Proposal for Constitution Amendment by HKUSU Council 2013

目錄 Content 此香港大學學生會憲章建議修訂將按照二零一三年度香港大學學生會全民投票第三至第十號議案排列。 The proposed amendment of the Constitution of the Hong Kong University Students’ Union will be arranged in accordance to the motion proposed in the General Polling No.3-10 of the Union, Session 2013. 頁 Page 名詞釋義 Definition

簡介學生會及評議會 Introduction of Union and Union Council

1. 定義、文法、統一性 I. Definitions, Grammar and Consistency*

2. 全民大會及投票 II. General Meeting and Polling*

3. 學生會大選 III. Union Election*

4. 學生會評議會，不包含重組方案 IV. Union Council excluding Council Restructuring*

5. 學生會幹事功能及職責 V. Function and Duty of Union Executive Committee*

6. 學苑 VI. Undergrad*

7. 校園電視 VII. Campus TV*

8. 財務委員會組成 VIII. Composition of Union Finance Committee*

附錄 Appendix 1. 全民投票詳情 Details of General Polling * 祗提供憲章條文英文版本 Only English version of the article provided

名詞釋義 Definition 「學生會」「憲章」「評議會」「屬會」

指香港大學學生會指香港大學學生會憲章指香港大學學生會評議會指任何附屬香港大學學生會之組織

“Union” "Constitution” “Union Council” “Sub-organizations”

shall mean the Hong Kong University Students’ Union shall mean the Constitution of the Hong Kong University Students' Union shall mean the Hong Kong University Students’ Union Council shall mean the sub-organizations of the Union under the Constitution

簡介學生會及評議會 Introduction of Union and Union Council

香港大學學生會的使命乃為同學提供福利，作為同學和校方之間的橋樑以促進同學和校方的整體利益，讓同學了解時事從而促進香港的利益及在本地以及國際代表全體同學。香港大學學生會評議會是香港大學學生會（簡稱學生會）架構中僅次於全民大會及全民投票的最高權力機構。評議會擁有多項職能，包括監察學生會幹事會及各屬會、訂立評議會附例、處理投訴或懷疑違規事宜、制定學生會政策、控制學生會財政、任命評議會常設委員會成員，以及處理其他有關學生會的事宜。評議會基本上包括「三權」（行政、立法、司法）中的立法及司法部份。 The Hong Kong University Students’ Union (HKUSU) serves the aims of promoting the welfare of the student body, acting as a bridge between the student body and the University authority in furthering the interests of the students and the University as a whole, identifying the student body with social issues in the interests of the people of Hong Kong and representing the student body both locally and internationally. The Hong Kong University Students’ Union Council enjoys the highest authority second to General Meeting and General Polling in the Union. The Union Council serves the muiltple functions, for instance, supervising the Union Executive Committee and all Union sub-organizations, making By-laws of the Union Council, considering any protest, grievance, or alleged infringement of the Constitution, formulating policy of the Union, controlling the Union finance, making all appointments to Council Committees, nominating student seats of University committees and dealing with any kind of the Union affairs. The Union Council enjoys the legislative and judicial power in the Union.

1. 定義、文法、統一性 I. Definitions, Grammar and Consistency

GENERAL POLLING 2013 Motion No. 3 二零一三年度全民投票第三號議案 Motion that: To adopt proposed amendments of the Constitution of the Hong Kong University Students’ Union (I. Definitions, Grammar and Consistency) 議案內容為: 接納香港大學學生會憲章修訂案 (1. 定義、文法、統一性)

原文 Original Article:

建議修訂 Proposed Amendment:

SECTION I DEFINITIONS In this Constitution, "University" shall mean the University of Hong Kong. "Student" shall mean a student of the University of Hong Kong, as defined in the University Statutes; “Academic Year” and “Semester” shall mean the same as stated in the University Statutes; "Union" shall mean the Hong Kong University Students' Union; "Constitution" shall mean the Constitution of the Hong Kong University Students' Union; "Union Council" shall mean the Hong Kong University Students' Union Council.

SECTION II GENERAL Article 3 – OFFICIAL LANGUAGES a) Chinese and English shall be the Official Languages of the Union, enjoying equal status, b) Either or both languages may be used in official meetings and official documents, Chinese, in its oral form, shall mean the Cantonese dialect and Mandarin.

SECTION II GENERAL Article 3 – OFFICIAL LANGUAGES a) Chinese and English shall be the official languages of the Union, enjoying equal status, b) Either or both languages may be used in official meetings and official documents, Chinese, in its oral form, shall mean the Cantonese dialect and Mandarin.

1. 定義、文法、統一性 I. Definitions, Grammar and Consistency SECTION III MEMBERSHIP Article 1 – MEMBERSHIP a) FULL MEMBERSHIP i) All full-time undergraduates registered to read for any degree of bachelor offered by the University shall be Full Members of the Union and shall pay the prescribed fee. ii) All part-time undergraduates registered to read for any degree of bachelor offered by the University shall be eligible for Full Membership of the Union on payment of the prescribed fee. iii)All postgraduates registered to read for any degree of a master or doctor offered by the University or as a student for a certificate or diploma of the University shall be eligible for Full Membership of the Union on payment of the prescribed fee.

