Agenda of the 80th Senate Hofstra University Student Government Association
April 21, 2016 Green House, David S. Mack Student Center Call to Order I. II. III. IV.
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Quorum Call Approval of Senate Minutes from April 14, 2016 Approval of the Cabinet Minutes from April 20, 2016 New Business A. Presentation with Dennis Mazzocco, President of Union B. S.A.2016.80.006 C. S.A.2016.80.007 D. End of Year Reports i. President’s Report—A. Guarino ii. Comptroller Report—G. Senderowicz iii. Appropriations—E. Casey iv. Club Relations—L. Solis v. Public Relations—W. Shepherd vi. Rules—N. Mishkin vii. Spirit—S. Harris viii. Student Services—R. Cinquemani Executive Board Reports A. President—A. Guarino B. Vice President—D. Gallagher C. Comptroller—G. Senderowicz D. Secretary—A. Goldstein Committee Chair Reports A. Appropriations—E. Casey B. Club Relations—L. Solis C. Public Relations—W. Shepherd D. Rules—N. Mishkin E. Spirit—S. Harris F. Student Services—R. Cinquemani Senior Speeches For the Good of the Order Announcements Snap Cup
Adjournment
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Minutes of the 80th Senate Hofstra University Student Government Association
April 14, 2016 Greenhouse, Sondra and David S. Mack Student Center This meeting was called to order at 18:31 on Thursday, the 14th of April, 2016. XI.
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Quorum Call A. President Guarino B. Vice President Gallagher C. Secretary Goldstein D. Comptroller Senderowicz E. Chairperson Casey F. Chairperson Solis G. Chairperson Shepherd H. Chairperson Mishkin I. Chairperson Shepherd J. Chairperson Harris K. Chairperson Cinquemani L. Senator Bekios M. Senator Craig N. Senator Durand O. Senator Gardner P. Senator Kutsch Q. Senator Markakis R. Senator Martin S. Senator Narain T. Senator Normandin U. Senator Tacconelli V. Senator Tadbiri W. Senator Valerio X. Senator Wright i. Quorum is set at twenty-one (21) Approval of Senate Minutes from April 07, 2016 A. Motion to Pass Senate Minutes from 04/07/2016 i. Motion seconded ii. Motion passed Approval of the Cabinet Minutes from April 13, 2016 A. Motion to Pass Cabinet Minutes from 04/13/2016 i. Motion seconded ii. Motion passed New Business A. Presentation from Anthony Santella i. Introduction 1. Mr. Santella, along with approximately fifteen (15) other current members of the Hofstra University faculty, have been assigned to be a part of an Internationalization coalition, which will be conducting research amongst the Hofstra student body over the course of the next two years; Mr. Santella has
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come to SGA today to explain the various parts of the project, including the five different components of it, to give further notoriety to the mission of the coalition. In the future, the group will be looking for more student involvement, which can be furthered with the assistance of SGA. ii. Questions 1. ―When are meetings for the various committees and groups within the coalition?‖ a. Answer: As of now, the meetings are case-by-case, since the groups have not fully formed, but the intention is present to have set monthly dates for each of the five groups within the coalition, 2. ―Approximately how many students are involved?‖ a. Answer: Ideally, about 50-60 students will be involved 3. ―How will this information be recorded‖? a. Answer; Currently, plans to survey students on various factions of Internationalization are in the works, which will be further refined as the process continues; the group reports to a national chapter through which the organization is sponsored, so all data ultimately ends there. Presentation from Vice President Joseph Barkwill i. Introduction ii. Question and Answer Period 1. Parking Concerns: a. Since a parking lot is current not feasible or cost effective, the various plans for parking re-allocation are still being considered (pending SGA survey results). Additionally, new parking lots may be created in the near future to further accommodate parking needs 2. Dining Plans: a. At the end of the 2017 school year, the Compass Group contract will be up for the first time since 2007. Because of this, the Hofstra student body will have the opportunity to become members of a Food Committee chaired by Vice President Barkwill, which will visit various universities with competitors’ dining plans, assess the food, and survey current students at their respective schools. Of the five members of this committee, it is desired for two of them to be SGA representatives b. Moving forward, administration plans to keep an a-la-carte system of meal plan, due to cost effectiveness and student tastes, but wishes to find better quality, healthier options while still remaining at a reasonable price. 3. Expansion of the Greenhouse a. Plans with interior designers are well underway for the renovating of the Student Center basement. This will mean changing the current Rathskellar and Greenhouse units to be used for SGA, Interfaith, and other miscellaneous purposes. S.A.2016.80.004 i. Motion to change wording of question (2) to change the phrase ―ban residential parking‖ to the phrase ―reserve space for commuters?‖ 1. Motion seconded 2. Motion objected a. Speaker One for Amendment b. Speaker One against Amendment c. Speaker Two for Amendment d. Speaker Two against Amendment 3. Vote a. With a vote of 6:12:0, this vote does not pass ii. Motion to have a two (2) minute unmoderatedcaucus to further choose the exact verbiage of question (2) 1. Motion seconded 2. Motion passed a. Unmoderated caucus elapsed iii. Motion to change the wording of question (2) to read, ―… would you be willing to reserve parking for commuter students on the South (academic) side of campus Monday-Friday between the hours of 8:00 AM and 5:00 PM?‖ 1. Motion seconded 2. Motion objected
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a. b. c. d. 3.
Speaker One for Amendment Speaker One against Amendment Speaker Two for Amendment Speaker Two against Amendment
Vote a.
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With a vote of 16:2:0, the wording of question (2) will now be changed to reflect the moved amendment. iv. Motion to add a question to S.A.2016.80.004 between questions (2) and (3); exact verbiage o question is recorded via Archives 1. Motion seconded 2. Motion passed a. Speaker One for Motion b. Speaker One against Motion c. Speaker Two for Motion d. Speaker Two against Motion 3. Vote a. With a vote of 17:3:0, this motion has passed. Added question has been recorded via Archives and will be thus added to the Senatorial Action. v. Motion to pass S.A.2016.80.004 1. Motion seconded 2. Motion passed S.A.2016.80.005 i. Presentation of SA from Committee ii. Motion to pass Senatorial Action 1. Motion seconded 2. With a unanimous vote, S.A.2016.80.005 has passed.
Executive Board Reports A. President – A. Guarino: N/A B. Vice President – D. Gallagher: N/A E. Comptroller—G. Senderowicz a. Review of IRCB 04/08/2016 minutes F. Secretary– A. Goldstein: N/A Committee Chair Reports A. Appropriations— Chairperson E. Casey i. Motion to Pass Appropriations Minutes from 04/12/16 1. Motion seconded 2. Motion passed B. Club Relations—Chairperson L. Solis i. Motion to Pass Club Relations Minutes from 04/11/16 1. Motion seconded 2. Motion passed C. Public Relations—Chairperson W. Shepherd i. Motion to Pass Public Relations Minutes from 04/11/16 1. Motion seconded 2. Motion passed D. Rules— Chairperson N. Mishkin i. Motion to Pass Rules Minutes from 04/11/16 1. Motion seconded 2. Motion passed E. Spirit – Chairperson S. Harris i. Motion to Pass Spirit Minutes from 04/11/16 1. Motion seconded 2. Motion passed F. Student Services— Chairperson R. Cinquemani i. Motion to Pass Student Services Minutes from 04/12/16 1. Motion seconded 2. Motion passed For the Good of the Order Announcements Snap Cup
This meeting has been adjourned at 21:18 on the same day, the 14th of April, 2016.
