IMTA 2026 Symposium Prospectus

REACH YOUR IDEAL AUDIENCE: THE DECISION MAKERS WHO DRIVE CHANGE

Join us at the IMTA 2026 Training & Education Symposium, February 3–5, 2026 in Tacoma, WA, and put your brand in front of the people who shape the future of incident management. This high-impact event brings together top-tier professionals and thought leaders for three days of learning, collaboration, and innovation.

As an exhibitor or sponsor, you’ll have unmatched opportunities to:

 Engage directly with key decision makers from diverse public safety and emergency response backgrounds

 Showcase your solutions to the professionals who are actively seeking tools and technology to enhance incident response and team coordination

 Strengthen existing relationships and forge new partnerships that lead to long-term growth

 Position your company as a trusted industry leader committed to supporting the nation’s most critical response teams

Don’t miss your chance to be a part of the premier annual gathering for incident management teams. Exhibiting and sponsoring at the Symposium isn’t just visibility, it’s meaningful connection with the people who matter most.

Exhibit at IMTA 2026: Prime Exposure, Maximum Impact Tacoma, Washington | February 3-5, 2026

Ready to put your brand center stage with the nation’s top incident management leaders? The IMTA 2026 Exhibit Hall is where connections spark, innovations shine, and real business gets done. With high energy, nonstop traffic, and unmatched exposure, this is the place to be. But don’t wait - booths sell out fast, and once they’re gone, they’re gone. Secure your space now and claim your spot at one of the most powerful gatherings in the industry!

IMTA EXHIBIT HALL SCHEDULE:

Monday, February 2

Set Up: 2:00 – 5:00 pm

Tuesday, February 3

Exhibit Hall Open: 7:30 AM – 6:30 PM

Welcome Reception: 5:30 PM – 6:30 PM

Wednesday, February 4

Exhibit Hall Open: 8:00 AM – 5:00 PM

Thursday, February 5

Exhibit Hall Open: 8:00 AM – 11:30 AM

Break Down: After 12:00 PM

HOW TO REGISTER:

Reserve your booth and sponsorship online at: www.ahimta.org/2026_sponsors-exhibitors

Key Dates | Early Bird Deadline: October 15, 2025 | Event Materials Due: January 6, 2026, to ensure inclusion

BOOTH PRICING

Includes one complimentary full symposium registration, additional exhibitor registrations can be purchased for $375, each.

BOOTH PRICING

October 15, 2025 Discounted booth deadline

December 2, 2025 No refunds after this date

January 6, 2026 Logos due (vector .eps/.pdf/.ai or high-res .jpg)

January 6, 2026 All booth staff contact information must be received

January 15, 2026 Inclusion in mobile app

WHAT’S INCLUDED IN YOUR EXHIBIT FEE

 Featured company listing in the Symposium mobile app (50-word description)

 Pre-Symposium attendee list (January 2026)

 Post-Symposium attendee list (by written request in March 2026)

 Booth size: 8’ x 8’ with 8’ high back drape and 3’ high side rails

 Standard booth furnishings*

Additional booth furnishings and services available for purchase through the Exposition Services Company. Electrical, and AV order forms will be included in your Exhibitor Kit, emailed in December 2025.

REFUNDS & CANCELLATIONS

We understand plans change—but don’t wait too long! All cancellations must be submitted in writing to IMTA no later than December 2, 2025. Approved refunds will be issued minus a 50% administrative fee.

No refunds will be issued after December 2, 2025.

*Details in Exhibitor Kit

Become an Exhibitor or Sponsor at the 2026 IMTA Symposium

Ready to make your mark? All exhibitor and sponsorship contracts must be completed online at: www.ahimta.org/2026_sponsors-exhibitors

• By completing the online registration, your organization agrees to the exhibitor and sponsor terms outlined in this brochure.

• Payment options: Check or credit card

• If paying by check, payment must be received by December 2, 2025. Booths not paid within that window are subject to cancellation.

• Important: Your booth is not officially confirmed until you receive a confirmation email from Morgan Burke, IMTA Administrator.

Questions? Contact Morgan at morgan@ahimta.org—she’s here to help!

The Exhibit Hall is alive with energy—buzzing with conversation, discovery, and opportunity! This is your chance to be at the heart of it all, connecting with industry leaders, showcasing your innovations, and making powerful impressions that last long after the event ends. Don’t just attend, stand out!

Reserve your spot now and join us in Tacoma!

HOTEL ACCOMMODATIONS

Marriott Tacoma Downtown 1538 Commerce St, Tacoma, WA 98402

Stay in the heart of downtown Tacoma at this stylish and modern Marriott Tacoma Downtown hotel. Enjoy comfortable accommodations, stunning art-inspired design, and easy access to everything the city has to offer.

