Sac guide 2017 (1)

The​ ​Harvard​ ​Foundation

for​ ​Intercultural​ ​and​ ​Race​ ​Relations

SAC GUIDE

An​ ​Introduction​ ​to​ ​the​ ​Student​ ​Advisory​ ​Committee

1

Dear​ ​SAC​ ​Representatives, Welcome to the SAC! We are here to support you and your student organizations in every way that you need us, from fostering dialogue and supporting your events to building coalitions between our student groups for broader impact. Through the Student Advisory Committee (SAC), we aim to foster understanding and collaboration between groups, address and discuss issues facing the diverse array of communities on campus, and connect groups with many resources. As a representative of your student group, you play a crucial role in achieving the above goals, as well as making​ ​Harvard​ ​a​ ​more​ ​inclusive​ ​and​ ​welcoming​ ​space.

As a SAC Representative, you serve as point of connection between the Harvard Foundation, other SAC groups and the group that you are representing. You will have the opportunity to develop relationships with SAC representatives from over 85 cultural groups and faculty advisers, and to use each SAC meeting as an open space to learn and be inspired by the diversity of perspectives present.

Finally, these opportunities for coalition-building and discussion, are supplemented with opportunities​ ​to​ ​receive​ ​financial,​ ​personal,​ ​and infrastructural support​ ​for your​ ​events.

Please reach out to us if you would like any questions answered, have concerns, have suggestions, or would just like to talk! Additionally, get to know your fellow SAC Representatives at our meetings –​ ​you​ ​never​ ​know​ ​what​ ​innovative​ ​intercultural​ ​events​ ​and​ ​initiatives​ ​may​ ​arise.

Best,

Layla​ ​Siddig​ ​and​ ​Hakeem​ ​Angulu SAC​ ​Co-Chairs 2017-2018

2

CONTENTS

I. II. III. IV. V. VI. VII. VIII. IX.

SAC Board Members ……………………………………………………………………………………………..4 SAC Background…………………………………………………………………………………………………...5 Procedures for New SAC Groups………………………………………………………………………………6 SAC Meetings……………………………………………………………………………………………………....7 Grant Process…………………………………………………………………………………………………….....8 Intern Contact…………………………………………………………………………………………………..….15 SAC Member Organizations…………………………………………………………………………………....16 Faculty Advisory Committee Members…………………………………………………………..………….18 Harvard Foundation Annual Programming………………………………………………………….……..19

3

I.​ ​SAC​ ​BOARD​ ​MEMBERS Co-Chairs:​ ​Layla​ ​Siddig​ ​and​ ​Hakeem​ ​Angulu ● Coordinate​ ​the​ ​infrastructure​ ​of​ ​the​ ​SAC ● Create​ ​content​ ​for​ ​monthly​ ​meetings ● Run​ ​SAC/FAC​ ​meetings ● Serve​ ​as​ ​liaisons​ ​between​ ​the​ ​SAC​ ​and​ ​FAC​ ​(Faculty​ ​Advisory​ ​Committee)

Finance​ ​Chair:​ ​Charles​ ​Michael ● Manages​ ​grants​ ​and​ ​the​ ​disbursement​ ​of​ ​~$50,000​ ​annually​ ​to​ ​SAC​ ​groups

Communications​ ​Director:​ ​Adinawa​ ​Adjagbodjou ● Takes​ ​the​ ​minutes​ ​of​ ​all​ ​meetings ● Manages​ ​the​ ​email​ ​account ● Creates​ ​the​ ​weekly​ ​newsletter

4

II.​ ​SAC​ ​BACKGROUND

The Harvard Foundation Student Advisory Committee (SAC) consists of representatives from ​89 student​ ​organizations​​ ​that​ ​represent​ ​the​ ​breadth​ ​of​ ​diversity​ ​at​ ​the​ ​College.

Any undergraduate student organizations officially recognized by Harvard College with a mission of improving race relations and promoting intercultural awareness and understanding may apply to join​ ​the​ ​Harvard​ ​Foundation​ ​Student​ ​Advisory​ ​Committee.

Once the organization has been voted in as a member of the Student Advisory Committee by a group of peer representatives and Faculty Advisory Committee members, the organization may submit grant applications for programs and projects that enlighten the Harvard community on aspects​ ​of​ ​race,​ ​culture,​ ​religion,​ ​ethnicity,​ ​and​ ​sexual​ ​orientation.

SAC group representatives have a chance to voice their thoughts, ideas, and concerns to the SAC Board, Harvard Foundation director, staff, and interns, their peers, and members of the Faculty Advisory Committee as well as other distinguished individuals of the Harvard community. SAC meetings provide an important forum for addressing issues that arise throughout the year that often have​ ​profound​ ​implications​ ​for​ ​student​ ​groups.

The SAC has pioneered several programs to increase dialogue, foster collaboration, better address the needs of member organizations, and to provide a more open and dynamic community for SAC groups to contribute. These include: a reformed meeting structure, leadership dinners, and collaborative​ ​initiatives.

5

III.​ ​PROCEDURES​ ​FOR​ ​NEW​ ​SAC​ ​GROUPS

Now that your organization has been accepted as a member of the Harvard Foundation Student Advisory Committee, your designated SAC representative will need to schedule an arrival orientation meeting with the SAC board after reviewing the contents of this manual to ensure your organization understands the SAC grant process, and to get your organizations information into the financial​ ​system.

In order for your organization to receive grant money in a timely manner, your organization’s tax identification number (TIN) must be submitted to the Harvard Foundation’s administrative coordinator. All approved student organizations have a TIN. The administrative coordinator will assist your organization in submitting an W-9 form to the financial office. It takes about two weeks to be approved, barring any complications, so it is best to provide the administrative coordinator your​ ​organization’s​ ​TIN​ ​as​ ​soon​ ​as​ ​you​ ​are​ ​accepted​ ​into​ ​the​ ​SAC.

