Ethics Committee Inaugural Meeting Agenda
[Company Name] Ethics Committee Meeting Agenda
Date: [Specify Date]
Time: [Specify Time]
Location: [Specify Location or Virtual Meeting Link]
Duration: 3 hours
Preparation & Pre-Reading
● Introduction: Please review how you are currently described to other committee members here and make suggestions Come prepared to introduce yourself and include the following.
○ Name
○ Background (professional and personally relevant)
○ Motivation for joining the committee
○ Something about yourself to help other members begin to know you better
● Review Ethical Framework Drafts: See the Ethics Infrastructure Kit here [add link] We want the committee to have fully absorbed all documents they will be responsible for overseeing the development of and for the committee to have plans to discuss and refine these drafts to versions that are passed and implemented. Please read all documents, take notes, and arrive prepared with the following
○ Questions on anything that is unclear in the documents or about [Company Name]
○ Questions on ethics in the field or broader ethical issues that apply to [Company Name]
○ Notes on anything that sparked a feeling of discomfort or uncertainty
○ Concerns or suggestions for committee structure and management
○ Future agenda item discussions
AGENDA
1. Opening Remarks and Introductions (30 minutes)
● Welcome and introductions by the Chair
● Brief overview of the meeting's objectives and importance.
● Introductions of Committee members
2. Ethics Committee Overview (15 minutes)
● Review the purpose, goals, and responsibilities of the Ethics Committee as outlined in the Ethics Committee Charter
● Roles and responsibilities
● Discuss the strategic priorities and how they align with [Company Name]'s mission and values
3. Review of Ethical Framework (30 minutes)
● Presentation of [Company Name]'s core ethical values and principles
● Overview of the current ethical landscape within [Company Name] and the broader field of psychedelic therapy
● Review of Ethical Framework Drafts - questions or issues to raise in future meetings
○ Code of Ethics [add link]
○ Ethics Committee Charter [add link]
○ Independent Oversight Body [add link]
○ Code of Conduct [add link]
○ Transformative Justice Policy and Protocol [add link]
○ Ethics Committee Agreement [add link]
■ Review Compensation Matrix (TBD)
○ Ethics Committee Budget [add link]
○ Training Program Outline (TBD)
4. Big Questions for Ethical Deliberation (60 minutes)
● Question 1: Managing Conflicts of Interest
What mechanisms will be implemented to identify, disclose, and manage potential conflicts of interest among committee members and within [Company Name]'s operations?
● Question 2: Ensuring Transparency and Accountability
How will the committee ensure transparency in its operations and accountability for ethical decisions and actions within [Company Name]?
● Question 2: Establishing Ethical Boundaries
How will the committee define and enforce the ethical boundaries for practices within [Company Name], considering the unique challenges of psychedelic therapy?
● Question 4: Stakeholder Engagement
What strategies will the committee employ to engage various stakeholders (employees, clients, community members) in the ethical decision-making process?
● Question 5: Addressing Ethical Violations
What procedures will the committee establish for addressing ethical violations, including reporting, investigation, and resolution mechanisms?
● Question 6: Continuous Ethical Improvement
How will the committee facilitate ongoing ethical improvement, including monitoring, evaluation, and integration of emerging ethical issues and best practices?
5. Discussion on the Committee's Immediate Next Steps (20 minutes)
● Establishing a timeline for addressing the identified big questions and updating the drafted documents.
● Prioritizing tasks and assigning responsibilities to committee members
● Planning for the development and implementation of the ethics training and education programs.
● Assess and make a plan for time allotment for duties and prioritization of duties as indicated in the charter.
6. Open Forum for Member Input (15 minutes)
● Opportunity for committee members to raise any immediate concerns, suggestions, or ideas for future discussion
7. Closing Remarks (10 minutes)
● Summary of key points discussed and decisions made
● Confirmation of the next meeting date, time, and agenda items.
● Closing words by the Chair.
8. Adjournment
Note: All committee members are requested to review the provided materials in advance and come prepared with insights and questions for a productive discussion