Agenda of the 81st Senate Hofstra University Student Government Association
November 3, 2016 Plaza Room West, David S. Mack Student Center Call to Order I. II. III. IV.
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Quorum Call Approval of Senate Minutes from October 27, 2016 Approval of Cabinet Minutes from November 2, 2016 New Business A. S.A.2016.81.004 B. S.A.2016.81.005 C. S.A.2016.81.006 Executive Board Reports A. President—D. Gallagher B. Vice President—W. Shepherd C. Comptroller— G. Senderowicz D. Secretary— F. Chirico Committee Chair Reports A. Appropriations- E. Casey B. Club Relations- D. Durand C. Public Relations- M. Kutsch D. Rules – A. Normandin E. Spirit- M. Wright F. Student Services- R. Cinquemani For the Good of the Order Announcements Snap Cup
Adjournment
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Minutes of the 81st Senate Hofstra University Student Government Association
October 27, 2016 The Pride Lounge, David S. Mack Sports and Exhibition Complex Call to Order I. II. III.
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Meeting called to order at 6 p.m. Quorum Call Approval of Senate Minutes from October 13, 2016 A. Agenda set by proxy vote B. Senator Gardner motions to pass the Senate minutes i. Motion is seconded ii. Motion passes unanimously New Business A. Mid Semester Reports i. President – D. Gallagher 1. Introduction and overview to the semester thus far 2. Charts and analysis of answer to the SGA referenda a. Commuter students and expanding the commuter lot i. All students seemed to be unhappy with the parking ii. Consider moving first year parking to Stuyvesant, but there was not enough statistical data there b. Green space at Liberty and Republic i. People loved the idea, and now there is a park there c. Lack of polling seniors i. Should try to be increased for even distribution 3. Cabinet Retreat 4. Involvement in Presidential Debate 5. SGA Retreat 6. Pride Expo a. Waiting on data and student response from OSLE 7. Both Senatorial Actions passed thus far 8. Reponses to referenda from this fall’s elections a. Only half of the students polled have utilized extended fitness center hours i. Having a hard time counting card swipes, now relying on head counts b. A little more than half have not tried the Ramen Noodle station c. Overwhelming support for increased recycling and sustainability programs i. Food containers in the dining facilities could be changed to increase sustainability 1. Upcoming dining contract should include requests of this nature d. Many students plan to utilize library hours i. We should follow up with this at the end of the semester to see if this percentage has ended up utilizing the increased hours ii. Overall support
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Board of Trustees Meeting on October 25 a. Over 5000 media credentials were handed out during the debate, which overflowed into the Medical School b. 84 million people watched the debate, the greatest number in US history c. Plant Committee i. 215 new parking spots upon addition to CV Starr ii. Updates to Adams Playhouse 1. Already updated 2. Lobby will be expanded iii. Oak Street Land 1. New Building will house Continuing Education 2. Current Continuing Education building will house Res Life, Saltzman Center, and Health Center 10. Medical School a. 100% residency match rate for the second year in the row b. Now competing with NYU’s MCAT score of 34 c. New Nursing and Physician’s Assistant programs 11. Student Appreciation Week 12. What’s Happening at Hofstra 13. Rathskellar Renovation 14. Coming soon a. Midnight Madness, Budget Weekend, Office Reallocations, Hofstra Celebrates the Holidays, Provost’s Scholar Reception 15. Overall “Thank You” to the entire organization Vice President – W. Shepherd 1. Does not need to produce a report, but speaks as Chair of Chairs 2. Proud of initiatives and Senate etiquette 3. Encourages being involved in whatever you feel interested in, regardless of which committee is involved 4. Thanks everyone, namely Chair-people Comptroller – G. Senderowicz 1. Explains her position a. Sits on appropriations committee with a vote and chairs Internal Review and Control Board (IRCB) b. Also approves every single club or organization financial transaction, signs every checks at an average of five hours’ worth of signatures per week 2. September 5th – October 24th a. Used Hofstra databases to find compile data b. At least 90 transactions, but due to administration illness data is a little behind c. Sports organizations a little low due to administration illness 3. Summary of Weekly Meetings a. Usually club sports come early on and request as much as possible, hence the sum of the requested monies for those meetings make look a bit strange b. About $8,000 allocated per meeting 4. IRCB a. 14 of 27 target clubs have been audited b. Those who have chosen not to respond will be emailed by Comptroller Senderowicz as a last attempt at communication c. Next meeting will be November 11th 5. Rollback File a. Rollback is the amount of money that is not spent by clubs and organizations by the end of the semester i. Budget weekend uses this information to predict future spending and allocate accordingly b. Rollback File will be a large spreadsheet that will simplify finding each separate organization’s rollback i. Still in progress, Fall 2014 is done and Spring 2013 should be done by December 6. Music Fest a. Hofstra Concerts and Entertainment Unlimited (EU) b. Will be reaching out to senior representative for Alumni Affairs
