st
Agenda of the 81 Senate Hofstra University Student Government Association
March 2nd, 2017
Monroe Lecture Hall Call to Order I. II. III. IV. V.
VI.
VII. VIII. IX.
Quorum Call Approval of Senate Minutes from February 16, 2017 Approval of Cabinet Minutes from March 1, 2017 New Business A. S.A.2017.81.009 Executive Board Reports A. President—D. Gallagher B. Vice President—W.Shepherd C. Comptroller— G. Senderowicz D. Secretary— F. Chirico Committee Chair Reports A. Appropriations- E. Casey B. Club Relations- D. Durand C. Public Relations- M. Kutsch D. Rules – A. Normandin E. Spirit- B. Crofts F. Student Services- R. Cinquemani For the Good of the Order Announcements Snap Cup
Adjournment
1
st
Minutes of the 81 Senate Hofstra University Student Government Association
February 16, 2017 Plaza Room West, David S. Mack Student Center Meeting Called to Order 6:10 p.m. I. II.
III.
IV.
V.
VI.
Quorum Call Approval of Senate Minutes from February 2, 2017 A. Chairman Kutsch moves to pass the Senate Minutes i. Motion is seconded ii. Motion passes unanimously Approval of Cabinet Minutes from February 8, 2017 A. Senator Ismail moves to pass the Cabinet Minutes i. Motion is seconded ii. Motion passes unanimously Old Business A. Election Commission Selection i. Senator Craig moves to add PR Associate Le to the candidates 1. Motion is seconded 2. Motion passes unanimously a. PR Associate Le is added to the candidacy ii. All candidates for the election commission were passed Executive Board Reports from February 9, 2017 E. President—D. Gallagher a. President Gallagher and Vice President Shepherd had a meeting with Vice President of Student Affairs W. Houston Dougharty b. Hofstra will not play any games nor send any student groups to North Carolina due to North Carolina Policy i. No clubs will be funded for trips there c. University is working on retention rate i. Advisors focusing only on first years, losing track of upperclassmen d. Educational Advisory Board i. Advising via email e. Rathskellar renovation underway f. SGA @ The Corner, Campus Climate Survey, and USenate Collaborations for Town Hall coming up F. Vice President—W.Shepherd G. Comptroller— G. Senderowicz H. Secretary— F. Chirico Committee Chair Reports from February 9, 2017 A. Appropriations- E. Casey i. Saw Collegiate Women of Color, Danceworks, Hofstra Ballroom Dance, Rock Climbing, and Women’s Ultimate Frisbee ii. Senator Amadio moves to pass the Appropriations Minutes 1. Motion is seconded 2. Motion passes unanimously B. Club Relations- D. Durand i. Club appreciation day pushed back ii. Visited a few office spaces but few clubs were present iii. Senator Ismail moves to pass the Club Relations Minutes 1. Motion is seconded
2
2. Motion passes unanimously Public Relations- M. Kutsch i. Talking about the website ii. Senator Labrie moves to pass the Public Relations Minutes 1. Motion is seconded 2. Motion passes unanimously D. Rules – A. Normandin i. Saw Creative Genius and College Republicans to update club constitutions ii. Approved the Election Commission Referenda iii. Preparing for club audits iv. Chairman Kutsch moves to pass the Rules Minutes 1. Motion is seconded 2. Motion passes unanimously E. Spirit- B. Crofts i. Discussed Love Week involvement 1. Writing positive messages on mirrors ii. Reviewed Policy Series for Spirit committee and talked about writing legislation iii. Senator Radeva moves to pass the Spirit Minutes 1. Motion is seconded 2. Motion passes unanimously F. Student Services- R. Cinquemani i. NY Times prices and delivery ii. Dog therapy, six times throughout the semester iii. New associate, Tricia Wildman iv. Reminder of used books automatically becoming new books for higher price on Bookstore Checkout Cart v. Shorter than semester pricing vi. Senator Ismail moves to pass the Student Services Minutes 1. Motion is seconded 2. Motion passes unanimously Approval of Cabinet Minutes from February 15, 2017 A. Senator Read moves to pass the Cabinet Minutes i. Motion is seconded ii. Motion passes unanimously Special Business A. Colin Sullivan, Division of Student Affairs Update i. Campus Climate Survey 1. Administered to every faculty, staff, administrator and student 2. Understand experience of Hofstra community members 3. Without appropriate amount of information, the data will not be statistically valid