Agenda of the 83rd Senate Hofstra University Student Government Association April 11, 2019 Student Center Greenhouse Call to Order A. Quorum Call B. Special Business a. Continuing Conversation on SGA Restructure C. New Business a. S.A.2019.83.025 b. S.A.2019.83.026 D. Approval of the Senate Minutes from April 4, 2019 E. Executive Board Reports a. President - A. Normandin b. Vice President - D. Denton c. Comptroller - M. Kutsch d. Secretary - M. Nijjer F. Committee Chair Reports a. Appropriations - T. Grief b. Club Relations - B. Crofts c. Public Relations - A. Labrie d. Rules - C. Ramirez e. Spirit - C. Tomasso f. Student Services - I. Schmidt G. Special Reports a. Elections Commission Report H. For Good of the Order I. Announcements J. Snap Cup Adjournment 1
Hofstra University Student Government Association Two Thousand and Nineteen S.A.2019.83.025 Addition of Programming Deputy Position Taken from VI Spirit Committee A. of the Policy Series.
207.4 PROGRAMMING DEPUTY: The Spirit Chair shall appoint a Programming Deputy whose duties shall be as follows. A. Organize the Student Government Association’s involvement in Stressbusters alongside the Office of Student Advocacy and Prevention Awareness (OSAPA). B. Organize Build-A-Friend programming C. Assist the Spirit Chair as needed with any internal SGA programming. The Programming Deputy shall sit as a member of the Spirit Committee. The Programming Deputy shall have been a member of the Spirit Committee for a minimum of one (1) semester prior to holding this position. The Programming Deputy shall report to the Spirit Chair on a recurring basis as designated by the Spirit Chair.
Respectfully submitted, Chelsea Tomasso Spirit Chairwoman Donia Firooz Senator Catherine MacCarthy Senator Tara Stark Senator Kathryn Harley Senator
Celeste Battipaglia Senator
Jared Candelaria Senator
Maggie Hurley Associate
Rana Ismail Senator
Jack McDonough Senator
Moon Rob Senator
Tejas Nair Constituent
Arbaaz Khan Constituent
Charlie Greenberg Senator
Sandra Read Senator
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Hofstra University Student Government Association Two Thousand and Nineteen S.A.2019.83.026 Constitutional Benchmark Taken from Page 2, Section I of the Policy Series. I. GENERAL POLICIES A. ATTENDANCE POLICY 1. Senators are responsible for attending all committee and Senate meetings. Cabinet members are responsible for attending their committee meeting, Cabinet, and Senate meetings. Executive Board members are responsible for attending a weekly Executive Board meeting, Cabinet, and Senate meeting. Members of the Student Government Judicial Panel are responsible for attending a meeting once a month. 2. All members of the Student Government Association who cannot fully attend one (1) of their required meetings shall inform the Ethics and Conduct Chair. 3. Senators are expected to dress in appropriate attire when attending Senate meetings or otherwise representing the Student Government Association. B. OFFICE HOUR REQUIREMENTS: 1. All senators, associates, and Judicial Panel members are responsible for serving at least one (1) office hour per week. Cabinet members shall serve two (2) office hours, as defined in this section. An office hour is defined as sixty (60) consecutive minutes where a senator is available in the Student Government Association office. 2. Senators may do may complete office hours Monday through Thursday between the hours of 9:00 AM and 9:00 PM and on Fridays between the hours of 9:00 AM and 5:00 PM. 3. At the discretion of Cabinet, another Student Government Association-sanctioned action may substitute an office hour. 4. Office hours are posted and recorded by the Ethics and Conduct Chair. C. EXCUSED ABSENCE POLICY: 1. Members who contact their committee chair at least twenty-four (24) hours prior to the meeting they will miss may be considered excused for their absence. 2. Senators who contact the Ethics and Conduct Chair at least twenty-four (24) hours prior to the Senate meeting they will miss may be considered excused. 3. Senators who contact the Ethics and Conduct Chair less than twenty-four (24) hours prior to the Senate meeting they will miss may be deemed excused with proper documentation. 4. In the event a reason is deemed inexcusable by the Ethics and Conduct Chair, one (1) absence shall be issued. 5. All absences accumulated by a senator may be appealed to the Rules Committee Chair. 6. Members will be allotted a maximum of three (3) excused absences per semester. D. REMOVAL OF ABSENCES: The Ethics and Conduct Chair may remove one (1) absence from the record of a member of the Senate at his or her discretion if said member attends an event that the Student Government Association is co-sponsoring or tables for an event.
