Agenda of the 82nd Senate Hofstra University Student Government Association February 1st, 2018 Student Center Greenhouse
Call to Order I. Quorum Call II. Approval of Senate Minutes from December 7th, 2017 III. Approval of the Cabinet Minutes from January 31st, 2018 IV. New Business V. Executive Board Reports A. President—R. Cinquemani B. Vice President—A. Normandin C. Comptroller—M. Kutsch D. Secretary—A. Gieger VI. Committee Chair Reports A. Appropriations—S. Read B. Club Relations—A. Radeva C. Public Relations—I. Hinson D. Rules—A. Labrie E. Spirit—C. Tomasso F. Student Services—D. Denton VII. For the Good of the Order VIII. Announcements IX. Snap Cup Adjournment
Minutes of the 82nd Senate Hofstra University Student Government Association
December 7th, 2017 Multipurpose Room West and Greenhouse Meeting called to Order at 6:54 pm I. End of Semester Reports A. President’s Report -‐ President Cinquemani i. 3 mantras 1. Collaborating with organizations 2. Embracing differences 3. Staying positive and open minded to new ideas ii. Four “C”s of Senate 1. Collaboration a. SGA works with other clubs often for various events, in particular with Pride Expo, SAW, PUW 2. Communication a. Remain in contact with administration and students; dining, SHACC, and more 3. Community Service a. SGA participates in bettering our community -‐ helping RHA with Halloweentown, some Senators went to Ronald McDonald House, Thanks and Giving cards 4. Civic Engagement a. Reach out to students to ensure to be their voice; Facetime with SGA, Vigil for Peace, and others iii. Two weeks of Programming with Stressbusters are still ahead even though Senate will be out of session B. Comptroller’s Report -‐ Comptroller Kutsch i. Comptroller is a procedural position and this report is mostly a snapshot of flow of funds and allocations made all semester ii. Joseph Fitzpatrick helped SGA with knowing exact amounts they have which allowed appropriations to allocate a more specific amount and overall more funding to clubs iii. Voucher system from the Compass Contribution to allocate this to clubs for food events iv. Keeping communication open is key and will continue to do this next semester v. IRCB: Justices and Senators went above and beyond to reach out to clubs and sit with them to discuss and help them better with financing vi. Tracking restricted items and working on internal accounting as well as rollback and is working on a more efficient system vii. New initiatives: Comptroller Kutsch is also working on a compost initiative and a financial services initiative-‐ still able to work outside the Comptroller duties by aiding in wider Senate initiatives C. Appropriations Chair Report -‐ Chairperson Read i. $67,720.26 were allocated to clubs this semester during weekly meetings
Treasurer Trainings: not only did they host the usual ones but her and Comptroller Kutsch made sure to go out of their way to reach out to Club Sports meetings and Multicultural Caucuses to make as many people aware as possible iii. Budget Review -‐ day budgets are due and help clubs with the paperwork so the budget is the best it can be for Appropriations iv. Budget Weekend -‐ Appropriations finished in less than 24 hours which is the shortest it has been which is good in terms of efficiency v. 26 clubs received the vouchers they came up with from the Compass Contribution vi. Goals for next semester: 1. have clubs submit budgets on GIHU so advisors can view the budgets -‐ will also streamline the process and help appropriations keep track of budgets better 2. Add a 3rd treasurer training during a common hour 3. Continue going to many club category (sports, multicultural, etc. meetings) D. Club Relations Report -‐ Chairperson Radeva i. Club Portfolios Project -‐ started this summer and compiled information about all SGA recognized clubs -‐ establishes an increase in communication between SGA and club leaders -‐ included in this is a mailing list so all club leaders can receive emails SGA wants them to -‐ as well as makes sure that SGA is aware of any potential issues ii. Senators are keeping in touch with their assigned club from this project iii. Club Mixer -‐ collaboration event during SAW -‐ more than 20 clubs were represented; it was a game setting -‐ received good feedback from clubs and will hold a second event at the end of next semester 1. Focus of event: on collaboration, building connections, and having clubs come to work together on initiatives iv. Club Office Space Reallocation Transition -‐ facilitated this process and work orders v. Have made club office space rules sheets which are posted so everyone is aware 1. This includes in the