a. i.e. Students of Color, First Generation Students 4. Survey minimum of 20 minutes long, may take as many as 35 minutes 5. Senator Denton and Chairwoman Casey have been participating in developing focus groups, data, and forming questions 6. Survey will be available, via the Hofstra Website, February 21st, 2017 7. Survey is completely confidential, but not anonymous as to pull certain data for very specific demographics 8. FAQ Page is accessible on the Hofstra Website 9. Feedback/Contact Us Page available for students to provide feedback 10. Some triggering questions are included, and relevant support services are provided such as mental health services, Public Safety, etc. 11. Videos will be released for marketing purposes and will be very informational and helpful 12. SGA members may volunteer to table, President Gallagher and Vice President Shepherd will provide the schedule to Senators and Justices B. Candace Chau, Compass Dining i. Accompanied by Stephanie Ferino and Rich Maha from Compass Group ii. Made some changes from our Focus Group they would like to walk through iii. Took information and created an action plan with the following topics: 1. Variety a. More seafood options lead to creation of Fish Market i. About 14 different options rotated in b. More green vegetables and less chicken at Innovation Kitchen c. Added desert station Tuesday-Thursday 2. Value C.
VII.
VIII.
3
IX.
X.
a. Promotions were wrongly placed, and prices were adjusted b. More social media for value meals c. Hand fruit is now 89 cents across the board d. Oatmeal and condiments now stay out all day 3. Food Quality 4. Healthy Options a. Added options at HofUSA i. All chicken options are now grilled instead of crispy ii. Added a section of brown rice bowls b. Labeling for vegan/vegetarian has been under nutritionist Helene Konsker 5. Allergies a. Unaware of how to make an appointment with Helene, she is available Monday and Wednesday i. She will table every other Wednesday, on the floor on Mondays and Wednesdays, and will do “healthy tables” across campus on alternate Wednesdays ii. Also does tours for incoming freshman 6. Communications a. Meal deals at ordering kiosk b. Status monitor in back dining room c. Deli is now on NextStep Kiosk, may rotate something else out for Fish Market – will see in future d. Revolution Noodle (Thai style ramen) came to Student Center iv. Can get celebrity chefs, farmers markets, or even cause-themed food (i.e. pink for Breast Cancer Awareness, purple for Domestic Violence Awareness) Committee Chair Reports A. Rules – A. Normandin i. CAC came in September and there were some issues with raised funds versus club income 1. Had too few members, they now have more 2. Eboard was appointed, now it is elected ii. Club Audit email went out 1. Due 2/20, may need to extend due to lack of response iii. Senator Ismail moves to pass the Rules Minutes 1. Motion is seconded 2. Motion passes unanimously New Business A. SGA Club Recognition Hearing i. CAC (Colleges Against Cancer) 1. Five Minutes to Speak a. Tova, President, here to speak. Colleges Against Cancer is a chapter of the American Cancer Society. They are more than just Relay for Life, they also work on Strides Against Breast Cancer, and raise awareness on ways to prevent cancer. Tova has done relay for four years and has worked on logistics for each event. As CAC, advocacy for survivors is an important goal. They hold numerous events, including spending time at the Hope Lodge with survivors and those in treatment, the Great American Smoke out to eliminate smoking, and Relay for Life. They are doing a Chipotle Fundraiser and have been having bake sales and tabling. The fundraising they do supports their needs, and they would not need much from SGA. 2. Five Minutes of Questioning a. Chairman Crofts, “How do you see your club recruiting members?” i. We plan to work with our PR Chair and plan to us SGA as a resource to get more members. We currently have 21 members on GIHU. b. Senator Amadio, “How have you seen the club grow?” i. In the past we have not been a club but a committee for Relay for Life. It has doubled. c. Senator Read, “In your constitution it says how your officers are elected, how are your committee chairs elected?” i. Chairs are chosen d. Comptroller Senderowicz, “What is the class breakdown of your eboard?”
