Agenda of the 82nd Senate Hofstra University Student Government Association
April 5th, 2018 Student Center Greenhouse Professional Development Workshop Call to Order I. II. III. IV.
V.
VI.
VII. VIII. IX. X.
Quorum Call Approval of Senate Minutes from March 29th, 2018 Approval of the Cabinet Minutes from April 4th, 2018 Executive Board Reports A. President—R. Cinquemani B. Vice President—A. Normandin C. Comptroller—M. Kutsch D. Secretary—A. Gieger Heard @ Hofstra A. #MyHofUSA B. Bookstore Advisory Feedback Committee Chair Reports A. Appropriations—S. Read B. Club Relations—A. Radeva C. Public Relations—I. Hinson D. Rules—A. Labrie E. Spirit—C. Tomasso F. Student Services—D. Denton Special Business A. Elections Commission Report For the Good of the Order Announcements Snap Cup
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Minutes of the 82nd Senate Hofstra University Student Government Association
March 29th, 2018 Multi Purpose Room East Meeting called to Order at 6:10 pm 1. Quorum Call 2. Approval of Senate Minutes from March 15th, 2018 a. Senator Narain moves to pass the Senate Minutes i. Motion seconded ii. Motion passes unanimously 3. Approval of the Cabinet Minutes from March 28th, 2018 A.
Senator Harley moves to pass the Cabinet Minutes i.
Motion is seconded
ii.
Motion passes unanimously
4. SGA-Wide Leadership Reflection A.
Senator Rielly presents that Senate as well as all Justices and Associates invited to this Senate will complete a leadership trait self-evaluation to discuss what each personality type description says about the qualities they have as a leader, and how knowing this can help you grow as a leader i.
Senate split into groups to discuss their results and then came back to the table to share what they learned
B.
Senator Rielly explains that a group of SGA members went to the MARK Leadership Conference where they discussed leadership styles and how to leave your own “mark� on the world
C.
Chairperson Read moves for a 5-minute recess i.
Motion seconded
ii.
Motion passes unanimously
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5. New Business A.
Vice President Normandin explains that both pieces of legislation that are here tonight are from Cabinet last night and these pieces of legislation had to bypass the Rules Committee because it has come up unexpectedly due to recent events i.
Because it did not go through Rules, Senate needs a 3/4 vote to pass this legislation
ii.
Background: tomorrow there will be a protest in Plaza West regarding the Thomas Jefferson Statue outside the Student Center
iii.
Senator MacCarthy asks why the message is being passed before the polling question when the message mentions the poll 1.
Vice President Normandin says yes it will look silly if the message passes and not the poll
2.
Chairperson Radeva asks if the SA.2018.82.003 will be reopened if the poll does not pass a.
iv.
Senator Doan asks how the poll will be distributed 1.
v.
Vice President Normandin says she would like it to go out as a campus wide email
Senator Ramirez asks how long the poll would be open 1.
B.
Vice President Normandin says yes, the legislation can be reopened to revised with a 3/4 vote if this happens
Vice President Normandin says about a week but this could be open for debate and would depend
S.A.2018.82.003 i.
Senator Doan moves to strike “in an effort” to read only “to amplify” 1.
Motion seconded
2.
Objection
3.
Debate a.
Senator Doan for: “in an effort to” sounds wishy-washy, she thinks SGA should take a stance and say, “to amplify” it’s not just “an effort” i.
b.
Yields time to the chair
Senator Crofts against: thinks keeping “in an effort” doesn’t negate the effort being put in and actually shows the students that SGA cares i.
Yields time to Senator Narain - “amplify” leaves it open that if SGA doesn’t get results it won’t look good
ii.
Yields time to Senator Algarin - agrees it’s an empty promise if it’s just “amplify”
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4.
c.
Chairperson Radeva for: this statement does not need to be diluted and the fact that we are responding to this is an effort so explaining “this is the effort” is unnecessary and the only “promise” being made is that SGA is sending out a poll
d.
Senator Harley against: even if SGA has the statistics SGA cannot guarantee that administration will listen so it’s important to have “in an effort to” because we are going to put in the effort but then if they don’t listen it wouldn’t be SGA’s fault
iv.
2.
Vote: By a vote of 27-0-0 this motion passes
Senator Ismail moves to pass the SA.2018.82.003 1.
Motion seconded
2.
Objection
3.
Motion rescinded
Senator Doan asks for a point of info if the message will be sent to students or how the community will know about this Vice President Normandin says yes the data will go to administration but it will also go on SGA social media as SGA’s stance
Senator Schmidt asks if there will be a question about demographics Vice President Normandin says this is a question that would be dealt with on the poll for SA.2018.82.004
Senator Harley asks who would receive the poll results 1.
vii.
By a vote of 5-22-0 this motion does not pass
Motion seconded
1. vi.
Yields time to Chairperson Denton - “in an effort” makes it not sound as controlling as taking the phrase out does
1.
1. v.
ii.
