Agenda of the 82nd Senate Hofstra University Student Government Association
March 29th, 2018 Multipurpose Room East Call to Order I. II. III. IV. V. VI.
VII.
VIII.
IX. X. XI. XII.
Quorum Call Approval of Senate Minutes from March 15th, 2018 Approval of the Cabinet Minutes from March 28th, 2018 SGA-wide Leadership Reflection New Business A. SA.2018.82.003 Executive Board Reports A. President—R. Cinquemani B. Vice President—A. Normandin C. Comptroller—M. Kutsch D. Secretary—A. Gieger Heard @ Hofstra A. #MyHofUSA B. Bookstore Advisory Feedback Committee Chair Reports A. Appropriations—S. Read B. Club Relations—A. Radeva C. Public Relations—I. Hinson D. Rules—A. Labrie E. Spirit—C. Tomasso F. Student Services—D. Denton Special Business A. Elections Commission Report For the Good of the Order Announcements Snap Cup
Minutes of the 82nd Senate Hofstra University Student Government Association
March 15th, 2018 Student Center Greenhouse Meeting called to Order at 6:08 pm 1. Quorum Call 2. Campus Dining Focus Group with Rich and Candace a. Dunkin Donuts opening is the big thing right now- they have had soft openings lately and will have a few bigger ones in the coming days b.
The Grand Opening will be the Monday after Spring Break
c. Will be a full Dunkin Donuts menu - note: all Dunkin Donuts have removed their lunch menus recently i.
Chairperson Labrie asks about breakfast sandwiches 1.
They will be there all day
D.
Bits and Bytes changes are still being discussed
E.
Einstein’s Bagels in CV Starr will be in progress right after graduation
F.
Compass is looking for information about what items to include on the new Hofstra USA menu: (ex) do students want a menu similar to the Oak St. Cafe, etc.
G.
Chairperson Tomasso is curious about Dunkin Donuts To-Go iced coffees - will they stay in the Student Center i.
Rich says they will be in the Dunkin Donuts on the Roosevelt Quad as well as in the Student Center still
ii.
Chairperson Tomasso explains that part of why she asked is they have not been in the Student Center lately 1.
H.
Rich will look into this, they are on the typical order guide so is unsure why they wouldn’t be
Chairperson Labrie says that he doesn’t think bringing the Oak St. Cafe back to Hofstra USA is a bad idea but also he knows students would like to see a return of “staples” such as the brownie sundae, sampler platter, etc.
i. I.
Rich says okay, he appreciates the feedback and knows milkshakes are popular at Smashburger so is hoping to keep milkshakes on the menu as well
Chairperson Denton asks about the Oak St.Cafe kiosks i.
They are there but off because the cable company said that there is no service in the Netherlands Core - they are working on getting wiring from the street - they need it to be powerful enough to handle the kiosks and are working on this
J.
Senator Farooqui appreciates Rich letting him meet with the executive chef in the kitchen about halal options
K.
Senator Leighton says that in conversation on campus people are appreciative of changes and opinions have changed recently - people were excited to know HofUSA is coming back and they definitely want a similar menu as the old HofUSA
L.
Senator Spann asks how often the drink fridges in the dining center and the Netherlands particularly are restocked? Because she was in the Core on the snow day and the options were almost out i.
Rich says it is every day in the morning and throughout the day - it is a part of a role of an employee to keep it filled - on the snow day certain providers cancel their deliveries if the delivery trucks can’t get there so it might have had something to do with that
ii.
Senator Spann asks about specific drinks and how they decide what goes in the fridge 1.
M.
N.
Senator MacCarthy - thinks the food is expensive and knows there are other systems at other schools - she doesn’t know if this is his decision totally but can something be done abut this Dutch especially is pricy i.
Rich - the school decides on this dollar for dollar point card system and all pricing is approved through the university each year - only exception is franchises which are street pricing - we try to find things that aren’t that expensive but in Dutch the drinks are typically sold at retail price
ii.
Carl - the data collected shows that there is more dissatisfaction with the swipe once for a meal system so this dollar for dollar evens it out if someone doesn’t eat as much
Chairperson Tomasso asks if there’s a set markup rate i.
O.
Rich says there are different distributors that the school must use because they are not a food store chain they are a categorized differently and more labor goes into it this way which has to be incorporated and does raise the cost from a regular food store
Senator Doan asks if the Starbucks in the Student Center is a franchise i.
P.
It’s up to the managers of each specific area - if they notice something isn’t selling then they will take it out - feel free to ask the manager if they have something because if they get requests they can stock it
No it is a “proudly brew” - when the new one comes in that Cafe on the Corner will go away
Senator Fletcher - upper classmen run out of points but freshmen don’t - is there a way to set up a “venmo” system for the meal points i.
Rich - that would actually be through card services -dining doesn’t administer the program they only accept it as payment
ii.
Carl - there is a resource page on the website of what to do with your mealpoints - you can order catering for your house or stock up at the end of the year
iii.
Vice President Normandin adds - “go feed me” is an unofficial student run facebook group - president of HUSU created it and you post and say “I’m here does anyone with meal points want to pay” then someone may respond if they are there
iv.
Carl - pride pantry is there if students have an issue with getting food because of financial concerns
v.
Senator Leighton asks why points can’t roll over year to year 1.
Q.
Senator Battipaglia says that the bread container next to the toaster is always open because the students don’t close it so the bread goes stale - is there a way to get something that shuts automatically i.
R.
Rich says this is because of a tax situation - if they roll over you have to pay tax on everything you bought
Rich will look into this
Senator Schmidt likes the vegan snacks in the student center and likes the hot food on Mondays/Thursdays and wants to know if there’s a way to get this happen on more days or all days of the week? Also salads are expensive to get all the time i.
