Griffith City Council Annual Report 2017/18
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Table of Contents SECTION 1
Message from the Mayor and the General Manager ...................................................5
SECTION 2
About the Annual Report ............................................................................................9
SECTION 3
What Makes Griffith Unique ......................................................................................12
SECTION 4
Our Organisation ......................................................................................................15
SECTION 5
Our Community’s Vision for the Future .....................................................................20
SECTION 6
Our Services for the Community ...............................................................................22
SECTION 7
Statutory Reporting Requirements ............................................................................25 Rates & Charges ......................................................................................................26 Overseas Visits.........................................................................................................26 Payment of Expenses & Provision of Facilities to Councillors ................................... 27 Contracts for Goods & Services ................................................................................28 Legal Proceedings ....................................................................................................29 Private Works ...........................................................................................................30 Donations Under Section 356 ...................................................................................30 External Bodies Exercising Functions Delegated by Council .................................... 30 Controlling Interests in Companies ...........................................................................30 Corporate, Partnerships & Joint Ventures .................................................................31 Statement of Activities to Implement EEO Management Plan ................................... 34 Statement of Number of Senior Staff ........................................................................34 Stormwater & Floodplain Risk Management .............................................................35 Statement of Environment Report .............................................................................37 Environmental Upgrade Agreements ........................................................................37 Special Variation Expenditure ...................................................................................37 Capital Works Projects .............................................................................................38 Other Major Achievements .......................................................................................40 Roads ................................................................................................................40 Urban Water Supply ..........................................................................................42 Sewerage ..........................................................................................................43 Economic Development ....................................................................................44 Griffith Visitor Information Centre ......................................................................49 Environment, Health & Sustainability ................................................................51 Swimming Pool Inspections ..............................................................................53 Griffith Regional Aquatic Leisure Centre ...........................................................53 Waste Management ..........................................................................................55 Griffith Regional Art Gallery ...............................................................................56
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Community Development ..................................................................................56 Griffith City Library ............................................................................................58 Griffith Regional Theatre ...................................................................................63 Sustainable Development .................................................................................66 Griffith Pioneer Park Museum ...........................................................................67 Griffith Livestock Marketing Centre ...................................................................70 Fleet Management ............................................................................................71 Parks, Reserves & Sportsgrounds ....................................................................72 Cemeteries .......................................................................................................72 Westend Sports Stadium ..................................................................................72 Asset Management & Geographical Information Systems ................................. 73 Information Technology .....................................................................................75 Corporate Information .......................................................................................76 Bushfire Hazard Reduction Programs ...............................................................77 Statement of Activities – Companion Animals ...........................................................80 Government Information (Public Access) Act – Access to Information ...................... 81 Planning Agreements in Force..................................................................................83 Public Interest Disclosure Annual Report ..................................................................83 Statement of Human Resource Activities ..................................................................83
SECTION 8
Councillors Payment of Expenses & Provision of Facilities Policy............................. 87
SECTION 9
Integrated Planning & Reporting Framework .......................................................... 118 Delivery Program & Operational Plan - Annual Report 2017/18 .............................. 123
SECTION 10
Financial Summary .................................................................................................235
SECTION 11
Financial Statements ..............................................................................................238
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of the upward economic trend within the region. With these changes Council now has the ability to place greater emphasis on Economic Development and Tourism. I am also pleased to report that housing development has commenced in Collina and work to upgrade East Mirrool Regulator (EMR) flood gates at Yenda is underway.
John Dal Broi Emeritus Mayor It is with pleasure that Griffith City Council presents the Annual Report which provides an insight in to what Council has achieved throughout the 2017/18 financial year. Half way through the term of this Council and our City is in an increasingly strong economic position benefiting from solid growth and expansion of key industries including manufacturing, poultry, wine, almonds, prunes and citrus. Unfortunately the drought and low general security water allocations will inevitably dull the growth of cotton, but there is little we can do about the weather. We’ve seen some exciting openings, expansions and upgrades take place in Griffith throughout 2017/18.
Our community can be confident Council is in a sound financial position to be able to deliver the services they need now and into the future. I would like to acknowledge the work of Council staff and my fellow Councillors. Council staff continue to demonstrate their commitment and dedication to the City providing a broad range of services and assistance to our residents and ratepayers.
John Dal Broi Emeritus Mayor
The Bagtown Roundabout, the northern link bypass and our new skate park just to name a few. Our City continues to prosper with a host of big projects in the pipeline. The Deputy Premier has committed $250M to a new Base Hospital and we are excited about the recent announcement of the successful $10M application for the Sports Precinct and 50m outdoor pool. Council is mindful of the need to ease the burden for residents and continues to support rate pegging. In February, Council adopted a new Organisation Structure, securing two additional positions and adding a new Directorate. The review of the Organisation Structure and subsequent changes came as a result Griffith City Council Annual Report 2017/18
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Brett Stonestreet General Manager The word is certainly out there. Griffith is the most liveable community in NSW according to an article published in the Weekend Australian Magazine during March 2018 by respected Australian Demographer, Bernard Salt. Mr Salt's assessment looked at a range of factors including population growth, unemployment rate, jobs growth, housing construction projected growth, connectivity to a major metropolitan City, participation by the community in volunteering, health and education services etc. Griffith is now recognised as a Regional Centre for the Western Riverina and is experiencing significant private sector investment. The NSW Government is also showing confidence in the future of Griffith and the region with projects in progress or in planning phase. Griffith's new Base Hospital has commenced with the first instalment of funding announced in the June 2018 budget. The Deputy Premier Hon. John Barilaro MP has committed to announcing the total project capital spend for the new hospital in a mid year budget review statement which will be tabled in Parliament during November this year. A new era in public secondary education for Griffith has been launched with Griffith and Wade High Schools to forge a new and exciting future as from 2019 under the new single school name of Murrumbidgee Regional High School. The growth of the City does come with some challenges and certainly the provision of appropriate "fit for purpose" housing is one of these. Council has sufficient land zoned for housing and developers are working hard to meet the existing and expected future demand. During 2017/18 Council has been busy with several projects such as the construction of a new skate park in Olympic Street, and Stage 2 of the Southern Industrial Link Road (Thorne Road East). Stage 3 of this project being the Kidman Way/Thorne Road Roundabout is well underway. The Village Sewer Reticulation Project which connects properties in Tharbogang, Nericon and Lake Wyangan is due for completion in September 2018. A
culvert on Halse Road has been replaced with a structure of much greater capacity. Cooper Road at Bilbul was constructed and sealed. Numerous grant applications have been prepared and submitted to State Government agencies with good news received on several fronts. The Griffith Regional Theatre will receive a $1.1M upgrade with additional toilet facilities, refurbished change rooms, eastern side patio, new sound and lighting desk and acoustic panelling in the auditorium. Funding has been committed from the State Government for the construction of several shared pathways and footpaths in Yenda, Yoogali, Hanwood and Griffith. Memorial Park in Banna Avenue will receive a face lift with the amenities block to be renovated, a small community stage constructed together with refresh of landscaping. The contract for Stage 1 of the Central Business District Upgrade (Yambil Street. from Jondaryan Avenue to Kooyoo Street) has been let and works will commence during September/October this year. Council has submitted a business case to the State Government under the Regional Sports Infrastructure Program for a $24.8M Sporting Precinct Project. This is an exciting opportunity to put Griffith on the map in terms of regional sporting facilities. The project involves the construction of a 50m pool at the existing Griffith Regional Aquatic Centre and significant expansion of facilities at West End Oval including seven
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basketball courts, seven netball courts, synthetic hockey surface and synthetic athletics track. Successful projects under this Program will be advised by December 2018. Council is expecting another sound financial result in 2017/18 with a surplus anticipated. Council's strong financial position is enabling it to explore projects partly funded by the State Government but often require a co-contribution from Council. Thank you sincerely to Councillors and staff for your commitment through a busy 2017/18. 2018/19 is going to be just as busy with many projects about to commence.
Brett Stonestreet General Manager
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This Annual Report provides an overview of Griffith City Council’s performance during 2017/18 against Council’s Community Strategic Plan – ‘guiding griffith 2040’ and the annual Operational Plan. The Annual Report is Griffith City Council’s key accountability document. It represents Council’s commitment to open and honest disclosure to the local community, and other key stakeholders. These stakeholders include residents and ratepayers, local businesses, customers, resident and ratepayer groups, community groups, visitors, non-government organisations, contractors/suppliers, investors, Councillors, our employees, government agencies, State and Federal government, the education section, other councils, the media and other interested parties. The Annual Report has been prepared in accordance with Section 428 of the Local Government Act 1993. The Annual Report is forwarded to the Minister for Local Government and the State Library of NSW and is available for inspection at Council’s Customer Service counter and the Griffith City Library and is also available on Council’s website at www.griffith.nsw.gov.au. Council actively encourages open government and welcomes constructive contributions in the running of Council. Input can be made through a range of opportunities including planning processes, Council meetings and topical community forums.
Council’s corporate website www.griffith.nsw.gov.au provides detailed information on the operations of Council, meeting agendas and minutes and a range of strategic plans, documents and guidelines. Council meetings are held in the Council Chambers on the 2nd and 4th Tuesday of each month. Meetings commence at 7.00 pm, with all members of the public invited to attend these meetings (other than confidential sessions). Members of the public can address the Council on business paper matters. This can be done by contacting Council prior to the Ordinary Meeting of Council and requesting permission to address Council in relation to the matter. Notice of this must be given by 12 noon on the day of the meeting.
Measuring Performance Our success is measured by our performance against the goals of Council’s Community Strategic Plan – ‘guiding griffith 2040’. The Operational Plan 2017/18 sets the actions and targets for the financial year. Key performance indicators have been set to monitor progress against the Operational Plan 2017/18 which aligns directly with the goals of the Strategic Plan and performance against these indicators is outlined in Section 8 under each of the Core Themes, being:
Leadership Love the Lifestyle Growing our City Valuing our Environment
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Council’s Mission Statement 1. To respond to the needs of the community and deliver in an economical manner those services which are the responsibility of Local Government. 2. To provide Local Government administration that is dedicated, accountable and committed to the improvement of the quality of life and the economic well-being of the citizens of the City of Griffith.
Council’s Vision for Griffith Council’s adopted vision for Griffith is: To be an acknowledged major regional centre with an emphasis on best agricultural practices, providing:
a viable local economy with sustainable development and growth; a clean and ecologically sustainable built environment and natural environment; a quality lifestyle for residents, and pride in our cultural diversity.
Council’s Corporate Motto "Love the Lifestyle" Griffith City Council’s vision for its community is to be thriving, engaged, safe, happy, prosperous and connected. As a community, Griffith is proud of its history and inspired by its potential and the opportunities that are available to existing and future residents. The motto “Love the Lifestyle” is a reflection of this vision as it embodies all that defines Griffith. This City and its community provides an abundance of opportunities for work, leisure, retail, education, business and investment and is the major regional centre for the Western Riverina.
Council’s Corporate Logo Griffith’s logo complements the corporate slogan and establishes recognition of the Griffith area, the fundamentals that have helped to create a strong community and the design principles of Griffith’s Architect, Walter Burley Griffin. The logo includes abstract representations of a waterwheel, the town plan, the sun, irrigation channels and the fruit produced by these elements.
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Griffith was proclaimed in 1916 and is located within the Murrumbidgee Irrigation Area (MIA). It was named after Arthur Griffith, the New South Wales Minister for Public Works during the period of 1910 – 1915 and was designed by Walter Burley Griffin and Marion Mahoney Griffin, who received worldwide acclaim for their design of Canberra. Griffith is situated in the Riverina Region of south-western New South Wales, about 450 kilometres north of Melbourne, and 570 kilometres west of Sydney. Griffith City is bounded by Carrathool Shire in the north, west and south-west, Narrandera Shire and Leeton Shire in the east, and Murrumbidgee Shire in the south. Griffith is located in the heart of the Wiradjuri Nation – the largest nation of Aboriginal and Torres Strait Islander people in Australia. Griffith City Council recognises the position of Aboriginal people in the history and growth of Griffith
and its surrounding villages. As such, Council acknowledges the Wiradjuri people as the traditional owners of the land and pays respect to Wiradjuri Elders past, present and future. Griffith City Council also acknowledges the contribution made to this community by the many and diverse cultural groups that have greatly contributed to the social and economic wealth of this region. Griffith is noted for its cultural diversity, with a higher than average number of residents of European descent, primarily Italian. Griffith is seen as a key service centre for surrounding Shires providing a range of commercial, retail, recreational, educational and health facilities. Griffith City Council is governed by an elected body of twelve Councillors and has an operating budget in the vicinity of $53 million.
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Some key statistics about our community (2016 Census Figures)
• • • • • • • • •
Griffith City Council covers an area of 1,640 square kilometres. In the 2016 Census, there were 18,196 people in Griffith (NSW) (State Suburbs). Of these 49.9% were male and 50.1% were female. Aboriginal and/or Torres Strait Islander people made up 4.8% of the population. The communities of Griffith live in the centres of Beelbangera, Bilbul, Hanwood, Lake Wyangan, Nericon, Tharbogang, Warburn, Widgelli, Yoogali and Yenda as well as Griffith. The most common ancestries in Griffith were Australian 30.2%, English 27.4%, Italian 25%, Irish 8.3% and Scottish 6.8%. In Griffith 70.7% of people were born in Australia. The most common countries of birth were Italy 4.1%,, India 3.8%, New Zealand 1.7%, United Kingdom 1.1%, and Philippines 0.9% English is the most commonly spoken language at home in Griffith. Other languages spoken at home include Italian, Punjabi, Gujarati, Samoan and Mandarin. Employment figures indicate that 61.6% of people residing in Griffith are employed fulltime, 31.6% are employed part-time and 4.8% are unemployed. Children aged 0-17 years make up 24.9% of the population and people aged 60 years and over make up 21.7% of the population. Of occupied private dwellings in Griffith 31.4% were owned outright, 26.2% were owned with a mortgage and 30% were rented.
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Your Councillors *As at 30 June 2018
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Council’s Senior Management Team Council's Senior Management Team consist of the General Manager - Mr Brett Stonestreet; Director Economic and Organisational Development - Mrs Shireen Donaldson; Director Business, Cultural and Financial Services - Mr Max Turner; Director Infrastructure and Operations - Mr Phil King; Director Sustainable Development - Mr Neil Southorn and Mr Phil Harding (following the resignation of Mr Neil Southorn) and Director Utilities - Mr Graham Gordon.
General Manager - Brett Stonestreet Brett Stonestreet was appointed as Griffith City Council's General Manager in August 2011. Brett has 34 years of experience in Local Government and has spent a significant period of that time as a CEO, Group Manager and General Manager in Moyne Shire (Victoria), Gunnedah Shire, Cobar Shire and Barraba Shire Councils.
Director Economic & Organisational Development - Shireen Donaldson Shireen Donaldson is the Director of Economic and Organisational Development and is Council's Public Officer and Right to Information Officer. Shireen previously held a number of positions within Council including Manager Executive Services, Information Services Manager and Information Technology Manager. She also worked as the Systems Librarian at Griffith City Library. Shireen holds a Bachelor of Arts Degree in Information Science and has additional qualifications in Management, Finance, Information Technology and Project Management. As Director Economic and Organisational Development, Shireen is responsible for Human Resources, Work Health and Safety, Payroll, Governance and Administration, Economic Development, Tourism, Corporate Information, Information Technology, Media and Communications, Youth and Community Development, Statutory Reporting and Integrated Planning and Reporting.
Director Business, Cultural & Financial Services - Max Turner Max Turner is the Director of Business, Cultural and Financial Services. Max returned to Griffith City Council in May 2012 after previously serving the Council from 2005 to 2011. Prior to working at Council, Max worked in the wine industry, most notably with Cranswick Premium Wines Ltd and Warburn Estate for 10 years in various senior financial roles. As Director of Business, Cultural and Financial Services, Max is responsible for Business Services including Griffith Community Private Hospital, Assets Management and Geographical Information Systems, Cultural Facilities including Griffith Regional Theatre and Art Gallery, Griffith Regional Aquatic Leisure Centre, West End Stadium, Library and Financial Services including Rates and Water Billing, Grants, Procurement and Investments.
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Director Infrastructure & Operations – Phil King Phil King is the Director of Infrastructure and Operations and commenced with Griffith City Council in June 2016. Phil has previously worked as Director of Infrastructure Services at Lachlan Shire Council and Manager of Design and Traffic at Parkes Shire Council, providing him with more than 12 years’ experience in Local Government. Phil has also had stints in the private sector working for engineering and surveying consulting firms in Port Stephens and Orange. Phil graduated from the University of Newcastle with a Bachelor of Engineering (Civil) and Bachelor of Surveying, both with honours. As Director of Infrastructure and Operations, Phil is responsible for Emergency Management, Airport, Sports Grounds, Parks and Landscapes, Noxious Weeds, Cemetery, Fleet, Depot Operations, Workshop, Store, Roads Construction and Maintenance, Roads and Maritime Services (RMS) Works, Drainage Maintenance and Construction.
Director Sustainable Development - Neil Southorn & Phil Harding Neil Southorn joined Griffith City Council as Director of Sustainable Development in 2012 after 8 years at Shoalhaven City Council as Senior Strategic Planner and Policy Planning Manager. Neil previously worked in higher education and as a consultant at Hawkesbury Agricultural College and Orange Agricultural College, now part of Charles Sturt University. Neil left Council’s employment on 17 November 2017. Following Neil’s resignation from Council Phil Harding was engaged as a consultant to head the Sustainable Development Directorate as the Acting Director. On 1 June 2018 Phil was permanently appointed to the role of Director of Sustainable Development. Phil has extensive experience in Local Government, primarily in Queensland as well as in the private sector. Phil is responsible for Planning and Environment (Land Use Planning, Development Assessment, Building Certification, Property, Urban Design, Strategic Planning, Environment and Health), and Customer Service.
Director Utilities – Graham Gordon Graham Gordon began his career at Griffith City Council as an Engineering Assistant/Design Draftsman in June 1995. Since then he has taken on the roles of Development Engineer, Development Services Coordinator, and Engineering Design and Approvals Manager. Graham graduated from Deakin University with a Bachelor of Technology Degree, majoring in Civil Engineering and Management. Graham worked with private engineering consultants PPK and Calare Civil in Bathurst before joining Griffith City Council in 1995. As Director of Utilities, Graham is responsible for Survey, Design and Drafting Services, Solid Waste Management, Recycling Collection, Trade Waste, Landfill Operations, Weighbridge and Quarry, Water and Wastewater, Saleyards, Flood Mitigation and Road Safety.
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Organisational Chart
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What type of community do we want for the future? The vision we have for the future of Griffith is to live in a community that recognises and celebrates the myriad of cultures that enrich the fabric of our society. This community will be one that nurtures itself and its future generations by building on existing employment opportunities as well as expanding local education and health facilities. The overarching aim is to have a happy, healthy and resilient community.
How is this going to be achieved? This vision will be achieved through the implementation of the strategies based on the four core themes of ‘guiding griffith 2040”. Those themes are:
Leadership Love the Lifestyle Growing our City Valuing our Environment
Availability of water. Economic activities (value adding activities). Cultural diversity and social justice issues. Infrastructure delivery and maintenance. State and Federal government policies. Overall, it is the people of our community, the cohesion and the big family atmosphere that makes us unique from the rest. It is important our vision contains quality of life, prosperity and connectivity. The community’s vision for Griffith is captured in this simple statement:
“Griffith is a thriving and innovative regional capital with a vibrant lifestyle and diverse economy; embracing community, heritage, culture and the environment.” 2040
These themes are clearly interwoven and impact upon each other. They are the cornerstone for our community’s progress and success. Civic leadership is a key pillar to establishing an ecologically sustainable future embracing the principles of social justice. As such, it is integral to the ongoing prosperity of our community today and in the years’ ahead. In order to develop our vision it is critical we understand the core systems and processes shaping and impacting Griffith. The core systems are: The local, regional and international trade and industries. Our community and lifestyle. Our environment, best defined by our catchment ecosystem. The current (and future) assortment of infrastructure and services.
The core processes impacting Griffith are:
shaping
and
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Rates & Charges cl 132 In accordance with Clause 132 of the Local Government (General) Regulation 2005, set out below are details of rates and charges written off during the 2017/18 rating year. Rates & Charges Written Off
2015/16
2016/17
2017/18
Pensioner abandonments Rates
$288,550
$279,352
$261,121
Charges
$306,285
$295,076
$284,595
TOTAL
$594,835
$574,428
$545,716
$728
$473
$1,654
$51,775
$47,830
$57,416
Other abandonments Rates Rates Subsidy
(Refer to Council’s policy Rates – Payment by Community Organisations FS-CP-202)
Water Undetected Leak Undetected Leak - Policy WS-CP-209
$20,767
Nature Strips Allowance
$3,024
Charges
$13,535
$28,120
$542
TOTAL
$66,038
$76,423
$83,403
$660,873
$650,851
$629,119
GRAND TOTAL
Overseas Visits s428(4)(b) cl 217(1)(a) There were no overseas visits undertaken in 2017/18 by Councillors, Council staff or other persons representing Griffith City Council.
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Payment of Expenses & Provision of Facilities to Councillors s428 cl 217(1)(a1) - cl 217(1)(a1)(viii) Money expended during the 2017/18 financial year on: Mayoral fees
$42,120
Councillor fees
$228,502
Councillors’ expenses
$93,060 TOTAL
$363,682
Councillors’ expenses listed above include the following items which must be separately reported: Provision of dedicated office equipment allocated to Councillors (IPads)
$55
Telephone & Data (1 iPhone & 12 iPads) usage by Councillors
$9,573
Attendance of Councillors at conferences and seminars
$5,908 Nil
Training of Councillors and provision of skill development Interstate visits by Councillors, including transport, accommodation and other out of pocket travelling expenses
$5,565
Overseas visits by Councillors, including transport, accommodation and other out of pocket travelling expenses
Nil $406
Expenses of any spouse, partner or other person who accompanied a Councillor
Nil
Expenses involved in the provision of care for a child or an immediate family member of a Councillor Mayoral car running expenses
$23,016
Printing & stationery
$828
Membership / subscriptions / licence fees
$10,185
Council functions / Council meetings & workshops catering expenses
$21,821
Travel expenses to & from Council meetings / workshops / other meetings within NSW
$15,703
TOTAL
Griffith City Council Annual Report 2017/18
$93,060
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Council has in place a Councillor Payment of Expenses and Provision of Facilities Policy GCCP-407 to provide guidelines for the payment of expenses and provision of facilities for Councillors. Councillor Payment of Expenses and Provision of Facilities Policy as at 30 June 2018 is attached to this report – refer to Section 8.
Contracts for Goods & Services s428 cl 217(1)((a2) Detailed below are contracts awarded by Council during 2017/18 other than employment contracts and contracts for less than $150,000. Included in the table is the name of the contractor, the nature of the goods and services supplied by the contractor and the total amount payable to the contractor under the contract. Name of Contractor
Nature of Goods or Services
Contract Amount (Inc. GST)
1. 2. 3. 4.
AEC Group Pty Ltd C2 Hills Consultancy Centium Group Pty Ltd Inspiring Health Solutions 5. Locale Consulting Pty Ltd 6. Menin Media & Communications Pty Ltd
Provision of Consultancy, Lobbying & Grant Application Services to Griffith City Council
Unit Rate
Fulton Hogan Industries
Supply & delivery of bitumen emulsion
Estimate based on quantity $242,000 (estimate)
Hills to Harbor Plumbing
Lake Wyangan, Nericon and Tharbogang Sewerage Scheme Package 2 - Installation of Reticulation and On Property Works
$3,230,183
Twenty-nine (29) submissions accepted
Provision of annual plant, equipment and truck hire rates for 2018
Unit Rate
Building & Environmental Services Today Pty Ltd
Provision of Building Certification Services (5 year Contract)
Unit Rate
Murrumbidgee Irrigation Ltd
Reinstatement of decommissioned flood gates at East Mirrool Regulator
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$1,332,936
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Name of Contractor
Nature of Goods or Services
Contract Amount (Inc. GST)
Precision Skate Parks Pty Ltd
Construction of Griffith Skate Park
$514,934.20
MIA Commercial Refrigeration
Servicing and Maintenance of Reverse Cycle and Evaporative Air Conditioning Units to Council Properties and Amenities (5 year Contract)
$187,533.50 (annual estimate)
Legal Proceedings s428(2)(e) cl 217(1)(a3) Council’s total expenditure on legal expenses during 2017/18 was $332,442 ($28,616 on development matters and $303,826 on other matters) which was expended on items such as legal advice, legal opinions, lease, licence and agreement preparation. Legal proceedings undertaken during 2017/18 comprised: Item Debt Recovery - Rates
Status Complete/Ongoing Ongoing
Amount $97,919
Debt Recovery – Accounts Receivable
Ongoing
$2,701
Industrial Relations – Sundry (HR)
Ongoing
$117,727
Dog Control & Impounding
Ongoing
$11,418
Aerodrome - Legal Fees
Complete
$13
Compliance
Complete
$77
Litter Fines Legal Expenses
Ongoing
$670
Parking Fines
Ongoing
$28,348
Development Control – Appeals & Other
Ongoing
$28,616
Property Co-ordination (leases, licences, agreement preparation, legal advice)
Numerous items some ongoing
$600
Governance – Legal Fees
Ongoing
$4,644
Legal Expenses – Miscellaneous (Water Fund) Legal Fees
Ongoing
$39,709
TOTAL
$332,442
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Private Works s67(3) cl 217(1)(a4) At the Ordinary Meeting of Council held on 12 June 2018 (Minute No. 18/165), Council determined specific Fees and Charges for private works to be undertaken in 2017/18. Works were then undertaken on behalf of private individuals in accordance with Council’s policy and there were no specific resolutions relating to any of the work performed. The works which all, in real terms, are of a minor or ordinary nature falls within the usual activities Council permits to be carried out under delegation to senior staff with the charges to be applied in accordance with the principles adopted by Council (i.e. full cost recovery and profit). Council’s Private Works Policy (WO-CP-101) in respect to works undertaken for and on behalf of Council staff was first adopted at the Ordinary Meeting of Council of 14 January 2003 (Minute No. 30). This policy has been reviewed on a number of occasions; the most recent review was conducted in June 2018. Following public exhibition the reviewed policy was adopted by Council on 13 July 2018 (Minute No. 18/174).
Donations Under Section 356 cl 217(1)(a5) During 2017/18 the total amount contributed by Council for contributions or grants under Section 356 of the Local Government Act 1993 was $116,905. This included a community grants program of $45,526 which assisted a range of community groups.
External Bodies Exercising Functions Delegated by Council cl 217(1)(a6) There were no external bodies that exercised delegated function on behalf of Council during the 2017/18 financial year.
Controlling Interest in Companies cl 217(1)(a7) Griffith City Council has a 100% controlling interest in Griffith Health Facilities Limited.
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Corporations, Partnerships & Joint Ventures cl 217(1)(a8) Council has once again been a member or a party to a number of co-operatives and partnerships for the benefit of the community. (i)
Griffith City Library
During 2017/18, Griffith City Library continued to forge new partnerships as well as cultivate existing relationships. 1.
Western Riverina Libraries (WRL) WRL is a co-operative Library agreement between five member councils - Griffith City Council, Carrathool Shire Council, Hay Shire Council, Murrumbidgee Council, and Narrandera Shire Council – operating since 1971. WRL comprises five branch libraries and two mobile libraries across the five Local Government Areas.
2.
South West Zone Digital Library A consortium of public libraries in South West NSW, including Western Riverina Libraries, are to provide a digital library collection of eBooks, eAudiobooks and eMagazines.
3.
Tech Savvy Seniors Griffith City Library, in partnership with the State Library of NSW and Telstra, delivered 14 Tech Savvy Seniors programs to Griffith residents.
4.
Community Info Helpdesk Griffith City Library partnered with 15 local not-for-profit community service providers to launch the Community Info Helpdesk. Commencing weekly and then adjusted to monthly, the Community Info Helpdesk is designed to be a one-stop access point for information on local support services, covering mental health, migration, housing, finance, drug and alcohol issues, employment, and more.
(ii)
Western Riverina Weeds Advisory Committee
2017/18 has been a busy year for the Weeds Department with the introduction of the NSW Biosecurity Act 2015, which came into effect on 1 July 2017. Prickly Pear (opuntina stricta) The removal and treatment of Prickly Pear and Boxthorn has taken place at the Tharbogang landfill site and adjoining lands. Further plans are in place to undertake follow up treatments and removal of any new incursions.
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Landholders have been active in assisting to remove infestations on their properties and on Crown land bordering their land. A number of land-holders have voluntarily removed infestations from their properties. Bush-walkers continue to remove seedlings on their walks around the Fire Trails. Infestations on private properties remain the biggest concern and will remain so until compliance is achieved.
Prickly Pear infestation
Spiny Burr Grass (Cenchrus incerus, C. longispinus) Small infestations of scattered plants were identified during the summer months on the Kidman Way and on River Road. These were treated or bagged for disposal before seed-drop. A new infestation was found and removed manually from Noorebar Avenue, the ground has been treated and the site is being monitored.
Small Infestation of Spiny Burr Grass
St John’s Wort (Hypericum perforatum) Infestations sites include both sides of Rifle Range Road and along Kidman Way, two kilometres south of Willbriggie grain storage sheds. Other scattered infestations were found at the Hillston Road rest stop and along the Whitton Stock Route Road (five kilometres along the Rankin Springs Road). These sites have been treated and are being monitored for regrowth.
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Alligator Weed (Alternanthera philoxeroides) Barren Box Swamp yielded three infestations in the main inlet channel, two of which had lodged in the concrete supports for the pipeline, the other was found in the middle of the channel. As a result of these infestations and their locations, barriers have been placed across all inlets and outlets to minimise the possibility of spreading infestations downstream. Silver Leaf Nightshade (Solanum elaeagnifolium) Silver Leaf Nightshade infestations have always been extensive in the Griffith Local Government Area. Infestations dominate supply and drainage channel reserves across the region. Efforts to control this weed are problematic. Herbicide control has been ineffective due to the plant being a hardy weed and its ability to spread by seed and plant segment. Mimosa (mimosa pigra) While Darlington Point infestations are small in comparison with infestations in other parts of Australia, they still constitute a real threat to cattle and sheep producers along River Road and properties adjacent to the Murrumbidgee River. Recent inspections found several young seedlings which were eradicted on the spot and the site burnt. The area is being constantly monitored by both Murrumbigee Shire and Griffith City Council.
Mimosa Infestation
African Boxthorn Gum Creek Road infestations of African Boxthorn have been greatly reduced over the past twelve months. Nine kilometres of road reserve have been excavated and African Boxthorn burnt. The eradication program will continue next year with Murrumbidgee Irrigation playing a part in treating African Boxthorn on drainage channels. The Whitton Stock Route Road infestation has been recently treated with the mechanical removal of the Boxthorn which has been stacked up ready for burning next winter. Further work will be carried out by Griffith City Council and Murrumbidgee Irrigation over the next few years. African Boxthor Infestation
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Statement of Activities to Implement EEO Management Plan cl 217(1)(a9) Griffith City Council remained committed to the principles of Equal Employment Opportunity during 2017/18. The Human Resources section continues to provide information to new staff on Council’s associated policies and practices during Induction Programs. Council monitors the progress towards planned objectives on a regular basis to achieve: • • •
A diverse and skilled workforce; Improved employment access and participate by EEO groups, and A workplace culture displaying fair workplace practices and behaviours.
Statement of Number of Senior Staff cl 217(1)(b) - cl 217(1)(b)(v), cl 217(1)(c) - cl 217(1)(c)(v) Up until 1 June 2018 Council employed five senior staff members, the General Manager, Director Utilities, Director Infrastructure and Operations, Director Sustainable Development, Director Business, Cultural and Financial Services. On 1 June 2018 Council appointed an additional senior staff member, Director Economic & Organisational Development. All senior staff members are on performance based contracts (in accordance with the Local Government Act, 1993). The total remuneration cost of senior staff members for the period 1 July 2017 to 30 June 2018 was $1,020,259. The total remuneration package for the General Manager for the 2017/18 period in respect of his employment was $284,710 which includes: Salary component Superannuation
$264,640 $20,070
Total
$284,710
The annual remuneration paid to Directors for year ended 30 June 2018 was as follows: Salary component Superannuation
$671,205 $64,344
Non-cash benefits (i.e. professional development etc.)
Nil
Total amount payable by way of fringe benefits tax for any such non-cash benefits
Nil
Total
$735,549
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Stormwater & Floodplain Risk Management cl 217(1)(e) Griffith City Council introduced a stormwater management charge at the commencement of the 2007/08 financial year at a rate of $25 per assessment (both residential and business; $12.50 for Strata) in the identified urban areas of the Local Government Area. The levy collected is used not to replace existing stormwater management services but to provide new or additional services or infrastructure. •
The stormwater management charge assists with Council’s commitment to continual improvements of local urban stormwater drainage issues. It is utilised for larger projects that have been identified as a priority and that can provide an improvement for a high percentage of rate payers.
•
Upgrade of Sidlow Road Culvert and improvement of the drainage channel between Merrigal Street and Sidlow Road - completed. Upgrade of Wilga Street, Hanwood drainage system between Club Street and Ash Street - completed. Construction of Stage 2 Citrus Road drainage channel. This work is scheduled to be completed by December 2019.
Griffith City Council now has a number of completed Flood Studies and Floodplain Risk Management Study and Plans which assist in the strategic planning of Griffith and surrounding areas. The most current studies and plans are available on Council’s web page and are listed below. You can access these documents by clicking here. Aerodrome Overland Flow Flood Study Aerodrome Overland Flow Floodplain Risk Management Study (2011) CBD Overland Flow Flood Study (2012) CDB Overland Flow Floodplain Risk Management Study (2013) Lake Wyangan Flood Study (2012) Lake Wyangan Floodplain Risk Management Study (2013) Griffith Main Drain J and Mirrool Creek Flood Study 2015 Vol 1 Griffith Main Drain J and Mirrool Creek Flood Study 2015 Vol 2 - Part 1 Griffith Main Drain J and Mirrool Creek Flood Study 2015 Vol 2 - Part 2 Griffith Main Drain J and Mirrool Creek Flood Study 2015 Vol 2 - Part 3 Griffith Main Drain J and Mirrool Creek Flood Study 2015 Vol 2 - Part 4 Griffith Main Drain J and Mirrool Creek Floodplain Risk Management Study and Plan (2015)
•
Through the Floodplain Risk Management process, Council has prioritised the mitigation measures adopted in the Griffith Main Drain J and Mirrool Creek Floodplain Risk Management Study and Plan.
Installation of ‘Mirrool Creek Flood Warning System’ (a flood gauge and a rain gauge at Barellan Bridge site, and a flood gauge at the East Mirrool Regulator, EMR site) - completed.
Establishment of a ‘Mirrool Creek Flood Forecasting System’ linked to the Bureau of Meteorology (BOM) site - completed.
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Currently Council is in the process of finalising a protocol with Murrumbidgee Irrigation (MI) for an emergency breaching of the Main Canal during major Mirrool Creek flood events. This is scheduled to be completed by September 2018.