SECTION III MEMBERSHIP Article 1 – MEMBERSHIP a) FULL MEMBERSHIP i) All full-time undergraduates registered to read for any bachelor’s degree offered by the University shall be Full Members of the Union and shall pay the prescribed fee. ii) All part-time undergraduates registered to read for any bachelor’s degree offered by the University shall be eligible for Full Membership of the Union on payment of the prescribed fee. iii)All postgraduates registered to read for any master’s degree or doctorate offered by the University or as a student for a certificate or diploma of the University shall be eligible for Full Membership of the Union on payment of the prescribed fee.

b) ASSOCIATE MEMBERSHIP iii) All members of the Teaching and b) ASSOCIATE MEMBERSHIP Administrative staff of the iii) All members of the teaching and University shall be eligible for administrative staff of the Associate Membership of the University shall be eligible for Union on payment of the prescribed Associate Membership of the fee. Union on payment of the prescribed iv) Any person, not being eligible for fee. membership of the Union under any iv) Any person, not being eligible for of the above Articles, who is duly membership of the Union under any proposed and seconded by Full of the above Articles, who is duly Membership of the Union, and is proposed and seconded by Full approved by the Union Council, Members of the Union, and is shall be eligible for Associate approved by the Union Council, Membership of the Union on shall be eligible for Associate payment of the prescribed fee. Membership of the Union on payment of the prescribed fee. Article 2 – PRIVILEGES a) All Members of the Union shall enjoy the following privileges: i) to use all facilities provided by the Union for the general use of its Members; ii) to attend General Meetings of the

Article 2 – PRIVILEGES a) All Members of the Union shall enjoy the following privileges: i) to use all facilities provided by the Union for the general use of its Members; ii) to attend General Meetings of the

1. 定義、文法、統一性 I. Definitions, Grammar and Consistency Union; iii)to attend functions and activities arranged by the Union; and iv) to be eligible for Membership of sub-organizations of the Union and for representation in University Teams. b) Only Full Members of the Union shall be eligible for Full Membership of sub-organizations of the Union and, unless otherwise permitted by suborganizations, be eligible for office bearers in the sub-organizations. c) Only Full Members of the Union shall vote at General Meetings and General Pollings of the Union and may vote, nominate, and be nominated in Union Elections and, unless otherwise specified in this Constitution, be eligible for office in the Union Council.

Union. iii)to attend functions and activities arranged by the Union; and iv) to be eligible for membership of Sub-organizations of the Union and for representation in University Teams. b) Only Full Members of the Union shall be eligible for full membership of Sub-organizations of the Union and, unless otherwise permitted by suborganizations, be eligible for being office bearers in the Suborganizations of the Union. c) Only Full Members of the Union may vote at General Meetings and General Pollings of the Union and may vote, nominate, and be nominated in Union Elections and, unless otherwise specified in this Constitution, be eligible for office in the Union Council.

SECTION IV GENERAL MEETINGS

Article 4 – QUORUM At all General Meetings, one tenth of voting Members of the Union shall form a quorum.

Article 5 – QUORUM At all General Meetings, one tenth of Full Members of the Union shall form a quorum.

SECTION V GENERAL POLLINGS

Article 3 – NOTICE A notice of all General Polling of the Union and the motion or motions to be voted on shall be posted five clear days beforehand.

Article 3 – NOTICE A notice of all General Pollings of the Union and the motion or motions to be voted on shall be posted five clear days beforehand. Article 6 – PUBLICITY The Union Executive Committee and all Sub-organizations shall deem it their duty to publicize any General Polling to be held.

Article 6 – PUBLICITY The Union Executive Committee and all sub-organizations shall deem it their duty to publicize any General Polling to be held.

1. 定義、文法、統一性 I. Definitions, Grammar and Consistency SECTION VI ELECTIONS

SECTION VI ELECTIONS

Article 5 – ELECTION CAMPAIGN All sub-organizations shall deem it their duty to facilitate all candidates to hold Election Campaign.

Article 5 – ELECTION CAMPAIGN All Sub-organizations shall deem it their duty to facilitate all candidates to hold Election Campaign.

Article 9 – VOTE OF NOCONFIDENCE a) A vote of no-confidence for infringement of the Constitution, negligence of duties or unbecoming conduct may be moved against any posts elected under this Section at a General Meeting held specifically for the purpose or at a General Polling. b) Such vote of no-confidence shall be the only mechanism in the Union for the removal of the officials referred in part (a) from office and no other mechanism or vote shall be allowed. c) A vote of no-confidence so passed under this Article shallcall for the immediate resignation of the person(s) against whom the vote is moved.

Article 9 – VOTE OF NO CONFIDENCE d) A vote of no confidence for infringement of the Constitution, negligence of duties or unbecoming conduct may be moved against any posts elected under this Section at a General Meeting held specifically for the purpose or at a General Polling. e) Such vote of no confidence shall be the only mechanism in the Union for the removal of the officials referred in part (a) from office and no other mechanism or vote shall be allowed. f) A vote of no confidence so passed under this Article shallcall for the immediate resignation of the person(s) against whom the vote is moved.

SECTION VII HONG KONG UNIVERSITY STUDENTS' UNION COUNCIL

Article 1 – FUNCTION The function of the Union Council shall be: a) To represent the students of the University in such matters as affect their interests. b) To afford a recognized means of communication between the general body of the students and the University authorities.

Article 1 – FUNCTION The function of the Union Council shall be: a) To represent Members of the Union in such matters as affect their interests; b) To afford a recognized means of communication between the Union and the University authorities.

SECTION VIII EXECUTIVE COMMITTEE

Article 1 – MEMBERSHIP f) Two University Affairs Secretary

Article 1 – MEMBERSHIP f) Two University Affairs Secretaries

Article 4 – DUTIES OF INDIVIDUAL MEMBER

1. 定義、文法、統一性 I. Definitions, Grammar and Consistency f) The two University Affairs Secretary shall be responsible for promoting University Affairs.

f) The two University Affairs Secretaries shall be responsible for promoting University Affairs.

SECTION X UNDERGRAD

Article 1 – NAME (Amended in GP 2004) The official editorial board of the Union shall be named "UNDERGRAD".

Article 1 – NAME The official editorial board of the Union shall be named "UNDERGRAD, HKUSU".

