st
Agenda of the 81 Senate Hofstra University Student Government Association
February 16, 2017 Plaza Room West, David S. Mack Student Center Call to Order I. II. III. IV. V.
VI.
VII. VIII. IX. X.
XI.
XII.
XIII. XIV. XV.
Quorum Call Approval of Senate Minutes from February 2, 2017 Approval of Cabinet Minutes from February 8, 2017 Old Business A. Election Commission Selection Executive Board Reports from February 9, 2017 A. President—D. Gallagher B. Vice President—W.Shepherd C. Comptroller— G. Senderowicz D. Secretary— F. Chirico Committee Chair Reports from February 9, 2017 A. Appropriations- E. Casey B. Club Relations- D. Durand C. Public Relations- M. Kutsch D. Rules – A. Normandin E. Spirit- B. Crofts F. Student Services- R. Cinquemani Approval of Cabinet Minutes from February 15, 2017 Special Business A. Colin Sullivan, University Relations Update B. Candace Chau, Compass Dining Committee Chair Reports A. Rules – A. Normandin New Business A. SGA Club Recognition Hearing i. CAC (Colleges Against Cancer) B. S.A.2017.81.008 Executive Board Reports E. President—D. Gallagher F. Vice President—W.Shepherd G. Comptroller— G. Senderowicz H. Secretary— F. Chirico Committee Chair Reports A. Appropriations- E. Casey B. Club Relations- D. Durand C. Public Relations- M. Kutsch D. Spirit- B. Crofts E. Student Services- R. Cinquemani For the Good of the Order Announcements Snap Cup
Adjournment
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st
Minutes of the 81 Senate
Hofstra University Student Government Association
February 2, 2017 Plaza Room West, David S. Mack Student Center Meeting Called to Order at 6:08 p.m. XVI. XVII.
XVIII.
XIX.
Quorum Call Approval of Senate Minutes from December 8, 2016 A. Chairwoman Normandin moves to pass the Senate Minutes i. Motion is seconded ii. Motion passes unanimously Approval of Cabinet Minutes from February 1, 2017 A. Senator Labrie moves to pass the Cabinet Minutes i. Motion is seconded ii. Motion passes unanimously Executive Board Reports I. President—D. Gallagher a. Welcomes everyone back b. No correspondence with committees over the break c. Rathskellar renovations have been pushed back to early March d. Have meeting coming up with Sofia Pertuz and Houston Dougharty e. Elections will occur at the end of this semester i. Seniors will serve as Election Commission f. Please be mindful in the office of office decorum J. Vice President—W.Shepherd a. Met with Rich Maha from Campus dining i. Changes from focus group 1. Revolution noodle, fish market, Sbarro’s breakfast 2. HofUSA chicken changes 3. ABP will begin catering for student organizations a. Coffee has also been relocated to create more space 4. Deli has been added to ordering kiosk 5. Oatmeal will be out all day 6. TV monitors for the back of the Student Center may be added 7. Single-servings of fruit will be 89 cents b. Committees i. New committees have been assigned ii. No changes were personal, options were provided to Vice President Shepherd by senators and assignments were then made K. Comptroller— G. Senderowicz a. Rollback was calculated and totaled $95,893.46 – 31% i. Social/General-Interest rolled back over 50% of their budget 1. This is a result of new legislation in which funds are allocated for campus-wide events for the entire academic year, not just on a semesterly basis 2. Hofstra Concerts is included in this group, because contracts were not reached during the fall semester b. IRCB i. Audited clubs spent about 70% of allocated funds
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XX.
XXI. XXII.
ii. 11 clubs did not access their account at all for Fall of 2016 L. Secretary— F. Chirico Committee Chair Reports A. Appropriations- E. Casey i. Chronicle, African Student association, BSU, US Institute for Theater Technology and Hofstra Gospel Ensemble were all seen ii. Chairman Kutsch moves to pass the Appropriations minutes 1. Motion is seconded 2. Motion passes unanimously B. Club Relations- D. Durand i. Club Appreciation day was supposed to be on 2/22, may be rescheduled ii. Briefly discussed club office space allocations 1. Applications will open 3/1 2. Due the following 3/12 3. Decisions will go out 3/17 4. Week after Spring Break, 3/27-3/31, appeals will be open 5. Committee will discuss appeals Tuesday, 4/4 6. Appeals will be heard Thursday, 4/6 7. Move out will occur 4/7 - 4/14 8. Move in will occur 4/17 – 4/24 iii. Next week, will go door to door to introduce themselves iv. Attended Multicultural Leadership Caucus 1. Clubs under the IEI wing v. Club audits will be done soon vi. Senator Amadio moves to pass the Club Relations minutes 1. Motion is seconded 2. Motion passes unanimously C. Public Relations- M. Kutsch i. Increase social media presence ii. Creating a calendar iii. Senator Juszczyk moves to pass the Public Relations minutes 1. Motion is seconded 2. Motion passes unanimously D. Rules – A. Normandin i. No clubs or legislation seen ii. Senator Ramirez is new Ethics and Conduct Chair iii. Senator Mustazza is new Archivists iv. Club audits will occur 1. Google doc will be sent out – more to follow v. Senator Narain moves to pass the Rules minutes 1. Motion is seconded 2. Motion passes unanimously E. Spirit- B. Crofts i. Went over how meetings would run ii. Main-focus of semester will be CAA’s 1. Meeting with Chrissy next week for watch-party a. Will also ask for all games that need to be promoted iii. Other possible events: Valentine’s Day, MusicFest Color Run, Finals Stressbuster, Welcome back from Spring Break iv. Have decided not to pursue Pride Rock v. Senator Irish moves to pass the Spirit minutes 1. Motion is seconded 2. Motion passes unanimously F. Student Services- R. Cinquemani i. Senator Denton discusses updates on behalf of Chairwoman Cinquemani ii. Initiatives 1. Senator Denton: Mixed paper recycling and privacy at TD Bank 2. Senator Irish: Healthy vending machines 3. Senator Amadio: Mailboxes, crosswalks, emergency blue lights, lower speed limit on Oak Street 4. Senator Ismail: Smoothie bar in Fitness Center iii. Chairman Crofts moves to pass the Student Services minutes 1. Motion is seconded 2. Motion passes unanimously For the Good of the Order Announcements
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XXIII.
