SGA: Senate Agenda 3/17/16

Agenda of the 80th Senate Hofstra University Student Government Association

March 17, 2016 Green House, David S. Mack Student Center Call to Order

I. II.

Quorum Call Approval of Senate Minutes from March 10, 2016

III.

Approval of the Cabinet Minutes from March 16, 2016

IV.

New Business

V.

VI.

A.

SGA Recognition Hearing for Badminton

B.

SGA Recognition Hearing for ASME

C.

S.A.2016.80.002

D.

S.A.2016.80.003

Executive Board Reports

A.

President—A. Guarino

B.

Vice President—D. Gallagher

C.

Comptroller—G. Senderowicz

D.

Secretary—A. Goldstein

Committee Chair Reports

A.

Appropriations—E. Casey

B.

Club Relations—L. Solis

C.

Public Relations—W. Shepherd

D.

Rules—N. Mishkin

E.

Spirit—S. Harris

F.

Student Services— R. Cinquemani

VII. VIII. IX.

For the Good of the Order Announcements Snap Cup

Adjournment

Minutes of the 80th Senate Hofstra University Student Government Association

March 10, 2016 Greenhouse, David S. Mack Student Center This meeting was called to order at 18:06 on Thursday, March 10rd, 2016.

I.

Quorum Call

A.

President Guarino

B.

Vice President Gallagher

C.

Secretary Goldstein

D.

Comptroller Senderowicz

E.

Chairperson Casey

F.

Chairperson Solis

G.

Chairperson Shepherd

H.

Chairperson Mishkin

I.

Chairperson Cinquemani

J.

Chairperson Shepherd

K.

Senator Bekios

L.

Senator Durand

M.

Senator Gardner

N.

Senator Kutsch

O.

Senator Markakis

P.

Senator Martin

Q.

Senator Monroy

R.

Senator Narain

S.

Senator Normandin

T.

Senator Tacconnelli

U.

Senator Tadbiri

V.

Senator Valerio

W.

Senator Wright

i.

II.

Approval of Senate Minutes from March 2, 2016

A.

III.

Motion to Pass Senate Minutes from 03/02/2016

i.

Motion seconded

ii.

Motion passed

Approval of the Cabinet Minutes from March 9, 2016

A.

IV.

Quorum is set at twenty (20)

Motion to Pass Cabinet Minutes from 03/09/2016

i.

Motion seconded

ii.

Motion passed

New Business

A.

SGA Recognition for Actuarial Science Club

i.

ii.

Club Introduction

1.

Club meets to share any job openings within the field. Since the department within the school is small and not at its strongest, this club is a medium of exchange for those who wish to pursue actuarial science.

2.

The majority of time within the club is uses to prepare for the ten exams which are necessary to become an actuary

Questions for the Club Representatives

1.

2.

“How many members are in the club”

a.

Answer: 10 active members, 19 GetInvolvedHU members

b.

Meetings are held during common hour

“How many meetings have you had this semester?”

a.

3.

“What events are you planning this semester?”

a.

4.

Answer: Four meetings have been held thus far

Answer: Nothing yet is planned for the semester, but the club is hoping to have various speakers come visit the club.

“Have you reached out to the math department to see if any study sessions could be planned?”

a.

5.

“How have you tried getting members to join this club?”

a.

iii.

2.

Speaker One in Favor of Actuarial Science Club

a.

Good medium for those who are potentially interested in the field of actuarial science.

b.

Club did not ask for money, but rather simply publicity.

Speaker One Against Actuarial Science Club

a.

3.

4.

Although each academic department should have its own club, it does not seem that this group needs SGA assistance. This club would serve better as a study group instead of a recognized club.

Speaker Two in Favor of Actuarial Science Club

a.

With the assistance of SGA, this club could grow.

Speaker Two Against Actuarial Science Club

a.

Club should reach out to other places, because it is not clear how SGA could help this group.

b.

Club seems to be exclusive, since it is primarily meant for major-specific pursuits. This could be done throughout the department instead.

Vote to Recognize Actuarial Science Club

1.

V.

Answer: With the help of their faculty advisor, the club has spread its reach.

Every member of the Mathematics department receives an email when there are emails, and the club is looking to reach out to the finance department.

Deliberation for Actuarial Science Club

1.

iv.

Answer: One class within the department is tailored towards the first of ten exams, but the necessary background is also in finance, so the faculty does not add much to the program.

With a vote of 2:15:1, the Actuarial Science Club will not be recognized by SGA.

Executive Board Reports

A.

President – A. Guarino

i.

B.

E.

Vice President – D. Gallagher

i.

Rathskellar renovations were discussed with the facilities staff, and the new Rathskellar is nearly completely designed; progress is quickly being made on the new facilities.

ii.

Senate bonding activity

Comptroller—G. Senderowicz

a.

F.

Reflection on aforementioned election

Discussion of Undergraduate Reimbursement paperwork

Secretary– A. Goldstein

a.

Review of office etiquette

VI.

Committee Chair Reports

A.

Appropriations—E. Casey

i.

B.

VIII. IX.

Motion passed

Motion to Pass Club Relations Minutes from 03/07/16

1.

Motion seconded

2.

Motion passed

Motion to Pass Public Relations Minutes from 03/07/16

1.

Motion seconded

2.