SECTION XI CAMPUS TV

Article 1 – NAME The audio-visual medium of the Union shall be named “CAMPUS TV”.

Article 1 – NAME The audio-visual medium of the Union shall be named “CAMPUS TV, HKUSU”.

2. 全民大會及投票 II. General Meeting and Polling

GENERAL POLLING 2013 Motion No. 4 二零一三年度全民投票第四號議案 Motion that: To adopt proposed amendments of the Constitution of the Hong Kong University Students’ Union (II. General Meeting and Polling) 議案內容為: 接納香港大學學生會憲章修訂案 (2. 全民大會及投票) 原文 Original Article:

建議修訂 Proposed Amendment:

SECTION IV GENERAL MEETINGS

Article 1 – AUTHORITY The vote of a General Meeting of the Union shall possess a higher authority than the decision of any other student organization in the University in all matters affecting the students as a whole.

Article 1 – AUTHORITY The vote of a General Meeting of the Union, as the vote of a General Polling as stated in Section V of this Constitution, shall possess the highest authority in all matters affecting the students as a whole. The resolutions of a General Meeting can only be revoked by a subsequent General Meeting or a subsequent General Polling.

Article 2 – GENERAL MEETINGS Article 2 – GENERAL MEETINGS (Appended in GP 1996) No General Meeting shall be held No General Meeting shall be held unless it is convened by the unless it is convened by the Chairperson of the Union Council Chairperson of the Union Council with with the approval of, or (i) at the the approval of, or at the request of request of the Union Council; (ii) or in the Union Council, or in accordance accordance with a requisition signed with a requisition signed by not less by not less than three percent of Full than three percent of Full Members of Members of the Union. Any such the Union. Any such requisition shall requisition shall specify the object of specify the object of the proposed the proposed meeting and no other Meeting and no other matter shall be matter shall be discussed thereat discussed thereat without the consent without the consent of at least twoof at least two-thirds of the Full thirds of the Full Members of the Members of the Union present. Union present. Article 4 – OFFICIALS (Appended) a) Chairperson of the General Meeting shall be appointed among Union Full Members present in the General Meeting at the beginning of the

2. 全民大會及投票 II. General Meeting and Polling General Meeting. The Chairperson shall take the Chair of that particular General Meeting according the Standing Order of the Union Council. b) Secretary of the General Meeting shall be appointed immediately after the appointment of the Chairperson. c) The Returning Officer for the General Meeting shall be invited by the Chairperson of the Union Council, appointed by the Union Council and shall be a member of the University staff. Article 6 – PUBLICITY (Appended) The Union Executive Committee and all Sub-organizations shall deem it their duty to publicize any General Meeting to be held. Article 5 – REGULATIONS GOVERNING THE REQUISITION TO HOLD A GENERAL MEETING BY FULL MEMBERS OF THE UNION a) Any requisition shall include: i) the name(s), signature(s), University number(s), and correspondence of the proposer(s), and ii) a paper specifying the objects of the proposed meeting. b) The proposer(s) shall send the requisition to the Chairperson of the Union Council who shall place it in the Union Office for the collection of seconder’s signatures. c) Proposer(s) and Seconder(s) shall sign the names before a Union Executive or a Union Office staff and show their University identity cards or Union membership cards to them. d) In case of the requisition to hold a General Meeting once after not less than three percent of Full Member’s signatures are collected, the Chairperson of the Union Council shall convene a General Meeting accordingly within ten

Article 7 – REGULATIONS GOVERNING THE REQUISITION TO HOLD A GENERAL MEETING BY FULL MEMBERS OF THE UNION a) Any requisition shall include: i) the name(s), signature(s), University number(s), and correspondence of the proposer(s), and ii) a paper(s) specifying the objects of the proposed meeting. b) The proposer(s) shall send the requisition to the Chairperson of the Union Council who shall place it in the Union Office for the collection of seconder’s signatures. c) Proposer(s) and seconder(s) shall sign their names before, the Chairperson of the Union Council, the Honorary Secretary of the Union Council, a Union Executive or a member of Union staff and show their University identity cards or Union membership cards to them. d) Once three percent of Full Member’s signatures are collected, the Chairperson of the Union Council shall convene a General Meeting accordingly within four weeks.

2. 全民大會及投票 II. General Meeting and Polling weeks. (Appended in GP 1997)

(Appended in GP 1997) e) (Appended) The Union Council shall consider whether it is appropriate to hold a General Meeting subject to Article 2 of this Section only after not less than fifty Union Full Members’ signatures are collected.

SECTION V GENERAL POLLINGS

Article 2 – GENERAL POLLING a) No General Polling shall be held unless it is conducted by the Chairperson of the Union Council at the request of the Union Council, the Executive Committee, or not less than three percent of Full Members of the Union whose written request is approved by the Union Council. Any such requisition shall specify the motion or motions to be voted on at the General Polling. (Appended in GP 1996)

Article 2 – GENERAL POLLING a) No General Polling shall be held unless it is conducted by the Commission appointed by the Union Council at the request of the Union Council, the Executive Committee, or not less than three percent of Full Members of the Union whose written request is approved by the Union Council. Any such requisition shall specify the motion or motions to be voted on at the General Polling.

b) Should the Union Council not b) Should the Union Council not approve of a request by not less than approve of a request by not less than three percent of Full Members of three percent of Full Members of the Union to hold a General Polling, the Union to hold a General Polling, a General Meeting of the Union a General Meeting of the Union shall be held to consider the shall be held to consider the proposed motion or motions. proposed motion or motions. (Appended in GP 1997) (Appended in GP 1997) Article 4 – COUNCIL CHAIRPERSON AND RETURNING OFFICER a) The Chairperson of the Union Council shall stage the General Pollings. b) The Returning Officer for the General Polling shall be invited by the Chairperson of the Union Council and shall be a member of the University staff.