Rich - it would be challenging to have vegan hot food every day because people like wing Wednesday and other variety but he can look for other places to do this or promote other options like the vegetarian noodle bowl
ii.
Candace says that on the Dine on Campus app - there are menus with notes about what is vegetarian/vegan that day so you can find it more easily
S.
Senator Narain - heard from students they are excited about Dunkin
T.
Chairperson Radeva - order mess ups have decreased recently
U.
Senator Craig - she has been using the app with the menus so she can see what is there - also a long time ago they used to have steak but is there a way to have that come back or why did it disappear i.
V.
Senator Sanchez - less complaints than last semester - how often is the pre-made food replaced or put out i.
W.
The max is two days - they have a production team that comes in at 6:30 am every day to make for campus and new stuff is put out every day
Senator Osner - a lot of positives based on the changes - she has heard comments about the Student Center not being open early enough for some students’ first class i.
X.
Rich says the space has been lost because of G8 and the fish market so having steak as well would be tight - they did use to have steak night so could look into bringing this back
Rich - the hours are set by the school - this semester it is a lot extended than past years so he is unsure of why this would be
Senator Harley - very positive about Dunkin - it looks great inside i.
Rich says - the one thing to warn people - this Dunkin does not have the capability to use the app
ii.
Candace - but they will take Dunkin gift cards
iii.
Rich - it may take some time to implement this though
iv.
President Cinquemani asks about on the go ordering
1.
Rich says no- that is a part of the Dunkin app and also Compass is working on their own online ordering system for all of campus in the future
Y.
Senator Doan likes Dine on campus app - the only thing is certain items are not on the app -like cheese cups; also the workers have improved
Z.
Senator Rielly - the Egg Shoppe is good
AA. Senator Crofts - how do they decide which sandwiches go to the Grab and Go section - he likes chicken cutlet with mozzarella on ciabatta but it’s not always there i.
Rich - it’s not an exact science - the chefs like variety out there but if you want something not there request it so they don’t think it has no interests
BB. Senator Crofts asks if there are any plans to change Sbarros soon and what that timeframe would be i.
Rich - in the master plan to change the Student Center yes it will be redone but they are not sure to what yet it will be in 2019 at some point
CC. Senator Crofts asks about workers - will they go back to Dunkin if they worked at Cafe on the Quad before i.
Rich says yes no one has lost their job in this shuffle
DD. Senator Crofts - overwhelmingly positive feedback lately in all the changes they have made especially once HofUSA comes back EE. Chairperson Hinson - the sandwiches upstairs are put in the toaster with lettuce, tomato and mayo on them so they all get cooked and would like to request that they do not do this; toast it first before condiments FF. Chairperson Hinson - CCE is doing event for Earth Day and she would like to ask if Compass would be interested in tabling with their produce i.
Rich - their produce farm is from LI when it’s in season which is great and yes they would be interested
ii.
Candace - yes follow up with Candace and it’s the 18th during CH- they will totally be doing this and also have their farmers market on the Bits quad that day
GG. Senator Ismail - went for the Dunkin open and they were out of coffee also is wondering what happens to left over food at the end of the day i.
Rich says he doesn’t know who gave her the voucher so late but it ended at 2 so that might be why
ii.
A lot of stations are made to order - Grill, Cucina, etc so it’s mostly the Asian station and G8 - they have worked with some local food banks but they have strict rules and limitations on amounts and they do donate the food when they can but it is on a fluctuating basis
iii.
Senator Ismail suggests selling food from the day before at a lower price the next day because it might be good for people on a budget here 1.
Rich says they have not thought about doing this - it’s an interesting concept
2.
Carl - it would be hard to ensure quality and then if they get complaints this would be a very difficult line to walk just for a small discount
HH. Chairperson Tomasso - would like to change the pasta boxes because the cardboard gets soggy and very hot also would there be a possibility to get more sauces like in Bits and old HofUSA
because she feels bad asking the workers all the time and making them stop what they’re doing to get some honey mustard i.
Rich - will look into boxes and the sauces are a spacing issue
II.
Chairperson Read - excited about Dunkin but then there was a negative connotation with an invite only opening - so maybe in the future having different language like “it’s soft opening come back this day” might be more well-received and also get the word out about when it is opening so people don’t get concerned; also she likes the G8 station food it’s very good and she doesn’t even have any allergies
JJ.
Senator Rob - CV Starr is changing and she would really like the ice cream from there to go somewhere else i.
Rich says yes the ice cream cannot stay in CV Starr because of the franchise but he will look at moving them
KK. Vice President Normandin - misses the dessert station that would come in the middle of the Student Center occasionally i.
Rich says it actually wasn’t that popular but yeah they can see about bringing it back
ii.
Vice President Normandin - over the summer it had been mentioned that Egg Shoppe might have pancakes and other breakfast all day too - is this happening or potential at all still; people like this
iii.
Carl says maybe this was about Oak St. Cafe
iv.
Rich says he will look back at the correspondence it depends on the equipment there and their capabilities
v.
Vice President Normandin says new drink rotations are really good and the Chinese food station is so improved
vi.
Vice President Normandin- Starbucks in Student Center line has been long 1.
LL.
yes, unfortunately because Cafe on the Quad is closed it is the only place people can get coffee also they are increasing getting it out there that the ABP in library has a wide selection of drinks as well
President Cinquemani - all you can eat brunch at HofUSA was really good too and incorporates a one swipe for full meal thing; try getting hard bowls for pasta station too because it’s more eco friendly than the plastic containers
MM. Chairperson Denton - she finds the tiny Chinese station containers hard to close NN. Chairperson Labrie - the spicy mayo at the sushi place is in front of a vent and gets warm; Sono in the rotation doesn’t have guacamole or sour cream and those are crucial i.