Motion passed

Motion to Pass Rules Minutes from 03/07/16

1.

Motion seconded

2.

Motion passed

Student Services— R. Cinquemani

i.

VII.

2.

Rules—N. Mishkin

i.

E.

Motion seconded

Public Relations—W. Shepherd

i.

D.

1.

Club Relations—L. Solis

i.

C.

Motion to Pass Appropriations Minutes from 3/8/16

Motion to Pass Student Services Minutes from 03/08/16

1.

Motion seconded

2.

Motion passed

For the Good of the Order Announcements Snap Cup

This meeting has been adjourned at 19:24 on the same day, the 10rd of March, 2016.

Hofstra University’s Student Government Association Cabinet Meeting Agenda for March 16, 2016 Center for Student Collaboration Conference Room •

Meeting called to order at 11:19 AM at 16 March, 2016.

I. Reflection and Gratitude Journal II. Paper Plate Award Nominations III. Presidential updates a. Upcoming Dates (on back of this agenda) b. Paper Plate Nominations c. Active Listing of Clubs – need most updated one from Karl d. SGA @ The Corner Memo i. Results from SGA at the Corner have been tabulated and compiled; will be sent to the Division of Student Affairs and University Senate ii. Senator D. Durand is currently in the process of scheduling a meeting with Library and administrative staff to further his library hours initiative e. S.A.2016.80.002 A Resolution to Support the Enforcement of the Current Smoking Ban for senate 3/17/16 i. Motion to address potential amendments to SA.2016.80.002 will be brought to the 03/17/16 Senate meeting.

1. Motion seconded 2. With a vote of 6:1, this Senatorial Action will be brought to Senate. f. S.A.2016.80.003 Sports Club Funding Legislation for Senate 3/17/16 i. Policy is already in action through the department of Recreation and Intramural Sports; any further changes within the policy are subject to reevaluation upon SGA approval ii. Motion to add SA.2016.80.003 to the 3/17/16 Senate agenda 1. Motion seconded 2. Motion passed g. Student Appreciation Week Memo IV. Vice President Updates a. U-Senate Updates from Monday March 14, 2016 i. Research towards betterment of experience for international students ii. Addition of pioneering Medical Engineering during Surgery programing iii. Changes to bulletin: Specifications for minor class grade requirements (Cor above) and distribution class specifications. iv. Zarb Business School will be breaking ground on their new facilities in Summer 2016 b. Relay for Life Planning V. Matters at Hand (Committees/E-board) a. Comptroller i. Nice job with the Comptroller Database! ii. Did you find a way to make the KPI report automatic? b. Appropriations i. Great work working with Concerts!!!

ii. Budgets are due today!

c. Club Relations (need to update google doc as of 3/15/16 11:12pm) i. Who is signed up to go to the next Caucus? ii. Storage Space Applications? d. Public Relations i. Website Updates look awesome! ii. Can we start promoting for info sessions? e. Rules (need to update google doc as of 3/15/16 11:12pm) i. Has Rules reached out to clubs to update their constitutions with the new

preamble? ii. Do you need help with end of Semester Elections? f. Spirit (need to update google doc as of 3/15/16 11:12pm) i. Color Run Proposal Submitted to Karl (one change to make before sending it to Nestor.

1. Plans to occur on the day after Music Fest ii. Pride Rock Proposal? g. Student Services (Abby Presenting Updates) i. INSANE updates this week!!! ii. Great job getting everyone to do digital portfolios! Can’t wait to see them at senate on the 17th – print one copy of each to pass around iii. Great idea to include SGA logo on the NY Times Stuff! iv. Ashlyn’s Initiative – what is it? Did she send it to Joe Barkwell? Damian never saw it. v. Bookstore Overcharges Initiative still in progress 1. Chairperson R. Cinquemani and/or Vice President D. Gallagher to meet with Provost Simmons in regard to resolution to changes on faculty contracts regarding timely textbook allocations.

VI. For good of the order

Student Government Association Upcoming Dates (as of March 16 th, 2016) 1. March 16th, 2016: Library Task Force Update Meeting 1:00pm-2:30pm 2. March 16th, 2016: Student Organization’s Budgets due (for Fall 2016) by 11:59pm to SGA_Budgets@pride.hofstra.edu 3. March 16, 2016: Face Time with SGA 4. Signed up: Club Relations Committee 5. March 20th, 2016: Open House 12:00pm-2:00pm SC Dining Room 6. Signed up: Sabrina Bekios, Sarah Esteban, David Durand 7. March 21, 2016: Master Plan Update Presentation with Consultants from Sasaki 12:00-1:30pm, 10th floor Axinn Library 8. March 21st and 22nd, 2016: SGA INFO SESSIONS (anyone who wants to run for election) 6:00pm7:00pm SC 127 Plaza Middle 9. April 4th, 2016: Balance for SGA Banquet is due to Alyson Guarino or Dana Craig 10. April 6th, 2016: Food Committee Meeting 3-4pm, SC 142 11. Signed up: Jonathan Valerio

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April 6th, 2016: Face Time with SGA Signed up: Dana Craig, Silvia Monroy April 7th, 2016: Budget Appeals Meeting 6:00pm, Greenhouse April 8th, 2016: Election packets are due to OSLE by 5pm April 11th, 2016: Presidential Round Table/ SGA President Open Door 6:00pm April 13th, 2016: Face time with SGA – Campaigning Opportunity for ALL candidates April 13th, 2016: Town Hall April 13th, 2016 during common hour (everyone in SGA should be present) April 16th, 2016: Open House 12:00pm-2:00pm SC Main Dining Room Signed up: Lola Solis, Janet Narain April 16th, 2016: Relay for Life (SIGN UP!) http://main.acsevents.org/site/TR? fr_id=72930&pg=teamlist April 20th and 22st, 2016: Voting online for 81st SGA 9:00pm-5:00pm April 21st, 2016: Elections Bash (6:00pm), Last Senate (6:30pm), First Meeting of 81 st Senate (8:30pm?)