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1. Members of the Senate must inform the Ethics and Conduct Chairperson that they are attending said event twenty-four (24) hours prior to the date of the event for this policy to apply. 2. Members of the Senate may only use this policy twice a semester. E. ABSENCE POLICY: Members who acquire an absence shall receive penalties weighted according to the meeting missed (absences expire at the end of each semester): 1. Senate: one (1) absence 2. Cabinet: one (1) absence 3. Committee meeting: one (1) absence 4. Office hour: one-half (1/2) absence 5. Fall and Spring retreats: one (1) absence 6. Attendance required by Cabinet: one-half (1/2) absence 7. Failure of the Vice President to submit the Agenda to Senate: one (1) absence to the Vice President 8. Failure of a Committee Chair to submit a mid-year or monthly report: one (1) absence to said Chair 9. Arriving after or departing before the halfway point of the Senate Meeting, without previously notifying the Ethics and Conduct Chair before the commencement of the meeting: one (1) absence. 10. Accumulation of three (3) absences may result in removal of post at the discretion of the President and Vice President. F. STUDENT GOVERNMENT ASSOCIATION OFFICE POLICY: Members of the Student Government Association must regard the Student Government Association office with respect, obeying the rules as follows: 1. All waste must be disposed of before leaving the office. 2. All recreational activities must be ceased when a constituent of the Student Government Association seeks guidance in the office. 3. No member is permitted to reside in, sleep in, or utilize the office space for personal use. 4. No member may shall bring furniture into the office (e.g. desks, refrigerators, couches, or file cabinets) without prior approval by the President and the Student Government Association advisor. Any furniture in the office is considered property of Hofstra University and a part of the office. 5. Posters, flyers, and stickers may be attached to the office doors and walls provided that they do not damage the surface. Staples and thumbtacks are strictly forbidden. They cannot block any windows. 6. There is absolutely no smoking, alcohol, or drugs allowed at any time in the office, regardless of the member’s age. 7. A member will shall be held personally responsible for any damage they inflict to the office 8. Any violation and behavior deemed unethical will shall result in an immediate removal of post. G. CONSTITUTIONAL BENCHMARK: This assessment is to be created by the Rules Chair with approval of content from the Student Government Association Advisor. 1. The assessment shall consist of twenty (20) to thirty (30) questions, the format of which shall be up to the discretion of the Rules Chair. 2. Members of the Student Government Association, including Senators, Justices, Members of Cabinet, and the Executive Board, shall be administered said assessment., Associates are not required to take the benchmark. The assessment shall be proctored by the Rules Chair. 4
3. Members shall take the assessment at their fourth Senate meeting. In the case that any member is unable to take the assessment, they are required to meet with the Rules Chair within two (2) weeks of the Senate meeting they missed. 4. Scoring Guidelines a. Earning at least seventy-five percent (75%) shall be considered a passing grade. b. Not passing the exam shall result in one (1) opportunity to retake a different version of the assessment. c. The Rules Chair shall again, with approval of content from the SGA Advisor, administer a reassessment within two (2) weeks. i. If the retest score is between forty (40) and seventy-four (74) percent, the member shall meet with the Rules Chair within two (2) weeks of having taken the assessment. The content of this meeting shall be at the discretion of the Rules Chair. ii. Any member that has a retest score that falls below the forty (40) percent threshold shall meet with the President and Vice President within two (2) weeks of taking the assessment. 1. The results of this meeting may result in a referral to the Judicial Panel. 2. If the members in question are the President and/or Vice President, they shall be immediately referred to the Judicial Panel. d. The results of the benchmark shall remain confidential between each examinee, the Rules Chair, and the Student Government Association Advisor. Scores may only be presented as evidence in a hearing. i. The results of the exam shall be shared with the members of the Student Government Association in the following manner: 1. Members shall be informed of their results as “pass” or “fail” via email from the Rules Chair. 5. Candidates for any office in the Student Government Association shall be informed of this benchmark during the information sessions prior to the election . Respectfully Submitted, Rhea Bathija Antonella Colon Senator Senator Rosaria Rielly Senator
Zain Farooqui Senator
Jack McDonough Senator
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Agenda of the 83rd Senate Hofstra University Student Government Association April 4, 2019 Student Center Greenhouse Call to Order at 6:33pm I. II. III. IV. V. VI.
Quorum Call Comptroller Kutsch moves to suspend the rules to see New Business A. motion seconded B. motion passes Chairperson Crofts moves to strike S.A.2019.83.20 from the Senate Agenda A. motion seconded B. motion passes Comptroller Kutsch moves to suspend the rules to approve the Senate minutes A. motion seconded B. motion passes Chairperson Crofts moves to suspend the rules to approve the Cabinet minutes A. motion seconded B. motion passes Special Business A. Alumni Panel i. SGA holds its 2nd Annual Alumni Panel 1. Dana Craig, Francine Chirico, David Durand, Megan Andrews, Rita Cinquemani, Carol Pollock, Sarah Harris, and Mark Atkinson introduce themselves. a. They all detail the various Senates they were a part of and discuss their own unique experiences. b. They also mention the larger projects they were a part of during their time here. c. They speak about the biggest campus-wide discussions and concerns. d. They let Senate know how SGA helped them in their lives after graduating at Hofstra. 2. Questions a. Comptroller Kutsch asks the alumni about their suggestions for pursuing social justice initiatives on campus. Senator Farooqui details the Social Justice and Diversity, Accessibility, and Student Advocacy Ad Hoc Committees which have been formed by SGA i. Sarah states that SGA should talk to students and ask them what they need.
