THE MEETINGS & EVENT

EDITION 5 2020 | www.theplanner.guru

Planning perfection Take your event to the next level

BEST PRACTICE | VENUES | DESTINATIONS | SERVICES R150.00 (incl. VAT)

MEET HERE. GROW ANYWHERE. SANCB SUPPORT SERVICES FOCUS: ORGANISER/DECISION MAKER

DELEGATE CONSUMER

BIDDING SUPPORT

• MARKETING TO SUPPORT AND TO PROMOTE THE CONFERENCE

• BID SUPPORT • BID DOCUMENT • LOBBYING • BID PROMOTION • BID PRESENTATION

DELEGATE BOOSTING SUPPORT

• DELEGATE ATTENDANCE PROMOTION

ON-SITE SERVICES • SUPPORT TOWARDS ON-SITE ELEMENTS OF THE EVENT

SITE INSPECTION SUPPORT • BIDDING SITE INSPECTION • CONVENTION PLANNING • SITE INSPECTIONS

CONVENTION PLANNING SUPPORT • PLANNING SUPPORT • VENUE AND SUPPLIER RECOMMENDATIONS

FOR LOCAL DESTINATION EXPERTISE AND CONVENTION PLANNING SUPPORT, CONTACT THE SOUTH AFRICAN NATIONAL CONVENTION BUREAU Go to www.businessevents.southafrica.net or email convention@southafrica.net or call +27(0)11 895 3000

inside

11 BEST PRACTICE 12 14

20 creative event microtrends that are set to shape 2020

Creating flow We have been on a mission to understand how you can best manage events, so that they run with absolute ease and provide attendees with meaningful experiences.

16 No Planet B

[14]

More than a buzzword, sustainability is the only

solution to safeguarding the future of not just our events, but the whole of mankind. How do we make sure these solutions stick?

21 VENUES 06

Index by capacity

Index by region

Gauteng

Western Cape

KwaZulu-Natal

North West

Free State

Limpopo

Eastern Cape

Northern Cape

Mpumalanga

Africa

CONNECTED The Planner @theplannerguru @theplannerguru Also visit www.theplanner.guru for daily news

EASY WAYS TO

83 SERVICES 9

Index by type

Call +27 (0)11 233 2600 Email subs@3smedia.co.za Go to www.theplanner.guru

THE MEETINGS & EVENT PLANNER 2020 â€˘

Pretty Mvune Sales Executive - Business Events T: 011 919 9025 | M: 084 675 6016 E: prettym@atkv.org.za W: www.atkvbusinessevents.co.za

ED’S COMMENT Managing Editor Shanna Jacobsen (shanna@3smedia.co.za) Head of Design Beren Bauermeister Chief Sub-Editor Tristan Snijders Production & Client Liaison Manager

Antois-Leigh Nepgen Group Sales Manager Chilomia Van Wijk Financial Manager Andrew Lobban Distribution Manager Nomsa Masina Distribution Coordinator Asha Pursotham ADVERTISING Vanessa De Waal

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A guide to eventing excellence The Meetings & Event Planner brings you the hottest venues, service providers, tips, tools and industry analysis to ensure your next event is meaningful and memorable.

THE MEETINGS & EVENT PLANNER 2020 All rights reserved 2019 www.theplanner.guru SUBSCRIPTION R150 per annum (incl. VAT) subs@3smedia.co.za ISSN 978-0-620-68603-7 NOTICE OF RIGHTS The Meetings & Event Planner is published annually by 3S Media. This publication, its form and contents vest in 3S Media. All rights reserved. No part of this book, including cover and interior designs, may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying, recording or by any information storage and retrieval system, without permission in writing from the publisher, nor be otherwise circulated in any form of binding or cover other than that in which it is published and without a similar condition being imposed on the subsequent purchaser. The authors' views may not necessarily reflect those of the publisher. While every precaution has been taken in the preparation and compilation of this publication, the publisher assumes no responsibility for errors, omissions, completeness or accuracy of its contents, or for damages resulting from the use of the information contained herein. While every effort has been taken to ensure that no copyright or copyright issues is/are infringed, 3S Media, its directors, publisher, officers and employees cannot be held responsible and consequently disclaim any liability for any loss, liability damage, direct or consequential of whatsoever nature and howsoever arising.

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ike most things in life, in order to survive, we need to learn to adapt to our environment. Often, this requires an evolution of sorts and this is no different to where the events industry currently is. There is no denying that an evolution is taking place within the meetings and events space, and this is largely being driven by technology – evident in fact that the number of eventing apps and websites is said to have more than doubled since 2017, making them an important part of your events. We understand how you can more easily manage your events and create harmonious flow between their many elements on page 14. Another major factor driving industry evolution is the exceptionally pressing topic of sustainability. Climate change stats are alarming and, locally, we are seeing increasingly extreme weather events that have brought with them flooding and even tornadoes. As the greatest source of carbon emissions and other greenhouse gases, there is no longer any denying that humans are the

cause of these shifts. The events industry is one that is considered resource- and waste-intensive and, for this reason, the sustainability discussion is one that is crucial. We speak to experts across the board on page 16 – from service providers to consultants – who give us their best sustainability tips for 2020. Lastly, we bring you a beautiful spread on the trends that will shape our events next year, and it is no surprise to see both technology and sustainability featured here. We are so proud of our latest edition of The Meetings & Event Planner and the evolution we have seen, having gone from a rather plain A4 magazine just a few years ago to a must-have coffee table publication that showcases the venues and service providers who are the beating heart of this industry. We hope you enjoy this instalment of your guide to eventing excellence! Until next year,

Shanna

THE MEETINGS & EVENT PLANNER 2020 •

INDEXING

ADVERTISERS

4 â€¢ THE MEETINGS & EVENT PLANNER 2020

COMPANY

SECTION

African Pride Arabella Hotel and Spa

PAGE

Venue

African Pride Mount Grace Country House and Spa Venue

Anantara Bazaruto Island Resort

Venue

Anantara Medjumbe Island Resort

Venue

Anantara The Royal Livingstone Hotel

Venue

ATKV

Venue

Avani Gaborone Resort & Casino

Venue

Avani Lesotho Hotel & Casino

Venue

Avani Maseru Hotel

Venue

Avani Victoria Falls Resort

Venue

Avani Windhoek Hotel & Casino

Venue

Balalaika Sandton

Venue

Barmotion

Services

Blueberry Hill Business Hotel

Venue

BON Hotel Bloemfontein Central

Venue

Cape Town International Convention Centre

Venue

Champagne Sports Resort

Venue

Country Boutique Hotel

Venue

Downings Marquee Rentals

Services

Durban International Convention Centre

Venue

Ezemvelo KZN Wildlife

Venue

Fancourt

Venue

FNB Conference Centre

Venue

Gallagher Convention Centre

Venue

28+OBC

Harties Boat Company

Venue

Hilton Sandton

Venue

Hunters Rest

Venue

Ingwenyama Conference & Sports Resort

Venue

Johannesburg Expo Centre

Venue

24+25

JSE Limited

Venue

Khoja Group

Services

IBC

INDEXING

COMPANY

SECTION

PAGE

Le Franschhoek

Venue

Media 24

Services

Monate Game Lodge

Venue

Oyster King

Services

Premier Hotel Cape Town

Venue

Pumula Beach Hotel

Venue

Sandton Convention Centre

Venue

South Africa National Convention Bureau

Services

IFC

Specialised Exhibitions Montgomery

Services

Spier Hotel & Wine Farm

Venue

Sun International Boardwalk

Venue

Sun International Carnival City

Venue

Sun International Carousel

Venue

Sun International Flamingo

Venue

Sun International Golden Valley

Venue

Sun International Grand West

Venue

Sun International Group

Venue

Sun International The Maslow

Venue

Sun International Meropa

Venue

Sun International Royal Swazi Spa

Venue

Sun International Sibaya

Venue

Sun International Sun City

Venue

Sun International The Table Bay

Venue

Sun International Time Square

Venue

Sun International Wild Coast

Venue

Sun International Windmill

Venue

Tau Game Lodge

Venue

Tsogo Sun

Venue

Two Oceans Aquarium

Venue

Ukushisa Services

Services

Zwahili Private Game Lodge & Spa

Venue

THE MEETINGS & EVENT PLANNER 2020 â€¢

INDEXING

MAX PAX

NO. OF EVENT SPACEs

Cape Town International Convention Centre

30 000

Durban International Convention Centre

20 000

Johannesburg Expo Centre Sun International Time Square

VENUE

VENUES by

CAPACITY

ACCOMMODATION NO. ROOMS

AREA

PROVINCE/ REGION

within proximity

Cape Town

Western Cape

within proximity

Durban

KwaZulu-Natal

20 000

20 hotels nearby

Nasrec

Gauteng

10 500

238

Pretoria

Gauteng

PAGE

10 000 - 30 000

6 000 - 7 000 Gallagher Convention Centre

7 000

within proximity

Midrand

Gauteng

Sun International Grand West

6 866

179

Cape Town

Western Cape

Sun International Sun City

6 000

1 310

Rustenburg

North West

Sun International Carnival City

5 000

105

Brakpan

Gauteng

Sandton Convention Centre

4 500

>5 000 rooms within proximity

Sandton

Gauteng

Two Oceans Aquarium

1 700

within proximity

Sun International Boardwalk

1 600

140

Champagne Sports Resort

1 400

152 rooms + 91 chalets

Ingwenyama Conference & Sports Resort

1 000

1 000 - 5 000

Cape Town

Western Cape

Port Elizabeth

Eastern Cape

Central Drakensberg

KwaZulu-Natal

133

White River

Mpumalanga

329

Sandton

Gauteng

600 - 900 Hilton Sandton

900

Sun International Wild Coast

900

396

Port Edward

KwaZulu-Natal

Sun International Sibaya

800

154

uMhlanga

KwaZulu-Natal

Spier Hotel & Wine Farm

700

153

Stellenbosch

Western Cape

Sun International Royal Swazi Spa

600

351

Swaziland

Africa

Sun International Meropa

600

Polokwane

Limpopo

Avani Gaborone Resort & Casino

500

199

Botswana

Africa

Avani Maseru Hotel

500

105

Lesotho

Africa

Hunters Rest

500

Rustenburg

North West

300 - 500

6 â€¢ THE MEETINGS & EVENT PLANNER 2020

INDEXING

MAX PAX

NO. OF EVENT SPACEs

ACCOMMODATION NO. ROOMS

Anantara The Royal Livingstone Hotel

450

173

Zambia

Africa

BON Hotel Bloemfontein Central

420

115

Bloemfontein

Free State

VENUE

PROVINCE/ REGION

AREA

PAGE

Sun International The Maslow

420

281

Sandton

Gauteng

African Pride Arabella Hotel and Spa

400

145

Cape Town

Western Cape

Avani Victoria Falls Resort

400

212

Zambia

Africa

Fancourt

300

133

George

Western Cape

JSE Limited

300

3 (JHB), 2 (CT)

