SGA Agenda - April 4, 2019 by Hofstra University

Agenda of the 83rd Senate

Hofstra University Student Government Association April 4, 2019 Student Center Greenhouse Call to Order at 6:33pm I. II. III.

IV. V. VI.

VII.

VIII. IX. X. XI.

Quorum Call Special Business A. Alumni Panel New Business A. S.A.2019.83.019 B. S.A.2019.83.020 C. S.A.2019.83.021 D. S.A.2019.83.022 E. S.A.2019.83.023 F. S.A.2019.83.024 Approval of the Senate Minutes from March 28, 2019 Approval of the Cabinet Minutes from April 3, 2019 Executive Board Reports A. President — A. Normandin B. Vice President — D. Denton C. Comptroller— M. Kutsch D. Secretary — M. Nijjer Committee Chair Reports A. Appropriations — T.Grief B. Club Relations — B.Crofts C. Public Relations — A. Labrie D. Rules — C. Ramirez E. Spirit — C. Tomasso F. Student Services — I. Schmidt Special Reports A. Elections Commission Report For Good of the Order Announcements Snap Cup

Adjournment

Hofstra University Student Government Association

Two Thousand and Nineteen S.A.2019.83.019

Appropriations Committee Policy Update

This was taken from pages 4 through 8 of the Student Government Association Policy Series. II. APPROPRIATIONS COMMITTEE A. ADDENDUM TO THE APPROPRIATIONS COMMITTEE UNDER THE JURISDICTION OF THE COMPTROLLER: 1. Financial Records: All Student Government Association funded organizations are required to maintain financial records. 2. Check Requisitions and Purchase Orders: a. All Check Requisitions and Purchase orders (P.O.’s) will be honored only if there is sufficient money in the club or organization’s budget to accommodate that purchase. No club will be allowed to have a negative (red) balance. b. Check Requisitions and Purchase Orders are available online or from the Office of Student Leadership and Engagement. c. All forms must be completed correctly or they will not be honored. d. All forms must be submitted at least two (2) weeks in advance of the event. Forms submitted less than two (2) weeks in advance may result in denial or mismanagement of budget. No “walking through” or “push purchases” will be permitted. 3. Funding Forms: The Student Government Association shall require that all organizations who are requesting a budget must submit their proposal on the official Appropriations forms. They shall contain the following information: a. Organization’s name, date of event, total amount requested, quantity, unit price, and description of either event, service, or product. b. Every event, service, or product shall have supporting documentation of the most recent market value (i.e. email correspondence with a professional, website screenshot with the web address, invoice, receipt, etc.). If proper documentation is not provided, funds shall not be allocated towards the request. i. All supporting documentation shall be the most recent available and shall not be older than two (2) years of the request date. ii. Three (3) bids shall be provided from three (3) different vendors before any funds may be allocated towards item requests over $300. 1. Exceptions include guest speakers, coaches, Hofstra-provided services, Hofstra approved vendors, and items exclusively provided by a single vendor. iii. Allocations shall be made based on the lowest quote provided. 4. Overspending: The Student Government Association will deduct the amount of over expenditures by each individual Student Government Association funded organization from the following year’s budget of that organization (if overspent in, 2011-2012, deduct from 2012-2013). 2

5. Inactive Clubs: The budgets of all inactive clubs and organizations shall be returned to the Student Government Association contingency. a. The income of inactive clubs shall be absorbed into the Student Government Association contingency if the club does not become reactivated within two (2) months of becoming inactive. 6. Frozen Budgets: A budget is frozen if all funds allocated to the club or organization are held and no financial business is allowed. 7. Cash Advances or Reimbursements: All clubs and organizations requiring a cash advance may obtain a cash advance pending approval by an OSLE Advisor prior to the club event. Clubs and organizations must use vendors who will accept P.O.’s and check requisitions. a. A club, organization or individual student seeking reimbursement for an expenditure shall submit a receipt(s) to their corresponding Associate Director in the Office of Student Leadership and Engagement. b. Reimbursements must only be seen within the same semester of the expenditure. B. APPROPRIATIONS COMMITTEE: 1. General Policies: a. The Appropriations Committee does shall not fund any club with a discriminatory nor exclusive attitude with regard to membership, as defined in the Student Government Association Constitution. b. Student Government Association funds must only be used for undergraduate students. c. All clubs and organizations seeking funds shall use the appropriate documents provided by the Student Government Association. and discernible by the committee members i. All documents shall be provided in the United States vernacular the English language and, in the United States Dollar, and clear to the reasonable person. d. All financial business does not become official until it passes the Senate. e. The president and treasurer of any club or organization may not serve on the Appropriations Committee as a voting member. Any other full-time undergraduate senator or associate may be a member of the Appropriations Committee. f. Any member of the Appropriations Committee must abstain from voting and debating if he or she is they are a member of a club or organization seeking budget funds. g. The Student Government Association, the Comptroller, and Hofstra University cannot guarantee payment of any financial transactions where all documents are not filled out completely and correctly at least two (2) weeks in advance. h. Bi-Annual Budget i. At the end of each semester, any club or organization seeking Student Government Association funds may submit a budget to the Appropriations Committee for the following semester. ii. This shall henceforth be known as “Bbudget Wweekend,” to be held in November and April respectively unless otherwise specified by the Appropriations Committee. 3

The Senate shall review, amend, and approve the Bbi-Aannual budget, submitted by the Appropriations Committee. iv. Though the meeting in which the bi-annual budget is discussed and approved must remain open to the student body, the Senate may choose to remove a member of the gallery from the meeting should they repeatedly speak out of turn. For a person to be removed from the gallery, a vote of two-thirds (2/3) in favor of this action must be given by the present members of the Senate. v. No club category shall be allocated greater than twenty-eight percent (28%) of the bi-annual budget. vi. Should the matter of privacy be truly urgent and requisite the Senate may go into executive session or a closed session by a vote of two-thirds (2/3) of the members of Senate who are present. 1. Money may be transferred from one (1) club or organization’s budget to another Student Government Association-recognized club or organization’s account with the approval of the Student Government Association Comptroller. The process of the transaction must be communicated via email. i. Income is defined as any money that enters a club or organization’s budget other than Student Government Association allocations. j. Organizations cannot use Student Government Association allocated funds for sales tax or additional fees including shipping and handling fees. k. Unconventional Budgets i. If a club or organization requires a budget for an event that exceeds $50,000 and correlates directly to the purpose of that organization, they may request to submit an annual budget to ensure timely bid placement, legal satisfactions, and university policies are followed. Said organization may bring the request to the President, Vice President, Comptroller, and Appropriations Chair of the Student Government Association before the annual budget is seen by the Appropriations Committee for Budget Weekend. The President, Vice President, Comptroller, and Appropriations Chair aforementioned parties must vote unanimously to honor said request. with permission and guidance from the Office of Student Leadership and Engagement. ii. If allocated, the funds for the event would not roll back at the conclusion of the semester preceding the event. 1. The club or organization may only request more funds for the event at no more than two (2) nonconsecutive weekly meetings in the semester. 2. Additional funds may be requested during the Bbudget Wweekend preceding the event, but not at weekly meetings during the semester the event is scheduled to be held. iii. For any additional requests not pertaining to the one (1) event, the club or organization may submit a separate budget during the fall and iii.

spring budget weekends or at any weekly meetings they wish to attend. 1. Any money allocated to requests other than the specified event will follow the bi-annual schedule, and all unused funds will rollback into the Student Government Association budget. 2. Meetings: a. The Appropriations Committee shall meet every week during the fall and spring semesters to allocate funds. b. Any club or organization may appear at no more than two weekly meetings per semester. c. The Appropriations Chair shall email clubs and organizations prior to the commencement of their meetings notifying the day and time of said meetings. i. In order to attend a meeting, the club or organization shall submit a form on the GetInvolvedHU sign up signup. ii. A club or organization must also submit a digital copy of their budget request to the Appropriations Chairperson. iii. The roster for any meeting is based on the order in which the clubs or organizations submitted their forms and will cap at the number set by the Appropriations Chairperson. d. An agenda of the clubs shall be posted for each meeting. All requests must be made in writing. e. The Appropriations Chair reserves the right to limit a club’s appearance at weekly Appropriations meetings for failure to appear. f. If a club reserves a spot on the Appropriations roster and fails to appear without proper notice, the absent meeting shall be considered as one of the two meetings for the semester, and the club will not be able to reserve a spot on the roster for the following week. g. The Appropriations Committee Chairperson reserves the right to limit the number of clubs on its agenda for any meeting. h. Appropriations Committee Procedures: i. When requesting a new budget, additional allocation requests shall be presented at the Appropriations Committee meeting by an executive board member of the club. The request must be in writing with at least eight (8) copies for members of the Committee. 1. At the discretion of the Comptroller, a reallocation request may be brought to the Appropriations Committee for approval. ii. All funds allocated by the Appropriations Committee must be spent within the academic semester, unless otherwise specified. Any unused budget will be reabsorbed by the Student Government Association on the last day of the academic semester. 3. Internal Review and Control Board a. Membership: i. No more than two (2) members of the Rules Committee shall serve on the IRCB.