April 22nd, 2016: 80th SGA Banquet (off campus) April 24th, 2016: Open House 11:00am-1:00pm, SC Main Dining Room Signed up: Max Kutsch, Natalie Mishkin, Abby Normandin, Whitney Shepherd April 28th, 2016: Chair Positions Elections for 81st Senate May 4th, 2016: Food Committee Meeting 6:30-7:30pm SC Plaza Middle Signed up: Gaby Senderowicz, Erin Casey, David Durand May 5th, 2016: Gala • Meeting adjourned at 12:39 PM on 16 March 2016

THE CONSTITUTION OF THE BADMINTON CLUB

PREAMBLE: Under Article 1, Section 2, of the Student Government Association (SGA) Constitution, the following organization is hereby granted approval to function as a student organization for the best interest of the University community. It is the duty of this student organization to follow the Student Government Association’s Constitution and Policy Series. Membership in this organization is open to all full-time undergraduate students without regard to race, color, religion, sex, sexual orientation, age, national or ethnic origin, physical or mental disability, marital or veteran status (“protected status”) in the conduct and operation of its educational programs and activities, including admission and employment.

ARTICLE I: NAME A.

The name of this organization shall be the Badminton Club.

ARTICLE II: PURPOSE A.

The purpose of this organization shall be to educate the Hofstra Community on the

sport of badminton and help them to develop the skills necessary to play the game to the best of their abilities.

B.The organization shall encourage more experienced club members to help all members learn how to correctly participate in the sport and help them with their technique, strategy, and overall game play.

C.The organization shall also hold a series of round-robin games in order to showcase the newfound skills of its members.

ARTICLE III: CLUB ADVISOR A.

The Club Advisor for this organization shall be a non-student Hofstra University

Employee.

B.The advisor shall be approved by a two-thirds (2/3) vote of the active members of this

organization.

C.The duties of the Club Advisor shall be the following: A. Mentor and advise this organization on how best to fulfill its purpose.

B. Hold members and officers of this organization accountable.

C. Provide structure for the meetings of this organization and serve as a resource for all members and officers during meetings.

ARTICLE IV: MEMBERSHIP A.

Any full-time undergraduate student at Hofstra University may become a member.

B.Status of Members A. Members shall be recognized as active after attending two (2) consecutive meetings.

B. Members who fail to attend three (3) consecutive meetings shall be considered inactive.

ARTICLE V: DUTIES OF OFFICERS AND THEIR ELECTIONS A.

The titles of the officers and their duties shall be to: A. President A. Attend and manage all official club meetings.

B. Act as a member ex-officio of all club committees.

C. Represent the club where such representation is required, requested, or deemed appropriate and/or acceptable.

D. Carry out or delegate all duties not specifically bested in any other officer of the club.

E. Ensure that the member roster is active and complete by updating GetInvolvedHU. B. Vice President

A. Assume the duty of the President in the event of a resignation, removal or in the event that he/she cannot for any reason fulfill his/her duties.

B. Act as temporary chairperson in the event that a chairperson of any committee is unable to fulfill his/her duties until a new one is appointed.

C. Perform all other tasks as delegated by the President.

C. Treasurer A. Keep track of all records concerning club funds.

B. Perform all other tasks as delegated by the President.

D. Secretary A. Record all minutes during each general meeting and E-Board meeting.

B. Maintain a permanent file of all agendas, minutes, and meeting handouts.

C. Keep attendance at all club meetings and events.

D. Perform all other tasks as delegated by the President.

B.Elections A. Elections shall be held at the last meeting before the culmination of the spring semester.

B. A representative of Student Government Association shall be present in order for the election proceedings to occur.

C. take nominations from the floor. Any active member may nominate any other active member for any office.

A. There shall be a closed ballot; election of a candidate to a position shall be constituted by a simple majority of the active members present and voting.

B. If any one (1) candidate does not obtain a majority, the two (2) individuals with the highest number of votes shall participate in a run off election.

C. If there is a tie in the percentage of votes cast in the first election, all of the

candidates shall reintroduce themselves and proceed with another election until there is either a clear majority or two (2) individuals with the highest number of votes.

D. In the event of a tie in the second election, all of the candidates shall be entered into a critic lighting round consisting of random media chosen by the members. The candidates must win a majority of votes based on their spoken review of the aforementioned media.

E. All ballots shall be cast in person. No voting by proxy shall be permitted at any election. However, if any active member cannot attend the elections, he/she may hand in a signed, written ballot to the advisor before the election.