Senator Ramirez moves to change “on campus” to “located outside of the student center entrance”
a. iii.
Yields time to Senator Crofts - wouldn’t want to lie to student body
Vote to strike “in an effort”: a.
ii.
i.
Vice President Normandin says it will be sent to students and data will be sent to administration but will also be published for students and the public to see just as with other SGA data collect (Student Appreciation Week surveys for example)
Senator Doan moves to add “this data shall be made public and brought to administrators” in the second sentence of second paragraph
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1.
Motion seconded
2.
Objection
3.
Debate a.
Senator Doan for: thinks students should be aware that they will see/receive results as well not just the administration behind closed doors i.
b.
Senator Ramirez against: agrees with the intent but thinks it should be phrased so that students know what “public” means and where this information will go i.
4.
Yields time to the chair
Yields time to Senator Chiagozie- thinks wording should be changed
c.
Senator Narain for: the polls are always made public for students to see so this just clarifies that
d.
Senator MacCarthy against: agrees but thinks it’s not grammatically correct in the current motion
Vote: a.
By a vote of 2-23-0 this motion does not pass
viii. Senator Doan asks for a point of information on what a moderated caucus is 1.
ix.
Vice President Normandin explains that a moderated caucus is when a number of speakers are picked and speaking time for each speaker is set
Senator Doan moves for an unmoderated caucus for 5 minutes to discuss the wording of how to include “making the poll public” where SGA stays at the table 1.
Motion seconded
2.
This motion passes
3.
Caucus a.
Senator Harley says we should say “available to students” if it’s SGA’s goal to have the students know this
b.
Senator Spann asks if the poll results will be public to everyone i.
Vice President Normandin says SGA is in the middle of a caucus so there are no questions, but yes
c.
Comptroller Kutsch suggests “brought to administrators and made public to student body”
d.
Chairperson Denton agrees but thinks SGA should add “via” after “made public” so people know where results will be available
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e.
Chairperson Radeva says - instead of “made public” just say “made available” and where students could find the results in case there are concerns about it being completely “public”
f.
Comptroller Kutsch agrees and suggests “brought to administrators and made available to student body via the SGA website” i.
4.
SGA Advisor Boneta adds from the gallery that the website is “public” though
g.
Senator Craig says - our website is outdated it might not be good to direct people there - suggests putting results on social media
h.
Senator Chiagozie says she thinks the results should go somewhere not public and only be available to administration and students, not the media
i.
Senator Crofts agrees that having results available to all media could create a problem
j.
Chairperson Radeva - the wording “available” shows SGA is not hiding anything and thinks it is appropriate for the results to be on the website because this is an official poll and platform and social media is less professional - it’s not a campaign; also it is not a stance, the poll will be data, even if media sees the data SGA doesn’t need to comment
Comptroller Kutsch moves to extend the caucus by one minute a.
Motion seconded
b.
Motion passes unanimously
c.
Senator Tadbiri suggests emailing data to students to protect the protestors
d.
Comptroller Kutsch thinks if we are making the information available to students than it will get to the media anyway and become public because once students know it will get to the media at some point so SGA might as well own the data if SGA polls. It is not SGA taking a position, it is just data
e.
Senator Ismail thinks that if a statement is made then it should be sent to all students or make available on the Hofstra portal
f.
Senator Craig - posting on social media or the website is so public so the portal or email keeps a smaller audience for the results
g.
Senator Doan agrees with having something on the portal but thinks making an announcement so it’s not hidden in the menu tab would be good and also thinks hiding it from media could look bad
h.
Senator Ramirez thinks we need to decide intent. Should the results be public or just available? She thinks it is an issue of
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safety and thinks that the poll results staying within Hofstra will be important x.
Vice President Normandin clarifies intent: the goal of this message is that the media is contacting Cabinet for statements and this will SGA’s stance
xi.
Comptroller Kutsch moves to open the gallery for SGA Advisor Boneta to speak
xii.
1.
Motion seconded
2.
Motion passes unanimously
3.
SGA Advisor Boneta says that SGA has power and impact: this poll, it can work for or against different groups or create an interesting outcome and data can get very misconstrued. Only a small percentage of students may respond, the impact of this is more important than the small details, SGA should focus on opening doors not closing them
Comptroller Kutsch moves to close the gallery 1.
Motion seconded
2.
Motion passes unanimously
xiii. Senator Schmidt moves to have an unmoderated caucus where Senate does not stay at the table for five minutes to discuss this legislation 1.
Motion seconded
2.
Objection
3.
Motion rescinded
xiv. Chairperson Denton moves to have an unmoderated caucus where Senate does not stay at the table for fifteen minutes to discuss this legislation 1.
Motion seconded
2.
Objection
3.
Motion rescinded
xv. Senator Firooz asks if SGA can just say that SGA supports peaceful protesting 1.
Vice President Normandin says yes, we can if that is what is voted on
xvi. Chairperson Hinson moves to go into an unmoderated caucus where Senate does not stay at the table for 10 minutes about this legislation 1.
