weston hall booking pack
YOUR WEDDING AT weston hall
thank you for confirming your wedding celebration at weston hall . we are delighted to enclose the following information which is designed to assist you during the wedding planning process . 1. client information timeline 2. table plan template 3. accommodation form 4. additional accommodation list 5. weston hall approved recommended suppliers 6. optional finishing touches 7. civil ceremony information 01889 271082 | enquires @ weston - hall co uk thank you
information timeline
the following timeline is intended to offer you support and act as a guide as to when we will require the various pieces of information in relation to your wedding .
if you can adhere to this timeline , it will assist us to make the necessary arrangements and to ensure that all your requirements have been communicated in the most timely and efficient manner possible .
naturally , if you are unable to provide some of the information within the timeframe , please do let us know and we will be happy to discuss this with you .
1.
aspect timeline
FINANCIAL
INITIAL £1500.00 DEPOSIT
£2000.00 MID-TERM PAYMENT
REMAINING BALANCE IN FULL
FOOD & BEVERAGE
WEDDING MENU CONFIRMATION
WINE & BEVERAGE CONFIRMATION
FINAL MINIMUM CATERING NUMBERS & ANY DIETARY REQUIREMENTS (E.G VEGAN, VEGETARIAN, GLUTEN FREE & ALLERGIES)
FINANCIAL IMMEDIATELY UPON BOOKING
1 YEAR PRIOR TO THE WEDDING DATE
6 - 8 WEEKS PRIOR TO THE WEDDING DATE
FOOD & BEVERAGE
6 - 8 WEEKS PRIOR TO THE WEDDING DATE
6 - 8 WEEKS PRIOR TO THE WEDDING DATE
6 - 8 WEEKS PRIOR TO THE WEDDING DATE
ACCOMMODATION
CONFIRMATION OF NUMBER OF BEDROOMS REQUIRED TO BE HELD
CONFIRMATION OF GUEST NAMES (1 LEAD GUEST NAME PER BEDROOM) & FINAL NUMBER OF BEDROOMS REQUIRED
PLEASE NOTE: SHOULD YOU WISH TO BOOK ANY BEDROOMS AT THE SARACENS HEAD, OUR SISTER PUB, THESE ROOMS ARE NOT AUTOMATICALLY HELD FOR YOU. PLEASE CHECK AVAILABILITY AND BOOK DIRECTLY VIA THE FOLLOWING LINK WWW. SARACENSHEADWESTON.CO.UK.
GENERAL ANY MEETINGS YOU’D LIKE TO HOLD WITH OUR WEDDING TEAM
MENU TASTING & FINAL DETAILS MEETING WITH ONE OF OUR WEDDING TEAM
ACCOMMODATION IMMEDIATELY UPON BOOKING
6 - 8 WEEKS PRIOR TO THE WEDDING DATE PLEASE NOTE: AFTER THIS POINT YOU WILL BE FINANCIALLY LIABLE FOR ANY ROOM CANCELLATIONS
GENERAL AT YOUR DISCRETION THROUGHOUT THE WEDDING PLANNING PROCESS
6 - 8 WEEKS PRIOR TO THE WEDDING DATE
final details meeting
YOUR FINAL DETAILS MEETING WILL BE ORGANISED BY THE WEDDING TEAM AND HELD 6 - 8 WEEKS PRIOR TO YOUR WEDDING DATE.
AT THIS POINT, YOU WILL FINALISE YOUR MENU, YOUR BEVERAGE PACKAGE, YOUR ACCOMMODATION LIST, AND YOUR FINAL NUMBERS.
PLUS OTHER TOUCHES SUCH AS YOUR WEDDING MUSIC AND SUPPLIER TIMINGS.
YOU WILL THEN BE ISSUED YOUR FINAL BALANCE INVOICE.
table plan template
on the following two pages , you will see two table plans , one with a traditional long top table and round tables , and one with all round tables .
please choose which layout you would prefer to use for your event .
we will provide you with a blank form that we will requre you to fill out and bring with you on your final details meeting .
instructions on completing the table plan : please take into consideration your numbers and the capacity of each room found in the wedding brochure .