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ii. Francine states that perhaps there should be some sort of database to collect all of the information SGA receives from the student body with regards to this area. iii. Mark states that he is excited that this project is happening. He mentions Martin Luther King Jr. and the message of looking at where one wants to be and where one is now. He states that SGA should look at what Hofstra states that they are doing and use it to bring about the change you can b. Vice President Denton asks if anyone looked at other schools and structures when doing initiatives i. David states that for his library initiative, of extending the hours on the weekend, he looked at other universities. ii. Rita states that she was very interested in looking at SGAs in other universities. One in particular was George Mason University in Virginia. iii. Dana states that her sister goes to University of Delaware and she has been using Hofstra as a model for some changes that can be made to other universities. iv. Francine states that people are a lot nicer than one thinks so reach out if you need help. v. David also states that administrators are a great resource. c. Senator Read asks what is one thing they would change if they could redo their college experience i. Francine states that sometimes we take a lot of things to heart so she would stop taking things personally. ii. Carol states that she had left SGA her junior year and wishes she took a break instead. But, she is still close to many SGA members so she is still happy with how she did things. iii. Sarah states that sometimes she led with her emotions at Senate and Cabinet and she wishes she was more controlled in her emotions. Be kind to yourself. iv. Mark states that he wishes he wrote out a vision for his life sooner. Diversify your streams of income. Start investing now and looking at options. v. Megan states that one should hustle while one can. Take advantage of the network that is present at Hofstra. Don’t focus too much on your first job. Always think about what you are doing today and how it will help you in the long run. vi. Dana states that by speaking in SGA you learn how to have strong speaking skills. vii. Sarah states that be with your friends and have intellectual conversations with individuals that don’t agree with you. viii. David states that read “Broke Millennial”, it will teach you basics that will help you in your life. ix. Rita states that one should learn how to say no. Take the advantage of all of the resources available to you. Go after what you are passionate about. VII.
New Business A. S.A.2019.83.019
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i. The Appropriations Committee presents the first seven pages of their policy series. 1. Chairperson Grief stated that they struck everything that was an OSLE policy. 2. Senator Harvey states that they have expanded on rules of clubs seeking funds. They introduced a cap, so that no club category can receive more than 28% of the budget. They are now allowing SGA funds to cover tax. 3. Comptroller Kutsch states that certain rules were clarified. He also states that the IRCB section was struck since it doesn’t belong in the appropriations committee’s policy series. 4. Senator Doan states that they have clarified what the 5% of funds can be used for regarding non-SGA recognized clubs. ii. Chairperson Schmidt asks about the background of the 28% 1. Chairperson Grief states that they calculated the average from four semesters of what was allocated to the largest club category. They used this for this semester’s budget weekend and the committee saw that this implementation makes all of the clubs get a fair amount of funding iii. Senator Read asks how unconventional budgets will be handled like Hofstra Concerts 1. Comptroller Kutsch states that these budgets actually came out to be under 28%. They anticipate that this particular category will not hurt their budget. iv. Senator Harley asks why they detail that 1. Senator Harvey states that it was not funded by SGA before so this just clarified that v. Senator Rose asks about the meetings portion of this policy series 1. Chairperson Grief states that if members email beforehand that they cannot come to a meeting, then that will be seen. vi. Senator Rose moves to add a clause to page four section two subsection f adding “without proper notice” 1. motion seconded 2. By a vote of 37-0-0, that motion passes vii. Senator Dimes moves to pass S.A.2019.83.019 1. motion seconded 2. motion objected 3. Debate a. Comptroller Kutsch for i. states that seeing this work out during budget weekend allows us to reach other students. This will also clarify things that will help transparency with other club leaders b. Senator Read for i. states that it makes smaller clubs get more funding and it works out for annual budgets too c. Senator Caldwell against i. states that he disagrees with the 28% cap. Club sports is the biggest category. It will have the most and he does not feel that this cap is needed. They would have to cut from a budget if one club is well below the cap. d. Senator Tomy for i. states that one has to look at the difference. The average was 50 to 60 percent for other categories. Pre-professional clubs are almost as large as club sports. The amount of people this money effects, club
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sports does not affect such a big population. Diwali Dinner for example does. e. Senator Read i. States that they can appeal more during a appropriations meeting f. Chairperson Crofts against i. states that even though it worked in practice, it is one trial run. That is not statistically significant. Club sports can be joined by anyone. He states that we as SGA should be an advocate for our clubs. If we have a 28% cap then we are preventing them from getting as much funding as they need. g. Vote i. By a vote of 30-6-1, that motion passes B. S.A.2019.83.020 C. S.A.2019.83.021 i. This allows Rules to add legislation to the agenda instead of Cabinet ii. Chairperson Grief asks that as someone who sits on Cabinet, would it be assumed that Cabinet would still review before Senate happens 1. Senator Alameda states that there wouldn’t be a definite say by Cabinet iii. Chairperson Schmidt states that there have been cases where co-signers is in Cabinet 1. Senator Farooqui states it can be struck in Senate iv. Senator Tomy asks about rules requirements 1. They state that rules approves everything that is constitutional and based on majority vote v. Senator Ottavio asks why this legislation was made 1. Senator Alameda states that there could be a situation where Cabinet does not let a legislation come to Senate