Agenda of the 83rd Senate Hofstra University Student Government Association September 20, 2018 Student Center Greenhouse Call to Order I. II. III. IV.
V.
VI. VII. VIII.
Quorum Call Approval of 83rd Senate Minutes from September 13, 2018 Approval of the Cabinet Minutes from September 19, 2018 Executive Board Reports A. President— A. Normandin B. Vice President— D. Denton C. Comptroller—M. Kutsch D. Secretary— M. Nijjer Committee Chair Reports A. Appropriations— T. Grief B. Club Relations— B. Crofts C. Public Relations— A. Labrie D. Rules— C. Ramirez E. Spirit—C. Tomasso F. Student Services—I. Schmidt Special Business A. Career Center presentation – Jennifer Fragleasso For Good of the Order Announcements
Adjournment
Agenda of the 83rd Senate Hofstra University Student Government Association September 13, 2018 Student Center Greenhouse Call to Order at 6:11pm
I.
Quorum Call
II.
Special Business A. Student Center Quad Area Updates/Feedback – Dom Lavin i. Working with an architect now to remodel the space in front of UClub ii. Looking to place council rings, site amenities, and/or a seating area iii. There will also be an upper Plaza with outdoor seating iv. Will redirect the service road, make new pathways, and new sidewalks v. Relocate the structures perhaps to add more space vi. There will also be a higher raised walkway for pedestrian right-of-way vii. Landscape buffer to reduce the noise-level from the roadway viii. Senator Algarin asks about the statues 1. Dom Lavin states that these are a part of the Hofstra Museum collection, so they can be moved but not removed ix. Senator Read asks about this being perhaps being a classroom space with a covered structure 1. Dom Lavin says that yes it could be but it would depend on the structure x. Senator Algarin comments that she thinks that this would bring more attraction to this space xi. Vice President Denton comments that the idea of a solar powered structure would be nice to see xii. Chairwoman Schmidt comments that we should make it handicap accessible
xiii. Dom Lavin states that the Pride Blocks can perhaps be placed in this space as well 1. Chairwoman Tomasso comments that this would be a good spot and it would be a attraction for students xiv. VP Barkwill states that they will start working on this as soon as possible. Perhaps spring semester xv. Senator Rose asks about more handicap accessibility across North Campus xvi. Chairman Crofts asks if the lighting will be any different 1. Dom Lavin states that it will change a bit especially with some of the trees having been taken away xvii. Senator Doan asks how you will make it safer at night 1. Dom Lavin states that we can add an emergency poll here too. It's a good point 2. VP Barkwill states that there may be telephones also present and lighting for later at night. A lit walkway perhaps xviii. Secretary Nijjer asks about tree relocations 1. VP Barkwill says that some will be relocated and if not, we will plant others xix. VP Barkwill states that we have the funds to go forward so this will start as soon as possible and some changes will take place after commencement xx. Senator Caldwell asks about the bird sanctuary 1. VP Barkwill states that this is government property and we have to patrol it. It is fenced because some flooding has occurred. The decks have been destroyed so we will be rebuilding it. Until we rebuild it, it will not be open for anyone for safety reasons. 2. Dom Lavin states that in the past some classes have gone to the sanctuary and someone has met them there to assist and open it but now it needs to be replaced by recycled material with a new design because of the damage. It may be started in the upcoming weeks 3. VP Barkwill states that we are always looking for students to come and help clean it out a. President Normandin states that it could be a service option xxi. Senator Algarin asks when this will be completed 1. VP Barkwill states that we can get feedback and start working now. The concrete work will most likely be around Thanksgiving, January, and Spring Break.
xxii. VP Barkwill states that we have to first move the sculptures in the next couple of weeks from the space in front of UClub B. Public Relations presentation – Public Relations Committee i. Chairperson Labrie states that the content on Instagram is lacking 1. So this presentation is for your basic knowledge 2. First is framing. Photos should be framed symmetrically for it to be aesthetically pleasing ii. Senator Read states that posing is essential 1. Make sure that the poses are balanced iii. Senator Rielly states that camera quality is important 1. Portrait mode is your friend iv. Senator Firooz states that lighting is everything v. Senator Alameda states that backgrounds are really interesting vi. Senator Harley states that we should save the original photo to add filters 1. Never use a snapchat filter vii. Chairperson Labrie states that there should be content behind a photo viii. Senator Algarin asks if the picture can be sideways 1. Chairperson Labrie says that it can be III.
Approval of the Special Cabinet Minutes from September 5, 2018 A. Senator MacCarthy moves to pass the Special Cabinet Minutes i. Motion seconded ii. Motion passes unanimously
IV.
Approval of the Cabinet Minutes from September 12, 2018 A. Senator Sanchez moves to pass the Cabinet Minutes i. Motion seconded ii. Motion passes unanimously
V.