Snap Cup
Senator Narain moves to Adjourn the meeting Motion is seconded Motion passes unanimously Meeting Adjourned at 7:18 p.m.
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Cabinet Minutes February 8, 2017 Meeting called to order at 11:19 AM I.
Call to order
II.
President Updates a. Meeting with Student Affairs b. Hofstra Student Leadership Conference c. Rutgers’ Conference 3/4/17 i. We have budgeted for five senators. If more than five wish to go, we will have candidates send in a paragraph to the executive board. d. Hofstra Student Leadership Awards i. Nominations open 3/1/17 ii. Nominations due 3/31/17
III.
Vice President Updates a. Social Justice Program Updates i. Joseph will remain as the permanent director of OSLE ii. The university is continuing to look for a new full-time counseling director iii. Compass Canada is coming tomorrow to discuss the user experience iv. Waiting for contract to go through for Social Justice program
IV.
New Business a. Election Commission Selection i. Chairperson Kutsch will inquire to see if Associate Lee is interested in joining the commission as the Constitution does not specify that you have to be a senator to sit on the commission ii. Motion to put on agenda, 8-0-0
V.
Matters at Hand
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a. Public Relations i. Questions about advertising for election ii. Wants to advertise more for student organizations b. Club Relations i. Committee went to club offices to get facetime and almost no one was around. Idea to leave questions for clubs to fill out for feedback. c. Spirit i. In contact with Student Advocacy and Prevention Awareness and talked about possible events that spirit can collaborate on ii. In contact with Chrissy (Athletics) on planning a watch party for the CAA tournament d. Vice President i. To club relations, maybe plan a time to have a program with openended questions e. Student Services i. Puppy Room next week ii. We need a fundraiser for relay for life f.
Rules i. Creation of “inclusion ambassador” and “service chair” to have positions in SGA focused on each respective area
VI.
For Good of the Order
VII.
Adjourn
Meeting adjourned at 12:23 PM
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Hofstra University Student Government Association Spring 2017 Election Commission Candidate Referral February 6, 2017 Damian Gallagher Whitney Shepherd Gaby Senderowicz Fran Chirico Erin Casey David Durand Rob Bielunas Ashlyn Gardner
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President’s Report February 6, 2017 through February 10, 2017 I.
Student Affairs Meeting with Vice President W. Houston Dougherty a. Student Affair Re-Organization b. CAA Stance on North Carolina Policy c. Team looking at Retention with the Center for University Advising d. Educational Advisory Board (evaluates student needs, similar to Banner software) e. “Nicole Thomas” Position to be filled soon
II.
General Updates a. Rathskellar Renovations—Early March
III.