4
i.
e.
3.
Debate a.
b.
c.
4.
At the moment, all eboard members are seniors. Anyone can run for any position and we currently have shadows Senator Craig, “when you fundraise do you give a certain amount of money back?” i. We currently have a set up that we get all of our funds back into our account here to fund for things like buses or extracurricular things we may need for the club Chairman Durand speaks for i. Met with Tova earlier today and she is very committed to growing this club. They want to do things outside of Relay for Life. They currently have 21 dedicated members, and she said she would like to work with Chairman Kutsch and Chairman Durand to advertise and co-sponsor. They will not be a drain on our budget since they have been self-supporting, and they have initiative. Senator Amadio speaks against i. The shadowing makes him a little nervous because it seems a little selective and may just be locked in successors by chairs. Senator Bielunas speaks for i. This is the kind of club we love to see, they didn’t come to ask for money or have some vague answer about SGA recognition. They have grown without us and want to use us as a tool and not a bank. The shadowing is a thing we are all guilty of, people express interest in positions and the favored candidate does not always win because anyone can run.
Vote a.
XI.
XII.
By a vote of 21-1-2 Colleges Against Cancer is now an SGA recognized club ii. Senator Mustazza moves for a five minute recess 1. Motion is seconded 2. Motion passes unanimously B. S.A.2017.81.008 i. Chairman Crofts found that Fall Fest float information was included in the Policy Series while we are now only co-sponsors and not participants. He created legislation to eliminate that outdated information ii. Chairman Durand motions to skip debate and go straight to a vote 1. Motion is seconded 2. Motion passes unanimously iii. By a vote of 24-0-0 S.A.2017.81.008 passes Executive Board Reports I. President—D. Gallagher a. Campus Dining Selection committee has been meeting with providers i. There is a lot of confidential information going on, and they will keep you updated ii. Please let Senator Labrie know of any concerns b. Open Cabinet i. Any senator interested in running for a Cabinet position is invited to an “Open Cabinet” in Plaza East on March 8th at Common Hour c. No SGA Next Week J. Vice President—W.Shepherd a. Social Justice Speaker postponed until March K. Comptroller— G. Senderowicz a. IRCB Updates i. Updated email template ii. Two treasurer trainings coming up 2/22 at Common Hour and 3/10 iii. Clubs were told dates for Budget Review and Budget Weekend iv. Audit form reflects new staff changes v. OSLE Created a Reimbursement Checklist for the Treasurer Packet vi. Senator Ismail moves to pass the IRCB Minutes 1. Motion is seconded 2. Motion passes unanimously L. Secretary— F. Chirico Committee Chair Reports
5
A.
