Agenda of the 83rd Senate
Hofstra University Student Government Association Special Senate Meeting February 14, 2019 Student Center Greenhouse Call to Order I. II.
III.
IV. V. VI.
VII.
VIII. IX. X. XI.
Quorum Call Special Business A. Welcome from Dean of Students, Gaby St. Léger B. Denise Boneta C. Jefferson Has Gotta Go! Crash Course New Business A. S.A.2019.83.003 B. S.A.2019.83.004 C. S.A.2019.83.005 Approval of the Senate Minutes from February 7, 2019 Approval of the Special Cabinet Minutes from February 13, 2019 Executive Board Reports A. President — A. Normandin B. Vice President — D. Denton C. Comptroller— M. Kutsch D. Secretary — M. Nijjer Committee Chair Reports A. Appropriations — T.Grief B. Club Relations — B.Crofts C. Public Relations — A. Labrie D. Rules — C. Ramirez E. Spirit — C. Tomasso F. Student Services — I. Schmidt Special Reports A. Elections Commission Report For Good of the Order Announcements Snap Cup
Adjournment
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Hofstra University Student Government Association Two Thousand and Nineteen S.A.2019.83.003 Elimination of the University Registration Committee Liaison From page 19 of the Student Government Association Policy Series V. RULES COMMITTEE A. ACTIVE CLUBS: A club shall be considered active by the Student Government Association if it is deemed active by the Office of Student Leadership and Engagement (OSLE). B. STUDENT GOVERNMENT ASSOCIATION RECOGNITION: An active club may seek Student Government Association Recognition if it abides by the following guidelines: 1. Follow a constitution having been approved by the Rules Committee and Senate that contains the Student Government Association’s most current preamble. 2. Attend a Student Government Association Rules Committee meeting to review the club constitution. 3. Following approval of the club constitution by the Rules Committee, the club or organization must attend a Senate meeting to seek recognition. 4. Maintain a membership with no more than half being members of a currently banned or suspended Hofstra club or organization. 5. Maintain an updated and approved GetInvolved HU profile. 6. Clubs and organizations shall hold a minimum of three (3) meetings with at least fifteen (15) members in attendance prior to seeking recognition by the Student Government Association. The Rules Committee shall require proof of such attendance in the form of attendance rosters for at least two (2) such meetings in that semester. a) The Rules Committee shall require the submission of these rosters at the meeting for club constitution review. b) The Rules Committee shall verify that the members present at said meetings are registered on the club or organization’s GetInvolved HU page. 7. Prior to becoming eligible for recognition by the Student Government Association, organizations shall host at least one (1) fundraiser and/or event, 1 per the discretion of the committee. The Rules Committee may request proof of such fundraisers/ events if deemed necessary. 8. Clubs and organizations recognized by the Student Government Association shall not be permitted to request funds at a weekly Appropriations Committee meeting within the same semester in which they are recognized. Newly
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Proof may be defined as receipts, fliers, email confirmations, rosters, etc. 2
recognized clubs and organizations are immediately eligible to submit a budget proposal for the upcoming semester. C. STUDENT GOVERNMENT ASSOCIATION DERECOGNITION: The Rules Committee reserves the right to derecognize previously recognized clubs and organizations based on the following criteria: 1. Active club membership falls below fifteen (15) members on GetInvolvedHU. 2. Active member attendance falls below a consistent average of fifteen (15) members at general club meetings and/or events. 3. A minimum of three (3) club-related events are not held during any given 2 semester. 3 4. A club does not utilize Student Government Association services above those required of the Constitution and Policy Series for one (1) full academic year. D. DEFINITION OF DERECOGNITION: Clubs and organizations that have been derecognized shall no longer be permitted to identify themselves as recognized by the Student Government Association. In addition, said clubs and organizations shall not be permitted to request nor obtain the following Student Government Association resources: 1. Funds outside of the five percent (5%) legislation available to non-recognized clubs and organizations. 2. Advertisement per the Public Relations Committee. E. MEETINGS: 1. In order to attend a meeting, the club or organization shall submit a form on the GetInvolvedHU sign-up. 2. The roster for any meeting is based on the order in which the clubs or organizations submitted their forms and will cap at the number set by the Rules Chair. 