Agenda of the 83rd Senate Hofstra University Student Government Association September 27, 2018 CV Starr 210 Call to Order I. II. III. IV. V.
VI.
VII. VIII.
IX. X. XI.
Quorum Call Special Business A. Jefferson Has Gotta Go! Campaign Presentation Approval of the Senate Minutes from September 20, 2018 Approval of the Cabinet Minutes from September 26, 2018 New Business A. SGA Club Recognition Hearing i. Biology Club B. S.A.2018.83.001 Executive Board Reports A. President— A. Normandin B. Vice President— D. Denton C. Comptroller—M. Kutsch D. Secretary— M. Nijjer Heard at Hofstra Committee Chair Reports A. Appropriations— T. Grief B. Club Relations— B. Crofts C. Public Relations— A. Labrie D. Rules— C. Ramirez E. Spirit—C. Tomasso F. Student Services—I. Schmidt For Good of the Order Announcements Snap Cup
Adjournment
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Agenda of the 83rd Senate Hofstra University Student Government Association September 20, 2018 Student Center Greenhouse Call to Order at 6:07pm I. II.
Quorum Call Approval of 83rd Senate Minutes from September 13, 2018 A. Chairperson Tomasso moves to pass the Senate Minutes i. Motion seconded ii. Motion passes unanimously
III.
Approval of the Cabinet Minutes from September 19, 2018 A. Senator Rob moves to pass the Cabinet Minutes i. Motion seconded ii. Motion passes unanimously
IV.
V.
Executive Board Reports A. President— A. Normandin i. No report B. Vice President— D. Denton i. Hofstra Votes Video Shoot 1. Playhouse on Friday, September 21st at 11:00am ii. Conference Room 1. Work orders have been put into place C. Comptroller—M. Kutsch i. No Report D. Secretary— M. Nijjer i. No Report Committee Chair Reports A. Appropriations— T. Grief i. Allocated 62% in total ii. Treasurer Training tomorrow iii. Senator Narain moves to pass the Appropriations Minutes 1. Motion seconded 2. Motion passes unanimously B. Club Relations— B. Crofts i. Storage space was discussed, and a time will be set up to clean up ii. Senator Sanchez moves to pass the Club Relations Minutes
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1. Motion seconded 2. Motion passes unanimously C. Public Relations— A. Labrie i. Made social media plans ii. Collaboration with this Week at Hofstra iii. Media relations 1. Chronicle iv. Senator Read moves to pass the Public Relations Minutes 1. Motion seconded 2. Motion passes unanimously D. Rules— C. Ramirez i. Spreadsheet was made ii. Senator Osner has been appointed Ethics and Conduct Chair iii. Packets are due for elections iv. Senator Battipaglia moves to pass the Rules Minutes 1. Motion seconded 2. Motion passes unanimously E. Spirit—C. Tomasso i. Pride Unleashed Week ii. Sign-up for Pride Expo iii. Senator Farooqui moves to pass the Spirit Minutes 1. Motion seconded 2. Motion passes unanimously F. Student Services—I. Schmidt i. Budget transfers for Student Appreciation Week ii. Mamma Mia confirmations iii. Met with Compass iv. Mental Health Initiatives v. Various issues on campus 1. Hammer Lab vi. Senator Ismail moves to pass the Student Services Minutes 1. Motion seconded 2. Motion passes unanimously VI.
Senator Algarin motions for recess until 6:40pm A. Motion seconded B. Motion passes unanimously
VII.
Back to order at 6:41pm
VIII.
Special Business A. Career Center presentation – Jennifer Fragleasso i. The Center does career counseling, aids with job/internship searches, practice interviews, graduate school research, and help with resume/cover letter reviews. ii. Upcoming events include: 1. Escape The (Haunted) Career Center a. 1st Prize: $200 b. 2nd Prize: $100 2. RMA Shadowing Program a. Fridays in October and November 3. Employer site visits iii. Career & Internship Fairs Fall 2018 1. Dates on hofstra.edu/careercenter iv. Handshake 1. An app will be coming out soon
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IX. X.
