Exxat PROFILE All students will have an Exxat portfolio set-up before the start of the clinical year which contains their student profile. Student profiles will be sent to all clinical sites and preceptors via an Exxat email with the clinical year schedule. To see each student Exxat profile, please click the blue link at the bottom of your schedule that says, “click here to view student bio data, documents and other information for the students that will rotate through your department.” Then click on the orange tab “view profile” to the right of each student to review their Exxat profile. Once you are in the student’s Exxat profile please review all the “uploaded documents” on the left side of the page in green. It is this section that will house the students’ personal demographics/biosketch, various certifications, background checks (if applicable), health documents, and completed ilearn modules/orientation materials.
PRECEPTOR CONTACT Students are required to contact preceptors at least one week prior to the start of the clerkship. All students will contact their preceptor and site with an introductory email. Within this email is a link to see the students Exxat profile; students will also attach completed site required paperwork to this email for your review. Additionally, this email allows students an opportunity to communicate with the site and preceptors about student expectations, logistical information, and site requirements. For this process to go smoothly it is highly recommended that preceptors provide the clinical coordinators with updated and preferred contact and site information.
ORIENTATION & COMMUNICATING STUDENT EXPECTATIONS Orientation of the student to the clerkship site serves several purposes. Orientation facilitates a quicker transition in allowing the student to become a member of the medical team. It also establishes a feeling of enthusiasm and belonging to the team as well as helping students develop the functional capability to work more efficiently. On the first day of the clerkship (or when possible, prior to the clerkship), the student should address any administrative needs, including obtaining a name badge/security clearance and computer password, and completing any necessary paperwork, EMR training, and additional site-specific training/orientation, if needed. Hofstra is unable to initiate or activate any access to site specific training/orientation (i.e., all scripts, sunrise, epic, etc.). Early in the clinical clerkship, it is recommended that the preceptor and student formulate mutual goals with regards to what they hope to achieve during the clerkship. The preceptor should also communicate his or her expectations of the student during the clerkship. Expectations can include: • Hours • Interactions with office and professional staff • General attendance • Call schedules • Overnight/weekend schedules • Participation during rounds and conferences • Expectations for clinical care, patient interaction, and procedures • Oral presentations • Written documentation • Assignments • Write-ups • Anything additional that the preceptor feels is necessary 17