which Senate might want to see. They want to make sure that we see legislation whether or not cabinet does. vi. Senator MacCarthy asks if there is a policy that states why Cabinet shouldn’t add it to the agenda 1. Chairperson Ramirez states that there is not vii. Senator Harley states that Senate would all move to strike something if majority wants to viii. Comptroller Kutsch asks if they would be opposed to adding language that says that Cabinet should view it 1. They state they are not against it. ix. Senator Phillips asks typically why something isn’t added to the agenda 1. Senator Farooqui states that sometimes some legislation is not to its full potential and that it can be worked on again. Another legislation was tabled because the new senators did not have context. x. Senator Souffrant asks how this would be a group decision 1. Senator Harley states that it would be made by the rules committee and brought to senate xi. Senator Bathija asks if Cabinet would be able to overturn a decision to see a legislation 1. They would not xii. Chairperson Ramirez moves to unstrike a part of the sentence and change the word “review” to “preview” 1. motion seconded 2. Vote a. By a vote of 31-6-0, that motion passes
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xiii. Senator McDonaugh moves to pass S.A.2019.83.021 1. motion seconded 2. motion objected 3. Debate a. Senator McDonaugh for i. states that this revision was unnecessary. There is nothing stopping the people from rules to going to cabinet to see if they want to view it. It doesn’t matter b. Chairperson Ramirez for i. states that this takes away power from Cabinet c. Senator Bathija against i. states that this gives it to another group of people. maybe having a speakers list d. Chairperson Crofts against i. states that Cabinet sets the agenda and a Senator could theoretically bring to Senate e. Senator MacCarthy i. states that this will just be a lot of legislation come to Senate f. Senator Farooqui for i. states that this legislation was to see that cabinet does not check some legislations. When Rules passes something, Senate will see it g. Comptroller Kutsch for i. states that it is a waste of Cabinet’s time in some instances. h. Senator McDonaugh for i. things can be added and removed by senators i. Chairperson Schmidt against i. states that the problem she has is that cabinet will not get to go over these legislations. We have discussions about legislations and how it will affect administrators. Those conversations happen and their in the minutes. The time should not be taken here at the table but in cabinet. j. Vote i. By a vote of 23-12-1, that motion does not pass k. Senator Firooz moves to reopen this discussion i. motion seconded ii. motion objected iii. Debate 1. Senator Firooz for a. states that there were not a lot of problems but some individuals wanted to talk about it. We shouldn’t move forward 2. Chairperson Ramirez for a. states that we should talk about this now 3. Senator Spann for a. states that its timely 4. Comptroller Kutsch a. almost two thirds wanted to see this 5. Chairperson Tomasso against
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a. states that we just took a vote and someone made a motion to have a caucus and no one voted for it 6. Senator Alameda for a. states that it was against the spirit of the motion to not talk about it. If someone has something to say, they should say it 7. Chairperson Labrie a. states that we are packed every night. The thoughts are still fresh in everyone’s minds 8. Senator Ottavio a. states that the time was incorrect for the unmoderated caucus 9. Senator Rose a. states that many voices want to talk about this 10. Senator Harvey against a. states that we did vote and the vote did not pass. Those points were incorporated. Senate didn’t vote in the favor of it and all points were brought up. 11. Vote a. By a 27-9-0, that motion passes l. Senator Firooz moves to have a three minute moderated caucus to talk about opinions on this legislation i. Senator Stark 1. states that people talk about transparency on campus and this is a step that we should take. We should let the Senate body decide whether legislation should be brought. ii. Senator Bathija 1. states that we should see rules minutes then too with this iii. Senator Firooz 1. states that cabinet would not be able to adjust what it says and minutes will show discussions iv. Chairperson Labrie 1. states that rules has already seen it so clerical edits have been made and cabinet can not make content edits. Cabinet looks at the senatorial action and they exchange all personal views and it takes up an enormous amount of cabinet. A co-signer could bring it to Senate. If Cabinet does not have to view senatorial action, then Cabinet does not have to meet every week by ideology. v. Chairperson Ramirez clarifies that the rules minutes won’t provide specific details about opinions on the content of the legislation because Rules only does grammar and clarification edits. m. Senator Alameda moves to extend speaking time for a moderated caucus for thirty seconds
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i. motion seconded ii. motion passes iii. Chairperson Schmidt 1. states that rules does clerical things and she wants there to be content. There should be a statement in the legislation that states that there should be a conversation within Cabinet n. Senator Fletcher moves to change “previewed” to “discussed” i. motion seconded ii. motion objected iii. Debate 1. Senator Fletcher for a. states that this will make it so that cabinet would discuss it. Rules committee can do it as well as cabinet can 2. Senator Harley for a. states that Cabinet would discuss it 3. Senator Spann for a. states that this will be listed in the cabinet minutes then and the discussions 4. Chairperson Ramirez against a. states that talking about legislation at cabinet is pointless. Even if extensive notes are taken, there are things that are not mentioned. Cabinet should not set the vision for SGA. Everyone at the table has the power to do that. 5. Senator Alameda for a. states that that word “discuss” makes it so that Cabinet can discuss. There is nothing wrong with having a say on this. This will show the thoughts of some chairs. 6. Senator Ortiz for a. states that Cabinet should get to discuss. 7. Senator Spann for a. states that some members don’t debate for the table 8. Chairperson Labrie against a. states that having a transcript puts cabinet’s thoughts on a pedestal. He thinks that cabinet gets unlimited time to discuss and that isn't something senators can do. To be fair, Chairpeople should be able to debate at the table. 9. Senator Fletcher moves to extend debate by one speaker for and one against a. motion seconded b. motion passes c. Senator Fletcher for