The SAC board will also need to add your group’s name to the jotform for the required end of year grant​ ​summaries.

6

IV.​ ​SAC/FAC​ ​MEETINGS

As a SAC Representative, you will be required to attend each monthly SAC meeting throughout the year. This will maintain a sense of continuity with the discussions and activities we plan for the meetings. SAC meetings are generally held the first Wednesday of each month in the PBHA Parlor Room. We understand that schedules get busy, so if you are unable to attend a meeting for some reason, please send another member from your SAC group; keep in mind that you can only miss one meeting as a representative. If SAC groups miss a meeting, they will be deducted five percent on​ ​grants​ ​during​ ​the​ ​next​ ​cycle.

Monthly SAC meetings are a venue in which ​SAC Representatives have a chance to voice their thoughts, ideas, and concerns to the SAC Board, Harvard Foundation staff, interns, their peers, and members of the Faculty Advisory Committee as well as other distinguished individuals of the Harvard community. SAC meetings provide an important forum for addressing issues that arise throughout the year that often have profound implications for student groups. In addition, guest speakers often are invited to meetings to share insights, as well as inform SAC groups of resources available​ ​on​ ​campus.

The SAC has pioneered several programs to increase dialogue, foster collaboration, better address the needs of member organizations, and to provide a more open and dynamic community for SAC groups to ​contribute. These include: a reformed meeting structure, leadership dinners, and collaborative​ ​initiatives.

Calendar​ ​of​ ​SAC​ ​Meetings:

Fall ●

Wednesday,​ ​October​ ​4th​​ ​ ​from​ ​8AM​ ​to​ ​9AM​ ​in​ ​the​ ​PBHA​ ​Parlor​ ​Room

●

Wednesday,​ ​November​ ​1​st​​ ​from​ ​8AM​ ​to​ ​9AM​ ​at​ ​the​ ​Office​ ​of​ ​Career​ ​Services

●

Wednesday,​ ​November​ ​29​th​​ ​from​ ​8AM​ ​to​ ​9AM​ ​in​ ​the​ ​PBHA​ ​Parlor​ ​Room

7

V.​ ​Grant​ ​Process 2017-2018​ ​Grant​ ​Specifications ●

There​ ​will​ ​be​ ​4​ ​grant​ ​cycles:​ ​2​ ​in​ ​the​ ​fall​ ​and​ ​2​ ​in​ ​the​ ​spring.

●

Each​ ​organization​ ​may​ ​apply​ ​up​ ​to​ ​4​ ​grant​ ​applications​ ​per​ ​cycle​ ​(16​ ​applications​ ​per​ ​year). o

o

Fall​ ​Semester​ ​Cycle​ ​I: ▪

Application​ ​Due​ ​Date:​ ​Friday,​ ​October​ ​6th

▪

Covers:​ ​Events​ ​before​ ​Friday,​ ​October​ ​27th

Fall​ ​Semester​ ​Cycle​ ​II: ▪

Application​ ​Due​ ​Date:​ ​Friday,​ ​November​ ​10th

▪

Covers:​ ​Events​ ​occurring​ ​after​ ​October​ ​6th

o

Spring​ ​Semester​ ​Cycle​ ​I:

o

Spring​ ​Semester​ ​Cycle​ ​II:

Fall​ ​2017​ ​Calendar: ●

Grants​ ​due​ ​October​ ​6th​​ .

●

Interviews​ ​the​ ​week​ ​of​ ​ ​October​ ​8​th

●

Grants​ ​deposited​ ​October​ ​15​th

8

Grant​ ​Application​ ​Procedure

9

Grant​ ​Guidelines The​ ​following​ ​is​ ​a​ ​set​ ​of​ ​guidelines​ ​that​ ​will​ ​be​ ​used​ ​to​ ​evaluate​ ​grant​ ​applications.​ ​It​ ​is​ ​expected that​ ​applicants​ ​have​ ​read​ ​and​ ​understood​ ​the​ ​following​ ​guidelines​ ​before​ ​applying​ ​for​ ​funding​ ​from the​ ​Harvard​ ​Foundation.

I.

General​ ​Guidelines a. Statement The​ ​Harvard​ ​Foundation​ ​Student​ ​Advisory​ ​Committee​ ​(SAC)​ ​sponsors​ ​events​ ​and activities​ ​to​ ​promote​ ​racial​ ​awareness​ ​and​ ​understanding​ ​in​ ​the​ ​Harvard​ ​community and​ ​to​ ​highlight​ ​the​ ​cultural​ ​contributions​ ​of​ ​students​ ​from​ ​all​ ​backgrounds.

b. Grant​ ​Submission Submit​ ​grants​ ​using​ ​the​ ​Harvard​ ​College​ ​Common​ ​Grant​ ​Application,​ ​at https://asperin.fas.harvard.edu/cga/protected/admin.do​. ● Enter​ ​the​ ​full​ ​name​ ​of​ ​your​ ​organization​ ​without​ ​acronyms​ ​or prefixes​ ​(such​ ​as​ ​“The​ ​Harvard”​ ​or​ ​“The”)​ ​Ex:​ ​The​ ​Harvard​ ​Islamic Society​ ​should​ ​enter​ ​its​ ​name​ ​as​ ​“Islamic​ ​Society.” ● Co-sponsoring​ ​organizations​ ​should​ ​select​ ​one​​ ​group​ ​to​ ​apply​ ​for​ ​funding for​ ​the​ ​entire​ ​event.​ ​That​ ​group​ ​is​ ​responsible​ ​for​ ​distributing​ ​the​ ​awarded grant​ ​money​ ​amongst​ ​the​ ​co-sponsoring​ ​groups.​ C ​ learly​ ​indicate​ ​the designated​ ​group​ ​on​ ​your​ ​Common​ ​Grant​ ​Application. ● All​ ​events​ ​supported​ ​by​ ​Harvard​ ​Foundation​ ​grants​ ​must​ ​be​ ​held​ ​on campus​.​ ​ ​Events​ ​held​ ​off​ ​campus​ ​will​ ​not​ ​be​ ​eligible. ● Collaborative​ ​events​ ​co-sponsored​ ​by​ ​SAC​ ​groups​ ​will​ ​receive​ ​a​ ​20% bonus​ ​in​ ​capped​ ​grant​ ​amounts. ● Groups​ ​can​ ​apply​ ​for​ ​up​ ​to​ ​3​ ​grants​ ​per​ ​cycle.