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Hofstra University’s Student Government Association Cabinet Meeting Agenda for April 20th, 2016 Center for Student Collaboration Conference Room
Meeting called to order at 11:27 AM on Wednesday, the 20th of April, 2016. I. Reflection and Gratitude Journal II. Upcoming Dates III. Presidential updates IV. Resolution 2016.80.006 – A resolution to support Extended Library Hours a. Motion to add resolution to the 4/21/16 Senate agenda i. Motion seconded ii. Motion passed V. Resolution 2016.80.007 – A resolution to support the Extension of Fitness Center Hours a. Motion to add resolution to the 4/21/16 Senate agenda i. Motion seconded ii. Motion passed VI. Vice President Updates VII. Matters at Hand (Committees/E-board) VIII. For good of the order Meeting adjourned at 12:38 on the same day, the 20th of April, 2016. -----------1. April 20th and 21st, 2016: Voting online for 81st SGA 9:00am-5:00pm 2. April 21st, 2016: Elections Bash (6:30pm), Last Senate (7:00pm), First Meeting of 81st Senate (8:30pm?) 3. April 22nd, 2016: 80th SGA Banquet (off campus) 4. April 24th, 2016: Open House 11:00am-1:00pm, SC Main Dining Room Signed up: Max Kutsch, Natalie Mishkin, Abby Normandin, Whitney Shepherd 5. April 28th, 2016: Chair Positions Elections for 81st Senate 6. May 4th, 2016: Food Committee Meeting 6:30-7:30pm SC Plaza Middle Signed up: Gaby Senderowicz, Erin Casey, David Durand 7. May 5th, 2016: Gala
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Hofstra University Student Government Association Two Thousand and Sixteen
S.A.2016.80.006 A Resolution to Support Extended Library Hours Whereas, between the hours of nine o’clock in the morning and five o’clock in the evening on the dates of March ninth, tenth, and eleventh, the Hofstra University Student Government Association polled undergraduate students at an event known as SGA at the Corner, Whereas, 508 students were polled and feedback was collected, Whereas, one of the questions asked “Would you utilize the library if hours were extended on weekends until midnight (12 AM)?” Whereas, 399 students responded “yes” and 101 students responded “no”, indicating 79% of the students Would utilize the library more on weekends if hours were extended, Whereas, discussions with the Dean of the Library and the Manager of the Library, Let it be resolved, that the Student Government Association supports the extension of library hours starting with the months of October and March, during the fall and spring semesters respectively, until the conclusion of said semesters. The library hours will be extended to midnight (12 am) on weekends (Friday-Sunday) during these times, unless otherwise specified by the library.
Respectfully Submitted,
David A. Durand, Senator Max Kutsch, Senator Sabrina Bekios, Senator
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EDITED for CONSIDERATION Hofstra University Student Government Association Two Thousand and Sixteen
S.A.2016.80.006 A Resolution to Support Extended Library Hours Whereas, between the hours of nine o’clock in the morning and five o’clock in the evening on the dates of March ninth, tenth, and eleventh of the year 2016, the Hofstra University Student Government Association polled undergraduate students at an event known as SGA at the Corner, Whereas, 508 students were polled and feedback was collected, Whereas, one of the questions asked “Would you utilize the library if hours were extended on weekends until midnight (12 AM)?” Whereas, 399 students responded “yes” and 101 students responded “no,”indicating 79% of the students would utilize the library more on weekends if hours were extended, Whereas, discussions were held with the Dean of the Library and the Manager of the Library, Let it be resolved, that the Student Government Association supports the extension of library hours starting with the months of October and March, during the fall and spring semesters respectively, until the conclusion of said semesters. The library hours will be extended to midnight (12 AM) on weekends (Friday-Sunday) during these times, unless otherwise specified by the library.
Respectfully Submitted,
David A. Durand, Senator Max Kutsch, Senator Sabrina Bekios, Senator
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Hofstra University Student Government Association Two Thousand and Sixteen S.A.2016.80.007 A Resolution to Support the Extension of the Fitness Center Hours
Whereas, between the hours of nine o’clock in the morning and five o’clock in the evening on the dates of November 16 through November 20, 2015, the Hofstra University Student Government Association polled 1,038 undergraduate students during an annual week long campaign known as Student Appreciation Week, Whereas, one of the questions asked was “Would you find it useful to extend fitness center hours?” Whereas, 736 students responded “Yes” and 302 students responded “No,” indicating 71% of the students polled support an extension of the Fitness Center hours, Whereas, the Student Government Association has worked with the Director of Recreation and Intramural Sports to relay the students voice, Whereas, the Student Government Association supports the following changes to the Fitness Center’s Hours of Operations:
Four additional hours in total, Monday through Thursday One less hour Friday Two additional hoursSunday
Whereas, the Director of Recreation and Intramural Sports has expressed her support of extending the proposed Fitness Center hours to the University during the entire Fall 2016 semester as a trial period: Monday-Thursday: 6:00am-12:00am Friday 6:00am-8:00pm Saturday: 10:00am-8:00pm Sunday: 10:00am-10:00pm Let it be resolved that Student Government Association supports the proposed extended hours of the Fitness Center during the Fall 2016 semester.
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Let it also be resolved that the Student Government Association supports the Fitness Center’s reevaluation of the results at the end of the Fall 2016 trial period to determine if students are utilizing the extended hours. Respectfully Submitted, Alyson Guarino, President Damian Gallagher, Vice President Natalie Mishkin, Rules Chair Abby Normandin, Senator
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End of the Year Report of the President April 21st, 2016 This report serves as the final report of the Student Government Association President and it is meant to highlight all activities, accomplishments, and activities of/for the Student Government Association during the 2015-2016 academic school year. During the Fall 2015-Spring 2016 school year, the Student Government Association was led by President Alyson Guarino (’15) and Vice President Damian Gallagher (’17). During this time, SGA focused attention on the following areas: 1. Creating a Humble and Professional Organization to Represent the Students 2. Collaboration Between Various Governing Bodies (e.g. IFSC, RSA) 3. Supporting Diversity 4. Sexual Assault Awareness – (Includes the training of all SGA members) 5. SGA’s Image on Campus & Transparency (Includes redesigning of SGA website) 6. Streamlining Communication between Students and SGA as well as Students Administration 7. Enhancing Spirit on Campus and Within the Entire Community 8. Restructuring SGA’s Constitution to provide a more solid base for SGA in the future 9. Collecting Student Feedback in order to pass resolutions which ultimately show out support for various initiatives Visions The undergraduate student body elected Alyson Guarino & Damian Gallagher in support of the following vision: “To give every student an equal opportunity to attain an excellent education, achieve his or her fullest potential through discovering their value and purpose and to instill a feeling of pride within every member of the Hofstra community.” The 2015-2016 Student Government Association Cabinet combined their individual visions to create a vision that they can all strive to execute in their daily role as a student leader, together: “Serving the Students by empowering, advocating, and providing a sense of belonging throughout the Hofstra community.” During the cabinet retreat, each member of cabinet was asked to reflect on their purpose in this organization. Together we incorporated our own personal missions along with the mission of the G&G administration, to produce one unified purpose as a cabinet. The mission statement read as follows: “Serving the Students by empowering, advocating, and providing a sense of belonging throughout the Hofstra Community.” – SGA Cabinet ’15- ‘16 During the full SGA retreat, every member of SGA completed the same exercise as above, creating a mission statement. The statements for each committee were as follows: Appropriations: “Helping students fulfill their potential by offering support, guidance, and resources.” Club Relations: “To make every club on campus well known and appreciated as well as help club leaders exceed their expectations on what they can achieve.”