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Hoping “Call with Pride” will ask alumni to donate $45, and will in return can attend Music Fest
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Spreadsheet a. Keep track of important events clubs consistently put on annually i. This will help with planning budgets and consistency 8. Reallocation Deadline a. Sometimes events fall through and funds go unspent b. Comptroller Senderowicz must approve or deny reallocation of any funds c. Clubs often wait until the last possible minute d. A new deadline will be on November 28th 9. Reimbursement paperwork will be due on December 22nd Appropriations – E. Casey 1. Weekly meeting breakdown 2. Have consistently allocated at least half, or more, of requested funds a. Total requested v. total allocated i. Have so far allocated 60% which is up from 11% than was allocated last year 3. Completed Initiatives a. Held treasurer training i. 20 clubs attended ii. Recorded for those who couldn’t attend 4. Future Initiatives a. Checklist of what budget information has been received thus far sent out 48 hours before deadline b. Budget Review on Wednesday, November 2nd i. Hasn’t been large turnout in the past, but think last minute timing will increase turnout c. Budget Weekend I & II: November 4th-6th and 11th-13th 5. Digital/Online Budget Book to replace physical, paper Budget Book a. Will be used an example for other clubs hopefully Club Relations – D. Durand 1. Newly elected Chairman 2. Office Space Reallocation a. Reviewed current policy and looked at previous application b. Reallocated every two years per SGA Constitution i. Why does a club want a space? ii. Will clubs who share an office work well together? c. Hoping to streamline the process 3. Club Audits a. Passed legislation in conjunction with the Rules Committee to analyze club recognition b. Club Check Ins i. Each committee member covers a specific category and will be reaching out to see how things are going this semester 4. Future Projects a. Club Storage Space i. Want to check out the area for upcoming reallocation b. Club Leadership Training i. Senator Mustazza and Senator Ismail had an idea to have videos of training c. Office Space Checks i. Unspecified, but may occur Public Relations – M. Kutsch 1. Social Media a. High priority was to maintain a high profile i. Stats accurate up to Monday ii. Have posted at least once per day since the beginning of the semester b. Social Media Countdown i. 9880 people were reached c. Proactive in co-sponsored events, and high engagement resulted 2. Formalized Committee Roles a. Compartmentalized for efficiency b. Streamlining and organization a big goal
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SGA Spotlight a. Has been the most successful initiative b. Receive highest number of clicks and views i. Has resulted in posting twice a week 4. Shirt Wearing at Events 5. Designated person to take photos at events we attend 6. What’s Happening at Hofstra a. Facebook Livestream of speeches i. Would like to continue Livestreaming other events 7. Learned Hofcast in Photoshop 8. New York Times Initiative 9. Snapchat filter for Student Appreciation Week Spirit – M. Wright 1. Moved earlier due to Midnight Madness’ taking place to night 2. Thanks the committee, cabinet, e-board and Karl 3. Fall Fest a. First time co-sponsoring b. First Pride Expo i. Very successful ii. Alumni, returning participants, and parents really admired it iii. Borrowed RHA Prize wheel 4. Midnight Madness is tonight a. Face painting and temporary tattoos b. School seems excited for the event 5. Pride Unleashed Week a. Moved to December 5th-9th to highlight Kentucky game on November 11th at the Barclay’s Center b. Still talking about transportation i. Train tickets or the Blue Beetle (Hofstra’s Bus) 6. Pride Rock a. Still in the research phase 7. Color Run a. On hold until contracts can be sorted out with the Color Run company Rules – A. Normandin 1. Internal Elections a. 27 students submitted election packets and ran for office b. 452 students voted, usually there is a lower turnout in the fall c. 8 Students elected Senators and 6 elected as Justices 2. Clubs Seen a. 10 clubs have attended meeting i. 5 clubs for SGA Recognition ii. 5 for constitutional Updates 