Pre-Orientation Packet and Resource Guide
WelcometoHollinsUniversity!
We’resoexcitedtowelcomeyoutoourvibrantcommunity Insidethispacket,you’llfind everythingyouneedtoprepareforyourtransitiontolifeatHollins—housingapplication process,draftorientationschedules,importantdeadlines/forms,andhelpfulresources.
Besuretorevieweachsectioncarefullyandreachoutwithanyquestions Wecan’t waittoseeyouoncampusthisfall!
Dear Hollins student,
Please accept my warmest and most heartfelt welcome. We are so glad that you can now call Hollins' home!
I look forward to seeing you in person, but please know as you are going through this wonderful season of preparing for college, we are doing the same for you on campus. We are readying programs, classrooms, residence halls and more for your arrival. We look forward to you thriving in the classroom, through a variety of co-curricular activities, leadership opportunities, and, if you are a student athlete, on the field, the court, or in the ring.
We are excited to help you build your leadership potential and achieve your greatest aspirations. I have every confidence that you will be an amazing member of our community and that you will find Hollins to be a nurturing, supportive, and compassionate environment.
We look forward to seeing you soon.
Levavi Oculos,
Mary Dana Hinton, Ph.D. President
Welcome to Hollins Class of 2029!
We are delighted that you have chosen to begin your academic journey with us. You are about to join a proud tradition of scholars, leaders, and creators who have shaped the Hollins community for generations. Hollins University has so much to offer. From museum exhibits, on and off-campus events, theatre performances, athletic competitions, clubs and organizations, student leadership opportunities, and more – there is something for everyone! Whether you’re arriving from across the country or just around the corner, you belong here—and we can’t wait to welcome you in person.
This packet contains everything you need to start your Hollins experience off right. You’ll find important information about our new student housing application process, a draft of your orientation schedule, forms you need to complete (pay attention to the posted deadlines), and academic support. Orientation is more than just a checklist of activities it’s your first step into a community that is committed to your growth, success, and well-being.
Our entire team is here to support you every step of the way. From the Division of Student Success, Well-being, and Belonging (SSWBB), Housing & Residence Life to academic advising and peer mentorship, you’ll be surrounded by people who are eager to help you thrive.
We encourage you to read through this packet carefully and reach out if you have any questions. Also, be sure to follow us on social media for updates and introductions to your Hollins Community Connector they’re current students who are ready to help you navigate your first days at Hollins and will assist in supporting you during your first semester at Hollins.
This is an exciting time, and we’re honored to be part of it with you. We look forward to seeing you on campus very soon!
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Sincerely,
The Division of Student Success, Well-being, and Belong (SSWBB).
TheStudentSuccess,Well-being,andBelonging(SSWBB)Divisionat HollinsUniversityisfocusedonfosteringapositiveandinclusivecampus environment.Weprovidesupport,resources,andprogramsthat promotestudentwell-being,academicsuccess,andasenseof belongingwithintheHollinscommunity.
SSWBBcollaborateswithunitsoncampustoprovideinnovative educationalprograms,services,andsupportwhichenhancestheoverall studentexperienceandculturalcompetenceandpromotesanaffirming environmentforallfaculty,staff,andstudents.AllHollinsstudentsare invitedtoattend,encouragedtoparticipate,andbelongatanyandall Hollinseventsandopportunities.
OFFICEOFTHEVICE-PRESIDENTFORSTUDENTSUCESS, BELONGING,ANDWELL-BEING
OFFICEOFTHEASSOCIATEVICE-PRESIDENTFORBELONGING ANDCHIEFTITLEIXOFFICER
COUNSELINGSERVICES
HEALTHSERVICES
HOUSING&RESIDENCELIFE
OFFICEOFTHE DEANOFSTUDENTS
SECURITY
STUDENTSUCCESS
TITLEIX
SPIRITUAL&RELIGIOUSLIFE
This checklist will help you stay on top of what you need to accomplish between now and your arrival at Hollins. Please be sure to read and complete all tasks outlined below. Essential information listed below can be found at hollins.edu/resources-for/enrolled-students. You may also receive some of this information via your myHollins portal
You may have already completed these forms, but as a reminder, submit them as soon as possible via your myHollins portal (admissions.hollins.edu/status) or through the website above.