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Spirit: “To cultivate and instill a sense of pride, spirit, and community within every Hofstra Student.” Programming Board: “To increase the Student Government Association’s presence on campus through informative and fun events.” Public Relations: “To build a platform that allows SGA to proactively communicate with the student body by creating awareness of SGA’s dedication and continuous efforts to enhance Hofstra University”
Student Services: “To empower and engage students in our Hofstra Community by addressing their concerns.” Structure/ Membership The Student Government Association, which is structured to pursue work through 6 committees, a programming board and a Judicial Panel. Each of those committees/branches is expected to maintain the duties of the constitution, but they have each gone above and beyond to offer more for the student body. During the Fall 2015 semester, the Student Government Association was made up of 49 Undergraduate Students of which 28 could vote around the Senate Table. The remaining members made up the executive board (3 members), the Judicial Panel (5 members) and the Programming Board (13 members). During the Spring 2016 semester, the Student Government Association disbanded the Programming Board and created a position for PR Associates. In addition, some members of our senate graduated or resigned for personal reasons. Remaining were 28 undergraduate students of which 21 could vote around the senate table. The remaining members made up the executive board (3 members), the judicial panel (4 members). SGA also had 3 regular associates (2 on the Student Services committee and 1 on the Spirit Committee, as well as 4 PR Associates. SGA Monthly Snapshot July 7/27/15: E-board attended ASGA conference, Philadelphia August 8/28/15: Welcome Week Event: Transfer Student Q&A with SGA 8/29/15: Welcome Week Event: Bingo for Books (SGA volunteered at event) 8/30/15: Cabinet Retreat (internal event) September 9/2/15: Face Time with SGA Tabling 9/8/15: First Election Information Session 9/9/15: Second Election Information Session (65 applications handed out, 28 handed back in to run in elections)
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9/9/15: Face Time with SGA Tabling 9/10/15: Club Congress Event (146 club leaders swiped in. Not all students swiped in, just one from each club) 9/19/15: Leadershape Conference (6 SGA members attended) 9/21/15-9/25/15: Fall Fest Involvement (Collaborated with 3 other organizations, came in 3rd place for Lip Sync) 9/30/15: Face Time with SGA Tabling October 10/6/15: SGA & IFSC Collaboration Meeting 10/7/15: Face Time with SGA Tabling 10/7/15: SGA & Usenate Collaboration Meeting 10/12/15: Support LGBTQIA Coming Out day (SGA wore Orange) 10/14/15: Tabling with SGA, RSA and Usenate 10/14/15: Student Services & Chill Event 10/17/15: Full SGA Retreat 10/21/15: Face Time with SGA Tabling 10/21/15: Reframing Sexual Assault Conversation event 10/21/15: Treasurer Training Event 10/22/15: Midnight Madness 10/22/15: Lions & Cubs Revealed (internal bonding) 10/23/15: SGA Photoshoot 10/26/15: SGA, RSA & Usenate Collaboration Meeting 10/28/15: Face Time with SGA Tabling 10/28/15: Blessing Offer SGA & Pride Pals Event 10/29/15: Ratskeller Renovation Meeting with Dining Services & Student Affairs November 11/2/15: “Don’t have a clue? Come to Budget Review Event” 11/4/15: Face Time with SGA Tabling 11/9/15-11/13/15: Pride Unleashed Week 11/11/15: Face Time with SGA Tabling 11/14/15: Admissions Open House Tabling 11/14/15: Shake-a-Rake Volunteer Involvement 11/16/15-11/20/15: Student Appreciation Week 11/18/15: Face Time with SGA Tabling 11/25/15: Face Time with SGA Tabling 11/30/15: Open House for Center for Student Collaboration 11/30/15: Sexual Assault and Title IX Training- mandatory for all members of SGA to be trained 11/30/15-12/3/15: Hofstra Celebrates the Holidays 11/30/16: Grand Opening of the Center for Student Collaboration, Prayer and Reflection Space and Interfaith Prayer Room December 12/2/16: Face Time with SGA Tabling 12/7/15: Build-a-Friend Programming Event January
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1/27/16: Spring Involvement Fair 1/29-1/30/16: Constitutional Convention (internal event) February 2/3/16: Treasurer Training 2/10/16: Face Time with SGA Tabling 2/10/16: Open House (SGA tabled) 2/10/16: Food Committee Meeting 2/19/16: Club Congress 2/20/16: Hofstra’s Student Leadership Conference 2/24/16: Diversity Talkback with Provost 2/29/16: Multicultural Club Round Table Discussion March 3/1/16: Board of Trustees Meeting 3/2/16: Face Time with SGA Tabling 3/2/16: Open House (SGA tabled) 3/3/16-3/6/16: CAA (Spirit Committee Sponsored) 3/5/16: Rutgers Leadership Conference (sent 5 SGA members) 3/7/16: Multicultural Club Round Table Discussion 3/9/16: Face Time with SGA Tabling 3/9/16-3/11/16: SGA @ The Corner 3/9/16: Library Task Force Meeting 3/9/16: Open House (SGA tabled) 3/9/16: Budget Review Event 3/9/16: Food Committee Meeting 3/14/16: Multicultural Club Round Table Discussion 3/16/16: Face Time with SGA Tabling 3/16/16: Open House (SGA tabled) 3/14/16-3/18/16: Budget Weekend (internal event) 3/21-3/22/16: SGA Info Sessions 3/21/16: Master Plan Update Presentation April 4/4/16: Budget Appeals Senate Meeting 4/4/16: Multicultural Club Round Table Discussion 4/6/16: Face Time with SGA Tabling 4/6/16: Open House (SGA tabled) 4/6/16: Food Committee Meeting 4/11/16: SGA Presidential Round Table Event 4/11/16: Multicultural Club Round Table Discussion 4/13/16: Face Time with SGA Tabling 4/13/16: Town Hall Event 4/16/16: Relay for Life Event 4/20 & 4/21: Voting online for 81st senate 4/22/16: SGA End of the Year Banquet (internal event) 4/25/16: Multicultural Club Round Table Discussion
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May (upcoming) 5/1/16: Hofstra Student Leadership Awards 5/4/16: Food Committee Meeting 5/5/16: Gala Initiatives Pursued by SGA during 2015-2016 (by committee) Student Services 1. Extending Library Hours Status: Successfully Completed by Senator David Durand Result: Library Hours will be extended during the Fall semester starting in October and in the Spring semester starting in March until midnight during the weekend (FridaySunday). A resolution has been passed through the Student Government Association. Refer to S.A.2016.80.006 2. Extending Fitness Center Hours Status: Successfully Completed by President Guarino, Vice President Gallagher, Chairperson Mishkin and Senator Normandin. The fitness center hours will be extended for a trial period during the Fall 2016 by one hour Monday-Thursday, one less on Friday, and two on Sunday. This means the fitness center will be open from 6:00am-12:00am Monday-Thursday, 6:00am-8:00pm on Friday, 10:00am-8:00pm on Saturday and 10:00am-10:00pm on Sunday. 3. Emergency Housing for Commuting Students Status: In Progress with Senator Jonathan Valerio 4. Food Committee Meetings Result: As a result of attending the food committee meetings, the hotline and Grilled station started asking if students were staying or leaving, and giving the option of a washable plate. There are new signs on trashcans, saying the utensils are recyclable like the water bottles, Compass Dining will start a “Secret shopper” program. We are still looking to increase vegetarian and vegan food options, as well as sustainability efforts and allergy concerns. Looking to add a Kiosk in Bits and Bytes. There are new plastic containers being used which use less plastic and they are looking to phase out plastic slowly with paper containers. 5. New York Times Subscription Result: All Access Passes will be given to students who sign up for it and costs will be split with other departments of the university 6. Fixing Laundry Room App Status: Completed Senator Gardner confirmed with Reslife that they have been in contact with Hercules (the laundry company) and Reslife will be replacing the washers and dryers with ones that have wireless routers that connect to Hofstra’s network in order for the app to work correctly. The plan is to have this completed by Fall 2016. 7. Food Pantry for Students
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Status: Currently in Process The food pantry will be implemented into the Center for Student Collaboration in the closet that is now being used for SGA storage. The proposal has been sent to VP Houston and we are waiting for him to send it to the President’s cabinet for approval before implementing this. 8. Shower Doors in Residence Halls Status: Currently in Process President Guarino brought this up with VP Joe Barkwill and he is looking into if this is possible to install in the towers. 9. Commuter Lounge Renovations Status: Currently in Process Senator Valerio is meeting with OSLE and Off Campus Living Director to review different furniture options 10. Battery Disposal on Campus Status: Currently in Process Chairperson Cinquemani is in the process of contacting Campus Sustainability Officer, Teresa Greis to discuss advertising recycling units on campus and adding them in more central locations. 11. Bookstore Concerns - Nothing in the faculty policy series/ contract about book orders Status: Currently in Process Chairperson Cinquemani will set up a meeting with the chair of Usenate to discuss changing the faculty policy series. The bookstore and provost office have already begun making changes: they have directly contacted professors with first year classes of more than 40 students, book orders are up to 30% which is up from 20% last year (goal is to get to 50% by the end of April), bookstore has begun researching cheaper book alternatives, some classes are switching to online books, chemistry department changed its $200+ book to one that is about $50. 12. Bookstore Concerns – Adding an “on hold” option if the book is not available at the cheapest “used” option. Status: Currently in Process A proposal was written for the bookstore which was presented to Barnes and Noble. Waiting on response.
Appropriations 1. Comptroller Database Database that was designed last year was fully implemented during the Fall 2015-Spring 2016 school year. The database maintains all allocations to clubs and pushes the allocations to OSLE and Rec Center databases. Reports are in the process of being made to make KPI reporting easier, as well as end/mid of the semester and end of the year reports.