c. The​ ​Political​ ​Nature​ ​of​ ​Projects If​ ​a​ ​project​ ​should​ ​venture​ ​into​ ​the​ ​political​ ​realm,​ ​the​ ​Foundation​ ​sponsors​ ​those projects​ ​that​ ​offer​ ​balanced,​ ​opposing​ ​views​ ​of​ ​the​ ​issue(s).​ ​We​ ​may​ ​also​ ​sponsor projects​ ​that​ ​we​ ​feel​ ​present​ ​a​ ​view​ ​which​ ​is​ ​absent​ ​or​ ​lacking​ ​on​ ​campus.

d. Alternative​ ​Funding We​ ​presuppose​ ​that​ ​applicants​ ​seek​ ​alternative​ ​sources​ ​of​ ​funding​ ​such​ ​as​ ​the Undergraduate​ ​Council​ ​(UC),​ ​Ann​ ​Radcliffe​ ​Trust/WCCF,​ ​Institute​ ​of​ ​Politics (IOP),​ ​and​ ​Office​ ​of​ ​the​ ​Arts​ ​(OFA).​ ​Please​ ​be​ ​aware​ ​that​ ​the​ ​Harvard​ ​Foundation often​ ​does​ ​not​ ​award​ ​the​ ​total​ ​amount​ ​requested.​ ​We​ ​advise​ ​multiple​ ​funding sources​ ​to​ ​acquire​ ​all​ ​the​ ​necessary​ ​funding​ ​for​ ​your​ ​events. e. Profit​ ​and​ ​Revenue The​ ​Foundation​ ​will​ ​not​ ​fund​ ​any​ ​events​ ​in​ ​which​ ​a​ ​profit​ ​will​ ​be​ ​generated.​ ​Grants are​ ​not​ ​to​ ​be​ ​used​ ​to​ ​offset​ ​costs​ ​in​ ​order​ ​for​ ​an​ ​organization​ ​to​ ​generate​ ​a​ ​profit.

Any​ ​and​ ​all​ ​potential​ ​income​ ​and​ ​revenue​ ​shall​ ​be​ ​taken​ ​into​ ​consideration​ ​as​ ​a potential​ ​for​ ​offsetting​ ​costs,​ ​including,​ ​but​ ​not​ ​limited​ ​to​ ​ticket​ ​sales,​ ​etc.

10

f. Accountability The​ ​Harvard​ ​Foundation​ ​expects​ ​each​ ​organization​ ​to​ ​use​ ​granted​ ​money​ ​for​ ​the purposes​ ​specified​ ​in​ ​the​ ​original​ ​grant​ ​application. ● It​ ​is​ ​also​ ​expected​ ​that​ ​an​ ​organization​ ​submit​ ​a​ ​project​ ​summary,​ ​including all​ ​information​ ​requested​ ​on​ ​the​ ​Project​ ​Summary​ ​Guidelines. ● If​ ​an​ ​event​ ​does​ ​not​ ​occur,​ ​the​ ​organization​ ​is​ ​expected​ ​to​ ​return​ ​all​ ​granted funds​ ​to​ ​the​ ​Harvard​ ​Foundation.​ ​The​ ​organization​ ​will​ ​be​ ​required​ ​to submit​ ​a​ ​grant​ ​summary​ ​for​ ​the​ ​cancelled​ ​event,​ ​with​ ​the​ ​description​ ​of​ ​the event​ ​being​ ​“event​ ​cancelled.” ● If​ ​an​ ​organization​ ​has​ ​insufficient​ ​records​ ​of​ ​legitimate​ ​expenditures or​ ​does​ ​not​ ​submit​ ​a​ ​project​ ​summary​,​ ​funding​ ​for​ ​that​ ​organization will​ ​be​ ​reduced​ ​by​ ​50%.​​ ​Checks​ ​will​ ​not​ ​be​ ​available​ ​until​ ​the​ ​Harvard Foundation​ ​receives​ ​confirmation​ ​from​ ​your​ ​faculty​ ​advisor​ ​that​ ​your organization​ ​has​ ​been​ ​in​ ​contact​ ​with​ ​him​ ​or​ ​her​ ​regarding​ ​this​ ​semester’s events. g. Other​ ​Foundation​ ​Events The​ ​Harvard​ ​Foundation​ ​puts​ ​on​ ​numerous​ ​events​ ​independent​ ​of​ ​the​ ​grant application​ ​process.​ ​DO​ ​NOT​ ​submit​ ​grants​ ​for​ ​participation​ ​in​ ​these​ ​events.​ ​The Foundation​ ​will​ ​provide​ ​separate​ ​funding​ ​for​ ​the​ ​following: ● Cultural​ ​Rhythms​ ​Performance The​ ​Foundation​ ​will​ ​fund​ ​costumes​ ​for​ ​performances​ ​in​ ​its​ ​annual​ ​Cultural Rhythms​ ​Show​ ​up​ ​to​ ​$150​ ​and​ ​on​ ​a​ ​case​ ​by​ ​case​ ​basis. ● Cultural​ ​Rhythms​ ​Food​ ​Festival The​ ​Foundation​ ​will​ ​provide​ ​a​ ​stipend​ ​of​ ​$150​ ​for​ ​groups​ ​participating​ ​in the​ ​Cultural​ ​Rhythms​ ​Food​ ​Festival.