Motion seconded
2.
Motion passes unanimously
xvii. Vice President Normandin asks if Senators would like to continue talking for five minutes 1.
Some Senators raise their hands so Vice President Normandin extends the time of the caucus
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C.
Senator Narain moves to go into Executive Session i.
Motion seconded
ii.
Vote: 1.
D.
By a vote of 18-6-1 this motion passes
Senator Narain moves to end the Executive Session i.
Motion seconded
ii.
By a vote of 21-1-1 this motion passes
iii.
Continued Debate on SA.2018.82.003 1.
Senator Doan moves to change the wording to “seeks to facilitate” a.
iv.
No Second - this motion is not seen
Comptroller Kutsch moves to pass SA.2018.82.003 1.
Motion seconded
2.
Objection
3.
Debate a.
b.
Comptroller Kutsch for: after the exhaustive debate this is closest to a solution that SGA can get with SGA’s own difference of opinions i.
Senator Algarin agrees and thinks SGA shouldn’t let debate start to get circular
ii.
Senator Schmidt understands the desire to do more but as a first message the neutrality works
Chairperson Hinson against: still feels that SGA should take a stronger stance since it “hurts” people on campus and even if people disagree, taking a stance is better than saying “there’s a problem but we’re not going to do anything” i.
c.
Yields time to Senator Ramirez - doesn’t think SGA should wait to figure out the majority opinion before making SGA’s opinion and anyone not at Senate tonight gave up their voices by not coming
Senator Narain for: we have debated this for 2 hours already so she gets that others want to add things based on their own feelings, but this is a close agreement also it will say SGA’s stance not “Senate” which incorporates Associates, Justices, and members not present i.
Yields time to Chairperson Radeva - this is a particular issue and is very serious and causes a lot of controversy and this is a good first step and important to stay neutral
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d.
4.
Vote: a.
E.
Senator Ramirez against: doesn’t think SGA should wait to take action - staying neutral is continuing to silence voices also the counter protest was made after the fact so they didn’t care about the statue before the protest was created
By a vote of 18-4–2 this motion passes
S.A.2018.82.004 i.
ii.
Senator Farooqui moves to Strike SA.2018.82.004 from the Senate Agenda 1.
Motion seconded
2.
Vote: by a vote of 22-1-0 this motion passes
Comptroller Kutsch moves for a three-minute recess 1.
Motion seconded
2.
Motion passes unanimously
6. Executive Board Reports A.
B.
C.
Senator Ramirez moves to open the gallery i.
Motion seconded
ii.
Motion passes unanimously
iii.
Ja’loni Owens speaks and says that she organized the protest and wants to say that the past few days people have been threatening her since she started this protest and hopes that campus can support that students who are unrepresented based on their race and that she hopes there is no neutral option because if you say nothing you are against her and people like her don’t have a place at the table and that she’s disappointed that a lot of people are willing to be neutral and crush minorities
Senator Ramirez moves to close the gallery i.
Motion seconded
ii.
Motion passes unanimously
President—R. Cinquemani i.
Not present
D. Vice President—A. Normandin i.
She will be at the protest and encourages all students to go and be politically active; however in terms of SGA: if you attach SGA to your name in any way you cannot stray from the language that was passed tonight and that is neutral 1. Senator Schmidt asks if it would be possible for an initiative to take a stance on the statue issue a. This can be discussed
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2. Senator Crofts asks how to respond if someone asks “aren’t you in SGA” after you share an opinion a. Vice President Normandin explains that you can say that you are in SGA but then make sure to add that this is your individual opinion b. Chairperson Denton asks about the media 3. Comptroller Kutsch moves to open the gallery a. Motion seconded b. Motion passes unanimously c.
Ja’loni says that there is a separate room set up for media to respect peoples’ privacy and Public Safety will be everywhere so you will not be forced to say anything if you do not want to
d. Senator Ramirez asks what if someone asks you what SGA’s opinion is and then if you agree with it i.
Vice President Normandin says you can have your own opinion and that would sound tricky but please try to keep it separate “this is SGA and this is me” start with yourself and not your tie to SGA
e. Senator Schmidt - since the message says SGA wants to facilitate dialogue it is okay if any protestor asks someone in SGA for help in communicating with administration that she can help i.