• how many tables are required ( please cross out any tables that are not needed )
• how many guests are sat at each table .
• highlight anyone that is eating something different to your chosen menu ( e . g . children , vegetarians and any other dietary requirements )
• if any , how many highchairs are required on each table .
please note : a maximum number of 11 guests can be seated around each round table , however , 10 is more comfortable . we highly recommend not going below 8 guests per round table . i f you opt to have a long top table rather than a round one , the absolute maximum on the top table is 10 guests . however , we would recommend that you have a maximum of 9 as this is more comfortable .
2.
the westminster suite with a long top table
the westminster suite all round tables
a sample table plan
Tixall Fradswell
bedroom map
Sandon Gayton
Weston Staircase
Staircase
Chartley
Burston
Enson
room price
WESTON (THE HONEYMOON SUITE)
ENSON (KING SIZE)
GAYTON (KING SIZE)
SANDON (KING SIZE)
TIXALL (FAMILY)
FRADSWELL (TWIN)
CHARTLEY (FAMILY)
£190.00 PER NIGHT
£135.00 PER NIGHT
£135.00 PER NIGHT
£135.00 PER NIGHT
£135.00 PER NIGHT (NO SOFA BED)
£160.00 PER NIGHT (WITH SOFA BED)
£135.00 PER NIGHT
£135.00 PER NIGHT (NO SOFA BED)
£160.00 PER NIGHT (WITH SOFA BED)
BURSTON (FAMILY)
£135.00 PER NIGHT (NO SOFA BED)
£160.00 PER NIGHT (WITH SOFA BED)
please note : guests are unable to check into their bedrooms until 2:00 pm onwards
3.
F orm
WH A ccommodation
Paymen
t P lease s t a t e i f added t o bride and individual gues t g r ooms i n v oi c e o r pa y s on arri v al
G uests
P os t al A dd r ess ( F irs t L ine o f A dd r ess, C it y , P os t c od e )
E mail A dd r ess
G uests
G uests P hone T r a v el C o t ?
N umber
R equi r e a Y /N
R equi r es Y /N S o f abed?
F irs t N ames o f G uest names o f all guest s )
L as t N ame o f G uest ( onl y 1 r equi r ed)
R oom Type
R oom N ame
T win R oom ( S leeps 2)
F r ad s w ell
F amil y R oom
( S leeps up t o 4 )
B urs t on
K ing R oom ( S leeps 2)
E nson
F amil y R oom ( S leeps up t o 4 )
C hartl e y
R oom ( S leeps 2)
K ing
K ing R oom ( S leeps 2)
G ay t on
S andon
F amil y R oom ( S leeps up t o 4 )
T i x all
B ridal S ui t e ( S leeps 2)
W es t on
additional accommodation
THE SARACENS HEAD
TRAVEL TIME: APPROX 1 MINUTE WWW. SARACENSHEADWESTON.CO.UK
THE DOG & DOUBLET
TRAVEL TIME: APPROX 5 MINUTES WWW.DOGANDDOUBLETSANDON.CO.UK
THE SWAN
TRAVEL TIME: APPROX 10 MINUTES WWW.THESWANSTAFFORD.CO.UK
THE ROOKS NEST B&B
TRAVEL TIME: APPROX 2 MINUTES WWW.ROOKSNEST.COM
COMMON FARM B&B
TRAVEL TIME: APPROX 5 MINUTES WWW.COMMONFARMMOTEL.CO.UK/INDEX.HTM
THE STONE HOUSE
TRAVEL TIME: APPROX 12 MINUTES WWW. BESPOKEHOTELS.COM/STONEHOUSEHOTEL
PREMIER INN STAFFORD
TRAVEL TIME: APPROX 10 MINUTES WWW. PREMIERINN.COM/EN/HOTEL/STABRE/ STAFFORD-NORTH-SPITFIRE
taxi services
LUCKY SEVEN TAXIS 01782 333333 ( stoke )
K CABS 01785 288999 ( stone )
WESTSIDE TAXIS 01785 225588 ( stafford )
STAFFORD TAXIS 01785 500123
please note * bar closes and taxies are promptly at 12.00 am . we reccomend prebooking one of the above taxi companies to ensure they arrive on time . 4.