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i. states that people want to see what cabinet has to say. The chairs do talk a lot at the table and if this was done then other people could talk more d. Senator Bathija for i. states that chairpersons know how certain legislation would affect the student body and administrators e. Chairperson Schmidt for i. states that some senatorial actions need to be looked at before they are brought f. Senator Harley against i. states that more free thought will come about from this g. Senator Alameda against i. states Chairs can debate at this table. Having chairs positions in the minutes might frame decisions of senators. h. Chairperson Ramirez i. states that only two legislations have had meaningful discussion from Cabinet and other than those nothing productive has come from it i. Vote i. By a vote of 8-26-1, that motion does not pass xiv. Chairperson Ramirez moves to have a straw poll to see if people are in favor of passing this legislation as it is 1. motion seconded 2. motion passes xv. Senator Dimes moves to pass S.A.2019.83.021 1. motion seconded 2. Vote a. By a vote of 28-6-2, that motion passes D. S.A.2019.83.022 i. This legislation is regarding the Judicial Panel. 1. Senator Farooqui states that he was a previous Chief Justice. The Judicial Panel has not been given any power in the past even though it is supposed to be a branch of equal power in this organization. This legislation gives it the powers it should have. a. Article One goes over the rules to run to be in office b. Article Two mentions the legal aid and their duties c. Article Three goes over impeachment hearings. i. JPanel would have jurisdiction to investigate and have the hearing. The majority vote will be the decision. ii. If Senate breaches parliamentary procedure, then a re-vote will occur d. Article Four goes over hearings that were included in the SGA constitutions
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i. The process is now outlined. e. Article Five goes over eligibility of Justice and Chief Justice f. Article Six goes over what the JPanel publishes g. Article Seven goes over establishment of the document h. Beyond that, these would be policies that would be updated 2. The last item would be that justices would have to obtain 100 votes to be eligible for office 3. Questions a. Senator Harley asks if JPanel represents a certain amount of students i. Senator Farooqui states that on page 10, it outlines. One justice for every thousand student. b. Senator Colon asks why the signatures were increased i. They should be held at the same standards with Senators since they have added responsibility 4. Chairperson Crofts moves to pass S.A.2019.83.022 a. motion seconded b. Vote c. by a vote of 32-1-1, that motion passes E. S.A.2019.83.023 i. Comptroller Kutsch, Senator Harvey, and Senator Farooqui present. This explains the threshold to have an majority vote. Abstentions would not be a vote at all for some cases. ii. Senator Harley moves to pass S.A.2019.83.023 1. motion seconded 2. motion passes F. S.A.2019.83.024 i. This legislation details attendance. 1. The rule about appropriate attire was struck. 2. They added 2 excused absences so now it would be 5 excused absences allowed – in case there is an emergency, for example. 3. They clarified certain sentences. 4. Excused absence guidelines were specified. This explicitly states what constitutes an excused absence. a. these are supposed to be special occurrences ii. Questions 1. Senator Alameda asks about “pre-professional” wording included in this a. Senator Fletcher states that he included this to mean greek organizations but he is open to this wording being changed 2. Chairperson Crofts asks if there is a specific reason for striking appropriate attire a. Senator Fletcher states that students should be able to wear whatever they would like b. Senator Farooqui states that this is so that it is not exclusive for those that can’t afford professional attire, for example. 3. Senator Read states that another way to phrase is “new member education” which consists of teaching members that are inducted into greek life about that particular organization iii. Chairperson Tomasso moves to have an unmoderated caucus to discuss the entire legislation for three minutes 1. motion seconded 2. motion passes 3. Unmoderated Caucus a. Senator Alameda
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b.
c. d. e.
f.
i. states that changing it from three to five is going to be problematic since attendance is a problem now. If other Greek Life is included then he doesn’t see why there should be more privileges given to that organization. Chairperson Tomasso i. states that 11D could be changed and that professional organizations does not include all of greek life. Perhaps this would help there be notice if wording is put into the constitution. There are reasons why individuals go to these events. We should make it a week or two notice. Senator Ortiz i. states that under 11C, it should state that Cabinet should see club event attendance Senator Rose i. states that certain members are not able to attend every single meeting but still fulfill their duties in other ways Chairperson Ramirez moves to extend for two minutes and thirty seconds i. motion seconded ii. motion passes iii. Senator Rose 1. states that this legislation would allow individuals to serve without immediately putting themselves in impeachment iv. Senator Fletcher 1. states that once you hit five absences, then you need to have a talk with the President and Vice President. With excused absences, we don’t have that with three. It would ensure that people with certain circumstances have this conversation. These excused absences are applied to anyone v. Senator Read 1. states that she would be fine with striking 11D, if someone wants to use an excused absence then one should be able to do so. We have to look at this as we are all students. You can use them in any circumstance vi. Senator Spann 1. states that five is just for excused not unexcused Chairperson Crofts moves to have an unmoderated caucus at the table in the length of two minutes i. motion seconded ii. motion passes iii. Chairperson Crofts 1. he thinks we should look at 11D. He thinks that five excused absences are too many. iv. Chairperson Tomasso 1. she thinks that maybe we should make it 3 excused and 2 unexcused and strike 11D v. Senator Farooqui 1. states that just having three unexcused absences is not enough if someone has a bad week