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2. Support for EU/Concerts EU and Concerts will now be allocated a year in advance (as opposed to a semester) for events that they are requesting over $50,000. This is in an attempt to help them plan their event with more time so they know their budget ahead of time. Committee is also consistently working with Concerts to help seek out additional funding for Music Fest. 3. Change Club Sports Funding/ Define what a Sports Club is Status: Successfully Completed, refer to S.A.2016.80.003 Result: Sports club tier system has been created and SGA can fund in accordance to the Rec Center Sport Club Policy, allowing Appropriations to focus funding the truly active sports club. Club Relations 1. Office Space Legislation Status: Successfully completed This legislation was created in order to make it a requirement for clubs to post their office hours. Refer to S.A.2016.80.005 for legislation that was passed. 2. E-board Packet/Training Status: Currently In Process This will go into effect during the Fall 2016 semester. The packet will be handed out to all new clubs when they become recognized and will include all SGA information they must know. 4. Fundraising Packet Status: Successfully Completed 5. Club Pride Day Status: Successfully Completed This was an event that was done during Student Appreciation Week. The winner was Hofstra’s Running Club. 6. Mid Semester Check In’s Status: Successfully completed E-mails were sent out to SGA recognized clubs to offer support and check in from SGA 7. Club Storage Space in Small Clubs Status: Successfully Completed Lockers were ordered and arrived, all 5 clubs who need storage space have been contacted. 8. Figure out a list of SGA recognized clubs Status: Successfully Completed A list was compiled of 145 SGA recognized clubs and will be maintained going forward.
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Public Relations 1. Revamp the SGA Website Status: Successfully Completed The SGA website has been revamped to include pictures of each committee, chairperson, and senate as a whole. Please refer to www.hofstra.edu/sga 2. 80th senate special logo Status: Successfully Completed A logo was created specifically for the celebration of the 80th senate 3. SGA in the Yearbook Status: Successfully Completed Rules 1. Open Door Hours Status: Successfully Completed The Rules committee held open door hours in October, November, December and April. 2. Update Club Constitution Status: Successfully Completed The Rules committee updated the constitution that clubs use when they are looking to become SGA recognized. The most updated club constitution can be found online. Spirit 1. Midnight Madness Support Status: Successfully Completed 2. Pride Unleashed Week Involvement Status: Successfully Completed 3. Valentine’s Day Giveaways Status: Successfully Completed Spirit Committee handed out chocolate covered strawberries to students around valentine’s day to raise school spirit 4. CAA Tournament Status: Successfully Completed SGA was able to sponsor 13 Students 5. Pride Rock Status: In Progress. A proposal for a pride rock was sent to OSLE and the Spirit committee must research rocks to bring to campus.
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Constitutional Convention SGA’s Rules committee spent over 30 hours over the dates January 29th&30th, February 12th and February 17th, for the Constitutional Convention. SGA’s Constitution and Policy Series was passed through senate on February 25th, 2016. There will be no more scheduled constitutional conventions unless called to order by the senate at large.
Legislation/ Resolutions 1. PR Association Creation Legislation Brought by Vice President Gallagher and myself, this legislation dissolves the Programming Board and gives birth to a new section of SGA; PR Associates. The intention was to further unify SGA as one body. PR Associates will act as event planners that support the various committees within their responsibilities. PR Associates will be focused on ensuring SGA events accurately reflect our vision and will be concerned with our image on campus. PR Associates will not have voting power, and will be elected in to serve through an application submitted to the Public Relations Chair. All current programmers will be grandfathered in to serve as PR Associates. Please refer to Student Government Association Constitution to see changes. Changes were made to the following sections: 201.2 ASSOCIATES, 201.4 OATH OF OFFICE, 202.1 STANDING BOARDS AND COMMITTEES, 202.7 STUDENT GOVERNMENT ASSOCIATION BOARD AND COMMITTEE BUDGET for changes. Section 205. PROGRAMMING BOARD was completely stricken and material was added to section IX. PUBLIC RELATIONS COMMITTEE. 2. Student Appreciation Week Referendum Questions 3. Office Space Violation Legislation Brought by SGA’s Club Relation Committee, this legislation clarifies and defines the procedure that occurs in the event of an office space violation. The intention of this legislation was to hold SGA more accountable and to fill in a gray area so that the consequences and procedure of handling an office space violation are clearer to SGA as well as the students. Please refer to the SGA Policy Series under section VII, Club Relations Committee, section A to see changes. 4. Room Selection Assignment Process Brought by Club Relations Chairperson Cinquemani and Chairperson Casey, this Resolution was “on encouraging the Office of Residence Life and Hofstra University to process room assignments once room selection is completed.” 5. A Resolution to investigate Alpha Phi Omega Brought by Vice President Gallagher in response to allegations that Alpha Phi Omega changed their bylaws without presenting them to their members for adequate review, and without approving changes through SGA Rules. As a result, a committee was formed to investigate the allegations comprised of the Rules and Club Relations Committee. The investigation halted because the club expressed they wanted to relinquish SGA recognition. The committee will continue the investigation going into the summer and a resolution will be brought to the 81st senate.
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*During the constitutional convention, a new naming convention was created for any senatorial action passed from this point forward. All resolutions/ legislation/ referendum questions will be considered senatorial action and will be named with the following naming convention: S.A.YEAR.SENATE#.00# 6. S.A.2016.80.001- “Spring 2016 Questions for Student Government Association at the Corner” 7. S.A.2016.80.002- “A Resolution to Support the Enforcement of the Current Smoking Ban” Brought by President Guarino, Vice President Gallagher and Student Services Chair Cinquemani, this legislation 8. S.A.2016.80.003- “Club Sport Fitness Center Policy” Legislation Brought by Appropriations Chair Casey, Comptroller Senderowicz, President Guarino, Vice President Gallagher to add into our policy that we will fund in accordance to the new Club Sports Tier System that was implemented. 9. S.A.2016.80.004- “Referendum Questions for Spring 2016 Elections” Brought by President Guarino and Vice President Gallagher 10. S.A.2016.80.005- “Club Hours for Office Space” Legislation Brought by Club Relations Chairperson Solis, Senator Bekios, Senator Martin, Senator Tadbiri 11. S.A.2016.80.006- “A resolution to support extended library hours” Brought by Senator Durand, Senator Kutsch, and Senator Bekios after a meeting with the Dean of the Library and Manager of the Library, to express our support for the extension of library hours for the next upcoming year. The agreed upon extension will take place starting in October until the end of the Fall 2016 semester and start again in March 2017 until the end of the 2017 semester. The hours will be extended until midnight on weekends (Friday-Sunday). 12. S.A.2016.80.007- “A resolution to support the extension of Fitness Center Hours” Brought by President Guarino, Vice President Gallagher, Rules Chairperson Mishkin, and Senator Normandin after a meeting with the Director of the Fitness Center. This resolution was to express our support for the extension of fitness center hours. A trial period was agreed upon for the Fall 2016 semester starting the first day of the fall and ending on the last. During that time period, the fitness center will be open for an additional 5 hours a week. The fitness center hours will be extended by one hour Monday-Thursday, one less on Friday, and two on Sunday. This means the fitness center will be open from 6:00am-12:00am Monday-Thursday, 6:00am-8:00pm on Friday, 10:00am-8:00pm on Saturday and 10:00am-10:00pm on Sunday.
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SGA Club Recognition During the Fall 2015-Spring 2016 academic year, 12 clubs came to senate seeking SGA recognition of which 8 were granted SGA recognition. See below: Pi Kappa Delta (recognized) Commuter Student Association (recognized) 180 Degrees Consulting (not recognized) Anthropology Club (recognized) Pride Productions (recognized) Hofstra Critics (recognized) Club Softball (recognized) Help Other for Life (not recognized) Actuarial Science Club (not recognized) Badminton (recognized) American Society of Mechanical Engineers (recognized) Hofstra Tabletop Gamers (not recognized) Internal Changes/ Structure Project Management – As President, I am exploring various ways of project management, and intend to continue finding the most efficient way to streamline project tasks, with the intention of spending less time in meetings and more time working with the students. This semester we have transitioned over from the traditional “updates at cabinet” to a more streamlined process of updating via Google Docs. A Google Doc was created that covers the following areas: Ongoing Tasks: A daily or weekly repeating task required by nature of the position (i.e. Appropriations meetings) Open Initiatives: Projects that are being actively pursued (i.e. Student Appreciation Week) Initiatives on Hold: New Initiatives that the chair is interested in pursuing but is on the backburner for now until some other duty is completed. Completed Initiatives: Initiatives, Projects, or Tasks that have been completed (new or old). Closed Initiatives: Initiatives that were brought up and pursued, but did not result in the intended outcome. These Initiatives can either be pursued again at a later time, but do not have to be. As a result of moving to Google Docs, Cabinet has been more efficient with time during cabinet, allowing for more time to discuss hot topics concerning the Student Body. Internal Communication This year, The Student Government Association used many methods of communication; E-mails, GroupMe Texts, and Facebook. Every Sunday night, I sent an e-mail out to the entire organization to inform everyone about any upcoming dates or time commitments for the upcoming week, in an attempt to keep everyone on the same page. The GroupMe was used as a way of constant communication, but information can get lost very easily. Facebook was used to have people sign up for Club Elections, or timeslots to sign up for SGA events, etc.