3. A member of the club Executive Board shall attend a Rules Committee meeting with copies of the constitution. 4. The Rules Committee Chair reserves the right to limit a club’s appearance at weekly Rules meetings for failure to appear. F. REACTIVATION PROCESS: Clubs and organizations that have been deactivated and who are seeking reactivation shall attend a Rules Committee meeting. G. CLUB ELECTIONS: 1. Clubs and organizations holding elections for officers shall have those proceedings witnessed and validated by a representative of the Student Government Association. 2. The club or organization shall notify the Rules Committee Chair of the election fourteen (14) days prior. H. CLUB IMPEACHMENT: 1. Clubs who begin impeachment proceedings against an officer of the club shall notify the Rules Committee Chair notice of said proceedings forty-eight (48) hours after the proceedings have begun. Club-related events may be defined as meetings, programs, fundraisers, etc. Services may be defined as any formal communication with the Student Government Association E-Board and/or its committees. 2 3
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2. A representative of the Rules Committee shall be present at all meetings where impeachment proceedings occur. I. INVESTIGATIONS: The Rules Committee may investigate constitutional violations of clubs or organizations. An ad hoc committee may be formed when deemed necessary by the Rules Committee Chair. J. DRAFTING AND COMPLETING LEGISLATION: Any Senatorial Action shall be approved by the Rules Committee by a majority vote prior to being presented at Senate. 1. Any member or constituent of the Student Government Association, not barred by the Student Government Association Constitution, may bring Senatorial Action to the Rules Committee for review. K. UNIVERSITY REGISTRATION COMMITTEE SENATE LIAISON: The Rules Committee Chair shall sit on the University Registration Committee, chaired by the Office of Student Leadership and Engagement. If the Chair cannot sit on the Committee, he or she shall appoint someone from the Rules Committee to represent him or her. Respectfully Submitted, Cristian Joel Sanchez Senator
David O’Brien Senator 4
Hofstra University Student Government Association Two Thousand and Nineteen S.A.2019.83.004 Election Rules Promotions Update From page 23, X. Election Rules portion of the Student Government Association Policy Series C. ELECTIONS COMMISSION: 1. GENERAL: a. All members of the Elections Commission shall be students graduating in the spring semester of the election except for the advisor. The following people are prohibited from serving on the Elections Commission: i. Any former President or Vice President whose counterpart (i.e. Vice President or President) is eligible to run for the position of President or Vice President. b. The Rules Committee shall serve as the Elections Commission for the Fall Elections. c. The Elections Commission shall be advised by the Student Government Association Advisor. d. The Elections Commission shall be ratified by two-thirds (2/3) of Senate. e. The Elections Commission, or Rules Committee during the fall election, shall be required to submit a weekly report to the Senate in the same manner as a committee chair. i. This report shall not contain information concerning any individual candidates, but will solely focus on the logistics of planning and executing the election. f. Members of the Elections Commission shall not endorse any candidate, sign any petition, campaign on behalf of any candidate, or campaign for or against any referendum. Any Elections Commission member found doing so shall be immediately removed. g. This report shall be passed through the Senate by a two-thirds (2/3) vote. h. A member of the Elections Commission shall present this report during the New Business of the Senate agenda. 2. PROMOTIONS: a. The Elections Commission shall publicize when and how a student may run for Senate for the Student Government Association two (2) weeks prior to the Information Session. The Elections Commission shall publicize informational sessions to the student body at least two (2) weeks before they take place. At least two (2) information sessions shall be held no later than one (1) week prior to the signature deadline. These sessions shall be held within the same week. b. The Elections Commission will begin an election promotion no later than two (2) weeks prior to the start of the campaign.
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Respectfully Submitted, David O’Brien Senator
Cristian Joel Sanchez Senator
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Hofstra University Student Government Association Two Thousand and Nineteen S.A.2019.83.005 Objection Procedure From page 27 of the Student Government Association Policy Series. XI.