2. Can use this to know more information about career fairs a. list of employers can be found here 3. This can be used to create a profile, search for jobs, and connect with employers v. Employers look for many attributes in your resume including collaboration, work ethic, leadership, communication, problem solving, and self-resilience vi. Making a great first impression 1. Elevator Pitches include your name, year in school, major/career area of interest, skills and work experiences, and open-ended questions to start the conversation 2. This can be used to answer the question – tell me about yourself 3. This can show that you are invested in what you do 4. This can be changed to be more geared towards any internship or job vii. Senator Ismail states that it would be great if there could be more employers for pre-med students viii. Senator Spann states that it would be nice to have panel discussions to educate students ix. Jennifer Fragleasso asks how SGA gets information 1. Senator Harley states that most students get information through email and social media 2. Chairperson Ramirez suggests that if emails were shorter then students will be more likely to read it x. Any further questions 1. Stop by the career center or email For Good of the Order Announcements
Senator Narain motions to Adjourn the Senate Meeting Motion is seconded Motion passes unanimously Senate Meeting Adjourned at 7:17pm
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Cabinet Agenda September 26th, 2018 I. II.
Call to Order at 6:30pm New Business A.
S.A.2018.83.001 1.
The main goal is to bring up the concept of having a constitutional convention and to get senate’s questions and concerns before the vote for a convention
2.
Previously it has consisted of one member from each committee, a justice appointed by the Chief Justice, and someone from cabinet appointed by the President
3.
B.
III.
This year, we would bring in individuals that a particular section of the constitution would concern a)
We can make a live document for more transparency
b)
A schedule will be made for reviewing each section
4.
This would be time to bring forth new legislations
5.
Suggestions on changes are welcome
6.
Chairperson Crofts moves to put S.A.2018.83.001 on the Senate Agenda a)
Motion seconded
b)
Motion passes unanimously
Biology Club 1.
Looked through their constitution
2.
Chairperson Labrie moves to add the Biology Club to the Senate Agenda a)
Motion seconded
b)
Motion passes unanimously
Pres & VP Updates A.
President’s Task Force 1.
Official name is President’s Task Force on Representation in Public Spaces
2.
Met on Friday September 21st, 2018 a)
3. B.
Recommendations are given to the President
There may be a suggestion box put in place to hear from students
Public Safety Lunch
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1.
Met on Wednesday, September 26th, 2018 a)
Public safety asked for opinions on student concerns
b)
Public safety has specific trainings depending on current topics surrounding student life
c)
Ad Hoc focus committee for working with Public Safety (1) Including Student Government Association (SGA), Commuter Student Association (CSA), and other student organizations
d)
Accountability of Public Safety (1) How to go about doing this
C.
Hofstra Votes/ Pride Expo 1.
D.
E.
F.
Judicial Panel Updates 1.
First meeting happened during the week of September 3
2.
Will be meeting again next week to conduct a Chief Justice Election and Legal Aide appointment
Weekly Minutes and Reports Expectations 1.
Mid-Semester Reports are due on November 1st, 2018
2.
End of Semester Reports are due on December 6th, 2018
Leadership Rotation beginning Monday 1.
G.
It is this weekend
Has been emailed to all by President Normandin
Houston Gift/ Senate Tomorrow 1.
Jefferson Has Gotta Go! campaign a)
2.
H.
Houston’s Gift a)
Writing happy notes to go into a jar
b)
Jell-O basket will be considered as well
Residential Hall Association (RHA) and Halloweentown Collaborations 1.
October 29th, 2018 a)
2. I.
Will be talking about their goals, plans, and purpose
Gather ideas from each committee and then propose it to RHA
Looping in Social Events Coordinator Firooz
Monthly with Sofia/Houston Tomorrow 1.
Topics to discuss a)
Transparency
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b)
No Hate Campaign (1) A video could perhaps be made including administrators
IV.
Matters at Hand A.
Timeline-style 1.
Public Relations a)
2.
Appropriations a)
3.
SGA website is on the agenda
Treasurer training went well
Student Services a)
Sign-ups for tabling
b)
Student Appreciation Week (1) Survey question ideas
4.
Club Relations a)
Updated list of our club office spaces (1) Thinking of legislation
b) 5.
