Troop Cookie Manager Guide 2026

2025–2026 Girl Scout Cookie Program®

Troop Cookie Manager Guide

Help & Resources Program & Rules The GSEOK website has lots of tools to support the troop and girls in the Girl Scout Cookie Program.

Check your email and messages within eBudde to stay in the know for Cookie Season updates.

Contact GSEOK Customer Care: customercare@gseok.org 918-749-2551

Service Unit Contact Name Phone # Email

eBudde™ New “help” bubbles for quick access to tips and info within the platform.

Link to YouTube tutorials on Little Brownie’s channel.

Email customercare@gseok.org. eBudde™ password

Digital Cookie Refer to the Digital Cookie Training Index on the GSEOK website. There are 2 versions, one for volunteers and one for caregivers.

Use the Help section in Digital Cookie.

There are sections for three different groups.

Parents and Girl Scouts Volunteers Customers Digital Cookie Password

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Cookie Proceeds After the expenses of the program are covered, the remaining money is used for Girl Scout rewards, troop proceeds and council proceeds. All cookie proceeds stay in Eastern Oklahoma to serve the Girl Scouts in our community.

Council Proceeds

Troop Proceeds

Troop proceeds are used to fund activities Council proceeds fund events for Girl planned by the troop.

Scouts, leader training, support to Troops earn 82 cents per package to members and maintenance of council cover the cost of troop supplies and property and program equipment. Every activities. package of cookies that is sold, helps keep Cadette, Senior and Ambassador costs down for troops to attend council troops may opt out of rewards in events and to use council properties. exchange for receiving additional troop proceeds for a total of 87 cents per package.

Recruitment Council Business 7%

5%

Cost of Cookies & Program 27%

Support to Members 10.5%

Camps & Properties 13.5%

Troop Proceeds 14%

Events & Programs 17%

Girl Rewards & CPC 6%

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Cookie Payments The ACH process is used to settle the balance due for cookies between the troop and the council.

February 18 - ACH #1 March 30 - ACH #2

Plan Ahead

Not Prepared?

Every troop must have an ACH Authorization form submitted to council.

Troops must ensure that they have funds in their troop account to cover the ACH draft.

If the troop has an issue, they can request an adjustment to their ACH by completing the online ACH Adjustment Request form at least 2 days in advance of the ACH.

What is Due? The amount due will be listed in eBudde™ on the Sales Report.

ACH #1 is based upon the initial order.

Troops with lots of Digital Cookie sales may not have a payment due for ACH #1.

Troops unable to make a full payment for ACH #1 will not be able to get more cookies until this balance is paid.

ACH #2 the final balance due.

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Tracking Cookie Inventory The troop is financially responsible for all the cookies that they receive so tracking inventory is very important. Cookie inventory is tracked in eBudde™ and girl inventory will be reflected in Digital Cookie based upon information from eBudde™. Keep your troop records up to date and be sure that they match all paper receipts.

Girl Orders Tab Every paper receipt should have a matching transaction in eBudde™.

Add the date (and other notes) in the comment section to make it easy to connect each transaction to the paper receipt.

In the example below: Line 3 is for a payment made on January 26 and matches the top receipt.

Line 4 is for additional cookies on January 26 and matches the bottom receipt.

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Balance Troop Inventory If your troop keeps up with entering receipts into eBudde™, your physical inventory should match what you see in eBudde™. This helps you know what cookies you need to fulfill girl requests or to prepare for a booth sale.

Girl Orders Tab The example below is from the bottom of the page in the Girl Orders Tab. Top row labeled “Girl Totals” shows cookies given to Girl Scouts Middle row labeled “Troop Order” shows cookies given to troop plus and VGOC donation cookies.

Bottom row labeled “Difference” shows cookies left in troop inventory The troop physical inventory should match the bottom “Difference” row. If there is an error: Double check all transactions ASK FOR HELP

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Manage Cookie Inventory During the sale you may need to make adjustments to your troop inventory so that the troop has a good variety mix. eBudde™ has tools to help you with this.

Cookie Cupboards Cookie cupboards have cookies that troops can order and pick up as needed.

There are cupboards located in several places throughout the council so check the locations near you to find the best option for your troop.

These cupboards are run by volunteers who want to support your troop so it is important to check the schedule to see when they are open and available for orders.

Cupboards can also: replace damaged cookies for your troop. accept returns from the initial order as allowed. trade varieties of full unopened cases in good condition as inventory allows.

Cookie Exchange The Cookie Exchange allows troops to post how many extra packages they have of each variety.

Troops needing cookies can use this tool to reach out and offer to take the cookies.

Troops will need to add a transaction in eBudde™ to move them from troop to troop.

Troops who post cookies should update their post once the cookies are claimed.

Refer to the Service Unit Locations chart to find troops close to you.