STUDENT GOVERNMENT ASSOCIATION PROCEDURES A. ORDER OF BUSINESS: 1. SENATE AGENDA: Senators who wish to make additions or changes to the agenda submitted by the Vice President may do so by making a motion to suspend the rules and place the item in a specific place in the agenda. 2. APPROVAL OF SENATE AND CABINET MINUTES: The first question at each meeting of the Senate and Cabinet shall be the approval of its own minutes from the previous sitting, followed by the minutes of the previous Cabinet meeting. Approval by Senate is constituted by a majority plus one of voting members present and voting. 3. OBJECTIONS: Senators shall have the right to object to any proceedings. 4. EXECUTIVE BOARD REPORTS: The President, Vice President, Comptroller, and Secretary may give a weekly report to the Senate. 5. SENATE APPROVAL OF COMMITTEE MINUTES: Senate approval of the Committee minutes shall take place after the approval of the Senate minutes of the last sitting, and the reports of the Executive Board, unless otherwise noted. 6. OBJECTIONS TO MINUTES: If at any time a Senator raises a point of order against a meeting of a Student Government Association body by raising the question that the meeting has been held in violation of procedure, the Vice President shall rule as to whether or not the minutes shall be voided, subject to appeal by a majority of the Senate. 7. OVERRULING DECISIONS OF COMMITTEES: Senators may move to overrule a specific decision of any legislative committee by making a motion to disapprove the decision. A motion to disapprove is debatable, and the Senate shall have the right to debate and pass alternative decisions on motion. 8. SPECIAL MEETINGS OF STUDENT GOVERNMENT ASSOCIATION
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BODIES: Special meetings of the Senate may be called by the President, the Cabinet, or the written petition of one-third (1/3) the members of the Senate. Special meetings of the Cabinet may be called by the President, Vice President, or one-third (1/3) the Cabinet members. Special meetings of committees may be called by the Chair. B. PARLIAMENTARY PROCEDURE: 1. QUORUM: In all meetings of Student Government Association organized bodies, except for full Senate, a quorum and/or majority shall be constituted by attendance of half plus one of the full membership. No business shall be entertained unless in the presence of quorum. If any Senator doubts the presence of a quorum, he or she may order the calling of the roll. If a quorum is not demonstrated at any given time, the only motions that are in order are to recess temporarily, to call for absent members, or to adjourn. 2. SENATE DEBATE: The presiding officer reserves the right in all cases to set regulations for debate and voting, but members of the Senate may, through an appeal from the decision of the Chair, make motions concerning debate and voting which shall supersede such regulation. 3. OBJECTIONS: Senators shall have the right to object to any proceedings. 4. MOTIONS: Senators who make a motion are entitled to the floor to speak on their motion and receive the floor by virtue of their making the motion. If the presiding officer declines to recognize a motion, a Senator who did not originally make or second the motion may raise a point of order that the motion be recognized. If one-third (1/3) the members present second said point of order, the presiding officer shall then put the question to the Senate. a) Consideration of Motions: In the absence of objection, motions proposed and entertained shall stand approved. b) Objections to Motions: Motions where a contest obviously exists through objection must be put to a vote. The presiding officer may also, at his or her discretion, put a question to a formal vote even where there is no apparent objection.
Respectfully Submitted,
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Wiley Fletcher Senator
Jack McDonough Senator
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Agenda of the 83rd Senate
Hofstra University Student Government Association February 7, 2019 Student Center Greenhouse Call to Order at 6:35pm I. II.
