GSEOK Community Partners Guide 2025

Community Partners Guide Join us in creating girls of Courage, Confidence & Character!

Empower Girl Scouts as a Community Partner As the premier organization dedicated to fostering leadership in girls and youth, Girl Scouts works to inspire and empower young people to make a difference in their lives and in the world.

Together, Girl Scouts and adults design engaging and challenging activities that help girls Discover, Connect, and Take Action on issues that matter to them and their communities. Our community partners enhance the Girl Scout experience and offer opportunities for Girl Scouts to lead.

This guide includes: Overview of Girl Scout programming Community Partnership options and benefits Safety and logistics guidelines Application details

Community Partner Checklist Read this packet to explore how your organization can get involved.

Review the Safety Activity Checkpoints for your proposed program.

Use the QR code to submit an application

Submit the Community Partnership Request Form.

Meet with Girl Scouts to plan your partnership and finalize the agreement.

If required, provide a Certificate of Insurance with at least $1M in general liability coverage.

For questions or more information, please contact us at communitypartners@gseok.org

About Girl Scouts

Girl Scout Leadership Experience Serving 30 counties with 3,000+ girls and 1,000 volunteers, GSEOK offers exciting programs that are dedicated to building girls of courage, confidence, and character who make the world a better place.

As the home of the very first Girl Scout cookie, GSEOK has a rich history of inspiring entrepreneurial spirit and leadership in young girls. Our programs continue to foster personal development, resilience, and a sense of responsibility, equipping girls with the tools they need to succeed in a rapidly changing world. By partnering with us, you help us inspire and nurture the next generation of empowered young women who are ready to lead with purpose and make a lasting impact.

How We Lead: Girl-Led – Girls take an active role in deciding what, when, and how they learn.

Cooperative Learning – Working together builds teamwork, respect, and shared success.

Learning by Doing – Hands-on experiences deepen understanding and skill mastery.

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Recognizing Achievement: Badges – Official awards that build skills in STEM, Life Skills, Outdoors, & Entrepreneurship.

Patches – Fun recognitions for unique learning experiences. (Community Partners can design their own!)

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Our Structure: Headquarters: Tulsa (Hardesty Leadership Center) Service Centers: Bartlesville, Stillwater, Ada, Ponca City, McAlester Camp Properties: Camp Tallchief, Camp Swannie, Camp Wah-Shah-She, Troop House

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About Community Partners

Creating a Great Girl Scout Program Girl Scouts love to visit local community organizations and businesses, learn about what that organization or business does, experience something new, meet new people, and have fun.

Designing a fun, educational experience for Girl Scouts is easier than you think!

Use these prompts to help shape a program that connects with your mission and inspires girls: What does your organization do best?

What’s your area of expertise?

What’s fun about your work that Girl Scouts would enjoy learning or trying?

Do you already offer public programs or events that could be adapted for Girl Scouts?

How might your offering align with the Girl Scout badge or journey programs?

What age group is your program best suited for?

Would you prefer to offer scheduled sessions or flexible, on-request events?

Girl Scout staff can help you determine the best badges that fit into your programming or how you might be able to tailor your existing programs or activities for Girl Scouts.

Please note that you do not need to develop a badge workshop to host Girl Scout programming. We prefer Girl Scouts complete requirements for badges, but it is not mandatory.

Program Opportunities Program Host

A Program Host is a business or organization that plans and delivers programs as their location or a location of their choosing.

Types of programs include:

One-time program Series Multiple programs throughout the year Badge workshops Virtual programming

Community Resource Partner

Community Resource Partners are businesses or organizations that provide activities or events with a discounted fee for Girl Scouts.

Activities do not need to be tailored to the Girl Scout program but may include aspects of badges. These opportunities might also include shows, tours, and sporting events.

Many times, these discounts are also extended to family members.

Volunteer

Events and programs hosted by Girl Scouts of Eastern Oklahoma are largely dependent on volunteer support. Your organization can support our mission by choosing to volunteer at one of many annual events that require support.

Sponsorship

Love the programs Girl Scouts offer and want to support your favorite? Your organization can provide financial support for a designated program or event of your choosing. Additional options include sponsoring a Girl Scout to attend camp or a trip.

