CREATIVE SERVICES PUBLICATION PROCESS CLIENT 1.
EDITING
CREATIVE SERVICES
Places complete text in WebCRD
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Assistant Creative Director assigns job to artist.
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Artist contacts client to confirm status and ask any questions that need answers. Designs publication with edited text, and shows to Creative Director for approval. PDF of publication is sent to client for first proof. Job jacket sent to Printing and Mail Services with specifications for bidding. Notes any changes needed following internal review by all stakeholders
Solicits bids for publication once quantity is know. Artist makes updates and corrections from Client’s notes. Sends updated PDF to editing.
7. 8. Editing reads designed publication to ensure previous edits were correctly made and notes any corrections needed.
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Provides approval to Artist following review by all stakeholders. If publications is being mailed, notifies Print and Mail Services. [OPTIONAL] Notifies Print and Mail Services with delivery instructions and provide mail list (if mailing.)
Selects a bid and submits print approval form to Creative Services.
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Reviews proof and approves to confirm printed piece’s quality.
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[OPTIONAL] Proofs ink jet of letter (if requested.)
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Once all bids are received, forwards them to Client for acceptance.
Artist makes all required corrections. Sends proof PDF to Client for print approval.
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Assistants create job jacket with submitted text. Moves job jacket to Editing. If hard copy, minor changes or pickup job is submitted, then job jacket goes directly to Creative Services.
Edits text to ensure facts are correct and to meet Hofstra/AP style for spelling and grammar. If there are questions about the text, contacts client to settle them. Once editing is completed, text is placed into WEBCRD. Job jacket is brought to Creative Services.
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PRINTING & MAIL SERVICES
Artist gives job to Creative Director for sign-off/approval. Artist sends print-out or PDF to VP of University Relations for approval to print, ensuring piece meets University standards. Upon receipt of approval, sends job to printer. Reviews proof and approves to confirm printed piece’s quality.
[OPTIONAL] Proofs ink jet of letter (if requested.) [OPTIONAL] Verifies drop at Post Office. Handles over deliveries Job ticket is closed.