Action Items a. SGA @ the Corner Planning b. Campus Climate c. University Senate Collaborations
Damian Gallagher President Student Government Association
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Appropriations Minutes S17 Weekly Meeting 2 2/7/2017
Meeting Commenced
6:15 PM
Attendance Attended
Senator Gonzalez
Comptroller Senderowicz Senator Gordon
Senator Tomasso Senator Read Chair Casey
Collegiate Women of Color Requested:
$300.00
Take Back the Night Speaker Allocated: $300.00 Take Back the Night Speaker
$300.00
$300.00
$75.00 $300.00 $400.00
$75.00 $300.00 $400.00
$336.12 $2,125.00 $619.25
$336.12 $250.00 $619.25
Danceworks Productions Requested:
$775.00
Photographer,Stage Manager,Videographer Allocated: Photographer Videographer Stage Manager
$775.00
Hofstra Ballroom Dance Requested:
$3,080.37
Apparel,Food for Sock Hop,Team Supplies Allocated: $1,205.37 Team Supplies Apparel Food for Sock Hop Total for Category
Requested:
$1,980.37
$3,855.37 Allocated:
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Rock Climbing Hofstra Requested:
$7,200.00
Entry Fees for Anchor Building Course,Entry Fees for Brooklyn Boulders Climbs,Entry Fees for Lead Climbing Course,Entry Fees for the Cliffs,Equipment Allocated: $4,020.00 Entry Fees for the Cliffs Entry Fees for Brooklyn Boulders Climbs
$2,340.00 $1,680.00
$2,340.00 $1,680.00
$289.00 $1,250.00
$100.00 $1,250.00
$5,559.00 Allocated:
$5,370.00
Women's Ultimate Frisbee Requested:
$1,789.00
Apparel,Coaching fee,Equipment Allocated: Equipment Coaching fee
$1,350.00
Total for Category Meeting Adjourned
Requested: 8:15 PM
Total Requested
$13,144.37
Total Allocated
$7,650.37
Percent Allocated
58.20%
Respectfully Submitted, Erin Casey Appropriations Chair
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Club Relations Minutes S17 Weekly Meeting 2 2/7/17 Meeting commenced Attendance
6:15 PM Senator Radeva Senator Juszczyk Senator Bielunas Senator Tadbiri Vice President Sheperd
1. Recap of everyone’s day 2. Discuss pushing back club appreciation day a. Going to have it as an end of semester celebration b. Have more time to reach out to clubs and promote 3. Visited the club office spaces a. Most were not there b. Came up with list of questions to leave in clubs offices i. Are they aware that reallocation is coming up ii. Are you aware of the club storage space that is available iii. Did they feel that their club allocation was fair iv. How often do they use the space v. Is there any way that SGA can help them vi. Do they have any suggestions or comments for SGA 4. Will try to visit office spaces again next week
Meeting adjourned at 6:36pm Respectfully submitted, Chairman Durand
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Public Relations Minutes Meeting Commenced
S17 Weekly Meeting #2 2/06/17 5:40 PM
Attended Senator Dana Craig
Senator Carissa Ramirez
Senator Jonathan Valerio Chair Max Kutsch
Associate Imani Hinson
Associate Sandy Le
1. Facetime with SGA a. Suggestions and thoughts b. Ask for names if contact wanted 2. Website a. Reach out to Fran for names b. Changes: i. Committees à Brandon to Spirit Chair ii. Replace Flikr with new photos: Suggestions? They will be in a follow up email iii. SGA Home à Add social media iv. America’s Next Top Model v. Senate à Erase Brief Recap vi. SGA Documents à Replace with PR Associate for Programming vii. Elections à Add info 3. Spotlight a. Simone Tuesday b. Carissa Thursday 4. Updates on Club Appreciation – JV a. Spoke about clubs on social media at Senate b. New club at the week i. Clubs passed this year ii. Reach out to clubs if they have an event iii. Blurb at bottom à if you’d like to see your club promoted by SGA, email us at sga_publicrelations@pride.hofstra.edu iv. Email David 5. Bulletin board a. Eboard b. Committees + Chairs c. Max to have pictures printed
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6. Trifold a. Sandy and Imani to make supplementary poster b. Max to fix missing names c. Print out and back with yellow the logo 7. Events: a. Facetime with SGA b. Draft next week’s This Week at Hofstra email i. Blurb about contacting SGA
Meeting Adjourned
6:25 PM
Respectfully Submitted, Max Kutsch, Public Relations Chair
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Rules Minutes S17 Weekly Meeting 2 2/6/17
6:30 PM
Meeting Commenced Attendance Attended Absent Visiting
Senator Labrie Senator Mustazza Senator Ramirez Chair Normandin Senator Oguejiofor Chair Kutsch
1. Creative Genius a. Reason for attendance: updating club constitution b. Passed 3-0-0 2. College Republicans a. Reason for attendance: updating club constitution b. Passed 3-0-0 3. Approval of Candidate Referral: Spring 2017 Election Commission a. Passed 3-0-0 4. Information Packet Initiative- for next week: a. Labrie i. FAQ’s from chairs b. Mustazza i. Outline SGA committees and what services they offer c. Ramirez i. How-to sign up for Rules/Appropriations/Elections on GIHU d. Other i. Procedure to change club constitution/ outline ii. Contact info for Cabinet and E-Board iii. Treasurer packet excerpts iv. OSLE advisor club categories and contacts 5. Club Audit preparation
Meeting Adjourned
8:00 PM
Respectfully Submitted, Abby Normandin Rules Chairwoman
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Spirit Minutes S17 Weekly Meeting (Meeting #2) 2/7/17 Meeting Commenced 6:33 PM Attendance Attended Senator Janet Narain Senator Sam Jean-Louis Senator Ashlyn Gardner Chair Brandon Crofts - We discussed our involvement with the Love Week festivities done by the Office of Student Advocacy and Prevention Awareness. - We will have a presence in setting up for their Give a Valentine, Take a Valentine event. - In addition, we will (and possibly, some of you!) be writing positive messages on bathroom mirrors in dry erase markers for the week. - I updated the committee about my meeting with Karl. - We discussed doing small things, such as meeting students in the Student Center before games. With this in mind, we will be doing this for the men’s basketball game on 2/18. - We reviewed the policy series for the Spirit Committee to make sure we abide by the guidelines set forth. - We have determined that it needs to be updated- we no longer make floats for Fall Fest activities. - I emphasized that we can still do initiatives outside of Spirit-specific events. Meeting Adjourned 7:02 PM Respectfully Submitted, Brandon Crofts Spirit Chair