III. IV.
Quorum Call Senator Farooqui moves to open the Gallery A. Motion seconded B. Motion passes i. Residence Hall Association Vice President Ben Johnson speaks about him stopping in and seeing how Senate works Chairperson Ramirez moves to close the Gallery A. Motion seconded B. Motion passes New Business A. S.A.2019.83.001 i. Chairperson Schmidt presents the Spirit Committee policy changes. Stressbusters was added to the Spirit committee. 1. Chairperson Crofts asks if stressbusters was included in the student services responsibilities a. It was not in student services before ii. Senator Tomy moves to pass S.A.2019.83.001 1. Motion seconded 2. By a vote of 35-0-0, that motion passes B. S.A.2019.83.002 i. Chairperson Schmidt, Senator Osner, Senator Phillips, and Senator MacCarthy present the Student Services policy changes. They crossed out Provost Scholars Reception and SGA at the Corner. Student Services is shifting to an initiative based committee. The event will be sponsored this semester and afterwards there will be a conversation with the Provost office. ii. Senator Osner states that SGA at the Corner will be 5 days long now. They will be surveying and hosting Town Hall 1. Senator states that these were added to make it easier for future committees to know their duties 2. Senator Tomy asks about a specific sub-committee, the academic affairs committee, within the policy series a. Chairperson Schmidt states that this isn’t a sub-committee which iii. Senator Farooqui moves to strike the academic affairs committee 1. Motion seconded 2. By a vote of 21-13-1, that motion passes iv. Comptroller Kutsch moves to pass S.A.2019.83.002
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1. Motion objected 2. Motion rescinded v. Chairperson Ramirez moves to have a speakers list for 3 speakers for 30 seconds each on the topic of potential issues of this senatorial action 1. Motion seconded 2. Motion passes 3. Speakers List a. Chairperson Ramirez i. The only issue that she has is that it includes five days of surveying and in case in the future they were not able to doing this then the “shall” obligates SGA to complete the aforementioned policies otherwise we’d be breaking our own policies b. Senator Firooz i. She doesn’t have any problems with this senatorial action. This is based on what student services does c. Senator Tomy i. She states that if student services will have a focus on initiatives it should be mentioned in this action. It will be a priority then. We could also bring back the sub-committee of academic affairs 4. Senator Ortiz moves to amend section A subsection 1 to include “shall include up to 5 days of …” a. Motion seconded b. By a vote of 14-20-0, that motion does not pass 5. Senator Tomy moves to strike “shall” and substitute “may” for Spring Programming a. Motion seconded b. Motion objected c. Motion rescinded 6. Senator Stark moves to amend section C subsection 1 to add “may appoint up to 2 It’s On Us Ambassadors” a. Motion seconded b. Motion objected c. Debate i. Senator Stark for 1. states that there is a lot of programming that happens. Having two people to do this programming will be beneficial to the student services committee. She wants this to be a more independent position in the future and it would be more efficient with two ambassadors ii. Senator Doan against 1. states that this wording guarantees that there is one senator. This is not a limit on how many people can work on this. This purpose is the programming. The bulk of the work does not have to be on the ambassador. iii. Chairperson Schmidt 1. states that we should focus on the edits that were brought. Other topics can be discussed at another time. iv. Senator Harley for 1. states that since the ambassador is speaking then this might be something that should be fixed. This could be beneficial. v. Chairperson Ramirez against
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1. states that it is inappropriate to add things that were not seen at Rules before. Does not need to be a second ambassador to report on what happens at It’s On Us. For programming, all of student services helps with that. vi. Vote 1. By a vote of 6-28-2, that motion does not pass 7. Senator Rose moves to add “and Internal town hall” to Section 1, subsection 1 a. Motion seconded b. By a vote of 31-4-1, that motion passes 8. Senator Rose moves to add “and hosting an Internal town hall” to Section 1 subsection 2 of this senatorial action a. Motion seconded b. By a vote of 33-2-1, that motion passes 9. Chairperson Schmidt moves to pass S.A.2019.83.002 a. Motion seconded b. By a vote of 32-3-1, that motion passes
V.
VI.
VII.
