Progress Reports, Post-Completion Requirements

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Progress Reports and Inspections

Within six months of your contract start date, the grant recipient will receive a blank progress report that should be filled out and emailed back to Tara Mckee (tmckee@utah.gov). The progress reports must be filled out every six months until the project is completed.

Pre-award and/or periodic on-site inspections may be made by OOR staff to ensure that the project is underway and on schedule. A final on-site inspection will be required before the final grant payment can be made.

Post-Completion Requirements

1. Acknowledgment of the grant should be given. As mentioned above, once the project is completed, the grantee must erect a sign at the project site that identifies the project and the support provided:

Utah Outdoor Recreation Grant

The cost of fabricating and erecting the sign is an eligible cost under this grant program. If the project is a small one, an OOR logo on the grant recipient’s website may suffice. Please ask OOR staff if this would be appropriate in your project’s case. Examples of acknowledgment signage can include using the grant name only or using the official grant logo. You can be creative with the signage, but it should be placed in a visible area.

2. Show it Off: Once the infrastructure projects have been completed, the managing organization should give it the publicity it needs to make the public aware of its existence. This can be a grand opening ceremony, or the use of local media and/or social media outlets to promote the project and its availability for public use.

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3. Operation and Maintenance: As outlined in the Statement of Responsibility, the project area or trail developed with UORG assistance should be operated and maintained as follows:

• Maintained so as to appear inviting and attractive to the public. • Kept reasonably open, accessible and safe for public use. • Structures, trails, and trail infrastructure should be kept maintained throughout their estimated lifetime to prevent deterioration and to encourage public use.

4. Now that the public is enjoying it: Provide to the OOR a selection of high-resolution images that show the public enjoying the built infrastructure. If the infrastructure is a trail, please send us a map of the new trail or trail additions as well.

Amplify your message

As the project reaches completion and you want to get the word out to a large audience the GOED communications team can help. We can help with pitching to the media and, where appropriate, coordinate joint announcements. Email the OOR to start the process.