Advising Questionnaire (submit online)
New Student Housing Information (submit online)
Release of Information form (submit online)
Health and Immunization Records completed and mailed to: Hollins University, Health & Counseling Services Box 9644, Roanoke, VA 24020
Emergency Contact Information (please see information provided)
FERPA Release Form
Please review online.
Computer requirements
Email and phone information
Computing policies
Hollins Information System (HIS)
Support available Labs around campus
1:30PM - 2:30PM
BEFORE YOU ARRIVE
Review the first-year orientation schedule online
Check your Hollins email regularly
Take required placement tests online
Review available classes online. Please pay specific attention to the closed course list
Read important academic information
Please review online: Housing Website
Important dates
Residence hall information
Frequently asked questions
What to bring HRL policies and procedures
Residency requirement
Refer your parents/guardians to hollins.edu/resources-for/parents-families
Associate Vice President for Student Success, Michael Gettings (540) 362-6333 or studentsuccess@hollins.edu
Dean of Students, Monica Carson Sheriff (540) 362-6069 or deanofstudents@hollins edu
Housing and Residence Life, is excited to welcome you to the Hollins residential community! We look forward to getting to know you and helping in your transition to university life
As you prepare to join us, please review the following short checklist to help you prepare for your arrival to Hollins In addition, please review our website, available here, for information about the residence halls, important dates, full policies and procedures, tips on living on campus, and much more
To complete the housing assignment process, please take the following steps:
Complete your Housing Application by signing in to ERezLife if you haven’t already done so Your housing application must be completed before we are able to make a housing assignment for you When you fill out the form, please remember the following:
You will sign in with your standard Hollins email and password
Make sure to check out our Housing Application Information and FAQ website for helpful step-by-step videos on how to fill out your housing application and find roommates!
After completing your Housing Application, you will be able to search for a potential roommate and create roommate groups.
All students who complete their information form by June 15th will receive their housing assignments via their Hollins e-mail address in mid-late June. This e-mail will include your room assignment, roommate’s name (if applicable), and your roommate’s Hollins e-mail address.
Housing Accommodation Requests: To request housing accommodations, please contact Student Accessibility Services at sas@hollins.edu. Housing accommodations for documented disabilities are determined on a case-by-case basis Reasonable accommodations will be made to meet the documented need; specific housing requests may not be guaranteed
Requests for housing accommodations must be submitted prior to June 15th for new students
Take a look at our Guide to Campus Living to help you get acclimated to living on campus, which includes valuable tips and tricks from our staff members to help you make the most of your Hollins experience This includes a Residence Hall Buying Guide to help you know what to purchase (and what to leave at home!) as you prepare to move to Hollins
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Bonus: Follow us on Instagram! This will help you to be kept in the loop regarding all exciting events and updates related to Housing and Residence Life!
As you review this information, questions may arise. Please do not hesitate to contact us with these questions at hrl@hollins.edu. We are thrilled to welcome you and look forward to meeting you!
Sincerely,
Your Housing and Residence Life Team
We are writing to introduce you to Health and Counseling Services at Hollins University
Our mission is to help students achieve and maintain good physical and mental health, while promoting individual responsibility for their own care We focus on holistic health and incorporate health promotion, disease prevention, and outpatient medical and psychological care for common/minor illness and life stressors We also serve as a resource for services in the Roanoke Valley
Based on national guidelines and Virginia law, every residential student entering the university must complete and return the health and immunization record Each student is required to complete the enclosed medical information forms, with the exception of the New Student Prospective Athlete form, which applies only to student athletes
Section I, Personal Health History.
Section II, Immunization Record and Tuberculosis Screening form. The signature of a licensed health care provider or certification from a health agency or clinic is required on both the immunization form and the tuberculosis screening form.
Section III, Physician’s Health Evaluation. A physical exam must be completed within twelve months of entering Hollins.
Optional: Continuation of Care document for students looking to transition existing care
Optional: New Student Prospective Athlete Form
Non-residential full-time traditional, transfer, Adult Horizon, and graduate students are eligible to use Health and Counseling services once they complete the above medical information forms
Residential students may not register for classes until this record is complete.