within proximity

Sandton

Gauteng

Sun International Carousel

300

Hammanskraal

North West

Sun International The Table Bay

300

329

Cape Town

Western Cape

120 - 250 African Pride Mount Grace Country House and Spa

250

109 rooms + 12 villas

Magaliesburg

Gauteng

Sun International Windmill

250

Bloemfontein

Free State

Avani Lesotho Hotel & Casino

240

158

Lesotho

Africa

Sun International Flamingo

240

Kimberley

Northern Cape

Blueberry Hill Business Hotel

200

Honeydew

Gauteng

FNB

200

120

Sandton

Gauteng

Tau Game Lodge

150

30 luxury chalets

Madikwe

North West

Avani Windhoek Hotel & Casino

140

173

Namibia

Africa

Monate Game Lodge

140

Modimolle

Limpopo

Pumula Beach Hotel

130

Umzumbe

KwaZulu-Natal

Le Franschhoek

120

Franschhoek

Western Cape

Sun International Golden Valley

120

Worcester

Western Cape

Less than 100 Anantara Bazaruto Island Resort

Mozambique

Africa

Country Boutique Lodge

White River

Mpumalanga

Zwahili Private Game Lodge & Spa

10 luxury chalets

Modimolle

Limpopo

THE MEETINGS & EVENT PLANNER 2020 â€¢

INDEXING

GAUTENG

VENUES by

REGION

NORTH WEST

VENUE

AREA

African Pride Mount Grace

Magliesburg

Balalaika Sandton

Sandton

Blueberry Hill Business Hotel

Honeydew

FNB Conference Centre Gallagher Convention Centre

PAGE

VENUE

AREA

Hunters Rest

Rustenburg

Sun International Carousel

Hammanskraal

Sun International Sun City

Rustenburg

Sandton

Tau Game Lodge

Madikwe

Midrand

Hilton Sandton

Sandton

Johannesburg Expo Centre

Nasrec

JSE Limited

Sandton

Sandton Convention Centre

Sandton

Sun International Carnival City

Brakpan

Sun International The Maslow

Sandton

VENUE

AREA

Sun International Time Square

Pretoria

Monate Game Lodge

Modimolle

Sun International Meropa

Polokwane

Zwahili Private Game Lodge & Spa

Modimolle

WESTERN CAPE VENUE

AREA

PAGE

African Pride Arabella Hotel and Spa

Cape Town

Cape Town International Convention Centre

Cape Town

Fancourt

George

Le Franschhoek

Franschhoek

Premier Hotel Cape Town

Cape Town

Spier Hotel & Wine Farm

Stellenbosch

Sun International Golden Valley

Worcester

Sun International GrandWest

Cape Town

Sun International The Table Bay

Cape Town

Two Oceans Aquarium

Cape Town

KWAZULU-NATAL

8 • THE MEETINGS & EVENT PLANNER 2020

VENUE

AREA

PAGE

Champagne Sports Resort

Central Drakensberg

Durban International Convention Centre

Durban

Ezemvelo KZN Wildlife

Pietermaritzburg

Pumula Beach Hotel

Umzumbe

Sun International Sibaya

uMhlanga

Sun International Wild Coast

Port Edward

PAGE

FREE STATE VENUE

AREA

PAGE

BON Hotel Bloemfontein Central

Bloemfontein

Sun International Windmill

Bloemfontein

LIMPOPO PAGE

INDEXING

EASTERN CAPE VENUE

AREA

Sun International Boardwalk

Port Elizabeth

PAGE 67

NORTHERN CAPE VENUE

AREA

Sun International Flamingo

Kimberley

PAGE 69

SERVICE PROVIDERS

AND PRODUCTS

BY TYPE

MPUMALANGA VENUE

AREA

PAGE

Country Boutique Hotel

White River

Ingwenyama Conference & Sports Resort

White River

AFRICA VENUE

AREA

Anantara Bazaruto Island Resort

Mozambique

PAGE

Anantara Medjumba Island Resort

Mozambique

Anantara The Royal Livingstone Hotel

Zambia

Avani Gaborone Resort & Casino

Botswana

Avani Lesotho Hotel & Casino

Lesotho

Avani Maseru Hotel

Lesotho

South Africa National Convention Bureau

Avani Victoria Falls Resort

Zambia

FOOD & BEVERAGES

Avani Windhoek Hotel & Casino

Namibia

Sun International Royal Swazi Spa

Swaziland

PAGE

BIDDING SUPPORT IFC

Barmotion

Oyster King

EVENT & PRODUCTION MANAGEMENT Harties Boat Company

Media 24

Specialised Exhibitions Montgomery

MARQUEE HIRE Downings Marquee Rentals

POLYSTYRENE SUPPLIER Ukushisa

TROPHIES Khoja Group

IBC

THE MEETINGS & EVENT PLANNER 2020 â€¢

Africaâ€™s leading trade show organiser, connecting buyers and sellers for over 50 years.

2020 EVENTS CALENDAR:

1 - 3 March 2020

Sandton Convention Centre, Johannesburg, South Africa

2 - 4 June 2020

21 - 23 April 2020

The Dome, Trade Fair Grounds Accra, Ghana

2 - 4 June 2020

Gallagher Convention Centre, Johannesburg, South Africa

21 - 22 July 2020

7 - 11 September 2020

Sandton Convention Centre, Johannesburg, South Africa

Johannesburg Expo Centre, Nasrec, South Africa

12 - 15 May 2020

Johannesburg Expo Centre, Nasrec, South Africa

2 - 4 June 2020

Gallagher Convention Centre, Johannesburg, South Africa

Kitwe Showgrounds Zambia

13 - 15 October 2020

20 - 22 October 2020

Johannesburg Expo Centre, Nasrec, South Africa

Cape Town International Convention Centre, Cape Town, South Africa

Transforming Exhibitions in Africa

Brought to you by:

#SpecialisedExhibitions Tel: +27 (0)11 835 1565 e-mail: marketing@specialised.com

BEST PRACTICE

From critical thinking to creativity, our best practice guide is full of tips, tools and expert advice

THE MEETINGS & EVENT PLANNER 2020 â€¢

BEST PRACTICE 2020

CREATIVE EVENT MICROTRENDS THAT ARE SET TO SHAPE THE YEAR AHEAD ENHANCED NETWORKING WITH TINDER-STYLE DATING APPS Apps to help event attendees break the ice and boost networking

FOCUS ON STAGING Colosseum or amphitheatre staging that brings attendees closer and increases participation

12 • THE MEETINGS & EVENT PLANNER 2020

ROAMING CONFERENCES Tidbit-type content sessions outside of the meeting room to stimulate attendees

ENTERTAINING ELEMENTS Immersive activities that engage attendees

34 8 7 WELLNESS BREAKS

Boost attention spans and memory and invigorate delegates with yoga or meditation

DIBS ON SEATING

Seating offering different levels of comfort and visibility to encourage delegates to arrive on time

ENGAGEMENT AND DISCOVERY

Break the tedium by creating periods of ‘engagement and discovery’ between sessions

FARM-TO-TABLE EATING

Source locally produced food that has been sustainably grown and transported

BEST PRACTICE 2020

INSPIRING SOCIAL MEDIA VIDEOS Include social media videos that can be engaging and leave audiences inspired

GO GREEN

Replace plastics with eco-friendly reusable and recyclable alternatives

INSTAGRAM-ABLE CATERING Meals that are memorable, ensuring food not only tastes but looks good

GRAB-AND-GO FOOD STATIONS

Allow attendees to explore a range of cuisines and improve waste control

Engage with attendees and encourage them to play a role in shaping content

VENUES WITH A STORY

Interesting venues are becoming increasingly popular

GEOFENCING Trigger an alert on attendees’ mobile phones to direct them to a particular area

CROWD-SHAPING CONTENT

THE PERSONAL TOUCH Customisation is a must

14 15

SMARTPHONE DAY CARE

Minimise distractions by leaving smartphones at a day care

ALL-ACCESS ATTENDANCE Include everyone

16 DIVERSITY CONNECTS Connect with your entire audience with a diversity of presenters

1920 SUPPORT LOCAL CREATIVITY

Showcase the creations of local talent to not only support artists but add to your story

Source: CWT 2020 Meetings and Events Future Trends Report THE MEETINGS & EVENT PLANNER 2020 •

BEST PRACTICE 2020

The Meetings & Event Planner has been on a mission to understand how you can best manage events, so that they run with absolute ease and provide attendees with meaningful experiences.

CREATING FLOW 14 â€˘ THE MEETINGS & EVENT PLANNER 2020

ringing together an event has become somewhat of an exact science, where producing an out-ofthis-world experience requires a mix ingredients, each in precisely the right dose. When attending an event, large or small, you will encounter a range of personalities who, alongside the programme, are also running according to their own agenda.

Putting up an event on any scale requires resources, money and time, so it cannot be an experimentative effort. In the world of MICE, there is only one shot to get it right and understanding your attendeesâ€™ objectives is central to the way in which conference organisers and exhibition managers should structure their productions. Trying to establish the intentions behind why each delegate is attending your event may

BEST PRACTICE 2020

DIRECTING YOUR DELEGATE seem like a shot in the dark; that is, until you are able to align the ‘why’ of both: a) why the event is happening in the first place, and b) why the attendee has chosen to rearrange their lives, just so they can come to your event. This is when the value proposition you are presenting to the market becomes much clearer. As a marketing tool, there is no doubt that events are an ideal platform for brands and services to communicate their offerings. But given the outlay for exhibitors, organisers and sponsors, it is a precision act and one that requires a lot of planning and some experience to pull off. Without knowing the perils and pitfalls of what could potentially go wrong, you will not be able to put in place measures to address any issues arising, so it is important to consult with the experts who can guide and inform any decisions you take.

DECIDING FACTORS Trade shows and conferences play up the business and networking opportunities that are presented at each of their events, so taking care to build an environment that is conducive to these dialogues will leave delegates with a far more memorable experience. Creating a space that is intimate, yet not too cluttered is challenging but it is an aspect that should receive the right level of attention. Guests should never feel as if they are lost in space

in an enormous hall or, conversely, as if they need to clamber over people to move across the room.

WHO’S WHO? Beyond networking, people may often go to an event to see a speaker who may not necessarily be accessible during everyday work hours. Exposing your audience to high-profile individuals may be a good strategy to attract higher attendance; however, selecting relevant, authoritative representatives who are articulate and can drive thought-provoking discussions will need to form the basis of how the content for your event comes together. And much like any conversation, this needs to have the right balance to keep audiences engaged. In order to create networking opportunities or to profile your speakers in the right way, know who your audience is so you have accurate insights on who might appeal to them and why.

KEEPING PACE Deciding on a pace that will complement an event is important, even at exhibitions. Consideration towards starting and closing times, and whether to run any panel or speaker sessions, will set the tone for the day. It is also important to bear in mind that a lot of people’s schedules revolve around mealtimes and their stomachs, which means that events tend to die down drastically between 12:00

When attending an event, people are out of their regular routines. This may cause anxiety and stress for some individuals, so helping your attendees feel more relaxed by ensuring basic information is clear is key. Here are some 101s of what your delegates may want to establish in the lead-up to the occasion, as well as while the event is running:

AHEAD OF YOUR EVENT Where can I find a programme? Where is the venue and how do I get there? Where do I park?

DURING YOUR EVENT How do I get from the parking to the venue hall? Where do I register? When will mealtimes take place and where these will be served?

and 14:00 – but, budget allowing, you can make this part of your own experience. “There’s a reason events fall into the greater hospitality industry. A meal is an opportunity to make connections, to bring people together to break bread,” writes Amanda Lupino-Esposito, associate director: Educational Partnerships at the Charles Koch Foundation and an author on Cvent’s Social Tables blog.

A HELPING HAND Don’t leave delegates in the dark by not sharing important information that may help them plan their

schedules and arrange their lives. All information relating to your event needs to be easily accessible, whether online or through an app that has been developed for the event. Don’t discount that this may still not be good enough. Ensuring that you have staff who are specifically designated to helping delegates for the duration of your event is an added resource that will give attendees more reassurance knowing that there are people on hand who they can talk to if need be. Uniforms or shirts that identify members of this team will also make them easier to find, making for a more positive event experience.

BEST PRACTICE 2020

No Planet B

rom incorporating whizzy tech to finding trendy add-ons, event organisers don’t have it easy when it comes to identifying the right mix of ingredients to bring to life a unique, engaging and impactful event. While sensory touchpoints will remain important, creating more responsible events that have the potential to leave a legacy is what will distinguish our efforts.

MINDFUL EVENTING Events can reach a large number of people within a short space of time and deliver impactful messaging to a broad audience. Events also often utilise large amounts of natural resources, generate waste and impact the communities that host them, and although it has also become somewhat of a buzzword, there is a growing focus on sustainability. But what does it mean? “The world around us is changing at a rapid rate – something we can no longer ignore. Sustainability seems to be the key to future-

More than a buzzword, sustainability is the only solution to safeguarding the future of not just our events, but the whole of mankind. How do we make sure these solutions stick? Shanna Jacobsen talks to the industry.

16 • THE MEETINGS & EVENT PLANNER 2020

proofing the survival of not only the planet, but also human beings,” notes Lisa-Jade Hutchings from GingerBiscuit, a consulting and project management company with a core focus on the events industry. GingerBiscuit has chosen to embed the three pillars of sustainability into social and business gatherings and engagements, going ‘beyond just events’ themselves. These pillars, says Lisa-Jade, focus on the social, environmental and economic aspects of the world we live in, in addition to understanding how these three factors are interlinked and influence each other. “Events attract visitors, delegates and attendees, and the impacts associated with their travel and accommodation, and the event itself, are relatively large. These effects are also what could be termed as ‘immediate’ and usually have long-term consequences for the host communities,” explains Greg McManus, chairperson of the Event Greening Forum (EGF). While the EGF recognises the important benefits the MICE sector brings to South Africa and its

BEST PRACTICE 2020

EXPERT ADVICE: • Phase out toxic materials. This will require a new design thinking, which will stimulate new production and processes, linking to new sales strategies and innovative visitor packages – all leading back to a healthy and effective industry. • Design smarter and use sustainable materials. The

“We should be looking after our environment the way we try to look after ourselves.” Herkie du Preez, head wizard at Event Wizards

other plus points will fall into place from there; easier logistics, less staff overtime, socio-economic upliftment, healthier environments in which to work and healthier staff will all lead to better events, better attendance, sales and much more. • Say goodbye to unnecessary printing and environmentally unfriendly gifting options. Food waste management should be taken more seriously, and we need to remember that greening starts during the planning phase. • By simply bringing the sustainability options available to light and discussing these event possibilities with clients, more awareness is created, and new creative solutions are discovered. Remember to include

communities at large, the body’s role and vision are to raise awareness of the impacts and consequences of events that take place without consideration for the environment or sustainability. “We strive to support and advise professional organisers and suppliers on ways to minimise and avoid these impacts as far as possible, so we can influence the way in which the industry – and the country itself – is seen by local and international visitors alike,” says Greg.

sustainability in the initial event planning process!