VIII. IX.
Approval of the Senate Minutes from January 31, 2019 A. Chairperson Labrie moves to pass the Senate Minutes i. Motion seconded ii. Motion passes unanimously Approval of the Cabinet Minutes from February 6, 2019 A. Senator Dimes moves to pass the Cabinet Minutes i. Motion seconded ii. Motion passes unanimously Comptroller Kutsch moves to open the gallery A. Motion seconded B. Motion passes C. RHA President, Colleen Todd, speaks about coming to Senate. She states that RHA puts on programs throughout the Residence Halls and throughout campus. RHA is nationally recognized. They will be having an event tomorrow in the Fitness Center. They meet at 6:30pm on Mondays in the Greenhouse. They also put on events for siblings day which is on February 23rd. Comptroller Kutsch moves to close the gallery A. Motion seconded B. Motion passes Executive Board Reports A. President — A. Normandin i. Vice President Denton states that President Normandin is not present tonight. B. Vice President — D. Denton i. Vice President Denton says thank you to all those that attended the summit this past week. ii. There will be guests coming to Senate in the next few weeks. The Dean of Students, Gaby St. Leger is coming next week. The Jefferson’s Gotta Go will also be coming to the next Senate meeting. VP Barkwill and Beth Meguiar will be coming March 28th and the VP of I.T. will also be coming. iii. Next week, President Normandin and Vice President Denton are meeting with Houston and Gaby from Student Affairs iv. President’s Task Force is meeting tomorrow C. Comptroller— M. Kutsch i. Comptroller Kutsch states that vouchers have been sent out. Thank you to the appropriations committee for helping with this. ii. IRCB meetings will be starting next week on Fridays at 12pm. D. Secretary — M. Nijjer
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X.
i. Secretary Nijjer states that Compass is looking for students to partake in a focus group on February 20th during three time blocks. 1. A sign-up sheet will be passed around and if you are interested, you can write your name down. ii. She also asks if anyone needs a new name tag. Committee Chair Reports A. Appropriations — T.Grief i. Chairperson Grief states that four clubs were allocated. 1. They are not doing 5 this semester since they are focusing on the policy series. ii. If anyone is interested in looking at the policy series, they can come to the appropriations meeting. iii. Senator Harvey moves to pass the allocations 1. Motion seconded 2. Motion passes iv. Senator Ortiz moves to pass the appropriations minutes 1. Motion seconded 2. Motion passes B. Club Relations — B.Crofts i. Chairperson Crofts states that the yearbooks are now all gone. 1. Thank you to the committee for moving 48 boxes of yearbooks. ii. There will be an audit this semester for all SGA-recognized clubs. 1. The purpose is to cross-reference with GetInvolvedHU and to help clubs who might not be doing well. iii. Senator Bathija and Chairperson Crofts went to a Public Relations meeting this week to talk about clubs of the bi-week. iv. The committee will be making the audit and sending out an email by next Wednesday v. Senator Harley moves to pass the Club Relations minutes 1. Motion seconded 2. Motion passes C. Public Relations — A. Labrie i. Chairperson Labrie states that Club Relations came to the meeting and they talked about club of the bi-week. A title will be formed later on. 1. This will help promote clubs through this committee. This will help give recognition on club events. Advisors will pick one club from every Hofstra club category. This will be a Facebook campaign. ii. Lisa from Compass reached out to see how Hofstra’s dining instagram could be better iii. The committee thought of initiatives that they could do. If anyone is working on an initiative, please let Chairperson Labrie know. iv. The committee talked about doing an event this semester. 1. Senator Read proposed doing Build-A-Friend this semester also. 2. Senator Donia is looking into promoting Sexual Assault Awareness month. 3. Senator Reilly will be looking into a new brochure or information graph. 4. Senator Harley helped with a campaign of getting committee information that will be used to highlight the committees. This will help individuals know more about who is in Senate. They also will be doing a video to compliment this campaign. 5. Senator Reilly will be promoting the Pride Pantry. v. Senator Dimes moves to pass the Public Relations minutes
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XI.