Room Rate: $136 per night (King/ Double), plus applicable taxes and fees (current GSA rate)

Self-Parking: $19 per day (reduced rate for Symposium guests)

Rooms are limited, so book early to secure the reduced IMTA rate!

ALL SPONSORSHIPS INCLUDE:

 Onsite recognition as an event sponsor

 Prominent signage during your sponsored event

 Branding on the Symposium mobile app

 Your company logo featured on our official website: www.AHIMTA.org

DIAMOND

Choice of sponsored items or events valued up to $7500

• Double booth, 16’W x 8’D, with 8-foot-high back wall and 4-foot side(s)

Company description and logo featured in the official Symposium mobile app.

Your company logo featured on the IMTA Symposium website with a direct link to your website

• Three (3) Complimentary Symposium registrations

PLATINUM

• Choice of sponsored items or events valued up to $5,000

One booth, 8’W x 8’D, with 8-foot-high back wall and 4-foot side(s)

Company description and logo featured in the official Symposium mobile app.

• Your company logo featured on the IMTA Symposium website with a direct link to your website

Two (2) Complimentary Symposium registrations

 Sponsor ribbons recognizing you as a valued sponsor

 Social media recognition to amplify your brand before, during, and after the event

Pre and post conference attendee lists

• Recognition as a sponsor during the Keynote Session, reaching our full audience.

Opportunity to include a branded insert in the official conference tote bag.

$7,500

Your company logo prominently displayed on event signs in the conference area.

• Pre and post conference attendee lists

$5,000

Prime logo placement on the conference mobile app home page, ensuring maximum visibility to all attendees.

Specific mention of sponsorship at Keynote Session

• Your company logo prominently displayed on event signs in the conference area.

GOLD $4,000

• Choice of sponsored item or event valued at $4,000

One booth, 8’W x 8’D, with 8-foot-high back wall and 4-foot side(s)

• Two (2) Complimentary Symposium registrations

Company logo featured on the IMTA Symposium website.

SILVER

• Choice of one sponsored item or event valued at $3,000

One booth, 8’W x 8’D, with 8-foot-high back wall and 4-foot side(s)

• Company name listed on the IMTA Symposium website.

Two (2) complimentary Symposium registrations

• Company listing on the conference mobile app, ensuring visibility to all attendees.

Pre and post conference attendee lists

• Your company logo prominently displayed on event signs in the conference area.

$3,000

• Company listing on the conference mobile app, ensuring visibility to all attendees.

Pre and post conference attendee lists

• Your company logo prominently displayed on event signs in the conference area.

QUESTIONS?

For questions regarding exhibit space, available sponsorships, or the registration process, please contact Morgan Burke at morgan@ahimta.org or 562-261-0566.

$7,500 OPPORTUNITIES (SELECT ONE)

 Opening Keynote Speaker (Tuesday)

On-site signage, verbal recognition during the event, and a photo opportunity with the keynote speaker.

 Conference Tote Bags

Your company logo featured on the official tote bag distributed to all attendees.

$5,000 OPPORTUNITIES (SELECT ONE)

 Annual Business Meeting & Awards Lunch (Tuesday)

On-site signage, verbal recognition during the event, and a photo opportunity during presentation.

 Exhibitor Reception (Tuesday)

Your company logo featured on event signage, drink tickets, and beverage napkins at all food and beverage stations. Optional: Provide your own branded disposable cups for added exposure. Engage with attendees during the Exhibitor Reception by adding this exclusive opportunity to feature a specialty cocktail bar at or near your exhibitor booth.

$4,000 OPPORTUNITIES (SELECT ONE)

 New Member & First Timer Reception (Monday)

Your company logo featured on signage, drink tickets, and beverage napkins at all food and beverage stations.

Optional: Enhance your branding by providing your own disposable cups with your company logo. Engage with attendees during the New Member & First Timer Reception by adding this exclusive opportunity to feature a specialty cocktail bar at or near your exhibitor booth.

 Social Night (Wednesday) – Three Restaurant locations to facilitate networking event

One-drink ticket, one appetizer – Locations TBD

Your company logo will appear on signage, drink tickets, and beverage napkins at all food and beverage stations. You also have the option to provide your own disposable cups featuring your company logo for added brand visibility.

$3,000 OPPORTUNITIES (SELECT ONE)

 Morning and Afternoon Coffee Breaks – Three Available: Tuesday, Wednesday & Thursday

Your company logo will be prominently displayed on event signage and beverage napkins at the coffee stations during the sponsored day’s break. Additionally, you have the option to provide branded disposable coffee cups for even greater brand visibility.

 Wi-Fi

Boost brand visibility! Your company name will be used as the conference Wi-Fi password, seen by all attendees.

 Attendee Name Badges

Showcase your company logo on every badge worn by attendees at the IMTA Symposium. Your branding will be prominently displayed on each badge. The logo space measures approximately 1” x 3”.