F. The order of elections shall start with President. After the President is elected, the Vice President shall be elected, followed by the Treasurer, and finally the Secretary.

G. Elected officials shall take office immediately after the conclusion of the elections.

D. Procedure in the event of resignation, removal, or vacancy: A.

Any vacancy in the presidency shall result in the succession of the Vice President to the presidency.

B.

If for any reason the Vice President cannot assume the presidency, an election shall take place as soon as possible to elect a new President.

ARTICLE VI: MEETINGS A.

Meetings shall be held at least once every other week while classes are in session. The

exact time and date shall be determined by a common agreement of the members.

B.A quorum of a majority of the active members shall be required for any business actions at a

meeting.

C.Only active members may be permitted to vote at meetings.

ARTICLE VII: REMOVAL OF OFFICERS A.

If it is determined that an officer is not fulfilling the duties of his/her position or is

violating the rules and procedures of the club, he/she shall be removed from office or could be removed from the club in the following manner: A. A concerned member shall collect and bring charges against the officer.

B. Said member shall send a letter to the officer notifying him/her of the date of the impeachment vote.

C. He/she/they shall present his/her/their findings to the club.

D. The officer shall have a chance to rebut the charges.

E. After all procedures have been carried out, a two-thirds (2/3) vote of all active members is required to remove the officer.

B.A member of Student Government Association’s Rules Committee shall be present for impeachment proceedings to occur.

ARTICLE VIII: METHOD OF AMENDMENT A.

Proposed amendments to this constitution shall be presented at any regular meeting and

shall be ratified by two-thirds (2/3) vote of the active members present and voting at the following regular meeting.

B.Any amendments made to this constitution shall be presented to and approved by the Student Government Association’s Rules Committee before going into effect.

ARTICLE IX: FUNDRASING A.

It shall be the duty of all members and officers to be involved with this organization’s

fundraising opportunities.

B.Members and officers shall never be required to contribute money to fundraisers; however,

contributions made by members or officers for the execution of fundraising events shall be allowed.

A. The Executive Board shall set a contribution limit for individuals before each fundraiser.

B. Any amount contributed above such limit by an individual shall be refunded when deemed necessary by a majority vote of all active members.

C. All money contributions, even those under the contribution limit, are subject to review and refund by the Executive Board.

C.The Executive Board shall be responsible for proposing what these funds shall be used for.

However, a majority vote of all club members shall be required to approve the spending of these funds.

ARTICLE X: LOGISTICS A.

Equipment

A. The Badminton Club shall require at least one (1) racket for each member as well as one (1) net for every four (4) members. Additionally, many shuttlecocks shall be needed for practices and games.

B. Members shall be responsible for the care of said equipment and assume the consequences for its misuse.

THE CONSTITUTION OF THE AMERICAN SOCIETY OF MECHANICAL ENGINEERS PREAMBLE: Under Article 1, Section 2, of the Student Government Association (SGA) Constitution, the following organization is hereby granted approval to function as a student organization for the best interest of the University community. It is the duty of this student organization to follow the Student Government Association’s Constitution and Policy Series. Membership in this organization is open to all full-time undergraduate students without regard to race, color, religion, sex, sexual orientation, age, national or ethnic origin, physical or mental disability, marital or veteran status (“protected status”) in the conduct and operation of its educational programs and activities, including admission and employment.

ARTICLE I: The American Society of Mechanical Engineers A. The name of this organization shall be The American Society of Mechanical Engineers.

B. The name of this organization shall be colloquially known as ASME.

ARTICLE II: PURPOSE A. To take part in various competitions and projects that incorporate mechanical engineering

and aeronautics.

B. To network with other students and professionals that have a similar interest in this subject.

C. To educate others on the matters of engineering and aeronautics.

ARTICLE III: CLUB ADVISOR A. The Club Advisor for this organization shall be a non-student, Hofstra University employee.

B. The advisor shall be approved by a two-thirds (2/3) vote of the active members of this organization.

C. The duties of the Club Advisor shall be the following: a. Mentor and advise this organization on how best to fulfill its purpose. b. Hold members and officers of this organization accountable. c. Provide structure for the meetings of this organization and serve as a resource for all members and officers during meetings.

ARTICLE IV: MEMBERSHIP

A. Any full-time undergraduate student at Hofstra University may become a member.

B. Status of Members a. Members shall be recognized as active after attending three (3) consecutive meetings. b. Members who miss more than two (2) consecutive meetings shall be considered inactive.

ARTICLE V: DUTIES OF OFFICERS AND THEIR ELECTIONS A. The titles of the officers and their duties shall be to: a. President i. Preside at full meetings of the club. ii. Act as a member ex-officio of all club committees. iii. Represent the club where such representation is required, requested, or deemed appropriate and/or acceptable. iv. Carry out or delegate all duties not specifically vested in any other officer of the club. v. Ensure that the member roster is active and complete by updating GetInvolvedHU.

b. Vice President i. Assume the duty of the President in the event of a resignation, removal or in the event that the President cannot for any reason fulfill his/her duties. ii. Act as temporary chairperson in the event that a chairperson of any committee is unable to fulfill his/her duties until a new one is appointed. c. Treasurer i. Keep track of all records concerning club funds. ii. Perform all other tasks as delegated by the President. d. Secretary i. Record all minutes during each general meeting and E-Board meeting. ii. Maintain a permanent file of all agendas, minutes, and meeting handouts. iii. Keep attendance at all club meetings and events.

