Community Education Catalog proofing tips
The school district follows Associated Press (AP) style when writing and proofing content for brochures, websites, handbooks, guidebooks and other official documents. AP style is standard in newspapers, magazines, news websites, and more. Community Education publications often use grids laying out calendars and course catalog information, typically are tight on space. With that: • •
Acceptable abbreviations for Community Education course catalog grids are also noted on this tip sheet. AP style should be used in course descriptions.
Acronyms: Spell out acronyms on first reference. Use the acronym after referencing it in parenthesis only after the full title is spelled out. Example: Oak View Middle School (OVMS) was the primary site for summer programs coordinated by Anoka-Hennepin Community Education. Call the OVMS community education office with questions at 763-506-5612. Addresses: Different rules exist for varying formats. •
Email: List email addresses in lowercase letters. Example: communityed@ahschools.us heather.peters@ahschools.us
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In a sentence: Spell it out. Example: Golf club will meet at Majestic Oaks Golf Course, located at 701 Bunker Lake Boulevard NE. in Ham Lake.
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Postal: Use abbreviations when listing a mailing address on an envelope. Directional and street abbreviations should be followed by a period unless following a state. Example: Anoka-Hennepin Community Education 2727 N. Ferry St. Anoka, MN 55303
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Web: List web addresses in lowercase letters. Example: www.discovercommunityed.com
Ages: Numbers one through nine should be spelled out. Numbers higher than 10 are referenced by numeric digits.
Example 1: Preschool enrichment classes are for children ages three to five years of age. Example 2: Children ages 10 and up who pass a swim test may use the WIBIT at Roosevelt Community Pool. Common school terms: The following terms are commonly questioned when proofing catalogs. Hyphenated terms: All-day One-on-one School-age
Half-day One-of-a-kind 24-hour notice
Self-esteem, self-confidence
Before-school, after-school
Anoka-Hennepin Non-school days
Reduced-priced meals
Non-hyphenated terms: Child care Self defense First aid Pick up, drop off Website
Babysitting Coed Districtwide Email Online