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Student Services Minutes (S17) Meeting #2 2/7/17
Meeting Commenced Attendance Attended
Minutes •
6:17 PM Chairperson Rita Cinquemani Senator Mike Amadio Senator Rana Ismail Senator Simone Irish Senator Deandra Denton Trica Wildman (visiting) Senator Rob Bielunas (visiting)
Sub-committees o New York Times § Student subscription price • $1 a week for digital access • $4.95 a week for print, web, and app • Rita will schedule a meeting with Walter, to discuss pricing discrepancies § New York Times Day: Mike • Want to plan an event with physical “passes” § Advertisement: Simone • Will distribute flyers to faculty to hand out in classes • Follow up on social media posts o SGA at the Corner: Deandra § Tentative date March 29th § Want to hand out coffee and bubble wrap o Provost Scholar Reception: Rita § Emailed Joshua, new contact is Antonia Fazler § Waiting for a date and confirmation o Stressbusters: Deandra, Rana, Simone § Will look into planned stressbusters § Working with bookstore to plan coloring event § Meeting scheduled for next week with Claudia § Looking into a midterm and finals week stressbuster schedule § Dog Therapy! • Feb 16th – Beginning of the semester • March 13th – Midterm- ish • March 29th – Midterm- ish • May 8th – pre finals • May 18th – Finals week
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•
•
Initiatives o Portfolio introduction & setup o Deandra: § Mixed paper recycling bins (portfolio in progress) § Privacy screen for TD Bank (portfolio started) o Simone: § Changing food choices in the Vending Machine (portfolio in progress) • Conducted independent survey using Blackboard • Waiting to compare to Student Appreciation Week results § Educating students about healthy living (portfolio started) • Co-sponsoring a nutrition class with fitness center o Mike § More blue emergency lights (portfolio started) § Work with Reslife for “Winter Welcome” (portfolio started) o Rana § Smoothie Bar in the fitness center (portfolio in progress) § Changing professors with no notification (portfolio started) o Rita § Public Safety panel with self-defense class § Fix ATM machine in Dutch § Fix video games in HofUSA § Add more phone charging stations in the Student Center § Emergency phone number poster in every dorm room (portfolio started) § Putting a Color Printer in Dutch § Bookstore Wishlist (portfolio started) o Trica § Transfer involvement on campus (portfolio started) • Looking into revamping the transfer mentor program o Rob § Disability substitutes (portfolio in progress) Old Initiative Updates o Used vs. New Book Orders § There is now a message below the order button on the order form § After, there is a pop-up to make sure a student is aware that a new book will be processed, but fully refunded if it is not wanted later on. At this point the order could be canceled. o Intermission Book Orders § Barnes and Noble college is looking into the logistics of having 30 day, 60 day, and 120 day rentals for intermission and summer book rentals at a discounted price.
Meeting Adjourned
7:18 PM
Respectfully Submitted, Rita Cinquemani Student Services Chairwoman
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Cabinet Agenda February 15, 2017 I. II.
III.
IV.
V.
Call to order a. Meeting Called to Order at 11:19 a.m. President Updates a. Dining Selection Committee i. Met today 2/15 and will meet again Friday 2/17 with potential providers ii. Contract will begin July 1st, 2017 b. Senate this Week i. Must cover all business from last week c. Final Board of Trustees for President Gallagher and Vice President Shepherd meeting will occur in two weeks Vice President Updates a. Tomorrow Colin from University Relations & Candace and Stephanie from Compass will be joining b. Social Justice Speaker will come March 16th New Business a. S.A.2017.81.008 i. Chairman Kutsch motions to add to the Senate Agenda 1. Motion is seconded 2. Motion passes unanimously b. CAC i. Will meet with Chairman Durand, and potentially Chairman Kutsch, before Senate ii. Vice President Shepherd motions to add to the Senate Agenda 1. Motion is seconded 2. Motion passes unanimously Matters at Hand a. Student Services i. New York Times 1. Wants to raise prices 2. Perhaps minimize amount of print copies 3. Ask at SGA on the corner about online usage a. Let Provost Simmons know 4. Maybe add to tuition like Wall Street Journal ii. Provost Scholar Reception – April 26th, Common Hour iii. Initiative Board in Office
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1. “Take an initiative, leave an initiative” 2. Spearheading initiatives by Senators
VI. VII.
b. Spirit i. CAA Viewing Party – Potentially March 3rd 1. Probably our first game 2. Working on co-sponsorship and hold a room ii. P.S. I Love You Week Mirrors iii. Decided on Spirit Bulletin Board 1. Half Whiteboard and half event flyers a. Flyers from OSLE, Athletics and potentially Public Relations iv. Basketball Game 2/18 1. Meeting students in Atrium to walk over together c. Public Relations i. All work was due tonight for game, office space allocations ii. Bulletin Board 1. All supplies are ready to go iii. Scheduling d. Club Relations i. Meeting next Wednesday, 2/22 with Sofia Pertuz e. Rules i. Legislation with Senator Cinquemani for new positions For Good of the Order Adjourn a. Comptroller Senderowicz moves to adjourn the meeting i. Motion is seconded ii. Motion passes unanimously iii. Meeting adjourned at 12:02 p.m.
