Grayhawk Master Association Board of Directors Meeting – March 4, 2024
HOMEOWNER FORUM
A homeowner inquired about where the meeting minutes are posted on the website. Jennifer Sheets explained they are located under the Agenda Center section of the website.
DEVELOPMENT COMMITTEE
Jim Ball shared that the Axon rezoning request remains on hold as the Scottsdale planning commission committee continues to discuss plans to move forward.
OPERATIONAL REVIEW COMMITTEE
Don Morse presented information from the February 26 Operational Review Committee.
A project to enhance rideability along Grayhawk Drive within the Retreat is anticipated to start by the end of March. Communication will be sent to all Retreat homeowners once a schedule is established.
The City of Scottsdale Police Department held a Town Hall Meeting on Tuesday February 27 from 6-8 p.m. at Highlands Church to inform residents and business owners of the recent burglaries that have impacted Scottsdale and preventative measures homeowners can take.
The community patrol continues to be fully staffed.
The barrier arm sleeves installed on Grayhawk and Hayden experienced some damage. The Committee continues to research alternative materials.
LANDSCAPE COMMITTEE
Arlene Smith presented the Landscape Committee report. The Landscape committee met on February 21
A Proposal for $5,568. 00 was submitted by DLC Resources for soil stabilizer to be installed around the perimeter walls of the Pinnacle neighborhood, to include common walls within. Recommendation to send to to the Community Enhancement committee for funding consideration.
A Proposal for $14,039.02 was submitted by DLC Resources to convert the turf in front of the Montevina monument to xeriscape mirroring the layout at the Firenze monument in the Raptor Retreat. Watering of the turf has caused damage to the monument sign along with the electrical system. Recommendation to send to the Community Enhancement for funding consideration.
3rd party consultant Roger Tornow, with Tornow and Associates, met with the Landscape Committee to discuss the community landscaping, plant density and the 74th Street/74th Way planting project. He recommended when planting a specific species, we should utilize different sizes of the same plant to draw attention to it along with planting in clusters/ groups. It was also suggested to consider a less drastic cut
back of plants in areas where possible. The sample template location will be adjusted per suggestions and is anticipated to be complete by the end of April.
The Committee voted to perform a hard transition from Rye grass to Bermuda in mid-April to further stimulate the roots of Bermuda.
DLC Resources arbor crews worked to elevate trees in the median along Hayden between the Crown Point Norte entrance and Grayhawk Drive. We are scheduled to prune 876 hardwood trees throughout the community.
COMMUNITY ENHANCEMENT COMMITTEE
Richard Zielinski reported that the Community Enhancement (CE) committee met on February 21. The committee discussed the a provposal from DLC Resources for $14,039.02 to convert Montevina Monument turf to xeriscape. Motion to approve funding of $14,039.02 and recommend GCA board approval., seconded and motion passed.
The Community Enhancement committee reviewed a proposal request by the Landscape Committee from DLC Resources for Pinnacle Wall Footer Stabilizer. This project incorporates soil stabilizer 12 inches off the wall to protect against erosion.. Motion to approved funding of $5,568.00 and recommend GCA board approval., seconded and motion passed..
The Operational Review committee presented a project to update various monument lighting that was submitted by Richard Dearo, Grayhawk Maintenance Director. Richard created a monument specific report which was presented to the committee detailing the scope of lighting changes to each Grayhawk monument to rework the lighting and upgrade to more modern fixtures throughout. Motion to approve funding not to exceed $46,050 and recommend GCA board approval, seconded and motion passed.
2024-2025 Grayhawk Community Association
David Van Omen President
Derek Moore Treasurer
Richard Zielinski Secretary
Randy Brown Director
Arlene Smith Director
2024-2025 Retreat Village Association
Michael Loya President
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BOARD BRIEFS
Paul Alessio Vice President
Don Morse Director
Don Morse Vice President
Richard Fowler Treasurer
Jim Ball Secretary
John Williams Director
The committee discussed proposed updates of the Ramada and Mailbox Project. The committee reviewed the most recent concept images from Studio KZ for the project. No action at this time.
Ashley Scott provided updates regarding completion of 2023 Condominium Community Enhancement Program projects. The initial deadline for 2024 projects were due March 1. The committee discussed the current program and no action needed.
EVENT PLANNING COMMITTEE
Jennifer Sheets reported that the committee met on February 26 to discuss previous and upcoming events. The recent Barbie themed Daddy Daughter Dance was a hit. Dads came dressed in pink suits, pink jackets, pink flowers, Ken wigs, scarves on their necks, etc. and darling little girls dressed in pink. The Daddy Daughter Dance just gets better and better every year. The Chocolate Making class was February 8 and Curbside Bicycles was on February 18 and 25.