Vice President Normandin responds yes
4. Chairperson Radeva moves to close the gallery a. Motion seconded b. Motion passes unanimously ii.
Next Senate: will be a professional development activity: SGA will be taking headshots for SGA’s website as well as for Senators’ professional profiles as well as workshops on LinkedIn, Cover Letters, Resumes, etc. 1. Senator Algarin asks if she could bring technology then to follow along a. Vice President Normandin says yes and adds that the LinkedIn/online portion or info on resumes will not be extensive 2. Chairperson Denton says they will also talk about internships that Senators that have had internships can share and/or how to search for jobs/internships
iii. Wednesday, April 4th will be Open Cabinet for anyone interested in attending especially if they are interested in running next semester at 6:30pm and you may come/go as you please iv. Hofstra Gala
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1. Senator Craig explains that Gala is held on May 3rd and is a fundraiser for Hofstra where administrators, faculty, students, other Hofstra affiliates attend, it is fun and great for networking 2. Vice President Normandin explains that SGA has money to pay for a table (of 10 seats) at Gala and Senate votes on the ten people they believe should attend; the 10 people with the most votes receive a ticket 3. There is a second SGA sponsored table where any person nominated for a Student Leadership Award is eligible for via a raffle - randomly picked 4. Senator Algarin asks if you are allowed to vote for yourself a. Yes 5. Vice President Normandin will find the Justices/Associates for their votes as well and if you are not here let her know so you can vote also v.
Senator Harley has sign-up sheets 1. Cookout and Conversation with employees of SHACC is especially important; SGA should be there to support as it is in regards to continuing conversation on mental health counseling 2. Senator Harley presents a. SHACC event- Friday April 6th from 12:00pm to 2:00pm and will be great to continue the conversation for mental health counseling and is in a comfortable setting, for asking questions, etc. b. Hofstra’s Pride, Paint, and Plant event - on April 14th from 9am to 12:30pm where you plant gardens and paint fences for elderly in the community who can’t do this for themselves; you get a free t-shirt and free breakfast for participating - the sign up is a google form that will be in the group chat: SGA is the group and Senator Harley is the group leader
vi. April 13th is ResLife’s First Generation Conference - it would be great for SGA to support - referring to students whose parents did not go to college 1. Senator Farooqui adds that it does refer to immigrant students though if they are the first in their family to receive a degree in America 2. Senator Crofts says it is if your parents don’t have 4 year degrees, so it still counts if they have an associate’s degree or gone to a trade school a. Vice President Normandin says Hofstra is all about “selfidentification” so if you identify with first generation in any way you count E. Comptroller—M. Kutsch i.
Reminder: Budget Review is Wednesday, April 4th during common hour in the Dean of Students Hallway and Budgets are due Wednesday, April 4th by 11:59pm via a google form
ii.
Still discussing the voucher issue with SGA Advisor Boneta
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F. Secretary—A. Gieger i.
No report
VII. Heard at Hofstra A. #MyHofUSA: wants to start an online engagement campaign using this hashtag asking students to comment what they want to see in a menu - please post this on your social media and then screenshot the comments you get and send them back to Vice President Normandin - Compass is very passionate about getting student idea for the menu i.
Senator Ramirez gives a brief rundown of the old HofUSA menu: they had everything: omelettes, burgers, chicken wings, dumplings, brownie sundaes, funnel cakes, pies, shakes, rice bowls, burrito options, quesadillas, mozzarella sticks, grilled cheese, French toast (breakfast all night), fried raviolis, 1. Vice President Normandin recap: essentially it was a diner style with many options
ii. Senator Firooz - brownie sundae iii. Senator Farooqui - pancakes, brownie sundae, sampler platter, ice cream or froyo machine, mozzarella sticks, vegetarian or vegan option that’s not just salad, double grilled cheese, fried ravioli, waffle fries iv. Senator Ramirez - backed potatoes, mashed potatoes, breakfast menu v. Senator Algarin - mozzarella sticks, steak and cheese vi. Senator Greenberg- steak vii. Senator Osner - Haagen dazs milkshakes (Smashburger milkshakes are better than the old HofUSA ones) viii. Senator Tadbiri - steak and cheese, sweet potato fries, breakfast foods ix. Senator Doan - gluten free food and salad x. Senator Crofts- tater tots, quesadillas, condiments station like Bits has with Ranch xi. Senator Rielly - Mac and cheese, chicken tenders, sampler platter xii. Secratary Gieger - quesadilla, mozzarella sticks, brownie sundae, the buzz system xiii. Comptroller Kutsch - Omelettes, the buzzer system xiv. Chairperson Denton - pasta xv. Senator Doan - moves to open the gallery 1. Motion seconded 2. Motion passes unanimously a. Chronicle Representative Leo - as long as it’s quality, spice rack/seasoning
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xvi. Senator Ramirez - crushed red pepper xvii. Senator Rielly - grab and go ice cream/ice cream sandwiches xviii.
Senator Doan moves to close the gallery 1. Motion seconded 2. Motion passes unanimously
xix. Senator Ramirez says she thinks we should wait to start this hashtag campaign until after the weekend to give the protest the attention it deserves 1. Vice President Normandin says, if you personally wait that’s fine B. Bookstore Advisory Feedback i.