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Rules Minutes S17 Weekly Meeting 3 2/13/17
Meeting Commenced Attendance Attended Absent Visiting
6:30 PM
Senator Labrie Senator Mustazza Senator Ramirez Chair Normandin Senator Oguejiofor Chair Crofts
1. Colleges Against Cancer a. Reason for attendance: SGA recognition b. More than 15 active members c. Not appointing, just allowing shadows d. Fundraising still checks out e. Passed 3-0-0 2. SA.2017.81.008: Updated Fall Festival Duties a. Passed 3-0-0 3. Information Packet Initiative- from last week, finals for next Monday: a. Labrie i. FAQ’s from chairs b. Mustazza i. Outline SGA committees and what services they offer c. Ramirez i. How-to sign up for Rules/Appropriations/Elections on GIHU 4. Club Audit a. Only 10/140 so far b. Will follow up next Monday (due date 20th) 5. Tabling Sign Up- Common hour 22nd a. Mustazza, Ramirez 6. Positivity Activity
Meeting Adjourned
7:30 PM
Respectfully Submitted, Abby Normandin Rules Chairwoman
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[Colleges Against Cancer Constitution - Hofstra University] Preamble: Under Article 1, Section 2, of the Student Government Association (SGA) Constitution, the following organization is hereby granted approval to function as a student organization for the best interest of the University community. It is the duty of this student organization to follow the Student Government Association’s Constitution and Policy Series. Membership in this organization is open to all full-time undergraduate students without regard to race, color, religion, sex, sexual orientation, age, national or ethnic origin, physical and mental disability, marital or veteran status (“protected status”) in the conduct and operation of its educational programs and activities, including admission and employment. Mission Statement: We, the members of the American Cancer Society Colleges Against Cancer – to fully realize our purpose of reducing total cancer incidence and mortality by cutting it off at the source through education and support and in order to help the American Cancer Society reach its goals – do hereby adopt and establish this constitution as the guiding instrument of our organization. I.
Name The name of our group shall be Colleges Against Cancer at Hofstra University.
II.
Purpose Colleges Against Cancer is a national collaboration of college students, faculty, and staff dedicated to fighting cancer, volunteering for the American Cancer Society, and improving college communities by instating and supporting programs of the American Cancer Society.
III.
Goal The main goal of Colleges Against Cancer shall be to fight cancer by volunteering for, instating, and supporting programs of the American Cancer Society. Further goals include, but are not limited to: a. Establishing advocacy programs on campus b. Bringing cancer control programs to campus and promoting cancer awareness and prevention c. Raising money through American Cancer Society-approved fundraisers on campus d. Promoting Society-approved fundraisers on campus e. Making Colleges Against Cancer a collaborative effort among all students and student organizations on campus, as well as with members of this chapter, the local American Cancer Society office and staff, nearby chapters, and the National Leadership Council
IV.
Membership
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Membership in Colleges Against Cancer shall be limited to persons officially connected with the university as faculty, staff or full-time undergraduate students.
V.
Officers Section 1. The officers of the group shall be: a. President b. Vice President c. Treasurer
Section 2. Elections a. Elections shall be held before the culmination of the spring semester. b. A representative of the Student Government Association shall be present in order for the election proceedings to occur. c. The presiding officer shall take nominations from the floor. Any active member may nominate any other active member for any office. d. There shall be a closed ballot; election of a candidate to a position shall be constituted by a simple majority of the active members present and voting. 1. If anyone (1) candidate does not obtain a majority, the two (2) individuals with the highest number of votes shall participate in a runoff election. 2. If there is a tie in the percentage of votes cast in the first election, all of the candidates shall reintroduce themselves and proceed with another election until there is either a clear majority or two (2) individuals with the highest number of votes. e. All ballots shall be cast in person. No voting by proxy shall be permitted at any election. However, if any active member cannot attend the elections, she/he may hand in a signed, written ballot to the advisor before the election. f. The order of elections shall start with the President. After the President is elected, the Vice Present shall be elected, followed by the Treasurer, and so forth. g. Elected officials shall take office immediately after the conclusion of the elections. h. Procedure in the event of resignation, removal, or vacancy: 1. Any vacancy in the presidency shall result in the succession of the Vice President to the presidency. 2. If for any reason the Vice President cannot assume the presidency, an election shall take place to elect a new President.