THE BOTTOM LINE It is now widely accepted among scientists

that human beings are responsible for climate change, and industries across the board have had to implement cleaner and greener initiatives to mitigate negative impacts on the environment as far as possible. Gary van der Watt from Resource Design believes that we can implement more sustainable practices that don’t just look better but that are also creative and disruptive in creating a new industry standard. “Sustainability means doing things better. Planning better, getting things done faster, moving stock more effectively. Ultimately,

creating healthier environments can double your budget by reusing and repurposing and designing events in new ways. We can no longer do things the ‘traditional way’ because that is the toxic way. Greening – or rather sustainability – needs to be addressed in the event space by the industry, before we find our services discarded for a substitute,” emphasises Gary. Herkie du Preez, head wizard at Event Wizards, reveals he discovered the numerous ways of incorporating sustainability, greening and recycling efforts through the work he does.

THE MEETINGS & EVENT PLANNER 2020 •

BEST PRACTICE 2020

“We have a vast store of knowledge, having worked towards zero-waste shows for the past several years. It used to be the case that choosing to go green was more expensive, meant lower quality and was more complex to manage. This is simply not the case now. Green materials, food choices, suppliers and more are now not only viable but also distinctly desirable. There really are no excuses anymore, and younger generations in particular will vote with their feet, their attention, and their money to prove how much they want to save the planet.” Carina Bauer, CEO of the IMEX Group

“By simply exploring more of the opportunities available to the events industry, we can contribute to creating a sustainable work environment and future events – I discovered ‘green’ is really cool and now I’m living it,” says Herkie. Where to start forms a crucial aspect of the sustainability discussion because, according to Greg, one of the greatest challenges is how to build momentum. “It is important for the industry and its role players to recognise their environmental and social impacts when hosting events and start to take measures to minimise these through more sustainable practices. Will we ever get 100% of the industry to change their existing ways

18 • THE MEETINGS & EVENT PLANNER 2020

of doing events? Probably not. But if we can influence and change the most important players and ‘flag’ events to become more responsible, then we have achieved a large part of our vision,” he says.

2020 As time goes on and the effects of climate change are felt more deeply, it is clear that everyone has a role to play in driving and encouraging greater efforts and awareness around sustainability. Gary from Resource Design says that in order to be sustainable, the best way to is to start thinking sustainably.

“Exactly like any eco-system on earth, our industry is its own eco-system; a circular ecosystem in which one aspect impacts on the next, but by implementing a sustainable action in one area, it will invariably cascade into all the others – creating a healthy, thriving and diverse bio-system,” he says. And it is not just ‘greening’ within sustainability that needs attention. “Focusing on one area, like greening, without taking into consideration the social and economic impact of an event, needs to be an area of particular attention moving forward. However, even if just this aspect receives attention, there will be an impact on the other two areas naturally,” concludes Lisa-Jade.

VENUE SHOWCASE

MORE THAN JUST FUN IN THE SUN For years, the Sun International brand has developed an incredible legacy in the gaming, hospitality and entertainment sector. With stunning superior hotels and resorts, Sun International is a recognised premium brand across the world, and here’s why:

oday, the Sun International Group is one of Africa’s largest tourism, leisure and gaming groups, and operates or has an interest in 19 resorts, luxury hotels and casinos. The Group boasts a profile of assets including world-class five-star hotels, modern and well-located casinos, and some of the world’s premier resorts. Its destinations offer experiential luxury, enduring quality and incredible adventure, and are supported by an authentic dedication to personal service. So what is Sun International’s competitive advantage? Its differentiator stems from the fact that the Group has a compelling and global competence in both the development and operation of casinos, hotels and resorts; at the same time, it is extremely comfortable operating in emerging markets. The Groups’ approach has been to differentiate its hotels, resorts and casinos in architecture, service, experience, location and the mix of

entertainment and activities – creating lasting memories for guests and customers. The creative architecture of these properties and the blending of their designs with the local environment make each property unique.

CSI The Group places a strong emphasis on being a responsible corporate citizen through contributions and commitments to the economy, communities and the environment. It is committed to the development of all employees and makes sure that equal opportunities and economic empowerment form the backbone of the business’s human resources practices.

SUN CITY, PILANESBERG

THE TABLE BAY, CAPE TOWN

THE MASLOW, SANDTON

DID YOU KNOW? Sun International was the pioneer of gaming in Southern Africa, having brought casinos to this part of the world in the late 1970s. The opening of Sun City set the standard for large-scale international events in South Africa, which continues today. Sun City is also home to the Nedbank Golf Challenge, which has attracted the world’s best golfers for over two decades. From the hosting of Miss South Africa to world heavyweight boxing title fights, the Sun Arena remains the preferred venue for international events and entertainment.

TIME SQUARE, PRETORIA

BOARDWALK, PORT ELIZABETH

FUN FACTS • S un international has interests in 19 resorts, hotels and casinos • S un International Limited was incorporated in South Africa on 11 July 1967 • In the last financial year, Sun International saw a 4% growth in income to R7.9 billion • SA continues to contribute the majority of the group's income at 69%, with

Latin American operations contributing 30% and Nigeria 1% • Gaming is the primary contributor to the group's income at 73% • S un International enjoys a 42.5% share of the South African casino market •E very day, over 50 000 customers from over 50 countries visit a Sun International property

THE MEETINGS & EVENT PLANNER 2020 •

VENUES A regional guide to the top meetings and event locations in each province

GAUTENG THERE IS NO SHORTAGE

CHOOSE FROM A HUGE

of places to go and things to do in the Place of Gold – the beating heart of the nation’s economy.

variety of event options and experiences in a world-class backdrop that includes the largest fully contained, multipurpose venue on the continent.

THE WORLD AWAITS anyone travelling to Gauteng, with wildlife and outdoor escapes available at your backdoor.

GETTING IN, AROUND and out of town is a cinch with the Gautrain, the high-speed train that travels to city centres within the province.

22 • THE MEETINGS & EVENT PLANNER 2020

LOSE YOURSELF IN history and gain some insight into South Africa’s rich and diverse heritage, at some of the country’s best cultural and political sites.

MEETING SPACES 22 MAX PAX 420 ACCOMMODATION 281 ROOMS SITUATED IN THE HEART of Sandton’s financial district, Sun International’s 281-room specialist business hotel has been prudently crafted to facilitate all of today’s business needs. The hotel is packed with state-of-the-art facilities and technology that will delight any business executive. All senses are catered for through a variety of spaces – ranging from an alluring bar, tempting bistro, calming lounges and a soothing spa to a ballroom, conference centre, auditorium and 12 unparalleled meeting rooms. The hotel has consciously been positioned as a game changer: being a destination for professionals and the foremost precinct for achieving business success. LOCATION The Maslow is located in Sandton’s financial district, only a few minutes away from the Sandton Gautrain station, Sandton City mall and Nelson Mandela Square.

MEETING AND EVENT SPACES Sun International’s The Maslow won the award for the best small conference venue in the Business Traveller Awards 2016. The Maslow’s spaces and facilities offer an oasis for business and social events and, being the second largest such venue in business-centered Sandton, offers state-of-the-art facilities and catering for functions of any size. The hotel also has private meeting rooms.

VENUES AND CAPACITIES Room Name Ballroom (1+2) Ballroom (2+3) Business Centre (1+2) VENUES AND CAPACITIES Carnegie Conference Room (1+2) Duke Edison Exemplar Ballroom (2) Full Ballroom (1+2+3) Hinde Morgan Optima Ballroom (1) Paragon Ballroom (3) Seligman Stanford Tata Vanderbilt Vertex Conference Room (1) Walton Zenith Conference Room (2)

Banquet 160 200 100 80 300 80 120 50 50

Schoolroom x2 120 156 72 60 216 60 96 36 36

Schoolroom x3 168 204 100 84 288 84 120 50 50

Cabaret 96 120 72 48 168 48 72 36 36

U-shape 66 78 62 20 33 111 20 33 45 20 31 31

Cocktail 200 250 120 100 350 100 150 60 60

Dance Floor 100 150 50 200 50 100 -

Cinema 240 300 200 120 420 120 180 100 100

Boardroom 8 8 12 8 12 8 12 12 -

ACCOMMODATION Kick-start your morning with a complimentary breakfast at Lacuna Bistro before you tend to the business of the day. Whether you’re closing an important business deal, hosting a conference or catching up with colleagues, The Maslow’s award-winning accommodation brings business and pleasure together in calming and comfortable surrounds.

CATERING The Maslow offers catering to functions of any size.

Corner Grayston Drive & Rivonia Road, Sandton, 2031, Gauteng +27 (0)10 226 4600 maslow@suninternational.com www.suninternational.com/maslow

THE MEETINGS & EVENT PLANNER 2020 •

GAUTENG

Sandton

GAUTENG

The Johannesburg Expo Centre Nasrec

EVENT & EXHIBITION SPACES 20 MAX PAX 20 000 ACCOMMODATION 20 HOTELS NEARBY DIAMOND ARROW AWARD PMR AFRICA OUTDOOR EVENT SPACES Venue

Detail

Area (m2)

Main Arena

Outdoor events arena

22 000

Terrace 1 Terrace 2

Outdoor events terrace Outdoor events terrace

5 000 13 000

jhbexpocentre1

Cnr Rand Show and Nasrec Road, Nasrec, South Africa +27 (0)11 494 1920 johannesburgexpocentre info@expocentre.co.za Johannesburg Expo Centre www.expocentre.co.za jhbexpocentre1

24 â€¢ THE MEETINGS & EVENT PLANNER 2020

LOCATION The JEC is located in the South of Johannesburg, a mere 30-minute drive from O.R. Tambo and Lanseria International Airports. The venue offers easy access as it is located close to all major highways.

exhibitions and other large-scale events but also offers a variety of smaller facilities to host intimate events and corporate meetings.

GAUTENG

THE JOHANNESBURG Expo Centre (JEC) has become an iconic landmark of the city of Johannesburg. The venue offers a multitude of in and outdoor spaces to accommodate events, exhibitions, conferences, corporate functions and outdoor festivals. Delegates can be immersed in the tranquil setting of the venue with access to beautifully kept gardens from all eventing spaces.

ACCOMMODATION There are 20 hotels located close to the JEC, the venue has standing agreements with most of the accommodation facilities in the area and can assist organisers with accommodation arrangements. Regular visits are conducted to the facilities in order to ensure a high level of quality is maintained to offer delegates a comfortable and memorable experience.

ON-SITE SERVICES

MEETING AND EVENT SPACES The JEC is one of South Africaâ€™s largest, purpose-built exhibition, conference and event venues. With multipurpose facilities providing more than 50 000 m2 of indoor space and over 100 000 m2 of versatile outdoor space. The JEC is ideal for

The JEC is conveniently set-up to offer all required services on-site, providers for catering, security, cleaning and AV are all based on-site to enable the smoothest possible event delivery. The JEC team works closely with all suppliers and remains the key point of contact for the customer to ensure their expectations are exceeded throughout their journey at the JEC.

VENUES AND CAPACITIES Room Name

Area (m2)

Cinema

Cocktail

Banquet

Schoolroom

Hall 5

7 362

5 600

2 400

3 600

Hall 6

12 304

9 400

4 000

6 100

Hall 7 Hall 8 Hall 9 Hall 9B Hall 10 Hall 10 A Hall 10 B Bateleur A+B Bateleur A Bateleur B

4 890 4 890 6 532 1 620 2 420 850 615 960 560 350

3 700 3 700 5 000 1 800 800 420 1 000 400 320

1 500 1 500 2 000 1 000 500 300 550 300 200

2 400 2 400 3 200 1 200 500 350 550 350 200

833

800

500

312 209 312 20 000

300 200 300 -

180 120 180 -

Black Eagle A+B+C Black Eagle A Black Eagle B Black Eagle C Main Arena

THE MEETINGS & EVENT PLANNER 2020 â€˘

WE ARE IN AN ERA OF ESCAPISM Let us bring your brand to life by creating emotional and memorable connections through shared experiences.

YOUR FULL SERVICE EVENTS AGENCY | SIGNATURE SERIES EVENTS | BESPOKE EVENTS Contact us on 011 713 9147 or live@media24.com Visit us at www.media24live.co.za

Sandton MEETINGS AND EVENTS

MEETING SPACES 12 MAX PAX 900 ACCOMMODATION 329 ROOMS

Hilton Sandton offers distinctive spaces in a prime location for conferences and events. Each of its nine meeting rooms is completely customisable and features state-of-the-art technology. For added convenience, meeting facilities are located on the same floor as the full-service business centre, restaurants and bar.

ACCOMMODATION All Hilton Sandton’s guestrooms feature stylish furnishings and generous amenities. Guests who stay in the Royal Suite or one of the six Terrace Suites on the Executive Floor can enjoy exclusive access to the Executive Lounge. Hilton also offers non-smoking and four accessible guestrooms. Guestroom facilities include LCD televisions and satellite channels with radio, video-on-demand and Wi-Fi.

CATERING Sample a multicultural all-day dining experience at Tradewinds Restaurant & Bar. For the best of fusion flavour, the Lotus Teppanyaki & Sushi Bar offers a variety of popular sushi dishes, all carefully created by Hilton Sandton’s sushi master. For an intimate get-together with friends or a quality corporate team-building experience, join the hotel’s Sushi School on Friday nights.