 Lanyards

Maximize brand visibility! Your company logo featured on the official event lanyard worn by every attendee.

 Official Symposium Mobile App & Exhibitor Passport

Your company logo featured on the official Symposium mobile app, plus on-site recognition as the sponsor of the Exhibit Passport Game. One of your team members will be introduced by the emcee and invited to draw the winning name during the prize announcement. The emcee will also deliver a special thank you to your company in the exhibit hall. (Prize value not to exceed $500.)

 Lunch – Two Available: Wednesday or Thursday

Your company logo displayed on signage and beverage napkins at the food stations. Optional: Provide branded disposable cups to further showcase your company.

Lunch 1: Regional Breakout (Wednesday)

Lunch 2: Closing Ceremonies (Thursday)

 Breakfast Buffet – Three Available: Tuesday, Wednesday & Thursday

Event signage and beverage napkins featuring your company logo at the food stations. Optional opportunity to provide branded disposable coffee cups for added visibility.

 General Session – Three Available: Tuesday, Wednesday & Thursday

Prominent event signage, a personal introduction, and an exclusive photo opportunity with the speaker(s).

 Field Trip (date/location to be determined)

Your company logo featured on water bottles provided to each attendee during the Field Trip, with the option to supply your own branded bottles.

À LA CARTE SPONSORSHIP

SYMPOSIUM TRAINING ACADEMY SPONSORSHIP (JANUARY 30- FEBRUARY 2, 2026)

 Training Academy Breakfast

$2,500 (four available) or $8,000 (exclusive)

Friday, Saturday, Sunday, Monday – Your company logo displayed on signage and beverage napkins at the food stations. Optional: Provide branded disposable cups to further showcase your company.

ATTENDEE HANDOUTS

 Symposium Registration Bag Insert (Leaflet) –Investment $500

Include a company brochure, flyer, or other marketing materials featuring your branding and highlighting your products and services in the conference registration bags, distributed to all attendees! (Quantity: 400 pieces, produced and provided by the sponsor.)

 Training Academy Lunch

$2,500 (four available) or $8,000 (exclusive)

Friday, Saturday, Sunday, Monday – Your company logo displayed on signage and beverage napkins at the food stations. Optional: Provide branded disposable cups to further showcase your company.bar at or near your exhibitor booth.

 Symposium Registration Bag Insert (Large Item) –Investment $750

Include a company giveawaysuch as a notebook, cable charger, power bank, or another highimpact item with your branding in the conference registration bags, distributed to all attendees! (Quantity: 400 pieces, produced and provided by the sponsor.)

 Training Academy Coffee Breaks

$1,000 (three available) or $2,700 (exclusive)

Saturday, Sunday, Monday – Your company logo will be prominently displayed on event signage and beverage napkins at the coffee stations during the sponsored day’s break. Additionally, you have the option to provide branded disposable coffee cups for even greater brand visibility.

 General Session, Distribution of Company Material –Investment $750

As a valued sponsor, you’ll have the opportunity to distribute one (1) item to attendees during the afternoon sessions. (Quantity: 400 pieces, produced and provided by the sponsor.)

CANCELLATION:

If an exhibitor cancels their booth space contract on or before December 2, 2025, all fees paid will be refunded minus a 50% cancellation fee. Exhibitors who pay in full but do not attend the Symposium will forfeit the entire booth rental fee. Cancellations made after December 2, 2025, will result in full forfeiture of all fees.

Customized sponsorships tailored to fit your needs are also available! Contact Morgan Burke, IMTA Administrator at morgan@ahimta.org.

APPLICATION RULES AND REGULATIONS

Multiple booths:

Exhibitors may purchase multiple booths, however; booths may not be shared with another company.

Shipping and handling:

Shipping of materials and installation fees are not included in the exhibit booth fee. Arrangements for shipping and storage of displays and materials as well as additional items such as electrical needs must be made through the Exposition Services company. The necessary forms will be sent to you in the exhibitor kit.

Contract for space:

The exhibit contract and booth space application, the formal notice of space assignment and the full payment of exhibit booth fees together constitute a contract between IMTA and the exhibitor for the right to use the assigned booth space and to comply with these rules and regulations. Exhibitors shall be bound by the rules and regulations set forth herein and by such amendments or additional rules and regulations which may be established by IMTA.

Space assignment:

Space assignment priority is given according to sponsorship level and is then made available on a first-come, first-served basis. IMTA will make every effort to place exhibitors in the areas of their choice, and once a space is paid for, confirm that space to the exhibitor. However, IMTA does reserve the right to place, move or relocate any exhibitor in case of necessity for the total benefit and operation of the show.