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vi. Senator Harvey 1. states that after these absences, they would meet with e-board. g. Chairperson Labrie moves to strike section 11D from this action i. motion seconded ii. Vote 1. By a vote of 26-6-1, that motion passes h. Chairperson Tomasso moves to add under section c, subsection 6 “maximum of three (3) excused and two (2) unexcused absences” i. motion seconded ii. motion objected iii. motion rescinded i. Senator Read moves to table S.A.2019.83.024 to edit and review this legislation i. motion seconded ii. motion objected iii. Debate 1. Senator Read for a. states that individuals have a lot of opinions about this. She has not seen it and she would like to look through this. It would be more effective if more people worked on this there than here. 2. Senator Harvey against a. states that those small group discussions have already happened. He personally saw a few himself. The information was out there. The conversation has been had already 3. Senator MacCarthy against a. states that some people won’t actually take the opportunity to talk more about this if it is tabled 4. Chair Ramirez a. states that the co-signer didn’t vote to table this, so discussion should continue 5. Senator Alameda for a. states that there are different people that have different ideas. It wouldn’t hurt to have more of a conversation about this. 6. Senator McDonaugh against a. states that the time is now. there have been meetings and if this fails tonight, anyone can revise it and bring it back. It does not have to be tabled. 7. Chairperson Schmidt against a. states that she would love the opportunity for people to debate tonight 8. Senator Fletcher against a. states that he's okay with an unmoderated caucus 9. Vote
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a. By a vote of 10-22-0, that motion does not pass iv. Senator Fletcher moves to have an unmoderated caucus away from the table for five minutes 1. motion seconded 2. motion objected 3. motion rescinded j. Chairperson Crofts would like to have a straw poll to extend the cap i. motion seconded ii. motion passes k. Senator Firooz moves to go past the 11:30pm cap i. motion seconded ii. motion objected iii. Debate 1. Senator Firooz for a. states that we have a lot of other stuff to do and every night will go late. She thinks we might as well just finish tonight 2. Chairperson Schmidt for a. states that in the one instance, we should take another half hour 3. Comptroller Kutsch for a. states that clubs won’t get the money if appropriation minutes aren’t seen 4. Senator Read against a. states that we are not effective after 11:30. We can move to see the appropriations meeting. We will need to extend for the next couple of weeks 5. Chairperson Tomasso against a. states that we are also students and we can go through it next week. We need to respect our time as students. 6. Senator Harley for a. states that we should just take the extra thirty minutes 7. Senator Fletcher for a. states that we should be productive. We should stay and finish 8. Senator MacCarthy for a. states that we should push through and stop debating 9. Chairperson Ramirez against a. states that people have busy work schedules and we do not know how long it takes to get through. The claims of time. We should look at legislation and the appropriation minutes 10. Senator Stark against a. states that some people have to drive home 11. Vote a. By a vote of 21-8-3, that motion passes.
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l. Senator Ottavio moves to have a five minute moderated caucus about the details of this legislation i. motion seconded ii. motion passes iii. Moderated Caucus 1. Chairperson Schmidt a. states that the purpose of this legislation is because the current cap was far too easy to hit. It wasn’t a rule with consequences. Moving it to five will make it have more consequences and stay true to the policy. 2. Senator Fletcher a. states that this was created so that individuals could have more. He has not been enforcing the three absences. A lot of the individuals here are at the point already 3. Senator Alameda a. states that being in SGA is a bit different. We all accept the responsibility of this position. He thinks the three should be enforced strictly. For special circumstances, there can be conversations. 4. Senator MacCarthy a. states that we might have not a vote with individuals using up to 5 absences and not being here. If more people have the opportunity to not be here, quorum may not be met 5. Senator Rose a. states that to assume that individuals would take this as an opportunity to miss meetings is a reach. This is giving the opportunities to individuals that may have things going on in their life 6. Senator Osner a. states that there are individuals that take advantage of this 7. Senator Harley a. states that five is a large portion of our meetings. iv. Senator Harvey moves to pass S.A.2019.83.024 1. motion seconded 2. motion objected 3. Debate a. Senator Harvey for i. states that we have already heard opinions. It is clear that we should vote now. At this point it is about a bit unproductive. b. Chairperson Labrie for
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VIII.
IX.
X.
XI.
i. states that we are a passing body not a writing body c. Chairperson Ramirez against i. states that it is very easy to hit the three cap and hold individuals accountable for this. People have been asked to leave Senate because of this. Medical issues are excused. E-board have been understanding about this. If there is 5, then someone could theoretically miss Senate for an entire month. This would be a pass for not doing duties d. Senator Harvey for i. states that it is important to point out. This is for excused absences e. Senator Fletcher against i. states that individuals wanted to figure out what exactly a excused is. f. Senator MacCarthy i. with the JPanel constitution, impeachment processes are in place and we don’t have to rely on the ethics and conduct chair to enforce the absence policies because we can hold each other accountable g. Vote i. By a vote of 13-18-0, that motion does not pass 4. Comptroller Kutsch moves to suspend the rules to see the Appropriation meeting next a. motion seconded b. motion passes Approval of the Senate Minutes from March 28, 2019 A. Senator Harvey moves to pass the Senate minutes i. motion seconded ii. motion passes Approval of the Cabinet Minutes from April 3, 2019 A. Chairperson Labrie moves to pass the Cabinet minutes i. motion seconded ii. motion passes Executive Board Reports A. President — A. Normandin B. Vice President — D. Denton C. Comptroller— M. Kutsch D. Secretary — M. Nijjer Chairperson Labrie moves to suspend the rules to see the commission report A. motion seconded
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XII.
XIII.