Council is currently finalising detailed design and tender documentation for the McCormack Road Yoogali Levee and Upgrade of DC605J Culverts. This is scheduled to be completed by September 2018.
Council is working on the detailed design of Hanwood Stormwater Pump and Levee. The project is scheduled to be completed by May 2019.
The installation of flood gates at East Mirrool Regulator (EMR) site in currently taking place. The project is scheduled to be completed by December 2018.
Wilga Street Drainage System Upgrade Work
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Upgrade of Merrigal Street Drainage Channel and Sidlow Road Culvert
State of the Environment Report In accordance with the Integrated Planning and Reporting framework, the State of the Environment Report is due the year of the ordinary Council election (every four years). The next ordinary Council election will be held in September 2020. The State of Environment Report is available on Council’s website, www.griffith.nsw.gov.au. Council’s End of Term Report is appended for information relating to the objectives for the environment as established by the Community Strategic Plan. This can be viewed via the following link: End of Term Report 2012-2016
Environmental Upgrade Agreements s54P Griffith City Council has not entered into any Environmental Upgrade Agreements during the 2017/18 financial period.
Special Variation Expenditure s508(2) s508A Griffith City Council did not apply for any special variation of expenditure during the 2017/18 financial period.
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Capital Works Projects
Halse Road Culvert Upgrade, September 2017
At the completion of the 2017/18 financial year, a number of capital projects have been completed or commenced within the Griffith Local Government Area. Among the most significant works were: •
• • • • • • •
Griffith Southern Industrial Link Road Strategy o Thorne Road (East) construction - completed o Roundabout (Kidman Way/Thorne Road intersection) – under construction o Thorne Road /Bromley/Kidman Way - funding secured Griffith CBD Upgrade Program o Yambil Street Stakeholder consultation – under tender Relocate and redevelop Griffith Skate Park – due for completion July 2018 Annual Road Reseals and Maintenance Program progressing Road Rehabilitation (flood affected roads) o Halse Road culvert replacement - completed Upgrade Livestock Saleyards (Truck Wash) – funding secured New shared pathway to Murphy Road, Hanwood Cooper Road, Bilbul – completed
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•
•
• • • • • • • • • • • •
Stronger Country Communities Program Round 1 o Funding received: Shared Pathways program – Griffith and villages Memorial Gardens Upgrade Stronger Country Communities Program Round 2 o Applications submitted: Community Gardens - Stage and Amenities Block at City Park Jubilee Oval – Amenities Block East Mirrool Regulator automation design plus breaching protocols – under construction Village sewerage reticulation - Lake Wyangan, Tharbogang and Nericon – under construction Griffith Regional Sports Precinct o EOI successful, Business Case to be submitted by 31 August 2018 Preparation of new Tharbogang landfill cell – planning underway Upgrade sand filters – Griffith Water Treatment Plant – planning underway o EOI submitted under Safe and Secure Water Program Lake Wyangan and Catchment Rehabilitation Strategy – EOI to implement the Strategy advertised and Project Officer being recruited Lake Wyangan Grant Application Safe and Secure Water Supply Program Griffith Regional Theatre upgrade – successful application under Regional Cultural Fund Griffith City Library Theatrette – funding secured, tender under development Griffith Regional Aquatic Centre – foyer refurbishment underway Sealing of Boorga Road – funding EOI submitted Country Universities Centre – Western Riverina Country Universities Centre application for funding in preparation
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Other Major Achievements Roads Griffith City Council is committed to provide, maintain and develop a physical infrastructure that can effectively and safely move people, goods and resources responding to the demands of changing urban and rural development. Major achievements during the past financial year include:
Sealing of Thorne Road - Completion in 2018
Construction of Noorebar Avenue Footpath
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Construction
Status
2017/2018
Griffith Southern Industrial Link – Stage 1 Bagtown Roundabout Griffith Southern Industrial Link – Stage 2a Thorne Road Griffith Southern Industrial Link – Stage 2b Kidman Way/Thorne Road Cooper Road – construct & seal Upgrade CBD drainage, kerb & gutter Crossing Street rail crossing - roads component funded by John Holland RMS Main Roads - Ordered Works Kerb & Guttering construction Design phase of: Griffith Southern Industrial Link – Stage 5b,6a & 6b
Completed Ongoing Ongoing
$32,782 $1,138,388 $1,221,490
Completed Ongoing Completed
$316,435 $13,212 $71,556
Ongoing Ongoing
$411,900 $108,855
Ongoing TOTAL
$39,263 $3,353,881
Maintenance
Status
2017/2018
Sealed Roads - Local, Regional & Main Roads (including ancillary works – kerb & guttering and linemarking)
Ongoing
$1,775,092
Unsealed Roads - Urban & Rural Natural Disaster – flooding on Local & Regional Roads Reseals - Local & Regional Roads Additional Resealing Program Rural Roads funded by R2R Gravel Resheeting RMS Main Roads – maintenance
Ongoing Ongoing Ongoing Ongoing Ongoing Ongoing TOTAL
$1,948,393 $781,113 $661,423 $391,822 $671,977 $403,689 $6,633,509
Traffic & Safety (including traffic facilities, emergency callouts, bus bays, parking areas)
2017/2018
Road Callouts – including accidents/incidents & grape spills
Ongoing
$38,029
Carparks maintenance Bus Shelter – new & maintenance Traffic facilities (signage & linemarking), & miscellaneous works Street lighting - new & maintenance
Ongoing Ongoing Ongoing Ongoing TOTAL
$22,177 $23,129 $241,125 $362,564 $687,024
Footpath & Other Works
Status
2017/2018
Construction and maintenance of shared paths & footpaths: Noorebah Avenue, Hebden and Edon Streets Yoogali &Yarran St Hanwood Footpath & CBD path construction Footpath replacement , reconstruction and Pedestrian ramps in CBD Footpath & CBD path maintenance
Completed
$123,073
Ongoing Ongoing
$32,709 $8,169
Ongoing TOTAL
$84,111 $248,062
Griffith City Council Annual Report 2017/18
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Drainage Drainage maintenance & weed control
Status Ongoing
2018/2019 $49,306
Drainage improvements / replacements
Ongoing
$105,402
TOTAL
$154,708
GRAND TOTAL Construction Griffith Southern Industrial Link – Stage 1 Bagtown Roundabout Griffith Southern Industrial Link – Stage 2a Thorne Road Griffith Southern Industrial Link – Stage 2b Kidman Way/Thorne Road
$11,077,184
Status Completed Ongoing Ongoing
2017/2018 $32,782 $1,138,388 $1,221,490
TOTAL
$2,392,660
Urban Water Supply Griffith City Council continues to supply high quality potable water in compliance with the Australian Drinking Water Guidelines. A number of water reticulation projects were completed in 2017/18, including the following: • • • • •
New 250mm diameter trunk water main on Willandra Avenue. Renewal of 150mm diameter water main around Benerembah Lane. Renewal of 100mm water main, Ballingal Road through to Slopes Road Renewal of 100mm raw water main in South Avenue, Yenda Renewal of 250mm and 150mm water mains around the Kidman Way and Thorne Road roundabout.
Council completed its strategic Business Plan for Water Supply and Sewerage Services which was adopted in June 2018. This provides important information enabling Council to plan capital works and project budget requirements for the short and long term future. Council replaced 1,051 water meters and installed 79 new water services during the 2017/18 financial year. As well as water installations, Council has commenced installing Backflow Prevention Devices on all medium to high hazard connections to Council’s water main to ensure the protection of the potable water supply.
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Sewerage Council was successful in obtaining funding from Infrastructure NSW totalling 42% of the $5M for the sewer backlog project that enabled the villages of Lake Wyangan, Nericon and Tharbogang to be provided with a reticulated sewerage system. Construction works on site commenced in February 2018 with the project expected to be completed by December 2018. A variety of maintenance and upgrade works were performed on the sewerage Rising Main Network and Sewage Pumping Stations to ensure reliability in the critical components of the sewerage system. Council completed its strategic Business Plan for Water Supply and Sewerage Services which was adopted in June 2018. This provides important information enabling Council to plan capital works and project budget requirements for the short and long term future.
Canal Street Sewer Rising Main Valve Cut In
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Economic Development During 2017/18 Griffith City Council’s Tourism and Economic Development Unit has undertaken the following tasks to boost economic growth for Griffith:
Economic Snapshot
Griffith City Council Annual Report 2017/18
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Economic Drivers • • • • • • • • • • • • • • • • • • • • • • • •
Griffith Southern Industrial Link for improved transport corridors Western Riverina Intermodal Freight Terminal (WRIFT) Baiada/Steggles expansion, doubling production to 3 million birds per week Planning commenced for new Griffith Base Hospital development CBD Strategy implementation commencing with Yambil Street upgrade Construction of new Ambulance Station Murrumbidgee Regional High School redevelopment Housing development - over 400 blocks Funding application for construction of regional Sporting Precinct proposed for Westend Oval and 50m pool at Griffith Regional Aquatic Leisure Centre Establishment of Country Universities Centre Walnuts Australia head office development in the CBD New Skate Park constructed Almondco processing facility Upgrade Livestock Saleyards (Truck Wash) – funding secured Shared Pathways program – Griffith and villages Memorial Gardens Upgrade – stage and amenities Community Gardens - stage and amenities Jubilee Oval – amenities block East Mirrool Regulator automation Village sewerage reticulation - Lake Wyangan, Tharbogang and Nericon Lake Wyangan and Catchment Rehabilitation Griffith Regional Theatre upgrade Griffith City Library Theatrette Sealing of Boorga Road – Funding Expression of Interest submitted
Update on Economic Activities Business & Industry Support • • • • • •
Easy to do Business initiative was launched on 30 May in conjunction with Service NSW to assist cafes, restaurants and small bar owners through the application process. Council submitted a proposal for the establishment of a Qantas Pilot Academy at Griffith Airport. Compilation of a comprehensive database of businesses through the Australian Business Register (ABR) and local research. Collaborated with Council’s GIS department to create a mapping layer which specifies the type of agricultural land use on each land parcel in the Local Government Area. This will allow for any gaps in the market to be identified. 2018 Business Audit completed in January and February 2018. Meetings and forums were attended to keep informed of current issues, including: Skills Issues in the Horticulture Industry Renewable Energy Finance Toolkit Workshop LGNSW Regional Planning Forum HR Networking for Knowledge Forums Small Business Friendly Councils Workshop Digital Bootcamp Riverina Murray Digital Marketing Workshop The Next Crop Forum Large Scale Solar Farm Forum Business Technology Forum Irrigating into the Future
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•
• •
Meetings were held with State and Federal Government and other agencies, including: Office Regional Development Ausindustry NSW Business Chamber Business Enterprise Centre Austrade Regional Development Australia (RDA) – Riverina Deakin University Property NSW Office Small Business Compact Inc, Services NSW local businesses Griffith Business Chamber Griffith Coordinated Employment Initiative NSW Farmers Association Port of Melbourne Australian Rail Track Corporation Solar companies, Transport NSW Council was the official sponsor of the 2018 Griffith Business Chamber Awards and sponsor of the 2018 Business Person of the Year. Murrumbidgee Irrigation hosted a field trip to discuss growth areas, economic development, opportunities for joint planning and introduction of cropping in the region.
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•
• • • •
Griffith Women in Business was formed and launched in December 2017. Events held included keynote speakers such as Australian personal trainer, author and TV personality, Michelle Bridges and founder and creative Director of the interior design studio, The Interior Space, Ros Hemley Hosted Governor of Jiwaka (PNG) the Hon. Willilam Tongamp and John Cullen PNG Policy Officer (DFAT). Discussed employment and sponsorship opportunities with Timor Leste Ambassador. Business Bus arrangements were put in place for July 2017 and April 2018 visits, providing face-to-face business advice to regional areas across NSW. Training provided to Council staff regarding .id software products which was then promoted to community members as a free tool to assist businesses.
Health Services The Health and Social Services sector provides over 1,480 jobs in the Griffith Local Government Area. Council is seeking a commitment from the State Government to address health services and fund the construction of a new public hospital. The NSW Government has committed $35M to the Griffith Base Hospital Redevelopment – Stage 1. The Griffith Base Hospital Redevelopment includes hospital upgrades and master planning to enable and prepare the site for future works. Main works construction is expected to commence in 2019. Land Availability & Housing A review of Council’s development application process has been undertaken. Meetings have been held with local developers and real estate agents to discuss housing issues and development opportunities. Council has investigated potential land development sites and compiled a detailed listing of available land. Investigations are continuing in relation to the development of Council owned land at Lake Wyangan. Council applied for a grant for an Affordable Housing Strategy through the Building Better Regions Fund. This was recently announced as being successful. Renewable Energy Two large scale solar projects located 9 kms from the City centre have been completed - a 60 megawatt farm consisting of approximately 185,000 solar panels installed on 120 hectares and a 30 megawatt farm with the ability to generate electricity equivalent to powering approximately 12,000 homes. Transport Links Council is continuing work on building efficient transport corridors with initiatives such as the Griffith Southern Industrial Link which will remove constraints on the local road network, improving access to markets for regional producers. When fully constructed the Griffith Southern Industrial Link will take all heavy traffic from the northwest of the Local Government Area to the south, allowing ease of access for industries to move freight around the outskirts of the City and connect with major transport routes. Council approved a proposal from East West Airlines in relation to the reduction of fees for the introduction of a Griffith to Melbourne service. Discussions have been held with Regional Express (REX) regarding additional services to Sydney and the introduction of a Community Fare program.
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Council staff toured the Western Riverina Intermodal Freight Terminal (WRIFT) site and held discussions with Leeton Shire Council and representatives from NSW Planning regarding the Masterplan for this facility. WRIFT will not only have a major impact on accessibility to domestic markets, but will greatly benefit export and import businesses by increasing the freight options available. The NSW Government recently announced funding of $60 million for an upgrade to the Griffith to Junee rail line. The upgrade to 174 kms of track will allow for 25 tonne axle trains to travel between Griffith and Junee and would also join with the proposed Melbourne to Brisbane inland rail line, which will go through Wagga and Junee. Producers and businesses in the region will benefit from a more efficient and lower cost logistics chain, improving their domestic and international competitiveness. Workforce Development The Griffith Now Hiring campaign was launched on 27 September 2017. This project was driven and supported by Griffith City Council together with 15 partnering businesses. The campaign set out to attract people and their families to live and work in Griffith. Council is now project managing this initiative continuing with Stage 2. Five new business partners have come on board with Council staff providing regular e-newsletters and website updates, Facebook posts, mailing information packs to interested parties as well as implementing a targeted social media marketing campaign. Council is also a partner of the Country Change initiative which was initiated by RDA Riverina to provide a promotional platform and lead management mechanism for those considering a move out of metropolitan areas. The Riverina Country Change Campaign is designed to increase investment in the Riverina by attracting new residents and businesses. Through grant funding and support of local councils, Country Change recently updated the Country Change website, hosted a Country Change Expo in Temora, implemented a promotional campaign targeted at metropolitan areas and produced the Riverina Investment Prospectus designed to showcase the diversity of the region to industry. TAFE NSW recently established the Agribusiness Skillspoint Headquarters in Griffith. This provides an excellent opportunity to respond to the needs of emerging and high-growth industry sectors, and upskill the workforce. A Country Universities Centre is being established in Griffith with the aim of making tertiary education more accessible for our community. A funding application has been prepared. Grow our Own Western Riverina is an exciting regional movement, developed to provide information to students, trainees and business people in this region and to encourage people to build a career while living locally. Council is a member of the Grow Our Own stakeholder group. Compact Inc conducted industry tours for high school students. Council sponsored Compact’s Career Exchange Forum and provided workplace training placements as required. From 2019 Murrumbidgee Regional High School in Griffith will provide a unique school model of secondary education, which incorporates the two existing high schools. The facilities will support the school's curriculum, innovative teaching practice and provide access to improved and articulated pathways to further education and employment.
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Grants Griffith Now Hiring •
Council was awarded a Regional Growth Marketing and Promotion Fund grant for $50K for the Griffith Now Hiring initiative. This grant, plus contributions from Griffith City Council and several local businesses, enabled Council to set up a website and Facebook page and undertake a promotional campaign aimed at attracting skilled workers from metropolitan and other regional areas to our City. The Griffith Now Hiring campaign was launched on 27 September through to mid December 2017. Phase 2 of the project is now continuing supported by participating businesses and Council.
Festival of Lights • Building Better Regions Fund Community Investments grant provided funds of $18.5K as well as Council’s co-contribution to hold events over December including the Rotary Hams Carnival, Griffith Carols, Toy Run, Santa in the CBD, Business house competition, free outdoor movie and markets at Pioneer Park, free bus tours, Christmas competitions and kids activities. Griffith Affordable Housing Strategy •
Grant application for an Affordable Housing Strategy was submitted 19 December 2017 through Building Better Regions Fund. Total cost of project is $35K with 50:50 funding required. Council has been advised this application was successful.
Small Business Month Grant • Council received funding to host workshop(s) during small business month in October 2018.
Griffith Visitor Information Centre The Griffith Visitor Information Centre continues to be a Level One Accredited Visitor Information Centre. The following is a summary of achievements for the 2017/18 period: • • • • • • • • •
During 2017/18 32,802 visitors visited the Griffith Visitor Information Centre. Based on the economic benefit to Griffith, the economic impact of a visitor is equal to $127 per day and $166 per night. Visitors to the Centre averaged a 3 night stay which equates to $16,335,396 for the 12 months to June. Web Hits to visitgriffith.com.au - 81,821. Staff at the Visitor Information Centre created 71 coach group itineraries, amounting to an average of 2,165 visitors to Griffith. Centre sales (including souvenirs, local products and event tickets) - $120,217. 23,165 Griffith Region Visitors Guide were distributed locally, throughout Australia and overseas. 287 New Resident Kits were provided. The Griffith Visitor Information Centre received Certificates of Excellence on Trip Advisor for 2 consecutive years, 2017 and 2018.
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Griffith Spring Fest – Garden Festival and Citrus Sculptures October 8 – 21, 2017 • • •
• •
Approximately 11,500 people attended the Real Juice Company Citrus Sculptures based on data collected from the Visitor Information Centre pop-up trailer. Four new garden owners opened their beautiful gardens this year and garden entries increased by 28% from 2016. Visitor Information Centre staff organised coach and bus itineraries for over 660 out of town visitors to attend a variety of open gardens, citrus sculptures and other tourist activities. 550 bowls of Paella were sold at the Spring Fest Launch Party held on Friday, 13 October 2017 at the Visitor Information Centre Carpark this year adding an eight piece party band, local food trucks and local wine bar.
Community members enjoying food provided by stallholders at the Spring Fest Launch Party
• • • •
758 volunteers, Councillors and Council staff assisted with the construction on 68 Real Juice Company Citrus Sculptures. 70% of visitors surveyed were from outside of Griffith and Yenda postcodes, with 22% of those staying for three of more nights. This year’s economic impact to Griffith injected over $2.5M based on Destination NSW statistical overnight stay estimates. Hosted 27 stallholders at our new Spring Fest Market and 800 people attended.
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The Real Juice Company Citrus Sculptures – Construction Day 2017
Environment, Health & Sustainability Major achievements during 2017/18 period: Public Health •
205 food premises comprising: 120 High Risk Premises; 30 Medium Risk Premises; 26 Temporary Premises; and 29 Mobile Premises were monitored with a total of 325 food business inspections completed for the 2017/18 period.
•
Griffith City Council participated in the NSW Food Authority ‘Scores on Doors’ program, which displays the results of inspections on restaurant doors – 47 businesses currently participate in the program.
•
‘Food Safety 2018 Retail Food Business Sector’ Calendar distributed to all food businesses within the Griffith Local Government Area (LGA).
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•
54 public health inspections were undertaken within the Griffith Local Government Area on Beauticians, Hairdressers, Tattooists and Funeral Director businesses.
•
72 cooling tower systems at 20 sites were inspected for condition and operation for the prevention of Legionnaires disease. 29 reinspections were undertaken.
•
73 chemical and microbiological water quality samples were taken and analysed from local Griffith Public Pools, City Park Splash Pad and Motel pools operated for public use.
•
Delivered 2017/18 ‘NSW Arbovirus and Mosquito Monitoring Program’ within the Griffith Local Government Area. Undertook 54 separate mosquito trappings and extracted 405 Arbovirus detection samples from a flock of 15 Sentinel Chickens (November – April) for Arbovirus detection.
•
Undertook regular water quality sampling and analysis of Lake Wyangan North waters including: 95 E. coli and nutrients samples, 18 Biovolume samples, and 13 qPCR samples. No ‘Red Alert’ notification or public access restriction occurred during the 2017/18 period.
•
Griffith City Council continued to run their monthly Childhood Immunisation Clinics program, immunising children under the age of 5 for vaccine preventable diseases.
•
2 Annual Flu Vaccination clinics were delivered for Griffith City Council staff during 2017/18. A total of 144 individual immunisation vaccines were administered to Griffith City Council staff during the two clinics.
•
As part of regional Resource Sharing Alliance Agreements with Murrumbidgee Council, Narrandera Shire Council and Hay Shire Council, Griffith City Council delivered 205 High and Medium Risk food business premise inspections throughout the Hay and Narrandera Shire Council Area and Murrumbidgee Council Area.
•
22 On-site Sewage Management (OSSM) inspections on both existing Septic and Aerated Water Treatment Systems were undertaken including OSSM ‘Approvals to Operate’ issued and complaints.
Environment •
Griffith City Council was successful in receiving LGNSW Council Roadside Reserves (CRR’s) external funding of $46,500 for the project titled ‘An Innovative Solution to Measuring and Revaluing Griffith’s Roadside Reserves’. During 2017/18 this project undertook 1,398 Km’s of roadside reserve surveys and substantially completed all GIS layers delineating all High, Medium and Low Value, EEC Canopy Species and Threatened species. A Draft Field Guide including Map Sets has been produced.
•
Recruitment took place for a new position of Lake Wyangan and Catchment Management – Project Officer (LW&CM – PO) to deliver on the strategic recommendations contained with the two recently completed core project documents titled;
• •
Lake Wyanagn and Catchment Management Strategy – Technical Report; and Lake Wyangan and Catchment Management Strategy – Strategy Report.
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•
This LW&CM – PO position will work towards delivery of strategic recommendations contained within the Strategy Report, in particular delivery on Sediment and Nutrient Reduction, Hydraulic Manipulation and Flow and Water Quality Monitoring for Lake Wyangan and its surrounding catchment.
•
Funding application titled ‘Install a Water Quality Monitoring Program to Inform BlueGreen Algae Reduction and Increased Recreational Water Use on Lake Wyangan’ was submitted into the 2018/19 Public Reserves Management Fund Program requesting funding for water quality monitoring equipment on Lake Wyangan.
Sustainability •
A Level 2 Energy Audit Proposal was facilitated and received to undertake an energy audit on Griffith City Council’s main Administration Building. This Level 2 Energy Audit is the fourth energy audit to be undertaken in a suite of Level 2 Energy audits previously completed on Griffith City Council Water Treatment Plant, Water Reclamation Plant and Aquatic Centre sites.
Swimming Pools Inspections Swimming Pool Regulation 18BC & s22F(2) of the Swimming Pools Act 1992 Swimming Pools Inspections 2017/18 Inspection
Number of Inspections
Inspection of tourist & visitor accommodation pools
2
Inspection of premises on which there are more than 2 dwellings
0
Inspection resulting in Council issuing a certificate of compliance under section 22D of the Swimming Pools Act 1992
208
Inspection resulting in Council issuing a certificate of noncompliance under section 18BA of the Swimming Pool Regulation
3
Griffith Regional Aquatic Leisure Centre (GRALC) Major achievements during 2017/18: •
2017/18 has been another bumper year at GRALC with 187,834 people visiting the facility.
•
Splash Swim School continued to grow, providing in excess of 50,000 swimming lessons for over 5,500 enrolments throughout the year. This includes school swimming lessons conducted on behalf of every primary school in Griffith and surrounds as well as Splash Swim School lessons for children aged 6 months to16 years and squad training for competitive swimmers competing at regional and state level. Griffith City Council Annual Report 2017/18
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•
Splash Swim School has again provided over 1,000 free and subsidised lessons for those with special needs or children who would otherwise not have access to learning this vital skill.
•
There have been 98,031 entries into GRALC by people looking to spend their leisure time using the fitness club or the pool, an increase of 13.7% on the previous 12 month period.
•
GRALC facilities are used by various professionals and community groups to better serve the community including: o o o o
Two medical professionals offering Hydrotherapy and Exercise Physiology. Sporting groups including Griffith Swimming Club, Karate and local clubs from every football code. All local schools for school sport, swimming lessons and swimming carnivals. Multiple Sclerosis Support Group for physical therapy.
•
GRALC has continued to focus on energy use reductions and reducing its carbon footprint, as a result electricity use in July 2018 was 33% less than in July 2016.
•
Major purchases in 2017/18 included; o o o
New pool covers for the program pool. New spa pool installed and commissioned. 20 new spin bikes.
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Waste Management •
Council provides the community with a kerbside collection service for both domestic waste and dry recyclables. For those residents in the community who do not have access to the kerbside collection of dry recyclables, Council has an ongoing commitment to providing residents with the opportunity to recycle by subsidising drop-off bins at Griffith Recycling located in Hams Street, Griffith.
•
The ‘Tip for Free Day’ (TFF) weekends held during 2017/18 were still as popular as ever with the community with a cumulative total of 2,468 residents making use of the free entry into Tharbogang and Yenda Waste Management Centres. Approximately 696 tonnes of waste was disposed of during that period. This initiative allows residents to dispose of a maximum of two loads (per weekend) free of charge.
•
Tharbogang Waste Transfer Station has seen an increase in material recycling over the past 12 months. There has been an increase of 23% of materials recycled, this figure doesn’t include the amount of waste collected at the Community Recycling Centre. The Waste Transfer Station facility still provides the community with a safe all-weather disposal option, where waste items can be separated into the appropriate skip bins. The facility also has integrated into it a Community Recycling Centre, which is a fully EPA funded facility where household hazardous waste items can be disposed of free of charge and then recycled in the appropriate way.
•
The Yenda Transfer Station construction project has been completed and has been operational since April 2018. Instead of waste being landfilled, waste is separated at point of disposal and then transported back to Tharbogang Waste Management Centre.
Yenda Transfer Station
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Griffith Regional Art Gallery
•
To coincide with “Warangesda: Deep Waters” an exhibition commemorating the significance of the local Warangesda mission to Aboriginal people, The Primate of the Anglican Church Australia, Archbishop Philip Freier hosted a morning tea at the Art Gallery honouring the site with the local community.
•
Established aerosol artist “Resmo” and “Tues” from the Iron Lak Crew held a number of aerosol art workshops with students from the local Clontaf Academy, Tirkandi Inaburra and greater community. During MY FEST “Resmo’ and “Tues” also painted large scale murals in the Art Gallery for the exhibition “Walls Can Talk.”
•
In November 2017 the Art Gallery hosted “Out Late and Local” and evening pop-up market of locally made arts, crafts and up-cycled wares. The market also had local musicians, food vendors and wine and cheese tastings with the Gallery’s sponsor McWilliam’s Family Wines.
•
The Art Gallery launched its 2018 program with a “Free Family Fun Day” in late February 2018. The Family Fun Day included art activities for all ages in the Gallery’s garden and adjoining Memorial Park along with a sausage sizzle, games and competitions, face painting, water fun and live music. Visitors were invited to view the amazing artworks on display in the 2017 Art Express.
Community Development
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Community Development team is progressing strategies and projects which address ‘growing griffith 2040’ priorities. Highlights of a busy year included: •
In partnership with the Griffith Regional Theatre the Community Development Team delivered the successful MyFEST Youth Festival which engaged young people in a range of arts based activities and an outdoor music festival.
•
Australian Alcohol and Drug Foundation rewarded Griffith Community Drug Action Team (CDAT) with the NSW CDAT Partnership Project Award for the MyFEST Youth Festival. CDAT held an alcohol and other drug forum with neighbouring councils and local service providers to identify emerging trends across the region whilst endorsing ‘Good Sports’ strategies aimed at improving family friendly sporting environments.
•
Two rounds of the Community Grants Program allocated $45,000 to 22 organisations to assist community groups deliver a variety of projects and purchase needed resources. Three individuals were supported who were selected to represent NSW at sporting competitions.
•
Four grant writing information sessions were delivered to assist people when applying for Council funds.
•
71 adults and children from 16 countries became Australian Citizens during the 2017/18 period adding to Griffith’s vibrant multicultural community.
•
Cultural celebrations in partnership with local services were held throughout the year starting with Australia Day Awards, Harmony Day, NAIDOC Week and Refugee Day Celebrations endorsing our City as inclusive and welcoming.
•
Griffith Youth Committee organised a Youth Week Activity, Strong Girls Program, one Midnight Basketball tournament, NRL Cultural Fun Day and Compact Careers Expo engaged a broad section of Griffith’s youth coupled with the members of the Youth Interagency maintained participation, engagement and consultation.
•
White Ribbon campaign, Pioneer Safety Audit, Pioneer Action Advisory Committee, Bring Your Bills Day, Pioneer Clean Up Day, Geographical Board Naming Workshop, Wellbeing Forum and Community Working Party initiatives were all undertaken with service providers from the Griffith Local Government Area.
Disability Inclusion Action Plan (DIAP) Council has expanded the purpose, scope and membership of the DIAP committee, increasing membership numbers of people living with a disability, community organisations and stakeholders and staff from relevant departments. Outcomes from the strategy are numerous with some examples including ramps installed at Council facilities, installation of inclusive playground equipment in local parks, new inclusive skate park and accessibility and walkways to recreational facilities. Council’s web page is now compliant to include accessibility for people who are visually impaired. Many new and improved infrastructure projects are scheduled for the coming years making our community inclusive and welcoming for everyone.
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Griffith City Library Our Library is more than just books, it is a vital part of our social infrastructure. Griffith City Library and the Mobile Library support literacy in young children, bridge the digital divide, foster social inclusion for newly arrived Australians, and serve as meeting places for students and seniors. The Library is focussed on: • • • •
Strengthening community partnerships. Providing access to technology. Delivering programs that support literacy, creativity and wellbeing. Building collections of informative and recreational resources.
Programs during 2017/18 Regular Programs • • • • • • • • •
Book Ends Book Club Program Rhyme Time (Tuesdays) Story Time (Fridays) Saturday Knitters Thursday Film Club (First Thursday) Senior’s Movies (Last Saturday) Tech Talks (Adult Technology classes) Outreach visits to new Mothers Groups at Griffith Community Health Centre Community Info Helpdesk (First Thursday)
Author / Illustrator / Poet Performances • • • • • • • •
Bill ‘Swampy’ Marsh: Award winning writer and performer Zohab Zee Khan: Poetry Slam with 2014 Australian Poetry Slam Champion Scott Whitaker: Railway Hotels of Australia tour Jane Carter: Australian rural novelist (Narrandera resident) Craig Smith: Book Week 2017 illustration workshops Mary Catanzariti: Local poet, launch of Mary’s Voice poetry anthology Rosie Waterland: Q&A on latest book Every Lie I’ve Ever Told Caroline Tuohey: Award winning children’s author (Carrathool resident)
Literacy / Creativity / Community Building Programs & Events • • • • •
HSC in the Holidays – Live streaming Bath bomb workshops Lego Club Lego stop motion animation workshops ABC Riverina Radio live broadcasts from the Library Griffith City Council Annual Report 2017/18
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• • • • • • • • • • • • • • • • • • • • • • • • •
Primary and high school visits Day care, preschool and vacation care visits Tech Savvy Seniors Wrap with Love – collection of knitted blankets for charity Button art workshops Origami workshop Christmas parties: Book Clubs, Baby Bounce, Story Time Griffith Air Force Cadets Expo with Sam Robinson Summer Reading Club Christmas paper craft workshop Giving Tree: Christmas food drive for Carevan Santa’s Mailbox A Town Named War Boy: State Library of NSW curator talk with original WWI diaries Seniors’ Week Bingo Pound Puppy workshop Mega Craft workshop Autism Service Providers expo Will it Your Way workshops with Kay Catanzariti 10,000 Italian Roses Project morning tea: Breast Cancer awareness and intervention event NSW Premier’s Reading Challenge Job Readiness Program Microsoft Office for Beginners Conversation Café: English Conversation Classes My Health Record information sessions Yoga and Wellness classes with local yogi Sally Wilcox
Displays & Exhibitions • • • • • •
NAIDOC Week Warangesda display Mini Beasts 3D model display - Hanwood Public School students 100 Years of May Gibbs exhibition One Million Stars to End Violence display with Soroptimist International Griffith The PhotoVoice Project: Focus on Domestic Violence exhibition with Soroptimist International Griffith Griffith Base Hospital Master Plans display
Programs Highlights Book Week 2017 with Author/Illustrator Craig Smith Close to 1,000 local primary students attended Book Week celebrations with Craig Smith. Craig spoke about his career in art and publishing and the authors/books he’s worked with followed by a sketching workshop. Mary’s Voice Local poet Mary Catanzariti read poems from her first published compilation Mary’s Voice. The poems detail Mary’s experiences growing up with cerebral palsy and her inspirational message for those living with a disability.
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Q&A with author Rosie Waterland A wine and cheese evening to promote Rosie Waterland’s second book, Every Lie I’ve Ever Told. Local radio personality Dan McGuirk interviewed Rosie on stage before 155 guests. Both touching and hilarious, Rosie candidly discussed her childhood, mental health, and the recent loss of her best friend. Job Readiness Program Library staff developed a four week program introducing participants to resume and cover letter writing, job searching and interview skills. The program was delivered with the help of special guests from Council’s Workforce Planning Department and TAFE NSW Griffith.
Partners / Donors / Grants • • • • • • • • • • • • • • • • • • • •
Australian Public Libraries Alliance Bertoldo’s Bakery Booranga Writers Centre Broome’s Fruit and Veg Bunnings Warehouse Carevan Griffith Aged Support Service Griffith Community Centre Josie’s Pizza and Pasta La Picola Grosseria McGrath Foundation Murrumbidgee Primary Health Network NSW Government NSW Multicultural Health Communication Service Soroptimist International Griffith State Library of NSW TAFE NSW Griffith Telstra Western Riverina Arts Will it Your Way
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Community Info Helpdesk Partners • • • • • • • • • • • • • • •
Ability Links Argyle Community Housing Brighter Futures Centacare Department of Human Services, Centrelink Griffith Community Centre Headspace Griffith Intereach Linking Communities Network Live Better Community Services Ningana Enterprises One Door Mental Health Red Cross STARTTS – NSW Service for the Treatment and Rehabilitation of Torture and Trauma Survivors The Personnel Group
Collections and Reading Bookends Book Club Service Bookends supports book clubs by providing a selection of titles and discussion questions on a monthly basis. There are 64 titles available for loan, 18 participating book clubs with approximately 216 members. Digital Collections eBooks, eAudiobooks, eMagazines continue to show strong growth with over 15,000 digital loans. Summer Reading Club – Game on! 169 primary aged students participated in the Summer Reading Club over the 2017/18 December/January school holidays. Children keep a reading diary and collect prizes for every 10 books read. The end of the program was celebrated with The Emoji Movie and pizzas. Mobile Library •
Griffith City Council continues to operate a shared Mobile Library service with Murrumbidgee Council. The Mobile Library operates in Griffith and surrounding villages, with town stops in Yenda, Coleambally and Darlington Point. The Mobile Library services schools, day care centres, aged care facilities, those who are housebound, and those who live in remote areas.