Comptroller Kutsch - seating area that’s not in the way, system of accountability with professors so that students can confidently order books: ex. the bookstore not having inventory is a concern
ii. Senator Craig - the dorm stuff that is there people get it other ways so it takes up space maybe just have it online iii. Chairperson Radeva- textbook return process- the lines are unbearable so maybe look into this iv. Senator Ramirez - wifi is not good v. Senator MacCarthy - books are too expensive and they price match but with stipulations that people just buy them elsewhere (in particular Chegg, Amazon, Textbooks.com; also the backorders and cancelling procedure is really difficult vi. Senator Spann- getting the post office to take credit cards vii. Senator Schmidt - the access codes for sites to do homework are so expensive viii. Senator Algarin - thinks the store is too expensive ix. Senator Osner - people would like to use swipes for toiletries, etc. in bookstore x. Chairperson Denton - more technology, like charging station with seating area xi. Senator Doan - supposedly there is a charging station on the second floor but she didn’t know and thinks the layout is inefficient xii. Senator Rielly - the stuff downstairs takes up space and not a lot of people buy it xiii. Senator MacCarthy - the stairs are not very accessible 1. Senator MacCarthy responds to a previous comment- there is a thing called “Dutch Debits” where your meal card turns into a debit card and can be used in the bookstore and maybe vending machines but it is a separate payment than the mealplan xiv. Senator Spann - more greeting cards 8. Committee Chair Reports
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A. Appropriations—S. Read i.
Comptroller Kutsch presents
ii.
Senator Spann moves to pass the Appropriations Minutes 1. Motion seconded 2. Motion passes unanimously
B. Club Relations—A. Radeva i.
Club Collaboration Event - slightly different format and are still finalizing the date but please spread the word, attend, and invite others; there will be financial incentives
ii.
Comptroller Kutsch moves to pass the Club Relations Minutes 1. Motion seconded 2. Motion passes unanimously
C. Public Relations—I. Hinson i.
Spotlight box for nominations will be put in the office
ii.
Instagram page: the committee consensus is that the spirit events posts should not take over the existing instagram
iii.
Chairperson Radeva moves to pass the Public Relations Minutes 1. Motion seconded 2. Motion passes unanimously
D. Rules—A. Labrie i.
Senator Firooz presents 1. Saw a club Constitution 2. Are working on Constitution audits 3. Rules is covering next week’s elections
ii.
Senator Doan moves to pass the Rules Minutes 1. Motion seconded 2. Motion passes unanimously
E. Spirit—C. Tomasso i.
Senator Schmidt presents 1. Spirit Week April 9-14th: tabling will be posted in the group tonight everyone is required to complete 2 hours of tabling
ii.
Senator Firooz moves to pass the Spirit Minutes
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1. Motion seconded 2. Motion passes unanimously F. Student Services—D. Denton i.
SGA at the Corner for the future want to make it weeklong and more exciting like Student Appreciation Week
ii.
Provost Scholar Reception: April 4th
iii. Stressbusters: May 7th to 18th and a google form will be sent out soon for tabling iv. Initiatives 1. Senator Schmidt - Sexual Assault Awareness Month programming - will be in the Axinn library - will be smaller display for the first two weeks and then a bigger display for the second two weeks a. There will be tabling required for that week (with a disclaimer reach out if you are uncomfortable) b. They will be showing “The Hunting Ground” date to be determined c. Next Friday is “Take Back the Night” at 6pm; Campus Feminist Collective, Students Advocates for Safer Sex, Queer and Trans People of Color Coalition, and Collegiate Women of Color have a speaker, a speak out, and a march and it would be great to have an SGA presence there 2. Senator Schmidt- Worker Appreciation initiative a. “Humans of NY” but with Hofstra workers displayed on HofCast 3. Senator Osner - wants menstrual products in different spots on campus; she is discussing this with the health center/through the university to see if they have funds for this already so that SGA doesn’t have to allocate it’s own funds to distribute this further 4. Senator Spann - Public Safety initiative focusing on active shooter awareness: first creating an app that would be like “blue light in your pocket” a. Stonybrook University works with a company called Rave and she has been in contact with them about the app and their video that students created to have a plan for what to do in an active shooter scenario b. Talking with Public Safety about permissions that would be needed toward creating a Hofstra specific interview c. Reach out to her if you are interested in researching other universities
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i.
Senator Craig - there is a new hire whose job is “risk management� on campus so shooting prevention would fall under this if she wants to reach out to him
d. There is also a training for professors and faculty coming up and she is going to see if they have a plan to advertise to students later 5. Senator Harley - Arbor Day initiative a. In contact with the plant department but there is a conflict on Arbor Day so date tbd b. Basically students would be able to plant and water trees 6. Senator Harley - color printer on campus in progress 7. Senator Harley - workout equipment in Netherlands in progress 8. Senator Ramirez - smoking ban is waiting for feedback from Public Safety 9. Chairperson Denton - Narcan is on hold 10. Chairperson Denton - initiative to grow Public Policy department in particular she wants to get a women in policy class brought to Hofstra a. Senator Schmidt asks if she was thinking American politics or otherwise i. v.