Upcoming events to look forward to, Pi Day Pie Social on March 14, Charcuterie Board making class on March 27, the Annual Ester Egg Hunt, Concert in the Park, Shredding Event, and the newly added Walk and Talk Wednesday on April 3.
Scottsdale Police Department will be hosting a Neighborhood Watch meeting in person and via Zoom on Thursday March 14 at 5:30 pm.
A community survey regarding events will be launched in the coming weeks.
COMMUNICATIONS COMMITTEE
Michael Loya reported that the committee met this month and discussed the recent printed Flight that included the candidates’ biographies for the Annual Meeting. The committee is continuing to focus on collecting as many email addresses as possible to be able to reach residents electronically.
ARCHITECTURAL REVIEW COMMITTEE
Paul Alessio reported that since the last Board meeting, the committee met on February 9 (twelve submittals) and February 22 (ten submittals). The committee is continuing to see a trend in front doors, windows and landscaping.
EXECUTIVE COMMITTEE
David Van Omen reported that the committee met on February 26 and discussed community enhancement projects, insurance renewal, and a neighbor to neighbor dispute.
BUDGET/FINANCE COMMITTEE
Derek Moore reported that the committee met on February 21 and discussed the committees 2024-2026 Strategic
Planning Goals. A stress test analysis will be completed this year.
CONDOMINIUM BOARD PRESIDENTS COMMITTEE
David Van Omen reported the committee did not meet.
NEW BUSINESS
A proposal from AZ Shade for shade sail replacement and pole adjustment was obtained for Windsong, Ridgecrest and Pinnacle shade structures. Motion to approve the proposal for the adjustment of eight poles from AZ Shade for $12,790 from the community enhancement account. Seconded and Motion Passes. Motion to approve the replacement of six shade sails located within the Windsong, Ridgecrest, and Pinnacle tot lots from AZ Shade for $29,875 from the reserve account. Seconded and Motion Passes.
LaBarre/Oksnee Insurance, current insurance broker for GCA, provided a revised renewal option for review. Currently the association has a $1MM GL limit with a $25MM Umbrella extending the coverage, making a total of $26MM. The renewal premium for the 2024-2025 period is $42,527.00 which reflects an increase of $5,402.00 over the 2023-2024 premium. Motion to approve the insurance renewal not to exceed an increase of $5,402 annually. Second and Motion Passes.
A request from Valley Chapel was received to display an A-Frame sign on the corner of Grayhawk Drive and Hayden each Sunday from 8am-12pm. The board discussed the community signage policy and found the signage would be in violation of it. The board requested management discuss alternative locations for signage with Valley Chapel. Motion to deny the request to display an A-Frame sign on the corner of Grayhawk Drive and Hayden. Seconded and Motion Passes.
TREASURER’S REPORT
Derek Moore reported that January financials ended with an income surplus of $8,200. There are categories with higher expenses than anticipated however, these are expected to even out as the fiscal year continues.
MANAGEMENT REPORT
Stacey Harvey reported that management has been keeping close contact with Scottsdale PD in light of recent crime trends. Information has been emailed to homeowners regarding Scottsdale PD’s Town Hall which was held February 27 as well as Grayhawk’s Block Watch information session on March 14. Annual Meeting preparations are underway and we are happy to report that a quorum has been reached. The Lifestyle Director position has been offered and accepted and the search for a lead maintenance technician is still ongoing.
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BRIEFS continued
BOARD
Grayhawk is excited to welcome Ashlie Adamscheck to the community. In her new role as the Lifestyle Director, Ashlie will be building on Grayhawk’s current community partnerships and enhancing the lifestyle offerings. Because Ashlie believes that “communal bonding is essential in creating a healthy and safe community”, she will continue to network with various entities such as local businesses and the City of Scottsdale, while also establishing relationships with Grayhawk’s residents.
Ashlie, originally from Colorado, moved to the valley seven years ago after completing her degree in Sports, Entertainment, and Event Management from Johnson & Wales University. Ashlie has planned many different types of events over the years and is excited to now work with the residents of Grayhawk.
In her free time, Ashlie enjoys golfing, hiking, traveling, and spending time with friends and family. Being a sports fan from Colorado, she will always cheer for the Avalanche, Broncos, and Nuggets.
If you see Ashlie at an upcoming event, please be sure to make her feel welcome!