Funding​ ​Restrictions

● Film​ ​Screenings​​ ​-​ ​SAC​ ​groups​ ​are​ ​strongly​ ​encouraged​ ​to​ ​partner​ ​with​ ​the Harvard​ ​Foundation​ ​in​ ​our​ ​ongoing​ ​Film​ ​Series​ ​for​ ​large​​ ​film​ ​screenings with​ ​high​ ​profile​ ​invited​ ​guests,​ ​such​ ​as​ ​directors,​ ​actors,​ ​producers,​ ​etc..

The​ ​Harvard​ ​Foundation​ ​will​ ​assist​ ​in​ ​costs​ ​associated​ ​with​ ​traveling​ ​and accommodations​ ​for​ ​guest​ ​speakers.​ ​Groups​ ​that​ ​wish​ ​to​ ​hold​ ​their​ ​own screenings​ ​separately​ ​from​ ​the​ ​Harvard​ ​Foundation​ ​Film​ ​Series​ ​must​ ​include an​ ​educational​ ​component​ ​(i.e.​ ​speaker,​ ​discussion,​ ​food​ ​workshop,​ ​etc.)​ ​in order​ ​to​ ​qualify​ ​for​ ​grant​ ​funding. ● “Study​ ​Breaks”​​ ​-​ ​All​ ​study​ ​breaks​ ​must​ ​take​ ​place​ ​in​ ​an​ ​undergraduate​ ​dining hall​ ​during​ ​brain​ ​break​ ​to​ ​receive​ ​funding​ ​from​ ​the​ ​Harvard​ ​Foundation.

Organizations​ ​may​ ​not​ ​submit​ ​more​ ​than​ ​3​ ​study​ ​breaks​ ​for​ ​funding​ ​per semester.​ ​(The​ ​SAC​ ​Board​ ​reserves​ ​the​ ​right​ ​to​ ​withhold​ ​funding​ ​from​ ​study break-type​ ​events​ ​that​ ​do​ ​not​ ​demonstrate​ ​a​ ​significant​ ​effort​ ​to​ ​incorporate students​ ​outside​ ​the​ ​applicant​ ​SAC​ ​group’s​ ​membership). ● All​ ​events​ ​must​ ​directly​ ​serve​ ​and​ ​be​ ​open​ ​to​ ​the​ ​entire​ ​undergraduate 11

community.​ ​Intercollegiate​ ​events​ ​will​ ​be​ ​judged​ ​on​ ​a​ ​case​ ​by​ ​case​ ​basis.​ ​If​ ​an inter-collegiate​ ​event​ ​is​ ​funded,​ ​funds​ ​allocated​ ​must​ ​be​ ​used​ ​for​ ​that​ ​portion of​ ​the​ ​event​ ​that​ ​directly​ ​benefits​ ​the​ ​Harvard​ ​community.​ ​We​ ​also​ ​only fund​ ​student​ ​groups​ ​that​ ​are​ ​part​ ​of​ ​our​ ​Student​ ​Advisory​ ​Committee II.

Specific​ ​Funding​ ​Guidelines Please​ ​note​ ​that​ ​it​ ​is​ ​not​ ​necessarily​ ​the​ ​responsibility​ ​of​ ​the​ ​Foundation​ ​to​ ​fund​ ​grants in​ ​their​ ​entirety,​ ​but​ ​rather​ ​to​ ​show​ ​support​ ​for​ ​events​ ​that​ ​promote​ ​intercultural​ ​and race​ ​relations.​ ​The​ ​funding​ ​caps​ ​presented​ ​are​ ​maximum​ ​amounts​ ​we​ ​are​ ​allowed​ ​(but not​ ​required)​ ​to​ ​award.

a. Costumes,​ ​Instruments,​ ​and​ ​Decorations​ ​Funding Costumes,​ ​instruments,​ ​and​ ​decorations​ ​are​ ​left​ ​to​ ​the​ ​discretion​ ​of​ ​the​ ​SAC.​ ​If funded,​ ​however,​ ​these​ ​items​ ​must​ ​remain​ ​property​ ​of​ ​the​ ​undergraduate​ ​group​ ​that received​ ​the​ ​grant.​ ​Additionally,​ ​we​ ​encourage​ ​these​ ​items​ ​to​ ​be​ ​reused​ ​for​ ​their cultural​ ​purposes.

b. Food We​ ​provide​ ​funding​ ​for​ ​food​ ​events,​ ​provided​ ​that​ ​the​ ​food​ ​will​ ​serve​ ​to​ ​introduce students​ ​to​ ​ethnic​ ​cuisine.​ ​We​ ​provide​ ​funding​ ​for​ ​food​ ​festivals​ ​that​ ​furnish participants​ ​with​ ​an​ ​introduction​ ​to​ ​a​ ​different​ ​ethnic​ ​cuisine.​ ​The​ ​application​ ​must reflect​ ​this​ ​purpose.​ ​We​ ​do​ ​not​ ​provide​ ​funding​ ​for​ ​closed,​ ​sit-down​ ​dinners.

c. Instructors Instructors​ ​will​ ​be​ ​funded,​ ​but​ ​only​ ​if​ ​the​ ​instruction​ ​is​ ​on​ ​a​ ​beginning​ ​level​ ​such that​ ​it​ ​promotes​ ​initial​ ​orientation.​ ​Funding​ ​will​ ​cover​ ​instruction​ ​for​ ​a​ ​limited​ ​time only.​ ​We​ ​are​ ​unable​ ​to​ ​fund​ ​transportation.