Rich says oh yes this will be changed because they always have both of those things they just need to be brought out
OO. Chairperson Tomasso says mozzarella sticks, grilled cheese, chicken fingers, brownie sundae and the sampler are all HofUSA staples to bring back i.
Vice President Normandin adds that SGA will write up a little report about thoughts on the HofUSA menu but yes those all work
PP. Senator Harley wonders why the transition is going from plates to paper boats in Oak St. Cafe i.
He will follow up because the scheme at first was plate-first but will see about asking about this - the kiosks should have a dine in/out option when they are set up which would have helped with this
QQ. Chairperson Denton asks about Compass events this semester i.
Candace - celeb chef is coming first Wednesday in April
ii.
Farmers Market starts the week of 4/18
iii.
Focus groups will be getting setup - SGA’s is 4/12
iv.
Late night breakfast will be scheduled
v.
Rich - In the fall they are putting together a farm tour for students interested in seeing the local farms
vi.
Compass is working with a sustainability professor to use the greenhouse for herbs or produce to use in the Hofstra kitchens
3. Approval of the Senate Minutes from March 1st, 2018 A.
Chairperson Tomasso moves to pass the Senate Minutes i.
Motion seconded
ii.
Motion passes unanimously
4. Approval of the Cabinet Minutes from March 7th, 2018 A.
Chairperson Labrie moves to pass the Cabinet Minutes i.
Motion is seconded
ii.
Motion passes unanimously
5. Approval of the Special Meeting Minutes from March 8th, 2018 A.
Chairperson Tomasso moves to pass the Special Meeting Minutes i.
Motion seconded
ii.
Motion passes unanimously
6. Approval of the Cabinet Minutes from March 14th, 2018 A.
Chairperson Tomasso moves to pass the Cabinet Minutes i.
Motion seconded
ii.
Motion passes unanimously
7. Mid-Semester Reports a. President -R. Cinquemani i.
There are 5 new associates
ii.
The One Million Acts of Good and Relay for Life are service projects this semester
iii.
SGA has passed two Senatorial Actions this semester
b. Comptroller - M. Kutsch i.
Appropriations Chairperson Read presents
ii. The Voucher system has been put into place and is being used by SGA as well as clubs that the vouchers were allocated to iii. No clubs have requested 5% legislation funding iv. Comptroller Kutsch is working on perfecting the voucher system process c. Appropriations - S. Read i.
Has held 4 allocations meetings - they have been affected by snow days
ii. Has had a diverse group of clubs come in for funding iii. Held the first Treasurer training - Senator Rob attended to help iv. Attended ISLC to ensure club leaders had accurate information v. There is a new system of submitting budgets through a google form which will make it much easier to share the budgets submitted with club advisors vi. Budget weekend is April 6-8 d. Club Relations - A. Radeva i.
Still working on Nexus and yearbooks in general
ii. Still working on club office spaces - Fire Marshall inspected the offices and dealt with any minor infractions iii. Organizing and cleaning out the SGA Storage Space iv. The yearbook initiative is underway and there is a deadline of mid-April: if it is nowhere after this the initiative will be dropped v. The additional yearbooks will be thrown out - they tried to recycle them and have sent as many of them as possible to archives e. Public Relations - I. Hinson i.
Making Hofcasts, fliers, social media posts
ii. Revamped Spotlight on social media - please send her people iii. Working on SGA being seen in a better light around campus iv. Vice President asks her what her favorite part of being PR chair this semester is 1. f.
Chairperson Hinson says getting all the Public Safety event questions posted on social media was exciting and shoutout to Associate Jack for helping
Rules - A. Labrie i.
Rules reappointed the appointed positions of Senator Tadbiri as Ethics and Conduct Chair and Senator MacCarthy as Archivist
ii. Put into action the Committee assignments for elections - this will be continued as he has not heard negative feedback iii. Working on Constitution audits iv. Saw 2 pieces of Senatorial Action g. Spirit - C. Tomasso
i.
Valentine’s Day tabling event went well
ii. CAA Watch Party iii. Spirit Week is coming for Spring Semester h. Student Services - D. Denton i.
Appointed Academic Advisory Committee Senators Spann and Leighton
ii. SGA at the Corner - about 400 surveys in total iii. Stressbusters 5/7-5/18 iv. Initiatives completed
v.
1.
Commuter lounge
2.
Public Safety event
Senators all have initiatives in progress
VIII. Executive Board Reports A.
B.
President—R. Cinquemani i.
Amazon lockers are coming to campus
ii.
There is a want for students to have peaceful demonstrations on campus but there has been miscommunication about the process - it is relatively simple form on the website so spread this word
iii.
Panhellenic event will be rescheduled for April
iv.
The Townhall event is 4/25 during Common hour
Vice President - A. Normandin i.
Nominate students for HSLA - SGA is sponsoring a table for Gala that any student nominated has a chance to be randomly chosen for
ii.
USenate passed two pieces of legislation
iii.
1.
First, to put an elaboration that if a student has to miss class for a religious observance it should not impact their grade and they can have more time
2.
Second- a probation action plan dealing with students whose GPA’s are 2.0 but are still in good standing with the university so that they now must get a personalized action plan with their CUA advisor
Her and President Cinquemani are a part of the Bookstore Advisory Committee to gauge how the Hofstra bookstore can be better because the bookstore contract is up - the next meeting is April 16th and from now until then they want to know about what students want: please focus the “Heard at Hofstra” listening on the bookstore 1.
Physical renovations - Getting a lounge upstairs with like the commuter lounge
2.
Process - how do students buy books, feedback on the process, etc.
3.
Immediate feedback:
a.
Senator Craig - knows that professors are told they have to put down a textbook even if they do not use a textbook - why have students buy one if they don’t need it - as students get older they catch on
b.