3. Club Elections a. Sign-ups have been moved online b. Total of 34 club elections have been attended 4. Legislation a. 2 pieces of legislation have been seen at Senate b. 2 sets of referenda have been seen 5. Legislation Lessons a. Goal was to acclimate new senators b. Senator Amadio was chosen as Ethics and Conduct Chair 6. Initiatives a. Include: i. Digitize records ii. Increase transparency between SGA and OSLE Club Recognition iii. Updating active club list 7. Registration Committee Meetings a. 8 clubs were seen, 5 were recognized by the University 8. Office Hours a. Chairwoman Normandin is in the office on Mondays from 2-4 p.m. Student Services – R. Cinquemani 1. Encourages other senators to take on initiatives a. Will send out portfolio layout to those who want it
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Relationships a. Career Center b. Dining Services c. Others Initiatives a. Food Committee Meetings i. Compass cancelled due to low turnout, but this was due to terrible timing ii. A survey will be sent out to gage committee times better iii. Would like to hear what students would like to update before contract is up b. NY Times Subscription i. Will be looking for co-sponsors after Student Appreciation Week ii. Video circulating to increase daily passes for NY Times c. Updating the Commuter Lounge d. Drafting emails to administrators e. Draft of questions for Student Appreciation Week f. Increased recycling bins g. Gyms in the residence halls h. Adding a second common hour i. Math exemptions for students with disabilities j. Waiting on Mental Health survey data k. Ride and Bike sharing Past Initiatives a. Hempstead Turnpike speed limit has been decreased under the unispan to 40 mph b. Waiting on Barnes and Nobel for cost of books i. Chemistry textbook decreased from $200 to $80 ii. Changing IT 014 bundle to save money c. Trying to work on battery recycling program Student Appreciation Week a. Giveaways: bracelets, shirts b. $3,000 from 10 departments raised c. 5 baskets donated from departments d. 100 members will receive a free dinner as “Meet the Senate” i. Senate will be pushed back in lieu of dinner e. Card services is lending us their Pride Wheel f. The bookstore will have a 25% sale g. Hillel donated 1000 “Give Thanks” Cards h. Survey: 10 questions drafted to discuss tonight i. Snapchat filter approved by University for the entire week Senator Assignments a. Goal is to do at least 15 surveys outside of tabling b. Tabling will count as an office hour c. Encouraged to participate in at least one event d. Prize given to senators who get the most surveys or do the most tabling hours Provost Scholar Reception
7. S.A.2016.81.003 i. Chairman Kutsch motions to add a question, “What percentage of textbooks do you purchase from the Hofstra bookstore?” with 4 options: a) 0-25%, b) 26-50%, c) 5175%, d) 76-100% 1. Motion is seconded 2. Motion passes unanimously ii. Chairman Kutsch motions to add a question, “Are you aware of the Hofstra bookstore’s price match policy?” with answer choices “yes” and “no,” and “if yes,” answer 1 will be “yes” and answer choice 2 will be “no.” 1. Motion is seconded 2. Motion passes unanimously iii. Chairwoman Cinquemani motions to amend question 2, subsection A, subsubsection I by adding the following answer choices: a) Never; b) 1-2 times per week; c) 3-4 times per week; d) 5+ times per week a. Motion is seconded b. Motion passes unanimously
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Senator Ismail motions to add a question, “Would you be interested in having a smoothie bar in the fitness center?” with answer choices a) yes and b) no 1. Motion is seconded 2. Motion is objected to a. Senator Ismail speaks for i. I think it is important to have a smoothie bar at the gym as many gyms have these facilities. The fitness center is located so far away from any location where afterworkout smoothies can be obtained ii. Yields time to Senator Gonzalez 1. Freshens often closes earlier than any gym members can obtain a smoothie b. Senator Denton speaks against i. The purpose of the survey is to be quick and there are now ten questions in place. This can easily be taken up as an initiative instead c. Chairman Durand speaks for i. It is important to consume protein within thirty minutes of your workout or you will lose your gains. This is the first part of starting an initiative. Last year we had somewhere around fifteen questions ii. Yields time to Senator Martin 1. It is very important to get the data to show that there are people interested in it and therefore to gain support from the university d. Senator Bielunas speaks against i. I feel like we’re getting into too many questions and too wordy where people will stop taking the survey in general. This can be brought up later, and there are just way too many topics being covered here 3. Motion passes by a vote of 25-1-0 Comptroller Senderowicz motions