future mandatory office hours so SGA can ensure proper use of the space vi. NEXUS initiative -‐ students wanted help to establish this new club -‐ Senator Crofts is leading this vii. Update and regulation of prayer space -‐ Senator Tadbiri as Inclusion Ambassador is working on this and will continue next semester; she has been attending multicultural caucuses and has helped to establish great communication with this club category and their needs E. Public Relations Chair Report -‐ Chairperson Hinson i. Senator Greenberg presents ii. Public Relations worked to make sure the student body was informed and aware of activities on campus iii. PR used fliers, posters, and social media posts to get information out iv. Student Appreciation Week video was created about what SAW is and how students can get involved v. Build-‐A-‐Friend is on December 11th in HofUSA where students can stuff an animal vi. Finals Survival Kits -‐ PR made bags to hand out to students vii. Hope to continue promoting SGA as an organization even more going forward -‐ will bring back “Spotlight” on social media for all members of SGA to be featured F. Rules Chair Report -‐ Chairperson Labrie i. Vice President Normandin presents ii. Chairperson Labrie ran fall elections which were very successful in growing SGA-‐ Senate has the largest involvement it has had in awhile iii. Senator Chiagozie is Ethics and Conduct chair and Senator Farooqui is archivist; both are important internal positions
iv. New initiative for allocating club elections -‐ it is an ongoing responsibility of SGA to have a representative so Chairperson Labrie has decided to assign a committee to election duties each week to ensure this responsibility is spread evenly throughout Senate v. 12 items of Senatorial Action all varied in type and topic 1. in particular some were passed to approve questions for polling, internal legislation about IRCB and Judicial Panel, also some involving OSLE vi. Going forward -‐ more civic minded initiatives coming vii. 4 clubs were recognized this semester and others updated their Constitution G. Spirit Chair Report i. Pride Expo -‐ not only had presence and had a poll this year -‐ on sporting events and activities which is useful for other spirit events ii. Midnight madness -‐ tabling and face tattoos to support basketball team iii. Pride Unleashed Week – similar but changed it up a little and did Bingo -‐ 70 plus students attended which was a great turn out and tabled giving out things to students to get interaction and increase pride iv. Hof Celebrates holidays -‐ worked with CSA and RHA to decorate a window v. Stressbusters -‐ spirit is doing a candy bar on Monday vi. Hofstra vs. Villanova game -‐ hopefully students can come to that vii. For the future: 1. working on Pride Block -‐ (other schools call it spirit rock) -‐ is hoping to keep moving forward with this initiative 2. In contact with George Mason about their equivalent and looking into bringing this to Hofstra H. Student Services Chair Report i. Defamation Experience -‐ focus on diversity and inclusiveness -‐ worked with a lot of organizations and offices before this event for programming ii. SAW -‐ polled over 2,080 students which is significantly more than in past years and will help with initiatives iii. Provost Scholar receptions with bookstore and provost office -‐ over 73 recipients were present iv. Stressbusters coming up v. Initiative and events coming up -‐ P Safe event in February Quorum Call Approval of Senate Minutes from November 30th, 2017 A. Senator Leighton moves to pass the Senate Minutes i. Motion seconded ii. Motion passes unanimously Approval of the Cabinet Minutes from December 6th, 2017 A. Comptroller Kutsch moves to pass the Cabinet Minutes i. Motion is seconded ii. Motion passes unanimously New Business A. S.A.2017.82.010 i. President Cinquemani explains that students are concerned and unclear among student body about ii. Comptroller Kutsch explains that they included a background of how the petition went around and comes directly from the students iii. Vice President Normandin adds that they included information about the peaceful protest and checked with Crofts to ensure all information was correct and that the purpose is that SGA is supporting open communication iv. Chairwoman Read asks who sees this if it gets past 1. Rita says it will be published on our website but will also go to administration
