ASEC Delegates Manual

CO-CHAIRED BY:

DELEGATE MANUAL

SEVENTH EDITION

27-28 OCTOBER 2021

VIRTUAL EVENT @GRVGLOBAL

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#ASEC2021

www.gr vglobal.com

CONTENTS GETTING STARTED / ENTERING THE EVENT

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NAVIGATING THE EVENT

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THE MAIN LOBBY

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AUDITORIUM

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MEETINGS HALL

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NETWORKING LOUNGE

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EXHIBIT HALL

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INFORMATION DESK

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Introduction Welcome to the ASEC2021 Virtual Event! This manual aims to guide you through our online event, so that you may make the most of your participation and utilize all the features of this special format.

Getting Started/ Entering the event – A personal ASEC2021 e-ticket via will be emailed to you. You can simply click on this ticket and it will direct you through to the ASEC2021 login screen; after inputting your email address you will arrive at the entrance of the event.

Otherwise, you can also access the event by clicking on the following link: http://asec21.grvglobal.com or type it into the address bar of any Internet browser.

PLEASE NOTE - We recommend that you use either Chrome or Firefox for best performance.

Navigating the ASEC2021 event – The main Lobby The Lobby is the centre point of the event and it is from here that you are able to access all of the event’s key features. You will see 4 main rooms to visit which can be accessed by simply clicking on the room name with your mouse.

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The Official Event Guide for ASEC2021 may be accessed by clicking on the download button featured in the lobby.

This is where you can view the programme, speaker bios, roundtable meeting profiles, and participant profiles for all those attending.

The 4 main Rooms – Auditorium

This can be accessed by clicking on the auditorium access door from the main lobby or you can open the agenda by using the calendar icon in the main menu bar (TOP RIGHT).

This room will play host to all of the ASEC2021 presentations, discussion panels, and live Q&A with the various high-level speakers involved in this year’s event.

The banner at the back of the room is interactive, simply click and you will be directed to the event Agenda. Here you will see the list of individual presentations, panels and keynote speeches.

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From the agenda click this icon

to play the session videos

You will notice there is a ‘submit question’ button underneath each video; Questions mustbe submitted in advance of the live Q&A, so please get them in as soon as possible.

Closing the video – You can close the video by clicking the small ‘x’ on the top right-hand side above the video pop up window.

Meetings Hall (for your schedule of 1-2-1 meetings) This can be accessed by clicking on the Meetings hall access door (in the Lobby).

You can view your meeting schedule by clicking this icon in the menu (top right).

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This room will host all of the secluded 1-2-1 matchmaking meetings. You will have already received your confirmed schedule of meetings before the event begins, which will also include the Local Time at which your meetings take place, and at which table number they will be held. Meeting table numbers will be broken down into separate zoom rooms and depending on which table number you have a meeting with, you will enter the zoom waiting room which correlates to your meeting table (below image is an example only).

PLEASE NOTE - BEFORE ENTERING THIS ROOM PLEASE CHANGE YOUR ZOOM DISPLAY NAME TO INCLUDE YOUR COMPANY NAME i.e. company name followed by your name!

Please note, as you change meetings, you may need to change meeting rooms via one of the other separate Zoom links back in the Meetings Hall.

Once you click into the specific zoom room for your scheduled meeting, a separate window will open and when prompted, you should click to ‘open in zoom’.

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Once you have entered Zoom you will automatically be placed in the waiting room ready for GRV Global to accept you and put you through to your private meeting room.

Again, BEFORE ENTERING THIS ROOM PLEASE CHANGE YOUR ZOOM DISPLAY NAME TO INCLUDE YOUR COMPANY NAME i.e. company name followed by your name!

To enter a different 1-2-1 meeting, you will need to go back to the ASEC2021 Lobby, enter the Meetings Hall again follow the Zoom link coresponding to the table number you have the meeting with.

Exiting the Meetings Hall – You can return to the lobby at any time by clicking the GRV Global logo at the top left of the screen.

Networking Lounge This can be accessed by clicking on the Networking Lounge access door in the main lobby.

This room will play host to the General networking of all ASEC2021 attendees – You can access this by clicking on the main button.

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In In doing doing this it will open a networking pop-up (bottom left) PLEASE the full full running running time time of of the the PLEASE NOTE NOTE - We Recommend that you LEAVE THIS TAB OPEN the event event in in order order to maximise interactions!

This VIP speakers speakers This room/Chat room/Chat tab will play host to chat topics started by VIP throughout chat is is also also open open throughout the day (announced in the Lobby). Additionally, chat for all attendees attendees of of for you you to start your own conversations and ask questions to all the the event. event.

You can can type news messages, respond to topics and initiate conversations You conversations by by typing into into the chat box at the bottom of the page and clicking the button typing the button to to send the message.

PLEASE NOTE this chat is public to all users. send the users.

To initiate initiate private conversations with any event To attendee click on the chat icon (top right) and click attendee the search search attendee from the drop down menu. the

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You online or offline, by name or company: You can search for any attendee Youcan cansearch searchfor forany any attendee attendee online online or or offline, offline, by by name name or or company: company: To simply click on their their name. name.

To open open aa direct direct chat, chat, simply simply click click on

their name, you have now entered entered By By clicking clicking on on their their name, name, you you have have now conversation with this person and and into into aa private private conversation conversation with with this this person of options; have have aa number number of of options; options;

• Send the chat • Send • Sendthem themaaprivate private text text message message by by using using the the chat chat box box boxfeature featureat atthe thebottom bottom of of the the screen. screen.

• Start • Start • Startaaprivate privatevideo video call call by by selecting selecting the the

icon. icon. icon.

PLEASE PLEASE audio PLEASENOTE NOTE--Should Shouldyou youwish wishto tohold holdan anaudio audioand/or and/orvideo video and/or video call, please call, your call,please pleaseensure ensureall allother otherservices serviceswhich whichuse useyour yourcamera cameraand and camera and microphone microphone etc. microphoneare areclosed closede.g. e.g.Skype Skypeor orMS MSTeams Teamsetc. etc.

By clicking Byclicking clicking on on the the Private Private Video Video call call button, button, the the software software will will automatically automatically By the software will automatically initiate initiateyour yourcall calland andwait wait for for the the recipient recipient to to answer. answer. initiate answer.

All of Allof ofyour yourprivate privatediscussions discussions can can be be seen seen on on the the right-hand right-hand side side of All can be seen on the right-hand side of the the screen screen by clicking this icon byclicking clickingthis thisicon icon by

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Exhibit Hall This can be accessed by clicking on the Exhibit Hall access door in the main lobby.

This room will host all of the interactive Exhibition booths hosted by commercial companies supporting the event.

Upon entering the Exhibit Hall, you will be presented with the ASEC2021 floorplan.

To visit a particular booth, simply click on the company’s logo that you wish to visit.

Booth View

You can view videos, documents or chat with an exhibitor by clicking one of the options bottom right next to the description.

This chat works in the same way and you can initiate a direct video call.

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The Information Desk This can be accessed by clicking on the GRV GLOBAL Exhibition stand in the middle of the main Lobby.

Here you can quickly and easily get support/information help from GRV Global Staff and/or Technical support by clicking on the help icon

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