Please return completed medical information forms to:
Email: hcs@hollins edu
Fax: (540) 362-6273
Mail: Health and Counseling Services Hollins University, P O Box 9644, Roanoke, VA 24020
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The Health and Counseling staff is excited to have you as part of the Hollins community If you have any questions, concerns, or need assistance, please feel free to contact Health and Counseling Services at (540) 362-6444.
Best regards,
Hollins Health and Counseling Services
Hollins University prioritizes campus safety with 14 strategically placed emergency call boxes that connect to the dispatch center Student residence halls have 24-hour locked exterior doors and a two-lock system, while security officers conduct regular inspections and repairs for enhanced security Additionally, some facilities have 24/7 video surveillance, and security officers patrol buildings accessible to students at all times.
The campus security station is located in the lobby of Botetourt Hall. It is staffed 24 hours a day throughout the year.
All student operated vehicles MUST be registered with Campus Security. First-year students are permitted to have a vehicle on campus A yearly stick-on parking permit will be issued Student yearly stick-on permits are NOT transferable from the registered vehicle to any other vehicle For each vehicle brought to the campus, a new permit must be applied for Additional student vehicle permits are available for a small administrative fee
Undergraduate student, and resident Graduate or Horizon student, parking permits are $75 for an academic year Graduate and Horizon commuter student parking permits are $50 for an academic year Depending on the purchase date, parking fees may be lower Additional or replacement student parking permits are $5 Failure to follow the university parking rules and regulations may result in parking fines and/or the towing of vehicles
If you have any questions, you can reach out to Chief Claude Steele steelecc@hollins edu; email dispatch@hollins edu to register your car and to receive additional information on the student parking process at Hollins; or call Campus Security Dispatch at 540-362-6419.
dispatch@hollins.edu
On-campus emergency: ext. 6911
24-hour, non-emergency: )540) 362-6419
Every student at Hollins is required to have a student ID which not only gives you access to your residence hall but allows you access to laundry facilities for residential students, check out books and other items at the library, access your campus meal plan, swipe in at student activities and more
If you have an existing photo, use this form:
https://forms-hollinsuniversity.mysquare9.com:5454/view/#!/form/681a5332d02b4912f4e1bc09
Below are guidelines to ensure your submitted photo can be used for your Hollins ID Card:
Existing photos must be in JPG format to be processed
The background for the photo should be white or very light in color Do not use a dark color background.
The photo needs to be a full facial capture: top of the head to the top of the chest. No full body photos please.
The photo should be without any head covering unless one is worn for religious purposes or medical conditions.
The photo should be taken without any type of facial covering. Items worn for religious purposes, which cover or partially cover the face, should be adjusted to allow a full-faced photo.
Once the photo has been received, it will be imported into the ID card system and applied to your ID card. The ID card will then be printed and activated New residential student ID cards will be available for pick-up, on your move-in day, at Moody Hall New commuter student ID cards will be available for pick-up at Campus Security, in Botetourt Hall If you have any questions, you can reach out to Chief Claude Steele steelecc@hollins edu or call Campus Security Dispatch at 540-362-6419
This step is required to access the Hollins IoT wireless network from any device without a web browser (i e streaming devices, game consoles, etc )
Go to https://packetfence.hollins.edu/status
Log in with your Hollins username and password
Fill in the required information
Submit the form
Connect your device to “Hollins IoT”
Your network login for campus PCs is also used on https://my.hollins.edu, Moodle, Hollins email, and more
Example provided for Jane A. Smth
USERNAME: smithja
PASSWORD: first, middle, and last initial followed by the last four digits of your student ID number Example: jas1234
Ground Floor, Wyndham Robertson
HOURS
Monday-Thursday: 8:30 a.m. - 6:00 p.m. Friday: 8:30 a m - 4:30 p m Saturday-Sunday: Closed
Summer and Short Term hours: Monday-Friday: 8:30 a.m. - 4:30 p.m.