2. VP adds this will Algarin asks them what the overall objective/what they want to happen 1. VP says to look at the “let it be resolved” section; most importantly want to resolve miscommunication-‐ they kept the SA vague since there is not a cohesive agreement of what the students want so just want to ensure it is left open to conversations -‐ no particular specific policies in resolution yet vi. Algarin asks what will happen if it passes 1. Kutsch says it will go to administration and they will see that SGA and student body wants this to happen; it will go to the appropriate offices and 2. VP says it adds weight to the SA that Senate votes for this because if senate votes and the student body voted in senate -‐ there is a precedence for this 3. Rita says it’s important to let student body know that we hear their concerns vii. Crofts moves to pass SA.2017.82.010 1. Motion seconded 2. By a vote of 25-‐0-‐0 this motion passes B. S.A.2017.82.011 i. Chairperson Denton explains this comes out of student concerns as well -‐ this is mostly related to polling data from SAW week; want to extend the hours of the Oak Street Cafe; if it passes it will go to Dining ii. Senator Ramirez asks if change will happen immediately or if it will need to be approved and how will students learn about this 1. VP explains that at Cabinet when talking with Rich and Candace it is possible if the students support it so it could happen but by wanting to extend Oak by 8 hours a week 8 hours will have to be eliminated somewhere else so that would have to be discussed before it was implemented 2. Denton adds SAC will also have to approve this iii. Senator Harley moves to pass SA.2017 1. Seconded 2. Objection 3. Rescinded iv. President Cinquemani adds a point of information that of those who agreed 23% were commuters and 77% were Residents; 327/673 Commuters said yes and 1119/1407 Residents said yes v. Senator Crofts adds that based on the numbers 80% of Residents who took survey said yes and 49% of Commuters who took the survey said yes vi. Senator Farooqui moves to add a statement that says, “Whereas, of the 2,080 students polled, 80% of residential students and 49% of commuter students said they would utilize these extended hours of the Netherlands Oak Street Cafe;” 1. Motion seconded 2. By a vote of 26-‐0-‐1 this motion passes vii. Senator Narain moves to pass S.A.2017.82.011 1. By a vote of 25-‐0-‐1 this motion passes C. S.A.2017.82.012 i. Chairwoman Denton, President Cinquemani, Tadbiri, Leighton ii. Cinquemani reads the first two whereas iii. Tadbiri reads the next two whereas iv. Denton reads the next two whereas v. Leighton reads the final whereas and the Let it be Resolved vi. Read asks what administrators think about Compass’s plans 1. Cinquemani explains vii. Read moves to pass S.A.2017.82.012 1. By a vote of 26-‐0-‐0 this motion passes v.
VI. Executive Board Reports A. President—R. Cinquemani i. Waiting to hear about follow up information in regards to expanding the amount of free counseling sessions available ii. The HCLAS SAC is looking for new members for the Spring semester 1. The council is open to any student who has a major in the College of Liberal Arts and Sciences 2. It meets three times a semester on Fridays at 2:30 PM 3. Contact President Cinquemani if you would like an application iii. Like HCLAS on social media B. Vice President—A. Normandin i. End of Semester reports with administrators was a success ii. Straw poll, should we do a similar meeting with admins iii. Make sure that all members respond to polls and surveys sent by SGA iv. Attempt to make progress on initiatives during Winter break C. Comptroller—M. Kutsch i. Most paperwork came in under the deadline, waiting on a few straggling pieces D. Secretary—A. Gieger i. No report VII. Committee Chair Reports A. Appropriations—S. Read i. Thank you to everyone on the Appropriations Committee who went to elections this past week ii. The committee also helped fill out the Compass dining vouchers iii. Senator Battipaglia moves to pass the Appropriations Minutes 1. Motion seconded 2. Motion passes unanimously B. Club Relations—A. Radeva i. No report ii. Work orders for the new club office signs are in, waiting on OSLE to officially order the signs iii. Senator Harley moves to pass the Club Relations Minutes 1. Motion seconded 2. Motion passes unanimously C. Public Relations—I. Hinson i. Senator Greenberg presents for Chairperson Hinson ii. Senator Greenberg went to an election iii. Build-‐ A-‐Friend -‐ Dec. 11 at HofUSA at 7 PM iv. Created 100 bags for Finals Week survival kits v. The extra bags of stuffing came in! 1. There are 400 individual bags of stuffing vi. Sign-‐up sheet passed around vii. Comptroller Kutsch explained the event timeline viii. Comptroller Kutsch moves to pass the Public Relations Minutes 1. Motion seconded 2. Motion passes unanimously D. Rules—A. Labrie i. Senator Leighton presents the minutes for Chairperson Labrie ii. Three resolutions were passed iii. Senator Narain moves to pass the Rules Minutes 1. Motion seconded 2. Motion passes unanimously E. Spirit—C. Tomasso
