39TH ANNUAL GENERAL MEETING Sunday 2nd May 2021
Sunday 2nd May 2021 at 11am In the Club’s Showroom 4 High St, Hornsby 2077 Members attending will be required to present their current membership card on entering the meeting. AGENDA Declare meeting open with one minute’s silence. 1.
Announcement of quorum.
2. Apologies. 3.
Confirmation of Minutes of Annual General Meeting of members of Hornsby RSL Club Limited held 26 July 2020.
4.
To receive and consider the Audited Financial Report of Hornsby RSL Club Limited for year ended 31 December 2020.
5. To receive and consider reports of Board of Directors and Auditor. 6.
Declaration of Ballot for the election of directors.
7.
To consider and, if thought fit, to pass the following three (3) ordinary resolutions, namely:
ORDINARY RESOLUTION NUMBER 1 (a) That the President be paid an honorarium in respect of his or her services as a member of the Board of Directors at the monthly rate of $1,000 (plus Superannuation Guarantee Levy where applicable). Such honorarium is payable in arrears, and prorated on a daily basis for any broken period of less than a calendar month at the start or end of their term of office commencing on the date of this resolution and ending on the date of the next Annual General Meeting of the Club; and Explanatory Note – Ordinary Resolution: Presidents Honorarium The amount of the proposed honorarium is unchanged from last year’s honorarium. (b) That each Director be paid an honorarium in respect of his or her services
as a member of the Board of Directors at the monthly rate of $666.66 (plus Superannuation Guarantee Levy where applicable) payable in arrears and prorated on a daily basis for any broken period of less than a calendar month at the start or end of their term of office commencing on the date of this resolution and ending on the date of the next Annual General Meeting of the Club. Explanatory Note - Ordinary Resolution: Directors Honorarium The amount of the proposed honorariums is unchanged from last year’s honorariums. ORDINARY RESOLUTION NUMBER 2 That until the next Annual General Meeting, members approve members of the Board receiving such of the following benefits and advantages, (being benefits and advantages not offered equally to every Full Member of the Club) as the Board shall from time to time approve: (a) The provision to each member of the Board, as required from time to time and at the expense of the Club, a Directors Club Uniform, to be worn when attending to or carrying out his or her duties as a member of the Board whether at the premises of the Club or otherwise. (b) The provision to members of the Board of one car parking space each in that part of the club’s carpark as the Board shall from time to time resolve to set aside for use by members of the Board. (c) Reasonable expenditure for directors to undertake training and education including but not limited to industry related meetings, organised study tours, seminars, trade displays etc as may be determined by the Board provided all expenditure is supported by documentary evidence. (d) The provision to members of the Board of a free meal and refreshment, at a reasonable cost, on the day of attendance at Board Meetings, Finance Meetings and other Committee Meetings. (e) The provision of an electronic device (for example a laptop computer, iPad, tablet or other similar device) and internet access being made available to directors in respect of their duties as directors of the Club.
ORDINARY RESOLUTION NUMBER 3 That until the next Annual General Meeting, the members approve that eligible members may receive such of the following benefits (which are not offered equally to every Full Member of the Club) as the Board shall from time to time approve: (a) The expenditure by the Club of reasonable sums in payment of the costs of holding functions on the club’s premises to celebrate certain occasions, including but not limited to the Life Members’ Dinner. (b) The provision to Life Members of one monthly free meal and refreshment, at a reasonable cost. (c) The provision to Life Members of car parking spaces in that part of the club’s carpark as the Board shall from time to time resolve to set aside for use by Life Members. (d) The provision of membership of the Club to certain classes of person, including but not limited to Life Members of the Club and members of the Hornsby Branch of the Returned and Services League of Australia, for a reduced fee. 8. To consider and, if thought fit, to pass the following Ordinary Resolution for Life Membership. Moved Richard Wood
Member 3715
Seconded Stuart Macintosh
Member 43264
That Life Membership of Hornsby RSL Club Limited be conferred on Jeanette O’Keeffe, Member 1861. 9.
General Business
Dated: 24th February 2021 By direction of the Board
Mario Machado Chief Executive Officer