Internship in a Box Users Guide for Regents

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Hire A ZAG! | THE case: for hiring interns Internship in a Box Users Guide for Regents I. Elements of a Quality Internship: Everyone (parents, faculty, employers and

students) may have a personal definition of an internship. Because there are multiple ways that hands on work experiences like internships are structured, this section will help you answer basic questions.

II. Why are Internships Essential? Because internships have been around for a long time and have differed by academic area, there are varied responses to this question.

This section will help you explain in the most powerful and effective way, why internships are essential to students’ university experience.

III. Why Gonzaga is the Best? Of course, this is our favorite question to answer and most of you Regents will not need this guide, but if you do, we have provided some interesting and helpful talking points.

IV. How can Regents Help? These are some of the reasons why your work and expertise as a Regent are so critical to this initiative.

V. Steps for the Employer: You may want to share this information (in e-mail or hard copy format) with employers to assist in understanding how these 3 steps make the process simple. Since we do not want employers to feel like it is an overwhelming task to Hire A Zag Intern, the script provided is an easy way to rehearse a potential conversation with an employer .

VI. Sample Job Descriptions: Often times we have learned that the internship job

description is what is most difficult for the employer to complete. This document is also the most important information for both the Career Center & GAMP office and the students. We anticipate that these examples will ease the difficulty in writing the internship job description.

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Internship Definition Definition to establish uniformity in the use and application of the term “internship,” The National Association of Colleges and Employers recommends the following definition: An internship is a form of experiential learning that integrates knowledge and theory learned in the classroom with practical application and skills development in a professional setting.

Internships give students the opportunity to gain valuable applied experience and make connections in professional fields they are considering for career paths; and give employers the opportunity to guide and evaluate talent.

Elements of a Quality Internship: • W ell-defined goals with learning outcomes, committed resources, and an engaged supervisor or mentor • A “start to finish” project with a culminating summary report and presentation • E xposure to various departments and functions and a chance for engagement with professionals • A n opportunity to compete for a full-time professional position upon graduation

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Why are Internships Essential?

Employer Perspective:

Student Perspective:

• R ecruit exceptional new talent to compete in a global economy

• A pply knowledge and integrate learning into practice

• D evelop a pipeline through your internship program to develop and hire top talent

• C reate networking opportunities and mentoring relationships

• B enefit by recruiting young achievementoriented students with fresh, creative perspectives • T rain young leaders in the culture of the organization

• R eceive professional feedback on strengths and weaknesses • Explore and confirm career interests • P rovide access to potential employment possibilities

• G ain access to engage and evaluate top college talent early in the recruitment cycle • R educe risk of costly turnovers by evaluating candidates in actual work situations through “6 month interview”

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Why Gonzaga is the Best?

At-a-Glance: At its core, Gonzaga is defined by the spirited, quality people who teach, learn and serve here. The following are a few additional facts and figures to provide a quick glimpse.

• GU’s intellectual community helps fuel the region’s economic prosperity, and generates leaders for business, politics, law, education, manufacturing, the arts and non-profit sectors

• 131-acre campus along the Spokane River

• GU boasts three Fulbright Scholars (2013)

• 7,850 students • 4,850 undergraduate • 2,500 graduate • 475 law • 417 faculty and 760 staff • R anked third-best regional comprehensive university in the West (U.S. News & World Report, August 2011)

Academic Highlights:

• A team of five engineering students won a $90,000 EPA grant (2013) through the U.S. Environmental Protection Agency’s 8th annual People, Prosperity and the Planet competition to develop devices that can improve the health of Zambian women and children • Service-learning opportunities engage students with community partners, serving an array of social needs

• 75 undergraduate programs of study • 25 Master’s Degree programs • Doctoral Degree in Leadership Studies • Doctorate in Nursing Practice • Juris Doctor, Law School • College of Arts and Sciences • School of Business Administration • School of Education • School of Engineering and Applied Science • School of Nursing and Human Physiology • School of Professional Studies • School of Law

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Why Gonzaga is the Best?

Student Life:

Service:

Ask nearly anyone who has pursued their education or worked at Gonzaga, “What is the university’s single most impressive aspect?” The answer is universal: “A strong sense of community!”