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Service Unit Locations Service Unit

Location within Council

Aphchi

Pontotoc, Seminole, Atoka & Coal counties

Cherokee

Tahlequah - Cherokee county

Cherokee Strip

Ponca City - Kay county & part of Osage

Crosstimbers

Bartlesville - Washington county & part of Osage

Lakeland

Pryor - Mayes county

Lake-Wood

Wagoner, Muskogee & McIntosh counties

Little River

Idabel, Broken Bow - McCurtain county

Magnolia

Durant - Bryan county

Oak Leaf

Tulsa

Osage

Owasso, Collinsville & Skiatook

Pine Mountain

Antlers - Pushmataha & Hugo counties

Prairie’s Edge

Stillwater - Payne, Pawnee & Noble counties

River Crossing

Sand Springs

Riversbend

Jenks

Route 66

Tulsa

Scissortail

East Tulsa - Union Public Schools

Spartan Pass

Bixby

Three Feathers

Broken Arrow & Coweta

Tiak Starr

McAlester - Pittsburg & Hughes counties

Tulledega

Okmulgee & Okfuskee counties

Whispering Oaks

Sapulpa - Creek county

Will Rogers

Claremore - Rogers & Craig counties

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Gift of Caring (Donations) ALL financial donations that a troop receives during the Cookie Program must be applied to either the Council Virtual Gift of Caring (VGOC) or Troop Gift of Caring (TGOC). When a customer makes a donation, they are supporting both a worthy organization who will receive cookies at the end of the sale and Girl Scouts at the same time. Donations to Gift of Caring helps the troop manage remaining inventory at the end of the sale.

Troop Gift of Caring Plan Ahead Choose a group to receive donated cookies. Examples include firefighters, police, or a local non-profit.

Enter this organization under the GOC tab in eBudde™.

Prepare the troop to share this option with customers.

During the Sale

After the Sale

Tracking donations allows the troop some cushion to cover cookies that may be leftover at the end of the sale.

Apply donation money to the extra cookies in the troop inventory.

Use the Girl Orders tab in eBudde™ to enter packages for individual girls in the TGOC column.

Be sure to record the payment too.

If your troop has more donation money than cookies, you have two options: Get additional cookies to fill your TGOC donation need.

Apply the remaining donations to VGOC sales.

Deliver the cookies to the chosen group.

Use the Gift of Caring Donation Agreement, form #310 to clarify that the cookies can’t be resold, traded, used for a fundraiser, etc.

The troop should provide a copy of this form with your financial report.

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Virtual Gift of Caring When a customer donates through Digital Cookie, it will automatically update under the VGOC column in eBudde™. The troop can use the VGOC column for donations.

Troops should promote this option using the flyer provided from their Service Unit and available online.

How it Works VGOC adds credit to the troop for packages sold.

VGOC affects troop payments and is reflected in the total packages sold.

VGOC does not add physical inventory to the troop.

The troop doesn’t handle or distribute VGOC cookies.

The council donates the cookies left in the cupboards to Blue Star Mothers and other local non-profits.

The VGOC program allows the council to have cookies available in the cupboards.

Recording VGOC If your troop has more donation money than cookies, you can record the sales using VGOC. Use the Girl Orders tab in eBudde™ to enter packages for individual girls in the VGOC column.

Be sure to record the payment too.

Both the Girl Scout and the troop can earn rewards for these packages.

Rewards Girl Scouts who sell at least 12 VGOC packages will earn a reward.

Troops with 100+ total VGOC packages will earn a one time discount in the Girl Scout Store in May.

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New in 2026 Early Start We moved our start date to be in line with the changes at the national level.

Girls and troops can begin taking orders on January 6 when GSUSA is announcing the sale and promoting the new cookie, Exploremores!

Digital Cookie Push notifications in the Digital Cookie app!

Streamlined check out flow.

More information available to locate the correct booth site.

Expanded payment methods.

Cash sales tracking.

eBudde™ New “help” bubbles for quick access to tips and info within the platform.

Link to YouTube tutorials on Little Brownie’s channel.

Improved Digital Cookie connections.

Cookie colors added to dashboards and Girl Orders tab.

Updates to add Exploremores where S’mores were last year.

Delivery Stations Troops in the Tulsa Metro area must select a delivery station after they submit their troop order.

If your troop is picking up at the warehouse, you can select your time slot now too.

Delivery station names have been updated for this year.

Booth Sales If all Girl Scouts are accompanied by their own caregiver, the adults don’t have to be registered and background checked.

If any Girl Scout attends without a caregiver, there must be at least two adults who are registered and background checked.

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Cookie Season Dates December 2025 1 - eBudde™ active 15 - Troop initial order due 15 - Troop initial rewards due 15 - Cadette and older troops select reward opt out

January 2026 2 - Registration email for Digital Cookie 6 - Cookie sale begins 9 - First round of council booth sale signups 12 - ACH authorization form due to council 26 - Cookie distribution begins Jan 31 - Feb 6 - Girl Cookie Distribution 31 - Cookie warehouse day

February 2026 6 - All troops should have cookies 13 - Booth sales begin 16 - Last day to return cookies to cupboard (if no additional cookies have been picked up) 18 - ACH #1

March 2026 22 - Cookie sale ends 23 - Final rewards due 30 - ACH #2

April 2026 15 - Unpaid funds forms due 30 - Last day to sell cookies

May 2026 1 - Cookie Program Credit email sent 1 - Cookie rewards distributed to service units

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