Volunteering Policy Guidelines

George Marsh Sickle Cell Centre, St Ann’s Hospital St Ann’s Rd N15 3TH Open Meetings Every Second Saturday of each Month 2pm – 4pm Mobile Contact: 07508 908549 10am – 4pm Mon, Wed & Thurs Email: sicklecellcause@gmail.com https://www.sicklecellcause.com

Please Donate https://www.paypal.me/SCCAUSE Sponsored by Healthy Living International Ltd

Patron: Ms. Judith Jacob

The Sickle Cell Care, Advocacy, Unity, Support & Empathy Group

VOLUNTEERING POLICY GUIDELINES Policy Statement The Sickle Cell Care, Advocacy, Unity, Support with Empathy group also known as SC Cause, depend on volunteer support to accomplish their missions of public service. This policy is designed to ensure that the relationship between SC Cause and all volunteers is clearly established and understood by all parties. The policy is also designed to reduce volunteer risk and protect the interest of the Volunteers, The Group’s entire body and the Community it serves.

Our organisation is firmly committed to diversity in all areas of its work.

We believe that we have much to learn and will profit from diverse cultures and perspectives, and that diversity will make our organisation more effective with meeting the needs of all our service users.

SC Cause are committed to developing and maintaining an organisation in which differing ideas, abilities, backgrounds and needs are fostered and valued, and where those with diverse backgrounds and experiences are able to participate and contribute.

SC Cause will regularly evaluate and monitor our progress towards diversity.

Volunteer Procedure OVERVIEW The purpose of the volunteer procedure is to provide SC Cause with a process for properly selecting volunteers; for obtaining necessary information from volunteers; and for ensuring that volunteers have general liability insurance where it is necessary.

Volunteer Definition An individual who performs a service or services for, and directly related to the business of The Sickle Cell Care, Advocacy, Unity, Support with Empathy Group, also known as SC Cause without the expectation of monetary or material compensation.

Responsibilities and Rights of a Volunteer Volunteers are not considered employees for any purpose other than agreed expenses and general liability protection.

Therefore, they are not eligible for retirement and health benefits and other worker compensations as a result of their status.

Volunteers serve at the discretion of this organisations Members & Management Committee and accordingly, a volunteer assignment can be terminated at the discretion via majority decision of these mentioned at any given time.

Other Considerations A person under the age of 18 may only become a volunteer with parental consent.

Click here to Register & Subscribe to Sickle Cell Cause Action & Support Group: Registration Form

George Marsh Sickle Cell Centre, St Ann’s Hospital St Ann’s Rd N15 3TH Open Meetings Every Second Saturday of each Month 2pm – 4pm Mobile Contact: 07508 908549 10am – 4pm Mon, Wed & Thurs Email: sicklecellcause@gmail.com https://www.sicklecellcause.com

Please Donate https://www.paypal.me/SCCAUSE Sponsored by Healthy Living International Ltd

Patron: Ms. Judith Jacob

Expenses The Sickle Cell Care, Advocacy, Unity, Support with Empathy Group will reimburse out-of-pocket expenses to their volunteers, this being Travel and, in some cases, Meals can be claimed for.

Travel Expenses = SC Cause will reimburse the costs to and from the event usually in the form of a One Day Oyster/Travel Card unless an alternative is necessary, costs fall into the bracket of the ‘Oyster Daily Cap. Meals = SC Cause will provide a meal for those who volunteer for four hours or more in one day, in the case of SC Cause prepared food not being available, Meals Budgets can be claimed for, not exceeding £8 per meal, receipts are required for all claims.

Training Period = Should not exceed a three-month period. No expenses can be claimed for during the Training Period.

VOLUNTEERING POLICY GUIDELINES CATEGORY “A” VOLUNTEER PROCEDURE Develop a description of the volunteer assignment.

Determine the qualifications, experience and training needed.

Perform appropriate screening of prospective volunteers.

Upon acceptance of a volunteer, complete the following: 1. Explain the manner and method by which the volunteer will be expected to perform.

1.1 Explain all policies & procedures that apply to the volunteer.

1.2 Provide any assignment specific training which is deemed necessary.

1.3 Record the volunteer’s name and obtain emergency contact information.

1.4 Have the volunteer read and sign the Volunteer Agreement, known as the ‘Declaration of Integrity’ agreement.

CATEGORY “B” VOLUNTEER PROCEDURE Develop a description of the volunteer assignment.

Determine the qualifications, experience and training needed.

Perform appropriate screening of prospective volunteers.

Recruit volunteers via Management Committee vote.

Upon acceptance of a volunteer, complete the following: 1. Explain the manner and method by which the volunteer will be expected to perform.

1.1 Have the volunteer read and sign the Volunteer Agreement, known as the ‘Declaration of Integrity’ agreement.

Click here to Register & Subscribe to Sickle Cell Cause Action & Support Group: Registration Form

George Marsh Sickle Cell Centre, St Ann’s Hospital St Ann’s Rd N15 3TH Open Meetings Every Second Saturday of each Month 2pm – 4pm Mobile Contact: 07508 908549 10am – 4pm Mon, Wed & Thurs Email: sicklecellcause@gmail.com https://www.sicklecellcause.com

Please Donate https://www.paypal.me/SCCAUSE Sponsored by Healthy Living International Ltd

Patron: Ms. Judith Jacob

CATEGORY “C” MANAGEMNT COMMITTEE MEMBER PROCEDURE Select the Committee Member Explain all policies and procedures that apply to the Committee member.

Record the Committee members name and obtain emergency contact information.

Recruit volunteers via Management Committee vote.

Have the newly appointed Committee Member read and sign the ‘Declaration of Integrity’ agreement.

Types of VOLUNTEERS Category “A” volunteer: A person who performs a volunteer assignment for three days or less, (see SC Cause ‘Volunteering Policy Guidelines’).

Category “B” volunteer: A person who performs a volunteer assignment for more than three days or on a recurring basis, (see SC Cause ‘Volunteering Policy Guidelines).

Category “C” volunteer: A non-paid Management Committee Member, (see SC Cause ‘Volunteering Policy Guidelines’).

Age Limit A person under the age of 18 may only become a volunteer with parental consent.

SC Cause dictates no upper age limit for its volunteers.

Expenses.

SC Cause will reimburse volunteer expenses for travel and food as outlined in the ‘Volunteering Policy Guidelines’.

Click here to Register & Subscribe to Sickle Cell Cause Action & Support Group: Registration Form