Easy Steps for HP Officejet Pro 8720 Fax Setup

HP Officejet Pro 8720 Fax Setup Get the telephone cable which is enclosed with your HP Officejet Pro 8720 printer. If there is no original cord, you can use a cord with connectors that have two wire leads and not four. Attach one end of the supplied phone cable to the phone wall jack and the other end to the back of the printer. If there is an answering machine, link a phone cord to the machine and to the 2-EXT jack which is located at the rear of the printer. By doing this, your telephone answering machine is allowed to record voice calls without the noise from faxes. Set the Fax settings and Preferences. The HP printer software has the HP Officejet Pro 8720 Fax Setup tools. The Fax Setup Wizard is for Windows OS and the Basic Fax Settings tool for Mac. You can also find the fax setup on the operation panel of the printer. Locate the Fax or Setup menu on the operation panel for faxing. The setup includes Fax header, Answer-Mode or Auto Answer, Rings to Answer, Set The Ring Type, Dial Type, and Fax Volume. Print a fax test to make sure if the fax setup was successful. Touch the Run Fax Test or Fax Test Report under the Fax or Setup menu.

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If you know the location of the recipient, either a home or a home office, and they share the phone line of their machine, call and let them know that you are sending a fax.

Load the document you want to fax. Place a single or multi-page document into the ADF tray by reading the engraved guide or sticker.

Load plain white paper in the printer’s input tray for any fax reports that might print. Ensure that the phone line is not in use at the current state.

Pick up any phone that is linked to the same line of the HP Officejet Pro 8720 Fax Setup and note the dial tone.

On the 123.hp.com printer, dial the receiving fax number like making a phone call, adding the area code, the outside line access code and the country code for long distance.

If you are dialing using a Speed dial, make sure the saved numbers include pauses between numbers.

After dialing the number, tap the Black, Color or Send button to start sending faxes.

If you get a busy signal, the receiving line is busy. Try faxing after a while.

When you listen to a voice answering the phone, wait for a few minutes until they manually accept or cancel the fax.

Cancellation is mostly made only when the phone number goes wrong.

If you listen a sound with a high-pitch, your fax is sent.

After the process completes, the printer prints a fax report.

Go through the report and get to know whether the fax was sent successfully or an error occurred.

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If you have set the fax configurations properly, your printer will receive a fax automatically and will print or forward to email or save at the desired folder on your computer.

You can also receive faxes manually by tapping the Fax button located on the printer when you get a fax call.

Go through the following settings to answer and process the incoming faxes.

You can set either under the Fax or Setup menu on the operation panel of the printer or the printer driver on your computer or laptop.

The Setup option contains Answer mode or Auto mode, Rings To Answer, Duplex Fax Printing and Digital HP Officejet Pro 8720 Fax Setup To Save Faxes To The Computer or Email.

You can enable the Auto Answer mode to get fax calls after a fixed number of rings.

If you disable this feature, you will receive faxes manually by pressing the Fax or Black button on the operation panel of the printer when you listen to a call.

There are two options under Rings to Answer. They are, the phone line is shared with your voice call or an answering machine.

Duplex fax printing, prints incoming faxes on both sides of the paper. The ‘Set-Up HP Digital Fax To Save Faxes To The Computer or Email’ option prints incoming faxes, automatically save the faxes in your computer or the destination folder on the network or an email account.