d. Publicity It​ ​is​ ​expected​ ​that​ ​organization​ ​make​ ​use​ ​of​ ​the​ ​Harvard​ ​Foundation​ ​copy​ ​machine for​ ​posters.

e. Speakers i. The​ ​content​ ​and​ ​importance​ ​of​ ​the​ ​speaker(s)’s​ ​visit​ ​must​ ​be​ ​explained​ ​in​ ​the application.​ ​The​ ​geographic​ ​proximity​ ​of​ ​the​ ​speaker(s)​ ​must​ ​also​ ​be included.​ ​In​ ​order​ ​to​ ​better​ ​evaluate​ ​the​ ​project,​ ​we​ ​require​ ​a​ ​short description​ ​of​ ​why​ ​each​ ​speaker​ ​is​ ​relevant​ ​to​ ​the​ ​event. ii.

We​ ​do​ ​not​ ​provide​ ​funding​ ​for​ ​honoraria. iii.

Accommodations​ ​for​ ​guests​ ​should​ ​be​ ​sought​ ​within​ ​the​ ​houses. iv.

We​ ​provide​ ​funding​ ​for​ ​a​ ​fraction​ ​of​ ​travel​ ​expenses​ ​to​ ​be​ ​determined based​ ​on: ● Number​ ​of​ ​speakers​ ​invited ● Travel​ ​distance ● Size​ ​of​ ​event​ ​and​ ​diversity​ ​of​ ​the​ ​intended​ ​audience 12

● Size​ ​of​ ​the​ ​Harvard​ ​Foundation​ ​grant​ ​budget

13

Funding​ ​Caps

Item Speakers/Guests Accommodations Travel

*maximum​ ​of​ ​$600​ ​(3​ ​speakers) Decorations Food Mini​ ​Reception​ ​(0-25) Small​ ​Reception​ ​(25-50) Medium​ ​Reception​ ​(50-75) Large​ ​Reception​ ​(75+) Catered,​ ​sit-down​ ​meal Instructors​ ​(per​ ​semester) Production​ ​Costs A/V,​ ​not​ ​including​ ​Karaoke Venue​ ​Fee All​ ​other​ ​Production​ ​Costs​ ​(i.e.​ ​costumes and​ ​instruments,​ ​lighting,​ ​etc.)

Publicity Small​ ​event​ ​(25-50​ ​attendees) Medium​ ​event​ ​(50-75​ ​attendees) Large​ ​event​ ​(75+​ ​attendees) Publications Established​ ​Magazine Start-up​ ​Magazine Security

Caps

$100 $200​ ​per​ ​speaker $30

$50 $75 $125 $175 $5​ ​per​ ​person $200

$80 $200 $200

$10 $25 $50

$300 $500 $100

14

III.

Student​ ​Advisory​ ​Committee​ ​Grant​ ​Process​ ​&​ ​Procedures a. The​ ​Harvard​ ​Foundation​ ​will​ ​put​ ​up​ ​for​ ​review​ ​all​ ​grants​ ​requested​ ​from the​ ​Foundation. b. During​ ​grant​ ​meetings,​ ​please​ ​be​ ​respectful​ ​of​ ​all​ ​cultures​ ​and​ ​give​ ​each​ ​grant​ ​full consideration. c. A​ ​board​ ​member​ ​from​ ​each​ ​SAC​ ​Group​ ​must​ ​be​ ​present​ ​at​ ​every​ ​grant​ ​review session​ ​in​ ​the​ ​semester​ ​for​ ​which​ ​their​ ​group​ ​is​ ​applying​ ​for​ ​grants.​ ​Groups​ ​will suffer​ ​a​ ​5%​ ​deduction​ ​on​ ​grants​ ​for​ ​each​ ​absence​ ​from​ ​review​ ​sessions. d. The​ ​final​ ​grant​ ​awards​ ​of​ ​all​ ​SAC​ ​groups​ ​are​ ​confidential.​ ​Financial​ ​information about​ ​individual​ ​SAC​ ​groups​ ​is​ ​not​ ​available​ ​to​ ​the​ ​general​ ​public. e. A​ ​brief​ ​description​ ​of​ ​the​ ​Grant​ ​application​ ​is​ ​to​ ​be​ ​read​ ​by​ ​the​ ​SAC​ ​Representative present​ ​at​ ​the​ ​meeting​ ​representing​ ​the​ ​organization​ ​applying​ ​for​ ​the​ ​grant,​ ​after which​ ​questions​ ​are​ ​to​ ​be​ ​asked​ ​to​ ​the​ ​presenter.​ ​Each​ ​application​ ​is​ ​allotted​ ​a three-minute​ ​time​ ​period​ ​for​ ​presentation,​ ​questions,​ ​and​ ​deliberation​ ​by​ ​the​ ​SAC. f. In​ ​order​ ​to​ ​avoid​ ​conflicts​ ​of​ ​interest,​ ​the​ ​SAC​ ​member​ ​of​ ​the​ ​organization​ ​whose grant​ ​is​ ​under​ ​consideration​ ​must​ ​leave​ ​the​ ​room​ ​while​ ​the​ ​allotment​ ​is​ ​made​ ​for​ ​his or​ ​her​ ​organization. g. Grant​ ​awards​ ​will​ ​be​ ​subject​ ​to​ ​deductions​ ​of​ ​5%​ ​per​ ​absence​ ​at​ ​SAC​ ​monthly meetings​ ​and​ ​biannual​ ​Leadership​ ​Dinners​ ​and​ ​50%​ ​for​ ​missing​ ​grant​ ​summaries.

