FEBRUARY 2018
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Lake Viking News
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VVA Board of Directors Meeting
1
February 11, 2018
Call to Order Jon Allen called the meeting to order at 6:30 p.m. in the lower level of the clubhouse. Members in attendance were Mike Krehbiel, Flint Hibler, Phil Stockard, Sherry Parkhurst, Mike Booth and Troy Lesan. Shad Mort led the Pledge of Allegiance. Sherry Parkhurst led in prayer. Approval of Minutes Mike Krehbiel moved to approve the minutes of the January 14, 2018, board meeting. Flint Hibler seconded; motion carried. Volunteer of the Month Jon Allen presented the volunteer of the month award to the Lake Viking Communications Team. Members of this team are Susan Zalenski, Linda Allen and Dennis Schlaiss. Jon thanked them for their dedication and hard work keeping the members informed of what is happening around the lake. Committee Reports Handbook Committee: Phil Stockard presented some handbook changes to the board for approval. After reading the changes, Phil moved to accept the changes as follows: Dumpsters (Building Regulations Section) page 19 Current Rule — Dumpsters and/or roll-off will be required for onsite construction, at the property owner’s expense, but is not limited to: New home construction, garages, hangers and home additions. Other projects that may require the use of a dumpster or roll-off will be determined at the time a permit is submitted for approval. Proposed Rule — Dumpster and/or a portable receptacle capable of containing construction debris will be required for onsite construction, garages, hangers and home additions. Other projects that may require the use of a dumpster or receptacle will be determined at the time a permit is approved. Both the permit and the job site placard will identify the container requirement. A dumpster or receptacle on new homes, garages, hangers or home addition construction is not required until the foundation is completed. Only scrap lumber may be piled outside of the container and burned on the job site in accordance with burning rules and guidelines. Material waste where no permit or dumpster/receptacle was required may be placed in the appropriate receptacle in the maintenance yard in accordance with refuse disposal restrictions and yard disposal rules. Failure to secure and maintain a debris receptacle will result in a minimum $250.00 fine. (2/2018) Smoking in the Clubhouse page 38 Current Rule — At Annual, Special and Regular Board meetings, there will be no smoking in the clubhouse. Proposed Rule — Smoking in the Clubhouse is prohibited at any time. (2/2018) Sherry Parkhurst seconded Phil’s motion, motion carried. Finance Committee: Troy Lesan gave the report from the Finance Committee. Shawn Hepinstall gave a dredge report to the committee and had an alternative plan as to what the Finance Committee had originally planned for dredging in 2018. The committee had struck all the dredging costs from the budget for 2018 and had earmarked that money for a “lake engineering study” in light of the silt storage issues we are facing. After Shawn gave the report from his committee, it was decided to redistribute that money back to dredge operations. The committee also approved the cash compilation that had been done by Karlin & Co. and asked the board for approval. Troy Lesan moved to accept the cash compilation. Phil Stockard seconded; motion carried. Glen Miller will be doing a presentation at the town hall meeting, scheduled for February 17 @ 1 p.m., to talk about the five-year financial plan that was published in the Lake Viking News. Strategic Committee: Sherry Parkhurst reviewed some of the topics discussed at the strategic meeting. Sherry commented on Susan Zalenski working tirelessly on the communications for our members. Other discussion was to help David Sandy honor his grandmother, Roberta Sandy, who was very instrumental in this community for many years. The clubhouse renovation project was also discussed. There are volunteers ready to step up as project managers and they are Don and Carolyn Leeper and their son Brad Leeper. There are phases set up for the renovation, but all we need are donations. Tony Gronniger discussed what he is calling a “rolling infrastructure.” Tony thought this could be implemented into long range planning, such as having a list of all equipment–such as trucks–and planning when and how to replace them.
Activities Committee: Mary Hibler reported on the first activity of 2018. There was a chili and soup supper held at the clubhouse and approximately 45 people attended. Mary asked the board for their approval to add another activity called a “paint ‘n sip.” Marj Locker has volunteered to help instruct the painting. Mary proposed March 17 to have this event and the board was fine with it. Mary also asked the board about having an open air market the second Saturday of each month, including May, June, July and August. There would be a $10 set up charge for anyone using a spot in the parking lot. Mary asked, on behalf of Jana Hanson, if the board would allow the restaurant nights again this summer. The board asked Mary to bring this up again in April, so it will give the board time to think about it. Mark Leggett asked the board if he could have a time slot at the annual meeting to recap the 50th anniversary. Building Committee: Flint Hibler reported there were no new permits in January. Fire Department: Tony Gronniger reported two medical calls were answered last month and one auto accident. Campground Committee: The electrician, Matt Adkison, has been working with Mike Booth on the 50-amp upgrade project. Lake Committee: No report. Cemetery Committee: No report. Infraction Committee: No report. Dredge Committee: The Dredge Committee met on January 31 with Shad Mort, Brett Bush, Paula Hepinstall, Robert Hayes and Shawn Hepinstall. The committee looked at the condition of the south-end structure and construction of a new silt containment structure. Robert Hayes gave us a lot of good input in terms of the engineering of a new structure. The committee discussed the engineering firms that they have talked to. Some of those firms want to do a design, build and dredge. Most of them don’t want to do just the design work. Lake Viking has worked with Snyder Engineering in the past, so we are going to continue to talk to them about the engineering of the new structure. It is going to be expensive, meaning $30,000 to $50,000 to design it and $300,000 to $350,000 to build it. This is a long-term project that will take several years to develop. We are still looking at ways to clean out the south end structure to buy us some time. We are talking about pushing the silt out of that structure by pushing it across the road and then berming the old structure back up. The committee then discussed what can be done in the meantime to keep the dredge running. We want to redeploy the dredge to other areas while we are working on the south end. The three tubes area structure could be pushed out with 2-3 days of dozer work and give enough room to clean out that area. The committee then went to the Finance Committee to discuss these plans. The Finance Committee agreed to put the money they had allocated for the engineering study back to dredge operations for [Continued on Page 3]