The IRCB shall consist of exactly ten (10) members, including the Comptroller. iii. No more than five (5) members shall be members of the Student Government Association, including members of the Rules Committee. iv. Non-Student Government Association members of the IRCB must take the oath of office as stated in 201.4 and are subject to impeachment as if they were Senators. v. Members of IRCB must adhere to the Student Government Association attendance policy as if it was a standing committee vi. Internal Review and Control Board: Any club or organization that has violated the “Negative Lines or Misuse of a Budget” policy for a third time shall appear before the IRCB at an official budget hearing to have the club or organization’s budget unfrozen if permitted by the IRCB. Below are the guidelines and procedures that the IRCB and the clubs or organizations shall follow: 1. The IRCB shall notify the President or Treasurer of the organization in writing that they must schedule a hearing within ten (10) days of notification. The club or organization that shall appear before the IRCB for a hearing shall have forty-eight (48) hours to prepare before the hearing is to commence. 2. The club or organization shall provide the IRCB with specific reasons as to why the violation of the “Negative lines or Misuse of Budget” policy occurred and offer a plan of action for ensuring that there are no future violations. 3. The IRCB shall be permitted to question the club representatives regarding the policy violation. 4. When all evidence has been presented and all questions are asked, the IRCB shall notify the club or organization within two (2) days of their decision. 5. The IRCB can render any of the following decisions: 6. Unfreeze the organization’s budget. 7. Keep the organization’s budget froze=n for a specified time when another hearing can be held. 8. Stipulate organizational changes as a condition of th e organization’s budget becoming unfrozen. 9. Stipulate an additional administrative procedure to the organization (ex. weekly contact with Comptroller, mandatory fundraising efforts, etc.) 10. Revoke the organization’s budget for a specified period of time. 11. Terminate and absorb the club or organizations entire budget back into the contingency. 4. Allocation Policies a. A maximum of five percent (5%) of the funds that are to be allocated to Student Government Association recognized clubs and organizations each ii.

year may be allocated to undergraduate non-Student Government Association organizations if the organization meets the following criteria: i. The non-Student Government Association organization must follow all Appropriations policies in order to receive funding. ii. Funding will only be allocated for campus-wide events, not for items or programs that are specific to the organization exclusively (i.e.: t-shirts, banners, conferences, fundraisers, travel, etc. will not be funded). iii. Fundraisers, charitable events, or items for such events shall not be funded. iv. Proposals may be submitted for review over the bi-annual Bbudget Wweekends and weekly meetings. Each non-Student Government Association recognized club or organization may receive funding for any events deemed to be campus-wide per the policies and decisions of the Appropriations Committee. Student Government Association will not fund any club or organization that is not registered on GetInvolvedHU. If an organization is deemed inactive for failure to re-register on GetInvolvedHU or for other reasons, they would no longer have Student Government Association recognition and would have to reapply through the registration committee. i. The Appropriations Committee shall not fund any club that is deemed inactive by the standards set forth in this Policy Series; and/or by the definition of the club category set forth by the Office of Student Leadership and Engagement (OSLE). When scheduling entertainment for a function, the following shall be completed and signed by the Student Government Association advisor within the periods listed below to fulfill contracts: i. Single Engagement: ten (10) Business Days ii. Musician or Accompanist Contract: ten (10) Business Days iii. Guest Lecturer Contract: ten (10) Business Days iv. Artist Contract (with accompanied HU rider and certificate of Liability Insurance): twenty-eight (28) Business Days v. University Food Services: ten (10) Business Days. If funding for these items is requested after the specified time period, funding will not be granted. Student Government Association equipment, whether purchased by the Student Government Association itself or with Student Government Association budget by recognized clubs or organizations, may not be used by anyone outside the jurisdiction of the Student Government Association. i. Exceptions must be in writing and may only be granted by the Appropriations Committee Chairperson, the Student Government Association Comptroller, or the Student Government Association President. ii. Exceptions will only be granted after consultation with the club or organization whose budget was used to purchase the item. The Student Government Association does not fund clubs or organizations to provide scholarships.

f. The Appropriations Committee may not allocate funds for inventory exceeding the price of $100 per item unless the club has an appropriate location on campus to store it. and pending written confirmation by the program advisor. i. Items over the price of $100 purchased by a club or organization with Student Government Association budget must be kept in a designated place on campus that shall be reported to the Appropriations Committee annually. Any exceptions must have prior approval of the Appropriations Committee Chairperson and the Comptroller. g. If a club or organization loses or destroys an item funded by the Student Government Association, the item shall not be replaced for at least one (1) academic year. h. All money raised from fundraisers shall be deposited the day of the fundraiser to the Office of Student Leadership and Engagement. Failure to do so shall constitute mismanagement of funds. Any funds allocated for this purpose may be considered restricted income, as determined by the Appropriations Committee.

Respectfully Submitted, Timothy Grief Appropriations Chairperson

Max Kutsch Comptroller

Angelina Ottavio Senator

Leona Tomy Senator

Manni Doan Senator

Nick Cote Senator

Donovan Harvey Senator

Ryan Young Associate 8

Hofstra University Student Government Association Two Thousand and Nineteen S.A.2019.83.021 Constitutional Amendment: Senatorial Action via Rules Taken from pages 4 and 11 of the Student Government Association Constitution. ARTICLE III. Section Two. The Executive Cabinet shall assemble no less than once every week while classes are in full session. The Executive Cabinet shall set the agenda for Senate meetings. The Executive Cabinet shall coordinate the work of all legislative committees, refer to them such matters as may be introduced to the Cabinet, and shall have the power to make interim decisions on matters of expediency. The Executive Cabinet shall submit any Senatorial Action in written form to the Senate, allowing at least one week prior to coming to a vote. All decisions made are subject to the approval of the Senate.

206. RULES COMMITTEE 206.3 TECHNICAL CORRECTIONS TO SENATORIAL ACTION: All senatorial action introduced shall be first referred to the Rules Committee, who shall make only necessary technical revisions to the document before passing it and thereby adding it to the Senate agenda. Upon approval from the Rules Committee, the senatorial action shall be taken to the Executive Board and Cabinet to be considered for the Senate agenda to be previewed.

Respectfully submitted, Joey Alameda Senator

Kaylor Dimes Senator

Zain Farooqui Senator

Kathryn Harley Senator

Hofstra University Student Government Association Two Thousand and Nineteen S.A.2019.83.022 Constitutional Convention: Updates of the Judicial Panel Constitution

To be added at the end of the Student Government Association Constitution.

The Constitution of the Student Government Association Judicial Panel ARTICLE I. Section One. The Judicial Panel shall be the highest Student Government Association judicial body at Hofstra University. Section Two. The Judicial Panel shall have jurisdiction to consider all controversies arising under this Constitution and any rules or regulations which may be established pursuant to this Constitution. Section Three. The Judicial Panel may hold hearings regarding any policy violations committed by Student Government Association recognized clubs brought forth by a Committee Chair. Section Four. The Judicial Panel shall have the power to review and rule on any Senatorial Action, Minutes, and Agenda passed through Senate to ensure the actions’ compliance with the Student Government Association Constitution and Policy Series. These actions Senatorial Action may be brought before the Judicial Panel following any of these measures: a. The Chief Justice may select Senatorial Action, recently passed minutes, or agenda, to review at the next meeting of the Judicial Panel. b. Any senator or constituent of the Student Government Association with the exceptions of the Legal Aide, the Secretary, and the President and Vice President of the Student Government Association, may bring forth any Senatorial Action, Minutes, and/or Agenda for review at a Judicial Panel meeting. ARTICLE II. Section One. This body shall consist of six (6) full time undergraduate students. Five (5) of these shall be known as “Justices” with voting power. The sixth shall be a Legal Aide, appointed by the justices. The Judicial Panel shall not exceed membership equivalent to one justice for 10

every one thousand (1000) full-time undergraduate students provided by the University’s enrollment. The terms of these members shall expire upon the next full Student Government Association election. Section Two. The Chief Justice shall, at the assembly of the Judicial Panel meeting following the annual election, announce the appointment of the Legal Aide, subject to confirmation by the remaining justices. The Legal Aide shall not be a voting member of the Student Government Association. Section Two Three. The Chief Justice shall be the presiding officer over the Judicial Panel. He or she They shall be elected by his or her their fellow justices. He or she They shall swear all elected and appointed Student Government Association officials into office. In the event that the Chief Justice is unavailable, the duty of swearing in newly elected officials shall fall to the Vice President. If the Vice President is unavailable, the duty shall fall to the Secretary. a. In the case the Chief Justice is unable to fulfill their duties, the Legal Aide shall hold the office temporarily until an internal election is held to elect a new Chief Justice. i. The interim Chief Justice shall not have voting power. Section Three Four. Justices and the Legal Aide shall take the following oath of office, to be administered by the Vice President: “I, (name), hereby solemnly swear to faithfully execute the duties of the office of (Justice, Legal Aide) for the Student Government Association of Hofstra University; to obey and enforce the Student Government Association Constitution and Bylaws and such policies, rules, and procedures made pursuant thereof and to fairly and faithfully discharge the duties of the office.” Section Four Five. The justices of the Hofstra Student Government Association, in respect of the separation of powers, shall never bring senatorial action before the Senate. Section Five Six. In the case of a vacancy of the position of Justice, the Student Government Association President shall nominate and, with the approval of a majority of the Senate, appoint justices. The Student Government Association President shall have power to fill all vacancies that may occur during their term by granting commissions, which shall expire at the end of their next session. Section Six Seven. All justices and the Legal Aide shall be required to do one (1) office hour, as mandated by the Chief Justice in accordance with the Student Government Association attendance policy. ARTICLE III. Section One. The Judicial Panel shall hear any case referring to impeachment, reinstatement, or removal of any Student Government Association official. The Judicial Panel shall have the power to investigate members for alleged violations and may carry out impeachment and removal from office proceedings. a. Senators may recommend members of the Student Government Association for impeachment via an email to the Chief Justice. 11