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Section 3. President The President shall be responsible for presiding over and calling meetings. She/He shall be involved in the campus Relay For Life and shall serve as a liaison to the American Cancer Society office. The President shall initiate all events which shall be executed with the support of the rest of the organization. Section 4. Vice President In the President’s absence, the Vice President shall preside over and call meetings. She/He shall be involved in the campus Relay For Life and serve as an aid to the President as well as a liaison between the organization’s officers and the rest of its members. Section 5. Treasurer The Treasurer shall be responsible for taking minutes at all CAC meetings and providing copies and/or access to the minutes to all members. She/He shall be responsible for meeting notification and any type of advertising that is necessary for the club, or requested by a specific committee. She/He shall also be in charge of the club’s funds and any funding requested or given by the Society office. Section 6. Officer Terms Term of office shall depend on the officer’s willingness to continue in their position and the opinion of the rest of the organization. The American Cancer Society staff partner shall help to nominate members to fill any vacant position with help from the rest of the members. Section 7. Removal of Officers A. If it is determined that an officer is not fulfilling the duties of his/her position or is violating rules and procedures of the club, she/he shall be removed from office and could be removed from the club in the following manner a. A concerned member shall collect and bring charges against the officer. b. Said member shall send a letter to the officer notifying her/him of the date of the impeachment vote. c. She/he/they shall present his/her/their findings to the club. d. The officer shall have a chance to rebut the charges. e. After all procedures have been carried out, a two-thirds (2/3) vote of all active members is required to remove the officer. B. A member of Student Government Association’s Rules Committee shall be present for impeachment proceedings to occur.
VI.
Advisors
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The Colleges Against Cancer advisors shall consist of one faculty/staff member from the college, and may consist of an advisor from the local American Cancer Society staff. VII.
Meetings Section 1. Regular meetings shall be held at least once a month at a time agreed upon by the majority of the members. Section 2. Chapter meetings may coincide with Relay For Life meetings, if necessary. Section 3. Special meetings may be called by the president upon request of any of the committee chair(s). Section 4. A quorum shall consist of a simple majority of the membership.
VIII.
Funding Section 1. In deference to the nature and extent of the support afforded to this chapter of Colleges Against Cancer by the American Cancer Society, both locally and nationally, we hold ourselves subject to the standards and branding of the American Cancer Society in all activities and practices, as well as in our use of its trademarked and copyrighted materials. Any activity, practice, or use of these materials not explicitly or implicitly covered by said limitations shall be considered only after consultation with official American Cancer Society staff and/or the exercise of reasonable and prudent judgment. Section 2. Monies shall be accepted on behalf of Colleges Against Cancer and shall directly and/or ultimately be used for the American Cancer Society. Monies received by Colleges Against Cancer may reside in third-party accounts, if the school itself administers those accounts. In the event that a particular college or university allots funding to its official student organizations, said funding can be used for administrative purposes and is not regarded in the same light. Section 3. Administrative funding shall be handled according to the College Student Organization Handbook.
IX.
Method of Amendments Section 1. Proposed amendments to this constitution shall be presented at any regular meeting and shall be ratified by two-thirds (2/3) vote of the active members present and voting at the following regular meeting.
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Section 2. Any amendments made to this constitution shall be presented to and approved by the Student Government Association’s Rules Committee before going into effect.
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Hofstra University Student Government Association Two Thousand and Seventeen S.A.2017.81.008 Updated Fall Festival Duties
Taken from the Policy Series of the Student Government Association, Section VI, Spirit Committee VI. SPIRIT COMMITTEE A. FALL FESTIVAL DUTIES: The Spirit Committee shall be in charge of creating a theme and design for the Student Government Association float during Fall Festival. All Student Government Association members shall contribute to building the float.
A. FALL FESTIVAL DUTIES: The Spirit Committee may participate as a co-sponsor or member of the Pride Expo. B. HOFSTRA CELEBRATES HE HOLIDAYS: The Spirit Committee shall be responsible for promoting Student Government Association involvement in Hofstra Celebrates the Holidays. All Student Government Association members shall contribute in the activities of Hofstra Celebrates the Holidays. C. PRIDE UNLEASHED: The Spirit Committee shall be responsible for hosting one (1) event on behalf of the Student Government Association in conjunction with Hofstra’s Athletic Department during the fall semester in conjunction with Hofstra’s Athletic Department during the fall semester in conjunction with Pride Unleashed Week. D. COLONIAL ATHLETIC ASSOCIATION: The Spirit Committee shall plan the involvement and transportation of the student body to the Colonial Athletic Association (CAA) Tournament. The Student Government Association shall not allocate more than $4,000 in transportation costs pertaining to the CAA Tournament E. COMMITTEE DISCRETIONARY EVENT: In abidance with the Constitution, the Spirit Committee shall sponsor three (3) events per semester to encourage student engagement on campus.
Respectfully Submitted, Janet Narain Senator
Brandon Crofts Chairperson
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Internal Review and Control Board Minutes Meeting Commenced
S17 Monthly Meeting 1 2/10/2017 3:21 PM
Attendance Attended
Senator Amadio
Senator Ramirez
Comptroller Senderowicz
Senator Gonzalez
Senator Tomasso
Senator Juszczyk
Kelly Mizuno
Senator Gardener
PR Associate Le
Senator Craig
Senator Gardener
Visiting
Chair Durand
Chair Casey I. II.
III.