Room Name Boardroom Hilton Ballroom Ballroom 1 40 Ballroom 2 70 Ballroom 3 50 Kwena Suite 40 Kwena 1 20 Kwena 2 20 Li-duba 30 Tau 30 Umkombe 30 Thema 16 Boardroom 14 Impala 10 Dzimba 10

U-shape 50 70 50 35 15 15 30 30 28 12 10 10

Theatre 900 200 300 200 100 30 30 80 80 80 20 15 15

Classroom 450 90 150 100 60 20 20 40 50 40 15 10 10

Cabaret 270 50 96 72 42 12 12 30 35 30 -

Banquet 450 100 160 120 60 20 20 50 60 50 20 15 15

Dinner Dance 380 80 120 70 40 30 40 30 -

Cocktail 1 000 180 300 240 100 30 35 75 80 80 25 20 20

FOR THE ULTIMATE accommodation experience, Hilton Sandton features amenities for both business and leisure travellers alike. On-site features include an all-day restaurant, a state-of-the-art business centre, meeting facilities, fitness centre, outdoor pool and tennis court; and if you still can’t find what you’re looking for, the hotel provides complimentary shuttles to both Sandton City and the Gautrain station. LOCATION Situated in the Sandton business district in the heart of Johannesburg, Hilton Sandton’s convenient location offers guests easy access to large shopping centres, main banking institutions and the Johannesburg Stock Exchange.

+27 (0)11 322 1888 jnbsa_bqsales@hilton.com sandton.hilton.com 138 Rivonia Road, Sandton, Gauteng 2196 hilton sandton hilton sandton HiltonSandton

THE MEETINGS & EVENT PLANNER 2020 •

GAUTENG

Hilton Sandton

Centrally located between Johannesburg and Pretoria, Gallagher Convention Centre is Gautengs’s leading multipurpose conference and exhibition venue. With Gallagher’s extensive offering and a single-call solution, you can tailor your event, your way. MEETING SPACES 27 MAX PAX 7 000 PUBLIC TRANSPORT CONVENIENTLY LOCATED ON THE GAUTRAIN ROUTE

G A L L AG H E R CO NVE NT IO N CE NT RE, MID RAND

W H Y C H O O SE G A LLAG H E R CO NVE NTION C ENTRE? GALLAGHER – YOUR EVENT PARTNER Gallagher Convention Centre prides itself on delivering exceptional events, every time. The centre’s professional and experienced team members, together with its network of prequalified suppliers, are committed to service excellence and ensuring the requirements of each of its valued clients are met. Providing both flexibility and versatility, Gallagher will work with you, and your budget, to provide a quality, memorable experience every time.

350+ events a year

30+ exhibitions annually

Collective experience of team: 380+ years

Easy, single-level loading areas

Ample secure parking of 5 000+ bays

320 000 m2 property with multipurpose venue space

Suited to all event types, including conferences, gala functions, confexes and exhibitions

An in-house network for Professional Conference Organisers

Full generator backup and three-day water supply

Certified Halaal catering and fully customised menus

Constant reinvestment into property

Five-star eventing at the most affordable rates

Contact us today to speak to a consultant about your eventing needs in 2020 or visit our website for more information and view our interactive virtual tour.

19 Richards Drive, Halfway House, Midrand | +27 (0)11 266 3000 | gallagher@gallagher.co.za www.gallagher.co.za

GallagherConventionCentreMidrand

Gallagher Convention Centre

MEETING SPACES 18 MAX PAX 10 500 ACCOMMODATION 238 ROOMS AT TIME SQUARE, the luxury is in the detail. From the moment you walk in, you are instantly captivated by the intriguing concept of time as you are presented with large clock displays, grand timepieces and architectural marvels. By making you ever mindful of the present, the horological decor encourages you to live fully in the now. LOCATION As part of the Menlyn Maine precinct, South Africa’s first ‘green city’ and one of Pretoria’s most popular points of interest, Time Square is where inspirational

VENUES AND CAPACITIES Room Name

Meeting Boardroom

Meeting Meeting Meeting Cocktail Banquet Banquet Cabaret Cinema Schoolroom (x3) Schoolroom (x2) Buffet Served Buffet HOTEL – FIRST FLOOR Pool Terrace & Bar (on request) Diamond 1 175 175 140 150 160 200 100 Diamond 2 175 175 140 150 160 200 100 Diamond 1/2 500 400 270 400 400 400 260 Jade 12 Emerald 1 16 12 32 27 18 20 Emerald 2 16 12 32 27 18 20 Emerald 3 16 12 32 27 18 20 Emerald 1+2 32 32 64 54 36 60 50 60 48 Emerald 2+3 32 32 64 54 36 60 50 60 48 Emerald 1+2+3 52 48 96 84 36 80 70 80 56 HOTEL – SECOND FLOOR Moonstone 16 10 39 18 12 Garnet 18 10 39 18 12 Quartz 18 10 39 18 12 HOTEL 12TH FLOOR Lobby & Transit Lounge HOTEL – MEZZANINE Onyx 12 Sapphire 12 Ruby 12 Opal 12 HOTEL – 14TH FLOOR Azurite 13 Jasper 8 Pyrite 12 HOTEL – 15TH FLOOR Sunset Bar (on request)

Meeting U-shape

Cabaret Served

Dance Buffet

Dance Served Shaped

132 132 300 48 48 64

120 120 300 30 30 50

160 160 400 30 30 50

architecture, green thinking and community spirit combine and invite you to experience balanced and responsible living. Make every moment count at Time Square.

MEETING AND EVENT SPACES At Time Square, every meeting room is designed to be a game-changer, a place that fosters success. The rooms are conducive to productive workshops, strategic thinking and effective team building, while offering inspiring locations in which to do business in the heart of Menlyn Maine. The complex boast spacious facilities that can accommodate events large or small. Time Square will boast a top-of-line 8 500-seater arena and conference centre with world-class facilities.

ACCOMMODATION Suited to both business and play, The Maslow Time Square is a 238-room specialist business hotel that has been prudently crafted to facilitate all today’s business needs. Boasting 17 floors, with premium accommodation all under one roof, the hotel is packed with state-of-the-art facilities and technology that will delight any business executive. The hotel opened in March 2018.

CATERING To bring you an extraordinary culinary offering never seen before, Time Square has partnered with top chefs and sommeliers that offer experiential dining at its best. From concept kitchens to casual cuisine, Time Square has combined flavour with five-star quality to bring you a variety of premium restaurants all under one roof.

ARENA Concert Seated

8 500

Concert Standing

10 500

Banquet

1 300 LOWER ARENA

Topaz 1

Topaz 2

Topaz 1+2

209 Aramis Avenue, Waterkloof Glen Ext 2, 0181, Pretoria, Gauteng 0860 846 377 tsqmeetings@suninternational.com www.suninternational.com/time-square

THE MEETINGS & EVENT PLANNER 2020 •

GAUTENG

Pretoria

GAUTENG

MEETING SPACES 11 MAX PAX 5 000 ACCOMMODATION 105 ROOMS

Brakpan

VENUES AND CAPACITIES Room Name Rio Room 1 Rio Room 2 Rio Room 3 Rio Suites Rio Ballroom Sun Park Big Top Arena Afrisun Boardroom Mardi Gras Theatre Welcome Centre Lounge Lapa

Banquet 60 60

Boardroom Cinema 30 60 30 60

60 240 330 1 000 700 250 30 80

30 120 250 800 700 18 200 35 -

60 300 400 5 000 2 500 500 50 -

Cocktail 60 60

Schoolroom 30 30

U-shape 30 30

60 200 400 5 000 2 500 400 50 150

30 120 250 800 700 200 15 -

30 120 250 800 700 200 35 -

ENTER THE MAGICAL WORLD of glittering entertainment and endless fun, and be greeted by a wide selection of delectable restaurants. Carnival City was designed with amusement in mind, offering an eye-catching arrangement of large circus-tent buildings festively decorated with roller-coaster models, clown murals, and jesters in costume – visitors will revel in the playful ambience. LOCATION Located in Brakpan, just 24 km away from O.R. Tambo International Airport, Carnival City is the perfect conference, play and stay destination.

MEETING AND EVENT SPACES Giving your event the elegant, professional edge, Carnival City has a selection of 11 conference and meeting rooms. Equipped to host a wide range of events, from small meetings to large conferences, Carnival City ensures that your event goes off without a

hitch. It offers a multipurpose conferencing facility with an indoor area and outdoor space equipped to host lifestyle events, music festivals, launches and other experiences.

ACCOMMODATION Offering four-star accommodation in Brakpan, Carnival City Hotel boasts an outdoor pool and is the ideal base to explore Carnival City and its entertainment opportunities. With endless fun-filled opportunities for the whole family, don’t worry about driving back home – simply book your stay at this conveniently situated hotel.

CATERING Carnival City offers the best restaurants and dining facilities covering a range of cuisines. Whether you’re craving a sit-down meal or a quick bite from a fast food outlet, there are a range of flavours on offer – from Asian delights to authentic Italian, seafood or burgers.

Corner Century and Elsburg Road, Brakpan, 1540, Gauteng +27 (0)11 898 7000 carnivalcity@suninternational.com www.suninternational.com/carnival-city

30 • THE MEETINGS & EVENT PLANNER 2020

GAUTENG

FNB Conference Centre Sandton MEETING SPACES 20 MAX PAX 200 ACCOMMODATION 120 ROOMS

DID YOU KNOW?

The Auditorium has video conferencing facilities for the ultimate in business convenience.

NESTLED IN THE HEART of Johannesburgâ€™s premier business district, the FNB Conference Centre is surrounded by beautifully landscaped gardens, offering a tranquil and secure experience in the busy metropolis. The meeting rooms are modern and well equipped, having recently been renovated. A variety of outdoor spaces are available for guest use, suitable for group work, tea breaks or alfresco lunches, including a deck area outside the auditorium, covered patio outside the restaurant, and another patio overlooking the Acacia Circle. LOCATION Ideally located on Grayston Drive, Sandown, the FNB Conference Centre allows easy access to the M1 highway, Gautrain Sandton station, Sandton City and Nelson Mandela Square, with a string of some of the finest dining and entertainment spots. A complimentary shuttle service to and from the Gautrain station is available for guests, as well as ample, secure, complimentary parking. There are beautifully landscaped gardens and a pool and braai area, which is very popular after conferencing.

MEETING AND EVENT SPACES The Conference Centre boasts a 160-seater auditorium, with access to an outdoor patio and the gardens, 17 conference rooms, and three executive boardrooms, each fully equipped with AV and presentation technologies. Video conferencing is available in the Auditorium and three portable units are available for use in most other venues. Ten syndicate rooms are available, which are well suited for interviews and breakaway sessions, seating between 6 and 12 delegates. Depending on the seating style, the conference rooms comfortably seat up to 200 delegates, while the boardrooms comprise the uBukhosi Suite seating 20 people, the Executive Boardroom seating 30 people, and the Executive Dining Room seating 20 people.

The boardrooms are booked on a Premium Conference Package and include butler service and lunch at the venue. Both the uBukhosi Suite and the Executive Dining Room are ideal for small private dining functions. Various conference packages are available, to suit your requirements. A 15% discount on drinks at the Liquid Lounge bar or a selection of complimentary bar snacks is offered for one hour before or after your event or conference. Spacious public areas are also available for networking sessions between meetings, along with 10 individual work pods that are small, private work spaces, ideal for use before or after meetings, equipped with power and USB ports. Wi-Fi is available throughout the Conference Centre.

ACCOMMODATION The FNB Conference Centre has 120 contemporary en-suite bedrooms, fully equipped with coffee stations, a fridge, a hair dryer, a selection of DStv channels and Wi-Fi. For guests seeking longer-term accommodation, three fully furnished, selfcatering apartments are available to lease, each with their own private garden. Laundry and dry cleaning services are available, along with self-service ironing rooms.

CATERING The buffet dining room is open daily for breakfast, lunch and dinner. The centre also offers the option of lunch at its venues, with a variety of menus available. A surcharge does apply for this option. Kosher and halaal requirements can be arranged through external providers with 48-hour notice. A popular venue for post-event drinks and snacks, or for hosting braais and outdoor events, is the Liquid Lounge bar next to the pool. The coffee shop is open daily (weekdays) for speciality coffees, confectionaries and light meals. Room service is available for hotel guests for lunch and dinner daily.

114 Grayston Drive, Sandown, Sandton, 2196 087 032 8000 bookings@fnb.co.za fnbconferencecentre.co.za

THE MEETINGS & EVENT PLANNER 2020 â€˘

GAUTENG

Blueberry Hill Business Hotel Honeydew

MEETING SPACES 8 MAX PAX 200 ACCOMMODATION 65 ROOMS BLUEBERRY HILL is a business resort and residence that perfectly balances convenience and luxury. The hotel offers spacious and well-appointed rooms, sophisticated conferencing venues and luxurious apartments combined with sweeping 360-degree city and mountain views. Whether you’re looking to hit the green, enjoy a delicious meal in great company, seal that deal or you’re in need of a good night’s rest, Blueberry Hill is ideal. Providing privacy, style and comfort, Blueberry Hill offers a series of incredible experiences by day and by night. Eat, drink, work out, relax or make the most of your personal space. LOCATION Ideally located in Honeydew, Johannesburg, Blueberry Hill is only a tee shot from the renowned Eagle Canyon

VENUES AND CAPACITIES Room Name Quantum Hall 1 Quantum Hall 2 Quantum Hall combined Equinox Hall 1 Equinox Hall 2 Equinox Hall combined Pendulum Arbour Chime

Golf Course and just minutes from Lanseria Airport and the business hub of Sandton.