b. The party or parties in question shall be notified of the allegation prior to the investigation via an email from the Chief Justice. c. The Judicial Panel shall then conduct an investigation to gather evidence of the alleged offenses. d. The party or parties in question shall have an opportunity to deliver a rebuttal in a hearing. e. Using the gathered evidence and statements provided, the Justices shall then vote on whether the party or parties in question shall be impeached. f. The Judicial Panel shall then submit any opinions to Senate to relay their findings. g. The party or parties in question shall be removed from office following presentation of the opinions of the Judicial Panel. Section Two. The Panel shall make all rulings public. Section Three. The Chief Justice shall issue an opinion. If there is a dissenting opinion, it shall be issued. The opinion with the majority votes shall be known as the Majority Opinion. The opinion which failed to receive the majority votes shall be known as the Dissenting Opinion. Section Two. Upon review of passed Senatorial Action, the Judicial Panel shall vote to overturn that which is deemed unconstitutional. a. The Judicial Panel shall send a justice to present their findings to Senate. Section Three. Upon review of passed Senate Minutes, the Judicial Panel shall identify any breaches of parliamentary procedure as defined in the Student Government Association Constitution and Policy Series. a. The Judicial Panel shall send a justice to present their findings to Senate. Any votes held following such breaches shall be reinstituted. ARTICLE IV. Section One. The Judicial Panel shall conduct hearings pertaining to any grievances regarding clubs that are brought forth by the Club Relations Chair. a. The Judicial Panel shall review all evidence collected by the Club Relations Committee. b. The club(s) in question (hereafter referred to as respondents) shall be notified of the allegation(s) prior to the hearing via an email from the Chief Justice. c. Representative(s) from the respondent(s) in question shall have an opportunity to deliver a rebuttal in a hearing. An Office of Student Leadership and Engagement (OSLE) advisor who is not involved or does not have a conflict of interest shall be present to hear appeals. d. Using the gathered evidence and statements provided, the Justices shall then deliberate and vote on whether the respondent(s) in question are found guilty. e. The Judicial Panel shall recommend consequences that include but are not limited to: 12

i. Reelections ii. Freezing of the respondent(s)’ budget iii. Deallocation of the respondent(s)’ club office space iv. Derecognition f. The Judicial Panel shall then submit any opinions to Senate to relay their findings. ARTICLE IV. Section One. The Judicial Panel shall be subject to all generally accepted rules of Common Law unless otherwise stated. Section Two. When a case arises in the Judicial Panel where either party thinks that one (1) or more justices has a conflict of interest, they may request that that justice recuse him or herself themself. Section Three. Any full-time undergraduate student in good standing with the university is eligible to run for a position in the Student Government Association. Section Four. Any person who wishes to be a candidate for the office of Chief Justice who shall meet the following criteria: a. The candidate shall first be an elected justice, as provided under these bylaws. b. Election of the Chief Justice shall occur at the Judicial Panel meeting turnover. Election of Chief Justice shall be determined by the vote of the Justices and as outlined in the Constitution. i. If a Justice is unable to attend this meeting and would like to run for a position, they shall submit a note to the President at least twenty-four (24) hours prior to the meeting stating that if they are nominated for a specific position, they choose to accept or decline the nomination. Additionally, they may submit a statement to be read by the President during the time allotted for the candidates for the said position. c. Any Justice who wishes to fulfill the office of Chief Justice shall maintain a 2.50 GPA. The GPA status of any Justice shall be verified by the Office of Student Leadership and Engagement (OSLE). Section Five. Any person who wishes to be a candidate for the office of Justice shall meet the following criteria: A. The candidate shall register as a full-time undergraduate student at Hofstra University. B. Attend a Student Government Association seminar to be run by the Elections Commission prior to the spring and fall election. C. The candidate shall submit a petition to the Elections Commission with at least one hundred (100) signatures and student identification numbers of members of the Student Government Association Constituency. D. Candidates shall maintain a 2.50 GPA in order to be elected to the office of Justice.

E. Candidates that run for a Student Government Association office in the spring election and are not elected shall not run again for the same office in the following fall election. ARTICLE VI. Section One. The Judicial Panel shall have full power as outlined in this Constitution and shall report every ruling to the Senate. Section Two. The Panel shall make all rulings public. Section Three. The Chief Justice shall issue an opinion, the Majority Opinion, regarding any rulings made by the Judicial Panel. Any other opinions shall be referred to as Dissenting Opinions. Section TwoFour. Any Judicial Panel ruling deemed unacceptable by three-fourths (3/4) of the Senate may be overturned and re-ruled on by Senate. ARTICLE VII. Section One. This Judicial Constitution shall take effect upon the commencement of the Senate meeting following its approval and shall henceforth supersede and render void all previous constitutions and amendments. Section Two. Amendments to this Constitution become effective if approved by three-fourths (3/4) of the members of the Senate, or by a two-thirds (2/3) vote in a referendum accounting for the Hofstra undergraduate population, in accordance with legislation as the Student Government Association shall provide. Constituent rights include the rights to enact or rescind any legislation, by referendum, as well as to recall any elected official. Section Three: All Amendments to this Constitution shall be added in addendum form to the end of this document.

Taken from page 4 of the Student Government Association Constitution. ARTICLE V. Section Two. Amendments to this Constitution become effective if approved by three-fourths (3/4) of the members of the Senate, or by a two-thirds (2/3) vote in a referendum accounting for the Hofstra undergraduate population, in accordance with legislation as the Student Government Association shall provide. Constituent rights include the rights to enact or rescind any legislation, by referendum, as well as to recall any elected official. Taken from pages 15 and 16 of the Student Government Association Policy Series. III. CLUB RELATIONS COMMITTEE e. Consequences: i. All clubs and organizations are responsible for any damages that occur to the 1 office space and office furniture. ii. Organizations are expected to pay for any replacement furniture or painting needed due to defacement, in addition to fines. iii. Violations of any of the above policies will be investigated by a special committee formed upon the order of the Club Relations Chair. This ad hoc committee shall hold a hearing to determine the appropriate consequence. shall be investigated by the Club Relations Committee. The Club Relations Chair shall submit any evidence gathered to the Judicial Panel to be presented in a hearing. iv. Anything in violation of the Guide to Pride shallwill receive disciplinary action from the Office of Community Standards, as well as a fine from the Student Government Association and/or loss of office space. Degree of Offense

Minor Offense (ex: Office Hour Violation/Club Dispute)

Intermediate Offense (ex: Destruction of Property)

Major Offense (ex: Alcohol and other Prohibited Items)

1st Offense

Warning Letter

Fine and Meeting with Club Relations Chair

Investigative Hearing and Senate Approval

2nd Offense

Meeting with Club Relations Committee

Fine and Investigative Hearing

3rd Offense

Discretion of Senate

This includes minor damages as well as major damages/defacement. 15

B. CLUB RELATIONS DEACTIVATION POLICY: 1. The Club Relations Committee shall perform a yearly audit of Student Government Association recognized clubs and organizations during the Fall Semester. After performing this audit, the Club Relations Committee shall present their findings to the Rules Committee Judicial Panel, which reserves the right to de-recognize any club or organization found in violation of Student Government Association policy. a. Upon notification of an infraction, each club and organization shall be entitled to a 60-day grace period to resolve their Student Government Association policy violation. 2. Deactivation may also occur if a club or organization does not fulfill the requirements set forth by the Office of Student Leadership and Engagement (OSLE). 3. Deactivation occurs if a club or organization’s attendance falls below Office of Student Leadership and Engagement requirements. 4. Deactivation results in the organization’s budget being frozen for the length of the deactivation and the privilege of occupying an office space being revoked for any period of time deemed appropriate by the chair. 5. Reactivation of an OSLE deactivated organization shall be adjudicated by the University Registration Committee and go through the process to be recognized by the Student Government Association as if they were a new organization. Taken from page 12 of the Student Government Association Constitution.

206. RULES COMMITTEE

206.7 ETHICS AND CONDUCT CHAIR: The Rules Committee Chair shall appoint an Ethics and Conduct Chair, who shall refer to the Rules Committee matters concerning the integrity and ethics of Student Government Association members. The Ethics and Conduct Chair shall maintain a record of absences of all members. The Rules Committee shall have the power to investigate members for alleged violations and may recommend impeachment and removal from office. A. The Ethics and Conduct Chair shall use technology at Senate solely for the purpose of keeping quorum at the discretion of the Rules Chair.

Taken from page 18 of the Student Government Association Constitution.