Western Riverina Libraries (WRL) •
WRL operate under a co-operative Library agreement between five member councils Griffith City Council, Carrathool Shire Council, Hay Shire Council, Murrumbidgee Council, and Narrandera Shire Council
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•
WRL comprises five branch libraries and two mobile libraries across an area of 42,895 square kilometres: - Griffith City Library - Carrathool Shire Library - Narrandera Shire Library - Hay Shire Library - Jerilderie Library - Griffith and Murrumbidgee Mobile Library - Carrathool and Narrandera Mobile Library
•
Collaborative projects this past year included: - Adoption of unified policies: Children’s Policy, Computer and Internet Use Policy, and Inappropriate Behaviour Policy - Upgrades to technology, such as tablets and laptops, to support technology training programs - Resolution to cease charging fines for overdue items
•
WRL continues to be a member of the South-West Zone Digital Library (SWZDL), providing Library members with access to an ever growing collection of eBooks, eAudiobooks, and eMagazines. In addition to SWZDL member contributions, WRL commits supplementary funding to secure popular titles for use by WRL members only. This gives WRL members greater choice and less waiting time for popular titles. The usage of digital collections continued to grow with over 15,000 loans.
Library Tech Savvy Seniors class
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Stretching between the shelves - Library Yoga and Wellness class
Griffith Regional Theatre
In what is becoming a signature focus, Griffith Regional Theatre bookended the 2017/18 financial year with community musical productions: 1 July 2017 saw the closing shows of the Theatre’s hugely successful production of Wicked the Untold Story of the Witches of Oz, and 30 June 2018 was the final night of Marian Catholic College’s production of The Addams Family.
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While the 2017 Season theme - Explore, Experience, Experiment, invited the audience to step outside their comfort zone and try something new, the 2018 theme – Bella – A Feast for the Senses was all about indulgence – our largest, most ambitious program yet with a veritable smorgasbord of 25 theatrical delights – ranging from opera, through circus, comedy, fantastic children’s shows, dance and powerful Australian drama. Griffith is a diverse community and the Theatre’s program aims to express and represent that, through offerings including Japanese drumming, flamenco dance, Italian language drama, and Stolen – a new production of this gripping story of Australia’s stolen generations. The Theatre took advantage of new digital technology to link in their regional audience through free live stream broadcasts to stimulating metropolitan cultural events – Sydney Writers Festival and All About Women, celebrating International Women’s Day. In 2017 attendance across the year was very strong, for the first time ever, in excess of 40,000 people visited the Theatre. The 2017/18 financial year attendance was slightly down (816) on 2016/17, which demonstrates the value of our community musical production in bringing in new audiences to the Theatre. A key focus has been on increasing occupancy rates and diversifying the usage of the Theatre in order to increase the opportunities for members of the community to engage with the Theatre and make use of its first class facilities. 235 events took place in the Theatre during the year. The Theatre continued to grow the number of patrons using the foyer and Burley Griffin Room (2,953 across the year). The increase in activity is reflected in strong revenue growth in box office and hire revenue. Sell Out Shows/Events There were 21 sold out shows/events held in the auditorium. Bella Season Highlights of the 2017/18 season included Junk by the Flying Fruit Fly circus; Creature – a beautiful retelling of the classic Australian tale of Dot and the Kangaroo; moving Australian dramas Stolen, and A Town Named War Boy by the Australian Theatre for Young People, based on the letters and diaries of young men who went to the Great War, and the sell-out Shake & Stir production of Roald Dahl’s George’s Marvellous Medicine. Community engagement remains a high priority, providing the opportunity for the community to engage with visiting artists and to demonstrate their own creative talent on the local stage. This ranges from community choirs, to youth workshops, to seniors’ tap dance, and a percussion workshop with children from Kalinda school. Co-Opera – The Barber of Seville – with Community Choir Following the success of WICKED the Theatre had a group of engaged community choristers who we did not want to lose. A tour by South Australian based Co-opera provided an opportunity to keep this group engaged, and involve other community vocalists with the Theatre. A community call out brought in 40 singers from a number of choirs, and vocal coach and soloist Deanna Farnell was engaged to wrangle them into a cohesive musical ensemble. The professional cast was very impressed with their supporting chorus, and the production was a highlight of the season. However, the community engagement was the highlight of this event, with the 23 cast and crew of the production billeted by the community, and the cast joining the audience and cast for an after-show party.
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MY FEST – Murrumbidgee Youth Xtreem Arts Festival MY FEST was an initiative designed to address the lack of engagement of young people with the Theatre. An audience engagement study in 2015 identified that less than 1% of the audience was aged 15-30 years. MY FEST engaged a committee of young people aged 1325 years to present a program of 18 different arts activities and events over a ten day period. The program included youth focused programing on the Theatre mainstage: circus, parkour, live music and a talent quest; as well as an outdoor concert/music festival, and activities around the skate park and PCYC. There was an urban art exhibition in the Regional Art Exhibition by artists in residence from the Iron Lak crew, a youth art exhibition and aerosol art workshops; plus drama, dance, poetry, parkour, skating and BMX activities. Over 1,500 young people aged 9-30 years, from a range of different cultural backgrounds, participated in the program. MY FEST was supported by funding from the Department of Family and Community Services and a grant from Regional Arts NSW for dance and parkour workshops with local Aboriginal and Islander young people. The Theatre continues to be well supported by generous and passionate local sponsors including many businesses who came on board to support MY FEST. Griffith Volkswagon and the Owen family continue their generous support as wonderful Season Sponsors. The Theatre also thanks Dolce Films and Deakin University for their sponsorship for Bell Shakespeare’s Julius Caesar. Patrons continue to enjoy the delicious benefits of the Theatre’s wine sponsorship from Calabria Family Wines and also thank media partners WIN TV, Area News, Star FM, 2RG and 95.1 community radio. Information about the Theatre can be found on YouTube, Twitter, Facebook and Instagram.
MYFEST (MY JAM ) 2017 free music and arts festival
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Side Effect: (left) Luke Beltrame, Chad McLean, Luke Fattore.
Sustainable Development Council determined 428 Development Applications in 2017/18 (including 91 Complying Development Certificates) at a value of $87,305,581. A total of 368 Certificates were issued; 177 Construction, 168 Occupation and 23 for Subdivisions. The following commercial/industrial developments were determined: Development
$
Griffith Retirement Estate Pty Ltd – 29-43 Sidlow Road, Griffith – Seniors housing and associated structures
12,900,000
Tandou Ltd - 472-478 Banna Avenue, Griffith – Two storey commercial building
8,000,000
Lou Nominees Pty Ltd & Paese Nostro Pty Ltd - 74-80 Banna Avenue, Griffith – Fitout for Kmart
2,000,000
M & H Acar Pty Ltd - 9-13 Belford Road, Griffith – Backpacker’s accommodation
1,600,000
A D Ryan & B Lee Ryan – Boorga Road, Nericaon – Torrens title subdivision
1,500,000
Betgal Pty Ltd & Ezk Pty Ltd - Kidman Way, Griffith – 3 bulky units
1,500,000
Hammer Investments Pty Ltd – 98-100 Mackay Avenue, Yoogali – Veterinary Hospital
1,300,000
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Development
$
R & V E Monteleone – Kidman Way, Hanwood – New workshop and truck washing shed
1,300,000
A Sergi - Braithwaite Road, Tharbogang – Rural industry involving intensive livestock agriculture
1,132,040
Norgriff Pty Ltd – South Lake Drive, Lake Wyangan – Residential subdivision
1,000,000
Griffith Leagues Club – 21-27 Jondaryan Avenue, Griffith – Alterations and additions to an existing club
1,000,000
Griffith City Council – Neville Place, Griffith – Alterations and additions to existing theatre building
750,000
Dee Vine Estate Pty Ltd – Rossetto Road, Bilbul – Free standing wine storage tanks
720,000
Walnuts Australia Pty Ltd – Kidman Way, Willbriggie – 1,500ML storage dam
675,000
D A Dinicola – Alexander Lane, Lake Wyangan – Nut storage shed and workshop
650,000
F Zanotto and C L Moore – 21-23 Altin Street, Griffith – Industrial building
500,000
Pace Farm Pty Ltd – 3743 Irrigation Way, Widgelli – Ground mounted solar generation system
454,272
T R & M K McFarlane – 4229 Irrigation Way, Widgelli – Aquaculture dams
300,000
Griffith Pioneer Park Museum Griffith Pioneer Park is a large open air Museum located in Griffith and tells the proud story of the Murrumbidgee Irrigation Area. This historic 40 building precinct is located on Scenic Hill and is a must-see on visiting Griffith. The Museum was established 50 years ago by volunteers who had the foresight and passion to capture some of the local history before it was forgotten or demolished. An extensive collection and resulting exhibitions are showcased in impressive spaces thoughtfully created to complement the collections. School and after-school groups are also catered for with special packages available that include lunch and hands-on participation. There is also a function room that can be hired for various corporate needs. Griffith Pioneer Park Museum welcomed approximately 12,543 visitors to the Museum during 2017/18. The total annual visitors include 4,533 from door entries (tourist visits) and 8,010 people attending events and private functions, enjoying the unique experience that is on offer. Appreciation is extended to the dedicated band of local volunteers who provide their services to allow upkeep and sustainability of Griffith’s Museum with special commemoration to all those who have done so in the past.
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Bus Groups & Tours Staff aim to give each tour group a memorable and relevant experience. Guided tours and catering are offered to complement the visitor experience. 16 tourist buses visited the Museum in 2017/18 which is six more than last year. Visitation has increased overall for the year. December visitation drops down considerably due to the Christmas period and heat.
Pioneer Park Museum Door Count Visitors
1000 2015/16
500
2016/17 0
July Aug
Sep
Oct
Nov Dec
Jan
Feb Mar Apr May June
2017/18
Month
The comparative figures are for tourist door entries only. October sees the best visitation results due to the favourable weather and the annual Citrus Sculpture and Festival of Gardens tourism crowd. Total Visitors Coming to Enjoy the Museum Griffith Pioneer Park Museum is a popular place for family and community functions. During 2017/18 the Museum recorded an overall visitation of 12,543 visitors.
Total Visitor Count 13000
12543
12500 12000
11929 11553
11500 11000 10500 10000
2015/16
2016/17
2017/18
Note: The 2015/16 year was Griffith’s Centenary year where the Museum held several events including the Sculpture Symposium
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Events •
The Australia Day breakfast was attended by a host of dignitaries and the public attendance was solid. Numbers were down slightly from previous years, approximately 300 people took advantage of free entry, entertainment and breakfast donated by local businesses on a beautiful Aussie Summer morning.
•
Griffith Pioneer Park Museum’s Signature Event is Action Day and it was very successful with great feedback on the quality of entertainment and demonstrations, with 2,000 people enjoying the day.
•
The Salami Festival (Festa del Salsicce) held in August 2017 was the usual booked out event with 1,200 people in attendance.
•
A Family Christmas with Markets and Moonlight Movies was held in December 2017 with approximately 600 people taking advantage of free entry and entertainment.
•
Mini Action Day, many tourist buses and visitors, School Excursions and group catering kept staff and volunteers busy throughout the 2017/18 period.
School Participation •
Day Care Centres, early childhood learning places and holiday care organisations ran several programs at the Museum.
•
Various schools throughout the district brought 351 students on excursion to explore the Museum’s surrounds and partake in a variety of structured and curriculum enhanced days with particular focus on ‘Past to Present’ families, lifestyles and social life.
•
The Museum had visits from Headstart Early Learning Centre, PCYC, Sprinkles Multicultural Playgroup, GNOOSH (Griffith North Out of School Hours), Tharbogang, Lake Cargelligo, St Mary’s Yoogali, Kalinda, Barellan Central and Ariah Park Central.
•
The local schools tend to participate in Mini Action Day rather than a dedicated history excursion. 2017 Mini Action Day was held in September and saw approximately 400 Year 4 students enjoying a fun filled day of history, culture and community learning.
•
The Museum’s Curator formulated an ‘incursion’ and offered it to the local schools. This program is developed as a travelling exhibition and the team travel to the school. Griffith Public School took advantage of this and the exhibition travelled to the school in May to involve 90 Year 1 and 2 students.
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Social Media - Facebook Griffith Pioneer Park Museum has been actively promoting the facility and engaging people to encourage growth of the Museum’s Facebook page. To date the Museum has 1,517 followers on Facebook. This platform is a great way to promote events and keep Griffith Pioneer Park Museum in the minds of locals and people with local interest. Social Media - Instagram Griffith Pioneer Park Museum makes use of Instagram as an alternative approach to sharing its activities through social media. This platform invites a new demographic of people when promoting the Museum’s events, exhibitions, collection and stories. The use of the Instagram “story” feature is utilised by regular posting, showcasing the beautiful surrounds and activities of the Museum. The page has 354 followers and is increasing steadily.
Griffith Livestock Marketing Centre Highlights in 2017/18: •
Sheep sales at the Griffith Livestock Marketing Centre totalled 547,458 during 2017/18, up 36,458 from 2016/17.
•
Secured funding under Fixing Country Truck Washes Program to construct a new twobay public road train accessible truck wash facility.
•
Council continues to improve the Centre’s operations.
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Mayor John Dal Broi at the Griffith Livestock Marketing Centre
Fleet Management •
Council’s plant and vehicles are in good condition and are regularly maintained.
•
Council has in place an annual plant replacement program aimed at replacing plant and vehicles before they reach the end of their economic lifespan.
•
New plant and equipment purchased during the 2017/18 financial year included; 8 x Passenger & SUV Type Vehicles 2 x Tractors 14 x Utilities 1 x Backhoe Front End Loader 1 x Motor Grader 1 x Ride On Mower 8 x Trucks 6 x Minor Plant and Trailers
•
Council commenced the construction of a new above ground refuelling facility which will provide a much safer and better facility for staff.
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Parks, Reserves and Sportsgrounds Highlights in 2017/18: • • • • •
The upgrade of training lights at Jubilee Park (eastern side). Upgrade of solar powered lights along the pathway at Community Gardens. Relocation of the Liberty Swing to City Park. The installation of an automated irrigation system at Ledgerwood Park. Completion of the artificial Christmas tree site at Yenda Memorial Park.
Cemeteries Highlights in 2017/18: • • •
The construction of two Lawn Beams in Lawn Section Five of the Griffith Cemetery. Completion of 31 Double below ground vaults at the Griffith Cemetery. Installation of bench seating at Griffith and Yenda Cemeteries.
Westend Sports Stadium The Westend Sports Stadium was opened on 17 May 1979. With the town growing and being a traditional ‘sporting’ town, Griffith City Council and the Griffith Basketball Association worked in conjunction to have a multi-purpose sports facility built. The Stadium accommodates two basketball courts, two netball courts, eight badminton courts and three volleyball courts. Cultural Events •
The Stadium hosts many cultural events. Pacific Islander and Indian community members utilised the Stadium for their diverse cultural traditions, including dances, church services, birthday parties, Indian New Year, along with other celebrations.
•
The Indian Sikh Games (Volleyball) were held for the seventh year at the Stadium during 2018. Over 600 participants came from all over Australia to attend the games which were held at the Stadium and at Ted Scobie Oval.
•
Also held at the Stadium were indigenous workshops and health care workshops.
State Basketball & Junior Basketball Events •
The Stadium hosted Round 1 and 3 of the Western Junior League Basketball competition. 14 basketball centres took part in the competition bringing with them six junior teams each to compete. Over 1,300 visitors attended over the two weekends of the competition which included supporters, players, coaches and referees.
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School Sports •
Griffith Primary and High schools utilised the Stadium throughout the four terms of the school year. Over 2,500 students used the facility over a 40 week period.
•
The annual Tri-Sports Challenge between the three Griffith High Schools is an annual event held in August in conjunction with Local Government Week.
•
Athletics carnivals both local and state level were held on West End Oval and utilised the Stadium facilities.
General Sports Activities • • • • •
Domestic Basketball Competitions, Juniors Aussie Hoopers, Senior, Mixed categories, played mid-week and on Sunday’s. Badminton senior competition. NAIDOC group activities. Basketball and Netball State training sessions. Lifeball.
Future & Current Maintenance Programs •
• • •
Griffith City Council and the Griffith Sports Council are currently working on a proposal to secure a $20M grant to upgrade Westend Oval/Stadium precinct. This would include four new basketball courts, state of the art athletics track and sports facility and hockey and netball courts. The leaking roof was repaired. Stadium assets need to be upgraded including carpet, amenities, general painting, roofing and guttering, emergency exits and heating. The Stadium is well patronised with staff continually looking to further grow and develop the facility.
Asset Management & Geographical Information Systems Over the past twelve months the Asset Management team has worked to improve Council’s asset management and geographic information systems and processes. Some of the major projects completed during the 2017/18 period include: Business Process Documentation •
The assets group has commenced building a library of procedures and associated documentation that increase efficiency and consistency of assets and GIS services provided to internal and external customers.
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Asset Valuations •
The following asset classes were revalued in accordance with the Office of Local Government and Australian Accounting Standards Board requirements for the valuation of infrastructure assets. Assets are valued at Fair Value, which reports the current value of the asset adjusted for lost service potential.
Water and Sewer assets Transport (Roads, Footpaths, Bridges) Stormwater Drainage Parks and Gardens – Comprehensive revaluation Buildings – Comprehensive revaluation Operational Land – Comprehensive revaluation
Consolidation of Asset Records •
Further work was completed to consolidate Council’s asset records within the assets database. Detailed records of land, buildings and park assets were collected and set up in the Asset Management system enabling increased operational efficiency and ongoing record keeping.
IntraMaps and GIS •
Ongoing enhancement of Council’s GIS and IntraMaps systems has increased the usefulness of spatial data (i.e. maps) for all Council staff. The system provides accessible information for many areas of Council’s service delivery. This includes planning information, such as the LEP plans, asset maps for example roads, water mains and services such as garbage collection and bin collection days etc.
Drone Operations •
Griffith City Council utilised the Council owned drone for a variety of tasks to assist in planning, recording works as executed information and asset management tasks. The drone will also be used for assessing stockpile volumes and surface levels at the Griffith quarry and landfill site.
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Information Technology (IT) IT is managed within the Economic and Organisational Development Directorate of Council.
Council’s IT Officer assisting staff
During 2017/18 IT staff have been involved in the following projects: •
As part of the annual hardware replacement schedule a number of desktop computers throughout Council were upgraded.
•
IT completed the installation of CCTV cameras in Banna Lane. This project was an extension of the existing CBD CCTV System. CCTV cameras are being installed in an attempt to improve safety within Banna Lane.
•
A rollout of Windows 10 and Office 2016 to the entire Council computer fleet was completed by IT staff.
•
IT engaged an external company to perform a full network penetration test of the organisations computer network. This test was conducted to ensure that Council’s network is protected against external threats from hackers and to minimise the risk of data breach. This test returned positive results showing that there were no major issues.
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Corporate Information The Corporate Information department placed a high emphasis on strategic planning in the 2017/18 financial year to better guide daily operations and ensure Council achieves a high level of records management compliancy. Strategic Focus Areas •
Development of a Records Management Framework – the framework identifies all key pieces of legislation, standards, policies, procedures and planning tools to ensure best practice records management.
•
Review and updating of existing records management internal policies.
•
Development of a Records Management Program and Corporate Information Strategic Documents Library.
•
Drafting of new planning tools such as the Corporate Information Strategic Plan, Records Risk Register, Training Plan, Communication Plan, and Vital Records/Disaster Recovery Plan with a view to endorsement by Council’s Senior Management Team (SMT) early in the 2018/19 period.
Technology •
Council’s Electronic Document and Records Management System (EDRMS) underwent an upgrade in November 2017, with minimal change to the end user. The produce underwent another name change from HPE Records Manager Version 8.3, to HP Content Manager Version 9. Corporate Information thanks the Information Technology department for their work with the upgrade.
•
In collaboration with the Finance department, Corporate Information implemented a retrospective digitisation of paper General Ledger Journal Entry records using Ezescan software. Thousands of paper records have now been scanned and saved into Content Manager, resulting in greater record accessibility, and a much needed freeing up of space in Council’s strong room.
•
Corporate Information continued to provide efficient and accurate registration of incoming daily correspondence to all of Council. In 2017/18, 12,449 emails were received in Council’s admininstration email inbox. Each email underwent an evaluation process to determine the appropriate action.
•
Records management digitisation and preservation project work of historical Council paper records was also undertaken. This included records from the Finance department, and Art Gallery.
•
Expert level technical support, record keeping advice and training to all users of Content Manager continues to be provided by Corporate Information staff.
Griffith City Council Annual Report 2017/18
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Training •
33 introductory records management and Content Manager training sessions were conducted with new staff by Corporate Information.
•
Two group training sessions with Economic Development staff and Theatre / Gallery staff were conducted. These sessions focus on specific departmental records management issues and identify improvements to their record keeping workflows.
•
Monthly refresher training was again offered to all staff, with an average of three staff taking up the opportunity to sit one-on-one with Corporate Information staff.
Corporate Property Data •
In collaboration with GIS staff and external partner Land and Property Information, Corporate Information continued rolling out rural addresses to all non-urban properties within the Griffith City Council boundary. The 2017/18 year saw some 470 properties issued with rural addresses.
•
The NSW Department of Finance, Services & Innovation – Addressing Program conducted an audit of Griffith City Council property addresses in 2017/18. The statistical analysis subsequently provided indicated that Council has a pleasing result of 98% compliance, with the majority of the 2% non-compliant expected to be resolved by the issue of rural addresses.
•
(ICT-PO-201) Roads & Parks - Naming & Renaming Public Policy was updated and adopted by Council in May 2018. The revised policy reduces the workload on the Senior Management Team and Council by delegating the administration management of Council’s Road & Park Names Register to Corporate Information.
Bushfire Hazard Reduction Programs s482(2)(i1)
Executive Services •
Pre-season Captains and Group Captains meetings were held from 18 - 27 September 2017.
•
A combined Post Season Meeting was held on 13 April 2018. This included volunteers from the MIA Local Government Areas of Carrathool, Griffith, Hay, Leeton, Murrumbidgee and Narrandera.
•
The Bushfire Management Committee (BFMC) met twice. A Pre-season meeting was held on 27 September 2017 and the Post Season on 18 April 2018.
•
Liaison Committee meetings are only held as required, no meeting was held in 2017/18.
•
The Bush Fire Danger Period for 2017/18 ran from 1 October 2017 until 31 March 2018. No major incidents occurred within the district.
Griffith City Council Annual Report 2017/18
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Infrastructure Services Tankers For the 2017/18 financial year the MIA District received the following vehicles: • • • • • • •
A New Category 1 Tanker for Kooba (Griffith) A New Category 1 Tanker for Barellan (Narrandera) A 2nd Hand Tanker Category 1 for Monia Gap (Carrathool) A 2nd Hand Tanker Category 1 for Wallanthry (Carrathool) A 2nd Hand Tanker Category 1 for Goolgowi (Carrathool) A 2nd Hand Tanker Category 7 for Tubbo (Murrumbidgee) Still awaiting further Category 1 tankers. A number of vehicles were also reallocated within the district, and a number of vehicles older than 25 years were disposed of.
Stations •
Electricity is now connected at Gogeldrie (Leeton), Colinroobie and Gillenbah (Narrandera).
•
The airbase/bulk storage facility at the Griffith Airport is now complete and an occupancy certificate has been issued.
•
A carpark extension for the Fire Control Centre in Griffith is underway.
•
Building of the Sandigo Station (Narrandera) is complete, Council has issued an occupancy certificate and the brigade has moved into the building.
•
Negotiations are currently taking place to have a station built for Euroley (Leeton) and a DA has recently been approved for a station to be built for Widgelli-Wumbulgal (Griffith).
•
Building has commenced on the Gunbar Station (Carrathool).
Membership Services Training Courses offered to volunteer members included:
Basic Fire Fighter Village Fire Fighter Advance Programs Introduction Crew Safety Welfare Navigation Hydraulics
Wildfire Behavious Crew Leader Fast track Rural Fire Driver First Aid Application Trim/Cross Cut Felled Trees Tree Falling Intermediate
A total of 218 qualifications were issued in 2017/18. Membership •
A total of 107 new volunteers have joined the MIA District, since 1 July 2017.
Griffith City Council Annual Report 2017/18
Page 79
Operational Services Bush Fire Risk Management Plan (BFRMP) The new MIA District Bush Fire Risk Management Plan (BFRMP) was endorsed by the MIA Bush Fire Management Committee (BFMC) in April 2016 and has been forwarded to the NSW Bush Fire Coordinating Committee (BFCC). The BFCC have acknowledged receipt of the new plan, still waiting on their approval. Delay has occurred due to Local Government mergers of Murrumbidgee and Jerilderie Shires.
•
Bushfire Hazard Reduction Hazard reduction works in the Griffith City Council area was carried out in spring 2017. RFS State Mitigation Services carried out mechanical hazard reduction works in residential interface and strategic infrastructure areas. RFS volunteers conducted hazard reduction burns in other residential interface areas and in other strategic locations.
•
Fire Permits A total of 1,133 fire permits were issued in the MIA District which comprised 133 in Carrathool, 427 in Griffith, 41 in Hay, 137 in Leeton, 340 in Murrumbidgee and 55 in Narrandera.
•
Community Engagement In 2017/18 45 community engagement activities were completed. Activities included school and day care visits, local shows/field days and community group talks.
•
Community Protection Plans The process of creating Community Protection Plans for Maude and Rankins Springs has commenced. Community Protection Plans help communities to better understand and prepare for bush fires. Preparations of draft maps and community consultation meetings were held for both communities in August 2017.
•
Incidents Total Incidents
Fire & Explosion
MVA
Hazard Condition
Service Call
Good Intent
False Alarm
Other
63
45
15
0
2
1
0
0
200
156
13
3
12
6
0
10
37
23
10
1
2
0
0
1
108
90
6
0
10
1
0
1
Murrumbidgee
92
65
12
1
11
1
0
2
Narrandera
73
45
11
5
11
0
0
1
573
424
67
10
48
9
0
15
Carrathool Griffith Hay Leeton
Total
Griffith City Council Annual Report 2017/18
Page 80
Tubbo Brigade took delivery of a ‘newer’ Category 7 Tanker under the Districts tanker replacement program
Statement of Activities – Companion Animals cl 217(1)(f) Lodgement of Pound data collection returns with the Office of Local Government.
Period 1 July 2017 – 30 June 2018 supplied to the Office of Local Government.
Lodgement of data relating to dog attacks with the Office of Local Government.
Period 1 July 2017 – 30 June 2018 Information supplied to the Office of Local Government.
Amount of funding spent relating to companion animal management and activities.
$183,760
Companion animal community education programs carried out
Local Government Week Program, Media, Griffith Pound and Rehoming Centre facebook page. Staff educating people daily.
Strategies Council has in place to promote and assist the desexing of dogs and cats.
Promoted during Local Government Week and suggested to people verbally by staff.
Strategies in place to comply with the requirement under section 64 (Companion
Dog of the Week / Media, Facebook page and working with rescue organisations Australia wide.
Griffith City Council Annual Report 2017/18
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Animals Act) to seek alternative to euthanasia for unclaimed animals. Off leash areas provided in the Council area.
Corner of Coolah Street and Murrumbidgee Avenue. New off leash area built in 2015/16.
Use of companion animals fund money for management and control of companion animals in the area.
Microchipping expenses incurred in 2017/18 was $2,182.
Government Information (Public Access) Act – Access to Information s125(1) cl 7 Schedule 2 The Government Information (Pubic Access) Act 2009 was introduced on 1 July 2010. As a result of the introduction of the Government Information (Public Access) Act 2009 Section 12 of the Local Government Act 1993 was repealed and also the Freedom of Information Act. The Government Information (Public Access) Act 2009 provided a general “Right to Information” presumption that was not evident in previous legislation. Method of Accessing Council Information Council makes information available to the public in four different ways: 1.
Mandatory Release – where Council is required under legislation to make information available free of charge to the public.
2.
Proactive Release – Council is encouraged to release as much other information as possible in an appropriate manner (though this may sometimes result in a cost).
3.
Information Release – Council is encourage to release information in response to an informal request subject to reasonable conditions (e.g. there may be a copying charge involved).
4.
Formal Release – Council may release information in response to a formal request. This is the last resort, if the information is not available in any other way. There is a fee associated with a formal application (currently $30). An application form is available on Council’s website, (www.griffith.nsw.gov.au)
Council has a website which is able to be accessed by members of the public at any time. Many of Council’s publicly available documents are listed on the website and the majority are available for download.
Griffith City Council Annual Report 2017/18
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Council has developed an Information Guide in accordance with the statutory requirements and this is also publicly available on the website. This document lists in detail the many methods by which residents and other interested parties are able to access Council information. It provides a detailed schedule of publicly available documents and the means by which they can be accessed. During 2017/18 financial year Council received two formal access applications under the Government Information (Public Access) Act.
Access to Council Council Meetings Council meets on the second and fourth Tuesday on the month at 7.00 pm in the Council Chambers, 1 Benerembah Street, Griffith. Council Business Papers Council Business Papers are available on Council’s website (www.griffith.nsw.gov.au) for viewing or printing prior to each Council meeting. Council Business Papers are also available at the customer service section of Council and can be viewed at the Griffith City Library. Copies of the Business Paper can also be obtained by contacting Council’s Governance Section by phoning 69 628 100. Operational Plan Council has a 10 year Long Term Financial Plan which establishes the framework for expenditure and services for the future. The Plan is reviewed and updated each financial year. Before the Plan is adopted each year, it is placed on public exhibition for a period of 28 days; comments are encouraged and considered prior to the final adoption of the Operational Plan. Council’s Operational Plan is available on Council’s website (www.griffith.nsw.gov.au) Committee Membership Council operates a number of committees that involve active representation from members of the community. This promotes close involvement in the decision-making processes of Local Government. The following are Council’s committees: Audit, Risk and Improvement Committee Business, Development and Major Projects Committee Communities Committee Cultural Facilities Committee Disability Inclusion and Access Committee Floodplain Management Committee General Facilities Committee Griffith Private Community Hospital Committee Lake Wyangan and Catchment Management Committee Local Emergency Management Committee Tourism and Events Committee Traffic Committee Transport Committee Utilities Committee
Griffith City Council Annual Report 2017/18
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Planning Agreements in Force s93G(5) During 2017/18 there were no Planning Agreements in force.
Public Interest Disclosure Annual Report s31 cl 4 No public officials made a Public Interest Disclosure to Griffith City Council, no Public Interest Disclosures were received and no Public Interest Disclosures were finalised during the period 1 July 2017 to 30 June 2018. Griffith City Council is committed to creating an environment whereby Council officials and officers will freely report any serious wrongdoings and is committed to supporting and protecting Council officials or officers who report wrongdoings. The implementation of an ‘Internal Reporting Policy’ promotes the above and supplements the provisions of the standards that are set within Council’s adopted Code of Conduct Policy and Grievance Policy.
Statement of Human Resource Activities s428(2)(m) Human Resource and Risk Management activities are managed by Economic and Organisational Development. Human Resources 1.
Staffing
Total number of Full Time Equivalent Positions (FTEs) for the 2017/18 financial year as approved in the organisation structure is 288.15 2017/18 Total Employees Salary & Wages (Includes allowances, overtime leave payments & terminated employees)
2017/18 Number of staff
$21,009,000
Full time staff employed as at 30/06/2018
224
Part time staff employed as at 30/06/2018
59
Casual staff employed as at 30/06/2018
181
Total number of people employed (per position) as at 30/06/2018
464
Note: Some employees have multiple positions and are therefore counted multiple times.
Griffith City Council Annual Report 2017/18
Page 84
2.
Indigenous Employment Strategy
The aim of the Indigenous Employment Strategy is to: ďƒ˜ Increase employment and vocational training opportunities for Indigenous people in the Griffith Local Government area, and ďƒ˜ To lead by example for the rest of the Griffith business community. Council has continued to advocate and mentor members of the Aboriginal community through the Aboriginal Community Working Party promoting employment opportunities and offering support and guidance to Aboriginal residents and staff to gain employment or advance in their chosen career. Staff Service Awards In November each year Council holds an annual staff dinner to celebrate employees who have been in Council’s employment for 10, 20 and 25 years. At its annual staff dinner held in November 2017, nine staff members celebrated 10 years of service, two celebrated 20 years of service and three celebrated 25 years of service. 15 staff members are long serving employees who celebrated more than 25 years of employment. Work Health & Safety & Risk Management 1.
Accident & Incident Reporting
This financial year has seen an increase in the reported number of accidents, incidents and near misses. This is a positive indicator that staff are working towards a culture that seeks to identify and control hazards. Council continues its proactive approach through training and development to ensure staff have an understanding of work health and safety legislation, regulation, codes of practice and to work towards a culture that seeks to identify and control hazards. The information provided to staff regarding potential hazards, enables Council to reduce risks and potential for harm. 2013/14 2014/15 Number of reported incidents/safety concerns
2.
166
200
2015/16 177
2016/17 2017/18 256
263
Workers Compensation
Council have had a significant decrease on the number of recorded Workers Compensation Claims, and a dramatic decrease in the number of lost work hours from last year. This is largely due to Councils Recover at Work program, whereby injured workers are recovering at work. The main benefit of this program ensures Council maintains the skills and knowledge of an experienced worker. Council continues its proactive approach through training and development in the management of workers compensation to ensure early and safe return to work.
Griffith City Council Annual Report 2017/18
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Total number of claims lodged Total lost work hours 3.
2013/14
2014/15
2015/16
2016/17
2017/18
26
22
19
16
8
1,690
2,719
1,051
3,281
1,525
Staff Health & Well Being
Council have conducted regular health monitoring for employees during the 2017/18 period, these being for skin and hearing checks and manual handling training. Council held its very first Work Health and Safety day on the 25 and 26 October 2017, educating employees on the importance of maintaining a healthy lifestyle with a strong focus on safety. Council were very fortunate to have Australian Paralympian Joany Badenhorst share her extraordinary journey following a life changing farm accident. Council also launched their Health and Well-being policy at the Work Health Safety day. This policy focuses on a variety of mechanisms for health and wellbeing, with the provisions of an employee assistant program at no cost to employees, vaccination program involving influenza and health and wellbeing programs. Training & Development Council's training programs ensure employees are adequately trained to ensure their safety and to meet organisational and legislative requirements. Council is also continuing to "grow our own" for difficult to fill positions by recruiting trainees and apprentices in key areas, eg Civil Engineering, Building Inspection and Plumbing. Council also has four School Based Trainees in the areas of gymnasium, construction, administration and tourism who are getting work experience whilst studying for their Higher School Certificate. Training Figures for 2017/18 Training Figures for 2017/18
Number / Amount
Number of staff who participated in training (including internal delivery), conferences or seminars (some attended more than one training event) Number of separate training events Amount spent on Training / Conferences / Seminars / Professional Development (includes travel and accommodation etc) Amount spent on traineeships, apprenticeships and educational assistance Average amount spent on training per person (Full Time, Part Time and Casuals Employees) inc. traineeships, apprenticeships and educational assistance
Griffith City Council Annual Report 2017/18
311 80 $277,760 $40,645 $820
Page 86
Trainees / Apprentices / Educational Assistance (including ‘Grow Our Own’) Council continues to support ‘a grow our own’ philosophy by giving opportunities to trainees and apprentices. During 2017/18 Council supported three trainees who are gaining qualifications in Civil Engineering (including the Cedric Hoare Scholarship Fund), a School Based Trainee gaining a fitness qualification through Council’s Aquatic and Leisure Centre and an apprentice mechanic. Council is continuing support to a number of staff to gain qualifications using its Educational Assistance program. These include Degrees in Civil Engineering, Diploma in Human Resources and Management, Horticulture and assistance with various other short courses and plant operator licences.