to add a question, “Do you have any further suggestions?” with a textbook answer space 1. Motion is seconded 2. Motion passes unanimously Senator Amadio motions to add a question, “Would support the addition of more emergency blue lights on North Campus (residential side)?” with answer choices a) yes and b) no 1. Motion is seconded 2. Motion passes unanimously Chairman Kutsch motions to add a question, “How do you currently receive information concerning events on campus and various organizations/clubs?” with checkbox answer choices of Social Media, Pride Email, the Hofstra Portal, GetInvolvedHU, Hofcast and Other 1. Motion is seconded 2. Motion passes unanimously Senator Irish motions to add a question,” Would you prefer to have healthier food choices in vending machines?” and answers a) yes and b) no 1. Motion is seconded 2. Motion is objected a. Senator Irish speaks for i. Currently has an initiative of whether or not people would prefer healthier food choices in vending machines. Usually people go to vending machines to grab quick snacks that are unhealthy ii. Yields time to Senator Crofts 1. Points out that it is a short question and wont take much time 2. Yields time to Senator Bekios a. Agrees that this is an important time to get to know students b. Yields time to Comptroller Senderowicz who thinks that we shouldn’t discourage new senators from collecting data b. Senator Denton speaks against
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Still concerned about amount of time Yields time to Chairwoman Casey 1. Pursue more information of what possible food options there are to even put in vending machines before we include the questions c. Chairman Durand speaks for i. Thinks it is important to gather data for this initiative. They have already thrown out certain healthy choices such as veggie straws and others. They are just looking for if it would be utilized by students ii. Yields time to Senator Bekios 1. Since our dining contract is almost up, this may start getting people thinking about what they want from dining facilities d. Chairman Kutsch speaks against i. Would rather see the question be more specific, such as including specific alternatives ii. Yields time to Senator Mustazza 1. Maybe start by asking how often students even utilize vending machines in the first place 2. Yields time to Senator Martin a. Compass does not have control over the vending machines as is 3. Motion passes by a vote of 15-10-0 ix. Chairman Kutsch motions to add a question following the question regarding receiving information, “How would you prefer to receive information concerning events on campus and various organizations/clubs?” with checkbox answer choices of Social Media, Pride Email, the Hofstra Portal, GetInvolvedHU, Hofcast and Other 1. Motion is seconded 2. Motion passes unanimously x. Chairwoman Casey motions to change the vending machine question to “Do you currently utilize the vending machines on campus?” with answer choices a) yes and b) no, and then a drop down to both responses: “Would you utilize the vending machines more if they offered healthier food options?” 1. Motion is seconded 2. Motion passes unanimously C. Senator Martin motions to pass S.A.2016.81.003 i. Motion is seconded ii. Motion passes by a vote of 27-0-0 Executive Board Reports E. President—D. Gallagher a. No report F. Vice President—W. Shepherd a. Encourages SGA participation in Shake-a-Rake on November 19th G. Comptroller— G. Senderowicz a. Explains Operating Budget which is a $40,000 budget SGA has to pay for certain required things b. Club allocations do not come out of this fund H. Secretary— F. Chirico a. No Report Committee Chair Reports A. Appropriations- E. Casey i. Chairwoman Normandin motions to pass the Appropriations minutes 1. Motion is seconded 2. Motion passes unanimously B. Club Relations- D. Durand i. Senator Martin motions to pass the Club Relations minutes 1. Motion is seconded 2. Motion passes unanimously C. Public Relations- M. Kutsch i. Formed subcommittees this week ii. Chairman Kutsch expects reports from certain people iii. Keep eyes open for social media things to share 1. Senator Bekios motions to pass the Public Relations Minutes a. Motion is seconded b. Motion passes unanimously
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Rules – A. Normandin i. Senator Ramirez motions to pass the Rules minutes 1. Motion is seconded 2. Motion passes unanimously E. Spirit- M. Wright i. Senator Juszcyzk motions to pass the Spirit minutes 1. Motion is seconded 2. Motion passes unanimously F. Student Services- R. Cinquemani i. University is working on a video of administration of faculty telling students how much they are appreciated ii. Contest for home opener iii. Pizza with admissions iv. Senator Mishkin motions to pass the Student Services minutes 1. Motion is seconded 2. Motion passes unanimously For the Good of the Order Announcements D.