Grant​ ​decisions​ ​are​ ​to​ ​be​ ​approved​ ​by​ ​the​ ​Faculty​ ​Advisory​ ​Committee​ ​at​ ​a​ ​review​ ​with​ ​the SAC​ ​officers. h. After​ ​the​ ​review,​ ​follow-up​ ​emails​ ​will​ ​be​ ​sent​ ​by​ ​the​ ​Harvard​ ​Foundation​ ​to student​ ​representatives​ ​to​ ​inform​ ​the​ ​applicants​ ​of​ ​approval​ ​or​ ​denial.​ ​Note:​ ​no grant​ ​amounts​ ​may​ ​be​ ​given​ ​out​ ​over​ ​the​ ​phone.​ ​Applicants​ ​who​ ​have​ ​received funding​ ​will​ ​be​ ​instructed​ ​to​ ​pick​ ​up​ ​their​ ​grant​ ​award​ ​packets​ ​at​ ​the​ ​Harvard Foundation. i. Checks​ ​will​ ​not​ ​be​ ​available​ ​until​ ​the​ ​Harvard​ ​Foundation​ ​receives​ ​confirmation from​ ​your​ ​faculty​ ​advisor​ ​that​ ​your​ ​organization​ ​has​ ​been​ ​in​ ​contact​ ​with​ ​him​ ​or​ ​her regarding​ ​this​ ​semester’s​ ​events. j. Before​ ​the​ ​end​ ​of​ ​the​ ​semester,​ ​each​ ​group​ ​is​ ​required​ ​to​ ​submit​ ​a​ ​summary​ ​and photos​ ​of​ ​the​ ​events​ ​for​ ​which​ ​they​ ​received​ ​funding​ ​using​ ​the​ ​following​ f​ orm​: http://form.jotform.us/form/40915192143147​.​ ​A​ ​number​ ​of​ ​grant​ ​summaries​ ​and photos​ ​will​ ​be​ ​selected​ ​to​ ​be​ ​published​ ​in​ ​the​ ​Harvard​ ​Foundation​ ​journal.

Disclaimer:​ ​All​ ​decisions​ ​made​ ​by​ ​the​ ​SAC​ ​Boards​ ​will​ ​be​ ​final.

For​ ​additional​ ​information​ ​please​ ​contact:

The​ ​Harvard​ ​Foundation​ ​for​ ​Intercultural​ ​and​ ​Race​ ​Relations 2​ ​Thayer​ ​Hall Harvard​ ​University Cambridge,​ ​MA​ ​02138 TEL:​ ​617-195-1527 FAX:​ ​617*496-1443 15

Email:​ ​hfsacboard@gmail.com Or​ ​visit​ ​our​ ​website:​ ​http://www.harvardfoundation.fas.harvard.edu

VI.​ ​INTERN​ ​CONTACT

Intern​ ​List:​ ​hf-interns@lists.hcs.harvard.edu Intern​ ​Alumni​ ​List:​ ​harvardfoundation-alumni@lists.hcs.harvard.edu

Jasmine​ ​Chia​ ​‘18

jasminechia@college.harvard.edu

Cengiz​ ​Cemaloglu​ ​‘18

ccemaloglu@college.harvard.edu

Nuha​ ​Saho​ ​‘18

saho@college.harvard.edu

Olutoyin​ ​Demuren​ ​‘18

olutoyindemuren@college.harvard.edu

Devontae​ ​Freeland​ ​‘19

dfreeland@college.harvard.edu

Dylan​ ​de​ ​Waart​ ​‘19

dewaart@college.harvard.edu

Jess​ ​Erion​ ​‘19

jerion@college.harvard.edu

Anant​ ​Pai​ ​‘19

anantpai@college.harvard.edu

Layla​ ​Siddig​ ​‘19

lsiddig@college.harvard.edu

Mahnoor​ ​Ali​ ​‘19

mahnoorali@college.harvard.edu

Hakeem​ ​Angulu

hangulu@college.harvard.edu

Brenda​ ​Esqueda​ ​Morales

besqueda@college.harvard.edu

Eleanor​ ​Shea​ ​‘20

eleanor_shea@college.harvard.edu

Kacey​ ​Gill​ ​‘20

kacey_gill@college.harvard.edu

16

VII.​ ​STUDENT​ ​ADVISORY​ ​COMMITTEE​ ​MEMBER​ ​ORGANIZATIONS

Africa​ ​Business​ ​and​ ​Investment​ ​Club Asian​ ​American​ ​Dance​ ​Troupe Asian​ ​American​ ​Women's​ ​Association Association​ ​of​ ​Black​ ​Harvard​ ​Women Ballet​ ​Folklorico​ ​de​ ​Aztlan Black​ ​Men's​ ​Forum Black​ ​Students'​ ​Association BlackCAST Canadian​ ​Club CAUSA Chinese​ ​Music​ ​Ensemble Concilio​ ​Latino​ ​de​ ​Harvard Dharma Fuerza​ ​Latina Global​ ​China​ ​Connection Harvard​ ​African​ ​Students'​ ​Association Harvard​ ​Bhangra​ ​Dance​ ​Company Harvard​ ​Bulgarian​ ​Club Harvard​ ​Catholic​ ​Student​ ​Association Harvard​ ​College​ ​Act​ ​on​ ​a​ ​Dream​ ​Club Harvard​ ​College​ ​Bolivian​ ​Association Harvard​ ​College​ ​Dominican​ ​Students​ ​Association Harvard​ ​College​ ​First​ ​Generation​ ​Student​ ​Union Harvard​ ​College​ ​Hellenic​ ​Society Harvard​ ​College​ ​Iranian​ ​Asssociation Harvard​ ​College​ ​Irish​ ​Dancers Harvard​ ​College​ ​Latinos​ ​in​ ​Health​ ​Careers Harvard​ ​College​ ​Queer​ ​Student​ ​and​ ​Allies Harvard​ ​College​ ​Sangeet Harvard​ ​College​ ​Students​ ​for​ ​Bangladesh Harvard​ ​Francophone​ ​Society Harvard​ ​GLOW Harvard​ ​Haitian​ ​Alliance Harvard​ ​Half​ ​Asian​ ​People's​ ​Associaation Harvard​ ​Hillel Harvard​ ​Islamic​ ​Society Harvard​ ​Japan​ ​Initiative Harvard​ ​Japan​ ​Society Harvard​ ​Korean​ ​Students​ ​Association Harvard​ ​Organization​ ​for​ ​Latin​ ​America Harvard​ ​Radcliffe​ ​RAZA Harvard​ ​Society​ ​of​ ​Arab​ ​Students Harvard​ ​Society​ ​of​ ​Black​ ​Scientists​ ​and​ ​Engineers