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In your corner & around the corner. Get a quote today State Farm Bloomington IL Jeremy Mueller Ins Agcy Inc 3 locations to serve you: Scottsdale Rd/101 602-388-8382 Pinnacle Peak/Pima 480-515-5223 Carefree 480-488-2800 www.jeremymueller.com Meet Grayhawk’s New Lifestyle Director
New Homeowner Orientation
Thursday, April 11 from 5:30 p.m. to 6:30 p.m.
Virtual via Zoom
Zoom link will be emailed two days prior to orientation
Join us virtually to learn a little more about your community and all it has to offer. Just for joining you will be entered into a raffle for a $50 Amazon gift card, and if you answer one of our trivia questions at the end of the presentation correct you will be able to win additional prizes! Register at www.grayhawkcommunity.org by Mon., March 14.
Concert in the Park
Family BBQ and Movie Night
Friday, April 19 at 5:30 p.m.
Grayhawk Neighborhood Park, 20726 N. 76th St.
Grab your lawn chairs and blankets and join us to enjoy a night full of family fun including live music, bounce houses, crazy rides and more! Enjoy free hotdogs, chips, drinks, s'mores, and Trolls Band Together on a giant 50’ screen, complete with popcorn to top off the festivities. This event is free, but registration is required by April 15 at grayhawkcommunity.org. Thanks to David Van Omen with Keller Williams NorthEast Valley, Jeremy Mueller with State Farm, Green Muscle Solar and DLC Resources for sponsoring.
Thursday, April 25 from 4 p.m. to 6 p.m.
Grayhawk Greenbelt at 78th Pl. and 78th Way
Join your neighbors for the first live music concert of the year in the Grayhawk Greenbelt! We are excited to have the Americana and Celtic band, Switchback, joining us all the way from Chicago. Their Celtic music is authentically Irish and they are known for their powerful performances. Bring a chair or blanket to sit in the lawn, purchase food from the food truck on site and enjoy the beautiful weather! Cost is $3 per person and tipping the band is recommended! Registration is required at www. grayhawkcommunity.org by no later than Monday, April 22.
Earth Day Adopt-a-Road Clean Up
Saturday, April 27 from 8 a.m. to 10 a.m.
Meet at the GCA Office, 7940 E. Thompson Peak Pkwy. #102
Calling all volunteers! In an effort to keep our community beautiful, we are looking for volunteers to help us on this Earth Day. The City of Scottsdale will provide all volunteers with gloves, trash bags, safety vests, and cold waters. Meet in the GCA office at 8 a.m. to receive instruction, and then will start walking the trails along Hayden Road north of Thompson Peak Parkway. The walk will be approximately 1 mile each direction, a little over two miles in total after both sides of the road are cleaned. All volunteers 17 years of age and under must come with a guardian. This is a great way to complete community service hours for school. Please register at grayhawkcommunity.org to sign up today!
Cinco de Mayo Happy Hour
Jalapeno Inferno
23587 N. Scottsdale Rd. Scottsdale, AZ 85255
Thursday, May 2 4:30 p.m. to 6 p.m.
Join neighbors to kick off the Cinco de Mayo weekend celebrations with a happy hour at Jalapeno Inferno Pinnacle Peak. Happy Hour is open to all residents who are age 21+. Cost is $15 which includes appetizers like chips with salsa, guacamole, and bean dip, mini fundidos and grilled chicken quesadillas, as well as one drink ticket. Space is limited. Registration is required by no later than April 29. For anyone who wishes to stay after Happy Hour for a full dinner, please call ahead and reserve your dining table at (480) 585-6442.
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EVENTS
SCAN TO REGISTER FOR ALL CURRENT GRAYHAWK
HeartSavers Basic CPR/AED Class Child and Babysitting Safety Certification Class
Saturday, May 11 9 a.m. to 3 p.m.
Talon Room, GCA Office
S&S Heartsavers returns to teach Basic First Aid/CPR/AED class. Attendees will learn about the Good Samaritan Law, complications of CPR, stroke, heart attack, using CPR barriers, choking and AED (Automated External Defibrillator) and CPR for the adult, child, and infant. All who successfully complete the class will receive their CPR Certification card. Teens and adults are welcome. Registration is due by May 8 and no cancellations can be made after that date. A minimum of 8 students is needed to hold the class. The cost is $60 per person, which includes lunch. Registration and payment can be made at https://bit.ly/3xdZxDB
Food Truck Night- East Coast Joes Lobster
Wednesday, May 15 from 4 p.m. to 7 p.m.