Yearbooks out of club space
Rules a)
Packets were turned in today (1) Emails have been sent out
b) 6.
Secretary a)
V. VI.
Sign-ups for a shift
Office Supplies ordered
For Good of the Order Chairperson Crofts moves to adjourn this meeting at 7:56pm A.
Motion seconded
B.
Motion passes unanimously
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The Constitution of the Biology Club PREAMBLE: Under Article I, section two, of the Student Government Association (SGA) Constitution, the following organization is hereby granted approval to function as a student organization for the best interest of the University community. It is the duty of this student organization to follow the Student Government Association’s Constitution and Policy Series. A club or organization will be defined as non-exclusive in its membership and actions by “ extending equal opportunity to all qualified individuals without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, physical or mental disability, marital or veteran status (characteristics collectively referred to as ‘Protective Characteristic’) in employment and in the conduct and operation of Hofstra University’s Educational programs and activities. ARTICLE I: NAME A. The name of this club shall be the Biology Club. B. The name of this club shall be colloquially known as the Bio Club. ARTICLE II: PURPOSE A. The purpose of this organization shall be to provide a network for the Hofstra Biology Community. It shall seek to connect students who share similar interests in biology. B. It shall be the goal of the Biology Club to provide mentorship for students in biology classes, orient students toward their professional goals, and allow students to participate in leadership and service opportunities. ARTICLE III: CLUB ADVISOR A. The Club Advisor for this organization shall be a non-student Hofstra University employee. B. The advisor shall be approved by a majority vote of the executive board of this organization. C. The duties of the Club Advisor shall be the following: a. Mentor and advise this organization on how to best fulfill its purpose. b. Hold members and officers of this organization accountable. c. Provide structure for the meetings of this organization and serve as a resource for all members during meetings. ARTICLE IV: MEMBERSHIP A. Any full-time undergraduate student at Hofstra University may become a member. B. Status of Members a. Members shall be recognized as active after attending two (2) consecutive meetings. 8
b. Members who miss more than four (4) consecutive meetings will be considered inactive. ARTICLE V: DUTIES OF OFFICERS AND THEIR ELECTIONS A. The titles of the officers and their duties shall be to: a. President i. Preside at full meetings of the club. ii. Act as a member ex-officio of all club committees. iii.
Represent the club where such representation is required, requested, or deemed appropriate and/or acceptable. iv. Carry out or delegate all duties not specifically vested in any other officer of the club. v. Ensure that the member roster is active and complete by updating GetInvolvedHU. b. Vice President i. Temporarily assume the duty of the President in the event of a resignation, removal or in the event that the President cannot for any reason fulfill their duties, until a new election is held. ii.
Act as temporary chairperson in the event that a chairperson of any committee is unable to fulfill their duties until a new one is appointed. iii. Perform all other tasks as delegated by the President. c. Treasurer i. Keep track of all records concerning club funds. ii. Attend Appropriations Committee meetings when necessary. iii. Perform all other tasks as delegated by the President. d. Secretary i. Record all minutes during each general meeting and E-Board meeting. ii.
Maintain a permanent file of all agendas, minutes, and meeting handouts. Keep attendance at all club meetings and events. Perform all other tasks as delegated by the President.
iii. iv. B. Elections a. Elections shall be held before the culmination of the fall semester.
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b. A representative of the Student Government Association shall be present in order for the election proceedings to occur. c. The presiding officer shall take nominations from the floor. Any active member may nominate any other active member for any office. d. There shall be a closed ballot; election of a candidate to a position shall be constituted by a simple majority of the active members present and voting. i.
