2014 15 budget presentation march 10 2014 board workshop

HALF HOLLOW HILLS SCHOOL DISTRICT of Huntington and Babylon

2014-15 Budget Updates from Prior Workshop March 10, 2014 Budget Workshop #3

Budget Overview – Update $228,254,916

$233,200,000* * Changes from information shared at prior workshop is a result of adjustments made to property tax levy cap formula inputs

$4.9 million year-over year $ increase* 2.15% year-over year % increase* 2.42% property tax levy cap increase*

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2014-15 Budget – Board Workshop March 10, 2014

Tonight’s Discussion Capital Projects

Property Tax Levy Cap Formula

Equipment Highlights

Revenues

2014-15 Budget – Board Workshop March 10, 2014

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Tonight’s Discussion Capital Projects

Property Tax Levy Cap Formula

Equipment Highlights

Revenues

2014-15 Budget – Board Workshop March 10, 2014

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2014-15 Capital Projects

1

West Hollow Atrium

2

FGAC Generator

3

High School East Generator

2014-15 Budget – Board Workshop March 10, 2014

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2014-15 Capital Projects 1. West Hollow Atrium Metal curved structure and three barrel vault skylights need to be replaced.

Current skylights are each approximately 18’ x 45’ and constructed of single glazing.

front of West Hollow 2014-15 Budget – Board Workshop March 10, 2014

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2014-15 Capital Projects 1. West Hollow Atrium Significantly improve energy efficiency by upgrading thermal value of skylights

District unable to patch leaks any further (beyond regular repair/maintenance)

$750,000 Outside contractors unwilling/unable to do repairs due to safety concerns

2014-15 Budget – Board Workshop March 10, 2014

New skylights will incorporate fall protection or high impact glazing and project will address ancillary issues caused by years of leaks 7

2014-15 Capital Projects 2. Fran Greenspan Administration Center Generator When power is lost at the Fran Greenspan Administration Center, the District’s main server equipment is currently powered by a residentialtype (37 kW) generator intended to keep the servers powered and air conditioners running.

2014-15 Budget – Board Workshop March 10, 2014

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2014-15 Capital Projects 2. Fran Greenspan Administration Center Generator When power is lost at the Fran Greenspan Administration Center, the District’s main server equipment is currently powered by a residentialtype (37 kW) generator intended to keep the servers powered and air conditioners running.

2014-15 Budget – Board Workshop March 10, 2014

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2014-15 Capital Projects 2. Fran Greenspan Administration Center Generator FGAC houses the District’s main technology servers, which must be always powered and maintained at a certain temperature to prevent overheating and malfunctioning of equipment.

The current 37kW single phase emergency generator is not compatible with multi-phase boiler room equipment. Proper commercial-grade generator will keep mechanical equipment running as well.

$280,000 New diesel powered three-phase emergency generator is estimated at 200 kW and will include an automatic transfer switch.

2014-15 Budget – Board Workshop March 10, 2014

FGAC can continue to serve as the operational “hub” to keep communications flowing during emergency situations even if power is lost.

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2014-15 Capital Projects • Some Important Background Information on Capital Project #3: • In October 2012 during non-school hours, heavy snow from a storm compromised the roof of the portable/ modular structure which housed four classrooms at Candlewood Middle School.

• After deciding that the structure was beyond it’s useful life and the space wasn’t needed, it was torn down.

• The District received approximately $650,000 as an insurance recovery.

2014-15 Budget – Board Workshop March 10, 2014

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2014-15 Capital Projects BEFORE

2014-15 Budget – Board Workshop March 10, 2014

AFTER

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2014-15 Capital Projects • Since a State or Local Emergency had been called during the storm which caused the roof damage at Candlewood, we began working with FEMA to secure additional funding.

• After over a year of work with them, FEMA has conditionally approved approximately $500,000 in reimbursement to the District should we undertake an “emergency planning” type project.

2014-15 Budget – Board Workshop March 10, 2014

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However from a mechanical systems perspective, essentially running as two separate facilities

2014-15 Capital Projects 3. High School East Standby Generator

Over 300,000 square feet of occupied space

2014-15 Budget – Board Workshop March 10, 2014

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2014-15 Capital Projects 3. High School East Standby Generator Provide two 300 kW diesel powered emergency generators and automatic transfer switches; at first loss of power to the building, emergency generators will keep the entire building running seamlessly without interruption

Over 50% of the cost expected to be reimbursed by FEMA (but must spend the money to get the money), with potential for the remaining amount to be partially aided through State Aid

$800,000 No loss of instructional time; No reliance on LIPA/National Grid to provide accurate assessment of restoration time during outages; Default “go-to” site for all other buildings with power loss

2014-15 Budget – Board Workshop March 10, 2014

HSE to be designated as our community’s Red Cross Emergency Evacuation Site

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Tonight’s Discussion Capital Projects

Property Tax Levy Cap Formula

Equipment Highlights

Revenues

2014-15 Budget – Board Workshop March 10, 2014

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Property Tax Levy Cap Formula • Finalizing “transfer to capital” budget line at $1.83 million caused a modification to data input items related to “capital exclusions for coming year” • Formula input items submitted to State Comptroller March 1st as required • Assumes no “piercing” of the cap

2014-15 Budget – Board Workshop March 10, 2014

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Property Tax Levy “Cap” Impact

2.42% increase from 2013-14 property tax levy

2014-15 Budget – Board Workshop March 10, 2014

$4.5 million increase from 2013-14 property tax levy

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Tonight’s Discussion Capital Projects

Property Tax Levy Cap Formula

Equipment Highlights

Revenues

2014-15 Budget – Board Workshop March 10, 2014

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Revenues 2014-15 Projected Revenue*

Property Tax Levy

$ 192,258,618

State Aid

$ 26,381,067

Use of Fund Balance & Reserves

$

9,500,000

PILOTs

$

3,415,888

Miscellaneous

$

1,602,000

Total projected revenue

$ 233,157,573

Updated from prior workshop based on finalization of “transfer to capital” projects No changes from prior workshop discussion

* Estimated as of March 1, 2014

2014-15 Budget – Board Workshop March 10, 2014

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Tonight’s Discussion Capital Projects

Property Tax Levy Cap Formula

Equipment Highlights

Revenues

2014-15 Budget – Board Workshop March 10, 2014

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Equipment Highlights • Three new buses  Average age of District’s bus fleet is 13 years  Buses typically removed from fleet after 300,000+ miles (earlier or later than this general guide based on an individual bus’ condition)

• Instructional technology  Expansion of interactive white board (SmartBoard) initiative  Continuation of technology refresh (laptop carts)

• Security  Continuation of security camera and DVR upgrades District wide

• Grounds Vehicle 2014-15 Budget – Board Workshop March 10, 2014

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Equipment – Grounds Vehicle • Purchase a new International Heavy Duty 4x2 Dump Truck: $85,000  Existing heavy duty truck has 70,000 “hard” miles on it  Transmission has already been rebuilt twice  12-month-a-year multi-use vehicle  Dump truck  Snow removal  Sanding  Hauling clay for ball fields  Transporting demolition materials to dump  Towing trailers carrying tractors and/or grass cutters 2014-15 Budget – Board Workshop March 10, 2014

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