Grayhawk Greenbelt at 78th Place and 78th Way
Park at 7940 E. Thompson Peak Pkwy.
Hey Lobster lovers- Leave the cooking to the professionals and pick up dinner for the whole family from East Coast Joes. Walk, bike, or drive down to the greenbelt to pick up some fresh Maine Style Lobster Rolls, Garlic Shrimp fries, and Hushpuppies! We didn’t forget about dessert; they also have various kinds of house made Tiramisu. There will be no parking on the street, please park in the offices at Grayhawk parking lot located at 7940 E. Thompson Peak Pkwy. And take the sidewalk path to the greenbelt. Pre-orders are required so they bring enough fresh food. Watch the Grayhawk Buzz for a preorder link or register for this event on grayhawkcommunity.org and one will be emailed to you.
DON'T MISS THE WEEKLY ENEWS!
The Buzz, sent every Monday, is the best way to stay informed on community updates, upcoming events, and news from the City of Scottsdale. We also will send standalone emails if there is urgent information that needs to be sent to the community. In addition to The Buzz, Retreat Village residents can sign up to receive Retreat specific emails that are sent periodically.
The Buzz is the primary source of information for Grayhawk, so we encourage all residents to sign up. If you haven’t signed up to receive emails yet, scan this QR code to sign up or visit Grayhawkommunity.org > Life at Grayhawk > Communications > Enews.
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IN & AROUND GRAYHAWK
Fairy Dusters are native Arizona shrubs that do not require a lot of water and have truly unique red blooms!
Managing Your Irrigation In The Warmer Months
By Kaipo Spenser, DLC Resources Field Manager, in Conjunction with Armando Ramirez, Master Irrigator at Grayhawk
With spring well underway, the Valley’s weather is quickly heating up! As temperatures continue to warm up, your trees and shrubs will require more water than they did over the winter and early spring.
DLC Resources’ Water Management Team is in the field daily, checking soil moisture and adjusting your irrigation system to react to any weather and moisture changes. This helps us monitor your common area plants so that they can receive the proper amount of water to stay healthy.
In your backyard, this level of checking and adjusting isn’t ordinarily necessary. But try not to leave your irrigation system idle and unchecked either. A handful of adjustments across the seasons can help your trees and shrubs get the water they need. And it can drastically reduce your irrigation water usage and costs.
MAKING THE RIGHT ADJUSTMENTS
When setting your irrigation clocks, you first need to consider what kind of trees and shrubs you have. Desertadapted plants require far less irrigation than non-native varieties.
If you have a mix of desert- and non-desert-adapted plants in your landscape and on the same irrigation valve, set your irrigation system to accommodate your highest water-use plants.
In the hot summer months, typically May through July, trees and shrubs require the most water. This time of year is when temperatures are at their highest, humidity is at its lowest, and days are the longest.
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Desert-adapted species should get water every one to three weeks. Non-desert-adapted plants need irrigation two to three times each week. The deeper the roots, the longer you can go between waterings. Established saguaros should not receive water other than what Mother Nature provides. The exception is in the hot summer months when monsoons are sparse; just a bit of supplemental water will suffice.
When monsoon season rolls around, it will be time to readjust. Depending on the rainfall amounts, irrigation cycles may be skipped, as the humidity in the air reduces the amount of water your plants actually need. You can usually reduce your regular summer run times by about 20% during monsoon season.
Before watering in any season, test your soil’s moisture levels by using a soil probe or a long screwdriver. If the screwdriver goes in at least six inches, there is plenty of moisture for most plants and turf.
By staying on top of your irrigation system, making just a few adjustments throughout the warmer months and taking advantage of the Valley’s rain, you can drastically reduce irrigation water waste while still keeping your plants and trees healthy.
For more information, visit our website at dlcresources. com/learning-center/.
ANNUAL MEETING RECAP
Congratulations to newly elected Grayhawk Community Association Board of Directors representatives Randy Brown, David Van Omen and Richard Zielinski. Each will serve a two-year term.
In addition, congratulations to Retreat Village Association Board of Directors representatives Jim Ball and Richard Fowler, who will also serve a two-year term. Thanks to each of the candidates for their willingness to serve the community. It is much appreciated!
Also, a big thank you to following community partners for helping to make the 2024 Annual Meeting a success: CCMC, Grayhawk Golf Club, Garda World, DLC Resources, Excel Pool Service, Innovative Lighting and Design, Frank Civil Consulting, PMB Law and Advanced Painting and Contracting.
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