MEETING AND EVENT SPACES Ranging from 75 m² to 242 m² in size, Blueberry Hill’s conference rooms can accommodate from 20 to 200 delegates in various configurations, with each of its six spaces equipped with a full-function, high-tech AV offering. Conference packages can be combined with Blueberry Hill accommodation options for stay-over and multi-day events.

ACCOMMODATION Blueberry Hill has 65 double and single four-star rooms, with every feature and amenity carefully designed to meet the needs and exceed the expectations of today’s business traveller. Feel at home at Blueberry Hill with welcoming touches and the finest attention to detail. The rooms provide visitors with access to superb amenities.

Boardroom

U-shape

Double U-shape

Schoolroom

Cinema

Banquet

20 20 20

33 33 48 36 24 72 -

51 51 84 63 39 112 -

36 36 96 90 36 130 -

84 84 100 140 70 200 -

40 40 100 90 40 160 CATERING At Blueberry Hill, great taste involves more than just the food on your plate. Whatever the occasion, and whoever you’re dining with, every snack, meal and drink at any one of Blueberry Hill’s array of dining options is an event. At The Blue Plate restaurant, which comfortably seats 120 guests, it’s all about good energy and easy eating, whether breakfast, lunch, light meals or dinner. For something daring and different,

OKO fuses East and West for a one-of-a-kind experience, where two separate events can be held simultaneously for 80 guests apiece (or 160 for one event). OKO also offers unparalleled views, with access to the magnificent rooftop pool. The hotel’s cellar features an outstanding selection of local and international wines for every palate, while the venue’s expert bartenders will handcraft a cocktail to complement the mood and panoramic views.

3 Blueberry Street, Honeydew, Gauteng sales@blueberryhillhotel.co.za www.blueberryhillhotel.co.za Blueberry Hill Hotel

32 • THE MEETINGS & EVENT PLANNER 2020

Blueberry Hill

Magaliesburg

MEETING SPACES 15 MAX PAX 250 ACCOMMODATION 109 ROOMS + 12 VILLAS

BOASTING 10 ACRES of manicured gardens and set among pristine bushveld, African Pride Mount Grace Country House and Spa, Autograph Collection offers sweeping views of the valleys of the Magaliesberg mountains and is an ideal escape for the weary soul. The sprawling property provides a wide variety of accommodation in addition to the finest country cuisine, while the tranquil Hydrotherapy Spa Garden features an outdoor jacuzzi, waterfall and floatation pool, which can be enjoyed for a nominal fee if no treatments are booked by the guest, and is the perfect backdrop for a short break or exclusive conference getaway. LOCATION

Tucked away amid the Magaliesberg mountains in Gauteng province and an hour’s drive from both Johannesburg and Pretoria, the venue is a convenient retreat for city slickers.

MEETINGS AND EVENT SPACES

Secluded from daily distractions, keep delegates focused while rejuvenating them at the same time. Choose from one of the 15 state-of-the-art facilities on offer, with each providing privacy and tranquillity for your next meeting, conference or gala function. All spaces come equipped with AV and complimentary Wi-Fi, and with a dedicated in-house team to help ensure your event runs smoothly, you can make the most of your time at the beautiful property.

ACCOMMODATION

There are a range of on-site accommodation types to choose from: guest rooms, deluxe guest rooms, two larger guest rooms (one with a plunge pool), and an opulent one-bedroom villa. Guests have access to the outdoor heated pool, steam room, techno gym and tennis courts on the premises, which also offer mountain biking trails for active outdoor enthusiasts.

VENUES AND CAPACITIES Rounds with Dance floor

Cabaret/ Half-moon

Schoolroom

Cinema/ Theatre

Boardroom

Hollow Square

Herringbone

U-shape

Double U-shape

Cocktail

Rosewood Chambers (1+2+3)

100

120

220

100

200

Rosewood (1 OR 2 OR 3)

Rosewood (1+2 OR 2+3)

100

110

Yellowood Chambers (1+2)

Yellowood (1 OR 2)

Lemonwood Chambers (1+2)

Lemonwood (1 OR 2)

Mahogany

100

Mulberry

Room Name

Mopane

Jackalberry

100

Red Ivory

Red Ivory N

Red Ivory S

Teak*

All capacities include a stage except those marked with an asterisk (*). Capacities increase without a stage and buffet options can be included for some venues.

DINING

African Pride Mount Grace Country House & Spa, Autograph Collection takes pride in sourcing and using only the freshest, top quality and locally produced ingredients from within the Magaliesburg region for its dishes. The hotel offers a variety of food and beverage options, from the fun Twist Restaurant, which brings the kitchen into the restaurant with a unique buffet-style offering, to an à la carte experience at Rambling Vine.

Old Rustenburg Road, Magaliesburg +27 (0)14 577 5600 mountgrace@autographhotels.com www.marriott.com/jnbmm MountGrace

MountGrace

mountgracecountryhouse

THE MEETINGS & EVENT PLANNER 2020 •

GAUTENG

African Pride Mount Grace Country House and Spa, Autograph Collection

GAUTENG

Sandton Convention Centre Sandton

MEETING SPACES 17 MAX PAX 4 500 ACCOMMODATION OVER 5 000 ROOMS WITHIN PROXIMITY SANDTON CONVENTION CENTRE caters for a variety of events ranging from large conferences such as the Presidential Investment Summit and other major corporate and government events, to small, intimate business meetings for 10, as well as festivals such as Joy of Jazz, RMB WineX, and huge sporting events such as Arnold Classic featuring about 100 sporting codes.

LOCATION

VENUES AND CAPACITIES Room Name

Cocktail

Cinema

Schoolroom Boardroom U-shape Banquet served (3 pax) 10 pax - no equipment

Exhibition 1

4 000

3 900

Exhibition 2

3 500

EXHIBITIONS -

1 500 140 140 140 40 40 40 40 40 40 40

1 200 110 110 100 -

250

10 20 15 30 30

30 80 40 120 120

24 64 32 96 69

2 000

1 600

CONVENTIONS AND MEETINGS 1 500 150 50 40 150 50 40 30 50 40 30 15 10 30 15 10 30 15 10 30 15 10 30 15 10 30 15 10 30 15 10

The Ballroom The Ballroom 2 The Ballroom 3 The Ballroom 4 Boardroom 1 Boardroom 2 Boardroom 3 Boardroom 4 Boardroom 5 Boardroom 6 Boardroom 7 The Bill Gallagher Room Skywalk Gallery Committee Room 1 Committee Room 2 Committee Room 3 Committee Room 4 Committee Room 5

2 300 250 250 250 50 50 60 50 50 110 110

2 300 200 200 200 48 48 48 48 48 55 48

350

450

280

270 50 120 30 160 160

48 120 30 200 200

25 65 30 1000 100

Pavilion Foyer The Pavilion

580 3 750

4 500

2 500

34 â€˘ THE MEETINGS & EVENT PLANNER 2020

15 25 15 35 35 SPECIAL EVENTS -

Banquet buffet served 10 pax - no equipment

Sandton Convention Centre is located in the heart of Sandton with direct access via skywalks to two prestigious shopping malls: Nelson Mandela Square and Sandton City. It is within easy walking distance of the Gautrain Sandton station connecting the Sandton Convention Centre to the airport and other areas in Johannesburg and Pretoria.

which can comfortably cater for 4 000 cocktail guests.

ACCOMMODATION Sandton Convention Centre is surrounded by a choice of over 5 000 hotel rooms across the luxury, full-service and select-service categories, many of which are within walking distance. Within the selection of Tsogo Sun Hotels in the area, two are directly connected to Sandton Convention Centre via a skywalk, namely Sandton Sun and InterContinental Johannesburg Sandton Towers, while the adjacent Garden Court Sandton City can be reached in under two minutes on foot. Additional Tsogo Sun properties in the surrounds include: Holiday Inn Sandton, Southern Sun Katherine Street and Garden Court Morningside Sandton.

MEETING AND EVENT SPACES

CATERING

Sandton Convention Centre boasts two exhibition venues: Exhibition 1 (5 430 m2) and Exhibition 2 (5 050 m2). It is equally equipped to cater for smaller events and meeting venues range from an intimate 10-seat function room to the Grand Pavilion,

The team of chefs and kitchen staff at Sandton Convention Centre is led by executive chef James Khoza, who is also the president of the SA Chefs Association. This talented team is capable of creating customised menus to suit any palate and dietary requirement.

Maude Street, Sandton +27 (0)11 779 0000 scc.reservations@tsogosun.com www.sandtonconventioncentre.com SandtonConventionCentre scc_joburg tsogosun Tsogo Sun Hotels

JSE Limited

GAUTENG

Sandown

MEETING SPACES 3 (JHB), 2 (CPT) MAX PAX 300 ACCOMMODATION WITHIN PROXIMITY TRADING FINANCIAL PRODUCTS for over 130 years, the JSE is Africa’s largest stock exchange. Located in the heart of the business districts in Johannesburg and Cape Town, the JSE offers distinguished venues for corporate events and meetings for companies and financial institutions. THE OFFERING • JSE market open and market close – an opportunity extended to corporates to celebrate milestones or specific events, which denote your company as a market leader • State-of-the-art wallboard, electronic signage and ticker – welcomes guests and adds prestige to your event • Mobile registration – supports you with your registration requirements • High-level delegate capacities – taking superb care of your VIP delegation •O n-site sound engineer and technicians – to

ensure your AV and technical infrastructure as well as equipment is professionally managed • Add a level of recognition to your event – As a member of key international and industry associations, including the World Federation of Exchanges and SAACI, the JSE imparts a sense of gravitas to any client event • Dedicated staff – the JSE designates a coordinator to your event so no stone is left unturned • 70 years’ combined eventing experience – quality control and assurance that your event could not be in better hands • Various package options – events tailored to your budget • Joy of Joburg or cosmopolitan Cape Town – the JSE has offerings in both major capitals • One-stop eventing shop – for anything required to run a successful event.

1 Exchange Square, Gwen Lane, Sandown +27 (0)11 520 7131 companyservices@jse.co.za www.jse.co.za johannesburg.stock.exchange JSE_Group jse-limited

THE MEETINGS & EVENT PLANNER 2020 •

FOR BOOKINGS OR ENQUIRIES +27 (0) 11 322 5000

banqueting@balalaika.co.za

Year-end experiences, in country-style surrounds. Let us take the worry out of that corporate year-end function From intimate gatherings to gala events for up to 200 people, the hotelâ€™s highly trained staff will ensure every tailor-made function is a resounding success. If it is a themed party of your choice we will ensure an authentic feel and experience, or let us arrange the entertainment for you â€“ choose from our selection of full production shows: Stargaze; Under the Rainbow, AfroRock.

FOR BOOKINGS OR ENQUIRIES +27 (0) 11 322 5000

banqueting@balalaika.co.za

Terms & Conditions Apply. Full prepayment required. Not refundable. Subject to availability. Tax and Resort fees may apply. Available at Protea Hotel by Marriott Johannesburg Balalaika Sandton - 20 Maude Street, Sandton, Johannesburg, South Af rica.

WESTERN CAPE

WHETHER IT IS OPULENCE you’re after for your next high-level business event or somewhere to keep it casual, you are spoilt for choice with the range of venue options in the Western Cape.

TAKE A TRIP UP Table Mountain in a

VISTAS OF SUN, sea and rolling

FAMED ACROSS THE world for

cable car and breathe in the area’s natural beauty, along with some of the best beaches and sights the city of Cape Town has to offer.

vineyards set against striking mountainscapes are the very least of what you can expect in Cape Town.

its outstanding wines, visit one of the Western Cape’s many delightful wine farms, which can be found spread throughout the province.

HANG OUT IN the cosmopolitan Mother City and entrench yourself in the local cuisine and culture, with an array of colourful hangouts and eateries from which to choose.

THE MEETINGS & EVENT PLANNER 2020 •

WESTERN CAPE

Spier Hotel & Wine Farm

Stellenbosch

MEETING SPACES 12 MAX PAX 700 ACCOMMODATION 153 ROOMS

THE HISTORIC Spier Hotel & Wine Farm has 12 different meeting venues that can host meetings, workshops, seminars, exhibitions, performances, as well as conferences both large and small.