1. Motion seconded 2. Motion passes D. Rules — C. Ramirez i. Chairperson Ramirez states that they started from looking over the two senatorial actions ii. She states that her committee is working on the the policy series 1. Senator McDonough is working on the campaigning section 2. Senator Fletcher is working on the order of business section 3. Senator Sanchez is working on the university registration committee section 4. Senator Farooqui and Senator Rose are working on the Judicial Panel Constitution 5. Senator O’Brien is working on the elections rules section 6. Senator Souffrant is working on the table of contents a. If anyone would like to join them, please let Chairperson Ramirez know. iii. Senator Harvey moves to pass the Rules minutes 1. Motion seconded 2. Motion passes E. Spirit — C. Tomasso i. Senator Hurley is presenting the minutes. 1. They cut out paper hearts for Valentine’s Day tabling. She states that Chairperson Tomasso asks that everyone sign up if they can. She also states that a different person from the committee will be reading the minutes from now on to take on more responsibility. ii. Senator Cotton moves to pass the Spirit minutes 1. Motion seconded 2. Motion passes F. Student Services — I. Schmidt i. Chairperson Schmidt states that the committee talked about committee expectations. Programming is March 11th to March 15th and each member in the committee is planning the schedule now. ii. They also went through the legislation and It’s On Us. They also talked about Valentine’s Day with the Spirit Committee. Denise Boneta approved Pies for Pride 1. Comptroller Kutsch asks what Pies for Pride is a. Chairperson Schmidt states that we will be charging a dollar for a plate of shaving cream. This will be given to the Pride Pantry through RHA. iii. It’s On Us is tabing soon and the student services committee will be helping iv. Senator Fegley moves to pass the Student Services minutes 1. Motion seconded 2. Motion passes Special Reports A. Senator Stark states that February 11th to February 14th is Love, Sex, and Friendship week. There will be tabling happening this week. Safe Spring Break will be happening in March and a speaker will be coming to campus on March 5th and 6th. This speaker will be presenting on sexual assault. Senator Firooz is helping Senator Stark with tabling April 1st through the 5th will be tabling for the Library display which will include letters for survivors. There will be a panel on April 29th regarding the role of men in the MeToo movement. There will also be a walk-a-thon for a victim. B. Social Justice and Diversity Ad-Hoc Committee
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i. Senate brainstorms topics for the issues the committee will focus on throughout the semester. ii. Senator Farooqui moves to hold an unmoderated caucus at the table for eight minutes regarding discussing the topics. 1. Motion seconded 2. Motion passes 3. Unmoderated Caucus a. Senator Fletcher states that the physical disabilities topic is very important. It is hard for individuals with disabilities to access buildings on campus b. Senator Rose states that she can speak personally about this on campus. She has been in a wheelchair many times on campus and the accessibility on campus is very bad. The elevators are very bad. She states that individuals would rather walk in pain than use an elevator sometimes. Nothing has been done about it and Public Safety hasn’t done anything about it. c. Senator Bathija states that she has many residents that have disabilities who have difficulty accessing the dorms. Also getting wheelchairs is hard d. Senator Osner states that in the dorm rooms there are not fire alarm boxes in the dorms - those that have a hearing disability will not know if there is a fire alarm. It is a safety issue e. Senator Phillips states that the international students issue is big. It is hard for them to communicate. We need to help them be more present on campus. f. Senator MacCarthy states she tutors international students through a mentorship program. Everyone should think about the difficulties they face with the language barrier. They don’t show up to events by the international space on campus. We could help them make connections g. Chairperson Crofts states that there may be more international students on campus soon. He would recommend this topic and the disability one. h. Senator Bathija states that she is an international student and states that hosting a lot of things in SGA will not work. It is a personal responsibility. Students are not going to get involved if they do not want. i. Senator Ortiz states that she says that leadership opportunities are being taken up by the same students. She thinks that this would provide more opportunities for leadership. j. Senator Harvey states that empowering advocacy could actually be done. Other topics may not work. k. Senator Farooqui moves to extend the unmoderated caucus by 2 minutes i. Senator Harvey states that we should concentrate our efforts on things we can do ii. Senator Fletcher states that perhaps the international students and disabilities topics can be combined. Or a program can be done. iii. Chairperson Ramirez states that we should pay mind that transphobia topic should be seen. The community doesn’t really have a platform to advocate for pronouns on campus and homophobia.
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XII. XIII. XIV.