XIII. XIV. XV.
Appropriations- E. Casey i. Saw four clubs: Pride Network, GiveKindnessHU, Woman’s Rugby and Entertainment Unlimited ii. Senator Craig moves to pass the Appropriations Minutes 1. Motion is seconded 2. Motion passes unanimously B. Club Relations- D. Durand i. Asked about any club issues ii. Chairman Kutsch moves to pass the Club Relations Minutes 1. Motion is seconded 2. Motion passes unanimously C. Public Relations- M. Kutsch i. Spotlights: Senator Ramirez, Senator Mustazza, Senator Irish, Senator Labrie ii. PR Associate Applications have come in iii. Senator Ismail moves to pass the Public Relations Minutes 1. Motion is seconded 2. Motion passes unanimously D. Spirit- B. Crofts i. Participated in Love Week ii. Will updated our Bulletin Board with upcoming events around campus, weekly iii. Senator Ismail moves to pass the Spirit Minutes 1. Motion is seconded 2. Motion passes unanimously E. Student Services- R. Cinquemani i. March 29th is SGA at the Corner ii. Provost’s Scholar Reception 4/26 at Common Hour iii. Stressbusters planned iv. Initiative board with group leaders, just like miniature committees v. Senator Read moves to pass the Student Services Minutes 1. Motion is seconded 2. Motion passes unanimously For the Good of the Order Announcements Snap Cup
Adjournment
Senator Ismail moves to adjourn the meeting Motion is seconded Motion passes unanimously Meeting Adjourned at 8:53 p.m.
Respectfully Submitted, Francine Chirico Secretary
6
Cabinet Agenda
March 1, 2017 I.
Call to order
II.
President Updates a. Going to be reaching out to BSU/NAACP after discussion at conference to set up a time to talk b. Open Cabinet Next Week 3/8/17, Plaza EAST c. Mid Semester Reports are 3/16/17 so please begin preparing your reports d. Look out for email regarding “GroupMe” e. Chef Viviani will be on campus for Compass Dining Programming i. 3/15/17—Battle of the Chefs ii. Deadline is March 8th for teams f.
Please reach out if you have concerns, I’d like to be there for you as a President and friend
g. 4/27/17 – Turnover III.
New Business
a. S.A.2017.81.009 (Please Vote by Proxy)
Adjourn
7
Hofstra University Student Government Association Two Thousand and Seventeen S.A.2017.81.009 Updated Appropriations Policy
Taken from the Policy Series of the Student Government Association, Section II, Appropriations Committee Subsection A. Sub-sub Section 3. 3. Funding Forms: The Student Government Association shall require that all organizations fill out a funding form to access their budget who are requesting a budget must submit their proposal on the official Appropriations forms. They must contain the following information: a. Organization’s name, requester, date submitted, date of event, total amount requested, description of service or product, quantity, unit price, as well as supporting documentation, and description of either event, service, or product. b. Every event, service, or product shall have supporting documentation of the most recent market value (i.e. email correspondence with a professional, website screenshot with the web address, invoice, receipt, etc.). If proper documentation is not provided, funds shall not be allocated towards the request. i. All supporting documentation shall be the most recent available and shall not be older than two (2) years of the request date. ii. Three (3) bids must be provided from three (3) different vendors before any funds may be allocated towards item requests over $300. c. Attached to this form must be three (3) bids of purchasing items from a specific vendor exceeding $300 or the current University policy as directed by the purchasing department d. A funding form must accompany every purchase
Respectfully Submitted, Michael Amadio Senator
Carissa Ramirez Senator
Erin Casey Appropriations Chairwoman
Gaby Senderowicz Comptroller
8
Appropriations Minutes S17 Weekly Meeting 4 2/28/2017 6:15 PM
Meeting Commenced Attendance