VENUES AND CAPACITIES Room Name Foyer Tamboer Lounge Auditorium Riverside Terrace Historic Wine Cellar Breakaway Rooms Simonsberg Stellenberg Helderberg 2 rooms combined 3 rooms combined Courtyard Manor House De Clerque Van Lievens Reynolds Amphitheatre Meeting Room 1 Meeting Room 2 Meeting Room 3 Spier Hotel Boardroom

Theatre 370 100

Classroom 210 80

U-shape -

Boardroom -

Cabaret 180 80

Herringbone 200 -

Banquet 60 250 90 80

Banquet Dancefloor 180 -

Cocktail 200 400 120 150

80 80 80 160 240 -

50 50 50 100 150 -

30 30 30 60 90 -

40 40 40 80 120 -

60 60 60 100 160 250

100 130 200

60 60 60 100 200 400

12 22

700 30 20 -

24 15 -

20 10 10 -

24 -

30 20 -

Amphitheatre Rooms 20 30 10 10 12 -

LOCATION Situated in the Stellenbosch Winelands, just 40 minutes from Cape Town and 20 minutes from Cape Town International Airport, its idyllic setting provides the perfect backdrop to almost any event.

MEETING AND EVENT SPACES The Spier Conference Centre has an auditorium that seats 370 pax (cinema style). Its three breakaway rooms can be used separately, or combined, to seat 240 pax. Need even more room? The recently refurbished Spier Amphitheatre can seat 700 pax. Three meeting rooms adjacent to the Amphitheatre work well for breakaway sessions or small gatherings, as does the majestic Manor House and its adjacent oak-shaded courtyard, where teams can strategise in an intimate and relaxed environment. Spier also has a smaller boardroom, which is a convenient venue for business guests or groups requiring a smaller meeting space for shorter periods of time.

ACCOMMODATION Set against the sprawling Spier estate, the four-star country-inspired Spier Hotel has 153 rooms to accommodate delegates.

CATERING Enjoy a taste experience of some of South Africa’s mostrenowned, award-winning wines. Once you’ve soaked up the views of the majestic Helderberg mountains, head to Vadas Smokehouse & Bakery or the Spier Farm Café for delicious farm-inspired food. Feeling lazy? Relax with a picnic under the ancient oaks on the Werf instead.

TEAM BUILDING

R310 Lynedoch Road, Stellenbosch +27 (0)21 809 1100 | info@spier.co.za www.spier.co.za

38 • THE MEETINGS & EVENT PLANNER 2020

Spier Wine Farm

@SpierWineFarm

spierwinefarm

Spier offers a wide range of fun indoor and outdoor team-building activities, including The Amazing Race, art expression, drumming, laughing yoga and potjiekos cookoffs – for groups of all sizes.

WESTERN CAPE

Two Oceans Aquarium V&A Waterfront

MEETING SPACES 6 MAX PAX 1 700

IDEALLY SITUATED in Cape Town’s V&A Waterfront, Two Oceans Aquarium is renowned for its magnificent displays as well as its unique function and conferencing venues. Whether hosting formal dinners, cocktail parties or conferences, why not explore, experience and engage at the Aquarium’s spectacular setting to ensure an unforgettable event. LOCATION Two Oceans Aquarium is located in Cape Town’s bustling and vibrant V&A Waterfront.

MEETING AND EVENT SPACES The Auditorium at the Aquarium opens on to a

renovated deck overlooking the V&A Waterfront Marina, with a magnificent view of Table Mountain. The venue is professionally fitted with audiovisual and conferencing equipment, and offers flexible seating arrangements. The I&J Ocean Exhibit is a majestic space offering views of marine life through a vast, seamless window. The space can accommodate up to 180 guests for an elegant dinner or 360 guests for a classy cocktail affair. For a real showstopper, the whole Aquarium can be utilised. Enthrall your guests with the wonders of the underwater world and afford them the opportunity to wander around the various galleries while enjoying refreshments – ideal for cocktail parties and gala dinners. The Predator Exhibit also offers a breathtaking setting to make any function memorable. Additionally, Avenue is a bespoke conferencing and event venue located in the hub of the V&A Waterfront, attached to Two Oceans Aquarium. This meeting and event space also overlooks the V&A Waterfront Marina and boasts a unique viewing panel into the Aquarium’s 1.7 million litre Ocean Exhibit.

ACCOMMODATION No on-site accommodation is offered; however, accommodation is available in and around the area.

CATERING The Aquarium offers a range of food and beverage options to suit different needs.

VENUES AND CAPACITIES Cinema

Cocktail

Seated w/ Dance Floor

Seated w/o Dance Floor

Schoolroom

Boardroom

U-shape

Auditorium (conferencing)

120

Room Name

Avenue (day and night)

400

700

250

300

Tranquility (day and night)

I&J Ocean Exhibit (18:00 onwards)

200

350

160

180

Predator Exhibit (18:00 onwards)

250

120

160

Entire Aquarium (18:00 onwards)

1 000

Dock Road, V&A Waterfront, Cape Town +27 (0)21 418 3823 functions@aquarium.co.za www.aquarium.co.za

THE MEETINGS & EVENT PLANNER 2020 •

WESTERN CAPE

Fancourt George

MEETING SPACES 7 MAX PAX 300 ACCOMMODATION 133 ROOMS THERE’S ALWAYS SOMETHING to celebrate at Fancourt; this time, it’s the launch of the Business Playground offering for 2020. Renowned for its three award-winning golf courses, ‘leading conference and incentive destination’ is yet another proficiency to add to its repertoire. Unapologetically engineered for both business and leisure, Fancourt is set to lure corporates looking for a little more carrot with just the right amount of stick. With Fancourt’s flexible team of professionals ready to execute any request, co-workers and clients can keep on task while unleashing their creativity. From dine-arounds and wine parings in Bedouin tents, to festive shebeen evenings in the cart barn, and chic luncheons at the 17th hole of the Montagu course, expect your next event at Fancourt to reach far beyond your imagination. LOCATION Situated on 613 hectares of lush landscape, with the Outeniqua Mountains as a backdrop, the longstanding Garden Route landmark is just 7 km from George Airport.

ACCOMMODATION Fancourt has two accommodation offerings – a fivestar hotel with 115 rooms, and the 18-suite Manor House, which offers personalised service with a unique combination of classic opulence and the indulgent sophistication of a 21st century boutique hotel.

CATERING With a spread of eateries, Fancourt provides ample catering options. Henry White’s is renowned as a dining destination offering an enchanting night out with rich and classic local culinary heritage and a modern, all-encompassing dining appeal. For Fancourt’s golfing patrons, The Club Lounge provides a range of indoor and outdoor seating options, and offers a large selection of cocktail snacks, clubhouse steaks and burgers. Fancourt’s breakfast restaurant of choice, La Cantina, is a culinary destination that is suitable for family dining, while Monet’s is the perfect place to relax from morning to late afternoon, with its outdoor pergola the ideal spot to celebrate any special occasion.

MEETING & EVENT SPACES VENUES AND CAPACITIES Room Name

Cinema

Classroom

U- shape

Herring bone

Coctail

Dinner/banquet

Kingfisher

Grey Loerie

Knysna Loerie

Grey and Knysna Loerie

Owl

Eagle

Owl and Eagle

Balcony

100+

Plover

Inside Hall

400

200

250

350

250/350

150

Foyer

The Fancourt Estate offers a wide range of meeting and conferencing rooms, dining areas and private venues for exclusive functions, with each space being tailored to meet the needs of a particular event. Whether you’re hosting a corporate party, gala dinner, cocktail evening or breakfast, Fancourt’s venues will ensure that you and your guests are well looked after in comfort and style.

TEAM BUILDING Fancourt provides an optimum setting for professional training and team-building sessions. With its immaculate landscaping and range of fully equipped meeting rooms and venues, teams can enjoy businessoriented sessions in a relaxing and aesthetically pleasing environment.

Montagu Street, George +27 (0)44 804 0000 reservations@fancourt.co.za www.fancourt.co.za

@Fancourt.SA

40 • THE MEETINGS & EVENT PLANNER 2020

@FANCOURTSA

@fancourtsa

WESTERN CAPE

Le Franschhoek Hotel & Spa Franschhoek

MEETING SPACES 5 MAX PAX 120 ACCOMMODATION 79 ROOMS LE FRANSCHHOEK HOTEL & SPA is located in the gourmet capital of South Africa. Its distinctly Cape Dutch feel and stunning surrounds offer the most beautiful setting for any occasion.

features 79 en-suite rooms, two lavish villas and 16 double and single villas, all elegantly furnished and dispersed over the whole estate.

LOCATION

Three on-site restaurants cater specifically for guests’ needs. Breakfast, lunch and fine dining can be enjoyed within a casual atmosphere in our relaxing Le Verger restaurant, set against the exemplary mountain backdrop. The Sauvage restaurant is tailored for the more distinctive taste receptors.

An easy 80 km drive from Cape Town, the venue is located in picturesque Franschhoek, Western Cape.

MEETING AND EVENT SPACES Five versatile conference venues come equipped with conferencing equipment, and stunning views of either the towering mountains or gardens.

CATERING

TEAM BUILDING The hotel’s gardens are equipped for any form of outdoor team-building activity and conference venues can be considered as backup venues in case of inclement weather.

ACCOMMODATION Le Franschhoek Hotel & Spa offers unmatched accommodation in Franschhoek. The hotel

VENUES AND CAPACITIES Room Name

Chantilly St Germaine Fontainbleau La Pavillion Excelsior House Versailles

Schoolroom

20 40 20 60 100 80

Boardroom

10 18 15 20 20

Banquet

20 40 30 60 120 60

Cinema

30 50 30 80 120 120

U-shape

15 30 20 20 40

16 Minor Road, Franschhoek +27 (0)21 876 8900 banqueting@lefranschhoek.co.za www.lefranschhoek.co.za

LeFranschhoekHotelandSpa le_franschhoek lefranschhoekhotel

THE MEETINGS & EVENT PLANNER 2020 •

E X X H H II B B II TT II O O N N E

www.theplanner.guru

The newsletter carries crucial industry insights and breaking news. This ensures that our readers stay interested in the newsletter content and see your banner advertisement.

Keep your finger on the pulse with this weekly newsletter, sent out every Monday and covering the highlights of what is happening in the MICE and business tourism sectors.

‘OWN’ THE NEWSLETTER FOR A DAY For maximum exposure, you pay one low rate for all three branded positions in the newsletter for the day – and have no competition in the newsletter.

CONTACT

Vanessa de Waal: +27 (0)11 233 2600 | +27 (0)84 805 6752 | Vanessa.DeWaal@3smedia.co.za

MONDAYS

6 623 *

Special Offers

Knowledge Hub

DATABASE The newsletter database

includes all the subscribers to the related publications and influential website visitors. The newsletter is, therefore, the daily online mouthpiece of the industry, sending instant, industry-relevant updates directly to and from the mailbox of event organisers, PCOs, and industry insiders. We update our newsletter database on a daily basis by monitoring the bounce and click rates. We also make use of heat maps with the NEWSLETTER single purpose of SUBSCRIBERS ensuring the effective * average monthly delivery of your subscribers marketing message.

REACH YOUR TARGET MARKET WITH THE PLANNER'S HIGHLYTARGETED ONLINE NEWSLETTERS 3 TIMES A WEEK!

Gain insights into industry best practice, professional standards, new trends and other essential need-toknow advice, with this weekly Wednesday newsletter.

Get the latest hot deals from venues, suppliers and service providers in the business events industry, as well as upcoming events, delivered to your inbox every Friday.

FRIDAYS

The Planner's newsletters are sent to a highly targeted database of opt-in newsletter subscribers, totalling 6 623. The newsletters offer your brand a high level of online brand exposure that reaches meetings, incentives, conferencing, and exhibitions (MICE) buyers and planners.

ONLINE NEWSLETTERS

WEDNESDAYS

TT T HHHEEE

WESTERN CAPE

African Pride Arabella Hotel and Spa, Autograph Collection Hermanus MEETING SPACES 10 MAX PAX 400 ACCOMMODATION 145 ROOMS ACCOMMODATION

INSPIRED BY THE ICONIC fynbos synonymous with the region, every moment at the African Pride Arabella Hotel and Spa, Autograph Collection is a pleasure to the senses. The hotel affords guests the opportunity to experience a perfect blend of luxury and unique natural beauty, where they can indulge in an array of dining options, relax at the luxurious spa or lounge beside sparkling swimming pools.

Arabella’s luxury lodging comes complete with 24-hour room service, coffee-making facilities and a safe. All rooms feature marble bathrooms, well-lit work spaces, and subtle fynbos accents. Floor-to-ceiling windows and a private balcony afford endless views of the natural beauty beyond. This hotel has a smoke-free policy. Stay productive during your trip with free high-speed Wi-Fi.

LOCATION

SPA

Located in the heart of the Kogelberg Biosphere, the Arabella Hotel allows for convenient access to worldfamous whale watching destinations and exhilarating outdoor activities – all just a 90-minute drive from Cape Town. Host inspiring business meetings and unforgettable weddings in generously appointed venues featuring the latest technology, impeccable service and catering expertise. Then tee off at the championship golf course ranked in the top 10 in South Africa. Experience pure luxury and natural beauty in full bloom.

Surrender yourself to utter indulgence at the luxurious Arabella Spa. Revered as one of South Africa’s most sought-after spa destinations, this haven of tranquility will soothe and restore your senses with a balance of artful techniques. With 19 treatment rooms including 2 couple treatment rooms, Arabella Spa offers a wide variety of therapeutic, regenerative and luxurious facial and body treatments. The signature African Rainforest Experience is a two-hour sensory water and steam treatment using African products and inspired by African rains. Indulge in the crystalline waters of the swimming pools, outdoor lap pool and enjoy complimentary access to the indoor hydro pool, sauna, steam room and fitness centre for in-house guests, while day visitors will be charged a nominal fee.