Griffith City Council Annual Report 2017/18
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Griffith City Council Annual Report 2017/18
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Payment of Expenses & Provision of Facilities to Councillors Policy (GC-CP-407) Policy History
Revision No.
Council Meeting Date
Minute No.
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17
17/09/2002 14/01/2003 24/05/2005 14/08/2007 30/09/2008 22/09/2009 11/05/2010 13/07/2010 23/11/2010 12/07/2011 27/03/2012 11/12/2012 23/11/2013 11/11/2014 11/08/2015 25/10/2016 28/11/2017
729 25 0172 0260 0394 0297 0139, 142 0239 0398 0219 0086 0356-0365 0374-0388 393 15/241 16/307 17/313
2
Adoption Date 17/09/2002 14/01/2003 24/05/2005 14/08/2007 30/09/2008 22/09/2009 11/05/2010 13/07/2010 23/11/2010 12/07/2011 27/03/2012 11/12/2012 23/11/2013 11/11/2014 11/09/2015 25/11/2016 28/11/2017
Introduction
The Local Government Act 1993 (the Act) requires that a Council must adopt a policy concerning the payment of expenses incurred by, and the provision of facilities to, the Mayor and Councillors.
3
Scope
This policy applies to the Mayor and all Councillors of Griffith City Council. This policy is also relevant to NSW council administrators where applicable and with necessary modifications.
4
Objectives
4.1
To provide a framework encompassing the requirements of the Act for the payment of expenses and provision of facilities to the Mayor and Councillors.
4.2
To ensure that there is accountability and transparency in the reimbursement of expenses incurred, or to be incurred by the Mayor and Councillors.
4.3
To provide adequate fair and equitable facilities for the payment or reimbursement of expenses incurred by the Mayor, Deputy Mayor and Councillors to appropriately and satisfactorily fulfil their role as responsive and responsible community representatives.
4.4
To provide a framework for Councillors to attend conferences to represent Council and any training sessions deemed appropriate for the education of each Councillor. This could include new legislation or refresher courses as deemed necessary.
5
Implementation Guidelines
5.1
All Councillors, including the Mayor are entitled to claim for reimbursement of reasonable expenses incurred in properly carrying out the duties of civic office as a Councillor. Griffith City Council Annual Report 2017/18
Page 89
5.2
All expenses should be directly and wholly attributable to the performance of the duties of civic office.
5.3
Each expense claim is to be accompanied by appropriate documentation and/or certification from the Councillor as to its validity in terms of the Act.
5.4
The allocation of expenditure shall be via prior approval of Council. However, in the circumstances where the time factor does not allow prior authorisation by Council, then the General Manager and Mayor jointly have delegation to approve such expenses.
5.5
A public record, open for scrutiny, is to be kept concerning all facilities provided to Councillors and of the total expenses reimbursed to Councillors.
6
Approval Arrangements
6.1
All expenses related to the exercise of Council-related business should only be incurred by Councillors in accordance with the provisions of this policy.
6.2
Councillors may be nominated to attend conferences, seminars and similar functions by the Council through resolution duly taken.
6.3
However, when there is insufficient time for consideration by Council, the Mayor and the General Manager jointly have delegation to nominate Councillors to attend conferences, seminars and similar functions where the event is for a single day only (i.e. no overnight stay).
6.4
If the Mayor requires approval, it should be given jointly by the Deputy Mayor or another Councillor and the General Manager. In addition, the Mayor may nominate a substitute attendee in his or her stead for functions within the Council area or the general regional area on those occasions where the Mayor is unable to be in attendance.
7
Annual Fees for Mayor and Councillors
7.1
Fees Payable to Councillors
The Council shall, prior to 30th June each year, set by resolution the annual fees to be paid, monthly in arrears, to a Councillor for the following year commencing 1st July, provided that such fee shall be within the range for the Council determined annually by the Local Government Remuneration Tribunal. Such payment shall be subject to Section 254A of the Regulations and any specific resolution of the Council under Section 254A. 7.2
Fees Payable to the Mayor
The Council shall, prior to 30th June each year, set by resolution, the annual fee to be paid to the Mayor for the following year commencing 1st July provided that such fee shall be within the range for the Council determined annually by the Local Government Remuneration Tribunal. Council may only pay the Deputy Mayor part of the annual Mayoral fee where a Deputy Mayor demonstrably acts in the role of Mayor (section 249 of the Act). Such payment must only be done at the direction of Council and any amount paid to the Deputy Mayor must be deducted from the Mayor’s Annual fee. 7.3
No Deduction under this Policy from Fees
Unless otherwise provided, (that is an agreement signed and approved by the individual Councillor), the payment of, or reimbursement of expenses and the facilities which may be provided under this policy, shall be provided without reduction from the annual fees payable to the Mayor and Councillors, as determined by the Council, under this section.
Griffith City Council Annual Report 2017/18
Page 90
8
General Conduct
Councillors must act lawfully, honestly and exercise a reasonable degree of care and diligence in carrying out their duties under the Local Government Act or any other Act. This is required under section 439 of the Local Government Act and reinforced in the Model Code of Conduct made under section 440.
9
Private & Political Benefits
9.1
Private Benefits
9.2
10
9.1.1
Councillors are not entitled to obtain private benefits from the provision of equipment, services and facilities, nor from travel bonuses such as frequent flyer schemes or any other such loyalty programs while on Council business.
9.1.2
It is acknowledged that incidental use of Council equipment and facilities may occur from time to time. Such incidental private use does not require a compensatory payment back to Council.
9.1.3
In circumstances where other than incidental private use has occurred, the Local Government Act 1993 (Section 252) provides for Councillors fees to be reduced by an amount representing the private benefit to the Councillor. Councillors are required to report to the General Manager any significant private use of Council facilities immediately.
Political Benefits 9.2.1
Campaigns for re-election are considered to be a political benefit. Official council material such as letter head, publications, websites as well as council services and forums must be not be used for such personal interests. Situations in which the appearance may be given that these are being used for such purposes are also to be avoided (Code of Conduct clause 10.16)
9.2.2
The fundraising activities of political parties, including political fundraising events, are considered to be personal interests. Council will not pay expenses or provide facilities to Councillors in relation to supporting and/or attending such activities and events.
Disputes
Any dispute of payment of expenses involving councillors are to be reviewed by the General Manager and Mayor. If the dispute involves the Mayor or General Manager, the matter is to be resolved by full Council at a Council meeting.
11
Internal Auditing Controls
An audit of the expenses incurred by the Mayor and Councillors is to be included in the Internal Audit Strategic Plan and undertaken in the second and fourth year of each Council Office Term.
12
Breaches
12.1
Suspected breaches of this policy are to be reported to the General Manager.
Griffith City Council Annual Report 2017/18
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12.2
Alleged breaches of this policy shall be dealt with by following the processes outlined for breaches of the Code of Conduct, as detailed in the Code and in the Procedures for the Administration of the Code.
13
Provisions – Expenses
13.1
Beyond the facilities provided by Council to Councillors and the Mayor, it is expected that additional expenses will be incurred in the performance of Councillors’ and the Mayor’s civic duties. Accordingly, Council will provide annual allowances, together with reimbursement of approved expenses incurred in the performance of a Councillor’s or Mayor’s role.
13.2
No allowances or expenses other than those expressly contained in this policy are payable to the Mayor or Councillors.
14
General Expenses
General expenses are not allowed under the provisions of this policy. A general expense allowance is a sum of money paid by a Council to a Councillor to expend on an item or service that is not required to be receipted and/or otherwise reconciled according to a set procedure and within a specific timeframe.
15
Monetary Limits
All expenses are allocated a monetary limit. The limit may reflect an actual limit or be an actual amount aligned to a monthly or annual limit. Refer to Appendix D for all Monetary Limits for Expenses, Equipment and Facilities.
16 Local Travel Arrangements and Expenses (Within the LGA) 16.1
Council will maintain an overall budget line item for Travel Expenses as is currently established. Expenses incurred by individual Councillors will be tracked against the overall budget line item. Totals for each individual Councillor will be disclosed as part of the Quarterly Financial Review of Council operations. LIMIT: Appendix E
16.2
Councillors may claim expenses associated with reasonable travel expenses for travel relating to defined Council business within the Local Government area. Travel by Councillors should be undertaken by utilising the most direct route and most practicable and economic mode of transport subject to any personal medical considerations. A number of transport arrangements are available to Councillors:
16.3
Council Vehicle
A suitable vehicle or vehicles may be provided by the Council for use on official duties connected with the office of Councillor.
Griffith City Council Annual Report 2017/18
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16.4
Use of Private Motor Vehicle
A Councillor’s registered and insured private vehicle may be used for official travel, but such usage must be approved jointly by the Mayor and General Manager prior to the journey. Where a private vehicle is used with appropriate approval, the Mayor’s or Councillor’s claim is to be as follows: 16.4.1 If no Council vehicle was available to be utilised by the Mayor or Councillor then the claim is to be via the kilometre allowance (as provided by the Local Government State Award) at the date of travel. The travel must be via the most direct route between the Councillor’s place of residence within Griffith Local Government Area and the destination. 16.4.2 If a Council vehicle is available and Councillors elect to utilise their own vehicle (for example as they may be travelling on to an alternate location and not returning directly to Griffith) reimbursement will be by way of "actual" fuel receipts and not the set rate per kilometre method. 16.4.3 Participation in the Meals on Wheels program is deemed as a community service and travel expensed not be claimable. 16.5
Cab Charge
If approved jointly by the Mayor and General Manager, a Councillor may be issued with a cab charge card for use when on Council business, provided that at least one of the following conditions apply: • • • • 16.6
A Council vehicle is not reasonably available to provide such transport; The provision of a vehicle would not be economical in the circumstances; The Councillor does not own a registered vehicle; or The Councillor is not a licensed driver.
Incidental Expenses
Reasonable incidental expenses associated with attendance at a conference upon presentation of a claim and receipts for the following as defined in section 19.7. LIMIT: As per Appendix D – Incidental Expenses
17
Travel Arrangements & Expenses Outside the LGA (Including Intra and Interstate Travel)
17.1
Total interstate, long distance intrastate, and overseas travel expenses for all councillors will be capped at a maximum dollar amount per year. This amount will be set aside in Council’s annual budget. Expenses incurred by individual Councillors will be tracked against the overall budget line item. Totals for each individual Councillor will be disclosed as part of the Quarterly Financial Review of Council operations. LIMIT: Appendix E
17.2
Approval for travel outside the LGA for travel, accommodation and expense reimbursement must be granted prior to the travel and shall be given jointly by the Mayor or Deputy Mayor and the General Manager.
Griffith City Council Annual Report 2017/18
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17.3
All travel by Councillors should be undertaken by utilising the most direct route and the most practicable and economical mode of transport subject to any personal medical considerations.
17.4
Where travel is by motor vehicle, it should be undertaken by a Council vehicle.
17.5
Where no Council vehicle is available, Councillors may utilise their own vehicle (see 16.4).
17.6
When attending official engagements and functions where the Councillor has been authorised by the Council to do so, or is deputising for the Mayor as an authorised Council delegate, at any conference as defined in this policy held outside the Griffith Local Government Area, a Councillor may claim for approved use of a private motor vehicle.
17.7
If a Council vehicle is available and Councillors elect to utilise their own vehicle (for example as they may be travelling on to an alternate location and not returning directly to Griffith) reimbursement will be by way of ‘actual’ fuel receipts and not the set rate per kilometre method.
17.8
Hire cars, taxi fares, tolls and parking costs which are reasonably required in attending conferences may also be claimed under this policy.
17.9
Air Travel 17.9.1 Travel by air must be to economy standard. 17.9.2 Prior approval for accommodation and incidental expenses incurred outside the LGA must be granted to obtain a reimbursement of expenses. The application must be made to the General Manager and should include full details of the travel, accommodation and expenses, including itinerary, costs and reasons for the travel.
17.10 Accommodation Reasonable accommodation costs including the night before and/or after the conference or meeting where that is necessary due to travel and/or conference/meeting timetables. LIMIT: As per Appendix D – Accommodation 17.11 Incidental Expenses Incidental expenses associated with attendance at conferences, seminars or training courses may be reimbursed upon presentation of a claim form and appropriate receipts. LIMIT: As per Appendix D – Incidental Expenses
18
Disallowed Travel Expenses
The driver is personally responsible for all traffic or parking fines incurred while travelling in private or Council vehicles on Council business.
Griffith City Council Annual Report 2017/18
Page 94
19
Conferences & Seminars
19.1
For the purpose of this policy, a conference or seminar is considered to be of a residential nature, with a program spanning more than one day. Workshops and training courses generally span a single day and are non-residential in nature.
19.2
Council will set aside a total dollar amount annually in its budget to facilitate Councillor attendance at conferences and seminars. This allocation is for all Councillors. The General Manager will ensure that access to expenses relating to conferences and seminars is distributed equitably. BUDGET: Appendix E
19.3
Attendance at Conferences and Seminars 19.3.1 The Mayor and Councillors will be nominated and authorised to attend conferences by the Council, through resolution duly passed in open session at a Council Meeting. 19.3.2 A resolution of Council is not required for Councillors to attend seminars or conferences in the following circumstances: • • •
During Council recess; Where a conference is for one day or less or does not involve an overnight stay; or Where there is insufficient time for consideration by the full Council.
19.3.3 In the event of any of the above circumstances the Mayor jointly with the General Manager are to approve Councillors’ attendance at seminars or conferences. 19.4
Applicable Conferences
The conferences to which this policy applies shall generally be confined to: •
Annual conferences and special one-off conferences called or sponsored by any of the following Associations: o o o o o o o
Local Government NSW Australian Local Government Women’s Association Australian Local Government Association National General Assembly of Local Government Murray Darling Basin Authority Australian National Roads and Transport Congress Regional Capitals Australia
•
Annual conferences of the major professions in Local Government.
•
Conferences which further training and development efforts of the Council and of Councillors or which relate to or impact upon the Council’s functions.
•
Conferences or meetings of organisations or bodies to which a Councillor has been elected, or appointed as a delegate or member of the Council, or LGNSW, ALGWA, or ALGA.
Griffith City Council Annual Report 2017/18
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• 19.5
Attendance at any other type of conference or seminar would require the prior approval of the full Council. Expression of Council's Viewpoint at Conferences
Where a viewpoint of Council may be sought at a Conference, the conduct of Delegates representing Council shall be governed as follows: •
Where possible, Delegates should express only Council's viewpoint when representing Council.
•
Where Council has not determined a viewpoint on any issue being raised at a Conference, or new information is provided, then the Delegate shall represent the best interests of Council.
19.6
Registration, Travel and Accommodation Bookings 19.6.1 Delegates must, within 3 business days of the Council resolution authorising them as a delegate, contact Council to arrange for the relevant bookings to be made. 19.6.2 Any special requirements which the delegate may have in relation to the conference, travel or accommodation are to be advised to Council at this time. 19.6.3 Registration, travel, accommodation bookings and confirmation of bookings for conferences and workshops will be coordinated through Council’s Executive Services Unit. 19.6.4 Where payment is required up-front, delegates must provide to Council’s Executive Services Unit a form of payment to meet those up-front costs: • •
19.7
An approved expense advance authorised by the Mayor and General Manager, or A valid credit card or bank detail.
Conference Costs
The Council shall pay or reimburse the Mayor or a Councillor: • •
Registration: All normal registration costs, including costs relating to official luncheons, dinners and tours/inspections which are relevant to the interests of the Council. Accommodation: Reasonable accommodation costs including the night before and/or after the conference where that is necessary due to travel and/or conference timetables. Council should take advantage of any “corporate rates” at accommodation venues as secured by Conference organisers LIMIT: As per Appendix D – Accommodation
•
Travel: All reasonable travel costs to and from the conference location and venue in accordance with the requirements for travel as outlined in this policy. LIMIT: As per Appendix D – Travel
Griffith City Council Annual Report 2017/18
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•
Incidental Expenses: Incidental expenses associated with attendance at conferences, seminars or training courses may be reimbursed upon presentation of a claim form and appropriate receipts. Incidental expenses include: o
Any hotel/motel accommodation;
charges
associated
with
the
Conference,
other
than
LIMIT: As per Appendix D – Incidental Expenses o
All telephone or facsimile calls or internet charges related to Council business;
o
Reasonable lunches, dinners and other meals incurred whilst travelling to or from the Conference and other meals occurring during the Conference but not included in the conference registration fee;
LIMIT: As per Appendix D – Meals o o 19.8
Incidental expenses, e.g. parking, motorway or bridge tolls, laundry and refreshments; Any optional activity in a conference program, but excluding any pre or post conference activities.
Report to Council 19.8.1 Attendance at any conference, seminar, training course or workshop shall be the subject of a report to Council outlining the major issues raised at the event and its relevance to the Griffith City Council with recommendations for further areas of investigation. This section does not apply to a Councillor’s attendance at the annual conferences of the following associations: • • • • • • •
Local Government NSW Australian Local Government Women’s Association Australian Local Government Association National General Assembly of Local Government Murray Darling Basin Authority Australian National Roads and Transport Congress Regional Capitals Australia
19.8.2 Where a group of Councillors attend the same event, the report to Council may be submitted by the group, but must be signed by all Councillors. 19.8.3 The delegate(s) must submit this report to Council within one calendar month of the conference. 19.8.4 The report to Council should be in writing and include the following sections: • • • •
The purpose / subject matter of the conference, including the reason for the attendance of the delegate The agenda of the conference Any items of interest to Council discussed at the conference Recommendations for further areas of action or investigation
19.8.5 The written report should be provided to the General Manager as soon as practicable.
Griffith City Council Annual Report 2017/18
Page 97
20 Professional Development (Workshops / Training Courses) 20.1
All Councillors are entitled to attend workshops and training courses; however there is no obligation on any Councillor to attend.
20.2
In the first year of a new Council term, Council will provide a comprehensive induction program for all Councillors which considers any guidelines issued by the Office of Local Government (OLG). The cost of the induction program will be in addition to the ongoing professional development funding.
20.3
Council will maintain an overall budget line item for Professional Development as is currently established. Expenses incurred by individual Councillors will be tracked against the overall budget line item. Totals for each individual Councillor will be disclosed as part of the Quarterly Financial Review of Council operations.
20.4
Seven days prior notice to any workshop must be given to Councillors in writing (electronic notification is also appropriate).
20.5
Costs associated with the attendance of a Councillor at workshop or training courses may be claimed by the Councillor provided that the workshop or course is specifically related to the Councillor’s civic duties and responsibilities.
20.6
Annual membership of professional bodies will only be covered where the membership is relevant to the exercise of the Councillor’s civic duties, the Councillor actively participates in the body and the cost of membership is likely to be fully offset by savings from attending events as a member.
20.7
Attendance at Council Dinners, Functions and Events
Council will meet the cost of Councillors’ attendance at Council Dinners, Functions and Events. The extent of the reimbursement in this section is limited to the cost of the function only. Refer to Appendix F. 20.8
Attendance at Non-Council Dinners, Functions and Events 20.8.1 Council will only meet the cost of Councillors’ attendance at Non-Council Dinners, Functions and Events as detailed in Appendix F. The extent of the reimbursement in this section is limited to the cost of the function only. 20.8.2 A Councillor who is a member of a Council Committee and participating in a committee event is providing a direct benefit to Council. 20.8.3 Council will not pay expenses or provide facilities to Councillors in relation to supporting and/or attending fundraising activities of political parties including political fundraising events as such events are considered to be personal interests.
21
Spouse, Partner & Accompanying Persons’ Expenses
21.1
Allowable Expenses for Accompanying Persons 21.1.1 Council shall meet the costs of registration and any official conference dinners of the Mayor’s or Councillors’ accompanying person in attending the following annual conferences: Griffith City Council Annual Report 2017/18
Page 98
• • • • • •
Local Government NSW Australian Local Government Association National General Assembly of Local Government. Murray Darling Basin Authority Australian National Roads and Transport Congress Regional Capitals Australia
21.1.2 All travel expenses, additional accommodation expenses, accompanying person tours and other sundry expenses incurred by the accompanying person shall be the personal responsibility of the individual Councillor. 21.2
Allowable Expenses for Person Accompanying the Mayor (or Councillor representing the Mayor) at: 21.2.1 Attendance at Council and Non-Council Dinners, Functions and Events within the Local Government Area: Costs incurred by a person accompanying the Mayor (or Councillor representing the Mayor) will be reimbursed for attending official Council and Non-Council Dinners, Functions and Events within the Griffith Local Government area. The extent of the reimbursement in this section is limited to the cost of the function only. 21.2.2 Attendance at Dinners, Functions and Events outside the Local Government Area: Costs incurred by a person accompanying the Mayor (or Councillor representing the Mayor) will only be reimbursed when that person is invited to accompany the Mayor (or Councillor representing the Mayor) when the Mayor is called to attend an official function or perform a ceremonial duty on Council’s behalf outside the Council area, but within the State. The extent of the reimbursement in this section is limited to the cost of the function only. 21.2.3 Examples could include charitable functions and other functions or award ceremonies to which the Mayor has been invited to represent the Council. Expenses will be reimbursed in accordance with the policy.
21.3
Disallowed Expenses for Accompanying Persons
Council will not meet expenses associated with the attendance of an accompanying person at: 21.3.1 Attendance at any conference or event not noted in section 21.2 - Allowable Expenses for Person Accompanying the Mayor (or Councillor representing the Mayor) above. 21.3.2 Any event or function outside the Council area, including interstate and overseas (with the exception of attendance at annual conferences of those bodies noted above).
22
Overseas Travel Including Sister City Trips
22.1
Overseas travel must be approved by a meeting of the full Council prior to a Councillor undertaking the trip. Travel must be approved on an individual trip basis.
22.2
Detailed proposals for overseas travel should be developed and included in Council business papers. These proposals shall include nomination of the Councillors undertaking the trip, the purpose of the trip and expected benefits. The duration, itinerary and approximate total costs of each proposed visit should also be provided.
Griffith City Council Annual Report 2017/18
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22.3
After returning from overseas, Councillors will provide a detailed written report to Council on the aspects of the trip relevant to Council business and/or the local community. Councillors are also required to report back on their overseas travel to a full meeting of Council.
22.4
The Business Development and Major Projects Committee oversees the Sister City Relations within Council.
22.5
The Business Development and Major recommendations to Council in relation to:
Projects
Committee
is
to
make
22.5.1 Determinations on validity of trips based on the International Relations Positioning Statement (Griffith City Council) and the application of the Guidelines for Payment of Expenses for Mayors and Councillors published by the Office of Local Government in October 2009. 22.5.2 In making any recommendation particular regard is to be given to guideline 2.3.3 Travel (Office of Local Government - Guidelines for Payment of Expenses and Provision of Facilities for Mayors and Councillors NSW - October 2009) i.e. “Council should avoid international visits unless direct and tangible benefits can be established for the council and the local community”. 22.5.3 Nomination of any Councillor for funding to undertake overseas travel should be based on the Councillor demonstrating an ability to achieve direct and tangible outcomes for the community during the trip (expenses to be covered include economy class airfare, standard hotel rooms, meals and incidentals such as internal travel). 22.5.4 Councillors are selected by the Business Development and Major Projects Committee and endorsed by Council on criteria based around the trip, such as language, business credentials, authority etc. Normally it will be expected that the Council will have established business contacts in the field that it is planned to benefit from the initiative, or produce evidence of a chain of business contact sufficient to encourage a reasonable expectation that a direct and tangible benefit will result from the Councillor undertaking the trip.
23
Care & Other Related Expenses
23.1
Council will reimburse a Councillor’s cost for care arrangements including childcare expenses and the care of elderly, disabled and/or sick immediate family members to allow the Councillor to undertake their business obligations.
23.2
Council will maintain an overall budget line item for Care Expenses. Expenses incurred by individual Councillors will be tracked against the overall budget line item. Totals for each individual Councillor will be disclosed as part of the Quarterly Financial Review of Council operations.
23.3
Payment for other related reasonable expenses associated with the special requirements of councillors such as disability and access needs to allow performance of normal civic duties and responsibilities is allowable under this section under Clause 1.6.12 of the Department of Local Government Guidelines for the Payment of Expenses and Provision of Facilities for Mayors and Councillors in NSW (the Guidelines).
23.4
Expense claims for reimbursement are to be accompanied by an itemised receipt.
LIMIT: As per Appendix D – Care and other Expenses Griffith City Council Annual Report 2017/18
Page 100
24
Legal & Insurance Expenses for Mayor & Councillors
24.1
Subject to conditions as identified in section 25 – Conditions for Provision of Legal Expenses, legal assistance will be provided to the Mayor and Councillors in the event of an enquiry, investigation or hearing, into the conduct of a Councillor by: • • • • • • •
The Independent Commission Against Corruption; the Office of the Ombudsman; the Office of Local Government; the Police; the Director of Public Prosecutions; the Local Government Pecuniary Interest Tribunal; or the Council Conduct Review Panel.
24.2
Legal assistance will be provided to the Mayor and Councillors where the subject of the inquiry, investigation or hearing arises from the performance in good faith of a Councillor’s duties under the Act and the matter before the investigative or review body has proceeded past any initial assessment phase to a formal investigation or review. Council, by resolution, may reimburse the Mayor and such Councillor, after the conclusion of the enquiry, investigation, hearing or proceeding, for all legal expenses properly and reasonably incurred, given the nature of the enquiry, investigation, hearing or proceeding, on a solicitor/client basis.
25
Conditions for Provision of Legal Expenses
Legal assistance and reimbursement as specified above will only be provided upon resolution of the Council and subject to the following conditions:
26
•
The amount of such reimbursement shall be reduced by the amount of any moneys that may be or are recouped by the Mayor or Councillor on any basis.
•
The enquiry, investigation, hearing or proceeding results in a finding substantially in favour of the Mayor or Councillor.
•
The amount of such reimbursement is limited to the equivalent of the fees being charged by Council’s Solicitors.
•
The legal costs have not arisen from legal proceedings initiated by a Councillor under any circumstance.
•
The legal costs have not arisen from a Councillor seeking advice in respect of possible defamation or in seeking a non-litigious remedy for possible defamation.
•
Legal costs will not be met for legal proceedings that do not involve a Councillor performing their role as a Councillor.
Insurance Expenses & Obligations
The Mayor and Councillors will receive the benefit of insurance cover to the limit specified in Council’s insurance policies.
Griffith City Council Annual Report 2017/18
Page 101
Councillors and Officer Liability Council provides indemnity to any person who was, is presently, or in the future becomes an elected member of Council, or a Committee Member of a legally constituted committee under the Local Government Act 1993, in the event of personal litigation being instigated against them for any action arising whilst that person was exercising their duty. •
Professional Indemnity
Provides indemnity to an individual against litigation resulting from the excise of their official professional duties. •
Statutory Liability
Provides indemnity for fines and penalties arising out of the conduct of the business of Council. •
Personal Accident:
Provides for the payment of non-medical expenses and the loss of wages resulting from an accident whilst on official business for Council and a capital payment if the accident resulted in death. This cover extends to Councillors and their partners whilst on official business of Council.27
Facilities – General Provisions
27.1
It is recognised that Councillors and the Mayor have specific needs to meet the demands of civic office. Accordingly, Council will provide facilities to Councillors, together with additional exclusive facilities for the Mayor’s use, to allow all Councillors to perform their duties.
27.2
All equipment and furniture provided under this section shall always remain in the possession of the Councillor during his/her term of office, and shall remain the property of the Council and returned to the Council in good operational order and condition upon ceasing to be an elected member of the Council.
27.3
Such provision of facilities shall be subject to Section 254A of the Act and any specific resolution of the Council under Section 254A of the Act.
27.4
The Code of Conduct makes provision about the use of Council resources to ensure that Councillor expenses and facilities are not used inappropriately. The Code of Conduct provides that Council resources must be used ethically, effectively, efficiently, and carefully. Council property including intellectual property, official services and facilities must not be misused by any person or body for private benefit or gain. Councillors must also avoid any action or situation that could create the appearance that Council resources are being used inappropriately (Clauses 10.12-10.14 and 10.15).
28
Provision of Equipment & Facilities for Councillors
Council will provide the following facilities and administrative support to Councillors to assist them in the effective discharge of their civic duties. The provision of such equipment will be of a standard deemed by the General Manager as appropriate for this purpose.
Griffith City Council Annual Report 2017/18
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29 Monetary Limits for Provision of Equipment & Facilities Provision of equipment and facilities are allocated a monetary limit where applicable. The limit may reflect an actual limit or be an actual amount aligned to a monthly or annual limit. Refer to Appendix D for all Monetary Limits for Expenses, Equipment and Facilities. Councillors must adhere to prescribed limits unless otherwise approved by the Mayor or General Manager The following facilities will be made available to all Councillors:
30
Refreshments
Reasonable refreshments will be provided at Council meetings and workshops, and meetings of the Mayor or Councillors with Parliamentary representatives, visiting dignitaries and other delegations. Refreshments be set as per the budget provided for Civic Receptions on an annual basis. LIMIT: As per Appendix D – Refreshments
31
Stationary
Each Councillor will be provided with a reasonable amount of appropriate stationery to carry out their civic duties, including but not limited to: • • • • • • •
Mayoral and Councillor Letterhead stationery and envelopes (Crest letterhead with “From the Office of the Mayor and Councillors” typed in header) Name badges Business cards Writing pads and pens Paper and consumables for printers and fax machines Postage Stamps Christmas and festive cards
LIMIT: As per Appendix D – Stationery
32
Corporate Dress
Each Councillor will be supplied with two Griffith City Council neckties or scarves, and if requested, a corporate sports coat. LIMIT: As per Appendix D – Corporate Dress
33
Secretarial Support
Reasonable secretarial/clerical support will be provided to Councillors during normal office hours for work directly related to the duties of office.
34
Complimentary Tickets
No complimentary tickets will be provided to Councillors for attendance at any Council operated facility other than for official functions as detailed in Appendix F.
Griffith City Council Annual Report 2017/18
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35
Office Equipment
Councillors will be provided with reasonable access to the photocopier and facsimile machine in the Council during normal office hours for work directly related to the duties of office.
36
Information & Communication Technology
Council will maintain an overall budget line item for Information and Communication Expenses as is currently established. Expenses incurred by individual Councillors will be tracked against the overall budget line item. Totals for each individual Councillor will be disclosed as part of the Quarterly Financial Review of Council operations.
37
Communications Technology
37.1
Council will reimburse reasonable telephone calls (landline and mobile) and facsimile costs associated with the execution of Councillors’ civic duties. Expense claims for reimbursement are to be accompanied by an itemised bill, with usage relating to Council business highlighted. LIMIT: As per Appendix D – Communications Technology
37.2
Councillors will be supplied with an iPad set up to enable internet access, emailing and processing of correspondence and access to Council business papers, minutes, policies and other Council records. All requisite software will be installed on that device.
37.3
Councillors will be allocated each month, 8GB of data (3/4G). Notification to the device will be provided if the monthly allocated data limit is being reached or exceeded.
37.4
Councillors will also be supplied with a printer upon request.
37.5
There is no provision for Councillors to produce and disseminate personalised pamphlets, newsletters and the like. LIMIT: As per Appendix D – Information Technology
38
Provision of Additional Facilities for the Mayor
In addition to the facilities provided to all Councillors, Council will provide a number of specific facilities to the Mayor. 38.1
Vehicle
A suitable vehicle will be made available to the Mayor (at the same level as provided to the General Manager) with all associated expenses (fuel, insurance, registrations and maintenance) to be met by Council. The vehicle is for use by the Mayor for all official, executive and social duties connected with the Office of the Mayor, accounting for some private use. 38.2
Log Book
A log book must be kept for a 12 week period recording all private usage and submitted to Council by the Mayor within 12 months of his/her election. If private usage is greater than 25% of the vehicle use, the kilometres greater than 25% will be reimbursed to Council as considered significant private use. The reimbursement will be per ATO travel guidelines.
Griffith City Council Annual Report 2017/18
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• •
38.3
Council Owned Vehicle – based on the three month log a monthly invoice will be sent to the Mayor for the estimated monthly kilometres greater than 25% of the vehicle use (significant private use). Annual Amount for Private Motor Vehicle Owned by the Mayor – based on the three monthly log kept by the Mayor, the Mayor's monthly payment for the provision of the motor vehicle will be reduced every month by the estimated monthly kilometres greater than 25% of the vehicle use (significant private use). Physical Impairment Causing Use of Private Vehicle for Mayoral Duties 38.3.1 Clause 1.6.12 of the Department of Local Government Guidelines for the Payment of Expenses and Provision of Facilities for Mayors and Councillors in NSW (the Guidelines) provides that policies should take into account of and make reasonable provision for the special needs of Councillors to maximise participation in the civic duties and business of Council, including provision for Councillors with disabilities. 38.3.2 With this principle in mind the following is to be provided to the Mayor in the event that the Mayor determines to utilise his/her own private disabled modified vehicle in lieu of utilising a Council provided vehicle: •
Should the Mayor choose not to utilise the Mayoral vehicle, Council will pay an annual amount of $15,000 (indexed annually to the transportation CPI index) payable monthly to the Mayor, to utilise his/her own private vehicle. This represents the cost to Council of the use and maintenance of the vehicle.
38.3.3 This amount is based upon on the annual cost to Council of providing a Mayoral vehicle (which is at the same level as the General Manager) as assessed by Council’s Fleet Services Manager less the estimated cost of private use (assessment 2008 see Appendix E). 38.4
Refreshments
Reasonable provision of refreshments for the Mayor’s Office and Civic and Mayoral Receptions. LIMIT: As per Appendix D – Refreshments 38.5
Mobile Telephone
The Mayor will be provided with an appropriate mobile telephone and/or communications device for use in relation to official duties of the office of Mayor. LIMIT: As per Appendix D – Communication Technology 38.6
Corporate Credit Card
The Mayor will be provided with a Corporate Credit Card for Council related business pursuant to the provisions of this policy to a maximum monthly amount. LIMIT: As per Appendix D – Corporate Credit Card
Griffith City Council Annual Report 2017/18
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38.7
Secretarial Support
The Mayor will be provided secretarial support, including telephone and reception duties, word processing and the organisation of receptions.
39
Acquisition & Return of Facilities & Equipment by Councillors
39.1
The property provided to Councillors remains the property of Council. Councillors must return all the property promptly on completion of the term of office, extended leave of absence, at any time at the request of the General Manager or at the cessation of their civic duties. Failure to return information technology items within the required timeframe will result in the items being remotely disabled and disconnected.