5.
recommended suppliers
the room dresser
venue perfection
beth : 07739 040039
www . facebook . com / venueperfection
the photographer
stephen sutton
www . stephensutton . co . uk
bridgwood wedding photography
www . stevebridgwoodphotography . co . uk
steve
bridgwood photography @ yahoo . co . uk 07885741435
the videographer
marry me films
marrymefilms co uk
sara @ marrymefilms . co . uk 07949 806390
the florist
dean sharpe ’ s floral studio
info @ deansharpesfloralstudio . co . uk
www deansharpesfloralstudio co uk
the look
makeup by jodie
www makeupbyjodie co uk
contact @ makeupbyjodie . co . uk
07538 768 705
emma at divine wedding make - up 07739 814517
info @ divineweddingmakeup co uk
the cake
gemma
everydays - a - cupcake @ hotmail . co . uk 07793975309
amerton cakes
hello @ amertoncakes . co . uk 01889 270606
amy bakers cake
www . amybakerscakes . co . uk
@ amybakerscakes
the dress
lucy alexander bridal boutique
lucyalexanderbridal @ gmail com
01785 211173
optional extras
at weston hall , we are as keen to ensure that your event is everything you want it to be and more .
below are some additional extras that we are able to provide should you wish .
your day will be unforgettable ; however please don ’ t hesitate to ask an event manager about unique ways that we can assist you in adding that special touch . we ’ re always happy to discuss ideas & find the best options for you .
for the tables price
SILVER CANDELABRA, MIRRORED PLATES & TEALIGHTS
MIRRORED PLATE & TEALIGHTS
£35.00 PER TABLE
£10.00 PER TABLE
for the bedrooms price
CHAMPAGNE & CHOCOLATE IN THE HONEYMOON SUITE
CHAMPAGNE & CHOCOLATE DIPPED STRAWBERRIES IN THE HONEYMOON SUITE
WESTON HALL TEDDY BEARS (KEEPSAKES FOR YOUR GUESTS)
FULL ENGLISH BREAKFAST
£50.00
£45.00
£15.00 PER TEDDY BEAR
£12.50 PER GUEST
miscellaneous price
POST BOX
PHOTO BOOTH (3 HOURS, MANNED, PROP BOX)
OPTION 1 - 1 COPY OF THE PHOTOGRAPHS ON A CD FOR THE BRIDE AND GROOM
OPTION 2 - COPY OF THE PHOTOGRAPH FOR GUEST AND 1 COPY OF THE PHOTOGRAPH FOR THE GUEST BOOKPROVIDED BY US, ALL PHOTOGRAPHS ON CD
£35.00
6.
£395.00 PLUS £55.00
arranging your civil ceremony
7.
ceremonies can be held 7 days a week and on bank holidays at ; 11:30 am , 12:00 pm , 13:30 pm , 14:00 pm , 15:30 pm , 16:00 pm , 17:15 pm ( saturdays only )
how should couples contact the registrars ?
couples should contact STAFFORDSHIRE COUNTY COUNCIL to see check availability on 0300 111 8001
this line is open from 8.00 am until 8.00 pm , monday to friday , and 9.00 am to 5.00 pm on saturdays .
the contact centre will take any bookings and arrange appointments for notice of marriage if the couples live within staffordshire and if not , they can advise on the correct register office for them to attend .
additional information
food and drink should not be consumed in the room to be used for the solemnization of marriage for an hour before the ceremony or during the ceremony .
271082
enquiries@weston-hall.co.uk 01889