l. Chairperson Ramirez moves to hold a vote to decide the second topic of the Ad-Hoc Committee i. Motion seconded ii. Motion passes m. Senator Fegley moves to hold a vote to decide the third topic of the Ad-Hoc Committee i. Motion seconded ii. Motion passes n. Topics Chosen i. Jefferson’s Gotta Go Campaign ii. Addressing Accessibility iii. Empowering Advocacy at Hofstra iii. Senator Farooqui states that a group will be set up for all of those interested. iv. Chairperson Ramirez states that JGG will be presenting to Senate next week. This will give the student advocates something to move forward with. v. Each committee will present on a rotating basis and more information will be given soon. C. Discussing the Summit i. Senators state that this Summit was really great for everyone to come together. Also that the workshops were very helpful. One point for the future could be that SGA could sit with members of other organizations. ii. Comptroller Kutsch summarizes what happened at the Summit for those that could not attend. The speakers were very excited with presenting to the leaders on campus. iii. Vice President Denton states that it was great for recognizing the similar difficulties the organizations have. For Good of the Order Announcements Snap Cup
Senator Colon moves to adjourn this Senate meeting Motion seconded Motion passes Adjournment at 9:14pm
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Cabinet Agenda Dean of Students Conference Room February 13th 2018 I. II.
Call to Order at 6:34pm New Business A. Structure Proposal: Discussion 1. President Normandin and Vice President Denton have brought forth a proposal for SGA structure. This will be a conversation about this proposal at Senate. Chairs give their feedback on this proposal. B. Exclusivity Conversations 1. Including discussion on the club policies of the Hofstra Chronicle, Club Sports, Intervarsity Christian Fellowship, A’Cappella Organizations, and Fraternity and Sorority Life a) Chairperson Ramirez states that different clubs have different policies regarding elections and some clubs have voiced their concerns. (1) She has sent emails to the Hofstra Chronicle to get in touch with her to go over these problematic policies. 2. Chairperson Grief states that the preamble in the constitution mentions exclusivity but does not specifically state what it means in regards to clubs on campus. He states that the committee may add in a sentence clarifying what it means. a) President Normandin mentions wording in the appropriations policy series regarding funds for Fraternity and Sorority Life. (1) Chairperson Grief states that the committee will talk about this. C. Senatorial Action 1. S.A.2019.83.003 a) Chairperson Ramirez states that this legislation stikes the rules committee’s role in the University Recognition Committee. (1) Chairperson Crofts moves to add this legislation to the Senate Agenda (a) Motion seconded (b) Motion passes 2. S.A.2019.83.004 a) Chairperson Ramirez states that this legislation clears up when information sessions should be held by. (1) Chairperson Ramirez moves to add this legislation to the Senate Agenda
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(a) Motion seconded (b) Motion passes 3. S.A.2019.83.005 a) Chairperson Ramirez states that this legislation moves objecting at Senate to a different section (1) Chairperson Labrie moves to add this legislation to the Senate Agenda (a) Motion seconded (b) Motion passes D. Senate Logistics 1. Dean of Students a)
Gaby St. Léger will be visiting and will talk about her role at Hofstra.
2. Jefferson Has Gotta Go! Campaign Members a) There will be a crash course. The members will be coming in and speaking about the campaign. E. Club Communication Email: Club Relations and Appropriations III.
Matters at Hand by committee A. Spirit Committee 1. Chairperson Tomasso states that for CAA, she has sent in a room reservation. 2. The committee is trying to plan Spirit Week. a)
If anyone has any ideas, please let her know.
B. Club Relations Committee 1. Chairperson Crofts states that there will now be sub-committees within the committee. a)
Senator Bathija is the point person for audit
b)
Senator Ismail is the point person for office allocations.
c)
The Public Relations liaison is Senator Fegley.
2. There will be an email sent out tomorrow to all clubs regarding club audits and other logistics. C. Rules Committee 1. Chairperson Ramirez states there were three pieces of legislation seen within the committee this week. 2. She asks Cabinet to look into their committee’s policy series. D. Appropriations Committee 1. Chairperson Grief states that he held his committee meeting yesterday. 2. The Committee policy was discussed. a)
The committee found that the IRCB policies are not followed.
3. The four clubs that were supposed to come yesterday did not, so they will be seen next week. Two more clubs will be seen also. E. Public Relations Committee 1.
Chairperson Labrie states that his committee did not have a meeting yesterday.
F. Student Services Committee
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1. Chairperson Schmidt states that Members gave updates to her throughout the day today since they didn’t have an official meeting. 2. She enquires about Town Hall logistics. 3. There is stuff that needs to be talked about so they might be meeting next week. a)
There are many different projects that student services are working on and it will be discussed then.
b) IV.