303. IMPEACHMENT AND REMOVAL 303.1 IMPEACHMENT AND REMOVAL OF STUDENT GOVERNMENT ASSOCIATION MEMBERS: Impeachment proceedings may be brought against any senator, executive board member, or appointed official of the Student Government Association for failure to fulfill their oath of office as administered. A. The impeachment shall begin with the presentation of a resolution signed by at least one-third (1/3) the members of the Senate, specifying charges against the member.

B. The impeached party may seek to appeal Senate’s decision if feel the process was unconstitutional. This appeal shall be given to the Judicial Panel shall deem whether the impeachment process was constitutional or not, and this decision shall be final. A. Refer to Article III, Section One of the Judicial Panel Constitution for more details regarding impeachment proceedings. 303.2 REMOVAL OF IMPEACHED MEMBERS: Removal of impeached members shall be constituted by a two-thirds (2/3) vote of the Senate. Removal shall be effective upon the vote of the Senate. 303.3 REMOVAL OF ASSOCIATES: The Vice President may remove any Associate at the request of their Committee Chair. Taken from page 19 of the Student Government Association Policy Series. V. RULES COMMITTEE I. INVESTIGATIONS: The Rules Committee may investigate constitutional violations of clubs or organizations. An ad hoc committee may be formed when deemed necessary by the Rules Committee Chair. Taken from page 23 of the Student Government Association Policy Series. X. ELECTION RULES D. ELECTION LOGISTICS: 1. Candidates running for the position of Senator-At-Large and Justice shall be listed on the ballot in a random order generated by the system. a. In order to be placed on the ballot in the spring, candidates are required to attend the Student Government Association Information Meeting at which he or she they shall submit his or her their name to the Elections Commission. b. In order to be placed on the ballot in the Fall, candidates are required to attend the Student Government Association Seminar at which he or she they shall submit his or her their name to the Rules Committee. c. Each ticket may send one (1) representative who is not a candidate in the Student Government Association election or a member of the Student Government Association to witness the closing of the voting polls. 2. To obtain the position of Senator-At-Large the candidate must shall secure one hundred (100) votes. In the case where more senators have been elected than Senate seats available, the candidates receiving the highest votes shall be elected. 3. To obtain the position of Justice the candidate must shall secure fifty (50) one hundred (100) votes. In the case where more justices have been elected than seats available, the candidates receiving the highest votes shall be elected.

Respectfully Submitted, Kaylor Dimes

Zain Farooqui

Donovan Harvey

Catherine MacCarthy

Senator

SenatorÂ

Jack McDonough

Rosaria Rielly

Kelly Rose

Emanuelle Souffrant

Senator

Carissa Ramirez Rules Chairwoman

Hofstra University Student Government Association Two Thousand and Nineteen S.A.2019.83.023 Requirements for Document Approval Taken from page 3 of the Student Government Association Constitution. ARTICLE II. Section Five. The Senate shall have the power to approve minutes, monetary appropriations, resolutions, amendments, and other such documents requiring its consideration. The President shall, in written form, either confirm or veto Senatorial Action before the adjournment of that Senate meeting, notwithstanding amendments to the Constitution. If the Senate overturns said objections of the President by a two-thirds (2/3) vote, the matter in question shall stand approved, the objections of the President notwithstanding. A. The passage of any minutes, monetary appropriations, senatorial actions, resolutions and other such documents shall require the affirmative vote of at least a majority of members present and voting unless otherwise specified herein.

Respectfully Submitted, Donovan Harvey Senator

Zain Farooqui Senator

Max Kutsch Comptroller 19

Hofstra University Student Government Association Two Thousand and Nineteen S.A.2019.83.024 Attendance Policy Can be found under Article 1, Page 2 of the Student Government Association Policy Series. I. GENERAL POLICIES A. ATTENDANCE POLICY 1. Senators are responsible for attending all committee and Senate meetings. Cabinet members are responsible for attending their committee meeting, Cabinet, and Senate. Executive Board members are responsible for attending a weekly Executive Board meeting, Cabinet, and Senate. Members of the Student Government Judicial Panel are responsible for attending a meeting once a month. 2. All members of the Student Government Association who cannot fully attend one (1) of their required meetings shall inform the Ethics and Conduct Chair. 3. Senators are expected to dress in appropriate attire when attending Senate meetings or otherwise representing the Student Government Association. B. OFFICE HOUR REQUIREMENTS: 1. All senators, associates, and Judicial Panel members are responsible for serving at least one (1) office hour per week. Cabinet members shall serve two (2) office hours, as defined in this section. An office hour is defined as sixty (60) consecutive minutes where a senator is available in the Student Government Association office. 2. Senators may do office hours Monday through Thursday between the hours of 9:00 AM and 9:00 PM and on Fridays between the hours of 9:00 AM and 5:00 PM. 3. At the discretion of Cabinet, another Student Government Association-sanctioned action may substitute an office hour. 4. Office hours are posted and recorded by the Ethics and Conduct Chair. C. EXCUSED ABSENCE POLICY: 1. Members who contact their committee chair at least twenty-four (24) hours prior to the meeting they will miss shall be considered excused for their absence. Members shall contact the Ethics and Conduct chair as well as their committee chair at least twenty-four (24) hours prior to the meeting they will miss. 2. Senators who contact the Ethics and Conduct Chair at least twenty-four (24) hours prior to the Senate meeting they will miss may be considered excused. 3. Senators who contact the Ethics and Conduct Chair less than twenty-four (24) hours prior to the Senate meeting they will miss shall be deemed excused with proper documentation. 4. In the event a reason is deemed inexcusable by the Ethics and Conduct Chair, one (1) absence shall be issued. One (1) unexcused absence shall be issued if the reason falls outside of the parameters of the excused absence guidelines. 5. All absences accumulated by a senator may be appealed to the Rules Committee Chair. 6. Members will shall be allotted a maximum of three (3) five (5) excused absences per semester. 20

D. REMOVAL OF ABSENCES: The Ethics and Conduct Chair may remove one (1) absence from the record of a member of the Senate at his or her discretion if said member attends an event that the Student Government Association is co-sponsoring or tables for an event. 1. Members of the Senate must inform the Ethics and Conduct Chairperson that they are attending said event twenty-four (24) hours prior to the date of the event for this policy to apply. 2. Members of the Senate may only use this policy twice a semester. E. ABSENCE POLICY: Members who acquire an absence shall receive penalties weighted according to the meeting missed (absences expire at the end of each semester): 1. Senate: one (1) absence 2. Cabinet: one (1) absence 3. Committee meeting: one (1) absence 4. Office hour: one-half (1/2) absence 5. Fall and Spring retreats: one (1) absence 6. Attendance required by Cabinet: one-half (1/2) absence 7. Failure of the Vice President to submit the Agenda to Senate: one (1) absence to the Vice President 8. Failure of a Committee Chair to submit a mid-year or monthly report: one (1) absence to said Chair 9. Arriving after or departing before the halfway point of the Senate Meeting, without previously notifying the Ethics and Conduct Chair before the commencement of the meeting: one (1) absence. Arriving to Senate late or departing early having not notified the Ethics and Conduct Chair: one-half (1/2) absence 10. Accumulation of three (3) unexcused absences may result in removal of post office at the discretion of the President and Vice President Cabinet. 11. Excused Absence Guidelines: a. Family Emergency b. Medical Emergency c. Professional obligations such as academic events, interviews, irregular work events, etc.

Respectfully Submitted, Zain Farooqui Senator

Wiley Fletcher Senator

Emanuelle Souffrant Senator

Donia Firooz Senator

Chelsea Tomasso Spirit Chairwoman

Isabelle Schmidt Student Services Chairperson

Agenda of the 83â&#x20AC;&#x2039; Senate rdâ&#x20AC;&#x2039;

Hofstra University Student Government Association March 28, 2019 Student Center Greenhouse Call to Order at 6:38 pm I.Quorum Call II.Special Business A. Residence Life & Facilities and Operations a. Dom Lavin, Director of Facilities and Operations i. Working on updates to the student center quad ii. Plans to improve ADA in the area will likely be completed first iii. Bird Sanctuary 1. Rebuilt the stairs and boardwalk and will be open to student volunteers starting next week iv. Senator Alameda asks why the quad is being improved now 1. Director Lavin states various student groups had interest v. Comptroller Kutsch asks if the intersection would still be raised 1. It will not be raised, there will be a special type of cobblestone that facilitates transportation better vi. Senator Ortiz moves to open the gallery 1. Motion seconded 2. Motion passed b. Joseph Barkwell, Vice President of Facilities and Operations i. Will be completing townhouse renovations such as those in the Netherlands and Colonial Square ii. NaSu and the Netherlands will be renovated this summer, Alliance will be repainted, and Vander Poel/GRE will be getting furniture updates iii. Chair Ramirez asks about leaks in Vander Poel 1. VP Barkwell states that since the towers are 60+ year old concrete structures many issues are not easily repaired and rooms that tend to leak often are removed from the list of rooms that students will be placed in. Exterior repairs are scheduled for the summer. 2. Chair Ramirez states that response to the leaks was not very satisfactory as the leak was no longer active, facility staff did not complete a thorough investigation