Article 4 – COMMISSION AND RETURNING OFFICER a) The Commission appointed by the Union Council shall stage the particular General Polling. b) The Returning Officers for the General Polling shall be invited by the Chairperson of the Union Council and shall be members of the University staff and shall be appointed by the Union Council.

2. 全民大會及投票 II. General Meeting and Polling Article 5 – VOTING Voting shall take place at polling stations which shall open for no less than eight hours. The result of the Polling shall be declared valid provided the number of valid votes cast is no less than 10% of the total Full Membership of the Union. The motion(s) shall be declared carried if the number of votes cast for the motion(s) exceeds the number of votes cast against the said motion(s) and the aggregate number of the votes for and against the said motion(s) exceeds the number of abstain votes.

Article 5 – VOTING Voting shall take place at polling stations which shall open for no less than eight hours. The result of the General Polling shall be declared valid provided the number of valid votes cast for the motion is no less than 10% of the total Full Membership of the Union. The motion(s) shall be declared carried if the number of votes cast for the motion(s) exceeds the number of votes cast against the said motion(s) and the aggregate number of the votes for and against the said motion(s) exceeds the number of abstain votes.

Article 7 – REGULATIONS GOVERNING THE REQUISITION TO HOLD A GENERAL POLLING BY FULL MEMBERS OF THE UNION a) Any requisition shall include: i) the name(s), signature(s), University number(s), and correspondence of the proposer(s), and ii) an explanatory supplement stating the rationale behind the requisition and the interpretation of the motion(s). c) Proposer(s) and Seconder(s) shall sign the names before a Union Executive or a Union Office staff and show their University identity cards or Union Membership cards to them.

Article 7 – REGULATIONS GOVERNING THE REQUISITION TO HOLD A GENERAL POLLING BY FULL MEMBERS OF THE UNION a) Any requisition shall include: (i) the name(s), signature(s), University number(s), and correspondence of the proposer(s), and (ii) an explanatory supplement stating the rationale behind the requisition and the interpretation of the motion(s). c) Proposer(s) and seconder(s) shall sign their names before a Union Executive, the Chairperson of the Union Council, the Honorary Secretary of the Union Council, or a member of Union staff and show their University identity cards or Union Membership cards to them. e) (Appended) Once three percent of Full Members’ signatures are collected, the Union Council shall appoint a Polling Commission to conduct a General Polling accordingly within four weeks

3. 學生會大選 III. Union Election

GENERAL POLLING 2013 Motion No. 5 二零一三年度全民投票第五號議案 Motion that: To adopt proposed amendments of the Constitution of the Hong Kong University Students’ Union (III. Union Election) 議案內容為: 接納香港大學學生會憲章修訂案 (3. 學生會大選) 原文 Original Article:

建議修訂 Proposed Amendment:

SECTION VI ELECTIONS

Article 2 – BY-ELECTION Article 2 – BY-ELECTION In the event of a vacancy occurring in any a) In the event of a vacancy occurring in Union post referred to in Article 1, a Byany Union post referred to in Article 1, election shall be held. a By-election shall be held. b) (Appended) In the event that there remains a vacancy after the Byelection held pursuant to Article 2(a), any subsequent By-election shall only be held by a motion carried at a Council meeting with the consent of two-thirds of those present in the meeting. Article 3 – ELECTION OFFICIAL a) An Annual Election Commission or a By-election Commission shall be appointed by the Union Council to take charge of every business pertaining to the election. Article 4 – NOMINATIONS a) Nominations for the posts as stated in Article 1 for the next Union Session shall be opened on the first day of the First Semester, and the nominations shall be closed at 12 noon on any day which is at least four weeks before but not longer than six weeks before the Election Day.

Article 3 – ELECTION OFFICIAL a) An Annual Election Commission or a By-election Commission shall be established and appointed by the Union Council to take charge of every business pertaining to the election.

Article 4 – NOMINATIONS a) Nominations of the Annual Election for the posts as stated in Article 1 for the next Union Session shall be opened on the first day of the First Semester, and the nominations shall be closed at 12 noon on any day which is at least four weeks before but not longer than six weeks before the Election Day. b) The nomination period of a Byelection shall be at least 7 days, and

3. 學生會大選 III. Union Election the nominations shall be closed at 12 noon on any day which is at least 14 clear days before but not longer than 28 clear days before the Election Day. d) Nominations for election shall only be made on forms provided for the purpose. Each form shall contain the name, University number and correspondence of one candidate, together with signatures of a proposer and a seconder and the signature of the candidate signifying his/her consent. e) (Appended) Notice of Nomination Period shall be served 5 clear days before the commencement and before the end of the Nomination Period.

d) Nominations for election shall only be made on forms provided for the purpose. Each form shall contain the name of one candidate, together with signatures of a proposer and a seconder and the signature of the candidate signifying his/her consent.