B. Elections

iv. Perform all other tasks as delegated by the President.

a. Elections shall be held at the last meeting before the culmination of the spring semester. b. A representative of Student Government Association shall be present in order for the election proceedings to occur

c. The presiding officer shall take nominations from the floor. Any active member may nominate any other active member for any office. d. There shall be a closed ballot; election of a candidate to a position shall be constituted by a simple majority of the active members present and voting. i. If any one (1) candidate does not obtain a majority, the two (2) individuals with the highest number of votes shall participate in a run-off election. ii. If there is a tie in the percentage of votes cast in the first election, all of the candidates shall reintroduce themselves and proceed with another election until there is either a clear majority or two (2) individuals with the highest number of votes. e. All ballots shall be cast in person. No voting by proxy will be permitted at any election. However, if any active member cannot attend the elections, he/she may hand in a signed, written ballot to the advisor before the election. f. The order of elections shall start with the President. After the President is elected, the Vice Present shall be elected, followed by the Treasurer, and so forth. g. Elected officials shall take office immediately after the conclusion of the elections. h. Procedure in the event of resignation, removal, or vacancy: i. Any vacancy in the presidency shall result in the succession of the Vice President to the presidency. ii. If for any reason the Vice President cannot assume the presidency, an election shall take place as soon as possible to elect a new President.

ARTICLE VI: MEETINGS A. Meetings shall be held at least once a week while classes are in session. The exact time and date shall be determined by a common agreement of the members.

B. Special Meetings

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a. If one-third (1/3) of the club’s active members present a petition in writing to the President, he/she is required to call a special meeting within 48 hours. b. During a special meeting, no removal of officers shall take place.

C. A quorum of a majority of the active members shall be required for any business actions to occur.

D. Only active members may be permitted to vote at meetings.

ARTICLE VII: REMOVAL OF OFFICER A. If it is determined that an officer is not fulfilling the duties of his/her position or is violating the rules and procedures of the club, he/she shall be removed from office or the club in the following manner: a. A concerned member shall collect and bring charges against the officer. b. Said member shall send a letter to the officer notifying him/her of the date of the impeachment vote. c. He/she/they shall present his/her/their findings to the club. d. The officer shall have a chance to rebut the charges. e. After all procedures have been carried out, a two-thirds (2/3) vote of all active members are required to remove the officer.

B. A member of Student Government Association’s Rules Committee shall be present for impeachment proceedings to occur.

ARTICLE VIII: METHOD OF AMENDMENT A. Proposed amendments to this constitution shall be presented at any regular meeting and shall be ratified by two-thirds (2/3) vote of the active members present and voting at the following regular meeting.

B. Any amendments made to this constitution shall be presented to and approved by the 20

Student Government Association’s Rules Committee before going into effect.

ARTICLE IX: FUNDRAISING A. It shall be the duty of all members and officers to be involved with this organization’s fundraising opportunities.

B. Members and officers shall never be required to contribute money to fundraisers; however, contributions made by members or officers for the execution of fundraising events shall be allowed. a. The Executive Board shall set a contribution limit for individuals before each fundraiser. b. Any amount contributed above such limit by an individual will be refunded when deemed necessary by a majority vote of all active members. c. All money contributions, even those under the contribution limit, are subject to review and refund by the Executive Board.

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Hofstra University Student Government Association Two Thousand and Sixteen S.A.2016.80.002 A Resolution to Support the Enforcement of the Current Smoking Ban

Whereas, between the hours of nine o’clock in the morning and five o’clock in the evening on the dates of March ninth, tenth, and eleventh, the Hofstra University Student Government Association polled undergraduate students at an event known as SGA at the Corner, Whereas, 508 students were polled and feedback was collected, Whereas, one of the questions asked “Do you support stricter enforcement of the smoking ban on South Campus (academic side) such as an increase in summons (i.e. fines)?”

Whereas, 188 students responded “no” and 320 students responded “yes,” indicating 63% of the students polled support stricter enforcement, Let it be resolved that the Student Government Association supports stricter enforcement of the current smoking ban on the South Campus (academic side).

Respectfully Submitted, Alyson Guarino, President Damian Gallagher, Vice President Rita Cinqemani, Student Services Chair

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Hofstra University Student Government Association Two Thousand and Sixteen S.A.2016.80.003 Club Sport Fitness Center Policy B. Appropriations ‌ 4. Allocation of Policies ‌ o. The Student Government Association shall fund club sports according to the policies set forth by the Department of Recreation and Intramural Sports.

Respectfully submitted, Erin Casey Appropriations Chair Gaby Senderowicz Comptroller Alyson Guarino President Damian Gallagher Vice President

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Club Sports Tier System Redesigning the current Club Sports program into a tier system will better support our clubs in numerous facets. Expectations will clearly be defined in each tier so teams can aspire to bring their club to the level of competitiveness that best fits them. Following are the descriptions/expectations of each level: Tier 1 – Probation: 

Any new club will start at this tier and remain for a full academic year. During this time, the club must demonstrate viability in terms of club administration, student interest and involvement.