Introduction Spring 2017 Updates a. Updated email template i. Treasurer Trainings 1. Wednesday February 22nd at Common Hour – Plaza West 2. Friday March 10th at 1PM – Plaza West ii. Budget Review 1. Wednesday March 29th at Common Hour – Dean of Students Hallway in front of the SGA office iii. Budget Weekend 1. Proposals due Wednesday March 29th by 11:59PM b. Updated audit form i. New Treasurer Packet updated January 23, 2017 ii. Print out Treasurer Packet with the highlighted sections for the Undergraduate Reimbursement Checklist 1. One of the biggest questions – how do I get reimbursed? This helps the club leader 2. Look at their budget breakdown I give you in the spreadsheet to determine which sections to be highlighted iii. Added a question about their advisor c. Updated staff list Assignment of clubs a. Psychology Club - Armando b. Spectrum Players - Carissa
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IV.
V. VI.
c. SP!T – Ashlyn d. Men’s Lacrosse - Chelsea e. Masquerade - Mike f. Pride Network – Ashlyn g. Anthropology - Sandy h. Buddhism Club - Mikolaj i. Collegiate Women of Color - Chelsea j. ALPFA - Kelly k. Hofstra Versus Zombies (HvZ) - Kelly l. Association for Supervision and Curriculum Development (ASCD) - Mike m. United States Institute for Theater Technology (USITT) - Carissa n. Unicef - Sandy o. Club Badminton - Armando p. Hofstra Billiards - Dana q. Delta Phi Epsilon - Armando r. Her Campus Hofstra - Dana s. Sci-Fi, Comic, Anime, Fantasy Fans United (SCAFFU) - Dana t. Pride Student Veterans Organization – Ashlyn u. Hofstra Entertainment Access Television (HEAT) - Mike v. Culinary Club - Chelsea w. Bowling Club - Mikolaj x. Campus Feminist Collective - Carissa y. Motorsports Engineering Club (MEC) - Mikolaj z. College Republicans – Kelly aa. Music and Entertainment Industry Student Association (MEISA) - Sandy Responsibilities review a. Reach out to the club by Wednesday February 15th i. Subject of the email: “*insert Club name here* Spring 2017 SGA Budget” ii. Fill out the email template b. Figure out a good time to meet c. Complete the audit form during the actual meeting i. Treasurer Tracker (spreadsheet template) ii. Find and highlight reimbursements (starting on page 19) and give Treasurer Packet iii. Important dates iv. Make sure they know new advisor (please see the OSLE and Fitness Center Contact Sheet) d. Put the audit form in my mailbox and be ready to give a report for the next meeting in a month Next Meeting: March 3rd at 3PM Questions?
Meeting Adjourned
4:02 PM
Respectfully Submitted, Comptroller Senderowicz
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Appropriations Minutes S17 Weekly Meeting 3 2/14/2017 6:15 PM
Meeting Commenced Attendance
Senator Read
Senator Tomasso
Comptroller Senderowicz
Senator Gordon
Chairwoman Casey
Absent (excused)
Senator Gonzalez
Visiting
Chairwoman Normandin
Chairman Durand
The Pride Network: Hofstra University Region $2,743.93
Requested:
NELGBT Conference fees,NEQTPOC Travel,Queer Prom Performer,Queer Prom Spotlight,Queer Prom Supplies Allocated: $1,275.00 NELGBT Conference fees Queer Prom Spotlight Queer Prom Performer
GiveKindnessHU Requested:
$375.00 $50.00 $850.00
$525.00 $50.00 $850.00
$176.85
Baking Supplies for Free Bake Sale,Earth Day Supplies,Last Meeting of the Semester Food,Sticky Notes for Free Bake Sale Allocated: $117.52 Earth Day Supplies Baking Supplies for Free Bake Sale Sticky Notes for Free Bake Sale
Entertainment Unlimited Requested:
$12,792.69
$60.38 $23.15 $40.99
$56.88 $19.65 $40.99
$12,792.69
$4,000.00
Musicfest supplies Allocated: $4,000.00 Musicfest supplies
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Women's Rugby Requested:
$4,729.74
Banner,Bloomsburg Tournament,Gohring Athletic Trainers,Gohring Equipment,Gohring Tournament Referees,Round Robin Tournament,Siena Tournament Hotels,Siena Tournament Registration Fee,Siena Tournament Travel Allocated: $2,245.37 Siena Tournament Travel Siena Tournament Hotels Siena Tournament Registration Fee Gohring Equipment Gohring Athletic Trainers Gohring Tournament Referees
$770.40 $700.00 $200.00 $114.97 $100.00 $360.00
$770.40 $812.00 $200.00 $114.97 $130.00 $360.00
Meeting Adjourned
8:00 PM
Total Requested
$20,443.21
Total Allocated
$7,637.89
Percent Allocated
37.36%
Respectfully Submitted, Erin Casey Appropriations Chair
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Club Relations Minutes S17 Weekly Meeting 3 2/14/17 Meeting commenced Attendance
6:15 PM Chairperson Durand Senator Radeva Senator Juszczyk Senator Bielunas Senator Tadbiri Senator Ismail
1. Recap of everyone’s day 2. Discussed if there are any club issues that anyone is aware of 3. Club Appreciation day a. Discussed possible phrases b. Discussed potential giveaways c. Discussed designs for giveaway 4. Assigned brainstorming task over break
Meeting adjourned at 6:30pm Respectfully submitted, Chairman Durand
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Public Relations Minutes Meeting Commenced
Spring 2017 Weekly Meeting #3 2/13/17 5:51 PM
Attended Senator Dana Craig
Senator Carissa Ramirez
Senator Jonathan Valerio Chair Max Kutsch
Associate Imani Hinson
Associate Sandy Le
Chairperson David Durand (visiting)
1. Email to club list: a. Dear Club Leader, i. Your club was recognized in the last year by SGA, and we would like to help you promote any events/games that you have this year. Through social media, we interact with around 2,000 students per post, and we’d like to use that reach to help you newer clubs. If you’d like to work with us, please send a list of events that you’d like to see promoted (at least 2 weeks notice per event), and we will work with you to the best of our ability. We look forward to hearing from you. b. Idea for the future: IRCB style break up the responsibility of the different clubs to follow up 2. What’s up with David: a. Club Office Space Allocations: March 1st i. Dates to be emailed ii. Flyer to put on the doors – get printed by OSLE 1. Hofcast: to be put up when it starts a. Dana to do following Sandy iii. Club Appreciation Day: 1. Puzzle Pieces – JV 3. This Week at Hofstra: a. Max to author 4. Bulletin board design a. Papers b. Cutting c. Names d. Break up to work!!!