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Bonding The Student Government Association has placed an emphasis on internal bonding. The G&G administration believes it is important for all SGA members to respect and support each other. A Social Chair, Dana Craig, was elected to coordinate social efforts. An internal mentorship program was created; “Lions & Cubs�. Every returning member of SGA was paired with a new member and has taken on the role of a mentor and friend to guide the newer members to realize their potential within the organization. Each week members of SGA were nominated for a paper plate award, and the winner was voted on by cabinet. Social Chair Craig then made a paper plate award and handed it out each senate of the spring 2016 semester to highlight the qualities we like to see in our members. New Accomplishments of the Student Government Association during 2015-2016 1. SGA co-sponsored the Hofstra Student Leadership &Engagement for the Spring 2016 semester and created two awards that SGA will be handing out: Most Accomplished New Club: The Student Government Association of Hofstra University awards a newly established club this award for exceeding the expectation that clubs and organizations are held to. This award characterizes a club or organization that has demonstrated a mastery of Hofstra policies, campus engagement, notoriety, an established presence and reputation, and has become one with the student population. We are proud to give this to a new club that has truly made Hofstra University a better place. Most Inspiring Student Leader: While there are many student leaders on campus, of which deserve recognition for their involvement every day, this award goes to a student that exemplifies what it means to be a student leader. Inspiring others to work harder, engaging a club or individuals to rise above their own preconceived ideas of themselves, or advocating to mobilize students. The most inspiring student leader that students regard as one of the most influential students this university has seen. The Student Government Association is proud to give this award to students who will leave a legacy for Hofstra University to remember, for years to come. 2. Student Government Association had representatives attend Multicultural Club Caucuses every Monday. SGA was present in order to show support, and offer any feedback for questions that came up with regards to SGA. SGA made an attempt to work with multicultural clubs to build a relationship and to ensure their voices are heard. The SGA representatives that attended the meetings reported back to senate and addressed any concerns that were brought up during the caucus. SGA intends to continue to find ways to support the multicultural organizations, among others, on campus. 3. Student Government Association had members sit on an Diversity Task Force/ Campus Climate Working Group coordinated by Dean Sofia Pertuz and Vice President Houston. The Campus Climate survey will be a campus wide survey that is sponsored by Institutional research, the Provost and Student Affairs and it will survey all types of climate issues related to identity – including Title IX related issues. 4. Student Government Association had members sit on a Diversity Focused Committee with the Dean of Students, Sofia Pertuz, in an attempt to be involved with the diversity talks across the campus.
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5. SGA attended every food committee meeting that was held and bring feedback from the students in an attempt to activity advocate for higher food quality and a bigger variety of food options. 6. SGA’s Website was Redesigned to include pictures of current SGA members, as well as committee information. 7. Grand Opening of the Center for Student Collaboration
Student Appreciation Week Results During Fall 2015, The Student Government Association collected 1,038 polls during Student Appreciation Week. This impressive result was due to the effort and dedication of every member of the Student Government Association. The results of these polls fuel initiatives that SGA works on throughout the school year and the results of those initiatives are what lead to a better campus, increased school spirit, and building a feeling of general community. A memo was sent from President Guarino to Sofia Pertuz (Assistant Vice President and Dean of Students), Houston Dougherty (Vice President of Student Affairs), Jean Peden Christodoulou (Assistant Vice President for Student Affairs), Joseph Fitzpatrick (Senior Assistant Dean of Students), Nestor Melendez (Assistant Dean and Director of Student Leadership and Engagement) as well as Karl Koeppel (Associate Director of Student Leadership and Engagement. This memo included all results from the polling. SGA polled 1,038 undergraduate students, breaking all previous records, as well as the goal to reach 1,000 polls. During Student Appreciation Week, SGA collaborated with The Office of Undergraduate Admissions, RSA, National Residence Hall Honorary, Office of off Campus Living and Commuting Student Services, IFSC, OSLE, The Career Center, The Writing Center, The Bookstore, as well as Athletics. During the week, SGA held multiple events and gave away free giveaways. Some events included free breakfast in the student center, Donuts with the Dean, a common hour prize wheel, club pride day, and a candy bar. Some free giveaways included t-shirts, keychains, phone wallets, pens, baseball tickets, and stress balls. Student Appreciation week polling focused primarily on the students’ overall experience, food, fitness center hours, and a peer mentor program. When students were asked, “How active do you think the Student Government Association is on campus” 80% responded with either very active or somewhat active. 8% selected neither active nor inactive, while 5% felt that SGA was inactive and 7% have never heard of SGA. SGA @ the Corner Results A memo was sent from President Guarino to Sofia Pertuz (Assistant Vice President and Dean of Students), Houston Dougherty (Vice President of Student Affairs), Jean Peden Christodoulou (Assistant Vice President for Student Affairs), Joseph Fitzpatrick (Senior Assistant Dean of Students), Nestor Melendez (Assistant Dean and Director of Student Leadership and Engagement) as well as Karl Koeppel (Associate Director of Student Leadership and Engagement. This memo included all results from the polling. SGA polled 508 undergraduate students, surpassing SGA’s goal to reach 500 polls. SGA @ the corner included questions about the smoking ban, a bike share system as well as library hours.
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Student Government Association’s Commitment to the Future The upcoming 2016-2017 members of the Student Government Association shall strive to advocate and represent the undergraduate student body to the best of their ability. The Student Government Association aims to develop humble leaders. The Student Government Association wants every member of the Hofstra pride to be proud that they will some day be a graduate of Hofstra University. The members of the Student Government are open to feedback, and will continue to do their best to remain humble, professional, and true advocates for the undergraduate student body.
Respectfully Submitted, Alyson Guarino (’16) Student Government Association President Fall 2015-Spring 2016
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Appropriations End of the Year Report Spring 2016 Fall 2015 Weekly Meetings MEETING 1: September 29, 2015 Club Name Club Category Culinary Club Social Hofstra Rock Climbing Club Sport Hofstra Quidditch Club Sport Women’s Rugby Club Sport Pride Network Multi-Cultural Total
Requested $2,195.35 $9,277.20 $2,862.00 $1,668.07 $500.00 $16,502.62
Allocated $1,167.01 $4,417.20 $1,611.99 $1,668.07 $500.00 $9,364.27
Total % Allo.
MEETING 2: October 6, 2015 Club Name Men’s Club Lacrosse Rhythmix Hofstra vs Zombies Hofstra Model UN Hofstra Ballroom Dance Total
Requested $1,050.00 $1,050.00 $344.99 $3,274.00 $1,250.00 $6, 968.99
Allocated $1,050.00 $900.00 $269.09 $1,949.00 $1,250 $5,418.09
Total % Allo.
MEETING 3: October 13, 2015 Club Name Club Category Culinary Club Social Hofstra Advertising Club Pre-Professional Hofstra English Society Academic Nippon Culture Society Multi-Cultural Men’s Ultimate Frisbee Club Sport Total
Requested $951.23 $690.00 $450.00 $246.91 $2,678.90 $5,017.04
Allocated $536.00 $690.00 $394.60 $220.79 $2,583.22 $4,424.61
Total % Allo.
MEETING 4: October 20, 2015 Club Name Club Category Hofstra MAPS Pre-Professional Masquerade Performance Men’s Club Soccer Club Sport African Student Association Multi-Cultural Chabad Religious
Requested $585.82 $1,058.45 $1,835.00 $1,648.00 $950
Allocated $585.42 $1,024.00 $1,500.00 $1,125.95 $950
Total % Allo.
Club Category Club Sport Performance Social Politically/Social Performance
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56.74%
77.75%
88.29%
Total
$6,079.63
MEETING 5: October 27, 2015 Club Name Powerlifting Together We Rise Ice Hockey Computer Science Society NSBE Nippon Culture Society Hofstra Amnesty International Pride Network Total
Club Category Club Sport Politically/Social Club Sport Academic Pre-Professional Multi-Cultural Politically/Social Multi-Cultural
Meeting 6: November 3, 2015 Club Name Women’s Ultimate Mock Trial Danceworks USITT English Society Total
Club Category Club Sport Pre-Professional Performance Pre-Professional Academic
Meeting 7: November 10, 2015 Club Name Ballroom Dance Hofstra Concerts Women’s Rugby Nexus Total
Club Category Performance Social Club Sports Media
Meeting 8: November 17, 2015 Club Name Hofstra Running African Student Association Crew Total
Club Category Club Sports Multi-Cultural Club Sports
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$5,186.32
85.31%
Requested $2,500.00 $221.51 $8,617.93 $272.10 $309.00 $318.47 $2,248.38 $5,350.00 $19,837.39
Allocated $2,500.00 $200.37 $7,725.00 $215.85 $303.25 $318.47 $1,079.84 $5,000.00 $16,092.78
Total % Allo.