Upon successful completion of the Probation Tier, the club may then join the tier that best suits their purpose.

o 



Tier expectations include: o

Participate in one (1) community service project per year

o

Attend one (1) university event (sporting or divisional) per year

o

Attend all monthly club sports meetings

Able to request a budget not to exceed $400 per semester

Tier 2 – White: This level is designed for recreational clubs not looking to compete against other schools, but instead rather have fun with their peers who share a common interest in the sport. Existing clubs that would qualify for this category include: Badminton, Billiards, Bodybuilding, Bowling, Golf, Rock Climbing, Surfing, Ski/Snowboarding, Shooting, Swimming, Tennis and Yoga.

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



Tier expectations include: o

Participate in two (2) community service projects per year

o

Attend two (2) university events (sporting or divisional) per year

o

Fundraise 10% of their budget allocation from the previous year (fundraising may include the collection of team dues)

o

Maintain a strong website/social media presence

o

Attend all monthly club sports meetings

Able to request a budget not to exceed $3000 per semester

Tier 3 – Blue: This tier competes at a higher level against other schools and is governed by a local/national organization/conference. All clubs in this tier have a coach (exceptions can be made at the discretion of the Department of Recreation and Intramural Sports).

Sports recommended for this tier include: Powerlifting, Running, Softball, Table Tennis and Volleyball. 



Tier expectations include: o

Participate in three (3) community service projects per year

o

Attend three (3) university events (sporting or divisional) per year

o

Fundraise 15% of their budget allocation from the previous year (fundraising may include the collection of team dues)

o

Maintain a strong website/social media presence

o

Attend all monthly club sports meetings

Able to request a budget not to exceed $6000 per semester

Tier 4- Gold:

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This is the highest tier to attain. Clubs in this tier are high risk sports governed by a local/ national organization/conference and have coaches. In some sports, athletic trainers are required for home games. Sports included at this level include: Baseball, Crew, Equestrian, Ice Hockey, Lacrosse (Men’s/Women’s), Rugby (Men’s/Women’s), Soccer (Men’s/Women’s), Ultimate Frisbee (Men’s/Women’s), Quidditch and Roller Hockey. 

Tier expectations include: o

Participation in four (4) community service projects

o

Attend four (4) university events (sporting or divisional) per year

o

Fundraise 20% of their budget allocation of the previous year (fundraising may include the collection of team dues)

o

Maintain a strong website/social media presence

o

Attend all club meetings

o

Attend/Host one (1) alumni event per year

o

Host one (1) on campus tournament per year



Clubs in this tier will receive preferred facility reservations



Able to request an unlimited budget per semester

Any pre-existing club who has failed to meet the expectations of their current tier will revert one tier for a full academic year before returning. The Department of Recreation and Intramural Sports reserves the right to make changes to this Tier System and its expectations and benefits at any time.

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Hofstra University’s Student Government Association President Updates For Senate March 17, 2016

•

Student Government Association Upcoming Dates (as of March 16 th, 2016) 1. March 16th, 2016: Library Task Force Update Meeting 1:00pm-2:30pm 2. March 16th, 2016: Student Organization’s Budgets due (for Fall 2016) by 11:59pm to SGA_Budgets@pride.hofstra.edu 3. March 16, 2016: Face Time with SGA Signed up: Club Relations Committee 4. March 20th, 2016: Open House 12:00pm-2:00pm SC Dining Room Signed up: Sabrina Bekios, Sarah Esteban, David Durand 5. March 21, 2016: Master Plan Update Presentation with Consultants from Sasaki 12:00-1:30pm, 10th floor Axinn Library 6. March 21st and 22nd, 2016: SGA INFO SESSIONS (anyone who wants to run for election) 6:00pm-7:00pm SC 127 Plaza Middle 7. April 4th, 2016: Balance for SGA Banquet is due to Alyson Guarino or Dana Craig 8. April 6th, 2016: Food Committee Meeting 3-4pm, SC 142 Signed up: Jonathan Valerio 9. April 6th, 2016: Face Time with SGA Signed up: Dana Craig, Silvia Monroy 10. April 7th, 2016: Budget Appeals Meeting 6:00pm, Greenhouse 11. April 8th, 2016: Election packets are due to OSLE by 5pm 12. April 11th, 2016: Presidential Round Table/ SGA President Open Door 6:00pm Location TBD 13. April 13th, 2016: Face time with SGA – Campaigning Opportunity for ALL candidates 14. April 13th, 2016: Town Hall April 13th, 2016 during common hour (everyone in SGA should be present) 15. April 16th, 2016: Open House 12:00pm-2:00pm SC Main Dining Room Signed up: Lola Solis, Janet Narain 16. April 16th, 2016: Relay for Life (SIGN UP!) http://main.acsevents.org/site/TR? fr_id=72930&pg=teamlist 17. April 20th and 20st, 2016: Voting online for 81st SGA 9:00am-5:00pm 18. April 21st, 2016: Elections Bash (6:00pm), Last Senate (6:30pm), First Meeting of 81 st Senate (8:30pm?)