Executive Board Reports A. President— A. Normandin i. Icebreaker ii. Framing of Senate 1. This should be a space about constructive ideas and we want to have individuals around campus come and speak to you all a. If you know about anyone who would like to talk to us, please let us know 2. New form of interpreting parliamentary procedure a. After elections, we will do some training at retreat and go over how it will work
3. Portfolios a. Weekly basis responsibilities which we will be documenting b. Better tracking process of what you are required to do and when iii. Next week 1. Mike Birbiglia will be coming to campus 2. Senate will be quick and at 7:15pm we will go to the comedy show together iv. Hofstra Votes 1. Hofstra is having a campaign to encourage the Hofstra community and to get students to be active 2. Sign up to table for voting v. What it means to be a Senator 1. Realizing the opportunities you have to be engaged with the Hofstra community every day 2. Wear your SGA hat and to meet individuals on campus and try to see if there is anything going on around campus that we can help with 3. Be open to start conversations yourself B. Vice President— D. Denton i. Initiatives 1.
Shout out to a few people who have led initiatives a. Chairperson Ramirez i. Title IX Reporting Time Policy Change b. Senator Caldwell i. Let’s Talk c.
Chairperson Tomasso i. Pride Blocks
d. Senator Narain i.
Overnight stay at dorms
e. Vice President Denton i. Student Advocacy and Prevention 2. HofUSA a. Any comments that you have on it ii. Important Chat 1. Please be mindful of what is put in there iii. Retreat 1. Please let us know any questions you might have iv. Advisor – D. Boneta
1. Blue Leadership Class a. Boost your leadership skills 2. Gold Leadership Class a. For Juniors and Seniors i. Applications due September 17th C. Comptroller—M. Kutsch i. Voucher System 1. figured it all out ii. Excited for this year iii. Working on new technology D. Secretary— M. Nijjer i. Will be ordering office supplies, email her with what you need. ii. Work orders have been placed to update office, just in transition right now. iii. Will be overseeing an ad hoc committee for social purposes. Social Coordinator Firooz will assist, this is open to anyone in Senate. VI.
Committee Chair Reports A. Appropriations— T. Grief i. Set some goals ii. Went over upcoming events such as treasurer trainings iii. Looking forward to the semester iv. Senator Narain motions to pass the Appropriations Minutes 1. Motion seconded 2. Motion passes B. Club Relations— B. Crofts i. Waiting on new senators right now ii. More active presence for clubs on campus iii. Viewing the policy series iv. Senator Algarin asks about going to club events as senators 1. Chairperson Crofts says that you should go to have an SGA presence v. Senator Spann motions to pass the Club Relations Minutes 1. Motion seconded 2. Motion passes C. Public Relations— A. Labrie i. Build-A-Friend ii. Social media plan 1. Weekly events 2. Facebook & Twitter
iii. Working on the SGA website iv. Presentation today v. Senator Algarin asks if followers have increased on Instagram 1. Chairperson Labrie states that it has vi. Senator Harley motions to pass the Public Relations Minutes 1. Motion seconded 2. Motion passes D. Rules— C. Ramirez i. Set some goals ii. Appointed individuals within the committee iii. Went through policy series and went line by line to go through things we would like to change iv. We might have a constitutional convention v. Handout for Parliamentary Procedure vi. Constitution Changes 1. Small content changes 2. Changes to outdated chairperson roles 3. Suggestions 4. Need a unanimous vote for this to happen 5. Please be prepared to ask questions vii. Info Session 1. If you can come, please do 2. Information on the portal viii. Senator Farooqui motions to pass the Rules Minutes 1. Motion seconded 2. Motion passes E. Spirit—C. Tomasso i. Pride Expo 1. September 29th - 12pm to 2pm 2. Mandatory Sign-Up 3. Email by September 22nd 4. Photo Booth Style ii. Mike Neely will be attending next committee meeting iii. Midnight Madness is not happening iv. Senator Narain motions to pass the Spirit Minutes 1. Motion seconded 2. Motion passes
F. Student Services—I. Schmidt i. Planning stages for events ii. It's On Us Ambassador 1. After fall elections 2. Involved in planning and programing iii. Fresh Check Day 1. It went well iv. Initiatives 1. Go forward with them and reach out to us if you want to v. Chairperson Crofts motions to pass the Student Services Minutes 1. Motion seconded 2. Motion passes VII.