Requested $1,374.95 $232.30 $277.71 $400.00 $469.80 $2,754.76
Allocated $1,374.95 $232.30 $277.71 $392.80 $449.00 $2,726.75
Total % Allo.
Requested $655.47 $900.00 $1,345.46 $1,238.00 $4,138.93
Allocated $655.47 $900.00 $1,345.46 $1,238.00 $4,138.93
Total % Allo.
Requested $1,340.00 $210.50 $598.92 $2,149.42
Allocated $90.00 $200.00 $598.92 $888.92
Total % Allo.
81.12%
98.98%
100.00 %
41.36%
Meeting Meeting 1 Meeting 2 Meeting 3 Meeting 4 Meeting 5 Meeting 6 Meeting 7 Meeting 8 Total
Requested $16,502.62 $6,968.99 $5,017.04 $6,079.63 $19,837.39 $2,754.76 $4,138.93 $2,149.42 $ 63,448.78
Allocated $9,364.27 $5,418.09 $4,424.61 $5,186.32 $16,092.78 $2,726.75 $4,138.93 $888.92 $48,240.67
% Allo. 56.74% 77.75% 88.29% 85.31% 81.12% 98.98% 100.00% 41.36% 76.03%
Spring 2016 Weekly Meetings MEETING 1: January 26, 2016 Club Name Club Category Chabad at Hofstra Religious Hofstra Marketing Association Pre-Professional Club Baseball Club Sport Men’s Lacrosse Club Sport Campus Feminist Collective Politically/Social Total
MEETING 2: February 2, 2016 Club Name Club Category ALPFA Pre-Professional Hofstra Chronicle Performance Entertainment Unlimited Social Financial Management Assoc. Pre-Professional Rock Climbing Club Club Sport Total
MEETING 3: February 9, 2016 Club Name Club Category Chabad Religious African Student Association Multi-Cultural Hofstra Powerlifiting Club Sport Club Tennis Club Sport Total
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Requested
Allocated
Total % Allo.
$8,426.00 $1,100.00 $6,710.35 $3,587.29 $676.30 $20,499.94
$3,626.00 $1,100.00 $5,535.35 $2,457.39 $496.30 $13,215.04
64.46%
Requested
Allocated
Total % Allo.
$3,035.35 $953.00 $29,289.51 $641.85 $4,485.22 $38,404.93
$2,400.00 $537.64 $4,000.00 $495.85 $2,303.80 $9,737.29
25.35%
Requested
Allocated
Total % Allo.
$4,350.00 $3,386.11 $589.50 $660.00 $8,985.61
$2,750.00 $1,690.00 $570.00 $660.00 $5,670.00
63.10%
MEETING 4: February 23, 2016 Club Name Club Category Club Baseball Club Sport Hofstra Concerts Social Entertainment Unlimited Social Nippon Culture Society Multi-Cultural Rock Climbing Club Religious Total
MEETING 5: March 1, 2016 Club Name Democrats of Hofstra Univ. Ice Hockey MAPS Pride Productions Women’s Ultimate Frisbee Total
Club Category Politically/Social Club Sport Academic Media Club Sports
MEETING 6: March 8, 2016 Club Name Computer Science Society Powerlifting Hofstra Running Campus Feminist Collective Total
Club Category Academic Club Sport Club Sport Politically/Social
MEETING 7: March 15, 2016 Club Name Adopt a Dream Hofstra Ballroom Masquerade Musical Theater The Hofstra Critics Women’s Rugby Total
Club Category Politically/Social Performance Performance Media Club Sports
MEETING 8: Club Name African Student Associative Women’s Ultimate
Club Category Intercultural Club Sport
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Requested
Allocated
Total % Allo.
$2,278.43 $5,000.00 $19,816.23 $239.16 $1,660.42 $28,994.24
$1,757.28 $4,500.00 $3,500.00 $239.16 $1,660.42 $11,656.86
40.20%
Requested
Allocated
Total % Allo.
$293.64
$293.64
$1,250.00
$1,250.00
$430.00 $2,199.00 $1,543.48
$430.00 $2,199.00 $1,496.37
$7,216.12
$5,669.01
78.56%
Requested $1,486.44 $2,135.00 $1,250.00 $2,876.00 $7,747.44
Allocated $1,486.44 $2,135.00 $1,250.00 $2,876.00 $7,747.44
Total % Allo.
Requested $1,392.97 $2,000.00 $3,684.47 $1,055.10 $2,166.19 $10,298.73
Allocated $1,392.97 $2,000.00 $3,197.77 $584.45 $1,896.18 $9,071.37
Total % Allo.
Requested $1657.11 $2093.54
Allocated $890.00 $ 1300.35
Total % Allo.
%100.00
88.08%
Men’s Ultimate Amnesty International Culinary Club Total
Meeting Meeting 1 Meeting 2 Meeting 3 Meeting 4 Meeting 5 Meeting 6 Meeting 7 Meeting 8 Total
Club Sport Politically/Social Politically/Social
Requested $20,499.94 $38,404.93 $8,985.61 $28,994.24 $7,216.12 $7,747.44 $10,298.73 $6,667.14 $ 128,814.15
$1,374.37 $1364.62 $177.50 $6,667.14
$1,374.37 $1364.62 $177.50 $5,106.84
Allocated $13,215.04 $9,737.29 $5,670.00 $11,656.86 $5,669.01 $7,747.44 $9,071.37 $5,106.84 $67,873.85
76.56%
% Allo. 64.46% 25.35% 63.10% 40.20% 78.56% 100.00% 88.08% 76.56% 52.69%
Total Requested during 2015-2016 Weekly Meetings: $192, 262.93 Total Allocated during 2015-2016 Weekly Meetings: $116,114.52 Percent Allocated: 60.39% Completed Events and Initiatives Four successful Treasurer Trainings (two in Fall, two in Spring) Budget Review Events (November 2, 2015 and March 9, 2016) o 15 clubs attended o 4 clubs attended Working with Concerts and EU on alternative funding for Music Fest Policy Series updates o Unconventional budgets o No private transportation o Currency/language policy o REC Center tier system legislation Future Initiatives Music Fest: After many talks with both Concerts and EU, we have decided that we want the partnership with them and SGA over Music Fest to continue. Music Fest was originally founded by all three groups to bring an amazing event to campus. Over the years, SGA drifted from the project, and we would all like to see it come back again. Hold meetings to further discuss SGA’s role in the future of Music fest - how can we support Concerts and EU?