Senator Doan - is the post office part of bookstore? i.
Vice President Normandin says it’s part of it so it would be taken into consideration
ii.
Senator Doan doesn’t like having to walk up the stairs from the post office
c.
Senator Schmidt - she got very large packages at one point and needed so much help with it to get all the way to the Netherlands
d.
Senator Crofts - when professors wrote textbooks and force students to buy it they’ll go to Hofstra but if it’s any other ones - they go to amazon for the books that are cheaper i.
e.
Senator Greenberg - in regards to price matching - he was told they couldn’t price match one of his because he wanted to rent one but they told him they did not price match the rental
f.
Senator MacCarthy - there are specific conditions for price matching maybe they should publicize the policies more
g.
Senator Fletcher - there were multiple books that were back ordered for multiple months and then they ran out of rental copies so he was forced to buy it and it was a big hold up and confusion about paying
h.
Senator Farooqui - can they use the price match policy as the new price for everyone who brings this in i.
i.
Rita says - they can’t set that because amazon changes the prices too
Senator Harley - you choose the used version but then if they don’t have that and get bumped up in price without a notification and just because you sign off on it doesn’t mean you shouldn’t be notified i.
President Cinquemani says they will refund this fully and also it’s because of a university policy
iv.
Open Cabinet - anyone interested in seeing how Cabinet functions can come and observe as a gallery - it will be soon - and Public Safety might come for a focus group and have a follow-up to the Public Safety event
v.
Chairperson Tomasso - is there a way that Public Safety can come to Senate so more people can be in attendance 1.
vi.
Vice President Normandin- the Senates are all really scheduled for the coming weeks
Justice Rose asks if justices can attend 1.
C.
Vice President Normandin says that there is a price match tool as well
Vice President Normandin says yes - open means anyone - the public if Leo from Chronicle want to come too, anyone
Comptroller—M. Kutsch
i. D.
No report
Secretary—A. Gieger i.
No report
IX. Heard at Hofstra A.
Senator Fletcher - the dog therapy has been down here twice but have heard nothing about it until the day of like outside the room of the event and would like to know about this
B.
Senator Schmidt - health and safeties were supposed to do a follow up inspection of her room in 24 hours and no one has come back to her room yet
C.
Senator Greenberg - is wondering if RSR’s have consistent ways rules work because some are very strict and call public safety/write you up right away and others let you in with a different id - are there rules
D.
Senator Radeva - heard people are selling drugs in Hammer lab
E.
Senator Osner - friends in Vander Poel say the elevator keeps breaking down and they get stuck in it
F.
Senator Harley - they confiscate lamps and personal items and she has had it last semester and would like to be better informed because it’s not fair that if it was a hazard
G. Senator Craig - same thing happened to her and she emailed her RD and they said rooms are checked randomly but she didn’t think this was true H.
Senator Doan - on Hofstra’s website there are grammatical and spelling errors; GIHU has a calendar of events, the university has a calendar of events, there is no universal place to see everything going on on campus
I.
Responses i.
Chairperson Denton - on Hofstra’s instagram page they usually post the dog therapy, also follow OSAPA on facebook also she has the schedule she can send
ii.
Senator Battipaglia asks what the policy is for people not from Hofstra to go into dorms 1.
iii.
Senator Narain says someone can come into the room if the person they are visiting comes down
Chairperson Radeva - Non-Hofstra students cannot be allowed in without a physical host present and if you are a resident who forgot your card - saying your name and room number means you are allowed to go and have 30 minutes to go retrieve your id and come back and your name is taken off the list - if it happens to you otherwise she advises to report the RSR because there is a handbook and the RSRs should be aware 1.
Senator Schmidt clarifies how signing in works -you have to be there all the time someone signs into your room? a.
2.
Chairperson Radeva - No. only if the person is not from Hofstra
Senator Crofts asks if you as a resident can be let in to get your id if you are locked out a.
Senator Tadbiri disagrees with Chairperson Radeva who is an RSR
b.
Chairperson Tomasso - comments on an experience she had with the RSR’s
iv.
Chairperson Denton says if you see anything - solicitors in the dorms or drugs in the library - report everything to Public Safety because if Public Safety does not know they cannot do anything 1.
Justice Rose speaks from the gallery: said when she talked to Public Safety about the solicitors she saw she didn’t feel they handled it to her standards
10. Committee Chair Reports A.
Appropriations—S. Read i.
B.
C.
Minutes were already past
Club Relations—A. Radeva i.
No report
ii.
Senator Doan moves to pass the Club Relations Minutes 1.
Motion seconded
2.
Motion passes unanimously
Public Relations—I. Hinson i.
Talked with Senator Craig about formal
ii.
Senator Rielly is taking over Spotlight
iii. Will be promoting that students can use the ad spaces in the Chronicle iv. Revamping “Did you know” series v.
Spirit Week events PR
vi. Promotional Tools for elections vii. Ways to promote SGA viii. Senator Fletcher moves to pass the Public Relations Minutes
D.
E.
1.
Motion seconded
2.
Motion passes unanimously
Rules—A. Labrie i.
No new points
ii.
Senator Narain moves to pass the Rules Minutes 1.
Motion seconded
2.
Motion passes unanimously
Spirit—C. Tomasso i.
Spirit Week overview - Senators each have a day 1.
ii.
2 hours are required for tabling for Spirit Week
Senator Crofts asks about Dunk a Hunk
1.
The original plan - it was Senator Schmidt’s idea to have a dunk tank during common hour in front of Bits and Bytes and would ask spring sports athletes to go in the dunk tank - the issue right now is that legal is being an issue and if athletics cannot get it through it would turn into water balloons
iii. Senator Spann asks if they have reached out to other sports besides Baseball and Lacrosse 1.