39.2
Councillors may purchase Council equipment previously allocated to them at the cessation of their duties or when equipment is to be replaced. The sale of such equipment should be at a fair market price or written down value, whichever is the higher.
40
Gifts or Benefits
40.1
Council Policy ‘GC-CP-414 Gifts & Benefits’ provides instruction for Councillors in regard to managing offers of gifts and benefits and is designed to appropriately guide whether an offer of a gift or benefit should be refused or accepted, and if accepted, how to manage that acceptance. Fundamental to this policy is the ‘Gifts and Benefits Declaration Form’ and the ‘Gifts and Benefits Register’ for the declaration and recording of the management of offers of gifts or benefits.
40.2
In circumstances where it is appropriate for Councillors to give a gift or benefit (for example, on a Council business related trip or when receiving visitors), these gifts and benefits should be of token value and in accordance with Council’s Code of Conduct (GC-CP-404). For clarification on what token gifts and benefits are see the Code of Conduct Part 5.
41
Time Limit for Claiming Expenses
Councillors are required to submit their application for reimbursement of expenses within 60 days of the date of the expense.
42
Reimbursement & Reconciliation of Expenses
42.1
Expenses will be reimbursed to Councillors only where they have been incurred in accordance with this policy.
42.2
A Councillors Claim for the Reimbursement of Expenses Form must be prepared and signed by the Councillor and submitted for approval within the time limit (Appendix A, B or C).
42.3
Supporting documentation must accompany each expense claim and constitutes: • • •
Receipts for travel, accommodation, registration and other incidental costs Conference timetables Travel itineraries or booking confirmations
Griffith City Council Annual Report 2017/18
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•
Receipts for all other expenses incurred by Councillors under this Policy
42.4
Incidental expenses may not require specific receipts provided it can be demonstrated that the expenditure was incurred and it is not general in nature. Where receipts are not required it would be appropriate for Councillors to certify that the expenditure was for the purpose intended.
42.5
The level of the supporting documentation should be commensurate with the nature of the expenditure i.e. parking, tolls, refreshments and the like may only require a signed statement listing the payments.
42.6
Completed expense claim forms are to be submitted to the General Manager through the Mayor’s Executive Assistant. On approval of the expense claim, reimbursement will be processed and deposited into the Councillors nominated bank account.
43
Payments in Advance
43.1
Councillors may request payment in advance in anticipation of expenses to be incurred in attending conferences, seminars and training away from home, as well as any other service or facility covered by this policy.
43.2
A completed Expense Claim Form is required, including supporting relevant documentation. The claim form is required to be completed to account for the advance payment and any excess to be repaid or deficit to be reimbursed. Where an excess of advance over actual expenses is recorded, cash or cheque repaying the excess advance must accompany the claim when it is submitted.
44
Publication
44.1
This policy will be published on Council’s website.
44.2
Actual expenses incurred by Councillors will be reported through the Quarterly Financial Review Process.
45
Reporting
45.1
Council will report on the provision of expenses and facilities to Councillors as required in the Act and Regulations.
45.2
Detailed reports on the provision of expenses and facilities to Councillors will be publicly tabled at a Council Meeting every six months and published in full on Council’s website. These reports will include expenditure summarised by individual Councillor and as a total for all Councillors.
Griffith City Council Annual Report 2017/18
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46
Definitions
accompanying person
Means a spouse, partner or de facto or a person with a close personal relationship to the Councillor and/or provides carer support to the Councillor
council dinners, functions and events
Events, meetings, dinners, functions, or similar occasions when organised by Griffith City Council. Councillors attending a Council Dinner, Function or Event will be entitled to claim reimbursement of expenses in accordance with this policy.
non-Council Dinners, Functions and Events
Events, meetings, dinners, functions, or similar occasions (not being a conference) when organised outside of Griffith City Council. Payment of expenses for Councillors attending a nonCouncil Dinner or non-Council Event will be subject to Appendix F of this policy.
The Act
Means the Local Government Act 1993 (as amended)
Conference
Shall mean any conference, seminar, congress, forum, meeting, deputation, or event related to the industry of local government and held within Australia. A conference is generally considered residential in nature, with a programme spanning more than one day
the Regulation
Means the Local Government (General) Regulation 2005
seminar
See definition of Conference, above
workshop, training course
For the purpose of this policy, workshops and training courses span a single day and are non-residential in nature
Mayor
Means the elected mayor, or the deputy mayor acting in the position of mayor in the mayor’s absence.
Expenses
Payments made by the council to reimburse councillors for reasonable costs or charges incurred or to be incurred for discharging their civic duties. Expenses must be outlined in a council’s policy and may be either reimbursed to a councillor or paid directly by a council for something that is deemed to be a necessary expense to enable them to perform their civic duties. Expenses are separate and additional to annual fees.
facilities
Equipment and services that are provided by councils to councillors to enable them to perform their civic duties with relative ease and at a standard appropriate to their professional role as councillors.
official duties of civic office/civic duty
Duties that councillors are required to undertake to fulfil their legislated role and responsibilities for the council that should result in a direct benefit for the council and/or for the local government area.
role of a Councillor
Refer to Section 232 of the Local Government Act
Griffith City Council Annual Report 2017/18
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47
Legislation, Guidance & Other Related Policies •
Local Government Act 1993, Sections 252 and 253
S.252 Payment of expenses and provision of facilities (1) Within the first 12 months of each term of a council, the council must adopt a policy concerning the payment of expenses incurred or to be incurred by, and the provision of facilities to, the mayor, the deputy mayor (if there is one) and the other councillors in relation to discharging the functions of civic office. (2) The policy may provide for fees payable under this Division to be reduced by an amount representing the private benefit to the mayor or a councillor of a facility provided by the council to the mayor or councillor. (3) A council must not pay any expenses incurred or to be incurred by, or provide any facilities to, the mayor, the deputy mayor (if there is one) or a councillor otherwise than in accordance with a policy under this section. (4) A council may from time to time amend a policy under this section. (5) A policy under this section must comply with the provisions of this Act, the regulations and any relevant guidelines issued under section 23A. S.253 Requirements before policy concerning expenses and facilities can be adopted or amended (1) A council must give public notice of its intention to adopt or amend a policy for the payment of expenses or provision of facilities allowing at least 28 days for the making of public submissions. (2) Before adopting or amending the policy, the council must consider any submissions made within the time allowed for submissions and make any appropriate changes to the draft policy or amendment. (3) Despite subsections (1) and (2), a council need not give public notice of a proposed amendment to its policy for the payment of expenses or provision of facilities if the council is of the opinion that the proposed amendment is not substantial. (4) (Repealed) (5) A council must comply with this section when proposing to adopt a policy in accordance with section 252 (1) even if the council proposes to adopt a policy that is the same as its existing policy. • • • • •
Local Government (General) Regulation 2005, Clauses 217 and 403 Office of Local Government - Guidelines for the payment of expenses and the provision of facilities for Mayors and Councillors in NSW, 2009 Local Government Circular 09-36 Guidelines for Payment of Expenses and Facilities Local Government Circular 05-08 legal assistance for Councillors and Council Employees. Griffith City Council Code of Conduct
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Appendix A REIMBURSEMENT OF EXPENSES – COUNCILLORS CLAIM FORM Councillors Name: __________________________________________________ Claim for expenses incurred during a trip to ……………………………………………………………………………………………for ………………………………………………………………………………….….………... between the dates ………………………….................................................................... Attendance fee
$…………………………
Travel
$…………………………
Accommodation
$…………………………
Meals
$…………………………
Total Claimed
$…………………………
Note: All invoices / receipts are to be attached to this return)
Councillor’s signature:……………………………………………………….……………
RECEIPT I acknowledge receiving the sum of $………………………. for the above claim. Signature of Councillor:
_________________________________________
Date:
_________________________________________
Note: Councillors are required to submit their application for reimbursement for expenses within 60 days of the date of the expenses being incurred (Refer Clause 2.3.2 Time Limit for Claiming Expenses).
OFFICE USE ONLY Has this event/meeting been declared by the Mayor and General Manager as an authorised event?
□ Yes □ No
Authorised by: _________________________ Date:
_________________________
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Appendix B TRAVEL CLAIM FORM - COUNCILLORS
Councillors Name: _____________________________________________________ Claim for travelling expenses for attending ________________________________________________________ Event/ Meeting held on ______________________________________________________________ Distance travelled: _____________________________________________________
Vehicle & amount claimed: (In accordance with the Local Government State Award)
□
Under 2.5 litre @ *¢ per kilometre =
$
□
Over 2.5 litre @ *¢ per kilometre =
$
(please tick correct vehicle)
Signature of Councillor: ___________________________________________
Date:
___________________________________________
* As per Local Government State Award Monetary Rates Note: Councillors are required to submit their application for reimbursement for expenses within 60 days of the date of the expenses being incurred (Refer Clause 2.3.2 Time Limit for Claiming Expenses) OFFICE USE ONLY Has this event/meeting been declared by the Mayor and General Manager as an authorised event?
□ Yes □ No
Authorised by: _________________________ Date:
_________________________
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Appendix C COUNCILLORS CLAIM FOR THE REIMBURSEMENT OF INCIDENTAL EXPENSES
Councillors Name: __________________________________________________ Claim for expenses between the dates….…....................................and……….…………… for……………………………………..………………………………………………………………
Expense Description: ……………………………………..……….…….$………………… Expense Description: ………………………………………..……….….$………………… Expense Description: ……………………………………..………….….$………………… Expense Description: ……………………………………..…….……….$………………… Expense Description: ……………………………………..………….….$………………… TOTAL CLAIMED
$
Signature of Councillor: ___________________________________________ Note: All invoices / receipts are to be attached to this return)
RECEIPT I acknowledge receiving the sum of $……………….. for the above claim. Signature of Councillor: ___________________________________________ Note: Councillors are required to submit their application for reimbursement for expenses within 60 days of the date of the expenses being incurred (Refer Clause 2.3.2 Time Limit for Claiming Expenses) OFFICE USE ONLY Has this event/meeting been declared by the Mayor and General Manager as an authorised event?
□ Yes □ No
Authorised by: _________________________ Date:
_________________________
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Appendix D MONETARY LIMITS NB: Meal, Travelling and other Allowances are consistent with Table 1 of NSW Crown Employees (Public Service Conditions of Employment) Doc Ref
Section Name
Expenses Type
Refreshments
Civic Receptions
Refreshments
Meetings
Stationery
Letterhead, business cards, envelopes, printer paper
Reasonable amounts
Corporate Dress -
Council Ties/Scarves
Each Councillor supplied with 2 GCC ties or scarves
Blazer
Corporate Blazer up to value of $250
To be purchased from a local retailer.
Information and Communication Technology
At Cost
Limit Amount
Comment As per Civic Receptions Annual Budget
Tally maintained per Councillor for inspection
iPad
Actual
Supplied
GCC IT Department to approve model for compatibility & purchase price
Printer
Actual
Reasonable value on request
GCC IT Department to approve model for compatibility & purchase price
8GB per month
Device receives notification when limit about to be reached or exceeded.
Mayor provided for official duties
GCC IT Department to approve model for compatibility & purchase price
Data (3/4G)
Mobile Phone (Mayor)
Actual
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Telephone Calls (include mobile and landline) Incidental and/or Out of Pocket Expenses incurred during Conferences and Seminars and for travel outside the LGA
Actual up to monthly limit
$30 per month - Mobiles $10 per month - Landline
Actual up to daily limit of $100
$100 day
Expenses in this category may include: • Reasonable telephone, facsimile or internet usage related to Council business • Parking • Tolls • Laundry • Refreshments • Any optional activity in a conference program (but excluding any pre or post conference activities) Expenses not reimbursed in this category • Alcohol not consumed as part of a meal
Sustenance
Meal
Actual up to daily limit of $120
Breakfast $27.05 Lunch $30.45 Dinner $51.85
Accommodation
Accommodation
Actual up to daily limit
$313.70 per night
Reasonable lunches, dinners and other meals incurred whilst travelling to or from a Conference • Other meals during a Conference but not included in registration fees • Meals incurred during travel outside the LGA Sydney
$296.70 per night
Canberra
2. $272.70 per night
2. High Cost Country (Wagga, Wollongong etc)
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Travel
Air Travel
3. Country (Albury, Goulburn etc)
Actual within reason
Travel arrangements must be approved by the Mayor
Rail Travel
Actual within reason
Taxi
Actual within reason
Bus
Actual within reason
Parking
Actual within reason
Road Tolls, Parking Use of Private Motor Vehicle
Economy
3. $252.95 per night
Payment Road Tolls, Parking
Actual up to daily limit Per km allowance Actual up to daily limit
Up to $100 per day Claim as per km allowance as set by LG State Award at date of travel Up to $100 per day
Care and Other Related Expenses
Actual up to annual limit
$2,000 per annum per Councillor
Legal Assistance for Mayor and Councillors
Cost of Service
As determined by Council Resolution
Spouse & Partner Expenses
Actual
Mayoral Vehicle
Actual
Mayoral Corporate Credit Card
Actual
Only of Council vehicle not otherwise available
Same level as General Manager $5,000 per month
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Appendix E APPENDIX E: Expense or facility
Maximum amount (as per 2017/18 adopted Budget)
Frequenc y
General travel expenses
$10,000 total for all councillors
Per year
Interstate, overseas and long distance intrastate travel expenses and Conferences and seminars
$14,500 total for all councillors
Per year
Accommodation and meals
As per the NSW Crown Employees (Public Service Conditions of Employment) Reviewed Award 2009, adjusted annually
Per meal/nigh t
Professional development
$8,000 total for all councillors
Per year
ICT expenses
$6,000 total for all councillors (IT equipment) $8,000 total for all councillors (Phone & Data)
Per year
Carer expenses
$ (Currently nil) total for all councillors
Per year
Home office expenses
$1,500 total for all councillors
Per year
Access to facilities in a Councillor common room
Provided to all councillors
Not relevant
Council vehicle and fuel card
Provided to the mayor
Not relevant
Reserved parking space at Council offices
Provided to the mayor
Not relevant
Furnished office
Provided to the mayor
Not relevant
Staff supporting Mayor and Councillors
Provided to the mayor and councillors
Not relevant
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Appendix F Payment of Mayor attendance at Council and non-Council Dinners, Functions and Events
Payment of Councillors attendance at Council Dinners, Functions and Events
Payment of Councillors attendance at non-Council Dinners, Functions and Events
Attendance at non-Council Dinners, Functions and Events to be determined on an individual basis by the Mayor and
General Manager
Council Dinners, Functions and Events (includes Council Committee events) (Examples - FOG Italian Long Table Dinner, Australia Day, Freeman of the City Dinners, Facility Gala Events)
Events which have been part-funded or partsponsored by Council (Examples - Cycle Club Dinner, Inland Tourism Awards Dinner)
Annual events organised by local Service Clubs, Not-forProfit organisations, schools, charities (Example Changeover Dinners, Don Mackay Churchill Fellowship, Salami Festival, Abruzzo Luncheon, School Presentations Days/Nights)
Other events organised by local Service Clubs, Not-forProfit organisations, Schools, Charities (Examples - Charter Nights)
Events Councillors are invited to outside of the Griffith LGA (Examples - Sir John Monash Dinner Jerilderie, SIRENS Fundraising Events)
Official openings of local landmarks and facilities (Sikh Temple, Monument Unveilings)
Attendance at nonCouncil Dinners, Functions and Events to be determined via report
to the Ordinary Meeting of Council
Political Party Fundraising Events
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Appendix G Assessment of Motor Vehicle amount for Mayor An assessment of the annual cost of providing a Mayoral vehicle was conducted by the Fleet Services Manager in 2008. This assessment concluded the annual cost to Council of providing this type of vehicle is $20,000 per annum and factors in a calculation of 75% Council use and 25% private use in accordance with Section 252(2) of the Act. If the private use of the Mayor’s vehicle exceeds 25% of the total usage of the vehicle, the Mayor is required to report this to the General Manger and the Mayor will be charged the difference accordingly. The method of doing this will be via a log book maintained by the Mayor for a 12 week period within the first 12 months of being elected into the role of Mayor.
Attachment: Councillor Payment of Exp and Provision of Facilities
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Integrated Planning & Reporting Framework The Office of Local Government implemented the Integrated Planning and Reporting Framework with the objective of improving delivery of services to the community by councils. The framework requires councils to integrate all of their plans together with the objective of delivering services for the community through streamlining Council operations and ensuring optimal use of resources. Under the guidelines every council is required to prepare the following documents:
Community Strategic Plan for at least the next ten years
Delivery Program for four years
Operational Plan annually
Resourcing Strategy made up of the following: Workforce Management Plan Long Term Financial Plan for at least ten years Asset Management Plan
Community Strategic Plan – “guiding griffith 2040” The purpose of the Community Strategic Plan is to identify the community’s main priorities and aspirations for the future and to plan strategies for achieving these goals. While a council has a custodial role in initiating, preparing and maintaining the Community Strategic Plan it is not wholly responsible for its implementation. Other partners such as State agencies and community groups may also be engaged in delivering the long term objectives of the Plan. Essential elements for the Community Strategic Plan include:
A community vision statement.
Strategic objectives for the community that address social, environmental, economic and civic leadership issues identified by the community.
Strategies for achieving each objective.
The Community Strategic Plan must identify assessment methods for determining whether the objectives are being achieved.
Delivery Program The Delivery Program is a statement of commitment to the community from each newly elected Council. The Delivery Program outlines the principal activities to be undertaken by Council to implement the strategies established by the Community Strategic Plan within the resources available under the Resourcing Strategy over the four year term of Council. Essential elements for the Delivery Program include:
Directly addresses the objectives and strategies of the Community Strategic Plan and identifies principal activities that Council will undertake in response to the objectives and strategies.
The Delivery Program must inform and be informed by the Resourcing Strategy.
The Delivery Program must address the full range of Council operations.
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The Delivery Program must allocate high level responsibilities for each action or set of actions.
Financial estimates for the four year period must be included in the Delivery Program.
Operational Plan The Operational Plan has been incorporated in the Delivery Program. It specifies individual projects and activities that will be undertaken during the financial year to achieve the outcomes stated in the Delivery Program. Essential elements of the Operational Plan include:
The Operational Plan must be prepared as a sub-plan of the Delivery Program.
It must directly address the actions outlined in the Delivery Program.
It must identify projects, programs or activities that Council will undertake within the financial year towards addressing these actions.
The Operational Plan must allocate responsibilities for each project, program or activity.
It must identify suitable measures to determine the effectiveness of the projects, programs and activities undertaken.
The Operational Plan must include a detailed budget for the activities to be undertaken in that year.
Resourcing Strategy The Community Strategic Plan, the Delivery Program and Operational Plan is supported by a Resourcing Strategy. The Long Term Financial Plan, the Workforce Management Plan and the Asset Management Plan combine to form Council’s Resourcing Strategy. The Long Term Financial Plan provides information about the affordability and the financial sustainability of Council to address its current and future needs. The Long Term Financial Plan is used to inform decision making during the development of the Delivery Program and must be for a minimum of ten years. The Workforce Management Plan is developed to address the human resourcing requirements of Council’s Delivery Program and must be for a minimum of four years. The Asset Management Plan informs on the current condition and ability of the community assets that exist for delivery of services to the community. Council must account for and plan for all the existing assets under its ownership and any new asset solutions proposed in its Delivery Program. The Asset Management Strategy/Plans must be for a minimum timeframe of ten years. All these integrated plans ensure that Council delivers the expressed levels of service to its community through optimal utilisation of its resources.
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Annual Report Council’s Annual Report is a summary of Council’s performance and achievements during the preceding year. The Annual report publishes data on the objectives outlined in ‘guiding griffith 2040’, Council’s Delivery Program and Operational Plan to track progress towards achieving the community’s vision. The Annual Report focuses on Council’s implementation of the Delivery Program and Operational Plan and also includes some information that is prescribed by the Local Government (General) Regulation 2005. End of Term Report This document is prepared at the end of each Council’s four-year term to report Council’s achievements in implementing the Community Strategic Plan over the previous four years. This can be viewed via the following link: End of Term Report 2012-2016
Integrated Planning and Reporting Framework
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2017/18 Operational Plan Actions, Performance Measurers & Achievements for the Year Council’s Community Strategic Plan, ‘guiding griffith 2040’, was developed around four core themes: Leadership Love the Lifestyle Valuing our Environment, and Growing our City The actions, responsibilities, performance measures and achievements for this financial year, relating to these core themes are outlined as follows.
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Delivery Program and Operational Plan Annual Report 2017/18
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leadership Develop an engaged and connected community Provide clear and transparent communication to the community. DP Action Code
DP Action
Action Code
Action
Performance Measure
Action Status
Comment
1.1.1
Provide a diverse range of mediums to communicate with the community.
1.1.1.1
Ensure regular communication provided through adopted measures.
Number of COGs issued. Number of Media Releases vs % coverage. Number Social Media engagements. Number of Social Media followers. Minimum of 10 Community Catchups per quarter.
Progressing
Council averages over 40 Media Releases per quarter, has a weekly Area News feature of 2 pages and actively engages with the online audience via COG, website and social media.
1.1.2
Provide interactive websites for all Council facilities.
1.1.2.1
Review of current website design, functionality and content.
Number of website hits across the organisation.
Progressing
Ongoing revision to Website occurring as needs demand. Have created specific website for Spring Festival, and review of Visit Griffith website scheduled for completion first Quarter 2018/19.
1.1.3
Provide opportunities for the community to interact with Council and staff.
1.1.3.1
Provide Committees, Working Groups and Friends of Groups to enable community input to Council services and facilities.
Number of Committee recommendations to Council.
Completed
Committee Structure adopted February 2017. Committee structure also includes Working Groups for Australia Day, Spring Fest, Build More Dams, Pioneer Park, Senior Citizen's Hall, and Cemetery which have been active in
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DP Action Code
DP Action
Action Code
Action
Performance Measure
Action Status
Comment
2018. Rose Garden Working Group and Griffith Pound & Rehoming Centre Working Group established March 2018. Friends of Groups are also accommodated for. 1.1.3
Provide opportunities for the community to interact with Council and staff.
1.1.3.2
Maintain an active social media presence; provide Workshops, interactive meetings and community engagement sessions in accordance with the Community Engagement Strategy.
Number of community engagement sessions per quarter.
Completed
Council continues to increase and engage the online audience and provide opportunities for Councillors to engage with the community.
1.1.4
Inform community of Council decisions.
1.1.4.1
Council and Committee Agendas and Minutes prepared and distributed within agreed timeframes.
Council and Committee Minutes uploaded to Council website.
Completed
All Council Business Papers and Minutes are uploaded to Council website minimum of 3 working days before Meeting. Committee Agendas and Minutes uploaded to Council website.
1.1.5
Tourism and Economic Development information collated and distributed to the community.
1.1.5.1
Calendar of Events and other local event information collated and distributed to all stakeholders and operators.
E Newsletter sent out monthly. Facebook continues to grow by 15% over base figure of 3,950 likes.
Completed
Regular communication via various platforms important way to keep people informed or events, workshops and activities.
1.1.5
Tourism and Economic Development information collated and distributed to the community.
1.1.5.2
Tourism and Economic Development Quarterly Report prepared and further enhanced.
Produced quarterly.
Completed
Tourism and Economic Development Quarterly Reports prepared and distributed to Councillors, SMT, Business Development
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DP Action Code
DP Action
Action Code
Action
Performance Measure
Action Status
Comment
& Major Projects Committee, Tourism & Events Committee. The report is available to the public on Council's ED website.
Be well informed, proactive and responsive to current issues that impact our community. DP Action Code
DP Action
Action Code
Action
Performance Measure
Action Status
Comment
1.2.1
Assist our community and State Government to maximise positive outcomes from secondary education infrastructure investment in Griffith.
1.2.1.1
Council to provide feedback to NSW Education Department during planning and construction phases.(Option 1 new secondary school. Option 2 - upgrading Griffith high School and Wade high School.)
Regular engagement with Department of Education.
Progressing
Continuing participation as member of Griffith Secondary Education Advisory Council. New Principal taking hands on role during 2018 with planning new school. Name of new School announced "Murrumbidgee Regional High School."
1.2.2
Explore opportunities to sustain important annual community building events in Griffith and surrounding villages.
1.2.2.1
Engage with organisers of Griffith and Yenda Christmas Carols to determine how best to support these events.
Griffith and Yenda Carols continue on an annual basis.
Progressing
Griffith Carols 2017 a very successful event. Council supported financially and in kind. Yenda Carols 2017 were unfortunately cancelled due to inclement weather. Notwithstanding the weather, Council installed a Christmas tree in Memorial Park.
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DP Action Code
DP Action
Action Code
Action
Performance Measure
Action Status
Comment
1.2.3
Provide a robust Council Committee and Working Group/Friends of structure.
1.2.3.1
Implementation of a new Council Committee and Working Group/Friends of structure.
Number of Committee/Working Groups/Friends of Committee.
Completed
Committee Structure adopted February 2017. Committee structure also includes Working Groups for Australia Day, Spring Fest, Build More Dams, Pioneer Park, Senior Citizen's Hall, and Cemetery which have been active in 2018. Rose Garden Working Group and Griffith Pound & Rehoming Centre Working Group established March 2018. Friends of Groups are also accommodated for.
1.2.4
Maintain two way dialogue with Community Opinion Group (COG).
1.2.4.1
COG is consulted on key projects and issues impacting the community.
Minimum 3 communications to COG per quarter.
Completed
11 Community Opinion Group emails sent 2017/18.
1.2.5
Keep abreast of emerging trends and issues through internal monitoring.
1.2.5.1
Investigate mediums and technologies to enable improved information flow and reporting.
Reports to SMT as required.
Completed
Council is constantly reviewing available technologies to enhance the online experience for users.
1.2.6
Investigate options to improve Councillor interaction with constituents.
1.2.6.1
Provide opportunities for Councillor interaction and investigate online communication options.
Number of Community Workshops/Mornings in the Mall held. Number of online sessions held.
Completed
Council continues to provide opportunities for Councillors to interact with community these include community meetings, community forums, online forums and face to face opportunities.
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Work together to achieve our goals Actively engage with State, Federal and non-government agencies in a local advocacy role. DP Action Code
DP Action
Action Code
Action
Performance Meas6.45ure
Action Status
Comment4.6
2.1.1
Griffith City Council seeks leadership role with implementation of Joint Organisation of Councils (JOs) initiative.
2.1.1.1
The NSW State Government will legislate the establishment of JOs during 2017. Griffith City Council will take a proactive role in the establishment and strategic direction of the Murray/Murrumbidgee JO.
The Murray/Murrumbidgee JO established in accordance with State Government framework.
Progressing
Riverina Murray Region Joint Organisation of Councils scheduled for proclamation 11 May 2018. Griffith City Council resolved to be a member. Minister has accepted GCC application for membership. First Board Meeting held 29 June 2018.
2.1.2
Council actively lobbies Government agencies to provide infrastructure to support our growing City of Griffith and Western Riverina.
2.1.2.1
Pursue grant opportunities to continue construction of Griffith Industrial Link Road.
Appropriate grant applications submitted.
Completed
Grant Funding approved December 2017 of $5.9M towards total project $7.4m for final stage of Southern Industrial Link Road.
2.1.3
Ongoing liaison with State and Federal and non-government agencies on matters of relevance.
2.1.3.1
Meetings held as required.
Number of meetings with State and Federal representatives with Mayor and or GM.
Completed
Interaction with NSW State Government to access funding streams through Regional Development Framework and Growth Funds, Joint Organisation established. Mayor and GM currently advocating upgrade of Griffith Base Hospital with local MPs and State Ministers. Mayor and GM on
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DP Action Code
DP Action
Action Code
Action
Performance Meas6.45ure
Action Status
Comment4.6
Steering Group for new High School concept. 2.1.4
Lobby with an on behalf of agencies to State and Federal governments on matters which affect the community.
2.1.4.1
Meet with key stakeholders and lobby State and Federal governments on current issues which affect the community.
Number of meetings.
Progressing
Griffith City Council Annual Report 2017/18
Advocacy and support have been maintained this year with the main focus being vulnerable and disadvantaged residents. Murrumbidgee Suicide Prevention Stakeholder Reference Group is working with key stakeholders around communication, coordination, advocacy and evaluation of local strategies and programs. The Justice For Youth committee is seeking an agency's support to auspice a youth AOD service as a first step to a rehabilitation centre; Pioneer Community Action Committee has delivered a range of programs to engage with residents in the Pioneer social housing estate that improves a sense of place, self-determination and employment opportunities. Griffith Secondary Education Advisory Committee is a conduit between the community, Education and Council. Shared Community
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DP Action Code
DP Action
Action Code
Action
Performance Meas6.45ure
Action Status
Comment4.6
infrastructure and resources along with information exchange. 2.1.5
Work with both the new Destination Network Riverina Murray Destination - as well as Thrive Riverina.
2.1.5.1
Maintain membership of Thrive Riverina for the 2017/18 year.
Thrive Riverina Report circulated to the Tourism and Events Committee.
Completed
Two exciting campaigns are due to launch next FY through DRM - It's ON in Spring with the Griffith Spring Fest and the Cooperative Marketing Campaign (Thrive and DRM).
2.1.6
Work with both State and Federal agencies in relation to Tourism and Economic Development matters.
2.1.6.1
Build relationships to facilitate and encourage investment in the Griffith region.
Quarterly meetings held.
Completed
Meetings and discussions held with State, Federal and non-government agencies in relation to Tourism & Economic development matters including Trade & Investment, AusIndustry, Regional Development Australia (RDA) Riverina, Office Regional Development, NSW Business Chamber.
Partner with and provide support to organisations who deliver services and programs locally. DP Action Code
DP Action
Action Code
Action
Performance Measure
Action Status
Comment
2.2.1
Explore opportunities to partner with NSW
2.2.1.1
Following decision by Department Education
Opportunities assessed will consider: 1. Which 'option' selected. 2. Infrastructure
Progressing
Expression of interest (EOI) under Regional Sporting
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DP Action Code
DP Action
Action Code
Department of Education in regard to Secondary Education investment in Griffith.
Action
Performance Measure
regarding Option 1 New School or Option 2 Renovate Wade High and Griffith High Schools. Council explore opportunities to co fund infrastructure that can realise broader community as well as student educational outcomes.
decisions by Education Department. 3. Council's strategic priorities.
Action Status
Comment
Infrastructure Program lodged 17 April 2018. Letter written to Dept Education seeking discussions with a view to a Joint Use Partnership Agreement including $ contribution from the Dept. Discussions also commenced with PCYC in Sydney with a view to partnership with them. GCC Project shortlisted by State Gov. and invited to submit detailed business case by 31 August 2018. Community Forum held 26 July 2018.
2.2.2
Work with Griffith Neighbourhood House and other stakeholders to identify options for a facility to meet current and future needs.
2.2.2.1
Initial focus on identifying existing buildings that may achieve objectives of Griffith Neighbourhood House.
Evidence of engagement with Neighbourhood House leadership.
Progressing
Council's in principal decision with regard to a preferred site will be actioned as funding opportunities arise.
2.2.3
Provide opportunities for community groups to access grant funding.
2.2.3.1
Deliver two rounds of Community Grant funding and two information sessions each year.
Number of grants awarded.
Completed
This year 3 Individual applicants were awarded funds to attend sporting competitions outside the State while 24 agencies were awarded funding for resources, marketing, sponsorship or programs that
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DP Action Code
DP Action
Action Code
Action
Performance Measure
Action Status
Comment
align with identified strategies in Council's Social Plan. 2.2.3
Provide opportunities for community groups to access grant funding.
2.2.3.2
Support Club Grants NSW to allocate funds.
Number of Club Grants allocated.
Completed
There were 23 successful Club Grant recipients in August 2017. There are 30 applications received with 24 being assessed as eligible in 2018 round.
2.2.4
Collaborate with our local tourism operators by building and growing relationships.
2.2.4.1
Hold a quarterly Tourism Social Networking evening.
4 sessions held per year.
Completed
Tourism Social Nights have been a huge success with attendance numbers and interest increasing every quarter. They have become a great platform in getting our operators and tourism staff together in an informal environment.
2.2.4
Collaborate with our local tourism operators by building and growing relationships.
2.2.4.2
Regular contact with operators on site.
4 visits per year.
Completed
Hand delivered the Ambassador Program Window Decals to All participating operators week of 25 June 2018. Also stocked them all up with brochures and other relevant material as required. I have been making fortnightly visits to operators particularly accommodation houses, cellar doors, eating houses and various retailers
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DP Action Code
DP Action
Action Code
Action
Performance Measure
Action Status
Comment
included in the Ambassador Scheme.
Maximise opportunities to secure external funding for partnerships, projects and programs to improve the quality of life for residents and visitors. DP Action Code
DP Action
Action Code
Action
Performance Measure
Action Status
Comment
2.3.1
Identify funding opportunities for the improvement of the regional and local road networks.
2.3.1.1
Apply for relevant grants and identify projects.
Number of grant applications submitted and successful grants obtained.
Completed
Council has had mixed responses from grant funding applications in 2017/18 varying from the success of Fixing Country Roads Round 3 and the successful application for Hanwood Cycleway to not receiving funds for other active transport programs and awaiting the announcement of the Regional Growth Fund.
2.3.2
Seek appropriate funding to implement the actions and priorities outlined in the Pedestrian Access Mobility Plan (PAMP) and Bicycle Plan.
2.3.2.1
Apply for relevant grant funding opportunities to undertake construction of footpaths and cycleways.
Number of grant applications submitted and successful grants obtained.
Completed
Council completed the 2017/18 program of works in Noorebar Ave, Griffith and Edon St Yoogali. Were successful in the application to Stronger Country Communities for more than $390,000 of paths in Yoogali, Yenda, Hanwood and Griffith
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DP Action Code
DP Action
Action Code
Action
Performance Measure
Action Status
Comment
and also $400,000 towards the $1.2m cycleway proposed to link Hanwood to Griffith. 2.3.3
Develop and maintain a network of grant sources to identify grant opportunities.
2.3.3.1
Provide monthly report to Senior Management Team on grants available and applied for.
Number of grants applied for.
Completed
Report provided monthly to Senior Management Team.
2.3.4
Investigate external funding opportunities to support the Griffith Playground Strategy (2014) and Griffith CBD Strategy (2015) rollout.
2.3.4.1
Apply for external funding for Enticknap Park precinct playground.
Successfully awarded external funding.
Progressing
No response from the funding body yet.
2.3.4
Investigate external funding opportunities to support the Griffith Playground Strategy (2014) and Griffith CBD Strategy (2015) rollout.
2.3.4.2
Investigate opportunities for externally funding phase one of the Yambil Street upgrade.
Successfully awarded external funding.
Progressing
Yambil Street Upgrade Stage 1 on tender.
Develop partnerships with industry and agriculture leaders. DP Action Code
DP Action
Action Code
Action
Performance Measure
Action Status
Comment
2.4.1
Encourage existing partnerships with
2.4.1.1
Regular contact with Charles Sturt University and Tafe NSW
Demonstrated interest by students in alternative education pathways.