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o Currently trying to see if Graduate Students would be able to attend the next Music Fest if they paid the undergraduate Student Activities Fee Put a note in confirmation emails that it is highly recommended for clubs to email me their budget before the meeting Educating senate on how appropriations works and of our rules Work with Club Relations to encourage co-sponsoring o Provide a list of similar events held by different clubs to give them a direct target list of who would be best to reach out to Expand the sample budget and email it to all clubs – make an online budget book Regulate Treasurer Trainings more o Swipes at first Treasurer Training o After that, contact all SGA recognized clubs who did not have a representative and send out an emailing telling them the next date and that they need to be there o Reach out to Rules – see if we can provide a list dates when attending elections to new Treasurers/e-Board Step by step walk through of how to sign up for a weekly meeting added onto the Treasurer’s packet Legislation o Reviewing each club category and re-evaluating how they can be funded better for the things we need through our Policy Series
Summary Weekly Meetings o The Appropriations Committee has successfully held sixteen (16) meetings this year where they allocated funds to various clubs and organizations o The committee has seen seventy-three clubs this semester Thirty-five (35) clubs in the fall; six (6) of which were not unique and seen twice. Thirty-eight (38) clubs in the spring; eight (8) of which were not unique and seen twice. o They have allocated a total of $67, 873.85 during weekly meetings this year. Budget Weekend o First Budget Weekend took place from November 6th to November 8th. The committee saw 114 budgets. Breakdown is as follows: Total Requested: $714,913.52 Total Allocated: $297,004.24 Percent Allocated: 41.54% o Second Budget Weekend took place from March 18th to March 19th. The committee saw 114 budgets. Breakdown is as follows
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Total Requested: $664,008 Total Allocated: $252,737.46 Percent Allocated: 38.06%
Respectfully Submitted, Erin Casey Appropriations Chairwoman
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Club Relations End of the Year Report Wednesday April 20th 2016 A. Club Congress a. Setup: Three breakout Sessions with Public Relations Chair, Appropriations Chair and Comptroller, Rules Chair, and Club Relations Chair. Students would choose 3 out of the 4 to attend. b. Turnout-32 Students c. Future Changes-Leadership training for club E-board’s, including more interaction with Chairs and Students. d. Club Congress has been removed from the Policy Series and will now be called “E-Board training.” e. At recent committee meetings we have thrown around ideas to make this leadership training more beneficial and useful to student leaders. i. We want it to be more involved with the students to create a relationship with SGA and clubs. ii. We want to tell them more than what Student Government Association can do for them. We want them to know the technical things about being a club leader like how to request food, how to book a room, how to table, and how to update your GetInvolvedHU page. B. Club Storage Space a. Created application and working with Karl to send it out to students through GetInvolvedHU. b. The application was sent out and we received 7 applicants. c. We were able to accommodate all of the applicants whose requirements fill ours. i. Applied: Guitar Club, Culinary Club, Hofstra Ballroom Dance, Hofstra Club Softball. ii. Accepted: SASS, Culinary Club, Hofstra Ballroom Dance. d. We are waiting for the locks to come in for the lockers so we can allow the clubs to begin storing their belongings. C. E-Board training a. At our meetings we have continuously been brainstorming ideas for E-Board Training. b. We would like it to take place within the first month of school so clubs can know who we are and who can come to for questions or concerns. c. We would like there to be a mini caucus for club leaders to ask questions and give suggestions on how SGA could help them. d. Over the summer I plan to compile all the ideas and do more research so that when we have our first committee meeting we can plan the logistics and date that E-Board Training will take place D. Office hour posting legislation
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a. Clubs must submit their hours for the week to Club Relations Chair before 11:59. b. S.A. 2016. 80. 005. Was passed April 14th 2016.
Respectfully submitted, Lola Solis Club Relations Chairwoman
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Public Relations Spring 2016 End of Year Report April 20, 2016
Strengths: social media, flyer design, collaboration with other committees, positive internal committee communications, increased presence on social media, creative campaigns
Completed Media Outreach: i. ii. iii. iv. v.
Website renovations “Face time” with SGA, Wednesdays Common Hour Safe Halloween handouts Admitted Students Day Tabling Total Facebook reach (11 months) – 36,706 reach on 70 posts a. Summer (June, July, August) – 7,920 b. September – 2,834 target reach c. October – 7,246 target reach d. November – 4,996 target reach e. December – 484 target reach f. January – 349 target reach g. February – 5,031 target reach h. March – 6,531 target reach i. April – 2,377 target reach
Social Media Campaigns: i. ii. iii. iv. v. vi. vii. viii.
Facebook: 1,288 likes Instagram: 312 followers Twitter: 654 followers Midnight Madness Countdown – 1,715 target reach #Quotesfromcabinet – 2,870 target reach Student Appreciation Week – 1,127 target reach Build – A – Friend countdown – 484 target reach Happy Holidays (New Year & Valentines Day) – 1,755 target reach Men’s Basketball Promotions – 1,425 target reach Club Congress – 1,792 target reach Most popular post: a. Phone Charging Photo – 3,154 target reach b. Student Services & Chill – 1,444 target reach c. Pride Unleashed Week – 1,496 target reach d. Open House for Center for Student Collaboration – 1,055 target reach e. SGA @ The Corner – 1,357 target reach
Whitney Shepherd Public Relations Chair Student Government Association
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Rules End of the Year Report- April 20, 2016 I.
II.
III.
Clubs a. Were SGA recognized i. Phi Kappa Delta ii. Commuter Student Association iii. Anthropology Club iv. Pride Productions v. Hofstra Critics vi. Club Softball vii. The American Society of Mechanical Engineers viii. Club Badminton b. Were not SGA recognized i. 180 Degrees Consulting ii. H204Li iii. Actuarial Club iv. Hofstra Tabletop Gamers c. Came to update club constitution i. Together we Rise ii. Campus Feminist Collective iii. Financial Management Association iv. The Roosevelt Institute v. Hofstra Rock Climbing Club vi. SASS vii. Adopt a Dream d. Others i. Club Golf did not pass through Rules ii. APO came to update club constitution but did not pass 1. Looking into mutually revoking their SGA recognition iii. MMA came to get SGA recognition 1. Not OSLE recognized Senatorial Action a. PR Association Legislation was passed b. Office Space Violation Legislation was passed c. Housing Selection Resolution d. Resolution to Investigate Alpha Phi Omega passed e. S.A.2016.80.001 Spring 2016 Referendum Questions for Student Government Association at the Corner f. S.A.2016.002 A Resolution to Support the Enforcement of the Current Smoking Ban g. S.A.2016.80.003 Club Sport Fitness Center Policy h. S.A.2016.80.004 Referendum Questions for Spring 2016 Elections i. S.A.2016.80.005 Club Hours for Office Space Legislation j. S.A.2016.80.006 A Resolution to Support Extended Library Hours i. Coming to Senate April 21 k. S.A.2016.80.007 A Resolution to Support the Extension of the Fitness Center Hours i. Coming to Senate April 21 Constitutional Audits a. 205 were audited b. Compiled all information into report composed by President Guarino
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IV.
V. VI.
VII.
c. Have list of all active clubs Constitutional Convention a. Convention was held January 29, January 30, February 12, February 17, 2016 b. Constitution and Policy Series were passed by Senate February 25, 2016 Open Door Hours a. Held on October 16, November 13, December 4, April 8 from 12:00-1:00 pm Updated club constitution template a. Will work with Karl to send out email to all clubs about our new template and SGA preamble SGA Elections a. Ran the Elections Commission for Fall 2015 elections b. Updated materials for Spring 2016 election
Respectfully submitted, Natalie Mishkin Rules Chairwoman
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End of the Year Reports Fall 2015- Spring 2016 Student Government Association: Spirit Committee (Sarah Harris)
Fall Festival
Successful Fall Festival Collaboration: Habitat for Humanity, Danceworks and Omega Phi Chi Sorority Improvements for next semester -
Spirit Committee Funding for the flatbeds
Pride Unleashed week November 9th-13th
Hofstra Celebrates for the Holidays
Successful week of events Increased Attendance at game Handed out tickets and gave free rally towels 11/9: Trivia Wing Night 11/10: Social Media Day 11/11: Common Hour Pep Rally 11/12 Ice Cream Social
Collaborating with Phi Alpha Delta and Pride Pals Holiday theme: Diwali Successful event
Window painting November 30thDecember 2nd
Athletic Achievements
Midnight Madness: October 22nd
-
Social Media campaign #themadnessiscoming was successful
-
Increased Basketball Player involvement in advertisement
Increased Turnout in Students Sports Game Calendar
CAA
Successful turn out Sent 13 students and went on bus with athletics
Research and pre
Color Run Pride rock
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phases
Finals pick me up
Next Year Initiatives
Club Showcase CAA Video Selfie Challenge
Respectfully, Sarah Harris Spirit Chairwomen Student Government Association