She was thinking American but international would be great too
Comptroller Kutsch moves to pass the Student Services Minutes 1. Motion seconded 2. Motion passes unanimously
9. Special Business A.
Elections Commission Report i.
Senator Craig presents important dates:
ii.
Monday 4/2 from 7-8:30 plaza middle is first information session
iii.
Wednesday 4/4 from 11am-12:30pm second information session
iv.
Email SGA_Elections@pride.hofstra.edu with conflicts or questions
v.
All Senators running (even for re-election) need to come to an info session, get a packet, complete the packet, and return the packet along with your picture and bio
vi.
Campaigning: April 17th to 24th
vii.
If there is a contested ticket there will be a debate most likely on April 18th during common hour
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viii. Wednesday April 25th at 9am to April 26th at 5pm are elections ix.
April 26th at 6:00pm is Elections Bash and 6:30pm is the final meeting of the 82nd Senate
x.
April 26th following the ending of the 82nd Senate meeting will be Turnover and first meeting of the 83rd Senate
10. For the Good of the Order 11. Announcements 12. Snap Cup Senator Crofts moves to Adjourn the Senate Meeting Motion is seconded Motion passes unanimously Senate Meeting Adjourned at 10:56 pm
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Minutes of the 82nd Cabinet Hofstra University Student Government Association
April 4th, 2018 Davison Room 020 Meeting Called to Order at 6:31p.m. 1. New Business a. Colin Sullivan: social media conversation i. Tomasso, Colin, and Carley had a conversation regarding SGA’s social media platforms and how they could be revitalized to increase SGA presence online. The decision is to either revamp SGA’s current platforms, or create an entirely new one. ii. Colin and Carley’s experience has shown that it can be really difficult to revamp the current platforms, as it can be difficult to build a page from the ground up. iii. SGA would need to be clear about the change in order to maintain transparency. Moving forward, SGA should consider continuing forward with the current platforms, but being intentional with tone and content. 1. On Facebook today, algorithms make it difficult to gain traction unless you are an individual (groups have a harder time). iv. Colin saw success in just changing his tone on Facebook. 1. Stopped posting so formal, became more casual. 2. Went from two-three sentences per post, to a few words with additional content, such as gifs.
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v. Cabinet discussed the question of finding a balance between being a resource online for students, and trying to promote too many club events and losing our platform. 1. Additionally, how does SGA determine which clubs to represent online? a. Discussion of applying campus-wide policies that Appropriations uses when allocating to club events, to PR b. Colin’s advice for current use i. Be more intentional with language ii. Plan ahead instead of operating on day-by-day basis iii. Finding balance between policy and working with the happenings on campus. iv. Colin plans social media three weeks out. v. Need for announcement campaign on changing of SGA’s PR. vi. Look at this week at Hofstra for content. vii.
Network selves with Hofstra accounts that are thriving online.
viii.
Balancing informational content with fun content.
2. President Updates a. Upcoming meeting with Houston and Sofia this Thursday, April 5th. b. Cookout and Conversation event this Friday, April 6th at 12:00 PM. This event will be located in the Hofstra USA Gazebo. This event is hosted by the Student Affairs Committee and the Student Health and Counseling Center. i. Chairwoman Denton suggests that we personally advertise the SHACC event to ensure that students are aware. Make students aware that the initiative is still ongoing. c. Town hall will be held on April 25th at Common Hour in the Multipurpose Rooms. SGA attendance is encouraged. d. Student Leadership Awards are coming up on April 29th.
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e. Hofstra Gala will be held on May 3rd at 6:00 PM. i. Vote at Senate will occur tomorrow. f. Discussion pertaining to how we will notify student leaders who received Gala tickets that they have won. i. Two emails will be sent out: one informing that the selection process is occurring, and a second announcing the winners. g. With Elections upcoming, referendum questions for the ballot must be submitted to Rules quickly. III.
Vice President Updates a.
Senate professional development workshop updates. i.
Photos scheduled for April 5th.
ii.
Discussion of best location, decision to move to Greenhouse rather than Hofstra Hall.
b.
#MyHofUSA Updates i.
IV.
Menu will be shared with Rich by Monday April 9th.
Matters at Hand a.
Appropriations - Chairperson Read i.
For budget weekend, 69 form responses have been submitted as of right now.
ii.
Read has noticed that the clubs that come to Treasurer Trainings have significantly more accurate budgets than those that do not.
iii.
Budget weekend is this weekend!
iv.
Allocations will be sent out next week, and appeals deadline as well. Appeals close at 5:00 PM next Friday, April 13th.
v. b.
Budget Appeals will be April 19th.
Public Relations - Chairperson Hinson
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i. c.
The committee decided to order cookies for the election cycle.
Club Relations - Chairperson Radeva i.
April 24th will be the Club Fusion Fest event.
ii.
The prize for the event is set, there will be food at the event.
iii.
Club Relations worked on two pieces of legislation this week. The first regards club office space, the second is an agreement between club leaders who are allocated an office.
iv.