If any one (1) candidate does not obtain a majority, the two (2) individuals with the highest number of votes will participate in a run-off election. ii. If there is a tie in the percentage of votes cast in the first election, all of the candidates will reintroduce themselves and proceed with another election until there is either a clear majority or two (2) individuals with the highest number of votes. e. All ballots shall be cast in person. No voting by proxy shall be permitted at any election. However, if any active member cannot attend the elections, they may hand in a signed, written ballot to the advisor before the election. f. The order of elections shall start with the President. After the President is elected, the Vice President shall be elected, followed by the Treasurer, and so forth. g. Elected officials shall take office immediately after the conclusion of the elections. h. Procedure in the event of resignation, removal, or vacancy: i. Any vacancy in the presidency should be filled as soon as possible through an emergency election with an SGA member present. ii. If for any reason the Vice President cannot assume the presidency, an election shall take place to elect a new President. iii. If there is a vacancy in any other executive board position before their official term has concluded, an election shall take place to elect a new member of that position. ARTICLE VI: MEETINGS A. Meetings shall be held at least once a month while classes are in session. The exact time and date shall be determined by a common agreement of the members. B. Special Meetings a. If one-third (1/3) of the club’s active members present a petition in writing to the President, they are required to call a special meeting within forty-eight (48) hours. b. During a special meeting, no removal of officers shall take place. 10
C. A quorum of a majority of the active members shall be required for any business actions at a meeting. D. Only active members shall be permitted to vote at meetings. ARTICLE VII: REMOVAL OF OFFICERS A. If it is determined that an officer is not fulfilling the duties of their position or is violating the rules and procedures of the club, they shall be removed from office and could be removed from the club in the following manner: a. A concerned member shall collect and bring charges against the officer. b. Said member shall send a letter to the officer notifying them of the date of the impeachment vote. c. They shall present their findings to the club. d. The officer shall have a chance to rebut the charges. e. After all procedures have been carried out, a two-thirds (2/3) vote of all active members is required to remove the officer. B. A member of Student Government Association’s Rules Committee shall be present for impeachment proceedings to occur. ARTICLE VIII: METHOD OF AMENDMENT A. Proposed amendments to this constitution shall be presented at any regular meeting and shall be ratified by two-thirds (2/3) vote of the active members present and voting at the following regular meeting. B. Any amendments made to this constitution shall be presented to and approved by the Student Government Association’s Rules Committee before going into effect. ARTICLE IX: FUNDRAISING A. It shall be the duty of all members and officers to be involved with this organization’s fundraising opportunities. B. Members and officers shall never be required to contribute money to fundraisers; however, contributions made by members or officers for the execution of fundraising events shall be allowed. a. The Executive Board shall not have a contribution limit for individuals before each fundraiser. b. All money contributions, even those under the contribution limit, are subject to review and refund by the Executive Board.
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ARTICLE X: LOGISTICS A. Events a. Each semester, the Biology Club shall host at least three (3) events on campus. b. Each year, the Biology Club shall host at least one (1) educational trip to an offcampus site.
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Hofstra University Student Government Association Two Thousand and Eighteen
S.A.2018.83.001 A Resolution to Address the Student Government Association Constitutional Issues
Whereas, the Student Government Association, hereafter referred to as SGA, has two (2) guiding documents, the Constitution and the Policy Series, which are outdated. Whereas, SGA has not been strictly abiding by the bylaws as written. Whereas, SGA expects SGA-recognized organizations to abide by their own constitutions, it is only appropriate SGA upholds its own policies. Whereas, some policies outlined in the Constitution need to be updated based on content, grammar, and clarity. Furthermore, there are certain policies that should be implemented. Let it be resolved, the Rules Committee recommends a Constitutional Convention to be held to address the aforementioned issues and ensure that SGA conducts itself professionally. Respectfully Submitted, The Rules Committee Carissa Ramirez Rules Chairwoman
Antonella Colon Senator
Zain Farooqui Senator
Alexa Osner Senator
Angelina Ottavio Senator
Kelly Rose Senator
Wiley Fletcher Senator
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Appropriations Minutes Meeting Commenced
F18 Weekly Meeting 3 09/25/18 6:30 PM
Attendance Attended
Senator Richard Caldwell Senator Donovan Harvey Senator Rana Ismail Senator Mana Tadbiri Senator Hannah Shepherd Senator Manni Doan Senator Janet Narain Comptroller Max Kutsch Chairman Timothy Grief
Club Name
Amount Requested
Amount Allocated
Women’s Club Rugby
$3,578.59
$2,839.63
Hofstra College Republicans
$920.00
$658.88
Club Softball
$5,540.00
$2,749.94
Hofstra International
$236.89
$236.89
PA Club
$251.70
$251.70
Total:
$11,122.84
$6,737.04
Total Percentage:
60.57%
Meeting Adjourned
8:45 PM
Respectfully Submitted, Chairman Timothy Grief 14
Club Relations Minutes F18 Weekly Meeting #3 09/24/18 Meeting Commenced Attendance Attended
6:42 PM Senator Nick Carrion Chair Brandon Crofts
Absent
Senator Charles Kim Senator Christian Stewart
1. Introductions 2. Storage Space a. Student Organizations for Animal Rights (SOAR) would like a storage space. b. We were unable to get into the office at this time. 3. Club Offices a. After looking through the Google drive, I found our most updated list of club office space allocations! b. We confirmed them all.