17

Harvard​ ​South​ ​Asian​ ​Dance​ ​Company Harvard​ ​Taekwondo Harvard​ ​Taiwanese​ ​Cultural​ ​Society Harvard​ ​Thai​ ​Society Harvard​ ​Undergraduate​ ​Brazilian​ ​Association Harvard​ ​Vietnamese​ ​Association Harvard-Radcliffe​ ​Asian​ ​American​ ​Association Harvard-Radcliffe​ ​Chinese​ ​Students​ ​Association Holoimua​ ​O​ ​Hawaii Hong​ ​Kong​ ​Society La​ ​Organizacion​ ​de​ ​Puertoriquenos​ ​en​ ​Harvard Latinas​ ​Unidas​ ​de​ ​Harvard​ ​College Latino​ ​Mens's​ ​Collective Lebanese​ ​Club Mariachi​ ​Veritas​ ​de​ ​Harvard Native​ ​Americans​ ​at​ ​Harvard​ ​College Nigerian​ ​Students​ ​Association PADAME Palestinian​ ​Solidarity​ ​Committee Philippine​ ​Forum Singapore,​ ​Indonesian,​ ​And​ ​Malaysian​ ​Association Society​ ​of​ ​Black​ ​Scientists​ ​and​ ​Engineers South​ ​Asian​ ​Men's​ ​Collective South​ ​Asian​ ​Students​ ​Association The​ ​Kuumba​ ​Singers​ ​of​ ​Harvard​ ​College Turkish​ ​Student​ ​Association Under​ ​Construction United​ ​World​ ​Club​ ​at​ ​Harvard Woodbridge​ ​International​ ​Society

18

VIII.​ ​FACULTY​ ​ADVISORY​ ​COMMITTEE​ ​MEMBERS

Dr.​ ​Ali​ ​Asani,​ ​Professor​ ​of​ ​the​ ​Practice​ ​of​ ​Indo-Muslim​ ​Languages​ ​and​ ​Cultures Dr.​ ​Allison​ ​Simmons,​ ​Samuel​ ​H.​ ​Wolcott​ ​Professor​ ​of​ ​Philosophy Dr.​ ​Benedict​ ​Gross,​ ​George​ ​Vasmer​ ​Leverett​ ​Professor​ ​of​ ​Mathematics Dr. Bruce Price ’72, Associate Professor of Neurology, Chief of the Department of Neurology at McLean Hospital Dr.​ ​Cassandra​ ​Extavour,​ ​Associate​ ​Professor​ ​of​ ​Organismic​ ​and​ ​Evolutionary​ ​Biology Mr.​ ​David​ ​L.​ ​Evans,​ ​Senior​ ​Harvard​ ​College​ ​Admissions​ ​Officer Dr.​ ​Harry​ ​Richard​ ​Lewis,​ ​Gordon​ ​McKay​ ​Professor​ ​of​ ​Computer​ ​Science Dr.​ ​Jay​ ​M.​ ​Harris,​ ​The​ ​Harry​ ​Austryn​ ​Wolfson,​ ​Professor​ ​of​ ​Jewish​ ​Studies Dr. John E. Dowling ’57, Ph.D. ’61, Gordon and Llura Gund Professor of Neurosciences, Professor of Ophthalmology Dr.​ ​Leo​ ​H.​ ​Buchanan,​ ​Audiologist,​ ​Harvard​ ​University​ ​Health​ ​Services ​ ​Dr.​ ​Marla​ ​Frederick,​ ​Professor​ ​of​ ​African​ ​and​ ​African​ ​American​ ​studies​ ​and​ ​of​ ​Religion Dr.​ ​Michael​ ​McElroy,​ ​Gilbert​ ​Butler​ ​Professor​ ​of​ ​Environmental​ ​Studies Dr. Robert Lue, Professor of the Practice of Molecular and Cellular Biology, Director of Life Sciences Education Dr.​ ​Robin​ ​Gottlieb,​ ​Professor​ ​of​ ​the​ ​Practice​ ​in​ ​the​ ​teaching​ ​of​ ​Mathematics Dr.​ ​S.​ ​Allen​ ​Counter,​ ​Director​ ​of​ ​the​ ​Harvard​ ​Foundation,​ ​Professor​ ​of​ ​Neurology Dr. Sandra Naddaff, Director of Freshman Seminars, Director of Studies in the Literature Concentration, Senior​ ​Lecturer​ ​on​ ​Literature​ ​and​ ​Comparative​ ​Literature Dr. Scott Edwards, Alexander Agassiz Professor of Zoology in the Museum of Comparative Zoology, Curator of​ ​Ornithology Mr. Steven B. Bloomfield, Executive Director, Harvard University Weatherhead Center for International Affairs Dr. William A. Graham, Dean of the Faculty of Divinity Emeritus, John Lord O’Brian Professor of Divinity, Murray​ ​A.​ ​Albertson​ ​Professor​ ​of​ ​Middle​ ​Eastern​ ​Studies Dr.​ ​William​ ​R.​ ​Fitzsimmons​ ​’67,​ ​Dean​ ​of​ ​Admissions​ ​and​ ​Financial​ ​Aid​ ​to​ ​Students Dr. Xiao-Li Meng, Dean of the Graduate School of Arts and Sciences, Whipple V. N. Jones Professor of Statistics