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Senator Stark asks about library renovations of the upper floors 1. VP Barkwell states that updates regarding furniture can be looked into, Issues regarding WiFi will be discussed with VP of IT, Steve Fabiani c. Beth McGuire, Director of Residence Life i. Improvements made over the summer in Bill of Rights have been well received as well as additions in the Graduate Residence Hall. Updates are in the works for Vander Poel and they are working with Dean Frisina of the Honors College. New laminates are in the works that have a step-by-step process regarding filing work orders that will be posted on RA doors, RA office doors, and RD doors. New staff, John Palasits, Assistant Director of Residential Operations. d. Presentation: i. VP Barkwell discusses that mold was prevalent in residence hall in August, the dew point measurement of 2018 was much higher that in years past which contributed to mold as well as students leaving air conditioning on after moving out which caused condensation in the spaces. HVAC units should not be blocked. Drones used to view structural issues in the towers. ii. Senator MacCarthy suggests that since not everyone reads the Living Factor maybe RAs could discuss it at their floor meetings 1. VP Barkwell states that they could look into adding it to the work order form 2. Beth McGuire states that since parents and students are looking for different information, how should we best provide that? iii. Senator Ortiz asks if there are any lounge renovations planned 1. BOR has a new lounge with charging stations and student populations offer different suggestions every year so what would be the best use of the lounge space iv. Senator Fletcher asks about hot water from the automated sinks in the towers can be painful 1. The automatic sinks in the towers cause the water to get too hot and students donâ&#x20AC;&#x2122;t have control over the temperature, making it difficult to wash faces and brush teeth. 2. Vice President Barkwill responds that the department is considering returning to manual sinks that have cold and hot water options to accommodate these issues. 3. Senator Fegley states that sometimes she uses the shower to get temperature controlled water 4. This change was made in Constitution, no floods occured, so the department will work on retrofitting all of the towers to manual sinks. v. Chair Ramirez asks if there is a way to standardize the shower pressure and the toilet pressure as this varies from floor to floor and tower to tower. vi. Shannon Prevatt states that there was an issue yesterday during which there was no water available in Constitution. 1. Dom Lavin states that this was a temporary issue and the problem was resolved. In the future, any reports of this occurrence will also be handled in a timely manner. vii. VP Denton asks about renovations to the turnstiles into the residence halls 1. VP Barkwell states that updates are being made this summer and into the beginning of the semester. Will be looking into switching the turnstiles into those similar to the towers and the Netherlands rather than the turnstiles similar to the steel bars. viii. Nick Guerrino states that the turnstiles from the external entrances to the Netherlands just sometimes do not work 1. Turnstiles tend to break if more than one person attempts to enter through the turnstile simultaneously

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III.

Senator Farooqui states that he lives in the Netherlands and will put the sink water temperature on medium and the temperature will suddenly increase, and has burned his hand once 1. Vice President Barkwill and Director McGuire ask whether anyone else in the room has that issue, and whether the issue was recent or not. He states that they will look into it as this shouldn't be happening. It could just be Farooquiâ&#x20AC;&#x2122;s specific sink, but they will look into it e. VP Barkwell states that any issues that arise, he wants to be made aware of so that they can be taken care of quickly because students pay good money to attend the university f. Beth McGuire states that many issues that students face, she and her staff face too as they live in on campus facilities as well. B. Senator Greenberg moves to close the gallery a. Motion seconded b. Motion passed C. Senator Dimes moves for a five minute recess a. Motion seconded b. Motion passed D. Empowering Activism at Hofstra Crash Course a. Comptroller Kutsch gives some background on what the committee has done so far. First, theyâ&#x20AC;&#x2122;ve contacted current and former student activists here to get background on their work on campus. In their last meeting, they focused on fleshing out details for the event that the subcommittee wants to hold. At the end of the presentation, the subcommittee will lay out some options for how progress will move going forward. b. Comptroller Kutsch explains the event that is being brainstormed for next year. Part of the event will be student sharing and the other part will involve administrators sharing. All participants will share on work they are doing to create change on campus. This event will be open to all students, regardless of participation in SGA. There will be a moderator that will facilitate this conversation. i. Students will all be involved in the conversation, even if they are not actively working on an initiative at that time. The third component of the event will involve networking where students break up into groups based on similarity between the projects they are working on. Kutsch emphasized wanting to have a tangible takeaway from the experience, rather than conversation. ii. Relevant administrators will be invited to this event depending on current conversations being had on campus. The one administrator who will definitely be invited is the new Chief Diversity and Inclusion Officer (CDIO). c. Senator Harvey states that option one would be hosting the event as a standalone event. d. Senator Osner states that option two would be hosting the event in conjunction with a preexisting event, such as the Community Governance Summit that was held earlier this year. This may facilitate attendance at the event. e. Comptroller Kutsch states that the committee will be working on creating a timeline and working with administrators on this project moving forward. Kutsch extends an invitation to all of SGA to collaborate on this event if this presentation peaked their interest. New Business A. S.A.2019.83.016 a. Senator Harley introduces the Senatorial Action. She explains that this legislation is incorporating the duties of a potential Chief of Operations to the SGA executive board. The COO would have all duties of the secretary, in addition to some new duties, with exception of the taking of minutes. The COO would also act as an advisor to other chairpeople on Cabinet as well as the appointed positions under those chairpeople. b. Senator Farooqui explains that the President and Vice President will still appoint the secretary, though the COO will oversee this secretary directly, to alleviate logistical issues that may occur otherwise.

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Senator Alameda adds that they left in the COO’s vote despite previous conversations. They did this to match the current status of the Comptroller’s vote. But they did add a clause that the President and Vice President would be barred from having any influence over the COO’s vote at the Senate table. Senator MacCarthy asks why the writers want to split up the duties of the Secretary, and where this position came from. i. Senator Farooqui explains that this position is to alleviate some of the internal responsibility that the President and Vice President currently have. Senator Greenberg asks whether the COO would have any role in leading Senate during meetings. i. Senator Farooqui explains that they added the COO as last in the order of chairing Senate in the case that the Vice President is not present Senator Tomy asks whether the only responsibility of the secretary is now note taking. i. Senator Farooqui responds yes. Chairperson Schmidt asks whether the COO also has voting rights at Cabinet, and what the weekly responsibilities of the COO are. i. Senator Harley answers that the COO would ensure that internal affairs were running smoothly at Senate. This would alleviate some of the stress from the Vice President. They would be attending Cabinet and Senate. Senator Phillips asks why the COO will have a vote at Cabinet if the Vice President does not. i. Senator Harley explains that the position was drafted similar to the Comptroller. Chairperson Grief asks about the wording in the elections section of the COO. i. Senator Farooqui explains that this matches the wording of the Comptroller, and that both could be changed Senator MacCarthy asks why these duties are not just being added to the Secretary position. i. Senator Harley explains that this position is elected rather than appointed as the current Secretary Chairperson Grief asks whether the current Secretary was asked about her opinion on this legislation i. Senator Harley states that no she was not Senator Fletcher moves to pass the senatorial action i. Motion seconded ii. Objection iii. Debate 1. Senator Fletcher speaks for a. There have been a lot of discussions regarding internal and external affairs of the student government. This takes pressure off of the President and Vice President so that they can focus on the student body b. Passes time to Senator Harley i. Harley explains that this would further spread the decision making power within E Board, rather than having so much power concentrated in so few people. c. Chair Schmidt speaks against i. This position is not a necessary addition to our internal setup. If the problem we’re trying to solve is that the President and Vice President have too much to focus outside of the student government, this does not alleviate that d. Senator Firooz speaks for i. This helps to balance the power issues within SGA. Even though this just is two items being taken away from

iv. v.

the President and Vice President, this will make a big different on the structure of E Board. She also believes that the clause about the President and Vice president influencing the votes of other E Board members helps to mitigate this problem. ii. Passes time to Senator Alameda 1. Argues that there are more duties of the CO that have not been mentioned in previous debate, including overseeing the appointed positions of SGA, which has fallen to the wayside in the past. iii. Chair Tomasso speaks against 1. Does not feel that the CO should have voting power but likes the idea otherwise. iv. Passes time to Senator Phillips 1. States that she still has further questions regarding the actual duties and responsibilities of the CO. v. Passes time to Chair Schmidt 1. There will be confusion as to what the actual duties of this position are if it is implemented. vi. Chair Ramirez moves to add one speaker for, one speaker against 1. Motion seconded 2. Motion passed vii. Chair Ramirez speaks for 1. The intent of the legislation was to alleviate the responsibilities of the President and Vice President which this does. Since this person would still be elected by the students and not appointed as the secretary which handing these duties to would be inappropriate. 2. Passes time to Senator Fletcher a. Thinks itâ&#x20AC;&#x2122;s helpful for the position to have a vote in the cabinet 3. Senator MacCarthy speaks against a. Going off of a previous speakers point, the responsibilities are largely managerial and are not responsibilities that must be entrusted to an elected official. Most of us trust our current Secretary to complete these current tasks.It will be difficult to find someone to fill the position of secretary if their only job is to take notes. b. Passes time to Chair Tomasso i. In favor of workshopping the legislation more By a vote of 17-12-2 that motion does not pass Chair Ramirez moves to open a speakersâ&#x20AC;&#x2122; list to discuss issues with S.A.2019.83.016 1. Motion seconded 2. Motion passed a. Senator Harvey