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5. Assembly: a. Max to get photos together, CONTACT HIM IF YOU HAVEN’T HAD ONE b. Board will be up next Monday
Meeting Adjourned
7:05 PM
Respectfully Submitted, Max Kutsch, Public Relations Chair
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Spirit Minutes
S17 Weekly Meeting (Meeting #3) 2/14/17
Meeting Commenced
6:17 PM
Attendance Attended
Senator Janet Narain
Senator Sam Jean-Louis
Senator Ashlyn Gardner
Chairperson Brandon Crofts
- Happy Valentine’s Day!!! - Updated the committee on what I did this past week. I helped set up for the Give a Valentine, Take a Valentine event with OSAPA on Tuesday morning. - We talked about how the bathrooms were going- good job everyone!!! - We updated the writing on the mirrors in the Fitness Center. - We discussed the bulletin board in the hallway. -
Half of the board will be a whiteboard, which will be updated every week, while the other half will be flyers and promotions for events around campus.
Meeting Adjourned
6:49 PM
Respectfully Submitted,
Brandon Crofts Spirit Chair
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Student Services Minutes (F17) Meeting #3 2/7/17
Meeting Commenced Attendance Attended
Minutes •
6:19 PM Chairperson Rita Cinquemani Senator Mike Amadio Senator Simone Irish Senator Deandra Denton Trica Wildman (visiting) Senator Carissa Ramirez (visiting) Charles Kim (visiting) Chairperson Brandon Croft (visiting)
Sub-committees o New York Times § Student subscription price • Rita will be meeting with Karl on 2/16/17 § New York Times Day: Mike § Advertisement: Simone • Will email Public Relations o SGA at the Corner: Deandra § Tentative date March 29th § Events: • All Day o Polling o Social Media Scavenger Hunt o Mirror Motivational Messages • Morning o Grab and go breakfast with Student Affairs o Holding doors • Afternoon o Prize Wheel with Hofstra Swag o Raffle for leftover baskets/ Gift Cards o Popcorn Machine and Cotton Candy Machine • Evening o Meet SGA Dinner o Provost Scholar Reception: Rita § Met with Antonia Fazler on 2/14/17 § April 26th during common hour, location TBD § Will have live music, Simone and Mike reaching out to performance groups § Considering changing food options o Stressbusters: Deandra, Simone
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§ § § •
•
Rita is meeting with Claudia from OSAAP on 2/15/17 NRHH is planning a service carnival during midterms Will meet with Anita to discuss possible yoga event
Initiatives o Deandra: § Mixed paper recycling bins (portfolio in progress) • Campus Sustainability Office out until March 13th § Privacy screen for TD Bank (portfolio started) • Email sent, but no reply o Simone: § Changing food choices in the Vending Machine (portfolio in progress) • Drafting email o Mike: § More blue emergency lights (portfolio started) § Work with Reslife for “Winter Welcome” (portfolio started) • Will schedule a meeting with Abby • Will research other school’s Winter Welcome o Rita: § Add more phone charging stations in the Student Center § Emergency phone number poster in every dorm room (portfolio started) § Bookstore Wishlist (portfolio started) § Picnic tables on Roosevelt Quad with umbrellas o Trica: § Transfer involvement on campus (portfolio started) • Nothing on school website about transfer student integration programs • Only information about transfer counselors and how to apply as a transfer student Initiatives that need homes o Start initiative board o Small Groups § Updating the Commuter Lounge (Deandra) § Residence Hall Gyms § Adding a second common hour (Mike)
Meeting Adjourned
7:04 PM
Respectfully Submitted, Rita Cinquemani Student Services Chairwoman
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