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Student Services End of Year Report April 19th, 2016 On Going Initiatives: Digital Portfolios Food Committee Meetings New York Times Subscription Provost Scholar Receptions In Progress Initiatives: Bookstore preferences for buying books- Senator Normandin Green Dining Hall Alternatives- Senator Esteban Commuter Student Emergency Housing- Senator Valerio Changes to Honor Roll- Senator Bekios Extending Fitness Center hours- Senator Normandin and Chairperson Mishkin Mental Health Resources on Campus- Chairperson Cinquemani Battery Disposal on Campus- Chairperson Cinquemani Completed Initiatives: Fixing the laundry application- Senator Gardner Extending Library Hours- Senator Durand Reslife Housing Initiative for Open Communication- Chairperson Cinquemani Filtration Stations in C-Square Spring Provost Scholar Reception Fall Provost Scholar Reception SGA at the Corner Student Appreciation Week “Student Services and Chill” Tabling in the Atrium Hempstead Turnpike Petition- Chairperson Cinquemani Phone Charging Stations in Hammer Closed Initiatives (No Action Needed): Sprinkler Issues Shower Doors in Residence Halls Initiatives on Hold: Bike Share Program Honors College Brochure Beach Shuttle Universal Remote
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Public Safety STEP UP program All Access ATM’s Food pantry on campus Color printer closer to the residential side of campus Allergy concerns in the dining hall Light at crosswalk at Netherlands Recycling bins in Residential Buildings (for paper, glass, etc.) Prevent Doors from Slamming in Residence Halls Mentoring Program
Reflection Likes: o o o o
Portfolios to track progress Check-in System with updates rather than venting ideas Efficient meetings and initiative progress Everyone worked on their own initiatives, but helped each other out and gave suggestions o Buddy system where new members helped others with their initiatives to transition onto the committee Improvements/Suggestions: o Working on recruiting more senators to have sub-committees o Making sure that if a senator has an initiative he or she come to every committee meeting o Have Student Services and Chill again o Suggestion box in the office
Respectfully Submitted, Rita Cinquemani Student Services Chair
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Appropriations Minutes April 19, 2016 Attendance: Chairwoman Casey, Comptroller Senderowicz, Senator Durand, Senator Markakis, and Senator Normandin Absent: Senator Kutsch Meeting Commenced: 6:15 PM 1. Possible Policy Updates by category a. Re-evaluate general policies i. Talk to previous chairs and see how the policies worked for them ii. Meet with representatives of each category to receive feedback on our policies and see where we could improve iii. Use the comptroller database to look at what is being used vs. what is being requested to give us a better understanding of where to cut or add b. Club Sports i. Changing travel from a maximum of four (4) cars to six (6) ii. Possible trainer’s fee maximum c. Academic/Pre-Professional i. Possible raising eight (8) conference fees to ten (10) 2. Wrap-up and good-byes Meeting adjourned: 7:15pm Respectfully submitted, Erin Casey Appropriations Chair
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Club Relations Monday April 18th 2016 Attendance: Sabrina Bekios, Rita Cinquemani, Mana Tadbiri, Ben Martin, Max Kutsch Meeting commenced: 7:56 PM 1. Take two minutes to write about this committee’s strengths and weaknesses a. Sabrina- strengths: got club storage space, finally got a list of SGA recognized clubs, reasserted power of office space checks i. Weaknesses: we still need to finish the initiative to open club meetings, bridge the gap between us and OSLE b. Rita- strengths: reaching out to clubs and getting more FaceTime, more organized, list of SGA recognized clubs, passed legislation i. Weaknesses: clubs don’t respond to emails, we don’t proactively attend club events like we should, all of the committees don’t work together, more communication between committees before reaching out to other clubs, reach out to other members not just e-board c. Mana- weaknesses: started out very disorganized i. Strengths: planned a new vision, we figured out what we want to do d. Ben- strengths: efficiency, teamwork, improving club relations with clubs, flexible and adaptable i. Weakness: we need to work on creative initiatives 2. What do you want to see for Club Relations in the future? a. Sabrina- making sure we have a successful leadership/e-board training. i. Get in contact with OSLE so we can know the differences b. Rita- club leader retreat with OSLE, have them sponsor our training it and work with them. Not stepping on toes and rather collaborating.
Meeting adjourned: 8:19 PM
Respectfully submitted, Chairwoman Solis
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Public RelationsMinutes April 18, 2016 Attendance: Dana C., Whitney S., Victoria K., Ashlyn G., Sam Jean-Louis, Danielle B., Sandy L. Meeting commenced: 6:05 PM 1) Special Business a. Updates on “Why I joined SGA” campaign b. Updates on NYT campaign: send to Rita c. Semester review survey d. SWOT: i. Strengths: collaboration with other committees, fun but serious meetings, maintaining presence on social media, creative campaigns ii. Weaknesses: not enough detail for flyers sometimes, SGA weekly wrap up iii. Opportunities: Facebook Live events, delegation of tasks within committee, website renovations iv. Threats: reaching deadlines, balancing everyone’s request 2) Current Projects a. SGA Election Campaign: Sandy/ Dana i. Elections April 20th and 21st b. LAX rally flyer: Ashlyn/ Sam i. Updates: final draft ii. Sent to spirit chair Sarah for approval
Meeting adjourned: 6:40 PM Respectfully submitted, Whitney Shepherd Public Relations Chairwoman
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Rules Meeting April 18, 2016 Attendance: Chairperson Mishkin, Abby Normandin, Jimmy Markakis, Ben Martin (visiting) Meeting Commenced: 6:50 pm
1. FMA came to update club constitution a. Had an exclusive section about honor society, took it out b. Passed 2-0 2. Hofstra English Society did not show up 3. MMA came for SGA recognized a. Is not OSLE recognized b. Did not pass 4. S.A.2016.80.006 a. A Resolution to Support Extended Library Hours b. Passed 2-0 5. S.A.2016.80.007 a. A Resolution to Support the Extension of the Fitness Center Hours b. Passed 2-0 6. Adopt a Dream came to update constitution a. Passed 2-0
Meeting Adjourned 8:45 pm
Respectfully submitted, Natalie Mishkin Rules Chairwoman
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Spirit Minutes April 18th 2016 Attendance: Chairwoman Harris, Senator Wright, Senator Tacconelli,Senator Narain Meeting commenced: 6:30pm I. Supporting Lacrosse Team 1. Plan pep rally at12:00-2:00 PM April 27th a) Pep band, dance to perform b) Hand out tickets and fliers c) Whitney made a flyer II. Color Run A. Approved B. Ordered t-shirts C. Meeting on Thursday III. Pride Rock A. More research needs to be done IV. Finals Pick Me Up A. Food ordered B. Committee will look up inspirational quotes C. Coffee and cookies 1. Large cookie platter $32.40 2. Coffee Meeting Adjourned at 6:50pm Respectfully, Sarah Harris Spirit Chairwoman Student Government Association
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Student Services Minutes April 18th, 2016 Attendance:Chairperson Cinquemani, Senator Valerio, Senator Tadbiri, Senator Normandin, Senator Esteban, Associate Senator Gieger Absent (excused): Senator Gardner Meeting Commenced: 6:18 PM I.
Committee Progress Updates a. Mental Health Resources on Campus- Chairperson Cinquemani i. Decided to send out the survey next semester to include/inform incoming first year students. b. Battery Disposal on Campus i. Will contact the Campus Sustainability Officer, Teresa Greis, to discuss advertising recycling units on campus and adding them in more central locations. c. Senator Gardner i. Fixing laundry application 1. Email was sent to VP Houston who forwarded it to Novia Ramsay, Beth McGuire, and Michael Perlmutter. 2. Reslife and Hercules are leaning towards replacing all the machines on campus with built in routers that connect to the Hofstra network. They plan to do this in time for the Fall 2016 semester. d. Senator Esteban/ Associate Senator Gieger i. Sustainable Dining 1. Met with the Office Manager for Hofstra Dining 2. New plastic containers are thinner to reduce waste 3. Slowly phasing out plastic containers and beginning to use paper containers more e. Senator Normandin i. Extending the Fitness Center Hours 1. Met with Pat from the Fitness Center on April 18th. 2. Extending hours to midnight Monday – Thursday and extending hours on Sunday until 10 PM. 3. Will have a trial run next semester. f. Senator Valerio i. Commuter Student Emergency Housing 1. A meeting with Beth McGuire is rescheduled for April 21stat 4:45PM. g. Senator Bekios i. Honor System 1. Met with President Guarino on April 18th, who emailed Provost Simmons. 45
II.
III.
Ongoing Committee Wide Initiatives a. Food Committee Meetings: i. 5/4/2016 at 6:30 PM in Plaza Middle- Chairperson Solis, Chairperson Casey, Comptroller Senderowicz, Senator Durand 1. Suggestions to bring: a. Slurpee machine in Dutch b. Using real fruit in smoothies c. Finding different supplier for the meat d. App to view when orders are ready on the kiosk e. Compass needs to work on advertising deals, etc. b. Spring Provost Scholar Reception i. April 21st from 12-1 PM on the 10th floor of the library. ii. Senator Durand and Senator Bekios will attend iii. 74 people responded Reflection a. Likes: i. Portfolios to track progress ii. Check-in System with updates rather than venting ideas iii. Efficient meetings and initiative progress iv. Everyone worked on their own initiatives, but helped each other out and gave suggestions v. Buddy system where new members helped others with their initiatives to transition onto the committee b. Improvements/Suggestions: i. Working on recruiting more senators to have sub-committees ii. Making sure that if a senator has an initiative he or she come to every committee meeting iii. Have Student Services and Chill again iv. Suggestion box in the office
Meeting Adjourned: 6:38 PM Respectfully Submitted, Rita Cinquemani Student Services Chair
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