Comptroller Senderowicz
Senator Tomasso
Senator Read
Senator Gonzalez
Chairwoman Casey
Visiting
Senator Craig
Chairman Crofts
Senator Gordon
Absent (excused)
The Gender Identification Federation (TGIF) Requested:
$325.17
Buttons for Trans Day of Visibility (Recruitment), Tie Dye Event Supplies, Tie Dye Event T-‐ Shirts Allocated: $325.17 Tie Dye Event Supplies Buttons for Trans Day of Visibility (Recruitment) Tie Dye Event T-‐Shirts
Club Baseball Requested:
$30.72 $49.95 $244.50
$30.72 $49.95 $244.50
$7,817.90
Baseballs, Coach's Salary, Field Permit fees, Umpire fees, Winter Facility Fees, Wood Bat Tournament Entry Fee Allocated: $5,076.00 Coach's Salary Field Permit fees Umpire fees
$1,250.00 $2,396.00 $2,130.00
$1,250.00 $1,696.00 $2,130.00
$750.00
$750.00
Hofstra Men's Club Lacrosse Requested:
$750.00
Referee Fees Allocated: Referee Fees
$750.00
9
Hofstra Quidditch Requested:
$864.00
BAQC Tournament Fee, Consolation Cup Tournament, Trainer fee Allocated: $864.00 BAQC Tournament Fee Trainer fee Consolation Cup Tournament
$264.00 $400.00 $200.00
$264.00 $400.00 $200.00
Rock Climbing Hofstra Requested:
$3,090.00
Anchor Building Course, Entry Fees to Lead Climbing Course, Helmets Allocated: $2,239.55 Anchor Building Course Helmets Entry Fees to Lead Climbing Course
$850.00 $539.55 $850.00
$1,700.00 $540.00 $850.00
Meeting Adjourned
8:15 PM
Total Requested
$12,847.07
Total Allocated
$9,254.72
Percent Allocated
72.04%
Respectfully Submitted, Erin Casey Appropriations Chairwoman
10
Club Relations Minutes S17 Weekly Meeting 4 2/28/17 Meeting commenced Attendance Absent
6:15 PM Senator Radeva Senator Juszczyk Senator Tadbiri Senator Ismail Secretary Chirico Senator Bielunas
1. Talked about how everyone’s day went and filled out card for Chairman Durand 2. Looked at handouts for Office Space Reallocation a. Student Center Floor Plan b. Previous Club Space Application from former chair Engelson’s files c. Discussed popping in to offices to meet clubs, especially larger clubs who have repeatedly been granted office space 3. Went over Reminders a. Town Hall tomorrow, 3/1 b. Campus Climate Survey, tabling Meeting adjourned at 6:30 p.m. Respectfully submitted, Secretary Chirico Club Relations Chair Protempore
11
Public Relations Minutes Meeting Commenced
Spring 2017 Weekly Meeting #4 2/27/17 5:51 PM
Attended Senator Dana Craig Senator Jonathan Valerio
Chair Max Kutsch
Associate Imani Hinson
Associate Sandy Le
Senator Deandra Denton (visiting)
Chair David Durand (visiting)
Absent
Senator Carissa Ramirez (excused)
1. Club office allocations 2. Town hall a. Karl about Table in the back 3. Elections a. Sandy to talk to Rita about Events 4. ROTC a. April 23rd Sunday Jones Beach i. ROTC Program ii. Publicity iii. Support for Veterans 1. $30/person (parking included) 5. Bulletin Board a. Working! 6. Spotlight: a. JV b. Pending!
Meeting Adjourned
6:41 PM
Respectfully Submitted, Max Kutsch, Public Relations Chair
12
Rules Minutes S17 Weekly Meeting 4 2/27/17
Meeting Commenced Attendance Attended Visiting Absent
6:30 PM
Senator Mustazza Chair Normandin Chair Cinquemani Chair Durand Senator Labrie Senator Ramirez
1. Intervarsity Christian Fellowship a. Reason for attendance: Updating club constitution b. Not passed, will follow up next week 2. Peace Action Matters a. Reason for attendance: Seeking SGA recognition b. Passed 2-‐0-‐0 3. S.A.2017.81.009 a. Passed 2-‐0-‐0
Meeting Adjourned
7:45 PM
Respectively Submitted, Abby Normandin, Rules Committee Chair
13
Spirit Minutes S17 Weekly Meeting (Meeting #4) 2/28/17 Meeting Commenced
6:30 PM
Attendance Attended
Senator Janet Narain Senator Sam Jean-Louis Senator Ashlyn Gardner Chair Brandon Crofts
Visiting
Madison Wright
- Talked about our week off, mental check-in. - Made a note that Town Hall is tomorrow, 3/1 in the Multipurpose Room. - CAA Watch Party: Friday at 6PM in the back of the Student Center. -
Food- Noodles and Co.