Painted for Hofstra Celebrates the Holidays Colored with the little kids 1. Thank you to everyone who came to help color iii. Raffling off 20 tickets for Villanova game 1. We will be using the prize wheel 2. The game is December 22nd iv. Candy Stressbuster 1. Monday, December 11th from 11am to 2pm v. Spirit has put on a lot of events this semester and would like more attendance at events moving forward vi. Senator Ismail moves to pass the Spirit Minutes 1. Motion seconded 2. Motion passes unanimously F. Student Services—D. Denton i. Updates from SAC University Senate committee 1. Discussed the smoking ban polling data from Student Appreciation Week ii. Stressbusters are going to be run by senators 1. A signup sheet was passed around 2. Please contact the point person for each event if there are questions iii. Initiatives are in the works 1. Employee Appreciation Day a. Senator Leighton and Senator Schmidt speak i. They would like to have a larger event next semester ii. Senator Schmidt talks about Faculty and Staff appreciation cards iii. Write a card for whoever you want to write a card for iv. Everyone should do five (5) or six (6) cards v. Drop off completed cards in the Student Government office vi. They will be delivered next Friday, December 15th b. Senator Leighton is planning for next semester i. He would like to see a Student Appreciation Week type of scheduling centered on appreciating employees ii. That way, we can take the weight of the work away from those who do it every day iii. It would be a good way to show employees that we appreciate them iv. Five (5) letters may seem like a lot, but it is important to show employees that we appreciate them c. Senator Spann asked if the letters are going to just dining employees i. Yes, but looking to expand it to other departments later on d. A signup sheet is going around iv. Prizes for the top pollers from Student Appreciation Week v. Senator McCarthy suggested that everyone ask employees how they are and say hello at other times as well vi. Senator Ismail moves to pass the Student Services Minutes 1. Motion seconded 2. Motion passes unanimously VIII. For the Good of the Order IX. Announcements X. Snap Cup Senator Narain moves to Adjourn the Senate Meeting Motion is seconded Motion passes unanimously
Senate Meeting Adjourned at 9:30 pm SGA Annual Holiday Party
Minutes of the 82nd Cabinet Hofstra University Student Government Association
January 31st, 2018 DSA Conference Room Meeting Called to Order at 6:33 p.m. I.
Call to Order
New Business a.
No New Business
President Updates a.
Compass Updates i.
Cafe on the Quad was pushed back from the start of the semester to mid-February and now it’s just sometime in the Spring
24 hour area in the Law School is open and running - look for photos on social media
A survey from Student Affairs was sent out to a randomized list of students - only about 100 - on what to do with Bits since Chic Fil A is for sure not happening - they’re still pushing for franchises 1.
There are many issues with this since it’s not a large sample and won’t get a good response and just seems problematic
Want BYOB option to stay on top and not hidden on the bottom. Also if not enough students are responding, SGA should poll
This semester is about accountability and making sure that all initiatives from last semester are completed
SGA is partnering with Panhellenic for “Who Run The World?” March 7th at 8pm in the Playhouse - about femininity and womanhood - proceeds from the lip sync after go to Circle of Sisterhood
Vice President Updates a.
Fall in Review i.
Feedback, Suggestions for improvement
Vision for going forward
Commuter Lounge: Anita wants to have a Grand Opening for the Commuter Lounge and wants SGA to plan it
Chairperson Denton adds Commuter Student Association will be helping.
Common hour sounds best - sometime soon
Matters at Hand a.
SGA Advisor Boneta i.
For Relay for Life they used to donate money but now because of the Contribution Vouchers they will take the money out for food at these events of the Compass Contribution 1.
Comptroller Kutsch and Chairperson Read are going to discuss this at an Appropriations meeting
Surf Club and Swim Club are no longer recognized by OSLE - this decision carries over to SGA recognition
Clubs whose full executive board did not attend a meeting, their clubs will be frozen meaning they will not access/receive funding or be able to book space 1.