States that it would be most appropriate to discuss potential changes to the CO position outside of Senate when we are not constrained by Parliamentary Procedure. b. Chair Grief i. States that there should not be another position as well as secretary that work on mostly similar topics c. Comptroller Kutsch i. States that a lot of the grievances that have been brought up are legitimate, however Kutsch is in favor of making more of the composition of E Board elected by Senate rather than the procedures that currently stand. ii. Passes time to Senator Ortiz 1. Feels that it is too harsh d. Chair Schmidt i. States that she has a few problems with this position. She doesn’t believe that making E Board larger is the answer to the issue. She also has a problem with the tasks that the CO takes away from the President and Vice President, she wants an Executive Board that would be connected directly with the Senate that it represents. B. S.A.2019.83.017 a. Senator McDonough asks that Stark, Dimes, and Rielly be removed as co-signers of the legislation b. Explains that this is an updated version of the previous legislation that was brought to Senate. He changed the language of “work station” to academic areas with some specific qualifications of libraries, computer labs, and the like c. Chairperson Grief asks whether students could potentially campaign under the “et cetera” portion of the language and thus be penalized for that campaigning. He asks how students would know what this is referring to i. The usage of the phrase “academic area” implies what etcetera would cover d. Senator McDonough edited the amount of money any candidate may contribute to their campaigns and how much they may receive in donations e. Senator Harley asks why there is a specified cap at $500 i. Senator McDonough clarifies that he does not know how much it would cost to run a campaign f. Senator MacCarthy asks … i. Senator McDonough states… g. Senator Tomy asks whether people can currently campaign in the Student Center. i. Senator McDonough answers that yes, and that this doesn’t seem to pose a problem h. Senator Bathija asks whether this information should be explained at the info sessions for elections i. Senator McDonough answers that yes this should be so that new candidates are provided with up to date information ii. Chair Tomasso responds that this information has been provided at the information sessions held this semester i. Senator Greenberg asks whether this change will be put into place immediately or for the 84th campaigns. i. Senator McDonough answers that yes it will be. Chair Tomasso states that McDonough did ask the commission whether this could be incorporated this year, and the commission said that it could be.

j. Senator Harvey asks what the intent of limiting candidates for the position of senator or justice of a cap of donations k. Senator Harvey moves to amend the finance section so that it reads “any candidate for the position of senator or justice shall not accept more than 100 dollars of donations for the duration of their campaign”. i. Motion Seconded ii. By a vote of 32-0-0 that motion passes. l. Senator Harley moves to amend section two, subsection C, to read “tickets shall not personally spend more than $250 personally to finance their campaign” i. Motion seconded ii. Motion objected iii. Motion rescinded m. Senator Harvey motions to pass the Senatorial Action i. Motion seconded ii. Motion objected iii. Debate 1. Senator Harvey speaks for a. States that this legislation makes the location of campaigning more clearly. Secondly, this legislation creates easier access to campaigning so that those with limited access to funding are not barred from campaigning for that reason. b. Passes time to Senator Tomy. i. Financial status should not affect whether any candidate should hold the position and this makes it more equitable 2. Senator Stark speaks against a. States that the drastic change will limit what the ticket can do and prevent the ticket from reaching their full campaign potential. Not having funding to spread the word about the campaigns would negatively affect campus engagement. She advocates for finding more of a happy medium rather than limiting the tickets so severely. b. Passes time to Senator Battipaglia i. Politics is a dirty game and removing those $100 is drastic as $100 can afford a lot 3. Chair Grief speaks for a. States that the issue with what previous speakers are saying is that not everyone has this much money to create an equitable campaign experience. Though the change from $500 to $100 is drastic, the tickets can still do the work of receiving campaign donations to ease any expenses that they may incur. b. Passes time to Senator Osner i. It is bold to assume anyone’s financial status 4. Chair Ramirez speaks against a. The only reservation she has is that $100 for a ticket especially for a campus-wide campaign feels like too little. Expanding to $150 or $200 would cover that. b. Passes time to Senator Bathija i. States that just because the limit is there does not mean the tickets have to put up the funding. Additionally, clubs and organizations may not be able to come up with the money to support tickets. iv. By a vote of 18-12-3 the motion passes C. S.A.2019.83.018

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a. Senator O’Brien states that this is not a policy or content change, but an update to go along with the new constitution. b. Chair Ramirez gives background acknowledging that Chairperson Grief brought legislation previously altering the exclusivity policy for recognized organizations. This legislation allows the constitution and language in the policy series to match c. Senator Harvey moves to pass S.A.2019.83.018 i. Motion seconded ii. By a vote of 31-1-0 that motion passes Approval of the Senate Minutes from March 14, 2019 A. Chairperson Crofts asks that the full wording of the CIO position is written out to state Chief Information Officer a. Motion Seconded b. Motion Passed B. Senator Farooqui asks for clarification on the section that Senator Harley spoke a. Senator Harley states that this was relevant information going into Spring Break C. Senator Fegley asks for a section in which Senator Farooqui was speaking to be completed a. Motion Seconded b. Motion Passed D. Chairperson Schmidt moves to pass the Senate minutes a. Motion seconded b. Motion passed Approval of the Cabinet Minutes from March 27, 2019 A. Comptroller Kutsch elaborates on a statement that was left incomplete from the Cabinet minutes. a. Senator Greenberg asks for a spell check on INTO on page 17. B. Senator Fegley asks for continuity between the phrasing of “motion passed” and “motion passes”. a. Motion seconded b. Motion passed C. Senator Greenberg motions to pass the Cabinet minutes a. Motion seconded b. Motion passed Executive Board Reports A. President — A. Normandin a. Voting for which members of SGA will be attending Gala b. Middle States will be happening and a few people may have received an email regarding setting up a meeting with them. If the school is not re-accredited then the institution will lose federal funding and may close down. Middle States will also have an open meeting for all students on Monday at 3:45. Cabinet will be meeting with Alumni Affairs and on Thursday we will have our Alumni Panel with 8 alumni from various fields. Some are recent graduates of the university. April 10th, What’s Happening at Hofstra will be the follow-up to Town Hall from the Fall semester. This is a good opportunity to hear about what administrators have been working on and what changes have been made since then. B. Vice President — D. Denton a. Meeting with Houston Dougharty and Gaby St. Leger about the online reporting system which in the upcoming academic year should be up and running. The new CDIO, Cornell Craig will be starting April 1st and a few members of SGA will participate in the onboarding process. Regarding Senate last week, President Normandin and Vice President Denton state that regardless of who happens to be in the room, the level of decorum should still be maintained. At the end of the day, it’s not about having a hard time listening to each other but about the students who elected us. We only have 4 Senate meetings remaining and we should remain focused. C. Comptroller— M. Kutsch a. No report D. Secretary — M. Nijjer

VII.

a. No report Committee Chair Reports A. Appropriations — T.Grief a. Allocated about 76% of what was requested. b. Chair Tomasso asks why Colleges Against Cancer was passed i. Chair Grief states that the discretion of the committee regarding where and when you need quotes differs c. Chair Crofts moves to pass the allocations i. Motion seconded ii. Objection iii. Debate 1. Senator Caldwell speaks for a. As a committee, we decided that this was something we could pass and the discretion of the committee was that this should pass b. Passes time to Senator Tomy i. $400 dollars is a good quote even though there is a policy of items over $300 c. Passes time to Chair Grief 2. Senator Harvey speaks against a. Quoting directly from the policy series, three bids shall be provided on item requests over $300 dollars. The intention of the Senate body should be to review the allocations and work of the Appropriations committee. b. Passes time to Chair Ramirez i. We should not be picking and choosing what policies we should uphold especially since we followed every policy to the “T” during budget appeals 3. Chair Tomasso speaks for a. Since everyone orders from the same Hofstra approved vendor the price of the item would be the same b. Passes time to Chair Grief i. The policy cited earlier was to ensure that you would be paying the fair market value of an item c. Passes time to Senator Battipaglia i. There are exceptions to every rule d. Senator Ottavio speaks against i. Although a previous speaker said that they have ordered a balloon arch before, there can be multiple vendors where the club could order the balloon arch from. ii. Passes time to Chair Ramirez 1. There is clear dissent from the members of the Appropriations Committee iv. By a vote of 24-9-0 that motion passes d. Comptroller Kutsch moves to pass the Appropriations minutes i. Motion seconded ii. Motion passed B. Club Relations — B.Crofts a. Office Space Allocation weekend is this weekend. Starting on Friday, and may go into Saturday and Sunday b. Currently, we allocate 33 office spaces and have received 33 applications c. The committee visited all of the office spaces to gain more familiarity with the office spaces being allocated d. Senator Fegley moves to pass the Club Relations minutes