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Senator Crofts motions to adjourn the meeting Motion is seconded Motion passes unanimously Meeting is adjourned at 8:44 p.m.
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Cabinet Minutes November 2, 2016 Absences: Chairwoman Casey, Chairwoman Senderowicz I. II.
III. IV.
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Meeting called to order at 11:27 a.m. Presidential Updates a. Student Appreciation Week i. Finalized Schedule Vice Presidential Updates a. None New Business a. S.A.2016.81.004 i. Brought to Rules last week 1. Arriving late or leaving early to a Senate Meeting will result in one-half absence ii. Chairwoman Normandin motions to add S.A.2016.81.004 to the Senate Agenda 1. Motion is seconded 2. Motion passes unanimously b. S.A.2016.81.005 i. Office Hour substitution policy ii. Clarifications 1. Have to add which specific “Section” policy was taken from 2. Should we define “educational” in a footnote 3. Should we clarify that it must be approved by the chair in advance iii. Chairwoman Normandin motions to add S.A.2016.81.005 to the Senate Agenda 1. Motion is seconded 2. Motion passes unanimously c. S.A.2016.81.006 i. Clarifies policy regarding chairperson absence appointment ii. “Formal Friendly” Amendment 1. Only requires 50% vote iii. Chairman Kutsch motions to add S.A.2016.81.006 to the Senate Agenda 1. Motion is seconded 2. Motion passes unanimously Matters at Hand a. Student Appreciation Week i. Finalized Calendar 1. Monday – Club Pride Day, Donuts with Dean Pertuz a. Club Pride Day
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i. Group selfie in front of SGA Table with “#HUSAW16” and “#ClubPrideDay” ii. Will be entered into a raffle for a pizza party iii. Included in Mid-Semester Check in emails 2. Tuesday – RHA Coffee in Residence halls and Commuter Longue, Election Viewer Party 3. Wednesday – Admissions pizza delivery via social media, movie night 4. Thursday – Raffle and Compass Sponsored dinner 5. Friday – Women’s and Men’s Basketball Games ii. Giveaways 1. Bracelets coming tomorrow 2. T-Shirts coming Friday a. T-Shirts cost approximately $4000, and $3000 of that price was funded by other organizations 3. Looking to purchase a prize wheel and prizes iii. 20 Departments co-sponsoring iv. Flyer 1. Waiting for Admissions to approve the Department Title they would like a. Having a problem with wordiness 2. See if we can reconcile this 3. Have the flyer and another poster listing sponsors a. Would end up ordering two posters with calendar and one with sponsors v. Give Thanks Cards will be given out at Senate to be filled out vi. Sign-Up Sheet 1. 2 Senators tabling at any time 2. 10 Senators at every event vii. Surveys 1. 50 members of Student Government 2. 15 surveys per person outside of tabling viii. What can we do to help? 1. Need to pick up baskets to be put together Budget Weekend 2016 i. If in office, please be respectful Updating OSLE Award Plaques in the Dean of Students Hallway Hofstra Celebrates the Holidays i. December 5th – 9th ii. Working with AOB and Phi Kappa Theta 1. Look into adding another club or organization iii. Will decorate the Center for Student Collaboration iv. Yankee Swap at Senate – Invite Justices Paperless SGA & Club Emails i. More difficult for Archiving ii. Do we allow technology at Senate? iii. Do we buy iPads or other technology? 1. Can we use a GoogleDoc and see who is on it?
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a. May be too slow 2. CV Starr podiums control laptops in classroom 3. Zoom iv. Voting? 1. Clickers v. Would clubs utilize club emails? 1. See what clubs think 2. Seems like a good idea, but is it feasible? For Good of the Order a. Opening of the Pride Pantry i. Should be paying close attention to office etiquette ii. No one should be sitting at the Pride Pantry desk iii. Privacy b. Senior class gift committee Vice President Shepherd motions to adjourn a. Motion is seconded b. Motion passes unanimously
Meeting adjourned at 12:36 p.m.