Chairperson Tomasso asks who else she means? They are the only two mens spring sports unless she went into women’s teams
iv. This is the first time there has been a Spirit Week in the spring so they are trying to get many new ideas v.
F.
Senator Narain moves to pass the Spirit Minutes 1.
Motion seconded
2.
Motion passes unanimously
Student Services—D. Denton i.
SGA at the Corner was condensed into Wednesday/Thursday and the polling will be extended into Friday to boost the amount of surveys - she stresses active tabling and showing a greater SGA presence and being a voice on campus
ii.
NY Times stand outside Hammer Lab was moved but it is back
iii. Senators Schmidt and Harley along with SGA Advisor Boneta met with OSAPA for stress busters which will be 4/7-4/18 and they want to make it about diversity and inclusiveness this semester too iv. Senator Greenberg asks what OSAPA is 1. v.
Office of Student Advocacy and Prevention
Senator Spann moves to pass the Student Services Minutes 1.
Motion seconded
2.
Motion passes unanimously
G. Public Relations—I. Hinson i.
Senator Rielly presents
ii.
SGA at the Corner PR
iii. Elections promotions iv. There will be a Spotlight box in the office for members of SGA to put suggestions in v.
Spring sports promotions and Spirit Week
vi. SGA in a better light - new associates joined and want to promote that students can still join SGA at this time of year vii. Senator Farooqui moves to pass the Public Relations Minutes 1.
Motion seconded
2.
Motion passes unanimously
H.
For the Good of the Order
XI. Initiative Share Out A.
Senator Craig is working on a “Welcome Packet� for Associates so that they can get this information about Senate and know that they are welcome
B.
Senator Farooqui - had an idea from last semester to set up a meal point donation service through card services that people can donate their points to a fund and then people low on points can draw from the fund
12. Announcements 13. Snap Cup Chairperson Read moves to Adjourn the Senate Meeting Motion is seconded Motion passes unanimously Senate Meeting Adjourned at 9:03 pm
Minutes of the 82nd Cabinet Hofstra University Student Government Association
March 28th, 2018 Center for Student Collaboration Conference Room Meeting Called to Order at 6:36 p.m. 1. Call to Order 2. New Business a.
Jefferson Statue - It was placed in 2004 by David S. Mack who is also a very active member of the Board of Trustees i.
National News - Fox and Newsday have picked this up
ii. Pix11 News has emailed Vice President Normandin and President Cinquemani for a statement iii. Chairperson Labrie moves to go into an Executive Session 1.
Motion seconded
2.
Motion passes unanimously
3. President Updates a.
Hofstra Student Leadership Awards
b. SHACC Updates c.
Chairperson Labrie moves to end the Executive Session i.
Motion seconded
ii. Motion passes unanimously d.
Cookout Conversation with SHACC on April 6th in HofUSA Gazebo - an informal event where counselors will be there and it is a time for students to come and ask questions as well as get information and give suggestions
e.
i.
Dr. Guthman has requested SGA presence
ii.
Flyer from Colin should be out soon
Dunkin Donuts had their grand opening today
IV.
f.
Panhellenic Event has been rescheduled for April 19th tentatively
g.
Gala seats will be discussed tomorrow - the vote for SGA going to Gala will be the week after that
Vice President Updates a.
HofUSA Menu and the Bookstore will be discussed tomorrow at Senate
b.
Chairperson Denton discusses Senate tomorrow: i.
Tomorrow will be the Senate where Associates and Justices were invited for a leadership event
ii.
The week after was supposed to be a faculty event about improving SGA but there have been conflicts
iii.
New idea: professional development event with resume building ALSO the photographer is coming so SGA will be taking headshots
V.
Matters at Hand a.
Student Services - Chairperson Denton i.
SGA at the Corner in the future ideas: want it to be more similar to Student Appreciation Week in the fall (more giveaways)
ii.
Initiatives - her Senators will give updates during her Minutes 1.
Senator Schmidt - her sexual assault awareness programming is next week- and Senator Schmidt has reserved tables for this
2.
Chairperson Denton moves for one hour of tabling to be required in place of an office hour during next week, the week of April 2nd (with disclaimer if anyone feels uncomfortable with the triggering subject) a.
Motion seconded
b.
Motion passes unanimously
iii.
Thinks SGA should put out something about resources related to campus safety
iv.
Will be following up with Public Safety about coming to Cabinet
v.
Vice President Normandin moves for an Open Cabinet next week, Wednesday April 4th, details on location to come later
b.
1.
Motion seconded
2.
Motion passes unanimously
Rules - Chairperson Labrie i.
No pressing business
c.
Appropriations - Chairperson Read i.
Chairperson Read and SGA Advisor Boneta are considering making Treasurer Training mandatory
ii.
Budget Review is Wednesday, April 4th during common hour in the Dean of Students hallway
iii.
Budgets are due Wednesday, April 4th by 11:59pm
iv.
Chairperson Read and Chairperson Labrie’s google form went out 1.
Clubs submit their Budget via this google form and the form will shut off at this point a.
This streamlines the process and forces clubs to follow the required pdf format
2. d.
Clubs also submit elections data on this
Club Relations - Chairperson Radeva i.
Club Collaboration Event with club leaders - clubs will have a financial incentive to participate
e.
Spirit - Chairperson Tomasso i.
ii.
Spirit Week 1.
Dunk Tank paperwork went through so this should be happening
2.
Kona Ice truck is not coming anymore
Wants to add to the policy series to make it clear to new Senators that the required hours at events are a mandatory part of being a part of Senate 1.
Chairperson Labrie says this might be good to enforce at Elections Bashes and during Information Sessions instead of just as a Senatorial Action
2.
Chairperson Tomasso agrees but also thinks the legislation to back this as a requirement would be good
3.