19. April 22nd, 2016: 80th SGA Banquet (off campus) 20. April 24th, 2016: Open House 11:00am-1:00pm, SC Main Dining Room

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Signed up: Max Kutsch, Natalie Mishkin, Abby Normandin, Whitney Shepherd 21. April 28th, 2016: Chair Positions Elections for 81st Senate 22. May 4th, 2016: Food Committee Meeting 6:30-7:30pm SC Plaza Middle Signed up: Gaby Senderowicz, Erin Casey, David Durand 23. May 5th, 2016: Gala

• •

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Please see “Student Government Association Student Appreciation Week Poll Results” passed around Please see “Student Government Association (SGA) @ The Corner Survey Results” passed around

Appropriations Minutes S16 Weekly Meeting 7 3/15/2016 6:15 PM

Meeting Commenced Attendance Attended

Senator Jimmy Markakis Senator Abby Normandin Senator Max Kutsch Senator David Durand Comptroller Senderowicz Chair Casey

Adopt a Dream Requested:

$1,392.97

Bidding for Hope Auction Food, Work Order for Jail and Bail Allocated: $1,392.97 Work Order for Jail and Bail Bidding for Hope Auction Food

$762.97 $630.00

$762.97 $630.00

$2,000.00

$2,000.00

Hofstra Ballroom Dance Requested:

$2,000.00

Performers Allocated: Performers

$2,000.00

Masquerade Musical Theatre Co. Requested:

$3,684.47

"Company" Legal Rights, "Company" Music Director, Set Supplies, Stage Management Supplies Allocated: $3,197.77 Stage Management Supplies "Company" Music Director "Company" Legal Rights

The Hofstra Critics Requested:

$1,055.10

Banner, Movie Trip, Recruitment, Website domain

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$107.77 $2,000.00 $1,090.00

$107.77 $2,000.00 $1,090.00

Allocated: Banner Recruitment Movie Trip Website domain

$584.45 $34.10 $195.00 $610.00 $216.00

$34.10 $150.00 $184.35 $216.00

Women's Rugby Requested:

$2,166.19

Equipment, Hotels for Tristate 7s Tournament, Siena Tournament Travel, Tristate 7s Tournament Travel Allocated: $1,896.18 Equipment Tristate 7s Tournament Travel Hotels for Tristate 7s Tournament Siena Tournament Travel

Meeting Adjourned

8:35 PM

Total Requested

$10,298.73

Total Allocated

$9,071.37

Percent Allocated

88.08%

Respectfully Submitted, Appropriations Chair Erin Casey

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$131.95 $422.93 $870.00 $741.31

$131.95 $422.92 $600.00 $741.31

Club Relations Minutes Monday March 14th, 2016 Meeting Commenced: 8:03 pm Attendance: Chairperson Cinquemani, Senator Tadbiri, Senator Martin, Senator Bekios, Senator Valerio 1. Club Storage Space Application a. Students Advocate of Safe Sex i. Yes b. Guitar Club i. No. ii. Equipment will not be able to fit in lockers. iii. Ask about storing in Hofstra Concerts office c. Culinary Club i. Yes. d. Hofstra Ballroom Dance i. Yes e. Hofstra Club Softball i. No. ii. Should be able to store in Club Sports office iii. Equipment will not fit in lockers 2. E-board Training a. Everyone bring ideas for next meeting to begin planning out content. b. Thought about doing it in CV Starr so everyone can use the computers to update GetInvolvedHU page for contact information and events. c. Team Building exercises.

3. Club Calendar a. Thinking about linking the calendar to the “This Week at Hofstra� email that goes out every week with all the club/organization events.

Meeting adjourned: 8:33 pm

Respectfully submitted, Chairperson Solis

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Rules Meeting Minutes March 14, 2016 Attendance: Chairperson Mishkin, Abby Normandin, Silvia Monroy (visiting) Meeting Commenced: 6:30 pm

1. S.A.2016.80.003 Club Sport Fitness Center Policy a. Passed 1-0 2. Club Golf came for SGA recognition a. Did not pass b. Recommended he set up a meeting with Comptroller and Appropriations Chair 3. Computer Science Society did not show up a. 2nd week as no-show 4. Hofstra Rock Climbing came to update club constitution a. Passed 1-0 5. The American Society of Mechanical Engineers/ The American Institute of Aeronautics and Astronautics came for SGA recognition a. Changed name The American Society of Mechanical Engineers b. Passed 1-0 6. Club Badminton came for SGA recognition a. Passed 1-0 7. S.A.2016.002 A Resolution to Support the Enforcement of the Current Smoking Ban a. Made edits and will go through cabinet b. Passed 1-0

Meeting Adjourned: 8:40 pm

Respectfully submitted, Natalie Mishkin Rules Chairwoman

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I. A. 1.

2.

B. 1.

2.

C. 1. a) 2.

D. 1.

II. A. III. A. IV. A. B. V. A. VI. A. B. C. 1.

D.