• 2 ,000 meals are provided in Spokane every month by GU to low-income seniors, after-school programs, youth drop-in shelters, and homeless men and women

A Look at The GU community: • 3 ,000 students reside in 16 residence halls, eight apartment complexes and numerous theme houses in the Logan neighborhood • 23 intramural sports; 56 percent of students participate • 14 intercollegiate sports • 95 official student clubs • 24 spiritual retreats

• L aw students provide copyright and patent counsel to developing enterprises at Innovate Washington • I n line with the burgeoning health science enterprise in the U-District, Gonzaga launched its Doctor of Nursing Practice degree program in spring 2013 • F aculty and staff volunteer in more than 400 local organizations, ranging from churches and charities, to arts, schools and economic development organizations

• G onzaga provides in excess of $60 million annually for merit and need-based financial aid • Gonzaga ranks No. 1 in the nation for small universities in the number of graduates who serve in the Peace Corps • 2 00,000 people annually attend GU athletic, theatrical and music performances, fine arts and lecture events

Athletics: • The ZAG’S are Spokane’s “home team” • Z ag Men’s Basketball Team played in the last 15 NCAA tournaments • Zag Women’s Basketball Team competed in the 2011 Elite Eight and 2012 Sweet 16

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How Can Regents Help?

• M ake introductions and open doors to companies, organizations and professional associations • A ccess your personal and professional network to bridge connections for students • S hare and forward job and internship opportunities to the Career Center & GAMP

Script to Promote Internships: Hook: Have you considered hiring an intern in your organization?

Do you have a project in the works and not enough time or people to accomplish it?

Did you know that an intern could make a difference in areas of marketing, analysis, research & development?

Do you have a project in the works?

Did you know that an intern could make a difference?

Pitch: These represent just a few ways college students are making a contribution to the workplace, even before they graduate and enter the workforce full-time. Students are enthusiastic learners, eager to prepare for their chosen career field to gain practical knowledge.

• T hey bring passion, commitment and fresh ideas to a professional environment • T hey offer the most recent training in technology, innovative thinking based on their coursework and even sophisticated know-how regarding social media!

• S tudents simply want a chance to apply their growing skills, and make a contribution

The Benefits: Interns can make a difference in workload, accomplish a project, or conduct research.

Student interns can become a positive spokesperson for your organization.

Support: • Recent statistics from the National Association of Colleges and Employers (NACE) support the increasing trend of converting interns into full time hires.

Some organizations view this as a chance to influence the next generation of workers, and shape quality standards, ethics and attitudes.

• O thers view internships as the vehicle for a leadership training program.

They build a strong partnership with a university where they recruit the best and the brightest.

Gonzaga: That is where Gonzaga University comes into the picture. Our mission is developing young men and women who live for others with intellect, spirit and a sense of justice.

Gonzaga students are serious about making a difference, taking positive action and about finding meaning in their work.

Closing: All you need to do is to share the following information: • C ompany name, contact information (name, title, address, phone number, e-mail) • I nternship job description including learning goals, duties and supervision • I nstructions on how to apply with a list of required documents to include (resume and cover letter) • T imeline including duration of the internship, weekly number of work hours to anticipate and closing date • Compensation amount

Call (509) 313-4234, email careercenter&gamp@gonzaga.edu or http://bit.ly/Job-Internship-Referral-Form

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Steps for the Employer 1. Assess your Organizations Needs • W hat does your organization hope to achieve by hiring an intern?

• A re you a small or expanding organization searching for additional help on a project?

• I s your organization searching for new employees with management potential?

• A re you a non-profit organization with limited financial resources, but can provide an interesting and rewarding internship experience?

3. Advertise your Internship Position with Gonzaga University Career Center & GAMP office • C all (509) 313-4234 and ask to have the position posted • E mail the internship description to careercenter&gamp@gonzaga.edu • P ost an internship at http://bit.ly/Job-Internship-Referral-Form

2. Create a Hiring Plan • D raft an internship job description that clearly explains the duties, expectations and responsibilities of the internship position.

• L ist the specific majors and skills you seek • I dentify the supervisor/mentor, compensation, and the weekly number of work hours anticipated • Include the closing date

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Employer Responsibility Agreement I agree to the following commitments during the course of the internship: 1. Provide a detailed job description with list of tasks and projects assigned.

2. Facilitate a discussion of student’s learning goals, and make an effort to incorporate these into assigned tasks/duties.

3. Conduct an orientation about the structure, operation, policies and procedures of organization to include an open discussion of dress expectations and working hours.

Prepare staff members and facilitate professional interaction for the best learning opportunities.

4. Provide adequate resources and work space necessary to accomplishing tasks.

5. Offer meaningful supervision with regular feedback to the intern.

6. Submit an evaluation of student performance during the internship to both student and Career Center & GAMP office.

Please attach any additional agreements. _______________________________________________________________________________________ Agreed: (Employer):__________________________________________________ Date:________________________________________________________

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Frequently Asked Questions Q: How long should the internship last?

A: A typical internship lasts 3-6 month, however it can be adjusted in length based upon the employer’s needs.