President Cinquemani adds that it might be good to add it as a policy because the Senators really do look to the Constitution and policy series often
f.
Public Relations - Chairperson Hinson i.
Committee thinks that Hofstra’s own Instagram should do more about school-wide events
ii.
Doesn’t think that Spirit should take over the current SGA social media
iii.
Chairperson Tomasso suggests inviting Collin to come speak to Cabinet as well as the PR committee to discuss this
VI.
For the Good of the Order
Chairperson Labrie moves to adjourn the Cabinet Meeting Motion seconded Motion passes unanimously Meeting adjourned at 9:20 pm
Hofstra University Student Government Association Two Thousand and Eighteen S.A.2018.82.003 A Message to the Student Body Regarding the Jefferson Statue
Dear Hofstra Community, In light of the recent conversation regarding the Thomas Jefferson statue located outside of the Student Center entrance, the Student Government Association believes that all students have a voice on campus and a right to be heard. Student Government Association does recognize that the statue causes a serious conflict on campus. In an attempt to best represent the varying opinions within the Hofstra community, Student Government Association is willing to facilitate a continuous dialogue to accommodate a solution that is inclusive to all.
Respectfully Submitted, Rita Cinquemani President
Abby Normandin Vice President
Max Kutsch Comptroller
Chelsea Tomasso Spirit Chairperson
Sandra Read Appropriations Chairperson
Deandra Denton Student Services Chairperson
Alex Labrie Rules Chairperson
Aleksandra Radeva Club Relations Chairperson
Imani Hinson Public Relations Chairperson
Ally Gieger Secretary
Appropriations Minutes S18 Weekly Meeting 5 03/27/18 Meeting Commenced
6:35 PM
Attendance Attended
Senator Zain Farooqui Senator Timothy Grief Senator Rana Ismail Senator Janet Narain Comptroller Max Kutsch Chair Sandra Read
Absent (excused)
Senator Moontahinaz Rob
GiveKindnessHU Requested:
$33.31
Take What You Need Board & Candy for GiveKindness Allocated:
$33.31
Take What You Need Board
$14.43
$14.43
Candy for GiveKindness
$18.88
$18.88
Total for Category
Requested:
$33.31
Allocated:
$33.31
Hofstra University Model United Nations Requested:
$319.25
T-shirts & Graduation Cords Allocated:
$239.25
T-Shirts
$239.25
$239.25
Graduation Cords
$80.00
$00.00
Total for Category
Requested:
$319.25
Allocated:
$239.25
Circle K International Requested:
$635.42
PB&J for Mary Brennan Inn & Circle K International Dues Allocated:
$635.42
PB&J for Mary Brennan Inn
$35.42
$35.42
Circle K International Dues
$600.00
$600.00
Total for Category
Requested:
$635.42
Allocated:
$635.42
Hofstra Billiards Requested:
$560.00
League Fees Allocated:
$560.00
League Fees
$560.00
Total for Category Meeting Adjourned
Requested: 7:23 PM
Total Requested
$1,547.98
Total Allocated
$1,467.98
Percent Allocated Respectfully Submitted, Sandra Read Appropriations Chair
94.83%
$560.00
Allocated:
$560.00 $560.00
Club Relations Minutes S18 Weekly Meeting #9 03/26/18
Meeting Commenced
6:30 PM
Attendance Attended Senator Lily Chiagozie Senator Dana Craig Senator Brandon Crofts Senator Manni Doan Associate Simrit Kaur Senator Cristian Sanchez Associate Shafeena Sharak Chair Aleksandra Radeva Absent
1) Club Relations Event Planning a) Date & time: either 4/16 or 4/24 at 7:30PM b) Location: Netherlands South or MPR c) Senator Chiagozie and Senator Doan in charge of food order d) Senator Sanchez, Senator Crofts, and Associate Kaur in charge of PR and advertisement e) Senator Craig and Associate Sharak in charge of space booking f) Discussion of the event format g) Award selection for winners h) Discussion of the logistics of the event
Meeting Adjourned Respectfully Submitted, Aleksandra Radeva Club Relations Chair
7:25 PM
Public Relations Minutes S18 Weekly Meeting #7 03/26/18 Meeting Commenced Attendance Attended
6:33PM Senator Charles Greenberg Senator Rosaria Rielly Associate John McDonough Associate Julia Esposito Chairwoman Imani Hinson Associate Imani Schulters Associate Emanuelle Souffrant
Absent
Senator Jewell Stewart (Excused) Associate Charles Kim (Excused)
Visitor
K’yanna Harvey
` 1. Website a. Look for corrections that need to be made 2. Stress buster - finals week survival kits a. Playdoh b. Pens/pencils c. Erasers d. Headphones e. Fruit snacks f. Granola bars g. Fidget Toys 3. Elections a. Senator Greenberg will be in charge of PR for elections 4. Spotlight a. We will be decorating box to put in office where people can nominate for spotlight b. Associate Esposito will be making form for spotlight to put in office 5. Food truck advertisements a. Done- just needs to have directions as to how to go about doing it added to the flyer 6. Food Truck for Spirit Week promo a. April 9th b. Associate Jack McDonough will be doing flyer for this event 7. Instagram page a. Big events Instagram page should be separate from SGA’s Instagram, not connected i. We could promote the new Instagram on our SGA one b. PR chairs from each organization can come together if they wish to have a joint collaboration Instagram c. Hofstra’s Instagram should post more events
8. Speaker at Tabling-face time with SGA Meeting Adjourned Respectfully Submitted, Public Relations Committee Chairwoman Imani Hinson
7:05PM
Rules Minutes S18 Weekly Meeting 7
3/26/18 Meeting Commenced
6:30 PM
Attendance Attended Senator Wiley Fletcher Senator Catherine MacCarthy Senator Donia Firooz Chairman Alex Labrie Absent
Senator Mana Tadbiri
1. FORM Gallery a. Reason for attending: Updating Club Constitution b. Passed 3-0-0 2. Club Constitution Audits a. All clubs have been audited and will be contacted by the Rules chairman within the next week 3. Club Elections a. Rules is in charge of elections this week i. Senator Fletcher and Senator Firooz signed up
Meeting Adjourned Respectfully Submitted, Rules Chairman Labrie
7:08 PM
Spirit Minutes S18 Weekly Meeting 7 3/27/2018 Meeting Commenced Attendance Attended
6:40 PM Senator Celeste Battipaglia Senator Belle Schmidt Senator Nicole Algarin Senator TJ Nair Chair Chelsea Tomasso Associate Jack McDonough Associate Louis Rafter Antonella Colon (visiting) Vice President Abby Normandin (visiting)