Progressing
Country University Centre. Council resolved in principal
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DP Action Code
DP Action
Action Code
tertiary education providers that support quality education pathways for Griffith students.
2.4.2
Collaborate with food and wine industry to ensure Griffith becomes top of mind in the area of authentic wine and culinary experiences in Australia.
Action
Performance Measure
Action Status
Comment
(Riverina) via quarterly meetings.
2.4.2.1
Establish networks and collaborate with food and wine industry leaders to increase profile of Griffith region as a foodie destination.
to support 161 Remembrance Drive Griffith as preferred site. Site inspection conducted 27 March 2018. Community Board Incorporated July 2018. Funding applications submitted to State and Federal Governments July 2018. At least one food and wine event established.
Completed
Relationships have continued to strengthen and a collaborative approach has seen Griffith profiled as a foodie destination in several leading magazines - most recently Delicious Magazine "...the best kept foodie secret in Australia."
Develop partnerships to provide leadership in irrigation, water efficiency and availability. DP Action Code
DP Action
Action Code
Action
Performance Measure
Action Status
Comment
2.5.1
Maintain strategic and operational relationships with Murrumbidgee Irrigation.
2.5.1.1
Continued discussion with Murrumbidgee Irrigation in relation to upgrade of East Mirrool Regulator and Northern Branch Canal.
Number of meetings held with MI.
Progressing
Tender for Contract Awarded. Murrumbidgee Irrigation to install new automated East Mirrool Regulator during winter of 2018.
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2.5.2
Continued support to Deakin University Centre of Excellence.
2.5.2.1
Assistance provided as required to promote the business case of the Centre of Excellence.
Number of meetings held.
Not Due To Start
General discussions had with Deakin University - not directly related to Centre of Excellence.
2.5.3
Provide ongoing support for the Build More Dams Action Group.
Convene Build More Dams Action Group meetings as required.
Number of meetings held.
Completed
Given there is no active Utilities Committee of Council then the Build More Dams Action Group meetings are only held when there items required for the agenda.
Plan and lead with good governance Undertake Council activities within a clear framework of strategic planning, policies, procedures and service standards. DP Action Code
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Comment
3.1.01
Council's Integrated Planning and Reporting suite of documents developed, outcomes reported and documents reviewed in accordance with
3.1.1.1
Operational Plan developed, exhibited and adopted by Council by June 2018. Progress reports provided to Council.
IP&R documents prepared in accordance with statutory requirements. Six monthly progress reports provided to Council.
Completed
Draft Delivery Program 2017/18 - 2020/21 incorporating draft Operational Plan (Budget) 2018/19 endorsed by Council for exhibition at 10 April 2018 Meeting. Public submissions close 11 May 2018.
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statutory requirements.
Comment
Operational Plan adopted by Council 12 June 2018.
3.1.03
Ongoing monitoring of Customer Focus Review outcomes.
3.1.3.1
Monitor customer contact and transactions on a regular basis.
Analysis of telephone contact data. Griffith City Council "Mystery Shopper" report conducted annually. Survey of customer experience. CRM resolution performance. Customer Complaint resolution performance.
Completed
Customer Service enquiries are received either by phone, e-mail or front counter. Front counter experiences are now measurable through the introduction of a Customer Service Feedback i-pad. This allows the customer to give a quick feedback categorised by the service which they were at Council for and rated by a value ranging from very satisfied to very dissatisfied. An additional comment can be made. Data can be extracted at any time and is being reported on. Telephone calls are monitored through collecting quantitative data. Customer Service aims for an 80% service level which has been maintained and reported on through the year.
3.1.04
Provide a risk management framework.
3.1.4.1
Review Risk Register and develop Risk Management Action Plans.
Risk Register reviewed. Risk Management Action Plans developed and communicated annually.
Completed
RMAP completed for 2017/2018 period. 2018/2019 suggestions for the RMAP provided to SMT for approval at the 2 July 2018 meeting.
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3.1.05
Ensure appropriate Internal Audit program is maintained at Griffith City Council.
3.1.5.1
Annual internal audit plan developed.
Number of internal audit projects undertaken. Number of internal audit recommendations undertaken.
Completed
Internal Audit reactivated in April 2018 following Tender process to appoint Internal Auditor. Two audit reports completed (1. Councillor Payment Expenses and 2. Credit Card, Gifts & Benefits and Pecuniary Interest) to be presented to ARI Committee in May 2018. ARI Committee adopted new IA Strategic Plan with audit projects for 2018/19. Further reports to be presented in August 2018.
3.1.06
Provide a compliant Human Resource Management service to meet legislative and organisational requirements.
3.1.6.1
Undertake review of HR policies.
HR policies reviewed by June 2018.
Progressing
Over the next twelve (12) months HR policies need to be reviewed to update the organisation re-structure and to account for the new Directorate.
3.1.06
Provide a compliant Human Resource Management service to meet legislative and organisational requirements.
3.1.6.2
Provide a relevant training calendar for staff development and compliance.
Number of staff provided with training.
Progressing
The training calendar is not finalised but reports have been generated and training required to meet our legislative and WHS responsibilities booked and organised.
3.1.06
Provide a compliant Human Resource Management service to meet legislative and
3.1.6.3
Implement Award changes as required.
Number of Workshops to notify staff. Number of Consultative Committee meetings held.
Completed
Completed.
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organisational requirements. 3.1.07
Provide effective compliance services including animal control, parking compliance, litter compliance, overgrown vegetation on privately owned land.
3.1.7.1
Undertake regular patrols of restricted parking areas and school zones.
Number of PINS per month. School zone patrols conducted daily during school terms. Number of cars marked per month.
Progressing
Review of enforcement of restricted parking being undertaken by external contractor to ensure compliance to legislation and WHS. School Zone enforcement is a priority for compliance and enforcement activities.
3.1.07
Provide effective compliance services including animal control, parking compliance, litter compliance, overgrown vegetation on privately owned land.
3.1.7.2
Provide and maintain an effective companion animal program and facility.
Number of PINS per month. Number of rehomed companion animals per month.
Progressing
Review of enforcement of companion animal processes and procedures being undertaken by external contractor to ensure compliance to legislation and WHS.
3.1.07
Provide effective compliance services including animal control, parking compliance, litter compliance, overgrown vegetation on privately owned land.
3.1.7.3
Respond to litter complaints in a timely manner.
Number of inspections conducted per month.
Progressing
Review of enforcement of litter/illegal dumping processes and procedures being undertaken by external contractor to ensure compliance to legislation and WHS.
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3.1.07
Provide effective compliance services including animal control, parking compliance, litter compliance, overgrown vegetation on privately owned land.
3.1.7.4
Maintain a seasonal program for compliance with overgrown vegetation.
Number of intention notices sent per month.
Progressing
Review of enforcement of overgrown vegetation processes and procedures being undertaken by external contractor to ensure compliance to legislation and WHS.
3.1.08
Provide governance services to Council.
3.1.8.1
Review local policies and commence review of public policies.
Local policies reviewed by September 2017.
Progressing
Local policies reviewed and adopted by Council at its Ordinary Meeting held on 22 August 2017 (Minute No. 17/205). Public Policies currently under review to be complete First Quarter 2018/19.
3.1.09
Ensure statutory reporting complies with legislative requirements.
3.1.9.1
Prepare statutory reports within required timeframes.
Annual Report delivered by 30 November. Statutory reports presented to Council within required timeframes.
Progressing
Policy review of Council Policies being undertaken for 2016-2020 Term of Council.
3.1.10
Facilitate the proactive public release of government information in accordance with legislative and organisational requirements.
3.1.10.1
Respond and assess GIPA applications in a timely manner. Review Information Guide.
Number of applications approved within statutory timeframes.
Completed
GIPA Applications received to date have been responded to within the statutory timeframe. Revised Information Guide adopted 12 June 2018.
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3.1.11
Continue to provide efficient, accurate and compliant record management services to both internal and external customers of Council.
3.1.11.1
Continuous monitoring of State Records Act and other related legislation to ensure Council's compliance with record management standards and requirements.
Implement electronic record disposal policy and strategy.
Progressing
On 29/6/2018 State Records formally issued the new code of best practice for records management for use by public offices: AS ISO 15489.1: 2017 Information and documentation – Records management, Part 1: Concepts and principles. A Records Management Framework is being drafted, listing all legislative references & requirements for GCC.
3.1.11
Continue to provide efficient, accurate and compliant record management services to both internal and external customers of Council.
3.1.11.2
Ongoing training and promotion of record management to Council staff with the aim to continually reduce the use of paper-based records and improve search and retrieval of electronic records.
Records management training for new staff, monthly refresher training for all staff, on demand group training for departments.
Progressing
Corporate Information's Training Plan documentation is currently under review to ensure relevancy and consistency to all staff.
3.1.11
Continue to provide efficient, accurate and compliant record management services to both internal and external customers of Council.
3.1.11.3
Investigation of emerging technologies that can improve record management processes.
Full configuration and utilisation of Ezescan software.
Progressing
Extension of the use of Ezscan software is currently being investigated, along with other potential software to manage records in the digital environment such as digital stamping of plans and electronic signatures, with a continual goal to reduce Council's production of paper-
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based records in keeping with the National Archives Digital Continuity 2020 Policy. 3.1.11
Continue to provide efficient, accurate and compliant record management services to both internal and external customers of Council.
3.1.11.4
Continue digitisation of paper based Council records.
Completion of Council Depot paper based records digitisation. Ongoing digitisation of paper based Council Business papers.
Progressing
A list of external consultants has been gathered, who can provide expert assistance with digitisation of Council's vital paper-based records, disposal strategies (including digital records) and transfer of permanent records to State Archives. Costings for the provision of these services will be investigated in the coming year.
3.1.11
Continue to provide efficient, accurate and compliant record management services to both internal and external customers of Council.
3.1.11.5
Maintain accurate Council records, including Name and Address Register (NAR) and rural addressing.
Ongoing NAR maintenance. Rural addressing project status.
Progressing
NAR and property registers continue to be maintained at a very high standard, with relevant staff receiving ongoing refresher training through the year. Rural addressing continues to be rolled out, with Hanwood, Nericon & Yoogali villages in progress. Development applications for large subdivisions received in the past year, have heavily utilised the resources of Corporate Data Administrator for parcel creation, deposited
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plan submission, and road naming & numbering. 3.1.12
Provide corporate property services to Council.
3.1.12.1
Ensure diligent renewal of leases and licences for Council owned and Crown Land.
Licences and leases renewed in a timely fashion.
Progressing
Continuing to renew the leases/licences for council when they fall due and follow up all outstanding leases/licences.
3.1.12
Provide corporate property services to Council.
3.1.12.2
Coordinate advice to Council to support land acquisition, land disposal and other property matters.
Accurate advice provided to Council in a timely manner.
Progressing
Follow up on advice when requested.
3.1.12
Provide corporate property services to Council.
3.1.12.3
Maintain the Register of Council owned and Crown Land.
Annual audit of Register undertaken.
Completed
Maintenance of the Council and register is an ongoing process.
3.1.12
Provide corporate property services to Council.
3.1.12.4
Coordinate preparation of Plans of Management as required.
Priority Plans of Management completed.
Completed
Plans of Management will be required for all Crown land under council control within 3 years of the commencement of the new Crown Lands Legislation 2016 that came into force on the 1 July 2018. There is to be an allocation of funding to each council to assist with this process. All POM'S to be completed within 3 years. Waiting on the announcement of the funding.
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3.1.13
Provide reliable IT services within Council.
3.1.13.1
Review all software applications and other programs on an annual basis. Replacement of hardware as required.
PCs to maintain a turnover ratio of 5 years minimum. Annual upgrade of Authority completed. Report on other applications as renewed.
Completed
Hardware and software review and replacement completed.
3.1.13
Provide reliable IT services within Council.
3.1.13.2
Maintain support services to Council departments.
80% CRMs closed as per service standard.
Completed
CRMs closed within service standard.
3.1.14
Champion the reduction of red tape for investors and event organisers in the LGA.
3.1.14.1
Review policies relating to investment and events.
Number of policy amendments that reduce red tape.
Completed
Council Events Policy adopted by Council and available on Council's website. Currently working on online form/application process. All other Council policies reviewed and presented to Council for endorsement. Event Coordinator working on online form/application process for Event policy. Coordinated Easy to do Business initiative launched 30 May 2018 for small bars, restaurants and cafes.
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Ensure Council's financial sustainability through effective financial management that is transparent and accountable. DP Action Code
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Action
Performance Measure
Action Status
Comment
3.2.1
Adopt Delivery Program and Operational Plans (Budget) inclusive of 10 Year Long Term Financial Plan.
3.2.1.1
Meet annual statutory reporting requirements.
Adoption of annual financial statements within OLG guidelines. Adoption of annual operating budget by Council prior to 30 June. Adoption of quarterly operational review reports. Meet OLG financial sustainability ratios.
Completed
Annual Statutory Reporting requirements were met for 16/17 year and are on target to be met for 17/18 year.
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love the lifestyle Ensure Griffith is a great place to live Enable accessible diversity in housing choice. DP Action Code
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Performance Measure
Action Status
Comment
4.1.1
Review Planning instruments to encourage development.
4.1.1.1
Planning proposals considered as required.
Number of proposals considered.
Completed
Planning Proposal are considered in line with the E@PA WHEN SUBMITTED.
4.1.1
Review Planning instruments to encourage development.
4.1.1.2
Investigate planning and development incentives for housing choice.
Affordable housing incentives investigated.
Progressing
Fit for purpose housing affordability being investigated.
4.1.2
Maintain a land availability monitor.
4.1.2.1
Compare land use with projections.
Land availability monitor is current.
Progressing
Review of LUS to commence 1st Qtr 2018/19.
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4.1.3
Work with land and property developers to develop residential properties.
4.1.3.1
Work with developers to facilitate construction of residential properties.
Lakeside commences development by June 2018. Council's Lake Wyangan land development commenced.
Completed
Register of available land compiled and investigations continuing into affordable housing options. ED Department in regular contact with land and property developers and real estate agents. Applied for grant funding through the Building Better Regions Fund for an Affordable Housing Strategy. Options being considered for Council owned land at Lake Wyangan. Development application process currently under review. Housing and land forum organised for 3 July 2018 to discuss land availability and Land Use Strategy.
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A shared responsibility for the safety of individuals and the community. DP Action Code
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Comment
4.2.01
Identify and promote road safety projects relevant to Griffith Local Government Area.
4.2.1.1
Investigate strategies to resolve road safety issues.
Develop and implement a 3 year road safety action plan and report strategies to the Transport Committee by June 2018.
Completed
The 2018-2021 Road Safety Action Plan and associated projects emanating from the same have been submitted and approved by RMS. These projects commenced on July 1 2018. Due to the late approval of the Action Plan by the RMS (submitted 15/01/2018, approved 14/06/2018) - the same is proposed to be presented to the August 2018 Transport Committee.
4.2.02
Improve public safety by provision of appropriate information signage in public areas.
4.2.2.1
Develop and implement "Signs as Remote Supervision" in public areas.
Review of existing signage completed by June 2018.
Completed
Signs for remote supervision have been installed and ongoing maintenance to the signs is monitored.
4.2.03
Investigate opportunities to fund and develop safer parks and streetscapes consistent with the Crime Prevention Strategy.
4.2.3.1
Install lighting and CCTV along the Olympic Street youth precinct, Banna Avenue, City Park, IOOF Park and Community Gardens.
Complete installation by the end of 2018.
Progressing
Explore funding.
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4.2.04
Review of Crime Prevention Plan.
4.2.4.1
Review local Bureau of Crime Statistics and Research (BOCSAR) data and amend current Crime Prevention Plan.
Crime Prevention Plan reviewed annually.
Progressing
Local data was provided at the Community Safety Precinct meeting in May 2018. Ongoing review of statistics and support was provided to all agencies targeting crime prevention and safety, alcohol and drug misuse and Domestic Violence throughout the year.
4.2.04
Review of Crime Prevention Plan.
4.2.4.2
Work with Neighbourhood Watch Committee and other agencies to create awareness and improve community safety.
Number of campaigns/meetings held.
Progressing
Ongoing information is provided in the Griffith Neigbourhood Watch Facebook page. Restructure of the Local Area Command and staffing shortfalls has hindered new initiatives being delivered.
4.2.05
Deliver Food Business Inspections on food premises within the Griffith and surrounding LGA's as required under the NSW Food Act 2003.
4.2.05.1
Undertake Food Business Inspections within the Griffith LGA.
240 X Inspections Griffith LGA/ann.
Completed
During 2017 - 2018 CY GCC has fully delivered on a comprehensive program of Griffith LGA Food Business Inspections as required under the NSW Food Act 2003. GCC as the local NSW Food Regulation Partnership enforcement agency has meet all requirements of this partnership in full.
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4.2.05
Deliver Food Business Inspections on food premises within the Griffith and surrounding LGA's as required under the NSW Food Act 2003.
4.2.05.2
Undertake Food Business Inspections within the Narrandera, Hay and Murrumbidgee LGA's.
80 X Inspections Narrandera LGA/ann. 55 X Inspections Hay LGA/ann. 55 X Inspections Murrumbidgee LGA/ann.
Completed
During the 2017 - 2018 CY GCC has fully delivered on a comprehensive program of Food Business inspections throughout the Narrandera, Hay and Murrumbidgee LGA areas. GCC has delivered on each Council's respective Resource Sharing Alliance Agreement as contracted in full.
4.2.06
Deliver Arbovirus Surveillance Program as required by NSW Health.
4.2.06.1
Set and collect Mosquito traps weekly from 2 x sites surrounding Griffith during November to April.
2 X Mosquito Traps set, collected and collections freighted for analysis weekly between November to April. (24 weeks/ann) (48 trappings/ann).
Completed
The 2017 -2018 Arbovirus Surveillance season was characterised by: - Low winter rainfall for 2017 - The formation of weak La NiĂąa with average spring rainfall - Climatic models not suggestive of an MVEV epidemic - Dry & hot late summer and spring; below average mosquito numbers - Few arboviral isolates - No seroconversions in the sentinel chickens - Human notifications were below average.
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4.2.06
Deliver Arbovirus Surveillance Program as required by NSW Health.
4.2.06.2
Test Sentinel Flock of chickens weekly between November to April.
Sentinel Flock (15 chickens) tested weekly and samples sent for analysis weekly. (24 weeks/ann) (360 tests/ann).
Completed
Annual Comment same as for 4.2.06.1.
4.2.07
Deliver Microbial Control Sampling (Cooling Tower and Warm Water System) inspections as required under the Public Health Act 2010.
4.2.07.1
Undertake Microbial Control sampling (Cooling Tower and Warm Water Systems) for prevention of Legionnaires Disease.
100 X Cooling Tower and Warm Water System inspections each July to June FY. 10 - 20 X Cooling Tower and Warm Water System re-inspections each July to June FY. (All Cooling Towers sampled for Legionella and Total Plate Count).
Completed
Please Note: An amendment to the Public Health Regulation 2012 was published on 1st Dec. 2017, with new regulations to commence on the 1st Feb. 2018. The implications of the changes to the Public Health Regulation 2012 will mean GCC E&H staff will no longer undertake regular scheduled cooling-tower inspections but instead will be required to undertake the following activities going forward: - Allocate Risk Management Plan (RMP) Risk Rating - Issue Cooling Tower Unique Identifier No. Receive Certificate of RMP completion (Every 5 Yrs) - Receive Certificate of Audit completion (Every 1 Yr) - Receive notification of elevated microbial results
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- Investigate elevated microbial results (Non compliances) and resolve (Arising) and - Notification to GCC of Cooling Water System installation and decommissioning (Arising). 4.2.08
Deliver Public Swimming Pool inspections as required under the Public Health Act 2010.
4.2.08.1
Undertake pool sampling of Public Swimming Pools and Spa Pools. Complete pool sampling of Hotel, Motel and Accommodation facilities. Undertake pool sampling of School Pools (Kalinda & GPSO). Undertake sampling of GCC's Splash Park.
35 X pool samples of Public Pools and Spa's/ann. 10 X pool samples of Hotels, Motels and Accommodation facilities/ann. 15 X School pool samples /ann. 5 X GCC Splash Park samples/ann.
Completed
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During 2017 - 2018 GCC has delivered a full and comprehensive program of swimming pool inspections under Schedule 1 of the Public Health Regulation 2012 which specifies the requirements for operators to test pools for chemical compliance. These inspections have also been undertaken in accordance with NSW Health's Public Swimming Pool and Spar Pool Advisory document.
DP Action Code
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Comment
4.2.09
Deliver On-site Sewage Management inspections as required under NSW Local Government Act 1993 and POEO Act 1997.
4.2.09.1
Undertake On-site Sewage Management inspections on both existing Septic and Aerated Water Treatment Systems (AWTS) as they arise. Issue 'Approvals to Operate'.
10 X On-site Sewage Management inspections/ann. 10 X 'Approvals to Operate' issued/ann.
Completed
During 2017 - 2018 CY a total of 22 On-site Sewage Management inspections of both Septic and AWTS systems (including site inspections, 'Approvals to Operate' and complaints) were undertaken and completed. GCC staff are continuing to build skills in relation to OSSM to address the continuing demand for inspections in this area. Our GCC OSSM Plan is to be fully re-written during the 2018 2019 CY to ensure currency and best management practice is in place.
4.2.10
Deliver Immunisation Clinics as supported by Griffith City Council and NSW Health.
4.2.10.1
Undertake monthly Early Childhood Immunisation Clinics for vaccination and prevention of childhood preventable diseases.
12 X Monthly Immunisation Clinics delivered/ann.
Completed
During the 2017 - 2018 CY GCC has continued to deliver a solid and structured program of monthly Early Childhood Immunisation clinics in Griffith, these clinics offering a program of immunisation to both local and regional children on request.
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4.2.10
Deliver Immunisation Clinics as supported by Griffith City Council and NSW Health.
4.2.10.2
Deliver Annual Flu Vaccinations to all Council staff requesting vaccination.
130 X Annual Flu Vaccinations delivered to Council staff/ann.
Completed
The annual uptake of administered individual immunisation vaccinations by GCC staff continues to rise 'year on year' equating to an assumed reduction in Sick Days taken by GCC staff due to the reduced number of staff flu infections. GCC EHO staff underpin this program with a comprehensive flu vaccine ordering, nurse administration and staff promotion program leading up to the successful delivery of these clinics.
4.2.11
Deliver Hairdresser, Beauty and Skin Penetration Inspections within Griffith and Narrandera LGA's as required by NSW Health.
4.2.11.1
Undertake inspections of Griffith LGA Hairdresser, Beauty and Skin Penetration premises including equipment and facilities.
55 X Hairdresser, Beauty and Skin Penetration premise inspections in Griffith LGA/ann.
Completed
During 2017 - 2018 CY GCC has delivered on all inspections of Griffith LGA Hairdressers, Beauty and Skin Penetration premises as required.
4.2.11
Deliver Hairdresser, Beauty and Skin Penetration Inspections within Griffith and Narrandera LGA's as required by NSW Health.
4.2.11.2
Undertake inspections of Narrandera LGA Hairdresser, Beauty and Skin Penetration premises including equipment and facilities.
10 X Hairdresser, Beauty and Skin Penetration premise inspections in Narrandera LGA/ann.
Completed
During 2017 -2018 CY GCC has delivered on all inspections of Narrandera LGA Hairdresser, Beauty and Skin Penetration premises as required.
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4.2.12
Deliver Mortuary Inspections as required by NSW Health.
4.2.12.1
Undertake inspections of Mortuary premises including equipment and facilities.
3 X Mortuary inspections/ann.
Completed
During 2017 - 18 CY GCC has fully delivered on a comprehensive program of Mortuary inspections in accordance with the requirements of the Public Health Act 2010 and Regulations and the Local Government General Regulation 2005.
4.2.13
Deliver Lake Wyangan Water Quality Sampling as required by the Australian Recreational Water Guidelines and Murrumbidgee Regional Algal Coordinating Committee.
4.2.13.1
Undertake regular water samples of Lake Wyangan to determine lake water suitability for Recreational water use.
90 X water samples/ann. (Taken fortnightly between October-April). 30 X water samples (Taken Monthly between May-Sept). 10 X water samples (Taken weekly during 'Red Alerts').
Completed
During 2017 - 2018 CY GCC has undertaken and fully delivered a comprehensive suite of water quality sampling from the perimeter of Lake Wyangan including collections for (Total Coliforms, Faecal Coliforms, Total Plate Count, Total Nitrogen, Total Phosphorous), (Blue Green Algal Counts) and (qPCR) analysis. This program is delivered fully in accordance with ANZECC/ARMCANZ (2000) Aust. and New Zealand Guidelines for Fresh and Marine Water Quality and the Murrumbidgee Regional Algal Contingency Plan (2014).
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Promote and celebrate our social and cultural diversity. DP Action Code
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Action
Performance Measure
Action Status
Comment
4.3.1
Prepare and implement Multicultural Engagement Strategy.
4.3.1.1
Work with the multicultural interagency network and other organisations to facilitate and promote multicultural festival activities and events.
Number of activities held and meetings attended.
Completed
Successful Harmony Week, Refugee Week and the Multicultural Festival activities were held with positive feedback received from agencies and attendees. Multicultural Interagency Network met bi-monthly to address local concerns through information exchange, workshops and information sessions.
4.3.2
Hold Citizenship Ceremonies as required and organise Australia Day Ceremony.
4.3.2.1
Citizenship Ceremonies and Australia Day Ceremony held as required.
Number of ceremonies held. Number of people receiving Citizenship.
Completed
Four Citizenship Ceremonies were held in 2018 - each ceremony identifying a growing cultural mix choosing Griffith as their home.
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4.3.3
Promote various events to showcase Griffith's social and cultural diversity.
4.3.3.1
Promote and grow events including Multicultural Festival, Sikh Games, Festival of Gardens, Citrus Sculptures and Salami Festival through the Visitors Information Centre, via Facebook, emails and web.
Number of events and increase in attendees for these events.
Completed
Events are our key tourist attraction. They are therefore an incredibly important way to attract people to the region. Our key events are spread across the seasons therefore creating a reason for the VFR (Visiting Friends and Relatives) market to visit at various times of the year. Autumn - Griffith Easter Party, Winter - Shaheedi Tournament & Salami Festival, Spring - Griffith Spring Fest.
4.4.1
Provide sufficient aquatic facilities to meet the demands of the community.
4.4.1.1
Program pool space to maximise utilisation.
Provision of pool space for Learn to Swim, public swimming and other programs.
Completed
Overall swim school enrolments have increased 9% and casual swimming entries by 16% compared to the 12 months previous. Other programs hosted include Hydro Therapy twice per week, Aqua Aerobics up to 7 times per week, MS Support group, School Swimming programs, School Swimming Carnivals, Griffith Swim Club Swimming Carnivals and recreational swimming.
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Provide and promote accessibility to services and facilities. DP Action Code
DP Action
Action Code
Action
Performance Measure
Action Status
Comment
4.4.1
Provide sufficient aquatic facilities to meet the demands of the community.
4.4.1.1
Program pool space to maximise utilisation.
Provision of pool space for Learn to Swim, public swimming and other programs.
Completed
Overall swim school enrolments have increased 9% and casual swimming entries by 16% compared to the 12 months previous. Other programs hosted include Hydro Therapy twice per week, Aqua Aerobics up to 7 times per week, MS Support group, School Swimming programs, School Swimming Carnivals, Griffith Swim Club Swimming Carnivals and recreational swimming.
4.4.1
Provide sufficient aquatic facilities to meet the demands of the community.
4.4.1.2
Seek funding and continue planning for construction of a 50 m pool.
Include pool funding in 10 Year Long Term Financial Plan.
Completed
Further progress has continued throughout the reporting period and, after submitting an expression Of Interest, Griffith City Council has been invited to apply for funding towards the cost of developing a Griffith Sports Precinct.
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Action
Performance Measure
Action Status
Comment
4.4.2
Maintain the Griffith Regional Aquatic Leisure Centre (GRALC) in accordance with Asset Management Plans.
4.4.2.1
Provide a clean functional and well maintained aquatic facility available to the public.
Compliance with GRALC Maintenance Schedule.
Completed
Despite challenges with cleaning contractors the centre has been presented in an acceptable state for the majority of the year. Preventative maintenance and asset replacement has continued to minimise the chance of a break down disrupting services. The shit down planned for early July 2018 will allow work to be completed that is overdue and will extend the life of the swimming pools.
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4.4.3
Provide a collection of library material, meeting community and industry standards.
4.4.3.1
Maintain a collection of library material in accordance with State Library guidelines.
Maintain a collection of library material in accordance with State Library guidelines.
Completed
To ensure that the collection continues to meet State Library Standards and that circulation remains strong we: - follow the Selection and Maintenance Criteria outlined in the WRL Collection Development Policy when acquiring new stock and retiring old/damaged resources. - promote the collections in the library via displays, digital signage, and the newsletter. - promote the collections online, via Facebook and the website. The website is regularly reviewed and updated to ensure that information is current and easily accessible. The community can: - sign-up online. - Access our digital collections; eBooks, eAudiobooks, eMagazines, databases. - search the catalogue and new additions to the collection.
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.- log in to access their member details, reserve and renew items. - browse upcoming programs and events. 4.4.4
Griffith City Library to facilitate digital inclusion in the community.
4.4.4.1
Provide digital education programs to the community.
Hardware less than 5 years old. Number of internet access bookings.
Completed
Our public computers are kept up-to-date in line with the IT department's 5 year replacement schedule. The computers are consistently busy with support services provided by Library Staff.
4.4.4
Griffith City Library to facilitate digital inclusion in the community.
4.4.4.2
Provide reliable high speed internet and computer equipment.
Maintain ratio of 1 PC per 3,000 residents.
Completed
Our ratio of 1 public PC per 1,500 residents exceeds the target.
4.4.5
Position the Griffith City Library as a community hub for learning, networking and leisure.
4.4.5.1
Provide a number of Library programs to all sectors of the community.
Provide a quarterly report on visitation per annum (minimum 5 visits per capita). Deliver a minimum of 20 programs annually reflecting the population demographic.
Completed
Library programs continue to evolve, with a greater focus on building literacies, community engagement, and social inclusion. New and notable programs and events for 2017/18 include: - Conversation Cafe: English speaking practice sessions - Job Readiness: introduction to resumes, cover letters, interviews and job searching
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- 10,000 Italian roses morning tea: promoting breast health awareness - 2017 Book Week with illustrator Craig Smith: attended by close to 1,000 local primary students 4.4.5
Position the Griffith City Library as a community hub for learning, networking and leisure.
4.4.5.2
Promote the Library facilities for optimum community use.
Number of participants in programs.
Completed
We are working hard to grow the diversity of our programs to better reflect the diversity of our community.
4.4.6
Provide Library accommodation and ancillary services to community and industry standards.
4.4.6.1
Provide a clean, functional and well maintained library facility available to the public.
Compliance with Library Maintenance Schedule.
Completed
The Library building is well maintained, in line with the Asset Maintenance Schedule.
4.4.7
Provide access to community services.
4.4.7.1
Maintain an up to date Community Directory.
Community Directory reviewed biannually.
Completed
Information is updated when required and webpage maintained.
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Plan for, develop and provide a suitable range of cultural and art facilities, engaging programs and diverse events. DP Action Code
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4.5.1
Griffith Regional Theatre will deliver a diverse and engaging program of events that caters to the needs of the community.
4.5.1.1
Develop and deliver high quality, diverse entrepreneurial season that is inclusive of different age, cultural and interest groups in the community.
Deliver a minimum of 16 entrepreneurial shows per calendar year including a minimum of 3 seniors shows, 4 educational/family shows and a minimum of 1 show for the CALD community.
Completed
As the season is programmed annually but reporting is financial year, the output does not align with the program. However, overall the season program was delivered successfully, with the target exceeded by almost 100%. One show was cancelled due to lack of ticket sales.
4.5.1
Griffith Regional Theatre will deliver a diverse and engaging program of events that caters to the needs of the community.
4.5.1.2
Deliver biannual community music production.
Deliver 10 day season of Wicked.
Completed
The project was delivered very successfully - within budget - even a modest surplus, with high levels of community involvement (over 100 people involved in some capacity) and very high attendance - over 5000 over 10 performances.. Very positive community response - and many people asking about the next one.
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4.5.1
Griffith Regional Theatre will deliver a diverse and engaging program of events that caters to the needs of the community.
4.5.1.3
Deliver annual Theatre Workshops for young people.
Number of Workshops held and number of attendees.
Completed
We have delivered a very successful program of drama classes for young people including both one-off workshops and ongoing classes. With Regional Arts funding we delivered a program of parkour workshops with DMC, as well as dance workshops with Force Majuere, for Aboriginal young people. Our regular classes grew from one to two groups - for different age groups - 9-12 years (primary Junior group) and 13-18 (Senior- High School group), since starting in 2017. The older group are more consistent and focused and are currently working with local playwright Donatella Parise to develop a number of short plays which will be performed on the Theatre's main stage in September.
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Some of the more committed students from the Junior troupe will be invited to participate in this performance. Students from the Junior troupe will do a presentation for friends and family in the BGR at the end of the year. 4.5.1
Griffith Regional Theatre will deliver a diverse and engaging program of events that caters to the needs of the community.
4.5.1.4
Marketing strategy developed and implemented.
Increase audience by 5 - 10 %, increase up take of memberships and subscriptions by 3 - 5%.
Completed
Griffith City Council Annual Report 2017/18
Membership currently 194 which is slightly lower than 2017, but still much higher than 2016 (135) Total visitation 38,452 is slightly down from 2016-2017 which was 38,977 but included the community musical Wicked. The difference 525 equals one full house (and there were 7 for Wicked!) so the figures for 2018, with no community musical are very solid. The number of days the Theatre is used continues to rise - from 188 in 2016, to 228 in 2017 and 233 in 2018, with usage of the BGR and
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Foyer remaining higher than 2016 and earlier, although down on 2017. NB 2017 included Wicked - with higher use of BGR and Centenary Celebrations with record usage of the Foyer. 4.5.2
Provide a well maintained Theatre facility for the public and performers, meeting community and industry standards.
4.5.2.1
Provide a clean functional and well maintained Theatre facility available to the public.
Compliance with Theatre Maintenance Schedule.
Completed
Griffith City Council Annual Report 2017/18
During this year we completed not just annual maintenance but installation of airconditioning in dressing rooms and foyer area. Successful grant applications to Clubs NSW and Regional Cultural Fund will pay for substantial upgrading and extensions during the rest of 2018 and 2019- including thorough upgrades of all dressing rooms, all public toilets, new air-con in BGR, new lighting desk to fully utilise new lighting system, acoustic panelling, an extension to house additional toilets - including compliant disabled toilets, and extension and upgrade of courtyard to increase space and allow for outdoor performances and activities.
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4.5.2
Provide a well maintained Theatre facility for the public and performers, meeting community and industry standards.
4.5.2.2
Ensure technological facilities are maintained and upgraded to meet current industry standards.
Technology updated as per budget allocation. Annual review against current industry standards.