VIII. A. B.

i. Motion seconded ii. Motion passed Public Relations — A. Labrie a. The committee talked about the Community Share event, What’s Happening at Hofstra i. Flyers/posters were sent out ii. A Hofcast will be sent out for What’s Happening at Hofstra b. Senator Reilly is completing instructions for IT for the SGA website c. Senator Firooz is working on Spirit Week promotion and will be working with Chair Tomasso d. Senator Rob moves to pass the Public Relations minutes i. Motion seconded ii. Motion passed Rules — C. Ramirez a. Saw the legislation that was presented tonight and saw bowling club to update their constitution. Elections are coming up and more and more elections will be happening and everyone needs to step up to complete them as they are an obligation. There are no excuses as there are many elections happening at various times. b. Senator Harvey asks about elections that occur following turnover i. Chair Ramirez clarifies that yes, all programming/elections/etc. that have dates set before turnover are the responsibility of the current senate c. Comptroller Kutsch moves to pass the Rules minutes i. Motion seconded ii. Motion passed Spirit — C. Tomasso a. Senator Rob presents, Spirit Week schedule has been finalized and everyone should start signing up for tabling slots. Chair Tomasso states that Spirit Week sign ups are up and one (1) hour is mandatory for everyone. b. Senator Harley asks if signing up for the cookout event constitutes the one hour i. Yes, that counts but you should try to fill out tabling hours before events c. Senator Tomy moves to pass the Spirit minutes i. Motion seconded ii. Motion passed Student Services — I. Schmidt a. Senator Greenberg presents the minutes, signups are going around for the Hofstra Shares event b. The Hofstra Shares event will take place in the back of the student center and provide resources/goods to members of the Hofstra community i. The Committee will be taking a trip to Trader Joe’s and people are encouraged to donate to Student Services (will be reimbursed) ii. Students can also donate by contributing meal points to non-perishables from Dutch Treats iii. Senator Stark shares that sign ups will also be going around for Sexual Assault Awareness Month tabling 1. Senator Firooz states that if anyone is uncomfortable with tabling they should contact Chair Schmidt c. Senator Dimes moves to pass the Student Services minutes i. Motion seconded ii. Motion passed Special Reports Election Commission Report a. No official report because the Elections Commission held info sessions this week As a reminder, if there are any questions or concerns regarding elections please speak to the Elections Commission a. The Elections Commission is unbiased

IX. X. XI.

b. Packets are due on Wednesday April 3rd by 5:00 pm For Good of the Order Announcements Snap Cup

Chair Crofts moves to adjourn Motion seconded Motion passed Senate adjourned at 10:24 pm

Cabinet Agenda Dean of Students Conference Room April 3rd 2019 I. II.

Call to Order at 6:31pm New Business A. Alumni Affairs Visit with Vice President of Alumni Affairs Alan Kelley, President of the Alumni Organization Kathleen Stanley, and Executive Director for Alumni Affairs Amy Reich 1. V.P. Kelley states that he suggests that future SGAs should meet with them. 2. President Stanley states that she sits in the Board meetings and hearing Deandra and Abby was of interest to her. She would like to hear what SGA is doing and see if there is any way to collaborate. 3. V.P. Kelley and President Stanley states that they could consider putting an SGA member on the board and have a joint event somehow. 4. V.P. Kelley states that students should know Alumni Affairs throughout their university years. a) They do all the fundraising for the university. b) Tomorrow is the Day of Giving for the university. c) He states that students should be aware of what is available to the students now. He states that there is a network that students should know of. d) Brown bag lunches are done with alumnis and they also host alumni panels. e) There is a transition every year for SGA so he suggests that there should be a meeting every year perhaps. 5. President Normandin states that for next year, we will be leaving these meetings in the transition documents. a) There will be a seven alumni panel tomorrow. b) There is also a alumni facebook page. 6. President Stanley asks if elections have happened yet? a) President Normandin states that it has not happened yet but the elections will happen at the end of this month. 7. V.P. Kelley states that perhaps during the formal there can be an opportunity to know more about alumni affairs. 8. They state that it would be beneficial for both SGA and them. a) They state that perhaps SGA can reach out and say that we need alumnis for a panel and they can see if this can happen. They would like to help in any way they can. 9. President Stanley states that they would like to know when events are happening so that they can help clubs out with bringing alumni in.

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a) They feel that Linkedin is more of a connection for them so they have a good hit rate on finding alumni there. They could even make an SGA Linkedin group in which information like panels can be given out. a) She thinks that sometimes people think getting alumni requires money but that is not the only thing. (1) You can give back through your time and recommending others b) They are developing networking events and they have launched breakfasts. (1) They are doing events where they have a panel and talk about a certain topic. (2) They try to have events that are open to a broader topic so that more people have an interest in these events c) In the fall, they want to do something about holistic health with the medical school. Northwell Hospital could be connected with this event also. (1) This would be important with topics regarding student stress. President Stanley also talks about having an event with social media and talking about how to manage it in the workforce. a) They state that they are a resource and here to help you. b) She has been engaged with the alumni board and she has also been President of the Zarb School of Business alumni. c) She states that there have been many changes to this school since she graduated. d) She is very involved with the lacrosse program here and mentoring athletics. She is usually paired up with one student a year to advise in the workforce. e) She has been in banking for the past 25+ years. She loves staying connected with people that she talks to. f) She states that once you graduate, this place doesnâ&#x20AC;&#x2122;t go away. V.P. Kelley states that there is an ASK program on your portal and you can find someone in the field you are interested in. a) They limit it to about 5-10 students per mentor. b) It gives access to individuals that may help you. Please use it if you can. President Stanley states that there are alumni groups all over the country. They have on in L.A., Florida, D.C., Atlanta and more. a) She states that Atlanta was interesting because they have 1500 alumni in the area. They had an event with 30 people and they are still engaged with them. They state that SGA should let us know if there is anything students want. a) President Stanley states that getting a job is usually about networking (1) There are connections that all of us can help with. They have someone in Communications, I.T., Law, Advertisement Production. They do a lot of panel events. (2) Those panels when alumniâ&#x20AC;&#x2122;s come in, they would love to have our support in promoting them. So that students know that they have a place to go to when they graduate.

15. V.P. Kelley state that they always ask students to let us know if they need any help 16. President Stanley asks what makes individuals gravitate towards SGA? a) Chairperson Labrie states that most people come to SGA since they had been in a student leadership position in their high school. b) She states that she is proud of SGA and the fact that SGA’s voice has been heard by administrators especially in the last year. 17. President Normandin states that there should definitely be a timeline so that we know what is going on a) Turnover is on April 25th. b) President Stanley states that having SGA presence on the alumni board and they would like to continue meeting with SGA in the future so they would like to meet with the newly elected e-board. (1) President Normandin asks what this liaison would do (2) She states that they would come to meetings – once every couple of months. Attend events if it is possible – the Gala, Achievement Awards, and Fall Festival. If they need volunteer, they will ask. They state that its not a lot of time commitment but it has its benefits with learning about opportunities across campus. 18. Questions a) Vice President Denton asks about upcoming events (1) President Stanley The Gala is May 2nd and Graduation is right after they. They are looking at making sure they have constant open communication so getting everyone on the Linkedin group. A large alumni event will be in the Fall. b) They have alumni that are very supportive of the gala. They are having some alumni buy tickets for students. (1) Achievement awards will be happening in September. The amount of nominations for alumni awards have increased. They focus on the individuals that really give back. c) They look for individuals that continue to be involved in the organization. B. S.A.2019.83.19 1. Chairperson Ramirez states that this is the Appropriation committee policy series updates. a) There were changes to the guest speakers and coaches section b) There were some minor grammar changes c) A big change was that they will now also fund for taxes (1) Chairperson Grief states that another major change was the 28% cap added for all club categories, which was calculated based on historical allocations. (2) Chairperson Crofts asks about the section that states fundraisers will not be funded d) Chairperson Grief states that this section clarifies exactly what is meant by SGA not funding a club for a fundraising event.

(1) Chairperson Grief states that “must” requires an action but “shall” does not. In 2013, the use of “shall” as an action changed. He was not comfortable with words that are optional. e) President Normandin asks if he wants the constitution and policy series to be changed. She suggests that the legal implications are more severe for the appropriations committee. (1) Chairperson Grief changes “shall” to “cannot” on certain parts on the policy series 2. Chairperson Tomasso moves to add S.A.2019.83.19 to the Senate Agenda a) Motion seconded b) Motion passed C. S.A.2019.83.20 1. Chairperson Ramirez states this legislation is to derecognize Phi Alpha Delta (PAD). a) Chairperson Crofts states that the committee wrote this but he does not know if this should be brought up tomorrow. b) He had a conversation with a member of PAD yesterday and when he detailed the reasoning behind derecognizing them, the representative was able to reply back to each concern with valid statements. c) Chairperson Ramirez states that it would be more fair to derecognize them since they are the only pre-professional greek organization recognized by SGA. (1) Chairperson Crofts states one reason why they are an organization that we recognize is because PAD allows anyone to be a member and dues are not regulated. d) President Normandin states that the issue here is that OSLE restructured and SGA is trying to support that. So we can have a meeting next week with PAD and members from OSLE. e) Chairperson Tomasso states that we should talk to their e-board and go from there. f) Chairperson Grief states that they could just be a Pre-Law Club. g) President Normandin states that this would be to make sure that our policies are fair to every club on campus h) Vice President Denton asks perhaps all of this sentiment would have been avoided if Chair Crofts had a conversation with PAD before this legislation was brought to the Rules committee (1) Chairperson Crofts states that this is why he would like to table this conversation and have a meeting with OSLE and members of PAD i) Chairperson Grief asks if the other signing members would like to not have this brought to Senate (1) Chairperson Crofts states that his committee would not be against tabling it. j) Chairperson Grief suggests that we should perhaps PAD should present to Senate why they think they should stay recognized. (1) He also states that a change in the Appropriations policy series going forward will be that SGA will not fund Greek organizations 36

