Total requested Fall 2017 Weekly Meetings as of 11/7/17: $79,403.59 Total allocated Fall 2017 Weekly Meetings 11/7/17: $67,720.26 There are no more allocation meetings remaining for the semester. Fall 2017 Progress:
I. Compass Contribution a. Thanks to the new Compass contract, we have an additional significant amount of food to allocate out, split between SGA operating and the clubs. b. It all must be tracked by the Comptroller and OSLE, as it cannot be entered into Access for some time. c. Over the last two weeks, I have created an internal tracking system for SGA expenses based on requests from Committee Chairs. d. Working with Denise Boneta, Joseph Fitzpatrick, and the OSLE Staff, we came up with a voucher system for clubs to use for the contribution. The entirety of the club contribution was allocated out during budget weekend. II. IRCB a. 24 clubs chosen to be audited i. All original emails had the dates for the Treasurer Training, Budget Review, and Budget Weekend b. Auditors have met with 11 out of 21 clubs (pending meeting with Auditor Crofts) as of 11/7/17 c. There were 4 clubs who did not respond i. End of Semester Check ins will be distributed III. Tracking Restricted Items a. I would like to compile a more complete database of the items that have a time limit on them – apparel, banners, conferences, coaching fees, etc. This will be implemented two ways: i. Personal accounting, either by myself or an assigned committee member ii. With help by Mike Devlin, I would like to optimize searching for these categories within Access IV. Total Rollback File a. Continuing Comptroller Senderowicz’s work, additional archiving will be performed over the winter break. V. Reallocation and Paperwork Deadline a. In the past, clubs have reached out to the Comptroller in order to reallocate funds at the last moment possible. I am setting a deadline this semester to keep them accountable as they have had their funds in their account all semester and had plenty of time to plan programming. The reallocation deadline will be December 1st, 2017. b. All completed undergraduate reimbursement paperwork is due Friday, December 1st, 2017 at 5PM
Respectfully Submitted, Comptroller Kutsch 34