Article 7 – VOTING a) b) When the number of candidate is less than or equal to the number of vacancy of the post under this Section, electors shall vote for or against the candidate, or abstain. The candidate shall be declared elected provided:i) the candidate has secured a number of votes for him/her greater than the number of votes against him/her ii) the candidate has secured a number of votes for him/her no less than 10% of the total Full Membership of the Union. c) For the Election of Union Executives, members of Undergrad Editorial Board and Campus TV executive committee under this Section, when the number of candidate is more than the number of vacancy of the post, electors shall indicate on their ballot papers their order of preference for the candidates. Papers shall be arranged and counted according to the first preference, the candidate at the bottom of the poll on this first count shall be declared to have lost and his votes shall be distributed among the remaining candidate or candidate according to the second

Article 7 – VOTING a) b) When the number of candidate is less than or equal to the number of vacancy of the post under this Section, electors shall vote for or against the candidate, or abstain. The candidate shall be declared elected provided:i) the candidate has secured a number of votes for him/her greater than the number of votes against him/her; ii) the candidate has secured a number of votes for him/her no less than 10% of the total Full Membership of the Union; iii) (Appended) the candidate has secured the aggregate number of the votes for and against exceeding the number of abstain votes. c) (Appended) For the Election of Union Executives, members of Undergrad Editorial Board, Campus TV executive committee and Popularly Elected Union Councillors under this Section, when the number of candidates is more than the number of available seats, electors may vote for no more than the number of available seats and shall not cast more than one vote on any single candidate. Electors shall vote against or abstain towards other candidates. The candidates shall be

3. 學生會大選 III. Union Election preference or preferences indicated on those ballot papers. This process shall be continued until the number of candidate left is equal to the number of the vacancy of the post and the candidate(s) shall be declared elected provided he/she has secured at the end of the process a number of votes no less than 10% of the total Full Membership of the Union. d) For the Election of Popularly Elected Union Councillors under this Section, when the number of candidate is more than ten, electors may at most cast ten votes on any ten candidates on the ballot paper and shall not cast more than one vote on any single candidate. Failure to comply with the above procedures shall automatically nullify the whole ballot paper. The candidates shall be arranged in descending order of the number of votes they have secured in the election. Any of first ten candidates shall be declared elected provided that he/she has secured a number of votes no less than 10% of the total Full Membership of the Union. Article 8 – RE-ELECTION a) In the event of a tie occurring at the end of the election proceedings for a post of Union Executive, members of Undergrad Editorial Board or Campus TV executive committee, the Election Commission shall order a re-election for that particular post within seven days. Notwithstanding, in the event of a tie occurring at the last place in the Election of Popularly Elected Union Councillors, a second voting shall be held between the candidates who have tied for the last place. b) The Election Commission with the approval of the Union Council shall have power to order a re-election for all or part of the posts referred in

arranged in descending order according to the number of votes they have secured in the election. From the top of the list, a number of candidates equal to or less than the number of vacancies shall be declared elected provided:- i) the candidate has secured a number of votes for him/her greater than the number of votes against him/her; and ii) the candidate has secured a number of votes for him/her no less than 10% of the Full Members of the Union; and iii) the candidate has secured the aggregate number of the votes for and against exceeding the number of abstain votes. Article 8 – RE-ELECTION a) In the event of a tie occurring at the end of the election proceedings for a post of Union Executive, members of Undergrad Editorial Board or Campus TV executive committee, the Election Commission shall order a re-election for that particular post within seven days. b) In the event of a tie occurring at the last place in the Election of Popularly Elected Union Councillors, a second voting shall be held between the candidates who have tied for the last place. c) The Election Commission with the approval of the Union Council shall have power to order a re-election for all or part of the posts referred in

3. 學生會大選 III. Union Election Article 1 in the event of any contravention of the election procedure, and this election must take place within the seven days immediately following the Election Day on any complaint raised within twenty-four hours after the declaration of the result of the election. Any such complaint shall be signed by the complainant.

Article 1 in the event of any contravention of the election procedure, and this election must take place within the fourteen days immediately following the Election Day on any complaint raised within fourty-eight hours after the declaration of the counting result of the election. Any such complaint shall be signed by the complainant.

4. 學生會評議會，不包含重組方案 IV. Union Council excluding Council Restructuring

GENERAL POLLING 2013 Motion No. 6 二零一三年度全民投票第六號議案 Motion that: To adopt proposed amendments of the Constitution of the Hong Kong University Students’ Union (IV. Union Council excluding Council Restructuring) 議案內容為: 接納香港大學學生會憲章修訂案 (4. 學生會評議會，不包含重組方案) 原文 Original Article:

建議修訂 Proposed Amendment:

SECTION VII HONG KONG UNIVERSITY STUDENTS' UNION COUNCIL

SECTION VII HONG KONG UNIVERSITY STUDENTS' UNION COUNCIL Article 3 – SESSION (Appended) a) The Union Council Session shall commence with the First Meeting held within two weeks after the termination of the previous Union Session and terminate at the moment preceding the commencement of the First Meeting of the next Union Council Session. b) In case of the Chairperson of the Union Council failed to convene the First Meeting of the next Union Council Session according to Article 3(a), the Union Council Session shall terminate on the 14th day after the termination of the previous Union Session.

Article 3 – CHAIRPERSON a) The Chairperson of the Union Council shall be elected at the First Council Meeting of the current Union Council Session from members of the previous Union Council Session except the President of the previous Union Session. In case the Chairperson is elected from the members of the current Union Council Session, the person so elected shall resign from the original representation in the Union

Article 4 – CHAIRPERSON a) The Chairperson of the Union Council shall be elected at the First Council Meeting of the current Union Council Session from members of the previous Union Council Session except the President of the previous Union Session. In case the Chairperson is elected from the members of the current Union Council Session, the person so elected shall resign from the original representation in the Union

4. 學生會評議會，不包含重組方案 IV. Union Council excluding Council Restructuring Council, and his/her representation be substituted, if applicable. b) The Chairperson of the Union Council shall take the Chair at all General Meetings of the Union and all Meetings of the Union Council.

Council, and his/her representation be substituted, if applicable. b) The Chairperson of the Union Council shall take the chair at all General Meetings of the Union and all meetings of the Union Council unless i) a motion that vacating him/her as the Chairperson during the discussion of a particular motion is carried in the Union Council; ii) he/she does not attend a meeting duly convened; or iii) he/she leaves a meeting in progress. c) (Appended) In the event that the Chairperson of the Union Council vacating the chair or in his absence, Union Council Members present at the meeting may elect one among themselves to act as Chairperson of that particular meeting. d) (Appended) In the event that the Chairperson of the Union Council being unfilled or falling vacant, the Union Council shall appoint an acting Chairperson before a new Chairperson is elected at the subsequent Union Council Meeting.