There will be a special committee meeting next week.
President and Vice President: Week 13 Updates A. TRIO monthly meeting B. Upcoming dates to keep in mind 1. Mid Semester Reports on March 7 at Senate C. One on one meeting confirmations D. Upcoming Public Safety 1.
V.
The meeting will be happening on Thursday, February 14th at 4:00pm.
Adjournment A. Chairperson Crofts moves to adjourn 1. Motion seconded 2. Motion passes
VI.
Meeting Adjourned at 8:32 pm
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Club Relations Minutes S19 Weekly Meeting #3 2/11/19 Meeting Commenced
6:36 PM
Attendance Attended
Senator Rhea Bathija Senator Desarae Cotton Senator Courtney Fegley Senator Rana Ismail Associate John McCluskey Associate Angela Sierra Chair Brandon Crofts Senator Rosaria Rielly (visiting)
Absent:
Associate Nick Carrion
1.
Introductions
2.
Audit Chair- Rhea Bathija a. Today, the Audit Subcommittee formalized the audit!
3.
Office Allocations Chair- Rana Ismail a. Today, the OA Subcommittee brainstormed and researched questions for the application!
4.
Club Relations/Public Relations Liaison- Courtney Fegley a. Nothing as of yet, aided Rhea.
Meeting Adjourned
7:27 PM
Respectfully Submitted, Brandon Crofts Club Relations Chair
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Rules Committee Minutes S19 Weekly Meeting 3 2/11/19 Meeting Commenced
6:31 PM
Attendance Attended
Senator Zain Farooqui Senator Wiley Fletcher Senator Jack McDonough Senator David O’Brien Senator Kelly Rose Senator Emanuelle Souffrant Chair Carissa Ramirez Senator Antonella Colon (excused)
Absent I. II.
Introduction S.A.2019.83.003 A. Passed 5-0-2
III.
S.A.2019.83.004 A. Passed 5-0-2
IV.
S.A.2019.83.005 A. Passed 5-0-2
V.
Policy Series Sections A. Senator McDonough: Campaigning 1.
Wants to change “senator-at-large” to senator
2. Finance part is mostly good a)
State that clubs may not donate money to a ticket
3.
Clarify that sga-recognized clubs may endorse tickets if majority vote
4.
Revisit flier posting policy
5.
Bringing legislation
B. Senator Fletcher: Order of Business (Objections) 1.
Brought legislation this week
2.
Looking into legislation on Senate attire
C. Senator Sanchez: University Registration Committee 1.
Brought legislation this week
2.
Looking into next update to make
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D. Senator Rose and Senator Farooqui: Judicial Panel Constitution Redo 1.
Been emailing President Normandin
2.
Talking with justices about thoughts
E. Senator O’Brien: Election Rules-Promotions
F.
VI.
1.
Brought legislation this week
2.
Looking into next update to make
Senator Souffrant: Table of Contents 1.
Ongoing project
2.
Will bring rough draft to next committee meeting
3.
Will bring updated absence policy to next meeting
Club Constitution A. The Hofstra Chronicle 1. Constitution out of date a)
Meeting Adjourned
Will bring in to coming committee meeting to fix
7:57 PM
Respectfully Submitted,
Carissa Ramirez Rules Chairwoman
22
Elections Commission Minutes S19 Weekly Meeting 1 2/11/19 Meeting Commenced
Attendance Attended
3:35 PM Senator Sandra Read Senator Donovan Harvey Senator Jared Candelaria Senator Moon Rob Advisor Denise Boneta Chair Chelsea Tomasso
Absent I. II. III.
Chair Appointment a. Chelsea Tomasso will serve as Commissioner Review Policies Dates a. Information Sessions i. March 25, 26, 27th ii. Times TBD b. Packets Due i. April 3rd c. Campaigning i. Begins – April 8th @ 9am ii. Ends – April 16th @ 11:59pm d. Debate / Ticket Announcement i. April 10th during Common Hour e. Elections i. Begins – April 17th @ 9am ii. Ends – April 18th @ 5pm
Meeting Adjourned
4:20 PM
Respectfully Submitted, Elections Commissioner Chelsea Tomasso 23