Exhibit booth set up:

Exhibitors shall arrange their exhibits so that they do not obstruct other exhibits. Aisles must be kept clear. Exhibits should be arranged so that company representatives will be inside of the space assigned. Display materials or equipment at the sides of the booth shall not exceed the height of the side walls. Materials used to decorate shall be of flame-retardant material. Safety exits and equipment must be left accessible and in full view at all times.

Booth payment:

Each exhibitor must submit a signed application with full payment to reserve a booth. Payment must be received within 14 days of reservation or the booth may be forfeited.

Cancellation:

If an exhibitor cancels a booth space contract prior to December 2, 2025 all fees paid (less 50% cancellation fee) will be returned. If an exhibitor rents a booth, pays in full, but does not attend the Symposium, there will be no refund of the booth rental fee. In addition, cancellation of a booth after December 2, 2025, will result in a full forfeiture of fees.

Representative fees:

The exhibit fee for each booth includes two Symposium registrations for the designated company representatives. You must register your complimentary registrants online, a discount code will be provided upon receiving full exhibit payment. All company representatives working in the exhibit hall must be registered for the Symposium. All exhibitors must check in at the registration area upon arrival at the Symposium for a badge and Symposium information. Please register all persons in your booth so that a badge can be made in advance. Admission shall be by badge and badges are not transferable. Rights of an exhibitor shall not be assignable to any other firm or person.

Exhibitor responsibilities:

IMTA will not be responsible for damage to uncrated materials, materials improperly packed, glass breakage or concealed damage. IMTA will not be responsible for loss or disappearance of the exhibitor’s materials after some have been delivered to the exhibitor’s booth. Similarly, IMTA cannot be responsible for disappearance of the exhibitor’s materials before the materials are picked up from the exhibitor’s booth for loading after the Symposium.

Prizes:

Representatives from the companies exhibiting at the Symposium are not eligible to win prizes. Only one prize may be given away by each exhibitor. Prize winners will be eligible to win more than one prize. Individual exhibitors may determine if the prize winner needs to be in attendance at the time of the drawing. Exhibitors accept responsibility of delivery of their prizes to the winner.

Insurance and liability:

Exhibitor agrees to protect, save and keep IMTA and Marriott Tacoma Downtown forever harmless from any damages or charges imposed for violation of any law or ordinance occasioned by negligence of the exhibitor, as well as to comply strictly with the applicable terms and conditions contained in the agreement between Marriott Tacoma Downtown and IMTA regarding exhibition premises. Further, exhibitor shall at all times protect, indemnify, save, defend and hold harmless IMTA and Marriott Tacoma Downtown against and from any and all loss, costs (including attorney fees), damages, liability, or expense arising from or out of or by reason of any accident or bodily injury or any other occurrence to anyone, including the exhibitor, its agents, employees and business invitees, which arises from or out of or by reason of said exhibitor’s occupancy and use of the exhibition premises or part thereof. Additionally, IMTA shall not be held responsible for any loss, damage, or delay due to strikes, lockouts, Acts of God, governmental restrictions, enemy action, civil commotion, unavoidable casualty, pandemic or other causes similar or dissimilar, beyond the control of IMTA.

Exhibitor’s property:

IMTA (and its Symposium host facilities) cannot assume responsibility for the safety of the property of the Exhibitor, its officers, agents or employees from theft, damage by fire, accident or other causes, but will use all reasonable care to protect them against such loss. In all case, occupants wishing to insure their property must do so at their own expense. It is especially recommended that all occupants have representatives in attendance at all times when the exhibits are open and when exhibits are being set up or dismantled, to protect against loss. IMTA (and its host Symposium facilities) cannot be responsible for any item left unattended or left in the Exhibit Hall during the times the exhibits are closed.

Rules and compliance:

Exhibitors agree to comply with rules and regulations as specified in the exhibitor package and the Exposition company’s exhibitor kit.

Noncompliance with exhibitor rules and regulations:

Each exhibitor and all its employees agree to abide by the rules and regulations given herein and by subsequent amendments and additions considered by IMTA management to be in the best interest of all exhibitors. Upon noncompliance with the rules formulated, IMTA management reserves the right to prohibit, reject, or eject any exhibitor, exhibitor’s representatives, or exhibit in whole or part, with or without giving cause. If cause is not given, IMTA’s liability shall not exceed the return to the exhibiting company of the rental unearned at the time of ejection. If an exhibitor is ejected for violation of these rules, or for any other reason, no return of monies received shall be made.

Amendment to rules:

These rules, regulations and conditions have been drawn for the purpose and intention of providing a well-balanced, well-regulated, attractive, and successful exposition. Any and all matters or questions, not specifically covered by the preceding rules and regulations shall be subject solely to the decision of IMTA management. In an effort to provide the greatest good to the greatest number, IMTA management shall have full power to so interpret the rules and regulations or make such rulings as may appear to be for the best interest of the entire exposition and all amendments of the foregoing rules shall bind the exhibitors.