Article 4 – HONORARY Article 5 – HONORARY SECRETARY (Amended in 2011 GP1) SECRETARY (Amended in 2011 GP1) a) The Honorary Secretary of the Union a) The Honorary Secretary of the Union Council shall be elected at the First Council shall be elected at the First Council Meeting of the current Union Council Meeting of the current Union Council Session from Full Members of Council Session from Full Members of the Union. The Honorary Secretary the Union. The Honorary Secretary shall have full speaking right but shall shall have full speaking right but shall not vote. not vote. b) The Honorary Secretary of the Union Council shall take minutes at all General Meetings of the Union and Meetings of the Union Council.

b) The Honorary Secretary of the Union Council shall take minutes at all General Meetings of the Union and Meetings of the Union Council. c) In the event that the Honorary Secretary of the Union Council vacating the seat or in his absence, any Union Full Members present at

4. 學生會評議會，不包含重組方案 IV. Union Council excluding Council Restructuring the meeting may be elected as Honorary Secretary of that particular meeting by the Union Council Members. d) In the event that the Honorary Secretary of the Union Council being unfilled or falling vacant, the Union Council shall appoint an acting Honorary Secretary before a new Honorary Secretary is elected at the subsequent Union Council Meeting. Article 5 – COMPOSITION

Article 6 – COMPOSITION

Article 6 – TERM OF OFFICE OF THE CHAIRPERSON AND PRESIDENT OF THE PREVIOUS UNION SESSION (Amended in 2011 GP2) The Chairperson of the Union Council or the President of the previous Union Session who ceases to be a Full Member of the Union during his/her term of office in a Session shall hold office till the end of that Session.

Article 7 – TERM OF OFFICE OF THE CHAIRPERSON, HONORARY SECRETARY AND PRESIDENT OF THE PREVIOUS UNION SESSION The Chairperson of the Union Council, Honorary Secretary or the President of the previous Union Session who ceases to be a Full Member of the Union during his/her term of office in a Session shall hold office till the end of that Session.

Article 7 – EXECUTIVE COMMITTEE ELECT

Article 8 – EXECUTIVE COMMITTEE ELECT

Article 8 – MOTION OF NOCONFIDENCE AGAINST CHAIRPERSON AND HONORARY SECRETARY a) The Union Council may only use the motion of no-confidence as the only mechanism in the Union to remove the Chairperson or the Honorary Secretary of the Union Council from office. b) A notice intimating the proposed motion of no-confidence shall be sent to all Members of the Union Council seven clear days before the motion is addressed in the Union Council Meeting. c) The motion of no-confidence under this Article takes effect only by the two-thirds majority at a Union Council Meeting.

Article 9 – VOTE OF MOTION OF NO CONFIDENCE AGAINST CHAIRPERSON AND HONORARY SECRETARY a) The Union Council may only use the motion of no-confidence as the only mechanism in the Union to remove the Chairperson or the Honorary Secretary of the Union Council from office. b) A notice intimating the proposed motion of no-confidence shall be sent to all Members of the Union Council seven clear days before the motion is addressed in the Union Council Meeting. a) The motion of no-confidence under this Article takes effect only by the two-thirds majority at a Union Council

4. 學生會評議會，不包含重組方案 IV. Union Council excluding Council Restructuring d) In the event of a proposed motion of no-confidence moving against the Chairperson of the Union Council, if the Chairperson does not convene the Union Council Meeting within fourteen days upon receipt of the notice in part (b), the following Union Council Members shall, in accordance with the below priority rules, convene the Meeting to consider the motion upon a requisition signed by not less than one-thirds of the Union Council Members: i) The President of the previous Union Session ii) The President of the Union iii) A Union Council Member elected among those signing the requisition

Meeting. d) In the event of a proposed motion of no-confidence moving against the Chairperson of the Union Council, if the Chairperson does not convene the Union Council Meeting within fourteen days upon receipt of the notice in part (b), the following Union Council Members shall, in accordance with the below priority rules, convene the Meeting to consider the motion upon a requisition signed by not less than one-thirds of the Union Council Members: i. The President of the previous Union Session ii. The President of the Union iii. A Union Council Member elected among those signing the requisition

Article 9 – MEETING Article 10 – MEETING f) An Emergency Meeting of the Union f) An Emergency Meeting of the Union Council shall be convened by the Council shall be convened by the Chairperson of the Union Council at Chairperson of the Union Council at his/her initiative, or at the request of his/her initiative, or at the request of the President of the Union or any the President of the Union or any Member of the Union Council Member of the Union Council seconded by three Union Council seconded by three Union Council Members. In the absence of the Members. In the absence of the Chairperson, the Honorary Secretary Chairperson, the Honorary of the Union Council may convene the Secretary of the Union Council may Meeting. A notice of any such meeting convene the Meeting. A notice of any and the agenda thereof shall be posted such meeting and the agenda thereof one clear day beforehand. Such notice shall be posted 24 hours beforehand. and agenda shall be sent to each Union Such notice and agenda shall be sent Council Member. to each Union Council Member. g) (Appended) If the Chairperson of the Union Council failed to convene and hold an Emergency Meeting of the Union Council within one week upon receipt of the request stated in Article 10(f), a convener elected by at least half of the voting members of the Union Council shall convene and hold the Emergency Meeting according to the previous request.

4. 學生會評議會，不包含重組方案 IV. Union Council excluding Council Restructuring Article 10 – BUSINESS c) To receive and adopt the Annual Report of the previous Union Session prepared by the Executive Committee at the beginning of each Union Session.