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Hofstra University Student Government Association Two Thousand and Sixteen S.A.2016.81.004 Senate Absence Guidelines
Taken from page 3 of the Student Government Association Policy Series I. GENERAL POLICIES ‌E. ABSENCE POLICY: Members who acquire an absence shall receive penalties weighted according to the meeting missed (absences expire at the end of each semester): 1. Senate: one (1) absence 2. Cabinet: one (1) absence 3. Committee meeting: one (1) absence 4. Office hour: one-half (1/2) absence 5. Fall and Spring retreats: one (1) absence 6. Attendance required by Cabinet: one-half (1/2) absence 7. Failure of the Vice President to submit the Agenda to Senate: one (1) absence to the Vice President 8. Failure of a Committee Chair to submit a mid-year or monthly report: one (1) absence to said Chair 9. Arriving after or departing before the halfway point of the Senate Meeting, without previously notifying the Ethics and Conduct Chair before the commencement of the meeting: one (1) absence. 10. Arriving after the roll call has taken place and quorum has been set: one-half (1/2) absence per the discretion of the Ethics and Conduct Chair. 11. Leaving prior to the culmination of the Senate meeting: one-half (1/2) absence per the discretion of the Ethics and Conduct Chair. 12. Accumulation of three (3) absences may result in removal of post at the discretion of the President and Vice President.
Respectfully Submitted, Michael Amadio Senator
Carissa Ramirez Senator
Armando Gonzalez Senator
Abby Normandin Rules Chair
Max Kutsch Public Relations Chair
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Hofstra University Student Government Association Two Thousand and Sixteen S.A.2016.81.005 Office Hour Substitution Policy
Taken from the Policy Series of the Student Government Association, page 2: I. GENERAL POLICIES A. ATTENDANCE POLICY 1. Senators are responsible for attending all committee and Senate meetings. Cabinet members are responsible for attending their committee meeting, Cabinet, and Senate. Executive Board members are responsible for attending a weekly Executive Board meeting, Cabinet, and Senate. Members of the Student Government Judicial Panel are responsible for attending a meeting once a month. 2. All members of the Student Government Association who cannot fully attend one (1) of their required meetings shall inform the Ethics and Conduct Chair. 3. Senators are expected to dress in appropriate attire when attending Senate meetings or otherwise representing the Student Government Association. B. OFFICE HOUR REQUIREMENTS: 1. All senators, associates, and Judicial Panel members are responsible for serving at least one (1) office hour per week. Cabinet members shall serve two (2) office hours, as defined in this section. An office hour is defined as sixty (60) consecutive minutes where a senator is available in the Student Government Association office. 2. Senators may do office hours Monday through Thursday between the hours of 9:00 AM and 9:00 PM and on Fridays between the hours of 9:00 AM and 5:00 PM. 3. At the discretion of Cabinet, another Student Government Association-sanctioned action may substitute an office hour. member may opt to do his or her office hours as follows: 4. If a Student Government Association member volunteers at a Hofstra-sponsored event1 on behalf of the Student Government Association for at least one (1) hour, then this may be substituted for an office hour in the following week. The Ethics and Conduct Chair shall be informed of this substitution prior to the commencement of the event. 5. Office hours shall be posted and recorded by the Ethics and Conduct Chair.
Respectfully Submitted, Brandon Crofts Senator
Carissa Ramirez Senator
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The purpose of the event shall be to educate the Hofstra community on the principles, services, and goals of the Student Government Association.
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Hofstra University Student Government Association Two Thousand and Sixteen
S.A.2016.81.006 President Serving as Chair of Committee Legislation
Taken from the Student Government Association Constitution, Chapter 1: The Executive Branch § 101 Office of the President 101.2 COMMITTEE PARTICIPATION: The President shall serve as an ex officio member on all committees, but shall not vote. In the event where a Committee Chair has not appointed a Chair pro tempore In the event where a Committee Chair is not in attendance and the Vice President is unable to fulfill his or her roles as a Chair pro tempore, the President shall preside over said committee. ‌102.3 COMMITTEE PARTICIPATION: The Vice President shall serve as an ex officio member on all Committees, but shall not vote. In the event where a Committee Chair has not appointed a Chair pro tempore, the Vice President shall preside over the Committee.
