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Appendix F: In-Kind Documentation Needed for Reimbursement It is imperative that you adequately document the in-kind professional services or in-kind donations of material, especially if it is part of your match. In kind contributions must meet the following criteria to be acceptable as a match: • It must be necessary to accomplish the scope of work for the project described in the UORG contract. • The contribution must meet all the requirements of allowable costs as described in the UORG Program Guide. Valid documentation would include: • A description of the goods or services contributed towards the construction of the project. • The purpose of the goods or services as related to the completion of the project. • Time sheets for volunteer personnel services. (See below) • The basis for determining the value of the services or goods. (E.g. the hourly rate of the volunteers was determined by the rate for typical hourly wages of skilled or unskilled labor in the area, the value of the good was determined by its retail value.) • Any additional documentation necessary for authentication of the transaction. Example of a Time Sheet for Donated Labor (Create your own, or ask us to send you one.) Project Name______________________________ Date
Name of worker
Current Occupation
Work done on project
Signature of worker
Hours Worked
Value of Hourly Rate ($)
Total ($) Value
Example of a Time Sheet for Donated Equipment Project Name______________________________ Date
Equipment Size/type
Hours Used
Rate ($)
Total ($) Value
I certify that all labor and equipment donations were properly supervised and used productively on this project. I further certify that equipment was used by qualified operators and all figures shown above are true and accurate. Supervisor’s Signature____________________________________________________________