19

IX.​ ​HARVARD​ ​FOUNDATION​ ​ANNUAL​ ​PROGRAMMING

Student​ ​Advisory​ ​Committee​ ​Grants The​ ​Foundation​ ​annually​ ​distributes​ ​about​ ​250​ ​grants​ ​each​ ​semester,​ ​totaling​ ​about​ ​$50,000,​ ​to SAC​ ​member​ ​organizations.​ ​The​ ​SAC​ ​and​ ​FAC​ ​review​ ​the​ ​grants​ ​and​ ​the​ ​Foundation​ ​administers the​ ​funds.

Humanitarian​ ​of​ ​the​ ​Year​ ​&​ ​Gomes​ ​Lecture The​ ​Peter​ ​J.​ ​Gomes​ ​Humanitarian​ ​Lecture​ ​is​ ​usually​ ​held​ ​in​ ​the​ ​spring,​ ​and​ ​it​ ​traditionally​ ​consists of​ ​a​ ​luncheon/dinner​ ​hosted​ ​by​ ​a​ ​House​ ​and​ ​a​ ​lecture​ ​by​ ​the​ ​Humanitarian​ ​of​ ​the​ ​Year.

Cultural​ ​Rhythms​ ​Festival Held​ ​every​ ​February,​ ​the​ ​Cultural​ ​Rhythms​ ​show​ ​and​ ​food​ ​festival​ ​celebrates​ ​Harvard’s​ ​rich​ ​cultural and​ ​ethnic​ ​diversity​ ​by​ ​showcasing​ ​the​ ​talents​ ​of​ ​dozens​ ​of​ ​student​ ​performance​ ​groups.​ ​The students​ ​and​ ​faculty​ ​of​ ​the​ ​Harvard​ ​Foundation​ ​annually​ ​nominate​ ​an​ ​outstanding​ ​individual​ ​as Artist​ ​of​ ​the​ ​Year​ ​to​ ​be​ ​honored​ ​at​ ​the​ ​festival.​ ​Planning​ ​for​ ​Cultural​ ​Rhythms​ ​in​ ​some​ ​respects takes​ ​place​ ​year-round​ ​and​ ​requires​ ​the​ ​dedicated​ ​work​ ​of​ ​all​ ​the​ ​Foundation​ ​interns.

Science​ ​Conference The​ ​Albert​ ​Einstein​ ​Science​ ​Conference:​ ​Advancing​ ​Minorities​ ​and​ ​Women​ ​in​ ​Science, Engineering,​ ​and​ ​Mathematics​ ​is​ ​held​ ​in​ ​March,​ ​typically​ ​on​ ​a​ ​Friday​ ​and​ ​Saturday.​ ​On​ ​Friday,​ ​a luncheon​ ​is​ ​held​ ​to​ ​honor​ ​the​ ​Distinguished​ ​Scientist​ ​Award​ ​recipient.​ ​On​ ​Saturday,​ ​K-12​ ​students from​ ​Boston/Cambridge​ ​public​ ​schools​ ​are​ ​invited​ ​to​ ​participate​ ​in​ ​faculty​ ​and​ ​student-led​ ​science demonstrations.

Aloian​ ​Dinner The​ ​David​ ​S.​ ​Aloian​ ​Memorial​ ​Dinner​ ​and​ ​Awards​ ​Ceremony​ ​is​ ​the​ ​last​ ​event​ ​of​ ​the​ ​year,​ ​in​ ​which awards​ ​are​ ​presented​ ​to​ ​students,​ ​race​ ​relations​ ​advisors,​ ​and​ ​the​ ​Faculty​ ​of​ ​the​ ​Year​ ​Award recipient​ ​in​ ​recognition​ ​of​ ​their​ ​contributions​ ​to​ ​intercultural​ ​and​ ​race​ ​relations​ ​during​ ​the​ ​year.

Portraiture​ ​Project The​ ​Portraiture​ ​Project​ ​aims​ ​to​ ​increase​ ​the​ ​presence​ ​of​ ​minority​ ​faculty​ ​and​ ​administrators​ ​in Harvard’s​ ​portrait​ ​displays.​ ​Each​ ​year​ ​the​ ​Foundation​ ​typically​ ​installs​ ​1-2​ ​portraits​ ​throughout campus.

Special​ ​Events,​ ​Panel​ ​Discussions,​ ​and​ ​Speakers The​ ​Foundation​ ​continually​ ​seeks​ ​to​ ​host​ ​distinguished​ ​figures​ ​of​ ​national​ ​and​ ​international significance​ ​to​ ​Harvard,​ ​as​ ​well​ ​as​ ​to​ ​conduct​ ​other​ ​smaller-scale​ ​discussion​ ​events.​ ​Suggestions​ ​for guests​ ​and​ ​new​ ​programs​ ​are​ ​welcome​ ​from​ ​all​ ​students​ ​on​ ​campus.​ ​ ​When​ ​presenting​ ​an​ ​event 20

suggestion​ ​to​ ​the​ ​interns​ ​and​ ​staff​ ​of​ ​the​ ​Foundation,​ ​do​ ​take​ ​some​ ​time​ ​to​ ​draw​ ​up​ ​a​ ​written proposal​ ​and/or​ ​budget.*

21