I. II.
III. IV.
Check ins Spirit Week Updates a. Monday i. Food Truck is ordered b. Tuesday i. Giveaways are ordered c. Wednesday i. Dunk Tank contract is submitted. Right now, the schedule lists water balloons, may or may not have the dunk tank approved in time d. Thursday i. Now cotton candy and popcorn e. Friday i. Corn hole in the atrium. No longer doing water pong f. Need a banner done and photo frame i. Two teams to get this done efficiently Sign up will be put online after Senate a. Two hours are required Pride Block Proposal a. Pushed to next week so we can focus on getting Spirit Week details done
Meeting Adjourned Respectfully Submitted, Spirit Chair Chelsea Tomasso
(8:00) PM
Student Services Minutes S18 Weekly Meeting # 7 3/27/18 Meeting Commenced
5:37 PM
Attendance Attended Senator Kathryn Harley Senator Alexa Osner Senator Carissa Ramirez Senator Isabelle Schmidt Senator Gabrielle Spann Chair Deandra Denton Absent Senator Ryan Leighton A. SGA at the Corner Wrap Up a. Suggestions for the Future i. Week Long ii. Promote the survey more 1. Pop up on portal reminder about survey, events, giveaways for the week iii. Visible giveaways 1. T-shirts 2. Bigger Prizes 3. Collaborate with more department for giveaways iv. Active Tabling 1. At least more than 2 people at the table, rotate v. Attract more attention to the table 1. Music 2. Balloons vi. Collaborate with more committees for events, giveaways, and polling B. Provost Scholar Reception a. Wednesday April 4 during Common Hour on the 10th Floor of Axinn Library b. Kathryn contacted Jade from Catering to place order i. Will follow up on Kosher & Halal options c. Sigma’Cappella will perform i. Gabby will follow up with Sigma’Cappella d. 11 tables i. Plan to do centerpieces ii. Jars designed from last semester’s reception with flowers (i.e., tulips) C. Stressbusters a. Date with Entertainment Unlimited for Ice Cream Social: 12th or 13th i. Saturday May 12th ii. Will follow up with EU b. Massages i. Contacted a couple of licensed massage therapist companies to receive quotes
for massages ii. Confirmed to send quotes shortly c. Late Night Breakfast i. May 14th d. Google Form for Clubs i. Details to include 1. Name of Club 2. Date, Time, and Location in mind 3. Idea for Stressbuster 4. Cost 5. OSLE adviser name a. Google Form aim to be sent out week of April 2nd, proposals due by April 9th ii. Gabby will create the Google Form D. Timeline/Plans for rest of semester a. Progressing initiatives i. Working on initiatives in more of a timely manner ii. Creating initiative objectives/guide 1. Sending helpful tips to help with a framework that can then be tailored to the initiative b. Forming relationships with club leaders and administrators c. Identifying areas for improvement d. Follow up on Public Safety focus groups. Ensuring that things are addressed and that there is accountability e. Consistent efforts and updates on initiatives from all in SGA f. Communication is key g. Passion and involvement in initiatives E. Initiative Updates a. Sexual Assault Awareness Month programming (Belle) i. Library Display is confirmed 1. Reference Desk will be used the first two weeks, then books will be displayed in a larger display near the entrance of the library/circulation desk 2. Anne-Marie from the Library will send Belle email of confirmed list of books 3. Library plans to exhibit books this weekend, and will be on full display starting next week ii. Documentary Screening 1. In contact with Sarah from the library on documentary ideas 2. IEI confirmed that their wing can be used to screen the documentary 3. Will follow up with Denise iii. Tabling 1. April 2 -6 a. All days confirmed for tabling except April 4 b. 9:00 am - 3:00 pm c. Suggestion: Create a playlist that consists of empowering anthems to help attract more people to the table iv. PR
a. Will reach out to Imani & PR committee to publicize on socials Take Back the Night a. Sponsored by Campus Feminist Collective b. Will forward Imani flyer for event vi. Will follow up with Alpha Epsilon Phi and Theta Tau on programming related to sexual assault Menstrual Products (Alexa) i. Contacted Beth McGuire to further discuss initiative 1. Referred to Donna Willenbrock from Student Health Services 2. Will be in contact with Donna shortly via email ii. Location 1. Having to distribute it to several areas on campus both North and South side 2. Ensure that janitorial staff know to distribute/deliver it on a regular basis 3. Learning how to display it in restrooms (i.e., basket or in dispenser) iii. Conducting research on other universities 1. Has found that students at other universities (i.e., Brown University) are taking action to provide the free menstrual products themselves on campus Public Safety App (Gabby) i. Contacted Stony Brook University’s regarding more information on their Public Safety app and Active Shooter video they created 1. Waiting for response ii. Learned that Stony Brook has a partnership with their app iii. Will reach out to Karen O’Callaghan to discuss initiative further iv. Suggestions 1. Training session for students as well 2. Increased swipe access into buildings 3. Research more on what policies/practices other universities have in place (i.e., universities that have gun carrying policies, universities that have had shooting incidents in the past, etc.) Netherlands Exercise Equipment & Colored Printers on North campus (Kathryn) i. Exercise Equipment 1. Will reach out to Beth McGuire to schedule meeting to discuss initiative further 2. Deandra will send past data that is relevant to initiative ii. Colored Printers 1. Will schedule a meeting with IT department and would like to have SGA at the Corner data related to initiative to present Title IX reporting time & Smoking Ban (Carissa) i. Title IX 1. On Hold ii. Smoking Ban 1. Following successful meeting with Admissions, contacted Public Safety to discuss v.