Community Programs Sponsorship or Volunteer Support At Girl Scouts, we believe that every girl deserves the opportunity to change the world and reach her full potential.

However, some girls face barriers to participating in traditional troops, such as limited transportation, financial resources, or the lack of positive role models.

That’s why we’ve created our Staff-Led Girl Scout Troops—to break down these barriers and ensure all girls have access to the empowering Girl Scout experience.

In our staff-led programs, girls engage in activities such as weekly meetings to explore their passions, develop valuable skills, and make new friends. Through these experiences, they build self-esteem, cultivate positive values, and enhance their problem-solving confidence—laying a strong foundation for success that will last a lifetime.

Community Partners can support these programs by sponsoring individual troops or by volunteering with a troop.

Program Scheduling The Girl Scout program year starts October 1 and runs through the end of September.

From January through March, our Girl Scouts are primarily involved in the Girl Scout Cookie Program. It is best if other events are not scheduled during this time. Consider that Girl Scout and troop activities generally slow down during the summer months, so if you would like to offer a summer program, offer ample time for promotion. When considering the date for your event, consult with Girl Scout staff to ensure that there is not a conflict with a previously scheduled event.

Program registrations open on specific dates for each season. Please be aware of the following deadlines when planning your program dates.

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Program Marketing

Partner programs are marketed through various channels including the event calendar, social media, member emails, and other marketing vehicles as recommended by our Communications and Marketing team.

For the best partnership marketing, a highresolution logo and artwork is needed to create materials. If you require proof before posting, please allow plenty of time.

Program Registration

Reporting and Surveys

Prior to the event date, Girl Scouts staff will provide Community Partners with event surveys, an attendance roster, signage, emergency procedure information, and patches/badges.

Council-led programs and events are promoted on our events and programming calendar, and most events use our registration system for participant sign-up.

Members are familiar with this system and utilize it to search for upcoming events.

Council will send confirmation emails with any necessary information, including direction to the facility, preparation instructions (how to dress and what to bring), cancellation policy, and day of event contact information.

Safety and Logistics

Girl Scout Safety Standards One of the responsibilities of an adult working with Girl Scouts is to safeguard the health of the youth in the group and instill in them a sense of safety.

This responsibility may take the form of:

Location Accessibility

Working to prevent injury or illness to youth and adults.

All activities should meet ADA requirements. This can be discussed and planned during your meeting with Girl Scouts.

Demonstrating a concern for the health and safety of the individuals.

Honoring pluralism and diversity so Girl Scouts feel emotionally safe.

Staying cognizant of the location, weather, and other conditions before, during, and after an activity.

Being a positive role model for Girl Scouts and always adhering to the following guidelines: Don’t use illegal drugs.

Don’t smoke cigarettes or drink alcohol in the presence of Girl Scouts.

Don’t engage in child abuse of any kind.

Abuse includes neglect, physical injury, emotional maltreatment including verbal abuse of a child, and sexual abuse. Sexual advances, improper touching, and sexual activity of any kind with youth is strictly prohibited.

Don’t carry firearms or ammunition in the presence of Girl Scouts.

Insurance An organization collaborating with Girl Scouts of Eastern Oklahoma must submit a current Certificate of Liability Insurance naming Girl Scouts as a certificate holder to verify that it has at least $1,000,000 in general liability coverage. If your organization is self-insured, please send a document to verify this. If your organization is not providing insurance, but the location of the event is providing the insurance, please send in a copy of the location’s liability insurance.

Girl Scouts can also provide, upon request, a Certificate of Liability Insurance to the organization for proof of coverage of its members.

Ready to Get Involved?

Our Community Partners are essential to the Girl Scout experience — offering girls hands-on learning, real-world connections, and opportunities they can’t find anywhere else.

Through your expertise, passion, and community spirit, you can help Girl Scouts explore new interests, build valuable skills, and imagine bigger futures for themselves.

When you partner with us, you don’t just support a program — you become part of a movement that has inspired generations of girls to lead with courage, confidence, and character.

Getting Started is Easy:

Use the QR code to submit an application

Contact our Director of Programs & Community Partnerships at communitypartners@gseok.org Or fill out the Interest Form at gseok.org We look forward to connecting and building something incredible together!

Thank You! For questions or more information, please contact us at communitypartners@gseok.org