For Good of the Order A. Chairperson Labrie states that you should definitely send pictures his way outside or within SGA life. Content is needed for social B. President Normandin asks if there’s any way you would like the room set-up C. Vice President Denton asks that individuals please put away phones to be respectful to others present D. Comptroller Kutsch states that if anyone is interested to help out with Mike Birbiglia, reach out to him E. Chairwoman Schmidt states that you should always stay passionate about your opinions F. Chairwoman Ramirez asks that the next meeting might be long so please be on time and be respectful. Also, there are elections already happening so please sign-up
VIII. IX.
Announcements Snap Cup
Comptroller Kutsch motions to Adjourn the Senate Meeting Motion is seconded Motion passes unanimously Senate Meeting Adjourned at 8:39pm
Cabinet Agenda September 19th, 2018 I. II. III.
Call to Order at 6:32pm New Business Pres & VP Updates A.
Remaining retreat item
B.
Hofstra Votes 1.
How’s it going so far a)
Chairperson Grief states that some students were very interested, and some did not, but more people are talking about it. Also, it was a bit unorganized, but it was the first day
b) 2.
Chairperson Schmidt states that almost everyone talked to us
Hofstra Votes Video a)
Vice President Denton states that Carley Weinstein wants students for a quick video on Friday at 11:00am
C.
Leadership Monthly Schedule 1.
Conflicts have all been worked out
D.
Mike Birbiglia logistics
E.
Closet space/ office cleanout updates 1.
Schedule a Saturday to clean a)
F.
Gift for Houston 1.
G.
H.
October 20th at 11:00am to 1:00pm
Notes from SGA in a Jar
Admissions Tabling 1.
We need two people per date minimum
2.
Sign-up sheet
Our long-term brainstorming 1.
Mid-Term Election Programming a)
Panel Discussion focusing on the youth vote /student perspective
b)
Alumni Panel
(1) Chairperson Crofts asks if we could perhaps get someone more our age c) 2.
3.
4.
SGA collaborations
Polling Procedures a)
New technology for polling on college campuses
b)
Try something new next semester
Scheduling a meeting with barred groups a)
Small town hall
b)
Think about funding for those groups
Mental Health Issues on Campus a)
Chairperson Schmidt states that the website should be reconstructed to be of better use to students
b)
IV.
Funding issues that we need to look into
5.
Student Fee Raise
6.
Following through with past initiatives
Matters at Hand A.
Chairperson Crofts wants to follow through with SGA given-spaces
B.
Chairperson Tomasso states that we need to clear the office space of unnecessary stuff
C.
Chairperson Ramirez states that we should be mindful of when individuals are needed during SGA events
D.
Timeline-style 1.
Thursday a)
Senate (1) We have to be on schedule
b)
Mike Birbiglia (1) Facilitating the transition from Senate
2.
3.
Friday a)
Treasurer Training
b)
Task Force for Jefferson
Saturday a)
4.
Admitted Students Day
Sunday a)
None
5.
6.
Monday a)
Rules Committee
b)
Club Relations Committee
Tuesday a)
Spirit Committee (1) Sign-up for Pride Expo (2) Photo Booths (a) Props needed
V.
Appropriations Committee
c)
Student Services Committee
d)
Public Relations Committee
For Good of the Order A.
VI.
b)
Feedback for Cabinet
Adjournment at 7:39pm
Appropriations Minutes F18 Weekly Meeting 2 09/18/18 Meeting Commenced
6:30 PM
Attendance Attended
Senator Richard Caldwell Senator Donovan Harvey Senator Rana Ismail Senator Mana Tadbiri Senator Hannah Shepherd Senator Manni Doan Senator Janet Narain Comptroller Max Kutsch Chairman Timothy Grief
Club Name
Amount Requested
Amount Allocated
Rock Climbing
$1,150.00
$750.00
Hofstra Live Action Adventures
$953.33
$853.33
Club Baseball
$11,020.04
$6,394.00
Club Ice Hockey
$9,345
$5,773.12
Computer Science Society
$114.25
$114.25
Meeting Adjourned Respectfully Submitted, Chairman Timothy Grief
8:25 PM
Club Relations Minutes F18 Weekly Meeting #1 09/17/18 Meeting Commenced Attendance Attended
6:35 PM Senator Nick Carrion Senator Charles Kim Chair Brandon Crofts
Absent
Senator Christian Stewart
1. Introductions 2. Cabinet Retreat Updates a. I let my committee know what we discussed at Cabinet Retreat this past Saturday. b. We also talked about our positions in the scope of the student body and talked about the unique opportunity we have to help Hofstra. 3. Campus Feminist Collective a. The President emailed me about letting members of her club have swipe access to their office space. 4. Storage Space a. We went into the SGA Storage Space and saw it was dirty. We will be cleaning it next week.