(2) Chairperson Schmidt states that a conversation may not change the policy change OSLE has done (3) Chairperson Tomasso states that PAD should get a heads up. Let them know that there will be a conversation tomorrow. \ (4) Chairperson Grief states that it would be best if this was brought tomorrow before budgets are sent out (5) Chairperson Crofts states that he is okay with seeing this tomorrow (6) Chairperson Schmidt moves to add S.A.2019.83.20 to the Senate agenda (a) Motion seconded (b) Motion passed D. S.A.2019.83.21 1. Chairperson Ramirez states that this was brought to skip cabinet when senatorial actions are brought forward. a) They would pass through rules and go straight to Senate. b) Cabinet would not have the ability to put or not put actions on the agenda. 2. Chairperson Crofts moves to add S.A.2019.83.21 a) Motion seconded b) Motion passed E. S.A.2019.83.22 1. Chairperson Ramirez states that this is updates to the JPanel constitution. a) There will be giving JPanel a considerable amount of responsibilities than what they had before. (1) This details JPanel holding hearings so this constitution details how those hearing will take place. (2) This solidified the legal aideâ&#x20AC;&#x2122;s position as an appointment (3) This also details impeachment for SGA members (4) If there was an issue with the decision, then Senate could use their power to overturn that decision. b) This is a better checks and balance for SGA. (1) The JPanel will look more closely at Senate minutes to see any breaches of procedure. (2) They also added conduct hearings to be consistent with SGAâ&#x20AC;&#x2122;s constitution (3) Justices would need to get 100 signatures to run (4) They would like to make all of the hearings public (5) For club deactivation, the hearings would happen in JPanel and not in the Rules Committee c) Chairperson Ramirez states that this branch of the government should have this power 2. Chairperson Tomasso moves to add S.A.2019.83.22 to the Senate agenda a) Motion seconded b) Motion passed F. S.A.2019.83.23 1. Chairperson Ramirez states that this legislation states that to pass things, we would need a majority. This just specifies what we already do 37

III.

2. Chairperson Labrie moves to add S.A.2019.83.23 to the Senate a) Motion seconded b) Motion passed G. S.A.2019.83.24 1. Chairperson Ramirez states that this is regarding the attendance policy. 2. Biggest change is that there would now be a maximum of five excused absences including Senate, Committee, and Office Hours. a) Another change was made to what is considered an excused absence 3. Chairperson Crofts moves to add S.A.2019.83.24 to the Senate agenda a) Motion seconded b) Motion passed Matters at Hand by committee A. Spirit Committee 1. Chairperson Tomasso states that Spirit Week is happening. a) The talk back at Senate went really well. b) People have added more to the master document. c) Public Relations is working on many things for Spirit Week 2. The committee is also working on the policy series and will be coming to Rules on Monday B. Club Relations Committee 1. Chairperson Crofts states that office space allocations are done a) They finished in six and a half hours b) There were eight clubs that did not have space that will have now have an office space. (1) There were seven clubs that did not reapply, and therefore do not have an office space anymore. c) The committee talked about ASA and PAD for a while for a couple of technical email issues but it all worked out d) Hofstra Filmmakers Club did not fill out the check in form and therefore were not emailed the office space form. e) He details where all of the club offices are located (1) Vice President Denton asks about appeals (a) Chairperson Crofts states that he is not opposed to having appeals after a conversation with Advisor Denise Boneta. There are only three clubs that could potentially apply. They came to the conclusion that the club can send an email to the Secretary detailing their appeal. Then, this appeal could be seen in Cabinet. He asks if Cabinet agrees? (2) Comptroller Kutsch asks if he has considered perhaps giving it to JPanel (a) Chairperson Crofts states that since there are only three members in JPanel now, it will happen in Cabinet. f) Chairperson Crofts states that the committee will be letting clubs know about office allocations. C. Rules Committee 1. Chairperson Ramirez states that they saw legislation.

a) She asks Cabinet what should be done since Hofstra Chronicle have not responded to her emails about elections and have now emailed for a representative for an election. b) Vice President Denton states that Advisor Denise Boneta could be looped into this email. D. Student Services Committee 1. Chairperson Schmidt states that the event, Hofstra Shares, went really well today. a) It was an easy event to put on. She would like to make this something that SGA does in the future. 2. For next semester, Trader Joeâ&#x20AC;&#x2122;s and Kroger saved our information for donations in the future. Johnson and Johnson was also interested 3. She talked to her committee about restructuring. They talked about big picture but also student services. a) She states that there should be larger initiative based committees. (1) The committee would write up plans each semester depending on what Senate wants to focus on for the following semester. (2) There would be sub-groups within that committee and it would focus on those certain areas chosen by Senate in the previous semester. b) Vice President Denton states that it is similar to the 3 Ad Hoc committee structure this semester. (1) Chairperson Schmidt states that it is but the entire committee would be involved but a few members each would be working outside the committee on specific initiatives. c) Vice President Denton asks if there may be legislation regarding this (1) Chairperson Schmidt states that this structure could happen but all of Senate needs to have a discussion about this. She would like to bring in this idea to Senate too. (2) Chairperson Schmidt asks if the committee can make a powerpoint for the next Senate meeting (a) Vice President Denton states that they can. E. Appropriations Committee 1. Chairperson Grief states that budget weekend happened. They spent 30.42 hours on budgets. a) They allocated $260,000. b) They put a 28% cap policy on this budget weekend to see if it would work. (1) The average percent allocated to all clubs was now equal. (2) They were able to fully fund most of the university wide events. c) The emails will be sent out next week. d) They also allocated funds to two clubs F. Public Relations Committee 1. Chairperson Labrie states that they talked about Spirit Week a) They have fliers, HofCast, and more coming out. b) They just updated the portal box c) Website language has been sent to I.T. d) Build-A-Friend is in the works e) Whatâ&#x20AC;&#x2122;s Happening Hofstra fliers have been put up 39

IV.

VI.

Comptroller Updates A. Advisor Denise Boneta reached out to Comptroller Kutsch about sharing a copy of the spreadsheet. B. Comptroller Kutsch states that we should explore other programs than Access President and Vice President: Week 18 Updates A. Senate this week 1. Alumni Panel a) Starting at 7:00 pm b) Vice President Denton states that this should be about an hour to an hour and a half 2. Efficiency is still key and we still have a 11:30pm cap. She will see motions if necessary B. CDIO meeting recap 1. President Normandin, Vice President Denton, and Senator Farooqui met with newly hired CDIO Cornell Craig for one of his first onboarding meetings. Cornell started at Hofstra on April 1st. a) They talked about the online reporting system and how students feel with regards to administrators. He took notes and enjoyed hearing their thoughts. b) He does not want to be viewed as a “problem guy “but someone who wants to implement structures and is strategic. C. Middle States Results 1. Middle States Review was a success; Hofstra received a few suggestions that are non-binding. 2. Comptroller Kutsch states that he went to the meeting that took place yesterday. a) They spoke about difficulties dealing with administration. b) They also spoke about diversity and inclusion 3. Chairperson Crofts went to the more general meeting on Monday. a) People started to share their frustrations. b) They talked about SHACC and improvements that could be made. c) Also, he found that it was interesting that mostly leaders knew about the SHACC changes. D. What’s Happening Hofstra 1. Next wednesday, April 10 during common hour in Multipurpose Room East. 2. Vice President Denton asks that Cabinet lets their committees know and they should try to be there if they can E. Virtual Cabinet next week 1. Due to SGA ticket debate, Cabinet will be virtual. The time will be announced. Adjournment A. Comptroller Kutsch moves to adjourn this meeting 1. Motion seconded 2. Motion passed B. Cabinet meeting adjourned at 9:00pm

Appropriations Minutes S19 Weekly Meeting 8 04/02/19

Meeting Commenced

6:30 PM

â&#x20AC;&#x2039;Attendance Attended Senator Leona Tomy Senator Nick Cote Senator Richard Caldwell Senator Angelina Ottavio Visiting

Senator Jack McDonough

Visiting

Senator Rhea Bathija Associate Ryan Young Comptroller Max Kutsch Chairperson Timothy Grief

Absent Senator Donovan Harvey Senator Manni Doan

1. Allocated funds for two organizations. 2. Had two visitors. 3. Jack believes everyone in SGA should have to sit in on at least one Appropriations meeting.

Club:

Amount Requested:

Amount Allocated:

Hofstra Ballroom and Latin Dance

$403.67

Womenâ&#x20AC;&#x2122;s Club Rugby

$1551.51

$1,057.40

$1,955.18

$1,461.07 (74.73%)

Total: Meeting Adjourned 7:17 PM Respectfully Submitted, Chairperson Timothy Grief

Elections Commission Minutes Meeting Commenced Attendance â&#x20AC;&#x2039;

Attended

S19 Weekly Meeting 4 4/3/19 6:00 PM Senator Jared Candelaria Senator Moon Rob Chair Chelsea Tomasso Senator Donovan Harvey Advisor Denise Boneta

Absent

I. II.

III.

Senator Sandra Read

Check Election Packets Next Steps a. Additional items needed for packets b. Bios and pictures Debate next Wednesday 6 â&#x20AC;&#x201C; 8pm in MPR a. Prepare questions and logistics

Meeting Adjourned

7:05 PM

Respectfully Submitted, Elections Commissioner Chelsea Tomasso 42