Article 11 – BUSINESS c) To receive and adopt the Annual Report of the previous Union Session prepared by the Union Executives, Campus Media and Popularly Elected Union Councillors at the beginning of each Union Session.

5. 學生會幹事功能及職責 V. Function and Duty of Union Executive Committee

GENERAL POLLING 2013 Motion No. 7 二零一三年度全民投票第七號議案 Motion that: To adopt proposed amendments of the Constitution of the Hong Kong University Students’ Union (V. Function and Duty of Union Executive Committee) 議案內容為: 接納香港大學學生會憲章修訂案 (5. 學生會幹事功能及職責) 原文 Original Article:

建議修訂 Proposed Amendment:

SECTION VIII EXECUTIVE COMMITTEE

Article 2 – FUNCTION a) The function of the Executive Committee shall be: i) to formulate the policies of the Union in accordance with its aims. ii) to carry out the resolutions of the General Meeting, the General Polling and Union Council. b) The Executive Committee shall be responsible to the Union Council for all its actions. c) The Executive Committee shall only issue statements on any issue in the name of “Executive Committee of the Hong Kong University Students’ Union”

SECTION VIII EXECUTIVE COMMITTEE

Article 4 – DUTIES OF INDIVIDUAL MEMBER i) The Publications and Publicity Secretary shall be responsible for all matters relating to the publications and publicity of the Union other than the Undergrad and shall be an ex-officio member of the Undergrad Editorial Board.

6. 學苑 VI. Undergrad

GENERAL POLLING 2013 Motion No. 8 二零一三年度全民投票第八號議案 Motion that: To adopt proposed amendments of the Constitution of the Hong Kong University Students’ Union (VI. Undergrad) 議案內容為: 接納香港大學學生會憲章修訂案 (6. 學苑)

原文 Original Article:

建議修訂 Proposed Amendment:

SECTION X UNDERGRAD

Article 2 – EDITORIAL BOARD Article 2 – EDITORIAL BOARD a) Membership: a) Membership: i) Undergrad shall consist of the i) Undergrad shall consist of the following members:following members:1) Editor-in-chief 1) Editor-in-chief 2) Two Assistant Editors-in-chief 2) Two Assistant Editors-in-chief 3) Honorary Secretary 3) Honorary Secretary 4) Five Editors, News Department 4) Five Editors, News Department 5) Five Editors, Feature 5) Five Editors, Feature Department Department 6) Three Editors, Cultural 6) Three Editors, Cultural Department Department 7) Honorary Treasurer 7) Honorary Treasurer 8) Art Director 8) Art Director 9) Marketing Secretary 9) Marketing Secretary 10) Publicity Secretary, and 10) Publicity Secretary 11) Publications Secretary of the 11) (Repealed) Union (ex-officio member, without voting right). (Amended in GP 2004)

6. 學苑 VI. Undergrad SECTION X UNDERGRAD

SECTION X UNDERGRAD

Article 2 – EDITORIAL BOARD c) Appointment and Removal: i) Membership of the Editorial Board shall be open to all Full Members of the Union. The Editor-in-Chief and the two Assistant Editors-inChief shall be elected annually by all Full Members of the Union. Other members of the Board, with the exception of the Publications Secretary of the Union, shall be co-opted independently by the Editor-in-Chief in consultation with the two Assistant Editors-in-Chief, subjects to the final approval of the Union Council. ii) The Editor-in-Chief, with the consent of the two Assistant Editors-in-Chief may remove any member (except the Publications Secretary of the Union) from the Editorial Board, for infringement of the by-laws governing the Editorial Board, negligence of duties or unbecoming conduct, subject to the final approval of the Union Council.

7. 校園電視 VII. Campus TV

GENERAL POLLING 2013 Motion No. 9 二零一三年度全民投票第九號議案 Motion that: To adopt proposed amendments of the Constitution of the Hong Kong University Students’ Union (VII. Campus TV) 議案內容為: 接納香港大學學生會憲章修訂案 (7. 校園電視)

原文 Original Article:

建議修訂 Proposed Amendment:

SECTION XI CAMPUS TV

Article 2 – EXECUTIVE Article 2 – EXECUTIVE COMMITTEE COMMITTEE a) Composition a) Composition i) The executive committee of the i) The executive committee of the Campus TV shall be executive Campus TV shall be executive body of the Union for managing the body of the Union for managing the work of the audio-visual medium work of the audio-visual medium and shall consist of the following and shall consist of the following members: members: 1) Chairperson 1) Chairperson 2) Vice-Chairperson, Internal 2) Vice-Chairperson, Internal 3) Vice-Chairperson, External 3) Vice-Chairperson, External 4) Vice-Chairperson, Outlet4) Vice-Chairperson, Outletdevelopment development 5) Two Directors, Department 5) Three Directors, Department of Advertisement of Advertisement 6) Two Directors, Department 6) Three Directors, Department of General Production of General Production 7) Three Directors, Department of 7) Three Directors, Department of News News 8) Honorary Treasurer (Appended 8) Honorary Treasurer (Appended in GP 2000) in GP 2000) 9) Administrative Secretary 9) Administrative Secretary 10) Publication and Publicity 10) Creative Director Secretary 11) (Repealed) 11) Marketing Secretary 12) External Secretary 12) External Secretary 13) Technician 13) Two Technicians 14) (Repealed) 14) One Representative of the Union Council (Popularly Elected Union Councillor, if any) to be appointed by the Union Council who is without