Spirit Minutes March 15th 2016 Attendance: Chairwomen Harris, Senator Stengel, Senator Wright, Senator Tacconelli, Senator Valerio (visiting) Excused: Senator Narain Meeting commenced: 6:30pm Committee Initiatives Sexual Assault Run Hold off on initiative till next semester SGA should support Take back the night on April 15th Club Flea Market Meeting with Chrissy Arnone Make initiative part of Welcome Week Supporting Lacrosse Team Plan common hour pep rally Pep rally on April 6th Support April 9th or April 30th Game at 1pm SGA should compete with other sports team Greg will talk to Chrissy Arnone about this at their meeting Senator Valerio suggested a student appreciation night theme for next year’s games Every Hofstra student appreciated in the stadium Spirit will compile Basket for adopt a dream Filled with Hofstra gifts Women’s basketball game Public Relations will promote Flyer for women game March 17th Mack Center complex 7pm Color Run Sent revised proposal to Karl Koeppel Pride rock Review over proposal Look up aspirant school’s spirit rocks Contact rock companies for prices Go visit Take pictures of areas at Hofstra that would be a good location Meeting Adjourned at 7:15pm Respectfully, Sarah Harris Spirit Chairwoman Student Government Association Student Services 33

Minutes March 15th, 2016 Attendance: Chairperson Cinquemani, Senator Esteban , Senator Valerio, Senator Normandin, Senator Gardner, Associate Senator Gieger, Senator Bekios (Visiting) Absent: Senator Tadbiri, Senator Wright Meeting Commenced: 5:12 PM I.

Portfolios a. Presenting the progress of our portfolios at Senate on March 17th, 2016.

II.

Committee Progress Updates a. Senator Normandin i. Bookstore preferences for buying books 1. Ordering process is controlled by Barnes and Noble

College, not the Hofstra Bookstore.

2. Chairperson Cinquemani suggested adding a “Hold

Option� to the Hold Process that says "current condition unavailable". This way, students have 48 hours to cancel the order if they cannot afford a new book or deposit more money if needed.

3. Steve wants to present this idea to the national Barnes

and Noble College processing committee on March 29th.

b. Senator Gardner i. Fixing laundry application 1. Typed up paragraph for Joe Barkwell concerning the

initiative.

2. Waiting for feedback. c. Senator Esteban i. Green Dining Hall Alternatives 1. Researched green alternatives at peer schools.

2. Drafted an email to schedule a meeting with her to

discuss sustainability concerns. Chairperson Cinquemani will finalize this week.

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3. Drafting an email to peer school Student Government

Associations asking for more information.

4. Will contact Keshanti Nandlall, a senior sustainability

major, to see if she would like to get involved and give suggestions. d. Senator Valerio i. Commuter Student Emergency Housing 1. Finalizing a survey to be sent out through the commuter

newsletter.

2. Researching schools with similar programs and creating

a master list with prices, contacts, etc.

ii. Commuter Lounge 1. Will start portfolio 2. Will meet with Nester and Anita to discuss options.

3. In the process of researching different furniture, etc.

4. Visited NYU to look at their commuter lounge. e. Chairperson Cinquemani i. Book orders for the Bookstore 1. Currently, there is nothing in the faculty contracts about

book orders.

2. April 1st is the deadline for professors to get their orders

in.

3. Steve and Justin have a meeting with Cliff from the

Provost's office on April 5th. We will meet to debrief after. ii. Costs for books rented during January or Summer sessions 1. Steve and Chairperson Cinquemani discussed discounts

for students who order their books for summer or winter sessions. This is because the class times are shorter, but the rental price is the same as the spring /fall.

2. Barnes and Noble is looking into a rent per day/per

period option. Steve wants us to throw this in with our proposal for a hold option.

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iii. Hempstead Turnpike Petition 1. Meeting with Alison Krowiak from the Center for Civic

Engagement on March 23rd at 11 AM to discuss the petition and how the Student Government Association can help.

iv. Battery Disposal on Campus 1. Meeting with Nora Thajudeen on March 16th, 2016 to

discuss the current battery disposal options on campus and get suggestions for improvements. f.

Changes to Honor Roll- Sabrina & Rita i. 2,301 students got on honor roll fall 2015. ii. 6,833 students in undergrad, which means 33.67% of all

undergrad students are affected by this initiative. iii. 87.96% of students on the honor roll, are on the Dean’s List. iv. Will draft an email to Dr. Gale Simmons.

III.

Ongoing Committee Wide Initiatives a. Food Committee Meetings: i. 3/10/2016- Senator Normandin & Senator Valerio 1. Mentioned sustainability goals and more vegan options.

2. Can recycle the plastic containers if washed.

3. Need to advertise vegan options more.

4. Brought up concerns for allergies.

5. Recommended adding a sign in to the kiosk, with 700

numbers to see status of order or cancel it, and reorder old purchases. a. Can recommend other options similar. b. Can track who does not pick up orders.

6. Starting Secret Shoppers. ii. 4/6/2016- Senator Valerio

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b. Spring Provost Scholar Reception i. April 21st from 12-1 PM on the 10th floor of the library. ii. Food and gift cards are ordered c. New York Times Subscription i. Discussed the possibility of all access passes and cutting back on

print copies. ii. Discussed with Chairperson Shepherd changing the advertising

flyer provided by the New York Times rep, Walter, to include the SGA logo. iii. Will meet with Chairperson Shepherd after break to discuss

social media marketing for the New York Times daily passes once the flyers get approved by the New York Times Marketing department.

d. SGA at the Corner i. Got over 500 polls! Thank you everyone! ii. 52% DO support a bike share program (26% commuters, 74%

residents)

1. Need a senator to spearhead this initiative

Meeting Adjourned: 6:03 PM Respectfully Submitted, Rita Cinquemani Student Services Chair

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