Radeva has been following up on work orders for individual club office spaces.
v. d.
Door signs for club offices are being ordered.
Student Services - Chairperson Denton i.
Provost’s reception was a success today. There were options for Kosher and Halal. Sigma’Capella performed.
ii.
Stressbusters google form was sent out on Monday, they have begun receiving responses on club.
iii. e.
Rules - Chairperson Labrie i.
f.
g.
Initiatives are running smoothly
Discussed club seen at Rules this week.
Spirit - Chairperson Tomasso i.
Spirit Week is next week!
ii.
Flier distribution is in progress.
Comptroller Kutsch i.
Kutsch has the enrollment numbers for budget weekend.
ii.
The Appropriations Committee discussed constructive changes for the voucher process in the future.
V.
For the Good of the Order
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Vice President Normandin moves to adjourn the Cabinet Meeting Motion seconded Motion passes unanimously Meeting adjourned at 7:57 pm
22
Appropriations Minutes S18 Weekly Meeting 6 04/3/18 Meeting Commenced
6:35 PM
Attendance Attended
Senator Zain Farooqui Senator Timothy Grief Senator Rana Ismail Senator Janet Narain Comptroller Max Kutsch Chair Sandra Read
Absent (excused)
Senator Moontahinaz Rob
African Student Association Requested:
$2,726.15
Fashion Show Food Allocated:
$2,726.15
Fashion Show Food
$2,726.15
$2,726.15
Command Hooks
$26.61
$26.61
Spray Paint
$115.50
$115.50
PVC Pipes
$233.64
$233.64
Hofstra International Requested:
$375.75
Command Hooks, Spray Paint & PVC Pipes Allocated:
Total for Category
$375.75
Requested:
$3,101.90
Allocated:
$3,101.90
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Colleges Against Cancer Requested:
$2,034.11
Helium Tank, Purple Balloons, Snapchat Filter, Coffee Sleeves, Balloon Arch & Survivor Dinner Allocated:
$2,034.11
Helium Tank
$44.99
$44.99
Purple Balloons
$14.38
$14.38
Snapchat Filter
$506.14
$506.14
Coffee Sleeves
$320.00
$320.00
Balloon Arch
$425.00
$425.00
Survivor Dinner
$723.60
$723.60
Total for Category
Requested:
$2,034.11
Allocated:
$2,034.11
Hofstra Club Rowing Requested:
$586.88
Mileage Allocated:
$586.88
Mileage
$586.88
$586.88
$250.00
$250.00
Hofstra University Bowling Club Requested:
$250.00
Hoodies Allocated:
$250.00
Hoodies Total for Category Meeting Adjourned
Requested:
Allocated:
$836.88
7:51 PM
Total Requested
$5,972.89
Total Allocated
$5,972.89
Percent Allocated
$836.88
100.00%
Respectfully Submitted, Sandra Read Appropriations Chair
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Club Relations Minutes S18 Weekly Meeting #8 04/02/18
Meeting Commenced
6:02 PM
Attendance Attended Senator Lily Chiagozie Senator Brandon Crofts Senator Manni Doan Associate Simrit Kaur Senator Cristian Sanchez Associate Shafeena Sharak Chair Aleksandra Radeva Absent
Senator Dana Craig
1) Club Relations Event Planning a) Name: Club Fusion Fest b) Date & time: 4/24 at 6:30PM c) Location: MPR West d) Food order is in e) Flyers are submitted for OSLE approval f) Award: Club Relations will sponsor an aspect of a club event worth $200!! g) Discussion about PR and invitations for the event 2) Storage space legislation a) Content: allow non-SGA recognized clubs to use the SGA storage space b) Will be brought to Rules on 4/9 c) Will be presented to Senate on 4/12 3) Office space agreement a) Content: form that ensures clubs are aware of and will comply with office rules b) Will be brought to Rules on 4/9 c) Will be presented to Senate on 4/12
Meeting Adjourned
7:05 PM
Respectfully Submitted, Aleksandra Radeva Club Relations Chair 25
Public Relations Minutes S18 Weekly Meeting #8 04/02/18 Meeting Commenced Attendance Attended
6:15PM Senator Charles Greenberg Senator Rosaria Rielly Associate John McDonough Associate Julia Esposito Chairwoman Imani Hinson Associate Imani Schulters Associate Emanuelle Souffrant Senator Jewell Stewart
Absent
Associate Charles Kim (Excused)
Visitor ` 1. Website a. Look for corrections that need to be made 2. Elections a. Sticker design? b. Estimate on how much “I Voted” cookies would be 3. Spotlight a. Suggestion form done, will be put in the office next to box next week 4. Food truck advertisements a. Done- just needs to have directions as to how to go about doing it added to the flyer 5. Instagram page a. Further discussion about having separate Instagram for “big events” 6. Picture Day a. Board decorations? Meeting Adjourned
6:45PM
Respectfully Submitted, Public Relations Committee Chairwoman Imani Hinson
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Rules Minutes S18 Weekly Meeting 8 4/02/18 Meeting Commenced
6:34 PM
Attendance Attended Senator Wiley Fletcher Senator Catherine MacCarthy Senator Donia Firooz Senator Mana Tadbiri Chairman Alex Labrie Absent
1. Hofstra Live Action Gaming a. Reason for attending: Updating Club Constitution b. Name change: Hofstra Live Action Adventure c. Passed 4-0-0 2. Habitat for Humanity a. Reason for attending: Updating Club Constitution b. Passed 4-0-0 3. Hofstra Ballroom Dance and Latin Dance a. Reason for attending: Updating Club Constitution b. Passed 4-0-0
Meeting Adjourned
7:44 PM
Respectfully Submitted, Rules Chairman Labrie
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Spirit Minutes S18 Weekly Meeting 7 4/3/2018 Meeting Commenced Attendance Attended
6:45 PM Senator Belle Schmidt Senator TJ Nair Senator Nicole Algarin Chair Chelsea Tomasso Associate Jack McDonough Antonella Colon Donia Firooz (visiting)