Completed
Technical upgrades this year have been minimal and are urgently required. A successful grant has been received from Regional Cultural Fund that will pay for a new lighting desk for the auditorium - to fully utilise the capacity of the new lighting system, and also for acoustic panelling to improve the sound quality in the auditorium. This will be purchased in the next financial year. We have also purchased video recording unit to be able to record performances with high quality audio, providing an additional fee for service to be offered to hirers.
4.5.2
Provide a well maintained Theatre facility for the public and performers, meeting community and industry standards.
4.5.2.3
Upgrade Theatre airconditioning system.
Installation of new air conditioning system BGR/Admin.
Progressing
Airconditioning has been completed in the foyer area. A grant has been received from Regional Cultural Fund to install airconditioning in the BGR. This will take place in the next financial year. Installation of airconditioning in BGR is expected to be completed by April 2019.
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4.5.3
Investigate opportunities for sponsorship for the Griffith Regional Theatre.
4.5.3.1
Develop an annual sponsorship strategy for Griffith Regional Theatre.
Number of sponsors engaged with the Theatre.
Completed
Sponsorship has been very successful this year. Our major sponsor Volks Wagon has continued to support our season and Calabria Family Wines signed on for another 3 years as our generous wine sponsors. In 2017 Dolce Film was season sponsor for Jump First, Ask Later a key event in our inaugural youth festival MY FEST - program, as well as supporting other MY FEST events by providing discounted video services. Hit FM were also a significant partner in presenting our MY FEST outdoor concert in September 2017. Our MY FEST program - aimed at engaging young people in the arts, attracted strong sponsorship support overall with major sponsor Casella’s as well as 11 other community sponsors.
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Deakin University came on Board for our 2018 Season to support our presentation of Bell Shakespeare's Julius Caesar, and this partnership has a range of additional benefits. Our monthly member sponsors continue to be popular - and were quickly fully subscribed for 2018. 4.5.4
The Griffith Regional Art Gallery will develop and deliver a diverse and engaging program of cultural activities.
4.5.4.1
Develop and deliver annual exhibition program that includes quality touring and locally sourced solo and group exhibitions.
Minimum of 8 exhibitions per year including a minimum of 2 touring exhibitions and a minimum of 2 exhibitions by local artists.
Completed
Griffith City Council Annual Report 2017/18
The Art Gallery delivered a program of 8 significant exhibitions and one 'pop up' exhibition during 2017-2018. These included 5 touring exhibitions - including 2 Aboriginal art exhibitions, 4 local group shows - including the highly successful Warangesda: Deep Waters Aboriginal exhibition, and a commissioned urban art exhibition. In total there were 3 exhibitions by Aboriginal artists, 3 exhibitions by young artists, and 4 exhibitions by local artists. Visitation was strong for all exhibitions.
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4.5.4
The Griffith Regional Art Gallery will develop and deliver a diverse and engaging program of cultural activities.
4.5.4.2
Deliver a minimum of 6 Artspace exhibitions per year including works by local artists and displays of interest to the local community.
Minimum of 6 exhibitions per year including minimum of 3 exhibitions by local artists.
Completed
The Gallery completed its full program of 6 Artspace exhibitions during the year. These were all by local artists - except Martin Shaw's intriguing - Three Well Known Australians. The program included 2 group exhibitions works associated with the larger Warangesda: Deep Waters exhibition at the Gallery, with artworks and memorabilia about Warangesda Mission from local Aboriginal artists, as well as the MY FEST Youth Art Prize -with works by young artists aged under 25 years, presented as part of the MY FEST Youth Arts Festival.
4.5.4
The Griffith Regional Art Gallery will develop and deliver a diverse and engaging program of cultural activities.
4.5.4.3
Develop a marketing strategy for the Art Gallery.
Increase community engagement by 5 10%.
Completed
Rigorous strategic planning has informed and energised our marketing campaign – with a renewed range of programs, approaches and marketing materials appealing to a broader demographic.
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The results have been strong engagement across the board - including key segments pre-schools and, primary schools, youth, Aboriginal community and seniors. Accompanying exhibitions with curator talks and targeted public programs has excited a much higher degree of interest and awareness of the Gallery with many people now contacting us to find out what is happening. A range of workshops in new mediums have been well subscribed, attracting new and younger participants, while reinvigorated local exhibitions re-engaged local artists. Engagement with schools has increased 10 fold, with targeted education activities attracting many school groups to the exhibitions. Primary school engagement has been most successful, but recent exhibitions have attracted the more difficult high school segment.
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4.5.4
The Griffith Regional Art Gallery will develop and deliver a diverse and engaging program of cultural activities.
4.5.4.4
Develop and deliver high quality, diverse schedule of public programs that caters to the needs of different age, cultural and interest groups.
Minimum of 8 public programs delivered annually including a minimum of 2 school holiday programs, minimum of 3 educational programs and a minimum of 2 Master Classes.
Completed
Public programs has been the area of greatest growth, key to reactivating the gallery, as well as earning income. Programs have targeted every age, interest and ability level. Our fabric and textile forum – associated with the Land Home County exhibition, offered 6 master classes, and sold out quickly. We used an EOI process to develop an annual program of workshops, after school and holiday classes by local artists. An aerosol art project successfully engaged Aboriginal students and other young people during MY FEST. We initiated McWilliams Sundowners regular artist talks, to value add to our wine sponsorship and exhibition program, which have proven very popular.
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We now offer regular drawing classes at McWilliams cellar door after hours. Lake Wyangan is a popular venue for workshops and essential when the courtyard is not available. Our 2 open days Family Fun Day and Late & Local Twilight Market, attracted around 300 people and were an accessible and fun way to engage the community. 4.5.5
Provide a well maintained Art Gallery facility for the public and performers meeting community and industry standards.
4.5.5.1
Provide a clean functional and well maintained Art Gallery facility available to the public.
Compliance with Art Gallery Maintenance Schedule.
Completed
Griffith City Council Annual Report 2017/18
The Gallery is in need of basic repairs and upgrade to both exterior and interior. The replacement of the roof was a major achievement and will protect against future deterioration. Other than that only very minor and essential repairs have been done including replacement of the kitchen door and better security on the entrance door. Discussions have been held with the war memorial trust about an application to Regional Capital Fund to cover basic upgrades and renovations to the kitchen
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and bathrooms, as well as construction of storage and loading dock at the back of the building - essential as exhibition crates frequently make the courtyard unusable, and for a covered deck on the park side of the building. Council is intending to submit the application as part of the current Round 2 of RCF. 4.5.6
Griffith Pioneer Park Museum to establish key collections and items of significance and find engaging ways to deliver these treasured stories.
4.5.6.1
Reignite interest in Griffith Pioneer Park Museum through identifying items and collections within the museum of significance. Highlight these items through creative storytelling.
One new story per quarter.
Progressing
Griffith City Council Annual Report 2017/18
The assessment of the collection remains at a high ongoing priority. The loss of the original database has rendered the collection data unable to be searched, putting a halt to the assessment until the data is able to be read. Steps have been taken toward this, including the purchase of an updated software that will ensure a progressive and effective way of recordkeeping. The "creative storytelling", however, has not ceased due to this problem. New acquisitions
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have featured in social media posts and exhibitions, as well as items that can be identified and researched through older records. Storytelling is often derived from the item/building's wider context in the community or world, e.g. connecting them to world events/concepts, anniversaries etc. Building profiles in The Area News ignited interest in the Museum, as did Children's School holiday programs. 4.5.7
Continue to develop and grow total visitation to Griffith Pioneer Park Museum.
4.5.7.1
Improve and maintain existing digital facilities - website and Facebook - and develop new platforms such as a blog/monthly column to increase foot and social traffic to the Griffith Pioneer Park Museum.
Visitor numbers to increase by 5%.
Progressing
Griffith City Council Annual Report 2017/18
Social media posts continue to showcase collection items, Museum matters, events, opportunities, relationships with other facilities or institutions, and broader relevant happenings in the world of academia and history.
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4.5.8
Develop themed trails and ways to effectively move visitors around Griffith Pioneer Park Museum.
4.5.8.1
Improve signage in the Pioneer Park Museum grounds and develop new maps and material.
New signage installed.
Progressing
Specifications for new interpretive signage have been identified. A product that can better endure the exposure to the sun and elements is required to prevent the current deterioration of the signs that are fully exposed. Secondly, a design that is able to be noticed while still maintaining a clean and timeless aesthetic is important. Two local businesses have visited and are currently devising proposals and quotes to put to the Museums of a perfect solution to signage. The visitor map is now correct, clear and easy to read. It can, however, improve on appearance as it is currently plain and simple. Themed trails have been discussed with Marketing and Promotions to consider their wider relevance to Griffith's tourism.
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4.5.9
Continue to grow Griffith Pioneer Park Museum as an event venue.
4.5.9.1
Pioneer Park Museum events booking form and policy developed.
Events form and procedures introduced by first quarter 2017.
Completed
New events included during the year.
Encourage a socially inclusive community that cares for all age groups and genders, people of different abilities, disadvantaged or minority groups. DP Action Code
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4.6.1
Prepare the disability Inclusion and Access Plan (DIAP) and implement recommendations.
4.6.1.1
Prepare draft, place on exhibition and endorse DIAP.
DIAP adopted by Council by end June 2018.
Completed
Disability Inclusion Action Plan to be reviewed year ending 2018 with a report going to Disability Council of NSW.
4.6.2
Prepare Youth Engagement Strategy and implement recommendations.
4.6.2.1
Consult with young people to inform the Youth Engagement Strategy and commence preparation of the Youth Engagement Strategy.
Number of consultation sessions held.
Progressing
Griffith Youth Committee has delivered their first successful outdoor event. Griffith Youth Interagency continue to meet and discuss support for vulnerable young people.
4.6.3
Engage with young people and liaise with local agencies and user groups.
4.6.3.1
Promote and facilitate Youth Week, MyFest, Midnight Basketball and other events.
Number of youth activities held in partnership with Council.
Progressing
Successful Youth Week activities held, MyFEST project completed and acquitted, Youth activities held during school holidays in partnership with FaCS and local agencies. Financial support provided to maintain Fitness Beyond barriers and Strong Girls participants.
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4.6.3
Engage with young people and liaise with local agencies and user groups.
4.6.3.2
Work in partnership with youth groups including Youth Interagency, Youth Off The Streets, Strong Girls and School Youth Committee to deliver programs and activities.
Number of meetings held.
Progressing
All programs supporting vulnerable young people have continued with new initiatives being developed to up-skill students.
4.6.4
Develop Ageing Strategy.
4.6.4.1
Consult with stakeholders and form a working group.
Number of consultations/meetings held.
Progressing
Not commenced stakeholder group but ongoing research undertaken that is relevant to Ageing.
4.6.5
Maintain the Citrus Sculptures as one of our greatest community events.
4.6.5.1
Work with the community to ensure all groups feel welcome to be involved with this significant annual festival.
Maintain 70 sculptures. Measure increase of Facebook hits and reach.
Completed
We had 68 Citrus Sculptures this year including two new sculptures. Community groups and volunteers involved in erecting the sculptures, daily maintenance and taking them down. Volunteers also assisted on the Working Group, helping out with the launch party, Long Italian Table, Spring markets, garden owners, assisting the ambassadors and more.
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4.6.6
Promote Local Government and Griffith City Council through the organisation and coordination of Local Government Week activities.
4.6.6.1
Provide suitable activities to promote Local Government Week and increase the public's awareness of Local Government objectives and services.
Number of events held over Local Government Week.
Completed
Conducted Volunteers Morning Tea, Mini Action Day held in September 2017 inviting all year 4 students of local schools. Assisted in promoting other events by Council Facilities eg. TriSports event with high schools, Morning Tea with Seniors, micro chipping of animals, Library activities and Free classes at Griffith Regional Aquatic Leisure Centre.
Promote reconciliation and embrace our Wiradjuri heritage and culture. DP Action Code
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4.7.1
Aboriginal Community Engagement Protocol to be endorsed and implemented by Council.
4.7.1.1
Implement recommendations from Aboriginal Community Engagement Protocol.
Report on progress to Communities Committee.
Progressing
Community Engagement Protocols implemented and discussed at Communities Committee meeting to underpin the Reconciliation Action Plan.
4.7.2
Prepare Aboriginal Reconciliation Plan and implement recommendations.
4.7.2.1
Form Elders group and undertake consultation process.
Report on progress to Communities Committee.
Progressing
Initial consultation have commenced in the development of the draft Reconciliation Action Plan.
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4.7.2
Prepare Aboriginal Reconciliation Plan and implement recommendations.
4.7.2.2
Consult with the local Aboriginal Community Working Party (CWP).
Number of meetings held.
Completed
Monthly meetings of the CWP continue with membership reduced to only include Aboriginal members. Relevant information is shared with Council. Reconciliation Day events and NAIDIOC Week events successfully undertaken.
4.7.3
Investigate and utilise the Aboriginal connection with Pioneer Park Museum.
4.7.3.1
Develop the story and information on the Scar trees and other Aboriginal history at Pioneer Park Museum.
Story board erected by December 2017.
Progressing
Communication between the Office of Environmental Heritage and the Curator have continued, working toward a plan to ensure the longevity of the trees (e.g. protection from white ants) and how the Museum can connect with local community groups to communicate and engage with local Indigenous history and culture.
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Promote a healthy and active lifestyle Develop partnerships to improve local access to health, mental health and allied health services. DP Action Code
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5.1.1
Lobby State Government to commit funding in forward estimates for renewal of Griffith Base Hospital.
5.1.1.1
Take Leadership role in reviewing new Base Hospital Clinical Services Plan & Infrastructure Master Plan.
State Government commitment to fund Griffith Base Hospital renewal.
Progressing
Council represented at various community forums convened by MLHD. Submission lodged regarding Griffith Health Services Plan. Murrumbidgee Local Health District Master Plan Options on exhibition till 31 July 2018. Council resolved to support Option 6 of Master Plan at its 10 July 2018 Meeting.
Build a community which promotes, facilitates and supports an active and healthy lifestyle for all. DP Action Code
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5.2.1
Maintain and renew playgrounds in accordance with the Playground Strategy.
5.2.1.1
Manage and maintain playgrounds in accordance with the Playground Strategy.
Playground safety inspections carried out as per the schedule.
Completed
Playground equipment is updated as required to meet standards. Documented inspections are ongoing.
5.2.2
Maintain Council's parks and reserves in accordance with Playground Strategy.
5.2.2.1
Manage and maintain parks and reserves to the level of service.
Parks and reserves maintained within allocated budget.
Completed
Parks and Reserves continue to be maintained to the high standard expected by the community.
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5.2.2
Maintain Council's parks and reserves in accordance with Playground Strategy.
5.2.2.2
Develop and document proposed levels of service for parks and reserves.
Levels of service document finalised by June 2018.
Progressing
The development and document level of service is ongoing.
5.2.3
Promote healthy lifestyle programs to the community.
5.2.3.1
Collaborate with Murrumbidgee Local Health District (MLHD) to promote the Make Healthy Normal campaign.
Make Healthy Normal campaign promoted on Council's web page.
Progressing
Community information stickers installed at various locations encouraging fitness and wellbeing.
5.2.4
Continue to build strong networks with sporting bodies.
5.2.4.1
Support local sporting organisations to host major meets in Griffith such as National Cycling Masters, Kookaburra Cup Cricket.
2 major sporting events per year.
Completed
Opportunity for more to be done in this space Suggest we start attending Sports Council meetings to strengthen relationships across many sporting codes, identify opportunities (and be more informed of events coming to Griffith that we aren't aware of) and gaps in our sporting offering (extra fields, lighting, change rooms etc).
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5.2.5
Collaboration with local growers, producers and interested parties to establish a Griffith farmers market in the CBD.
5.2.5.1
Investigate the opportunity to hold an open air farmers market to showcase our local produce to meet the makers and highlight the importance of freshly grown and picked produce.
Monthly Farmers Market operating by June 2018.
Progressing
Artisan/grower market looking to take Riverina growers, makers and producers out of region to ACT and SYD to do a regional showcase under the Taste Riverina banner. Planned for 2018/19. Future opportunity to hold artisan market in the rose garden by the VIC.
Plan for and provide sporting and recreational facilities to encourage an active lifestyle and wellbeing. DP Action Code
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5.3.1
Maintain all Council's sporting ovals.
5.3.1.1
Manage and maintain Council's sporting ovals to the level of service.
Sporting ovals maintained within allocated budget.
Completed
All Council sporting facilities are maintained to meet the expectations of the community.
5.3.1
Maintain all Council's sporting ovals.
5.3.1.2
Develop and document levels of service for sporting ovals.
Levels of service document finalised by June 2018.
Progressing
Develop and document levels of service is ongoing.
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5.3.2
Implement capital upgrades to sporting and recreational facilities as funding becomes available through grants or otherwise.
5.3.2.1
Seek grant funding for capital upgrades on sporting and recreational facilities.
Number of successful grants.
Completed
Funding has been sort for major upgrades of sporting facilities at West end Oval and successful for a new amenities block at Jubilee Park.
5.3.3
Griffith Regional Aquatic Leisure Centre (GRALC) to provide a range of services for the improved health, well-being and lifestyle of the community.
5.3.3.1
Provide a high standard of services and programs in the following areas: general swimming, swimming carnivals, swim school, gymnasium classes and programs, crèche, swim squad, kiosk, gymnasium access.
Aquatic Centre is open a minimum of 4,200 hours per annum. Increase attendances by 5% year on year.
Completed
Overall attendances at programs or for casual use of the facility have increased by 8% this year to 143,941, including parents accompanying children to learn to swim total attendance has increased to nearly 190,000 in the last 12 months. GRALC continues to provide high quality services to the community with options available to ensure that they are accessible to all.
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5.3.4
Griffith Stadium to provide a range of services for the improved health, wellbeing and lifestyle of the community.
5.3.4.1
Provide a clean, functional facility, available to the community.
Increased utilisation of the Stadium. Compliance with Stadium Maintenance Schedule.
Completed
The Griffith Stadium has continued to play an important role in the community hosting not only events and competitions for basketball but other sports and recreation activities including school sport, volleyball, badminton, wheel chair basketball, aerobics and wet weather training for netball and AFL teams.
5.3.4
Griffith Stadium to provide a range of services for the improved health, wellbeing and lifestyle of the community.
5.3.4.2
Installation of new roof Griffith Stadium.
New Stadium roof constructed by 30 June 2018.
Progressing
The roof was not constructed during this period due to the possibility of securing funding to extend the stadium as part of a new Griffith Sporting Precinct. Installing a new roof at this stage may lead to waste later on if the construction of the extension goes ahead.
5.3.5
Deliver a playground every year in keeping with the Griffith Playground Strategy (2014).
5.3.5.1
Design and development of the Enticknap precinct playground.
Construction complete and finalised by end of 2018.
Progressing
The project has been delayed by not having enough funds to adequate complete a precinct playground at Enticknap Park. We have applied for funding a second time with the believe that we are likely to be successful after receiving advice.
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5.3.5
Deliver a playground every year in keeping with the Griffith Playground Strategy (2014).
5.3.5.2
Relocation of Liberty swing to City Park.
Liberty swing relocated by end June 2018.
Completed
Project was finalized at the end of May 2018.
5.3.6
Deliver phase one of Olympic Street Youth Precinct as identified in the Griffith CBD Strategy (2015).
5.3.6.1
Facilitate the construction of the new Griffith Skate Park (Olympic Street).
Construction complete and finalised by beginning of 2018.
Completed
The skate park was complete at the 13 July 2018 and within budget.
5.3.7
Implement the design and construction of a 50 m pool consistent with the Griffith Regional Aquatic Leisure Centre Master Plan.
5.3.7.1
Finalise the design specifications for the Griffith Regional Aquatic Leisure Centre.
Specifications finalised by end June 2018.
Progressing
The final specification will be dealt with after additional public consultation.
5.3.8
Collaborate with Council staff to ensure recreational, road cycling and walking trails are incorporated in planning in and across the LGA, for locals and the visitor economy.
5.3.8.1
Meet regularly with planning and engineering staff to incorporate pedestrian and cycling recreation in future planning.
Regular meetings held.
Completed
Attended CBD Strategy Working Group meetings. Meetings held with Council's planning and engineering staff in relation to planning matters.
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growing our city Encourage our local economy to grow Encourage and support the establishment of new and diversified industries and businesses. DP Action Code
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6.1.1
Attract and host international trade delegations to further promote business opportunities within the region.
6.1.1.1
Develop and promote the Business Prospectus to attract new investment in the region.
Quality meetings with agencies dealing with trade and investment. Number of trade delegations to Griffith. Number of meetings held.
Completed
Business Prospectus review commenced. Regular contact with Trade & Investment in relation to international trade opportunities. Distribution of information regarding trade delegations and expos to local business owners. Investigations continue into export to Asia options. Met with Efic (Finance for Australian Exporters) regarding options for bridging financing gaps in the market where exporters are unable to secure funding from commercial banks to support export growth.
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6.1.2
Liaise with agencies to develop resources and programs to assist small business to establish in the area.
6.1.2.1
Attend regular meetings with agencies.
Number of meetings held.
Completed
Regular meetings held with NSW Business Chamber, NSW Trade & Investment, Office Regional Development, Ausindustry, BEC, RDA Riverina. Promotion of business events and information through email, Council's Facebook page, ED website and newsletter. Griffith Women in Business group established. Easy to do Business initiative launched 30 May 2018. Griffith Now Hiring project Stage 2 commenced. Promoted Griffith through Country Change program. Attended a number of workshops engaging with various business sectors. Submitted proposal for Qantas Pilot Academy. Applied for grant for Affordable Housing Strategy.
6.1.3
Work with new industries and build relationships.
6.1.3.1
Supply welcome bags at conferences. Build new industries into tour itineraries. Meet with industry and gain an understanding of the scale of the industry.
Number of meetings held.
Completed
This in ongoing. We get requests on a daily basis and do up packs and itineraries accordingly.
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6.1.4
Enhance incentive packages to attract investors to Griffith LGA and support business through the regulatory process.
6.1.4.1
Review the incentives program.
New incentive introduced in the 2017/18 cycle.
Completed
Local Economic Assistance Program (Section 94A Rebate) reviewed and report presented to Business Development and Major Projects Committee meeting for discussion in May 2018. Recommendation to cease the rebate from 30 June 2018. Minutes to be presented to Council for adoption. Current DA processes being reviewed to simplify assessment process and reduce assessment time.
6.1.5
Profile Griffith as a vibrant, contemporary regional hub, a great place to do business.
6.1.5.1
Continue to build strong business relationships and networks. Attend business events/breakfasts and facilitate meetings. Promote Griffith in a national publication as a great place to invest.
Number of business meetings hosted.
Completed
Griffith is being promoted through Council's social media platforms including Council's Facebook and Visit Griffith. Also promoted Griffith through the Griffith Now Hiring campaign and Country Change. Attended various Committee meetings, business workshops and stakeholder events. Member of the Griffith Women in Business Committee.
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Promoted Griffith as a great place to invest, work and live through the Today Show broadcast in September with over 1.2 million viewers. Griffith featured in the Weekend Australian as one of Australia's top country towns. This was promoted on various social media sites. Also featured in The Land The Next Crop article. 6.1.6
Establishment of the Widgelli Rail Hub and Business Park.
6.1.6.1
Work with the developer to start and complete the project.
Rail hub commences work by June 2018.
Not Progressing
Griffith City Council Annual Report 2017/18
No further action on Widgelli Rail Hub and Business Park. Attended Masterplanning meeting for Western Riverina Intermodal Freight Terminal (WRIFT) 20/11/2017. A tour of the facility at Wumbulgal was provided followed by a meeting with representatives from NSW Planning at Leeton Shire Council to discuss future planning requirements.
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Promote opportunities to assist existing businesses to grow. DP Action Code
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6.2.1
Seek funding applications to run professional development for local businesses.
6.2.1.1
Partner with stakeholders such as the Griffith Business Chamber, Business Enterprise Centre and Regional Development Australia (RDA) Riverina to apply for funding and run events for local businesses.
Two meetings per year.
Completed
Promoted grant opportunities and events on Griffith City Council Economic Development Website and Facebook. Griffith Women in Business formed and held a number of events. Council was official sponsor of the Griffith Business Chamber Business Awards 26 May 2018. Promoted events and workshops held throughout the year. Worked with RDA Riverina on a number of workshops including Development Officer Forum held 10 May. Attended Small Business Friendly Councils Workshop 3 May and hosted NSW Business Chamber Networking 4 Knowledge 22 May. Funding obtained for Small Business Month October 2018 and planning commenced for events.
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6.2.2
Liaise with Federal and State agencies to promote grant funding opportunities for businesses in the Western Riverina.
6.2.2.1
Promote and support grant funding applications for local businesses to expand.
Letters of support provided for local services applying for funding to expand or set up new business.
Completed
Successful grant funding application through Regional Growth Marketing & Promotion Fund for the Griffith Now Hiring promotional campaign. The campaign was launched in September 2017 until end of December 2017. The project has been extended into phase 2 with funding provided by Council and partnering businesses. Grant funding awarded for Festival of Lights held throughout December 2017 through Building Better Regions Fund Community Investments Grant. Applied for grant for Affordable Housing Strategy announcement due July. Grant opportunities promoted on Council's website and Facebook, emailed out to contacts and promoted in Newsletters.
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6.2.3
Participate in the Small Business Friendly Councils Program and implement initiatives to promote the region as a place to do business.
6.2.3.1
Continue to build the strong partnership with Small Business Council and Griffith City Council.
Regular reporting completed as per agreements and on time.
Completed
Council is a participant in the Small Business Friendly Councils program. Various meetings held throughout the year to discuss initiatives. Attended Small Business Friendly Councils Workshop 3 May in Griffith. Coordinated implementation of Easy to do Business initiative with Council staff, Service NSW and Small Business Commissioner. Easy to do Business Initiative commenced 30 May aimed at streamlining application processes for cafes, restaurants and small bars.
Plan strategically and consider land use management to encourage investment in the region. DP Action Code
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6.3.1
Implement best practice development guidelines.
6.3.1.1
Comprehensive DCP adopted by Dec 2017.
DCP adopted by Dec 2017.
Progressing
DCP review commenced - to be completed during 2018/19.
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6.3.2
Develop a Master Plan for the Showgrounds.
6.3.2.1
Master Plan to consider dedicated conference facility, outdoor music bowl and sports arena.
Concept adopted by Council June 2018.
Progressing
Grant application submitted, and progressed to detailed submission stage.
Promote and support diverse agricultural industries and encourage 'best practice'. DP Action Code
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6.4.1
Communicate Griffith as a progressive agricultural region.
6.4.1.1
Promote Griffith as the agricultural powerhouse of the Riverina, share good news stories across social platforms and profile in regional editorial.
Minimum two stories in major publications and or media visits.
Completed
30 second video clip has been viewed by 50K people in 5 months and shared 506 times! Great promotional tool for Griffith and highlights the Griffith Region as an agricultural powerhouse.
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Promote Griffith as a desirable visitor and tourism destination. DP Action Code
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6.5.1
As per the Marketing Plan & Quarterly Report - our aim is to promote Griffith and grow visitor numbers. This includes independent travellers as well as coach groups.
6.5.1.1
Utilise our Tourism Routes such as Kidman Way & Burley Griffin Way - Grey Nomads/ independents/small groups. Use events to promote to larger groups.
Burley Griffin Touring route established by Dec 2017.
Completed
Griffith staffed 3 caravan, camping shows this year on the Kidman Way stand - 2 shows in Melbourne and one in Brisbane. With the aim to increase the awareness of the Kidman Way an important and popular north south touring route.
6.5.2
Update the Griffith Marketing Plan 20172020.
6.5.2.1
Update the Griffith Marketing Plan, adopt by Committee and implement. This plan highlights our key destination assets food and wine, Italian heritage, friendly people.
Marketing plan updated and adopted by Council July 2017.
Progressing
Marketing Plan has and continues to provide essential guidelines for promotional and marketing activity.
6.5.3
Establish the Citrus Sculptures as one of Australia's most unique events.
6.5.3.1
Develop a media kit to generate media interest in the Citrus Sculptures event.
Media Kit developed by July 2017.
Completed
Event best practice adopted media kit with copy, image and video links sent to media list to prompt stories and coverage in calendar columns.
6.5.4
Increase Griffith's presence on TripAdvisor.
6.5.4.1
Manage the TripAdvisor platform, host a workshop, invigorate listings, and facilitate ownership to businesses.
Increase in TripAdvisor comments and recorded in the Tourism & ED quarterly report.
Progressing
More to be done in this space - so much opportunity.
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6.5.5
Increase lucrative conference market.
6.5.5.1
Create Conference Planner.
Conference Planner created Dec 2017.
Completed
Tourism staff have prepared a venue planner which we give out to prospective clients and assist with conferences in the way of information packs and fielding accommodation requests. Griffith conference venues are online on the meet in NSW website.
6.5.6
Increase lucrative events opportunities.
6.5.6.1
Develop an Events Planner Kit for event organisers to use.
Events Planner on website by September 2017.
Progressing
Events Planner Kit has been developed and will be uploaded to Council's website once Events policy has been adopted. Traffic management toolkit development in progress. Manager approval required prior to uploading online.
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6.5.7
Calendar of events on website.
6.5.7.1
User friendly Calendar of Events.
New user friendly calendar of events in place by July 2018.
Completed
Strategy: Promoting Griffith as a desirable visitor and tourism destination - this is something we do on a daily basis at the VIC. Action: User friendly Calendar of Events - this is the responsibility of the Marketing & Promotions Officer. The VIC keeps the calendar up to date and enters all the events onto the GCC web calendar and creates a pdf, which we send out to a large database. But the functionality/ making it more user friendly is the responsibility of the Marketing & Promotions Officer. The VIC also keeps the ATDW up to date. Communications Officer & Marketing & Promotions Officer working on this, should be completed with the new website - End of August!
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Encourage a skilled workforce with employment opportunities Increase the range of opportunities to work locally. DP Action Code
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7.1.1
Identify opportunities for Council traineeships and work experience programs.
7.1.1.1
Identify opportunities within organisation structure for potential traineeships.
Number of trainees and apprentices employed. Number of work experience placements.
Progressing
Council is proactive in identifying traineeship and apprenticeship opportunities. Currently employed are: 4 Civil Engineering Trainees 1 Trainee Building Surveyor 1 Apprentice Plumber 1 Apprentice Mechanic 4 School Based Trainees.
7.1.2
Grow and diversify the Backpacker Market.
7.1.2.1
Work with employment agencies and backpacker hostels to grow backpacker market.
Regular meetings with industry groups.
Progressing
Working on increasing availability of accommodation options in the Griffith area to assist the backpacker/seasonal worker market. Attended the RDA Skills Shortage in the Horticulture Industry Workshop to identify issues and engage with stakeholders. RDA released the report in October 2017. Attended the RDA Riverina Development Officer Forum Workforce Futures -10 May 2018.
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7.1.3
Work with agencies such as the BEC, RDA Riverina and Griffith Business Chamber to increase the range of opportunities to work locally.
7.1.3.1
Regular meetings held with agencies such as the BEC, RDA Riverina and Griffith Business Chamber to increase opportunities to work locally.
3 meetings per year per agency.
Completed
Meetings held regularly with local agencies and organisations including BEC, RDA Riverina, Business Chamber. Griffith Now Hiring campaign continuing, aimed at attracting skilled workers to our region. Participating in Country Change initiative. Liaised with local businesses regarding employment needs and housing availability issues. Awaiting grant application notification for Affordable Housing Strategy. RDA Riverina launched Jobs Riverina website. Attended RDA Workforce Futures Forum.
Develop partnerships to build on quality education and training opportunities. DP Action Code
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7.2.1
Continue Council's commitment to further education options and pathways.
7.2.1.1
Ongoing commitment to Western Riverina Higher Education Project.
Interaction with Charles Sturt University, Deakin University, Riverina Institute NSW TAFE and other providers of higher education pathways.
Progressing
Operating structure being developed along with seeking grant funding.
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7.2.1
Continue Council's commitment to further education options and pathways.
7.2.1.2
Participate in the Grow Our Own project.
Report outcomes to the Communities Committee.
Completed
Economic Development Officer attended Grow Our Own meetings throughout the year and attended the Leeton Careers Expo to support this initiative. Grow Our Own meetings have been well attended and provide an excellent forum to discuss issues and initiatives with relevant stakeholders being in attendance.
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7.2.2
Support local providers of educational and skills programs.
7.2.2.1
Provide ongoing advocacy support to existing organisations delivering services locally.
Continued support to Grow Our Own Griffith program.
Completed
Assisted Compact Inc with industry bus tours for local high school students. Participated in Compact's Career Exchange Expo held in August 2017 where industry representatives presented information to students followed by a career expo in the foyer. Investigations continuing in relation to development of Country University Centre in Griffith. Working Group formed, funding application being prepared and Board of Directors appointed. Attended Grow our Own meetings and Leeton Careers Expo. Sponsored Riverina RDA's Development Officer Forum held in Griffith 10 May 2018 Workforce Futures. Hosted the HR Networking for Knowledge forum 22 May.
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Advocate for safe work practices and employment standards. DP Action Code
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7.3.1
Provide a compliant Work Health Management system to meet legislative and organisational requirements.
7.3.1.1
Undertake review of WHS policies.
WHS policies reviewed by June 2017.
Completed
New WHS Coordinator will complete a review on current policies. There will only be one overarching policy for WHS and the remainder will become procedures.
7.3.1
Provide a compliant Work Health Management system to meet legislative and organisational requirements.
7.3.1.2
Provide a relevant training calendar for staff development and compliance in WHS.
Number of staff provided with WHS training. Number of WHS initiatives implemented.
Progressing
New WHS Coordinator employed and WHS training has been identified and working towards long term calendar.
7.3.1
Provide a compliant Work Health Management system to meet legislative and organisational requirements.
7.3.1.3
Implement amendments to WHS Act and Legislation changes as required.
Number of Workshops to notify staff. Number of WHS Committee meetings held.
Completed
Keep monitoring changes to WHS Act and Legislation.
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7.3.2
Work with Government agencies to communicate with employers and employees.
7.3.2.1
Agency consultation held.
Number of matters pursued.
Progressing
Attended NSW Business Chamber Networking 4 Knowledge forums. Meetings held with Griffith Coordinated Employment Initiative regarding disadvantaged youth employment program. Issues include transport, accommodation, seasonal workers, trying to engage the business sector to get involved in social initiatives, coordination of support services. Attended various workshops throughout the year, engaging with different business sectors.
7.3.2
Work with Government agencies to communicate with employers and employees.
7.3.2.2
Investigate non-compliance matters within Council's jurisdiction.
Number of matters investigated or referred.
Progressing
Outstanding matters are reducing and reporting is being developed to manage progress and focus.
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Provide and manage assets, services and facilities Provide, renew and maintain a range of quality infrastructure, assets, services and facilities delivered in a cost effective and sustainable manner. DP Action Code
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8.1.01
Maintain water infrastructure including reservoirs, mains and treatment plants.
8.1.1.1
Manage and maintain water infrastructure as per budget.
Works completed as per budget allocation.
Completed
Treatment plants, reservoirs and reticulation maintained and operational - ongoing. Upgrade of filters and carbon dosing at Griffith Water Treatment Plant under investigation. Possibilities of securing funding under the Safe & Secure Water Program for upgrades to the Griffith Water Treatment Plant is still being investigated.