Questions can be directed as follows:
AcademicAdvising
Accommodations(Academic, Housing,ServiceAnimals,ESAs)
Admissions
Bills/Accounts/Outstanding Balances
CampusSecurity
ClassRegistration
DeanofStudents
Employment(on-campus)
Health&CounselingServices
Housing&ResidenceLife
InternationalStudentServices (OPT,CPT,Visas)
OfficeoftheVice-PresidentforStudentSuccess,Belongingand Well-being(SSWBB)
Parking/IDCards
StudentOrganizations/Clubs
StudyAbroad
TITLEIX(SexualAssault& HarassmentSupport)
UniversityChaplain
540-362-6333
studentsuccess@hollinsedu
540-362-6534 sas@hollinsedu
540-362-6211 huadm@hollinsedu
540-362-7488
accountspayable@hollinsedu
540-362-6419 dispatch@hollinsedu
540-362-6016 registrar@hollinsedu
540-362-6063
deanofstudents@hollinsedu
540-362-6332 hollinshr@hollinsedu
540-362-6444 hcs@hollinsedu
540-362-6686 hrl@hollinsedu
540-362-6408 ise@hollinsedu
540-362-6587 sswbb@hollinsedu
540-632-6419 dispatch@hollinsedu
540-362-6986 studentactivities@hollinsedu
540-362-6214 abraod@hollinsedu
540-362-6588 titleix@hollinsedu
540-632-6665 haplain@hollinsedu
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COMMONWEALTH OF VIRGINIA LAW AND/OR HOLLINS UNIVERSITY REQUIRES THAT THE HEALTH RECORD FORM AND CERTIFICATE OF IMMUNIZATION BE COMPLETED AND SUBMITTED BY ALL RESIDENTIAL STUDENTS TO THE STUDENT HEALTH & COUNSELING SERVICES CENTER PRIOR TO ENROLLMENT AT HOLLINS UNIVERSITY
Send forms directly to: Hollins University Health and Counseling Services, 7916 Williamson Rd , Box 9644, Roanoke, VA 24020
Questions please call: (540) 362-6444 Fax records to: (540) 362-6273
Completed forms must be returned no later than July 1 for fall semester and December 1 for spring semester
Section I: Personal Information
Name Student ID#
Type of plan: HMO PPO Indemnity Other Uninsured Please include a copy (front & back) of your insurance card and/or prescription card. We will need this information for prescriptions and any outside referrals. Medical History (Confidential)
1. List any chronic mental or physical health condition for which you are being treated. Please also list hospitalizations/surgeries:
2. List any medications you are currently taking:
3. List any medicine, food, or environmental substance to which you are ALLERGIC and describe allergic reaction.
Over 18: I, hereby, give Health & Counseling Services permission to treat me whenever I present myself to the Center.
Student’s Signature Date
Under 18: Statement must be signed by parent of guardian if student is under 18 years of age.
I/we, the parents of hereby authorize and give permission to the Health & Counseling Services to treat my/our child whenever my/our child presents to the Center.
Parent/Guardian Signature Date
Commonwealth of Virginia Law and Hollins University require all students to submit a health record with documented immunizations This MUST be signed by a health care provider, and all immunizations must be current.
NOTE: In case of an incomplete immunization record, preregistration for the following semester will be blocked.
HEPATITIS B
(For combined Hep A + B, do not use this line Instead, check here: and complete the appropriate line in "Recommended")
Titer Pos Neg / /
MENINGOCOCCAL VACCINE
Must have at least one Men ACWY vaccine after age 16
Students born before 1957 are not required to have a second MMR vaccination
TETANUS DIPHTHERIA
MEASLES, MUMPS, RUBELLA (MMR) (TDAP)
Adult pertussis
(Within last 10 years)
POLIOMYELITIS (OPV or IPV)
VARICELLA
(two doses one month apart for adults with no history of disease)
Have you completed the series?