Absent
Senator Celeste Battipaglia Associate Louis Rafter
I. II. III.
Review of banner & frame Watch the promo video Pride Block a. Created “purpose� statement b. Complete specific questions for next meeting
Meeting Adjourned
8:02 PM
Respectfully Submitted, Spirit Chair Tomasso
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Student Services Minutes S18 Weekly Meeting 7 4/3/18 Meeting Commenced Attendance Attended
5:31 PM Senator Kathryn Harley Senator Ryan Leighton Senator Alexa Osner Senator Carissa Ramirez Senator Isabelle Schmidt Senator Gabrielle Spann Chair Deandra Denton
A. Provost Scholar Reception a. Tomorrow during common hour on 10th Floor of Axinn Library b. Have followed up with Provost Office, Catering, and Bookstore c. Sigma’Capella performing d. Made centerpieces during meeting B. Stressbusters a. Quotes for massages i. Will follow up with both companies on dates and pricing b. Room Reservations i. Need to reserve tables and room(s) for massages ASAP c. Club Activity i. Google Form created and sent to all clubs via email list from Club Relations committee C. Initiative Updates a. Free Menstrual Products i. Emailed Donna Willenbrock from Student Health Service to schedule a meeting ii. Continuing research, plans to contact representatives from Brown University to discuss initiative further iii. Data from SGA at the Corner will be helpful to reference b. Sexual Assault Awareness Month (SAAM) Programming i. First library display is currently up near the reference desk ii. Tabling in the atrium will end on Thursday April 5 iii. Take Back the Night on Friday April 6 at 6:00 pm in the Student Center Theater 1. CFC looking for a couple of volunteers 2. More information will be shared during Thursday’s Senate meeting iv. Documentary Screening 1. Will show The Hunting Ground 2. Need to confirm date with CFC and IEI c. Public Safety App i. Continuing research ii. Considering next steps 1. Create a task force/group with interested SGA members so that more
29
ideas can be shared 2. Work on legislation that is a call to action for addressing campus safety 3. Self-defense class d. Staff Appreciation i. Ryan, Belle, Kathryn, and Alexa had meeting to share updates on initiative ii. Had conversation with Denise Boneta and Candace Chau from Compass regarding promotion of event. Considering posting on Hofcast and The Chronicle iii. Will follow up with Neil Collins from Event Management this week to discuss use of the back of the Student Center Main Dining Room iv. Tabling: May 1 -3 v. Planning to have a “Humans of New York” styled posts, where students can shine light on their favorite employees and even get the chance to interview them e. Netherlands exercise equipment & Arbor Day i. Exercise Equipment 1. Emailed Beth McGuire from Residence Life to discuss exercise equipment in the Netherlands lounges a. Beth expressed budget concerns and mentioned that the exercise equipment currently in the towers was former equipment from the Fitness Center 2. Will be in contact with Pat Montagano from the Fitness Center and Campus Recreation to talk about this further and see if some equipment from the Fitness Center can be sent to the Netherlands ii. Arbor Day 1. Possible time conflict with Town Hall 2. Will follow up with Fred from the PLANT department f. Proposed Public Policy & Public Service major course i. Proposed Course: Women in Policy, Politics, and Public Service ii. Have reached out to several areas in multiple discipline areas (i.e., Sociology, Women’s Studies, and Political Science) 1. Will meet with Dr. Perotti from the Political Science department on Wednesday 4/11 to discuss her potentially teaching the course in the coming semesters g. Smoking Ban i. Emailed Karen O’Callaghan, Director of Public Safety 1. Will be in contact with Karen via phone call on Friday April 6 D. University Senate Student Affairs Committee updates a. Have committee meeting next week b. Town Hall: Wednesday April 25th E. High, Low, Butterfly
Meeting Adjourned
6:45 PM
Respectfully Submitted, Deandra Denton Student Services Chair
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