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8.1.01
Maintain water infrastructure including reservoirs, mains and treatment plants.
8.1.1.2
Investigate automated meter reading options or improvements and sustainability options for manual meter readings.
Recommendation for water meter reading options reported to Council.
Completed
The NSW Water Directorate has carried out case studies on smart metering (automated meter reading). This has highlighted that the technology is changing and that Council's should investigate their own operational needs. After presenting smart metering to Councillors the general consensus was that it was not favoured due to the large capital cost vs minimal efficiency gains. Additional resources have been purchased to enable more efficient manual meter reading to occur.
8.1.02
Maintain sewer infrastructure including pump stations, rising mains and treatment plants.
8.1.2.1
Manage and maintain sewer infrastructure as per budget.
Works completed as per budget allocation.
Completed
A priority has been put on the maintenance and renewal of sewer rising mains and sewer pump stations, particularly G1 and G3 sewer pump stations which deal with the highest percentage of the sewer catchment. This work will be ongoing.
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8.1.03
Plan and provide water and sewerage services that meet growth demands.
8.1.3.1
Complete and implement the strategic business plan and update Developer Service Plans (DSP) for water and sewerage to ensure adequate infrastructure plans in place for future demand.
Completion of strategic business plan and DSP for water and sewerage.
Completed
The Strategic Business Plan for Water and Wastewater final draft has been completed and was presented to Council at the Ordinary Meeting on the 27 March 2018 and was put on public exhibition which closes on 4 May 2018. Minor amendments were made after public exhibition and it was reported back to Council on 12 June 2018 and adopted.
8.1.04
Design and construct reticulated sewerage network for villages of Lake Wyangan, Nericon and Tharbogang.
8.1.4.1
Design and construct Lake Wyangan and Nericon reticulated sewerage.
Construction of Lake Wyangan and Nericon sewer to commence November 2017.
Progressing
Contractors Hills to Harbor Plumbing have commenced construction in the villages of Tharbogang and Lake Wyangan with directional drilling of mains and property pipework. The project remains on track and on budget and is expected to be completed by late September / early October 2018.
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8.1.05
Design and construct reticulated water network to accommodate expansion of residential land releases.
8.1.5.1
Design and construct water mains in accordance with allocated budget.
Complete designs and construction as required.
Progressing
Priority on Water Meter reading, Hydrant maintenance and Backflow prevention installation and testing has taken plumbers and crews away from some Capital Works projects and therefore not 100% of mains construction occurred this year.
8.1.06
Maintain water pressure zones and metered districts infrastructure.
8.1.6.1
Monitor flows and pressure for variations, anomalies and flow patterns.
Compliance with minimum flow rate and pressure standards as per Supply Levels of Service policy.
Completed
Ongoing monitoring of flows and pressures in pressure reduced zones for abnormalities and effectiveness. Service Level Standards maintained.
8.1.07
Maintain water meter replacement program to ensure meter age less than 10 years.
8.1.7.1
Manage and maintain Griffith and villages water meter annual replacement program.
800 replacements per annum.
Completed
Ongoing as staff resources allow. 1056 Water Meters were replaced between 1 July 2017 and 30 June 2018.
8.1.08
Maintain an annual water mains replacement program.
8.1.8.1
Manage and maintain Griffith and villages water mains replacement program in accordance with allocated budget.
100% capital works for water mains completed by June 2018.
Progressing
Priority on Water Meter reading, Hydrant maintenance and Backflow prevention installation and testing has taken plumbers and crews away from some Capital Works projects and therefore not 100% of mains construction occurred this year.
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8.1.09
Provide engineering design and referral services to internal departments within Council.
8.1.9.1
Engineering design and referrals provided to Council departments.
Design progression and referrals reported quarterly.
Progressing
Council's Design Engineers are progressing well through 5 Year Design List for capital works which has improved the overall delivery of Council Capital Works program. Engineering Referrals are being completed in a timely manner due to recently improved processes. This is an ongoing process and will continue to improve.
8.1.10
Provide gravel from the Tharbogang quarry to meet the demands of Council's road building projects.
8.1.10.1
Gravel extraction to be carried out as per licence and development application requirements.
Gravel meets the demand required for Council roadworks whilst maintaining extraction limits.
Completed
The tender for quarrying at Tharbogang Quarry is currently up for tender. This is not awarded as of yet, Millbrae Quarry's are blasting and crushing on a needs basis.
8.1.11
Maintain and develop infrastructure and services to bring together willing buyers and sellers of livestock in the Western Riverina region.
8.1.11.1
Manage and maintain Griffith Livestock Marketing Centre within allocated budgets.
Griffith Livestock Marketing Centre maintained to facilitate and maximise the buying and selling of livestock with a target of 400,000 head of sheep and ability to sell cattle when required.
Completed
Budget allocations are currently being maintained. 547,458 Sheep have been sold at the Griffith Livestock and Marketing Centre between 1 July 2017 and 30 June 2018.
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8.1.11
Maintain and develop infrastructure and services to bring together willing buyers and sellers of livestock in the Western Riverina region.
8.1.11.2
Upgrade existing facilities to improve selling conditions for sheep yards.
Capital works to be maintained in the allocated budget each financial year.
Completed
Construction of the new shade structure and concreting of worn out areas were completed by the end of June 2018.
8.1.11
Maintain and develop infrastructure and services to bring together willing buyers and sellers of livestock in the Western Riverina region.
8.1.11.3
Improvement upgrades to existing truck wash at Griffith Saleyards.
Upgrade existing truck wash Griffith Saleyards - pending successful grant application.
Progressing
Final design complete and tenders will be called once the Minister has signed off on the Funding Deed.
8.1.12
Efficiently manage and maintain Council's fleet services.
8.1.12.1
Maintain a modern and suitable fleet to meet the requirements of Council's services and facilities.
Maintain 80% utilisation of all fleet items.
Completed
Plant program was completed, and everything ordered prior to end of financial year. There have been some delays with receiving new equipment, so some orders will go into 18/19 financial year.
8.1.12
Efficiently manage and maintain Council's fleet services.
8.1.12.2
Provide efficient fleet services to Council.
Minimise downtime of fleet through proactive maintenance.
Progressing
A Pro Active maintenance program is in place however there is still a backlog of work on a regular basis.
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8.1.13
Review and finalise the best location and design for a new Cemetery and Crematorium.
8.1.13.1
Review alternative locations for the new Cemetery and crematorium.
Location for the new Cemetery and Crematorium finalised.
Progressing
Project at early conceptual stage.
8.1.14
Provide cemetery facilities to meet the needs of the community.
8.1.14.1
Manage and maintain Griffith, Yenda and Bagtown cemeteries within allocated budgets.
Cemeteries managed efficiently and to agreed service standards.
Completed
Construction of inground vaults at the Roman Catholic section is progressing in line with funding allocations. The process is ongoing.
8.1.15
Maintain Griffith Airport infrastructure including terminal buildings, runways and carparks.
8.1.15.1
Maintain and manage Griffith Airport in accordance with Civil Aviation Safety Authority (CASA) standards.
Successful completion of annual CASA audit.
Completed
The Airport is being maintained in an effective and efficient manner in accordance with CASA requirements.
8.1.15
Maintain Griffith Airport infrastructure including terminal buildings, runways and carparks.
8.1.15.2
Implement recommendations of annual CASA audit.
CASA recommendations implemented.
Completed
Annual CASA audit identified a number of issues for review, these have all be rectified and a review of the Aerodrome Manual completed and lodged with CASA.
8.1.15
Maintain Griffith Airport infrastructure including terminal buildings, runways and carparks.
8.1.16.1
Prepare Masterplan for the Depot site.
Progressing
Design in final stages.
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8.1.17
Ongoing implementation of Asset Management Plans for: Water, Sewer, Transport, Buildings, Parks & Gardens, Drainage.
8.1.17.1
Implement Asset Management Plans for Council infrastructure.
Provide quarterly reports on implementation of Asset Management Plans.
Completed
The Assets / GIS group have delivered Asset Management Plans for all infrastructure asset classes. The plans are living documents and will continue to be revised and updated.
8.1.17
Ongoing implementation of Asset Management Plans for: Water, Sewer, Transport, Buildings, Parks & Gardens, Drainage.
8.1.17.2
Complete Valuation Review on each Assets class annually.
Annual review of each Asset Class.
Completed
Building and Parks structures have been revalued and other infrastructure valuations have been updated.
8.1.17
Ongoing implementation of Asset Management Plans for: Water, Sewer, Transport, Buildings, Parks & Gardens, Drainage.
8.1.17.3
Upgrade Council Chambers.
Council Chambers upgrade completed by 30 June 2018.
Completed
A new ceiling, LED lighting and air conditioners were installed, the carpet was replaced and a fresh coat of paint was applied to bring the Chambers up to a modern and comfortable standard suitable for the Council Meetings, public meetings and staff training.
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8.1.18
Implement Strategic Maintenance Module for capital road works and road asset inspections.
8.1.18.1
Implement Strategic Asset Management module to enable programming of inspection programs and capital works.
Inspections and capital works wet within the Strategic Maintenance Module of the asset management system by June 30 2018.
Progressing
The IntraMaps interface for managing road the sealed road inspection and resealing program has been developed and will be implemented in time for the next round of resealing activity in September 2018.
8.1.19
Predictive Model produced for Road assets.
8.1.19.1
A comprehensive predictive model developed to assist road engineering staff with development of the road sealing program.
Road asset model set up to assist operational staff by June 2018.
Progressing
Working with relevant staff to develop a model for determining priorities for sealing gravel roads. The resulting prioritised list will be published in the transport asset management plan.
8.1.20
Develop a Business Process Manual for Asset Management.
8.1.20.1
Develop a Business Process Manual that specifies how Council will procure and maintain asset inventory and spatial data and processes to ensure our asset data is kept relevant and up to date.
Business Process Manual developed by 30 June 2018.
Progressing
We are continuing work on the Asset Management Business Process Manual. The manual will consist of a series of business processes that team members will follow to ensure consistent high quality service delivery to internal and external customers of the assets group,
8.1.21
Provide GIS services to the organisation.
8.1.21.1
Provide timely, responsive GIS services for Council.
Respond to GIS work requests within 48 hours.
Progressing
GIS/Assets services continue to be provided to a high standard on an ongoing basis.
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DP Action Code
DP Action
Action Code
Action
Performance Measure
Action Status
Comment
8.1.21
Provide GIS services to the organisation.
8.1.21.2
Complete rural addressing project.
Rural addressing project completed by 30 June 2018.
Progressing
Approximately 50% of rural addresses have been allocated to relevant properties. Process have been put in place for allocating rural addresses for new developments and any landholders who have issues with their traditional address.
8.1.22
Maintain street sweeping program to improve quality of stormwater run-off.
8.1.22.1
Manage and maintain street sweeping program.
Street sweeping undertaken as per program.
Completed
Street sweeping undertaken as per program.
8.1.23
Provide regular upkeep to ensure our tourism facilities are attractive, accessible and social media friendly.
8.1.23.1
Griffith Pioneer Park Museum Masterplan updated and report provided to Working Group.
Reports to Griffith Pioneer Park Museum Working Group.
Not Due To Start
Preliminary work to be undertaken on the scope of the Masterplan.
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DP Action Code
DP Action
Action Code
Action
Performance Measure
Action Status
Comment
8.1.23
Provide regular upkeep to ensure our tourism facilities are attractive, accessible and social media friendly.
8.1.23.2
Masterplan for Visitor Information Centre updated.
Successful budget bids.
Completed
New carpet has just been installed end of June 2018 as well as new lights in line with the 2017/2018 CAPEX Plan. I have also updated the Winery section in the interpretive display area with fresh and up to date information and a bio & pic on each of the wineries to make it more consistent. As per Capex Plan 2017/ 2018, all items completed on budget.
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Maintain and develop an effective transport network (public roads, pathways, pedestrian access and transport corridors) for Griffith and villages. DP Action Code
DP Action
Action Code
Action
Performance Measure
Action Status
Comment
8.2.1
Implement Heavy Vehicle Strategy recommendations.
8.2.1.1
Investigation, design and land acquisition for future stages of the Southern Industrial Link Road.
Complete investigation and design to identify land acquisition requirements.
Progressing
Designs for the future stages of the Southern Industrial Link Road are progressing based on Council's 5 year Design list. Land acquisitions are continuing to progress for land resumption for the road construction. Council's Designers in continued discussions with external stakeholders such as the Roads and Maritime Services, Murrumbidgee Irrigation and utility providers to ensure concurrence is obtained for roadworks affecting their infrastructure.
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DP Action Code
DP Action
Action Code
Action
Performance Measure
Action Status
Comment
8.2.1
Implement Heavy Vehicle Strategy recommendations.
8.2.1.2
Seek available funding for Southern Industrial Link Road project.
Report funding options to Transport Committee.
Completed
Member for Murray Austin Evans announced on the 8 December 2017 that Griffith City Council will receive funding of $5.9 million under the third round of the NSW Government’s Fixing Country Roads program for the next stages of the Griffith Southern Industrial Link. Those stages being STAGE 5B, 6A & 6B of the Griffith Southern Industrial Link. No further funding can be applied for this project this year.
8.2.2
Review Pedestrian Access and Mobility Plan and Bicycle Plan.
8.2.2.1
Finalise review of Pedestrian Access and Mobility Plan and Bicycle Plan.
Pedestrian Access and Mobility Plan and Bicycle Plan reported to Transport Committee by June 2018.
Completed
Griffith Pedestrian & Bicycle Strategy document adopted at Council Meeting 8 May 2018. Document is available on Council's website.
8.2.3
Maintain regional and local road infrastructure network as per adopted service standard.
8.2.3.1
Maintain regional and local roads and traffic facilities to adopted service standards.
Works carried out within Council's allocated budget.
Completed
Works carried out within Council's allocated budget.
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DP Action Code
DP Action
Action Code
Action
Performance Measure
Action Status
Comment
8.2.3
Maintain regional and local road infrastructure network as per adopted service standard.
8.2.3.2
Develop and implement annual gravel re-sheeting program.
Works carried out within Council's allocated budget.
Completed
Works carried out within Council's allocated budget. Paths in the CBD area have been repaired in Q3 and gravel re-sheeting completed in accordance with program of works.
8.2.3
Maintain regional and local road infrastructure network as per adopted service standard.
8.2.3.3
Sealed roads rehabilitation program implemented in accordance with Asset Management Plan.
Works carried out within Council's allocated budget.
Completed
There is no budget allocation for rehabilitation of sealed roads in 2017/18.
8.2.4
Develop and improve the transport network through rehabilitation and capital works.
8.2.4.1
Construct roads in accordance with Capital Works Program.
Works carried out within Council's allocated budget.
Completed
Council has completed a significant volume of capital works in 2017/18: - Construction and sealing of Cooper Road - Construction of Thorne Road from the Bagtown Roundabout to Kidman Way completed - Construction of Roundabout on Thorne Road and Kidman Way commenced. - Planning and scheduling commenced for Thorne Road to Lavender Bend.
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DP Action Code
DP Action
Action Code
Action
Performance Measure
Action Status
Comment
8.2.5
Construction of the Southern Industrial Link Road (Heavy Vehicle Strategy).
8.2.5.1
Construct Thorne Road.
Works carried out within Council's allocated budget.
Completed
Road sealed and completed.
8.2.5
Construction of the Southern Industrial Link Road (Heavy Vehicle Strategy).
8.2.5.2
Construct Thorne Road/Kidman Way intersection.
Works carried out within Council's allocated budget.
Progressing
Construction works delayed due to delay in power pole relocation.
8.2.6
Investigate strategies to attract additional air services.
8.2.6.1
Discussions with regional airlines.
Number of meetings held.
Completed
Research undertaken in relation to passenger numbers for the Griffith to Melbourne service. Attended meeting in Canberra re Canberra Airport export opportunities 31 October 2017. Discussions held in June 2018 with REX representatives regarding current services and introduction of community fare. Council resolution passed 12 June 2018 in relation to proposal from East West Airlines to commence Griffith to Melbourne flights. Proposal prepared and submitted for Qantas Pilot Academy.
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DP Action Code
DP Action
Action Code
Action
Performance Measure
Action Status
Comment
8.2.7
Develop opportunities for heavy vehicles to access Griffith City, in conjunction with the Heavy Vehicle Link Road system.
8.2.7.1
Create a Master plan for a truck stop facility.
Plan developed by Feb 2018.
Not Due To Start
Economic Development unit to investigate possible locations in conjunction with Council's engineering staff.
Improve the aesthetic of the City and villages, by developing quality places and improved public realm. DP Action Code
DP Action
Action Code
Action
Performance Measure
Action Status
Comment
8.3.1
Initiate place activation projects in Griffith and the surrounding villages.
8.3.1.1
Implement a place activation project in the city centre of Griffith.
Report progress to CBD Working Group.
Progressing
This is an ongoing process as part of CBD revitalization.
8.3.1
Initiate place activation projects in Griffith and the surrounding villages.
8.3.1.2
Investigate and prepare, where appropriate, place activation plans for the surrounding villages.
Report progress to CBD Working Group.
Progressing
An initial start has been made on investigating place activation plans for the surrounding villages but competing priorities has meant that progress on the project has been slow.
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DP Action Code
DP Action
Action Code
Action
Performance Measure
Action Status
Comment
8.3.2
Deliver entrance statements at the main entrances into the City of Griffith in keeping with the Griffith Entrance Strategy.
8.3.2.1
Finalise and adopt the Griffith Entrance Strategy.
Griffith Entrance Strategy and relevant action is adopted.
Progressing
A draft plan of the Griffith Entrance Strategy has been prepared and ready to go to community consultation. However, due to a number of competing work priorities, the project has become a lesser priority.
8.3.3
Deliver streetscape upgrades to Yambil Street and Kooyoo Street consistent with the Griffith CBD Strategy.
8.3.3.1
Design phase one of the Yambil Street Upgrade.
Design specifications for tender documentation has been prepared.
Completed
The construction drawings, design specifications and tender document were prepared and placed on Tenderlink in early July. Construction is anticipated to start towards October/November.
8.3.4
Liaise and support CBD Strategy Working Party in implementing Place Creation Strategies.
8.3.4.1
Support the CBD Strategy Working Party in seeking grant funding to facilitate workshops that engage the community in decision making process.
Regular meetings with the Urban design team and meeting with the CBD Working Group.
Completed
Regular attendance of CBD Working Group meetings in relation to CBD development. 2018 Business Audit conducted in January 2018. Yambil Street upgrade to commence 2018. New Skate Park under construction. Meetings held regarding Banna Lane Street Art project. Report prepared for new street flag infrastructure.
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DP Action Code
DP Action
Action Code
Action
Performance Measure
Action Status
Comment
8.4.1
Retain formal relationships through the Floodplain Management Committee and appropriate government agencies for planning, funding and response to flooding.
8.4.1.1
Complete investigation, design and implementation of flood mitigation measures in accordance with OEH funding guidelines.
Report to Floodplain Management Committee and OEH on progression of funded works.
Progressing
Both floodplain management projects, (i) Yoogali McCormack Road Levee, and (ii) Mirrool Creek Flood Warning System went well. Both projects experienced slight delay due to various reasons. The Yoogali Levee project was delayed because of detailed design of another option 'raising Burley Griffin Way as Levee'. This option had to be discussed with RMS for their approvals as Burley Griffin Way is RMS road. This option also required approval from OEH for the variation of the contract.
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DP Action Code
DP Action
Action Code
Action
Performance Measure
Action Status
Comment
The Mirrool Creek Flood Warning System project contained 3 main elements, (i) Flood Warning System, (ii) Flood Forecasting System, and (iii) emergency breaching protocols. The project was slightly delayed due to organisation restructuring within DPI Water and the SES, and also there was a need to analyse additional flooding scenarios capturing all possible flooding conditions to develop a comprehensive emergency breaching protocols document. The overall progress of both projects is very satisfactory.
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Mitigate the impact of natural disasters. DP Action Code
DP Action
Action Code
Action
Performance Measure
Action Status
Comment
8.4.2
Lead and guide the local emergency community through participation in the Local Emergency Management Committee.
8.4.2.1
Facilitate Local Emergency Management Committee meetings quarterly.
Meetings held and recommendations implemented.
Completed
Council have facilitated and chaired the Local Emergency Management Committee Meetings throughout 20172018 and when possible attended the Regional Emergency Management Committee Meetings.
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valuing our environment Enhance the natural and built environment Encourage considered planning, balanced growth and sustainable design. DP Action Code
DP Action
Action Code
Action
Performance Measure
Action Status
Comment
9.1.1
Manage and maintain an efficient Development Application process as per legislative requirements.
9.1.1.1
Assess and determine development applications, construction certificates, building certificates and section 149 certificates.
Number of applications assessed within legislative timeframes. Number of applications that are non-compliant with development standards in the LEP and DCP. Number of voluntary planning agreements entered in to.
Progressing
These processes has been reviewed and auditing of processes in place.
9.1.1
Manage and maintain an efficient Development Application process as per legislative requirements.
9.1.1.2
Work with customers to improve the standard of documentation.
Number of applications that are not rejected.
Progressing
The DA review processes and is almost completed with associated documents.
9.1.2
Transition to online development applications
9.1.2.1
Liaise with Department of Planning and Environment over the implementation of the planning portal.
Online DA application process operational.
Progressing
This is addressed in our Strategic Planning Documents which is about to be reviewed as well as the combined DCP being developed at the moment.
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DP Action Code
DP Action
Action Code
Action
Performance Measure
Action Status
Comment
9.1.3
Investigate and regulate unauthorised building works and land use.
9.1.3.1
Review and implement protocols to deal with unauthorised building works and land use.
Number of matters investigated and finalised.
Progressing
Registers and templates are being developed.
9.1.3
Investigate and regulate unauthorised building works and land use.
9.1.3.2
Develop a compliance database.
Compliance database created.
Progressing
This is being implemented and is ongoing.
9.1.4
Provide guidance on potential development, construction and planning issues.
9.1.4.1
Hold an annual forum with developers, consultants and stakeholders.
Annual forum held. Number of prelodgement meetings addressed. Reference group engaged.
Completed
This year land and housing supply was discussed with a very good attendance and positive outcome. A forum was held with stakeholders to understand the strengths and weaknesses of DA processing.
9.1.5
Develop Significant Tree Register.
9.1.5.1
No Actions 2017/18.
Not Progressing
2018/19 will focus on strategic planning.
9.1.6
Maintain Council processes consistent with Department of Planning and Environment requirements.
9.1.6.1
Adjustments made to Council processes as required.
Compliance with Department of Planning and Environment requirements.
Progressing
Relevant documents to manage this is in place and reviewed.
9.1.7
Investigate options for encouraging quality design.
9.1.7.1
Investigate planning powers to encourage improved design.
Planning powers identified.
Completed
Ongoing.
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DP Action Code
DP Action
Action Code
Action
Performance Measure
Action Status
Comment
9.1.8
Review the LEP, DCP and DC's to reflect Urban Microclimate Design principles linking urban climate, water sensitive urban design (WSUD), green infrastructure and human health from street to city scale.
9.1.8.1
Define key Urban Microclimate Design principles and source funding.
Key Urban Microclimate Design principles 25% complete.
Progressing
Limited action undertaken defining key Urban Microclimate Design principles and sourcing of funding during 2017 - 2018. Will seek to further progress on this action during 2018 2019.
Develop partnerships with the community and government agencies to care for the environment. DP Action Code
DP Action
Action Code
Action
Performance Measure
Action Status
Comment
9.2.1
Develop Griffith City Council On-Site Sewage Management (OSM) Plan.
9.2.1.1
Develop structure for OSM Plan, determine process for capturing OSM information within Authority, HP Records Manager & Intramaps and commence development of OSM Plan.
On-Site Sewage Management (OSM) Plan 25% complete.
Progressing
This area of work remains as a high priority in relation to new and existing development throughout the Griffith LGA.
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Deliver projects to protect and improve biodiversity and biosecurity. DP Action Code
DP Action
Action Code
Action
Performance Measure
Action Status
Comment
9.3.1
Deliver a noxious weeds eradication and control program.
9.3.1.1
Manage and maintain Council's noxious weeds program.
Number of inspections and spraying programs undertaken.
Completed
Control of weeds is ongoing, training of the newly appointed Biosecurity Officer -Weeds will formally commence July 30 2018. The officer will be then equipped to meet the requirements of the Biosecurity act -weeds 2017.
9.3.2
Development of Griffith City Council Roadside Vegetation Management Plan.
9.3.2.1
Develop structure and commence development of the GCC Roadside Vegetation Management Plan.
Roadside Vegetation Management Plan 50% complete.
Progressing
Substantially completed Objective 1 - Use a data driven approach to increase our knowledge of the spatial and ecological integrity of our roadside vegetation. Progressing well through Objective 2 - Integrate strategic management of roadside vegetation into key plan, policies and procedures.
Value and protect our heritage buildings and precincts. DP Action Code
DP Action
Action Code
Action
Performance Measure
Action Status
Comment
9.4.1
Review heritage database and study.
9.4.1.1
Respond to requests for heritage consideration.
Number of heritage matters considered.
Completed
The LEP document listed and manages the attributes.
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DP Action Code
DP Action
Action Code
Action
Performance Measure
Action Status
Comment
9.4.2
Increase the energy efficiency of Griffith's Cultural Precinct (inclusive of Heritage Buildings - Art Gallery Library, State Bank and State Bank House) while conserving their heritage value.
9.4.2.1
Complete Energy Audit on Griffiths Cultural Precinct and submit funding application to OEH Heritage Green Energy Grants ($100K) to implement Energy Audit recommendations.
Energy Audit on Griffith's Cultural Precinct 50% complete. Submit funding application to OEH Heritage Green Energy Grants, 50% complete.
Progressing
This HGEG funding program is an exciting opportunity to source funding for projects between $10,000 and $100,000 per application. Key delivery areas from such funding will focus on Solar, Heating, Ventilation, Air conditioning and Hot Water opportunities leading to installation. The rollout of this HGEG's program funding has been delayed from original indications from OEH.
Improve sustainable land use. DP Action Code
DP Action
Action Code
Action
Performance Measure
Action Status
Comment
9.5.1
Develop a Contaminated Land (CL) Register for Griffith City Council LGA.
9.5.1.1
Determine process and identify CL sites for Register, determine process for capturing CL information within Authority, HP Records Manager & Intramaps (the Register) and source funding.
CL sites identified 25% complete. CL register 25% complete.
Progressing
Progress toward a joint RAMJO EO, GCC, ACC and CWW’s submission into the current 2018-21 Regional Capacity Building Program is well progressed. Sourcing and securing funding will be pivotal in ultimately delivering on this action.
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Use and manage our resources wisely Manage Griffith's water resources and water quality responsibly. DP Action Code
DP Action
Action Code
Action
Performance Measure
Action Status
Comment
10.1.1
Offer rebates for water efficient devices.
10.1.1.1
Rebate program for water efficient devices provided.
Number of rebates provided.
Completed
Rebate program available but no applications for a rebate were received during the 2017/18 financial year.
10.1.2
Maintain Risk Based Drinking Water Management System in accordance with State Government requirements.
10.1.2.1
Review Risk Based Drinking Water Management System.
Risk Based Drinking Water Management System prepared in accordance with legislative requirements. Compliance with Australian Drinking Water Guidelines and results published monthly on Council's website.
Completed
Ongoing improvement of management system. Producing water complying with Australian Drinking Water Guidelines. A review and update of the Risk Based Drinking Water Quality Management System has been finalised.
10.1.3
Commence Lake Wyangan and Catchment Management Project.
10.1.3.1
Commence implementation of 3 priority LW&CM Strategy recommendations and source funding.
Implementation measures determined once priority actions agreed. Funding measures determined once priority actions agreed.
Progressing
The above work during the 2017 - 2018 Qtr. 4 represents a good start to the implementation of the LW&CMS - Strategy Report recommendations.
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Reduce energy consumption and greenhouse gas emissions. DP Action Code
DP Action
Action Code
Action
Performance Measure
Action Status
Comment
10.2.1
Investigate opportunities to implement energy efficient fleet and depot buildings.
10.2.1.1
Establish baseline data of fleet energy consumption.
Fleet energy consumption data prepared by 30 June 2018.
Progressing
Further work in this area needs to be done when resources are available to reduce idle times on plant. Costings were calculated on a solar system for the mechanical workshop, however budget funding was not provided for a system.
10.2.2
Liaise with local energy provider to maintain and upgrade street lighting.
10.2.2.1
Identify and implement opportunities to improve street lighting.
Street lighting issues identified and reported to Essential Energy. Implement new technologies as they become available.
Completed
Participate with RAMROC towards an LED Project. Proactively report streetlight faults through Essential Energy's Neat Street's App.
10.2.3
Continue to undertake Energy Audits on Griffith City Council facilities.
10.2.3.1
Complete Energy Audit on Griffith Water Reclamation Plant (GWRP) and Griffith Regional Aquatic Leisure Centre (GRALC), commence Energy Audit on GCC Administration Building, develop Business Cases for implementation of Griffith Water Treatment Plant (GWTP), GWRP and GRALC Energy Audit recommendations.
2 X Final Energy Audits 100 % complete. 1 X Energy Audit on GCC Administration Building in progress, 50% complete. 3 X Business Cases 100% complete.
Progressing
The Type 2 Energy Audit on the GCC - Administration Building needs to be progress as soon as possible. This audit will focus on HVAC, Lighting, Office Equipment Water heating and the Lift.
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Provide environmentally sustainable waste management services. DP Action Code
DP Action
Action Code
Action
Performance Measure
Action Status
Comment
10.3.1
Continually upgrade the existing waste management centres to provide waste handling to accommodate the current and future needs of the community.
10.3.1.1
Continue utilisation and upgrading of existing landfilling facilities.
Statutory reports submitted in accordance with licencing requirements.
Progressing
Over the past 12 months there has been major upgrades to the Tharbogang Waste Management Facility. The next 12 months will see further upgrades to the workshop and the construction of a new Landfill Cell and New Green Waste site. This upcoming 12 months will also see the investigation of a new software platform for the Weighbridge.
10.3.2
Encourage resource recovery and kerbside recycling.
10.3.2.1
Provide and promote resource recovery and recycling initiatives.
Provide relevant information to the community in relation to resource recovery services.
Progressing
I am constantly looking for new avenues to recycle materials cost effectively. I have been in discussion with Griffith Recycling and Kurrajong Waratah Recyclers trying to work out a cost effective way to recycle paper and cardboard, unfortunately unable to reach an agreement with Griffith Recyclers. Still in contact with Kurrajong Waratah Recyclers and excited to see what progress these discussions will bring.
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DP Action Code
DP Action
Action Code
Action
Performance Measure
Action Status
Comment
10.3.3
Maintain waste collection and disposal from domestic, commercial, street and park areas.
10.3.3.1
Provide domestic, commercial, street and park bin collections.
Ensure daily collection service is provided. Bin network maintained.
Completed
Staff were notified by management that they have recommended to Council that the Domestic Collection service go out for tender. A report was brought up to Council in mid May and a subsequent report will be brought to a Council workshop on the 17/7/18. It is important to note that this will not change the service to the Community of Griffith.
10.3.4
Deliver a Local Organics Collection Service for the Griffith Community.
10.3.4.1
Consult the Griffith Community to measure support for Garden Organics (GO) only or Food Organics and Garden Organics (FOGO) waste collection (kerbside, public place and business) organics diversion service. Determine business case for GO or FOGO organics diversion.
Objective measure of Community support for (GO) and (FOGO) organics diversion service completed, 50% complete. Determine business case 25% complete.
Progressing
Progress in this area of FOGO needs to be significantly heightened. Current funding through the NSW Environmental Trust, NSW EPA and Waste Less Recycle More was announced on 3rd July 2018 (Closing 30th August 2018). The Stream 1: Organics Processing Infrastructure program should be seriously considered for an application into this current funding round.
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Encourage and promote the use of alternative and renewable energy sources. DP Action Code
DP Action
Action Code
Action
Performance Measure
Action Status
Comment
10.4.1
Investigate and implement energy saving initiatives at Council facilities.
10.4.1.1
Conduct Energy Audits on Griffith City Library and Council Administration building.
Number of energy saving initiatives achieved.
Progressing
It has been decided that no energy audit will be required for the Griffith City Library however despite this, a program of upgrading lights to LED has been undertaken to date. Staff are in the process of undertaking an energy audit of the Administration Building in 2018 and as progressive upgrades are done, energy efficient elements are incorporated into these upgrades eg LED lighting, insulation etc are installed.
10.4.2
Determine Biomass business opportunities for bio energy production and consumption (GCC & Regional). (Waste to Energy).
10.4.2.1
Undertake fuel study of region to consolidate existing data. Cost Biomass power plant to test commercial viability.
Biomass fuel study 100% complete. Costings of Biomass power plant 25% complete.
Not Progressing
No action commenced to date.
10.4.3
Determine Mid Scale Solar Behind the Meter business opportunities (GCC & Community).
10.4.3.1
Undertake study of Mid Scale Solar applications. Cost Mid Scale Solar to test commercial viability.
Mid Scale Solar applications study 50% complete. Costings of Mid Scale Solar 25% complete.
Not Progressing
No action commenced to date.
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Plan and implement programs to improve sustainability. DP Action Code
DP Action
Action Code
Action
Performance Measure
Action Status
Comment
10.5.1
Implement the Street Tree Preservation policy.
10.5.1.1
Administer Street Tree Preservation policy.
Compliance with Street Tree policy. Number of street trees planted.
Completed
All tree Preservation Orders are up to date and tree maintenance programs are being met.
10.5.2
Engage Council in Renewable Energy opportunities/deliverables.
10.5.2.1
Develop Renewable Energy Policy for Council. Commence development of Renewable Energy Master Plan. Source funding for Renewable Energy Master Plan. Rejoin OEH Sustainability Advantage program.
Renewable Energy Policy, 50% complete. Renewable Energy Master Plan commenced, 25% complete. Source funding for Renewable Energy Master Plan, 25% complete. Actively deliver Sustainability Advantage initiatives, Ongoing.
Progressing
No further action undertaken to date.
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‘
Summary of Consolidated Operating Revenues & Expenditures for the financial period 2017/18 2017/18 Consolidated Operating Revenues Rates & Annual Charges
User Charges & Fees
Interest & Investment Revenue
Grants & Contributions
Other Revenues
Net Gain:Disposal of Assets 4% 0% 15%
2%
51% 28%
2017/18 Consolidated Operating Expenditures Employee Costs
Borrowing
Materials & Contracts
Depreciation
Other Expenses
Net Losses:Disposal of Assets
0% 8% 23%
46%
20%
3%
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Summary of Consolidated Operating Revenues & Expenditures for the financial period 2016/17 & 2017/18 Consolidated Operating Revenues $35,000,000 $30,000,000 $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 $-
2016/2017 2017/2018
Consolidated Operating Expenditures $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 $-
2016/2017 2017/2018
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Financial Statements Financial Statements include: General Purpose Financial Statements for the year ended 30 June 2018 Special Purpose Financial Statement for the year ended 30 June 2018 Special Schedules for the year ended 30 June 2018 Financial Statements as at 30 June 2018 are available by clicking here.
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