MEETING AND EVENT SPACES For superior conferencing, the Kogelberg Centre, Orca Centre & International Business Centre offer state-of-the-art facilities while Kleinmond is an ideal venue for conferencing and hosting off-site strategy sessions.

Room Name

Boardroom

Banquet

U-shape

Cinema

Schoolroom

Cocktail

256

120

360

216

400

Palmiet Room

100

Rooisand Room

100

Kogelberg Room

120

162

200

Palmiet + Rooisand

120

162

200

Rooisand + Kogelberg

180

234

162

300

Kogelberg Conference Centre Kogelberg Centre

Business Centre The Boardroom

Humpback Whale

Blue Whale

Fin Whale

Southern Right Whale

Fin + Southern Right Whale

Orca Conference Centre Orca Room 1

Orca Room 2 Orca Room 1 + Orca Room 2

100

110

100

CATERING African Pride Arabella Hotel and Spa, Autograph Collection offers an array of dining options to suit the most particular palate. Savour a signature Fynbos Gin Cocktail with a view over the sparkling pool at Barnabas Bar. A home-grown food philosophy focuses on fresh produce from local suppliers crafted into unique dishes for discerning tastes. Private dining is also available. Jamani further offers an all-day, relaxed dining experience complemented by views

www.facebook.com/AutographArabella

over the cascading pool. Finally, Laguna Lounge brings you delicious coffees, teas and cakes infused with homegrown honey in a cozy lounge setting.

TEAM BUILDING A variety of team-building activities are available at the hotel and on the golf course through Arabella Hotel’s preferred activity partner, Specialized Adventure (specializedadventure.co.za).

www.instagram.com/arabellahotelandspa

Arabella Country Estate, R44 Kleinmond, Hermanus +27 (0)28 284 0000 autograph.arabella@marriott.com www.marriott.com/cptak THE MEETINGS & EVENT PLANNER 2020 •

WESTERN CAPE

MEETING SPACES 57 MAX PAX 30 000 ACCOMMODATION OFF-SITE VENUES AND CAPACITIES Room Name

FLOOR SPACE (m2)

HEIGHT (m)

Theatre

Classroom

U-shape

Boardroom

Banquet

Banquet Buffet

Cocktail

Exhibition Booths (3m x 3m)

1 170 1 876 375 11 399 294 490 73

16.0 8.0 4.0 9.0-18.0 17.0 8.0 3.3

1 516 1 980 330 9 500 612 -

1 516 1 296 220 7 720 612 -

69 -

1 300 220 6 100 -

1 020 180 5 120 -

1 500 300 7 300 250 40

746 -

4 937 147 1 489 486 398 561

9.00 2.8 10.00 3.15 3.15 -

4 788

3 981 960 381 327 -

96 81 -

24 108 90 -

2 520

2 250

2 492

210 70 -

CTICC 1

Auditorium 1 Full Ballroom Meeting Room 1.40 Full Exhibition Centre, Hall 1 - 4B Jasminum Conservatory Auditorium 2 Boardroom CTICC 2

Exhibition Halls, Halls 5, 6 & 7 Pincushion Meeting Room Exhibition Hall 10 – Ballroom / Banqueting Daisy + Freesia + Orchid - Meeting Pod Watsonia + Bluebell - Terrace Room Mountain View

1 386 478 380 -

720 250 240 -

680 250 220 -

648 236 204 216

CATERING With one of the largest kitchens in the southern hemisphere, CTICC can accommodate up to 30 000 pax at a time, hosting a variety of events concurrently. The award-winning chef and the kitchen team provide five-star quality cuisine with customisable menus, which can be altered according to event requirements. The conferencing menus are always being updated and feature the latest food trends, while allowing for various food allergies and dietary requirements. In addition, the centre has a halal kitchen and also offers kosher options.

TEAM BUILDING The centre allows for any type of event imaginable, whether this is a conference, meeting or teambuilding session. As a venue, it has the space to make anything possible.

CTICC 1: Convention Square, 1 Lower Long Street, Cape Town GPS co-ordinates: -33.915141°,18.425657° CTICC 2: Corner of Heerengracht Street and Rua Bartholomeu Dias Boulevard, Foreshore, Cape Town GPS co-ordinates: -33.91747°,18.42908° CAPE TOWN INTERNATIONAL CONVENTION CENTRE (CTICC) is the leading venue for conferences, exhibitions and business events on the African continent. The conferencing complex boasts two state-of-the-art buildings, CTICC 1 & CTICC 2, connected by the Skybridge for a seamless events experience. CTICC’s highly professional and friendly staff will ensure that your event is effortlessly delivered and one that delegates will never forget. The centre prides itself on continually setting the benchmark in terms of global best practice within the

44 • THE MEETINGS & EVENT PLANNER 2020

meetings and events industry. CTICC’s purpose is to connect people to create jobs by attracting events in key economic sectors and exceeding clients’ expectations. The venue’s purpose is delivered through a continued commitment to the company’s core values, which are passion, integrity, innovation, excellence, gratitude and caring.

LOCATION CTICC is located in the Foreshore area of one of the world’s top destinations, Cape Town.

MEETING AND EVENT SPACES CTICC facilities include 21 400 m2 of multipurpose conference and exhibition space and 3 000 m2 of formal and informal meeting space; encompassing two raked auditoria seating 1 516 and 612 pax respectively; two terrace rooms for up to 330 and 450 pax; 47 breakout rooms accommodating between 20 and 370 pax; and versatile banqueting rooms, alongside a 2 000 m2 grand ballroom and beautiful rooftop venues with views of both the iconic Table Mountain and the Cape Town harbour.

+27 (0)21 410 5000 info@cticc.co.za www.cticc.co.za @CTICC @CTICC_Offical @official_cticc Cape Town International Convention Centre

Meet The Premier Way

CUSTOMISED CONFERENCE SPECIALS BEST RATES GUARANTEED*

Premier Hotels and Resorts offer a wonderful collection of properties in fantastic locations throughout South Africa, and are renowned for warm hospitality, excellent standards and kind staff. Book your conference at any Premier Hotel or Resort and be spoilt with special rates, great value-for-money and a customised menu of your favourite homemade meals to enjoy with lunch and tea/coffee breaks. Plus we will oﬀer special DCP rates if you overnight with us! Remember - If you are the organiser, you stay free, subject to 10 or more rooms booked! * 24 hour overnight and DCP package commissionable to bona ﬁde organisers | *T’s and C’s apply

W W W. P R E M I E R H O T E L S . C O . Z A | 0 8 6 1 1 1 5 5 5 5 | S A L E S @ P R E M I E R H O T E L S . C O . Z A W W W. F A I R C I T Y. C O . Z A | 0 1 0 0 0 1 9 4 9 5 | I N F O @ F A I R C I T Y. C O . Z A

MEETING SPACES 5 MAX PAX 120 ACCOMMODATION 97 ROOMS

U-shape

Schoolroom

Meeting Room 1

Meeting Room 2

Meeting Room 1+2

120

100

Meeting 4

Meeting 5

Between Brandwag and Roux Roads, Worcester, 6849, Western Cape Tel: +27 (0)23 348 7200 goldenvalleyinfo@suninternational.com www.suninternational.com/golden-valley

46 • THE MEETINGS & EVENT PLANNER 2020

events, as well as corporate events and private dinners. It offers a multipurpose conferencing facility with an indoor venue and outdoor space equipped to host lifestyle events, music festivals, launches and other experiences.

LOCATION

ACCOMMODATION

Located in the heart of vibrant Cape Town, and just less than 20 minutes away from Cape Town International Airport, GrandWest offers guests the assurance of quality entertainment experiences, premium facilities and an unparalleled standard of service.

When your conference is over, extend your stay at The City Lodge, situated at Grandwest. This 176 room hotel is also only 20 minutes away from Cape Town International Airport, the city centre and the famous V&A Waterfront.

MEETING AND EVENT SPACES

CATERING

Corporate travellers are well rewarded at GrandWest, thanks to the excellent conferencing and meeting facilities. GrandWest is the perfect setting for prestigious large-scale

GrandWest is home to a great selection of restaurants. From family-friendly dining options to sophisticated restaurants, you’ll find an eatery

VENUES AND CAPACITIES

Dance Served

Boardroom

Banquet Served

Banquet Buffet

Golden Valley has a number of excellent meeting rooms and conference facilities in Worcester for intimate events

CATERING Golden Valley is home to some of the best restaurants in Worcester. Enjoy a pub lunch at Winners Sport Bar or treat the family to a home-style meal at Kuipers.

Dance Buffet

MEETING AND EVENT SPACES

ACCOMMODATION Situated within walking distance of the Golden Valley Casino and restaurants, Golden Valley Lodge provides a peaceful retreat in tastefully appointed rooms, which also offer beautiful views of the surrounding mountains.

Cocktail

LOCATION Situated in the picturesque Breede River Valley, and only an hour’s drive from Cape Town, the Golden Valley is one of the most charming venues in the Western Cape.

and special occasions. Choose from a versatile space that can accommodate larger functions or a smaller meeting room for more personal business dealings.

Cinema

SURROUNDED BY CAPTIVATING mountains and natural fynbos, Golden Valley is an intimate venue that’s both warm and inviting, offering exceptional personal service and a friendly experience for all. Off the beaten track and away from the bright lights of a major city, the beautiful Breede River Valley is a nature-lover’s paradise.

Cape Town

MEETING SPACES 10 MAX PAX 6 866 ACCOMMODATION 176 ROOMS

AS THE LARGEST entertainment destination of its kind in South Africa, GrandWest is a spectacular sight to behold. This family-friendly destination offers the biggest selection of kids’ entertainment and fun activities in Cape Town, from ice skating to tenpin bowling all under one roof.

Room Name

WESTERN CAPE

Worcester

Room Name

Boardroom

Round Tables

Schoolroom

Cocktail

Set Menu

Theatre

U-shaped

25 25 20 -

550 35 35 80 200 -

600 58 58 -

900 85 85 500 70 40

600 50 50 80 200 -

850 75 75 100 160

25 25 15 -

Room Name

Standing Concert

Seated Concert

Schoolroom

Cocktail

Banquet

Boxing

Theatre

Sun Exhibits Sun Park Grand Arena

1 600 2 800 5 048

1 520 1 650 4 000

1500

1 000 1 400 2 500

750 1100 -

1 536 -

2 028

Market Hall Good Hope Suite 1 Good Hope Suite 2 Hanover Street Jackson Hall Quarterdeck The Roxy Revue Bar

1 Jakes Gerwel Drive, Goodwood, Cape Town, 7460, Western Cape +27 (0)21 505 7777 banquetinggw@suninternational.com www.suninternational.com/grandwest

MEETING SPACES 5 MAX PAX 300 ACCOMMODATION 329 ROOMS SET ON THE HISTORIC Cape waterfront, The Table Bay hotel was created as a tribute to its famous namesake and has set its own standard in international service, cuisine and luxury. The magnificent hotel straddles the antique breakwater with a style that is both innovative and entirely in keeping with its surroundings. Its contemporary architectural design and execution are the result of transcontinental cooperation. LOCATION Situated in the historic Victoria & Alfred Waterfront, The Table Bay hotel is perfectly positioned against the stunning backdrops of Table Mountain and the Atlantic Ocean, and provides easy access to the top places to visit in Cape Town.

each suited to a certain style of function, event or conference. Located on the mezzanine level, The Business Centre offers internet and printing facilities and has three business cubicles equipped with all the necessary modern features.

ACCOMMODATION Location, location, location: if you are looking for a place to stay in Cape Town, Table Bay offers five-star luxury holiday accommodation on the seafront, with views to match. Each of the 329 luxury hotel rooms enjoys uninterrupted sea-facing views either of Table Mountain across the working Table Bay Harbour, or of Robben Island in the Atlantic Ocean. Picture perfect in every way, The Table Bay is the Mothers City’s bestkept secret.

MEETING AND EVENT SPACES

CATERING

The Table Bay is home to a great selection of function and conference venues. Whether you are hosting a conference for 300 delegates or planning your annual office cocktail party, the hotel has a stylish venue to suit your needs. Choose from five beautiful venues,

Table Bay’s top-class chefs will be able to cater for your awards lunches and dinners to impeccable standards. A variety of dining options are on offer, which, if the rave reviews are to be believed, are bound to impress your diners.

VENUES AND CAPACITIES Room Name

Banquet Buffet

Banquet Served

Boardroom

Cinema

Cabaret

Cocktail

Dance Buffet

Dance Served

Schoolroom

U-shape

Pre-Function Boardroom

The Atlantic Restaurant

120

150

The Ballroom

200

300

125

300

152

144

The Pavilion

120

Business Centre Boardroom

Quay 6, Victoria & Alfred Water Front, Cape Town, 8001, Western Cape +27 (0)21 406 5000 tbhres@suninternational.com www.suninternational.com/table-bay

THE MEETINGS & EVENT PLANNER 2020 •

WESTERN CAPE

Cape Town

KWAZULU-NATAL FAMED FOR ITS LOCAL cuisine, dine on a scrumptious Durban curry and sample some of the country’s tastiest dishes.