Respectfully submitted, Damian Gallagher President Abby Normandin Rules Chairwoman
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Appropriations Minutes F16 Weekly Meeting 6 11/1/2016 6:15 PM
Meeting Commenced Attendance Attended
Senator Giouvalakis Senator Amadio Senator Ramirez Comptroller Senderowicz Senator Gonzalez Chair Casey
Visiting
Chair Normandin
Hofstra American Marketing Association Requested:
$199.60
Business Battle Event Food Allocated: $199.60 Business Battle Event Food
$199.60
$199.60
$625.00
$625.00
$757.51 $902.88
$757.51 $902.88
Muslim Student's Association Requested:
$625.00
Speaker for Hofstra Celebrates the Holidays Allocated: $625.00 Speaker for Hofstra Celebrates the Holidays
Hofstra Club Rowing Requested:
$1,660.39
Travel to Practices, Travel to Regatta Allocated: $1,660.39 Travel to Practices Travel to Regatta
Hofstra University Bowling Club Requested:
$682.00
Games, Shoe Rentals Allocated:
$682.00
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Shoe Rentals Games
Meeting Adjourned
$198.00 $484.00
7:45pm
Total Requested
$3,166.99
Total Allocated
$3,166.99
Percent Allocated
$198.00 $484.00
100.00%
Respectfully Submitted, Erin Casey Appropriations Chairwoman
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Club Relations Minutes Meeting commenced Attendance
F16 Weekly Meeting 6 11/01/2016 6:18 PM Chairman Durand Senator Jean-Louis Senator McCoy Senator Irish Senator Crofts Senator Gordon Senator Ismail Senator Tadbiri Senator Bielunas
1) Sending out Mid-semester check-in’s a. Review / edit email b. Decide what our social media contest will be i. Instagram Raffle contest c. Send out email 2) Assigned drafting email responsibilities to Senator Crofts and Senator Bielunas. 3) Assigned Club Training theme to Senator Ismail, she will create at poll on SGA Facebook
Meeting adjourned at 7:40PM Respectfully submitted, David Durand Club Relations Chair
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Public Relations Minutes Meeting Commenced
Fall 2016 Weekly Meeting #6 10/31/16 5:33 PM
Attendance Attended Senator Armando Gonzalez Senator Mikolaj Juszczyk Senator Dana Craig Senator Carissa Ramirez Chair Kutsch Senator Jimmy Markakis Associate Imani Hinson Senator Ben Martin Senator Ariana Farajollah Associate Sandy Le 1. Subcommittee Updates: a. Build a Friend: i. Potential themes: 1. Farm animals 2. Under the sea 3. Woodland creatures (think Bambi) 4. Mythical Creatures b. Bulletin Board i. Themes being discussed, waiting on pictures c. FaceTime i. Times and order finalized 2. Subcommittee Goals for next week: a. Build a Friend: i. Meeting with Ashlyn Friday to talk about vendor orders ii. Find a target date b. Bulletin Board: i. Continue finalizing design c. Facetime i. Finish 3. Chair Kutsch Updates: a. HofCast submitted to Karl 4. Poster:
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a. b. c. d. e.
Max: going to email Karl about ordering poster Carissa: maybe tape on times and places Dana: check out social media for updates on places and times Max: true but we could indicate to people to ask in the student center Dana: make flyers with accurate times since they won’t be on posters i. Max make flyers and post (won’t get info until day before?) 5. Spotlight: a. Gaby for first b. Zain for second 6. Student Appreciation Week a. Gather data for initiatives to help with fellow senators’ initiatives i. Actually interact with people, don’t just give the survey and not talk ii. Ask students the survey questions because it will help you get to know them better
Meeting Adjourned
6:09 PM
Respectfully Submitted, Max Kutsch, Public Relations Chair
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Rules Minutes Meeting Commenced
F16 Weekly Meeting 6 10/31/16 6:30 PM
Attendance Attended
Senator Amadio Senator Bekios Senator Labrie Senator Martin Senator Mustazza Senator Oguejiofor Senator Radeva Chair Normandin
1. SA.2016.81.005 a. Office Hour Substitution Policy Legislation b. Passed 6-0-0 2. SA.2016.81.006 a. President Serving as Chair of Committee Legislation b. Passed 6-0-0 3. Initiative Updates a. Senator Martin i. Club Calendar will be taken outside of SGA, more of a University type issue ii. Will be working directly with Karl and GA Monica b. Senator Mustazza i. Creating a procedural-process template ii. Researching Robert’s Rule of Order for reference c. Senator Oguejiofor i. Professional workout videos in fitness center ii. Sanitary pads in all restrooms on campus iii. More vegan options iv. Will decide which initiative to pursue primarily, then proceed d. Senator Bekios i. Brought an updated version of her questions, are ready to be given to clubs at Rules next week Meeting Adjourned