Meeting Adjourned Respectfully Submitted, Brandon Crofts Club Relations Chair
7:30 PM
Public Relations Minutes F18 Weekly Meeting 2 9/18/18 Meeting Commenced Attendance Attended
6:36 PM Senator Donia Firooz Senator Rosaria Rielly Senator Sandra Read Senator Kathryn Harley Chairman Alex Labrie
Absent
Senator Joey Alameda
1. Mental Check-In a. Chairman Labrie was not well 2. Matters At Hand a. Usual meeting spot is growing mold i. Chairman Labrie is livid b. Slight edits to “Where Is Senate” graphic in collaboration with Senator Read c. Senator Harley will be the point person on SGA’s Facebook presence d. Senator Rielly will be the events point person i. Submitting events to “This Week At Hofstra” ii. Keeping track of all events for weekly Instagram events round up 1. All events that SGA wishes to be promoted through Instagram should be submitted to Chairman Labrie and Senator Rielly 3. Media Relations a. Conversation about SGA’s relationship with Hofstra Chronicle i. President Normandin phoned in ii. Communication with The Hofstra Chronicle initiated
Meeting Adjourned Respectfully Submitted, Alex Labrie Public Relations Chairman
7:11 PM
Rules Committee Minutes F18 Weekly Meeting 2 09/17/18 Meeting Commenced Attendance Attended
6:34 PM Senator Antonella Colon Chairman Pro Tempore Zain Farooqui Senator Wiley Fletcher Senator Simrit Kaur Senator Alexa Osner Senator Angelina Ottavio Senator Kelly Rose
Absent I. Decompress II.
III.
IV.
Chairwoman Carissa Ramirez
A. What was the best thing to happen to you today? Elections Compilation Document A. Went through election papers and created an excel sheet of the following: 1. Clubs that had elections 2. Date of election a) Some dates were not available, marked “unavailable” 3. If it was full e-board or just one position filled 4. How many people attended the election a) Elections in which quorum was not available were marked with “N/A” Ethics and Conduct Chair + Archivist Appointments A. Ethics and Conduct Chair 1. Senator Osner has been appointed 2. Chairwoman Ramirez will reach out via email this week with more information Constitution/Policy Series Discussion A. Continue through the shared document we were working on last week B. Finished classifying the issues in the constitution to: 1. Changes that need to be made 2. Friendly changes (grammar, understanding, updating office names, etc.) 3. Changes that should be made but are not imperative C. Next committee meeting, we will discuss how we want to move forward and present making changes to rest of Senate
Meeting Adjourned Respectfully Submitted, Zain Farooqui Rules Chair Pro Tempore
8:04 PM
Spirit Minutes F18 Weekly Meeting 2 9/18/18 Meeting Commenced Attendance Attended
6:55 PM Senator Celeste Battipaglia Senator Nicole Algarin Senator Jack McDonough Senator Moontahinaz Rob Chairwoman Chelsea Tomasso
Absent
Senator TJ Nair
Visiting
Senator Donia Firooz Chairwoman Isabelle Schmidt
I.
II.
Pride Unleashed Week a. Discuss new ideas b. Rearrange tentative schedule Pride Expo a. Build starts next week i. Give out pizza on Friday 9/28 b. Photobooth idea i. Possibly incorporate Hofstra Votes Campaign
Meeting Adjourned Respectfully Submitted, Spirit Chairwoman Tomasso
8:03 PM
Student Services Committee Minutes F18 Weekly Meeting #2 9/18/2018
Meeting Commenced
6:45 PM
Attendance Attended
Senator Catherine MacCarthy Senator Emanuelle Souffrant Senator Cristian Sanchez Senator Charlie Greenberg Chair Isabelle Schmidt
Excused
Senator Gabby Spann I.
II.
Budget Transfer Forms A. HCLAS------Senator Sanchez B. CARD SERVICES-----Senator Souffrant C. ZARB-----Senator Greenberg SPIRIT COMMITTEE BUSTS IN A. Chairwoman Tomasso threatens to kick Senator Greenberg out of SGA because he left one box in the office
III.
MAMMA MIA EVENT A. Meeting with Entertainment Unlimited this week or next to verify B. Photo booths, props, and sing along
IV.
DINING A. Meeting with Compass last week to talk meet SGA Dinner, sponsorships, etc. B. Cookies, dessert tray, pretzels, and chips C. Free breakfast day Monday
V.
MENTAL HEALTH A. Meeting therapists, Bios
VI.
INITIATIVES A. Senator MacCarthy----Consumption of plastic on campus, recycling issues, emailed customer service B. Senator Greenberg---- Second common hour throughout the week, survey??? C. Senator Sanchez-------- Enforce smoking ban on south side D. Senator Souffrant------ Improvement of communal bathrooms, writing survey questions VI.
EXTRA STUFF A. Drug deals in Hammer Lab?
B. Off campus safety, public safety statement C. ResLife—Expensive, quality, safety RSRS? D. Internships—Ridiculous requirements, transportation
Meeting Adjourned Respectfully Submitted, Isabelle Schmidt Student Services Chair
8:00 PM