XIV. XV. XVI. XVII.
B. motion passes Committee Chair Reports A. Appropriations — T.Grief i. Senator McDonough presents the minutes. They saw Hofstra Ballroom and Dance and Rugby. Rugby did not get funded because they went over the amount of $250. 1. Chairperson Labrie moves to pass the allocations a. motion seconded b. motion passes 2. Senator Caldwell moves to pass the appropriations minutes a. motion seconded b. motion passes B. Club Relations — B.Crofts C. Public Relations — A. Labrie D. Rules — C. Ramirez E. Spirit — C. Tomasso F. Student Services — I. Schmidt Special Reports A. Elections Commission Report i. The bios and pictures will be extended for another week. There was miscommunication. ii. The debate is next Wednesday, April 10th. Come out if you can. iii. Everyone should be emailing questions instead of texting. SGA_elections is the email. For Good of the Order Chairperson Crofts moves to table the rest of the agenda until next week A. motion seconded B. motion passes Announcements Snap Cup
Chairperson Crofts moves to adjourn the meeting motion seconded motion passes Meeting adjourned at 12:00am
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Appropria ons Minutes S19 Weekly Mee ng 9 04/02/19
Meeting Commenced Attendance Attended
6:30 PM Senator Leona Tomy Senator Richard Caldwell Senator Nick Cote Senator Angelina Ottavio Senator Donovan Harvey Senator Manni Doan
Visiting
Senator Jack McDonough
Visiting
Senator Zain Farooqui Associate Ryan Young Comptroller Max Kutsch Chairperson Timothy Grief
1. Dra ed Fall 2019 Budget Alloca on emails. a. Leona and Timmy completed Academic b. Angelina completed Club Sports c. Nick completed Faith Based and Governance (First Place) d. Richard and Jack completed Intercultural e. Zain completed Service (Second Place) f. Ryan completed Social/General Interest and 5% g. Donovan completed Pre-Professional h. Manni completed Media and Poli cally/Socially Ac ve (Third Place) i. Max completed Performance and Greek 2. Leona woke up walked to the library and then went back to her room to sleep again. 3. Richard played baseball and came very close to winning. 4. Manni won the Esports tournament. 5. Angelina had a rugby tournament and did not win. 6. Nick had a jar of pickles thrown at him. 7. Jack was angry and can only see red. However, he loves si ng on appropria ons. 8. Max made it to the ďŹ nals of the Father-Son tennis tournament. 9. Ryan got a new laptop (a er going a month without having one at all). 10. Donovan visited UChicago and oďŹƒcially commi ed. 11. Zain is s ll excited about J-panel and came to appropria ons because he missed it. 12. Timmy wants to run a marathon by the end of 2019.
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Meeting Adjourned 8:00 PM Respec ully Submi ed, Chairperson Timothy Grief
22
Club Relations Minutes S19 Weekly Meeting #8 4/1/18 Meeting Commenced
6:34 PM
Attendance Attended
Senator Rhea Bathija Senator Rana Ismail Associate John McCluskey Chair Brandon Crofts Senator Desarae Cotton Senator Courtney Fegley Associate Nick Carrion Associate Angela Sierra
1. Introductions 2. Office Space Allocation Review a. We had a successful weekend! b. Discussed timeline moving forward.
Meeting Adjourned
7:28 PM
Respectfully Submitted, Brandon Crofts Club Relations Chair 23
Club Relations Minutes S19 Weekly Meeting #9 4/8/18 Meeting Commenced
6:34 PM
Attendance Attended
Senator Rhea Bathija Senator Rana Ismail Associate John McCluskey Chair Brandon Crofts Senator Desarae Cotton Senator Courtney Fegley Associate Nick Carrion (absent) Associate Angela Sierra
1. Introductions 2. Office Space Allocation Decisions a. We drafted emails to send out to clubs. b. Committee members were assigned clubs to write letters to. 3. Storage Space a. We would love to work with Hofstra about giving up part of the space to help renovate. b. We will discuss further logistics next week.
Meeting Adjourned
7:28 PM
Respectfully Submitted, Brandon Crofts Club Relations Chair
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Public Relations Minutes S19 Weekly Meeting 8 4/2/19 Meeting Commenced Attendance Attended
Absent
6:30PM Senator Joey Alameda Senator Kaylor Dimes Senator Kathryn Harley Senator Rosaria Rielly Associate Maria Mobley Associate Bernice Aquino Chairman Alex Labrie Senator Donia Firooz Senator Sandra Read
1. Introductions and Sign Ups 2. Spirit Week Promotion a. Hofcasts to be altered by Associate Mobley b. Posters to be printed in color utilizing Senator Alameda, Senator Firooz and Chairman Labrie’s personal printing credits i. Senator Alameda to get approved by OSLE and distributed to residence halls by Thursday c. Senator Dimes to create promotion for dining placards d. Daily Instagram stories and Facebook posts to highlight events during the week e. Senator Firooz to draft poster that highlights the major events of the week f. “Teaser” social post to be created and posted tonight followed by full schedule on Friday 3. Website a. Full instructions for IT written by Senator Harley and has been submitted 4. Social Media a. Post highlighting packets due for elections to be posted tonight 5. Build-A-Friend a. Order for animals submitted to vendor 6. Election Video Initiative a. April 11th senate meeting to be recorded by videographer Nerys Muller
Meeting Adjourned Respectfully Submitted, Alex Labrie Public Relations Chairman
7:18PM
25
Public Relations Minutes S19 Weekly Meeting 9 4/9/19 Meeting Commenced Attendance Attended
Absent
6:30PM Senator Joey Alameda Senator Kaylor Dimes Senator Kathryn Harley Senator Donia Firooz Senator Rosaria Rielly Associate Maria Mobley Associate Bernice Aquino Chairman Alex Labrie Senator Sandra Read
1. Introductions and Sign Ups 2. Spirit Week a. Instagram stories to be made by Senator Alameda b. Placards to be designed by Senator Dimes highlighting the three major events i. To be completed by Thursday 3. Build A Friend a. Promotions planning i. Senator Dimes to create graphics b. May 7th 4. Elections Video a. Senate to be filmed by Nerys Muller on 4/11 b. Senator Harley to coordinate with Nerys c. Script for voice over to be written
Meeting Adjourned 7:18PM Respectfully Submitted, Alex Labrie Public Relations Chairman
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Rules Commi ee Minutes S19 Weekly Mee ng 8 4/1/19
Meeting Commenced
6:35 PM
Attendance Attended
Chair Carissa Ramirez Senator Antonella Colon (Chair Pro Tempore) Senator Zain Farooqui Senator Wiley Fletcher Senator Jack McDonough Senator Gisselle Ortiz-Jimenez Senator David O’Brien Senator Kelly Rose Senator Emanuelle Souffrant Senator Cristian Sanchez (excused)
Absent I.