Chairperson Labrie requests that he can be notified about any decisions about freezes and recognition issues
Appropriations - Chairperson Read i.
Budget Weekend is April 6th, 7th, and 8th 1.
Trying something new: will be for shorter hours over three days to hopefully be able to focus better and avoid mistakes
Public Relations - Chairperson Hinson
SGA Spotlight 1.
Comptroller Kutsch suggests making it bi-weekly: it’s about their productivity and contribution to the University- their initiatives and work they’ve done
Chairperson Hinson is planning on asking Senate for nominations - Senators or Cabinet can nominate and will reach out to J-Panel for nominations too
Facetime with SGA will start soon and be on a rotating committee basis
Club Relations - Chairperson Radeva i.
Working on Storage Space so that clubs can get their belongings that are in the space and are organizing it and were warned that they have a month or the objects will be gotten rid of
Goal: end of March the Space should be cleaned and done
Club Office hours are almost all set and posted
OSLE notified her of fire safety violations
Next week- will conduct a check of all offices to be sure that they comply
Wants to work on another Club Collaboration with SGA event similar to the club event last semester 1.
Idea: get clubs together (random groups) and come up with a mock proposal for an event that they can put together based on their organization purpose and then it would be a contest and hopefully with SGA to help them then put on these collaboration events
For the committee - will have each committee Senator get a project to communicate with clubs and work on individually
Student Services - Chairperson Denton i.
Wants to promote initiatives more and will be having weekly updates and promoting people joining others during meetings
Public Safety Event Wednesday, February 28th at 7pm in the Student Senate Theater 1.
Chairperson Denton moves to require senators to attend the Public Safety Event for an hour to help with food, setup, background of event instead of your office hour a.
Motion passes unanimously
Student Success Connect and Mid-Semester Reports 1.
Thinking about doing a plug on SGA social media so students are aware of this and how to access it/ other good points of Student Success Connect
Vice President Normandin suggests Chairperson Denton also gets in contact with Dean Oppenheim in CUA because he wants it advertised that appointments can be made
Rules - Chairperson Labrie i.
Senator Tadbiri is the newly appointed Ethics and Conduct Chair
Senator MacCarthy is the newly appointed Archivist
Spirit - Chairperson Tomasso i.
Valentine’s Day tabling: Wednesday, February 14th- will be making gift bags of candy with tags with corny pickup lines 1.
Will send a sign up at Senate tomorrow
Watch party for basketball finals game
Wants to have a Spring equivalent of Pride Unleashed Week 1.
Looking at a week with a Lacrosse game to increase school spirit
George Mason contact about Pride Rock
SGA plaque will be the same design as the original in the SGA conference room but will make it nice and new
Chairperson Tomasso would like to get the Spirit email as a contact on OSLE’s emails list so she is aware of all events as the events contact person
Comptroller Kutsch i.
Roll-back is completed
For the Good of the Order
Chairperson Tomasso moves to adjourn the Cabinet Meeting Motion seconded Motion passes unanimously Meeting adjourned at 8:05 pm
Appropriations Minutes 6:34 PM
Meeting Commenced Attendance Attended
S18 Weekly Meeting 1 1/30/18
Senator Zain Farooqui Senator Timothy Grief Senator Moontahinaz Rob
Senator Rana Ismail
Senator Janet Narain
Comptroller Max Kutsch Chair Sandra Read
1. Welcome 2. Procedure a. Reviewed how meetings will be run and the format of them 3. Budget Weekend a. Scheduled Budget Weekend to be April 6, 7 and 8th.