Q: How advanced will an intern be in their program of study?

A: Employers can determine the educational level they seek. Freshmen through Senior students will be actively seeking internships throughout their college years.

Many students view their Junior year as favorable, since they begin to engage in classes related to their majors.

Q: What is the distinction between academic credit and non-creditinternships?

A: Certain programs require a credit-based internship as part of their academic program, but a majority of internships are not taken for credit. Internships that are for credit will have to be approved through the student’s academic department. A faculty advisor will generally be involved in creditbased internships and help define and evaluate internship objectives.

Q: What is an acceptable wage or compensation?

A: A majority of the internships offered to Gonzaga students are paid. Hourly wages for interns vary according to the student’s experience, academic level, and the particular field or discipline of the internship. Currently, the average hourly wage is between 10-14 dollars per hour, sometimes higher for technical students, finance/accounting majors, or for students with extensive work experience.

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Sample Job Description I Employer:

Frames of Reference, Clinic & Eye Wear, 2345 Vista Road, Seattle, WA. 90167 Tel: 206.111.5555

Position Type:

S ummer Internship is open to motivated college students currently in their sophomore, junior and /or senior year with preference to students with GPA of 3.0 and higher.

Title:

Finance/Accounting Administrative Intern

Contact:

Crystal Clearr;cclearr@framesofreference.org

Job Description: As a Finance/Accounting Intern you will be focused on gaining experiences through a variety of

tasks in the Finance and Accounting Department of a dynamic and entrepreneurial organization.

You will assist the audit staff with operational and financial audits, online and retail-based audits, and system implementation reviews and reports. You will also be included in staff meetings, introduced to innovative auditing systems and procedures while working in a team setting. You will be given opportunity for input as a part of your experiential education consistent with your learning goals. You will also be a part of an organization serving the needs of people in local and international communities.

Responsibilities will include:

• Support the payment processing team and assist with month-end financial reports

• Establish working relationships with client personnel in order to improve efficiency in account handling and offer excellent customer service

• Work closely with supply manager to track our physical inventory; offer creative solutions to improve warehouse storage and tracking systems

• Use business / accounting acumen to be self-directed and work within a fast-paced, changing environment

Additional Participation:

• Interact with other interns in various program events, both during the work day and through community activities

• Attend brown-bag lunches with senior leaders

• Receive feedback and exit evaluation from your supervisor

Skills & Qualifications: • Business minded, with deep respect for diverse populations being served

• Analytical, with mathematical and project management skills

• Interested in applying your knowledge of current technology, curricular /co-curricular learning

Supervision:

A mentor from the Finance/Accounting Department will be assigned to work with you throughout your internship.

You will: • Receive mentoring and regular feedback from a group leader

• Have the opportunity to give a presentation on your internship experience at the end of the summer

Compensation: This is a paid summer internship, $16.00 per hour Hours: Application Process:

Interns will work 32 hours weekly from the central office

Please apply through ZagTrax: www.zagtrax.net ID# 5656 or, online at www.framesofreference.org

Application Deadline:

April 1, 2014

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Sample Job Description II Employer:

Media Cabin United, 4235 Broadway, Seattle, WA 90165, Tel: 206.324.5467

Position Type:

S ummer Internship for students in their junior and /or senior year

Title:

Social Media Intern

Contacts:

Ms. Sallie Lynch; clynch@mediacabinunited.org

Job Description: Forward-thinking, fast paced company looking to hire an intern with strong knowledge and

understanding of the digital media landscape, including various social media websites. Company is currently redesigning our website, and will soon launch a social media campaign. The intern hired for this position will need strong critical thinking skills in order to integrate into our vibrant and passionate team who are very excited to share this exciting launch with an intern hoping to gain practical work experience.

You will contribute to website redesign project in various ways:

• Monitor and post on blogs, forums, and social networks

• Online outreach and promotion using Facebook, MySpace, LinkedIn, Twitter, and more

• Website and social media optimization

• Keyword and cost/benefit analysis

Skills & Qualifications: • Marketing, Business Administration, English or Communication majors

• Strong computer skills

• Ability to use social media

• Interested in applying your knowledge of current technology

• Organized and reliable

• Relational and can work productively in team settings

• Energetic, desire to learn, and offer fresh perspective and new ideas

Supervision: Member of the Marketing Department will work with you throughout your internship and give you regular feedback.

Compensation: This is a paid summer internship, $15.00 per hour Hours: Application Process:

Interns will work 40 hours weekly

• Submit Resume and cover letter (addressed to Ms. Sallie Lynch)

Application Deadline:

February 13, 2014

Please apply through ZagTrax: www.zagtrax.net ID# 5321

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