RECOMMENDED - PLEASE INCLUDE VACCINATION DATES
COVID-19 VACCINE
HEPATITIS A
Combined Hepatitis A + B Vaccine
Hepatitis B is required See above
HPV, Quadrivalent or Bivalent (age 26 and under)
PNEUMOCOCCAL VACCINE (high-risk persons)
HEALTH CARE PROVIDER Printed
*This form will not be accepted if not signed by a health care provider
†MEDICAL EXEMPTION
DTP Td Hepatitis B Measles Rubella Mumps Meningococcal Vaccine OPV
As specified in §23-7 5 of the Code of Virginia, I certify that administration of the vaccine(s) designated above would be detrimental to this student’s health
The vaccine(s) is (are) specifically contraindicated because This contraindication is permanent (or) temporary and expected to preclude immunization until
Signature of Physician or Health Department Official Date
† Religious Exemption: Any student who objects on the grounds that administration of immunizing agents conflicts with religious beliefs or practices shall be exempt from the immunization requirements unless an emergency or epidemic disease has been declared by the Board of Health An affidavit of religious exemption must be submitted on a Certificate of Religious Exemption (Form CRE-1) which may be obtained at any local health department, school division superintendent’s office or local department of social services
Fill out the first section and take to your health care provider with your immunization record
Name Date of birth
TO BE COMPLETED BY YOUR HEALTH CARE PROVIDER TB screening must be completed within the past six months
1. Does the student have signs or symptoms of active TB disease?
If NO
If YES
2.
Please answer all three of the following questions with “YES” or “NO ” NO
, proceed with additional evaluation to exclude active TB disease including tuberculin skin testing, QFT-TB test, chest x-ray and sputum evaluation as indicated Documentation required that all tests are negative or that treatment is effective and student free of communicable disease
If NO If YES IF NO, please sign below.*
, continue to question 3
If YES Is the student a member of a high-risk group?
Categories of high-risk students include those: with HIV infection; who inject drugs; who have resided in, volunteered in or worked in high-risk congregate settings such as prisons, nursing homes, hospitals, residential facilities for patients with AIDS, or homeless shelters; and those who have clinical conditions such as diabetes, chronic renal failure, leukemias or lymphomas, low body weight, gastrectomy and jejunoileal by-pass, chronic malabsorption syndromes, prolonged corticosteroid therapy (e g prednisone > 15 mg/d for > 1 month) or other immunosuppressive disorders.
, obtain QFT (preferred) or perform TST
QFT-TB Date obtained: / / Result:
Positive Negative
OR TST: Date given: / / Date read: / / Result: mm (transverse induration)
Interpretation (based on mm of induration as well as risk factors)
Positive Negative
If positive, please obtain QFT: Date obtained: / / Result: Positive Negative
If positive QFT, obtain CXR (if symptoms):
Date: / / Result: Normal If abnormal CXR, return to Question 1 - yes If normal CXR, INH initiated Date: / / Completed: / /
3. Was the student born in or has the student spent 3 or more months in a country OTHER than those on the following list? YES
Albania, American Samoa, Andorra, Antigua and Barbuda, Aruba, Australia, Austria, Bahamas, Barbados, Belgium, Bermuda, British Virgin Islands, Canada, Cayman Islands, Chile, Cook Islands, Costa Rica, Cuba, Curacao, Cyprus, Czech Republic, Denmark, Dominica, Egypt, Finland, France, Germany, Greece, Grenada, Iceland, Ireland, Israel, Italy, Jamaica, Jordan, Lebanon, Luxembourg, Malta, Monaco, Montenegro, Montserrat, Netherlands, New Zealand, Norway, Oman, Puerto Rico, Saint Kitts and Nevis, St Lucia, Samoa, San Marino, Saudi Arabia, Slovakia, Slovenia, Spain, Sweden, Switzerland, Tokelau, Tonga, Trinidad & Tobago, United Arab Emirates, United Kingdom, United States Virgin Islands, West Bank and Gaza Strip, United States of America
, obtain QFT: Date obtained: / / Result: Positive Negative (If negative, sign below)
If positive without symptoms, INH initiated Date: / / Completed: / /
* , proceed to question 2.