Meeting Adjourned
7:05 PM
Respectfully Submitted, Brandon Crofts Club Relations Chair
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Public Relations Minutes F18 Weekly Meeting 3 9/25/18 Meeting Commenced Attendance Attended
6:35 PM Senator Donia Firooz Senator Rosaria Rielly Senator Sandra Read Senator Kathryn Harley Senator Joey Alameda Chairman Alex Labrie
Absent 1. Mental Check-In 2. Matters at Hand a. Instagram i. On week with light events, will not post full Monday event post 3. Branding Guide a. Rough draft i. Canva template ii. Color scheme iii. Logo iv. Font family 4. SGA Portal Space a. “Meet the new senators� b. Inviting student body to watch swearing in of new senators and sit in on Senate meeting
Meeting Adjourned
7:30 PM
Respectfully Submitted, Alex Labrie Public Relations Chairman
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Rules Committee Minutes Meeting Commenced
F18 Weekly Meeting 3 09/24/18 6:31 PM
Attendance Attended
Senator Antonella Colon Senator Zain Farooqui Senator Wiley Fletcher Senator Alexa Osner Senator Angelina Ottavio Senator Kelly Rose Chair Carissa Ramirez Vice President Deandra Denton (virtually)
Absent I. II.
Destresser Biology Club (seeking SGA club recognition) A.
III.
Passed 6-0-0
Constitution/Policy Series Discussion A.
Are we wanting to propose a Constitutional Convention or just bring in individual legislation and senatorial action?
B.
Committee unanimously agrees to have a Constitutional Convention and draft resolution to propose a Constitutional Convention
IV.
Drafting the Constitutional Convention Senatorial Action
V.
Constitutional Convention Senatorial Action A.
VI.
Passed (by Vice President Denton) 1-0-0
Discussion of how to present senatorial action on Thursday
Meeting Adjourned
8:01pm
Respectfully Submitted, Carissa Ramirez Rules Chairwoman 17
Spirit Minutes F18 Weekly Meeting 3 9/25/18 Meeting Commenced Attendance Attended
7:00 PM Senator Celeste Battipaglia Senator Jack McDonough Senator Moon Rob Chair Chelsea Tomasso
Absent
Senator Nicole Algarin
I.
II.
Expo this Saturday 9/29 from 12-2 pm a. Photo booth activity b. Send song requests to my GroupMe inbox no later than Friday night Handout shirts at Senate
Meeting Adjourned
7:31 PM
Respectfully Submitted, Spirit Chair Tomasso
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Student Services Committee Minutes F18 Weekly Meeting #3 9/25/2018
Meeting Commenced Attendance Attended
6:00 PM Senator Catherine MacCarthy Senator Emanuelle Souffrant Senator Cristian Sanchez Senator Charlie Greenberg Chair Isabelle Schmidt
Excused I.
II.
Senator Gabby Spann
BUDGET TRANSFER FORMS A. Be considerate with bringing properly filled out paperwork to OSLE B. International Affairs----Amanda--- Catherine doing VISIT FROM ENTERTAINMENT UNLIMITED A.
III.
INITIATIVES B.
IV.
Everything confirmed with them for Mamma Mia!!! Charlie’s computer rental initiative!!! Join please help
GOING TO “ACTUALLY” PLAY!!!
Meeting Adjourned
6:25 PM
Respectfully Submitted, Isabelle Schmidt Student Services Chair
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