Introduction
II.
Sign Ups for SGA Tabling and Elections
III.
Hofstra American Marketing Association A. Not Approved 7-1-0
IV.
S.A.2019.83.019 Appropriations Committee Policy Update A. Passed 8-0-0
V.
S.A.2019.83.020 Resolution to Derecognize Phi Alpha Delta A. Passed 7-0-1
VI.
S.A.2019.83.021 Constitutional Amendment: Senatorial Action via Rules A. Passed 7-0-0
VII.
S.A.2019.83.022 Constitutional Convention: Updates of the Judicial Panel Constitution A. Passed 3-0-0
VIII. S.A.2019.83.023 Requirements for Document Approval A. Passed 7-0-0 IX.
S.A.2019.83.024 Attendance Policy A. Passed 5-0-0
27
Meeting Adjourned
9:00 PM
Respec ully Submi ed,
Carissa Ramirez Rules Chairwoman
28
Rules Commi ee Minutes S19 Weekly Mee ng 9 4/8/19 6:32 PM
Meeting Commenced
Attendance Attended
Chair Carissa Ramirez Senator Antonella Colon Senator Zain Farooqui Senator Jack McDonough Senator Gisselle Ortiz-Jimenez Senator David O’Brien Senator Kelly Rose Senator Emanuelle Souffrant Senator Wiley Fletcher Senator Cristian Sanchez
Absent I.
Introduction
II.
Sign Ups for SGA Elections
III.
S.A.2019.83.025 Addition of Programming Deputy Position A. Passed 6-0-1
IV.
S.A.2019.83.026 Constitutional Benchmark A. Passed 5-0-0
V.
Hofstra American Marketing Association A. Motion to pass Senator McDonough 1. Seconded Senator Sanchez a) Objected by Senator Farooqui (1) Senator McDonough for: We should either pass it with the edits that we have and have them talk with the Rules Chair further or continue working on it until we are ready to pass it. I think we owe it to clubs to continue working on it until it is correct or passed. (a) Senator Colon: Since they did come again and they did fix it from last time, we should finish the edits now or we should pass it. We have helped them
29
enough to pass these edits and they can make more. (i)
Senator McDonough: I voted no last time because I thought we should work on it more.
(2) Senator Farooqui against: I don’t think we should pass this constitution because not only did we send it back to them to edit and bring it back, but they brought it back to us with only minor edits. We have been making cosmetic and content changes for a long time and this isn’t productive. (a) Senator Rose: They need to look over their constitutions and bring it to us with the changes we suggest. (i)
Senator O’Brien: If we brought this to senate, this would not pass, so we should not pass it through here. (a) Senator Sanchez: They should be able to make their policies the way they want to and keep it in line with our policies.
b) Motion does not pass 2-5-0. B. Motion to reopen Senator McDonough 1. Seconded Senator Colon a) 4-3-0 the motion does not pass.
Meeting Adjourned
8:46 PM
Respec ully Submi ed,
Carissa Ramirez Rules Chairwoman
30
Spirit Minutes S19 Weekly Mee ng 9 4/1/19 Meeting Commenced Attendance Attended
6:40 PM Senator Celeste Battipaglia Senator Catherine MacCarthy Senator Tara Stark Senator Jared Candelaria Senator Maggie Hurley Senator Moon Rob Senator Donia Firooz Associate Josh Philip Chair Chelsea Tomasso
Absent
I.
II.
Spirit Week Updates a. Wednesday i. Club sports have emailed about volunteering for dunk tank ii. Configure a line up / game plan for dunk tank iii. Bingo logistics b. Monday i. Cookout logistics c. Friday i. Extended giveaways in the Atrium Spirit Legislation a. Discussion about future committee structure
Meeting Adjourned
7:55PM
Respec ully Submi ed, Spirit Chair Chelsea Tomasso
31
Spirit Minutes
S19 Weekly Mee ng 10 4/8/19 Meeting Commenced Attendance Attended
6:40 PM Senator Celeste Battipaglia Senator Catherine MacCarthy Senator Tara Stark Senator Jared Candelaria Senator Maggie Hurley Senator Moon Rob Senator Donia Firooz Chair Chelsea Tomasso
Absent
I. II. III.
Associate Josh Philip
Rules Field Trip Spirit Week a. Next week!! Stressbusters a. Finalizing clubs b. SGA’s Stressbusters
Meeting Adjourned
7:45PM
Respec ully Submi ed, Spirit Chair Chelsea Tomasso
32