Signature required as validation of correct information for TB assessment
*This form will not be accepted if not signed by a health care provider
Student's Name: Date of Birth
Section III: Physician’s Health Evaluation (exam within twelve months of entering Hollins University)
TO THE EXAMINING PHYSICIAN: Please review the student's history and complete the physician's form Please comment on all abnormal answers The information supplied will be used only as a background for providing health and mental health care, if this is necessary This information is strictly for the use of the Health and Counseling Services and will not be released without student consent
Exams by parent or legal guardian not accepted
Height (inches) Un-Corrected vision
Weight (lbs )
Temperature
Blood Pressure
Pulse
Right 20/ Left 20/
Corrected vision
Right 20/ Left 20/
PLEASE INDICATE ANY ABNORMALITIES IN THE FOLLOWING:
Skin Lymph
Eyes
Ears
Nose
Mouth/throat
Neck/thyroid
Abdomen Back/spine
Genitalia
Extremities
Neurological
*Please complete the following lab work if indicated*
Urinalysis: Neg Pos
Hemoglobin/Hematocrit
RECOMMENDATIONS FOR PHYSICAL ACTIVITY:
How long have you known this student?
Is the patient now under treatment for any medical or emotional condition?
Does student take any medications regularly?
Do you have any recommendations regarding the care of this student?
Comments
If patient is prescribed medication for ADD/ADHD, a letter from the physician with documentation is
Signature required as validation of physical exam
*This form will not be accepted if not signed by a health care provider
Hollins University is committed to supporting students in their pursuit of well-being from a holistic perspective If your student is currently being treated for a physical or mental health condition, we want to help with their transition to campus life Before your student comes to Hollins, please take these steps:
• If your student takes prescription medications, please make sure they have refills to get them started We have a Nurse Practitioner, Medical Doctor and Psychiatrist who may be able to refill these medications, but having refills will help to avoid gaps in care.
•
•
•
• If your student takes medications for ADD/ADHD, obtain records from the current physician and have the student contact Health Services upon arrival to campus to schedule an appointment with the Medical Doctor If you believe your student needs medications for ADD/ADHD but they have not been diagnosed, please schedule an appointment with your doctor at home. While our Medical Doctor can prescribe ADD/ADHD medications, we do not diagnose this condition. If your student sees a psychiatrist at home, please obtain records from their current physician. Your student will need to see a counselor on campus for a referral to our psychiatrist. If your student has not had all the required vaccines, it is best to get the vaccines at home so they can be billed to your insurance. While we can provide vaccines in the clinic, those cannot be billed to insurance so the student will be charged our contracted rate.
• If you would like to discuss any physical or mental health conditions with our office before your student arrives on campus, please fill out the form below and someone from the Health and Counseling Center will contact you
Students with a complete health form are eligible for 20 counseling sessions per year free of charge If your student needs additional sessions or prefers to be seen off campus, they can speak with a counselor for a referral
Student name:
We would like more information about:
Health Services (please specify):
Counseling
Treatment for ADD/ADHD
Psychiatric Services
Other (please specify:
Preferred method of contact:
Email : Phone:
As a prospective student-athlete for Hollins University, you are required to have a complete physical exam before you can participate in any athletic program activities at Hollins University.
The staff of the Health & Counseling Services Center is committed to maintaining strict confidentiality However, in order for you to perform safely as a student-athlete, the athletic department may request knowledge of certain confidential health information and/or conditions This may include information such drug and alcohol use, current medications, allergies (e g , bee stings, drug allergies), need for corrective lenses, and/or history of any medical condition or injury that may need to be monitored during your participation in collegiate sports
We believe firmly in the benefits of physical fitness for all and will support you to help you reach your goals as a studentathlete Our goal is to help you to safely participate in athletic programs and activities, which may require confidentially providing information to the athletic department as needed in order to support that goal
Your first-year or transfer Health and Immunization Record form contains information that may be confidentially released to the athletic department in order for you to safely participate in athletic programs It will be your responsibility to inform the Health & Counseling Services Center if you do not wish to release specific information to the athletic department
I HAVE FULLY READ, UNDERSTAND AND AGREE TO THE ABOVE:
Student Signature
Parent/Guardian Signature if student under 18
Date
Date
Print Full Name
Please return this document along with your Health and Immunization Record to Health and Counseling Services
Hollins University Student Health & Counseling
Notification of student's return to campus following hospitalization No details regarding hospitalization will be provided
University - Dean of Students' Office