b.
c.
d.
e.
a. Karen O’Callaghan mentioned that she would discuss this with
Vice President Barkwill b. Will follow up with Karen O’Callaghan following previous conversation and next steps f. Narcan & HCLAS Course (Deandra) i. Narcan availability on campus 1. Plans to conduct more research 2. Wants to contact Claudia Andrade and Kathleen Lieblech from OSAPA to discuss further ii. HCLAS Course 1. Public Policy and Public Service major proposed course a. Women in Policy, Politics, and Public Service 2. Sent to Dr. Bose and reviewed by Public Policy & Public Service council and Dean Rifkin, who expressed great interest in the course and having it at Hofstra a. Met with Dr. Bose to discuss next steps b. Need to find faculty members who will be able to teach the course c. This course may be available in Spring 2019 3. Faculty members have expressed interest and meeting with many in the next few weeks g. Staff Appreciation (Ryan) i. Tabling for cards will be May 1 -3 ii. Referred to Neil Collins from Event Management to discuss posting the cards in the Student Center 1. Will send an email to Neil shortly F. University Senate SAC Updates a. Working on legislation with SAC committee that details switching the times for the Town Hall and What’s Happening at Hofstra. What’s Happening at Hofstra would occur in the Spring and Town Hall in the Fall b. SHACC Event i. Initiated by Pak Ho Wong ii. Logistics 1. Friday April 6 from 12 - 2 pm in Hofstra USA iii. Summary: Food and counselors present to both discuss programs the center does as well as answer any questions that students have about the counseling services G. High, Low, Butterfly
Meeting Adjourned Respectfully Submitted, Deandra Denton Student Services Chair
7:18 PM
Elections Commission Minutes S18 Weekly Meeting #1 3/26/18 Meeting Commenced Attendance Attended
8:30 PM Senator Dana Craig Senator Kathryn Harley Senator Nicole Algarin Senator Charlie Greenberg
I.
Introduction: Purpose and responsibilities of Elections Commission (EC) A. The EC is responsible for running and maintaining events during the election process for Spring SGA elections. Duties include but are not limited to: 1. Hosting Information Sessions 2. Promoting Information Sessions 3. Booking Rooms for all events 4. Handing out signature packets 5. Answering questions of potential candidates 6. Reviewing signature packets and approving signature packets 7. Reviewing bios and pictures for ballot 8. Promoting voting on campus 9. Moderating, planning, and hosting Debate if more than one contesting ticket 10. Tabling for Voting 11. Observing campaigning, monitoring that rules are enforced 12. Working with PR for election flyers, posters, and other promotional activities 13. Emailing winning candidates 14. Planning the Elections Bash
II.
Protocol: Due to the unique nation of this year’s commission where some committee members are re-running on the ballot, duties for some committee members are restricted as allow for a fair election. A. Committee members who are re-running will not be allowed to table for voting, answer emails or have elections account email access, not be allowed to email winning candidates, and so forth. Assigned duties will take this into account.
III.
Important Dates: A. Information Sessions (2) : Monday April 2nd 7:00pm-8:30pm, Wednesday April 4th Common Hour 11:00am-12:30pm 1. Current SGA presence needed B. Signature Packets: Due by to OSLE by 5pm Friday April 13th C. Commission and Denise will review packets Friday April 13th and at EC meeting Monday April 16th D. Bios and Pictures: Due by April 20th E. Campaigning: April 17th until April 24th. No campaigning on voting days F. Debate (if contesting tickets): Wednesday April 18th at Common Hour
IV.
V.
VI.
VII.
G. Wednesday April 25th 9am : Election Voting Opens H. Thursday April 26th 5pm: Election Voting Closes I. Thursday April 26th 6pm: Elections Bash, 6:30 Last 82nd Senate Meeting, Turnover (83rd Senate 1st Meeting) Bios and Pictures: A. We need full name and 700 number in order to match this to the packets submitted B. Photo should be sent as a jpeg attachment in the same email Election Materials Approval: A. The Elections Commission will approve anything that could be seen by the general public (examples: flyers, posters, Buzzfeed articles, blog posts, press releases). 1. Candidates need to seek approval from the Elections Commission first before materials are sent to OSLE to be printed, they can send through email to sga_elections@pride.hofstra.edu 2. Facebook posts, images, do not need to be approved by EC, but will be monitored for slander or inappropriate material Potential Penalties or Sanctions for Inappropriate Campaigning A. First offense - Warning via email B. Second offense - Loss of ability to advertise or promote for 48 hours C. Third offense – the Commission reserves the right to remove the candidate in question from the ballot Current Projects: A. Booking Plaza rooms and catering orders for next week’s information sessions B. Reviewing SGA PowerPoint that is being presented C. Creating an Info Session Flyer for PR to post on Facebook & Instagram 1. Also having Denise approve a flyer asap to be hung around south campus, student center, and office D. Meeting to create a pop-up for voting on portal E. Placing catering orders for other election events
Meeting Adjourned Respectfully Submitted, The Elections Commission
9:42 PM