-
Prize Wheel- RHA (Spirit is also contributing)
-
Projector- EU and Events Management
-
Setup time- 5PM
Meeting Adjourned
6:51 PM
Respectfully Submitted, Brandon Crofts Spirit Chair
14
Student Services Minutes (F17) Meeting #4 2/28/17
Meeting Commenced Attendance Attended Minutes •
6:15 PM Chairperson Rita Cinquemani Senator Mike Amadio Senator Simone Irish Senator Deandra Denton
Sub-‐committees o New York Times Student subscription decreased New York Times Day: Mike • Trivia Night with news from previous week • Coffee & Discussion • Straw Poll Advertisement: Simone • Flyers with Crossword Puzzles • Flyers advertising passes o SGA at the Corner: Deandra March 29th Poster Events: • All Day o Polling o Social Media Scavenger Hunt o Mirror Motivational Messages • Morning o Grab and go breakfast with Student Affairs o Holding doors • Afternoon o Popcorn Machine and Cotton Candy Machine Questions due March 7th o Provost Scholar Reception: Rita April 26th during common hour, location TBA Simone reached out to the Intercultural Acapella Group to do a duet Mike will reach out to ASTA o Stressbusters: Deandra, Simone Rita met with Claudia, Kathleen, and Anita from OSAP on 2/15/17 Officially cosponsoring entire week NRHH is planning a service carnival during midterms Stressbuster Ideas: • Bubble Wrap
15
•
• Grab & Go Snacks • Breakfast with the Dean of Students** • Cookies & Fruit (Compass) with Chocolate fountain** • 5 Minute Chair Massages** • Coffee & Hot Cocoa** • Food in Library – Pizza (Compass)** • Coloring Book Stressbuster (Bookstore) • Stressball Decorating (OSAPA) • Mindful Meditation • Movie Night with EU** • Watercolor Paint Night** • Lucky exam pens/pencils with erasers • Buddhism tea & meditation • Dog Therapy • Late Night Breakfast • Color the stress away (Commuter Lounge) • Free coffee (Commuter Lounge) • Blow Pops • Pancake food truck • Yoga*** Clubs/Organizations Contacted: • IFSC • Bookstore • Dining Services • Entertainment Unlimited • RHA • Newman • Together We Rise • Culinary Club • Hofstra Concerts • Tabletop Gamers • HU Stress Management • Hofstra eSports • GiveKindness HU • Pi Lambda Phi Need to Contact: • Paw Pals • Discovery Club • Buddhism Club • Yoga
Initiatives o Deandra: Mixed paper recycling bins (portfolio in progress) • Campus Sustainability Office out until March 13th Privacy screen for TD Bank (portfolio started) • Contacted Kathleen Petronis who will forward to IT
16
Simone: Changing food choices in the Vending Machine (portfolio in progress) • Drafting email • Working with certified nutritionist to find healthy food alternatives • Doing another independent study, results will be in Saturday o Mike: Work with Reslife for “Winter Welcome” (portfolio started) • Currently targeted to new students only • Will schedule a meeting with Abby • Will research other school’s Winter Welcome Initiatives that need homes o Started initiative board in break room o Small Groups Updating the Commuter Lounge (Deandra) • Group formed and chat started • Research in progress • Began talking with commuter students Residence Hall Gyms Smoothie bar in Fitness Center (Rana) Adding a second common hour (Mike) • Pace has 5 common hours Other Updates/New Initiatives o Posters on residence hall dorm Rita spoke to Novia and Beth from ResLife Will be implemented and designed by ResLife o Housing Application initiative Rita is meeting with Novia on March 7th to film a Facebook Live video o
•
•
Meeting Adjourned
7:25 PM
Respectfully Submitted, Rita Cinquemani Student Services Chairwoman
17