Respectfully Submitted, Sandra Read Appropriations Chair
Club Relations Minutes S18 Weekly Meeting #1 01/29/18
Attendance Attended Senator Lily Chiagozie Senator Dana Craig Senator Brandon Crofts Senator Manni Doan Senator Christian Sanchez Chair Aleksandra Radeva Absent
1) Introduction of new members and overview of CR 2) Chair’s Updates a) Storage space: new requests and organization schedule b) Office space fire safety violations c) Club office hours d) Recent work orders e) CR spring event discussion f) HGE office discussion 3) Nexus initiative status
Respectfully Submitted, Aleksandra Radeva Club Relations Chair
Public Relations Minutes S18 Weekly Meeting #1 01/29/18
Meeting Commenced Attendance Attended
Senator Rosaria Rielly
Senator Charles Greenberg
Associate Julia Esposito
Chairwoman Imani Hinson
Absent Senator Jewell Stewart (excused)
Associate Margaux Davis (excused)
1. Ice Breaker 2. Ideas for PR this Semester a. Finals week survivor kits i. More or bigger or both b. Something for midterms i. Handing out granola bars or some type of snack c. Facetime with SGA i. Having food at table d. Work with spirit on promotional tools for Lacrosse or sports teams in general e. Order giveaways 3. Involvement fair a. Folding pamphlets to give out b. Senator Reilly will make sure they make it to the event 4. Facetime Schedule Meeting Adjourned
Respectfully Submitted, Public Relations Chairwoman Imani Hinson
Rules Minutes S18 Weekly Meeting 1
Senator Wiley Fletcher
Senator Catherine MacCarthy
Senator Mana Tadbiri
Senator Donia Firooz
Chairman Alex Labrie
Senator MacCarthy is the only returning Rules Committee member
Crash course on the Rules Committee and how we run
2. Update on Elections a. New club election system will actually begin next week b. Club Volleyball election on the 31st needs to be staffed i. Senator Fletcher volunteers 3. Appointed Positions a. Reminder about what each appointed position does b. Senator Tadbiri volunteers to be Ethics and Conduct chair c. Senator MacCarthy volunteers to be Archivist
Meeting Adjourned Respectfully Submitted, Rules Chairman Labrie
Spirit Minutes Meeting Commenced Attendance Attended
S18 Weekly Meeting 1 1/30/18
Senator TJ Nair Senator Isabelle Schmidt Senator Nicole Aldrin
Senator Celeste Battipaglia Chair Chelsea Tomasso
Valentine’s Day a. Candy & corny pick-‐up lines b. Tabling in the atrium 2/14 (Wednesday during common hour) c. Will take Senate sign-‐ups d. Decide / write pick-‐up lines next week Spring Semester Obligations: a. CAA’s i. This year in South Carolina ii. Travel plans TBD Lacrosse will be main sport of spring season a. Possible “Spirit Week” which will be spring semester’s version of Pride Unleashed Week b. In the meantime – will focus on 1 basketball game this season besides CAAs i. Pink Game 2/23 Miscellaneous Spring Semester a. Pride Blocks i. Want proposal done by March 1st ii. SGA Plaque 1. Keep old design, but make new plaque for the Pride Den 2. Will be a joint committee effort iii. Relay for Life 1. Service Chair Kathryn Harley will be handling the most a. More information to come on this
Respectfully Submitted, Chairperson Tomasso
Student Services Minutes S18 Weekly Meeting # 1 1/30/18
Meeting Commenced Attendance Attended
Senator Gabrielle Spann
Senator Carissa Ramirez Senator Alexa Osner
Senator Ryan Leighton
Senator Isabelle Schmidt Senator Kathryn Harley
Chair Deandra Denton
I. II. III.
Welcome! Updates from break Plans & Dates for the semester A. Public Safety Event 1. Wednesday, February 28, 2018 at 7:00 pm in the Student Center Theater 2. Collaboration between SGA, USenate, and Public Safety to facilitate a productive and open dialogue between students and Public Safety representatives (open to the entire Hofstra community) B. SGA at the Corner 1. March 13 -‐ 15, 2018 2. Semesterly event that is similar to Student Appreciation Week; however, condensed 3. Polling C. Provost Scholar Reception 1. Will need to confirm date, time, and location with Provost Office D. Initiatives 1. Provide weekly updates (research, emails, etcetera) 2. All hands on deck! 3. Reach out to senators to hear more about their ideas for initiatives, their work thus far, any recommendations, and more Delegation A. SGA at the Corner: Senator Isabelle Schmidt, Senator Alexa Osner, Senator Carissa Ramirez B. Provost Scholar Reception: Senator Gabrielle Spann, Senator Ryan Leighton, Senator Kathryn Harley Academic Affairs Subcommittee A. Appointed Senators will oversee academic related initiatives
Meeting Adjourned Respectfully Submitted, Deandra Denton Student Services Chairperson