7. 校園電視 VII. Campus TV voting right. SECTION XI CAMPUS TV

SECTION XI CAMPUS TV

Article 2 – EXECUTIVE Article 2 – EXECUTIVE COMMITTEE COMMITTEE c) Appointment and Removal c) Appointment and Removal i) Membership of the executive i) Membership of the executive committee shall be open to all Full committee shall be open to all Full Members of the Union. The Members of the Union. The Chairperson and the three ViceChairperson and the three ViceChairpersons shall be elected Chairpersons shall be elected annually by all Full Members of the annually by all Full Members of the Union. Other members of the Union. Other members of the executive committee, with the executive committee, with the exception of the appointed exception of the appointed Representative of the Union Representative of the Union Council (as a member of the Council (as a member of the executive committee of the executive committee of the Campus TV), shall be co-opted Campus TV), shall be co-opted independently by the Chairperson independently by the Chairperson in consultation with the three Vicein consultation with the three ViceChairpersons, subject to the final Chairpersons, subject to the final approval of the Union Council. approval of the Union Council. ii) The Chairperson, with the consent ii) The Chairperson, with the consent of the three Vice-chairpersons may of the three Vice-chairpersons may remove any executive committee remove any executive committee member (except the appointed member (except the appointed Representative of the Union Representative of the Union Council as a member of the Council as a member of the executive committee of the executive committee of the Campus TV), for infringement of Campus TV), for infringement of the by-laws governing the the by-laws governing the executive executive committee, negligence of committee, negligence of duties or duties or unbecoming conduct, unbecoming conduct, subject to the subject to the final approval of the final approval of the Union Union Council. Council.

8. 財務委員會組成 VIII. Composition of Union Finance Committee

GENERAL POLLING 2013 Motion No. 10 二零一三年度全民投票第十號議案 Motion that: To adopt proposed amendments of the Constitution of the Hong Kong University Students’ Union (VIII. Composition of Union Finance Committee) 議案內容為: 接納香港大學學生會憲章修訂案 (8. 財務委員會組成)

原文 Original Article:

建議修訂 Proposed Amendment:

SECTION XII FINANCE

SECTION XII FINANCE Article 4 – UNION FINANCE Article 4 – UNION FINANCE COMMITTEE COMMITTEE b) The Committee shall consist of b) The Committee shall consist of specific members with the Financial specific members with the Financial Secretary of the Union as the Secretary of the Union as the Chairperson. The other specific Chairperson. The other specific members shall be the Honorary members shall be the Honorary Treasurer of the Union, the President Treasurer of the Union, the President of the Union, the Vice-President of the Union, the Administrative (Internal) of the Union, the Secretary of the Union (as the Administrative Secretary of the Union Secretary of the Committee), the (as the Secretary of the Committee), Financial Secretary of the Sports the Financial Secretary of the Sports Association, the Financial Secretary of Association, the Financial Secretary of the Cultural Association, the Financial the Cultural Association, the Financial Secretary of the Independent Clubs Secretary of the Independent Clubs Association, the representatives from Association, the Financial Secretary each Faculty Society appointed by (or equivalent) from each Faculty the Union Council (Financial Society and three non-executive Secretary or equivalent will be most Members of the Union Council elected preferable), the representatives by the Union Council (with at least from the Undergrad or Campus TV one being the representative of Hall appointed by the Union Council and Associations in the Union Council and three non-executive Members of the one Popularly Elected Union Union Council elected by the Union Councillor, if any). Council (with at least one being the representative of Hall Associations in the Union Council and one Popularly Elected Union Councillor, if any).

附錄 Appendix 全民投票詳情 Details of General Polling 由於評議會改革涉及修改學生會憲章，故須通過全民投票方可生效。有關評議會改革之議案暫定與二零一四年週年大選及政改公投一併舉行，詳情如下：日期：二零一四年二月十日至二月十三日投票地點：本部校園票站時間：上午 10 時 30 分至下午 5 時 30 分 1. 學生會餐廳外位置 2. 圖書館對出有蓋空地 3. 鈕魯詩樓校園服務中心對出位置 4. 莊月明文娛中心地下 5. 邵逸夫平台 6. 百周年校園東亞銀行外位置牙醫學院票站時間：中午 12 時至下午 2 時 1. 菲臘牙科醫院七樓餐廳對出位置醫學院票站時間：上午 8 時 30 分至下午 1 時 30 分及下午 3 時 30 分至 5 時 30 分 1. 醫學院蒙民偉樓大堂有關全民投票的其他詳情將於諮詢完成後另行公佈。

附錄 Appendix 全民投票詳情 Details of General Polling Since the Council Restructuring requires the amendment of the Constitution, it must be adopted through the General Polling.The General Polling on the Council Restructuring will be held together with the Annual Election 2014. The details are as follows: Date: 10th-13th February 2014 Polling Station: Polling Stations of Main Campus Time: 10:30 a.m. – 5:30 p.m. 1. Area outside the Union Restaurant 2. Covered Area outside Main Library 3. Area near to Campus Service Centre 4. G/F, Chong Yuet Ming Amenities Centre 5. Run Run Shaw Podium 6. Area opposite to the Bank of East Asia (Centennial Campus) Polling Station of Dental Campus Time: 12:00 n.n. – 2:00 p.m. 1. Area outside Canteen on 7/F, Prince Philip Dental Hospital Polling Station of Medical Campus Time: 8:30 a.m. - 1:30 p.m. and 3:30 p.m. – 5:30 p.m. 1. Lobby of William Mong Man Wai Building Further information will be announced after the open consultation.

聯絡我們 Contact us 香港大學學生會評議會修憲委員會 Constitution Review Committee, HKUSU Council, Session 2013 電郵 email：council@hku.hk hkusucouncil@gmail.com 電話 phone： 2546 8455 （請註明查詢學生會修憲 Enquires for Amendment of Constitution ） 9220 3595 （評議會主席李韋欣 Li Wai Yan, Vivian, Council Chairperson）