7:00 PM
Respectfully Submitted, Abby Normandin Rules Chairwoman
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Spirit Minutes F16 Weekly Meeting 6 11/1/16 Meeting Commenced 6:32 PM Attendance: Attended:
Visiting:
Senator Tomasso Senator Read Senator Jasmin Senator Gardner Chairwoman Wright Senator Narain Chairperson Kutch
Midnight Madness: 1. Was a success! Chrissy was super happy we were there and the turnout
Pride Unleashed Week December 5th-9th: 1. TABLING WILL BE MANDATORY FOR ALL SGA MEMBERS! 2. Monday: we need SGA to help set up because my committee has class leading up to 8pm. (Ashlyn) will be spearheading this. 3. Tuesday: (Sandra) will be in charge. Prize wheel will be needed 4. Wednesday: Pep Rally (Chelsea). 5. Thursday: Banner Signing (Janet) 6. Friday: (Vanessa) For “A Sweet End to the Week” (we are giving out cookies and tickets I will be meeting with Chrissy again for the tickets of the games and transportation options for the men’s game at the Barclay’s Center. Hofstra Celebrates the Holidays: December 5th – December 9th We are working with Alpha Theta Beta and Phi Kappa Theta Possible themes: 1. Chinese New Year 2. Kwanzaa 3. New Years 4. Winter Solstice Meeting Adjourned: 7:32PM Respectfully Submitted, Spirit Chair Madison Wright
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Student Services Minutes (F16) Meeting #6 10/31/16 Meeting Commenced Attendance Attended
5:00 PM Chairperson Rita Cinquemani Senator Mana Tadbiri Senator Johnathan Valerio Senator Polina Mustazza (Visiting) Senator Carrisa Anderson (Excused) Senator Natalie Mishkin (Excused) Senator Deandra Denton
Minutes
Student Appreciation Week o Updates Bracelets: Should be here Thursday Shirts: Should be here Friday Stickers: Should be here Friday o Student Appreciation Week Survey Questions: We went over the format o Schedule Monday Club Pride Day/Social Media Contest Donuts with Dean of Students, Sofia Pertuz: SC Atrium, 9:00 am Prize Wheel T-Shirt Giveaway Tuesday Coffee in Residence Halls with RHA and Coffee in the Commuter Lounge: Residence Halls and SC 221, 9:00 am T-Shirt Giveaway Candy Bar Election Bingo and Viewing Party: SC Multipurpose Rooms, 8 pm Wednesday Candy Bar/Prize Wheel T-Shirt Giveaway Free Pizza Delivery! Sponsored by Admissions, University Relations, Development and Alumni Affairs, and Operations and Facilities (ALL DAY via Social Media) Movie Night with Entertainment Unlimited: The Purge: Monroe Lecture Hall, 7 pm Thursday T-Shirt Giveaway Raffle Meet SGA Dinner Sponsored by Campus Dining by Compass
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Group: SC Plaza West, 6:00 pm Friday T-Shirt Giveaway Women's Basketball Game: Mack Sports Arena, 4:00 pm Men's Basketball Game: Mack Sports Arena, 7:00 pm o Finalized Supporters: 20 Offices and Departments! Admissions, Hofstra Bookstore, Career Center, Center for Academic Excellence, Campus Dining by Compass Group, Recreation and Intramural Sports, HofstraCard Services, Off-Campus Living and Community Outreach, Development and Alumni Affairs, Operations and Facilities, Office of Student Leadership and Engagement, Office of Residence Life, Residence Hall Association, Student Advocacy and Prevention Awareness, Student Computing Services, Frank G. Zarb School of Business, Hofstra University Honors College, Entertainment Unlimited, University Relations, and Division of Student Affairs Updates/Reminders o Provost Scholar Reception- December 7th at Common Hour Individual Initiative Updates: o Deandra: $250 for paper only recycling bins Stony Brook has two recycling programs and has multi-unit recycling bins LIU Post has a campus wide mix paper recycling program Emails drafted for sustainability officers o Jonathan: Portfolio in Progress Research LIU- 12:00 PM to 2 PM once a week SJU- Three days a week. Tuesday and Thursday from 1:50 PM – 3:15 PM. Wednesdays from 1:50 PM to 2:40 PM. o Mana: Had to drop the course catalog initiative Looking into a new initiative
Meeting Adjourned
5:17 PM
Respectfully Submitted, Rita Cinquemani Student Services Chairwoman
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