EXPLORE AN ARRAY of sights, scenes and sounds, and immerse yourself in a slice of South Africa’s rich multicultural mecca.

TRAVEL ALONG THE coastline for a variety of beach and sea activities set among golden sands and the warm Indian Ocean.

48 • THE MEETINGS & EVENT PLANNER 2020

TEE OFF AT ONE the country’s most beautifully designed golf courses while staying in the lap of luxury at a five-star resort.

HOME TO A COLLECTION of world-class venues, KwaZuluNatal is an ideal meeting ground for business executives.

EZEMVELO KZN WILDLIFE CONFERENCE CENTRES

A CONVERGENCE OF BUSINESS AND ADVENTURE

Let Ideas Expand Beyond the Office We have the freshest of air, an abundance of wildlife, the best adventure tracks and trails, breathtaking sights and scenery, but most importantly, we have conference centres in these magnificent tranquil surroundings. Didima Conference centre accommodates delegates from 120 classroom style, 60 U-shape style to 120 seated cinema style configuration. Ntshondwe Conference centre offers a cinema style seating arrangement for up to 140, a lecture style for 90 or a single U-shaped for 45 delegates. Ntshondweâ€™s two breakaway rooms offers a cinema style seating arrangement for 30, lecture style for 18 and single U-shape for 16 delegates. Both Conference facilities offer various accommodation options, are fully serviced and can comfortably be adapted from one-day events to multi-day workshops.

Ntshondwe Conference Centre & Wedding Venue: (034) 983 2540 Ithala Game Reserve

Didima Conference Centre & Wedding Venue: (036) 488 8000 Maloti-Drakensberg Park World Heritage Site Giantâ€™s Castle Wedding Venue: (036) 353 3718 Maloti-Drakensberg Park World Heritage Site Hilltop Resort Wedding Venue: (035) 562 0848 Hluhluwe-iMfolozi Park

Make your big day perfect with unlimited privacy, breathtaking scenery, birdlife, wildlife, scenic trails, comfortable accommodation, delicious food and personalised service.

Central Reservations: 033 845 1000 w w w.kznwildlife.com

KZN

Durban International Convention Centre

Durban

MEETING SPACES 32 MAX PAX 20 000 ACCOMMODATION OFF-SITE

INCORPORATING THE DURBAN International Convention Centre (Durban ICC), the Durban ICC Arena and Durban Exhibition Centre, the 112 000 m2 Durban ICC is renowned for its five-star service facilities, stateof-the-art technology, mouth-watering African cuisine, and of course its unique location on Durban’s sundrenched shores. Durban ICC prides itself on delivering an experience with innovative solutions geared to delivering on its clients’ objectives and expectations in a sustainable and proudly African way. LOCATION

VENUES AND CAPACITIES Room Name Hall 1 & 2 Hall 1AB, 2ABFH Hall 1, 2 & 3 Hall 2CDE, 3, 4 & 5 Hall 3BC, 4, 5 & 6 Hall 1,2,3,4,5 & 6 Hall 3BC& 4 & 5AB Hall 4AD & 5A Meeting Room 11, 12, 21 & 22 Room Name DEC Hall 1 DEC Hall 2 DEC Hall 6 DEC Coast of Dreams DEC Mystrals

Durban ICC Banquet (Plated) Banquet (Buffet) 1 900 1 500 1 200 1 000 2 800 2 960 2 600 4 460 1 260 580 200

2 200 2 200 2 000 3 500 940 460 140

Durban Exhibtion Centre Banquet (Plated) Banquet (Buffet) 3 390 2 590 1 390 1 080 300 300 70

50 • THE MEETINGS & EVENT PLANNER 2020

130 200 40

Durban ICC is located in Durban Central, only 30 minutes away from King Shaka International Airport, which acts as a gateway to a broad range of international routes. Both the airport and Durban ICC are easily accessible via high-speed road links.

Cocktail 3 500 2 200

Schoolroom 1 900 1 200

Theatre 4 000 2 400

5 000 5 600 5 500 8 600 2 700 1 350 300

2 800 3 260 3 120 4 960 1 660 760 150

5 800 6 360 5 860 9 660 2 868 1 310 350

Cocktail 4 500 2 800

Schoolroom 3 430 2 050

Theatre 5 500 2 950

350 430 190

170 170 60

370 350 100

MEETINGS & EVENTS Durban ICC offers the largest flat-floor, column-free, multipurpose event space in Africa. The Durban ICC Arena has full technical capacity for live broadcasts as well as house lighting suitable for TV production filming. The Centre is fully Wi-Fi enabled and offers connectivity to 8 000 users concurrently. The Durban ICC complex has six on-site generators, which can fully power the centre in the event of power disruptions.

The five-star graded facility has been voted Africa's Leading Meetings and Conference Centre 17 times by the World Travel Awards and is ISO 9001, 14001, 22000 and OHSAS 18001 certified.

ACCOMMODATION As a cosmopolitan city and major conferencing destination, Durban offers a broad range of hotels to suit every budget. With some 3 600 hotel rooms within a short walking distance of Durban ICC and a Hilton Hotel on its doorstep, your delegate accommodation requirements are sure to be met.

CATERING Durban ICC’s in-house catering team offers you culinary flavours that have captured local and international tastes of the world. With capacities ranging from 10 to 5 000 pax, no event is too small or too big for the venue’s experienced team. Additionally, Durban offers a wide choice of restaurants and is an excellent destination to sample a tantalising array of fresh seafood, offering delectable prawns, calamari and the catch of the day, in addition to many other dishes that will tempt the taste buds. The cuisine is as varied as the shopping in Durban, from fast-food outlets and roadside vendors offering everything – including the legendary bunny chow, a half loaf of bread crammed with curry – through to sushi bars, pavement cafes, friendly pubs to the traditional South African braai.

45 Bram Fischer Road, Durban, 4000 +27 (0)31 360 1000 sales@icc.co.za www.icc.co.za @DurbanICC

Champagne Sports Resort KZN

Central Drakensberg

MEETING SPACES 16 MAX PAX 1 400 ACCOMMODATION 152 HOTEL ROOMS + 91 CHALETS OVER THE YEARS, the Champagne Sports Resort team has crafted offerings to create an award-winning resort, ideal for both work and play. Champagne Sports Resort has been developed into a truly unique destination that caters for every getaway need. LOCATION Nestled in the picturesque Central Drakensberg, Champagne Sports Resort provides exceptional conferencing, leisure, timeshare, wellness and golfing offerings that cater for every getaway need – all set in spectacular natural surroundings.

MEETING AND EVENT SPACES VENUES AND CAPACITIES Room Name

Buttress Sentinel Monks Cowl Summit Ondini Zunckels Turret Injasuti Ithaba Sterkhorn Amphlet Greys Pass Dragons Back Eastmans Ships Prow Cathkin Arms Bar Extension

U-shape

200 160 90 84 48 60 48 24 45 18 42 18 18 18 18 48

Double Schoolroom Herringbone Cinema Banquet Cocktail U-shape -

140 140 65 -

1 200 720 350 300 100 140 90 45 70 30 78 20 20 20 20 60

200 -

130 -

1 400 1 000 500 435 200 200 130 60 110 50 105 20 20 20 20 125

950 660 300 260

120 80 50 60 30

120

Champagne Sports Resort has its own Conference and Exhibition Centre with a floor space of 1 200 m2 and seating for up to 1 400 pax, banqueting for 950 pax at round tables, as well as four new boardrooms. Other venues include the Sentinel Room, which seats up to 1 000 pax; the Monks Cowl Centre, seating up to 550 pax; the Summit Room, seating up to 400 pax; and the more intimate venues suitable for between 20 to 150 pax. State-ofthe-art conferencing equipment, internet access and a convenient business centre complete the package.

ACCOMMODATION The resort offers a variety of superb, fully serviced accommodation. The 152 hotel bedrooms are made up of double/twin rooms, family rooms and various suites, all with well-appointed bedrooms and either mountain or garden views. A further 91 chalets on the estate are used for hotel accommodation, subject to availability. The hotel has wheelchair access throughout and all bedrooms are linked to the main hotel buildings by way of thatch-covered walkways.

CATERING Champagne Sports Resort has an extended dining room and expanded buffet area, which comfortably feeds up to 700 pax with little queuing, complemented by an outstanding food offering.

THINGS TO DO Champagne Sports Resort’s Wellness Centre features an upmarket spa, a gym that has been upgraded with new equipment and a training programme. The spa has five treatment rooms, comfortable change room and a relaxing rest area with cane loungers looking up at the Champagne and Cathkin peaks. Champagne Sports Resort’s 18-hole championship golf course has been rated as South Africa’s most beautiful golf course in recent years, with the clubhouse rated among the top five 19th holes in South Africa.

1397 Winterton Road, R600 Central Berg, Cathkin Valley +27 (0)36 468 8000 conferences@champagnesportsresort.com www.champagnesportsresort.com

ChampagneSportsResort

@champagnesports

@champagnesportsresort

THE MEETINGS & EVENT PLANNER 2020 •

KZN

Umzamba Beach MEETING SPACES 5 MAX PAX 900 ACCOMMODATION 396 ROOMS SITUATED ALONG ONE of the most unspoilt beaches in Southern Africa, the Wild Coast Sun is a family-friendly resort that attracts visitors with its natural beauty and numerous activities. LOCATION Less than a two-and-a-half-hour drive, along the South Coast, from Durban’s King Shaka International Airport, the resort sits on 750 hectares overlooking the Indian Ocean between the Mtamvuna and Mzamba rivers.

MEETING AND EVENT SPACES Plan your conference, function or team-building event with ease at Wild Coast Sun’s conference venues and facilities aided by highly skilled and dedicated staff.

The conference centre provides you with a variety of exceptional venues, supported by professional technicians and coordinators. All conference rooms are equipped with wall-towall carpeting, air conditioning and independently controlled lights with dimming capabilities. Should your function require it, access to necessary sound and AV equipment can be made available. With 12 venues, two preassembly areas, vast lawn areas and the 670-seater Tropical Nights Auditorium, you can be assured that your function will be expertly managed and catered for, with the level of service and experience you can expect from a Sun International resort.

ACCOMMODATION Relax in four-star beachfront hotel accommodation in Umzamba Beach at the Wild Coast Sun. Each of the 396 rooms and suites enjoy the tranquil views. Soak up the vista of the Indian Ocean from your sea-facing suite, or reclaim your inner calm looking out over the rolling greens of the golf resort from your garden-facing suite.

CATERING The banqueting department can arrange custom menus, catering and decor – all tailored to suit your budget – for events up to 900 guests.

VENUES AND CAPACITIES Room Name

Banquet Buffet

Banquet Served

Boardroom

Cinema

Cocktail

Dance Buffet

Schoolroom

U-shape

Amadiba Ballroom (A & B)

500

600

900

800

460

500

Msikaba (1-4) Conference Venues

220

300

500

180

250

Mtamvuna

160

200

250

300

140

150

Mzamba

100

670

Topical Nights Auditorium

Main Bizana Road, 5.2 km south of Port Edward, Eastern Cape +27 (0)39 305 9111 wcs.banqueting@suninternational.com www.suninternational.com/wild-coast-sun

52 • THE MEETINGS & EVENT PLANNER 2020

KZN

uMhlanga MEETING SPACES 1 MAX PAX 800 ACCOMMODATION 154 ROOMS SET IN THE LUSH, green hills of KwaZulu-Natal, with picturesque views of the Indian Ocean, Sibaya invites guests in with a royal welcome and graces them with the rejuvenating power of the African sun. LOCATION Located just a short drive away from King Shaka International Airport, Sibaya makes a modern statement with its unique Zulu-inspired architecture – a contemporary interpretation of African tribal designs based on traditional Zulu kraal imagery.

MEETING AND EVENT SPACES Take your event from special to unforgettable at the Sibaya Sun Park. This facility offers unmatched flexibility, variety and cost-effectiveness. The Sun Park is a permanent, flexible structure built around a sophisticated grid that provides all the amenities required for events, including electricity, plumbing and Wi-Fi. The infrastructure can be transformed into any configuration with endless customisations to suit

all event types, from lifestyle exhibitions to music festivals, launches and gala dinners. With extensive experience and a keen eye on your budget, the coordination team is sure to create an unforgettable event for you at this unique venue, which will help bring your brand to life.

ACCOMMODATION With ocean views from luxurious rooms, Sibaya possesses the ability to make you forget your troubles and encourages you to live in the moment. The resort is home to the threestar Sibaya Lodge and the luxury Royal Sibaya Hotel, each offering the highest level of service, with genuine African hospitality aimed at exceeding your expectations.

CATERING Sibaya is home to some of the very best restaurants in Durban, with every palate and taste sensation covered. Whether you’re a devoted foodie or just on the hunt for a quick bite to eat, you’ll find exactly what you’re looking for.

VENUES AND CAPACITIES Room Name Sun Park

Banquet Buffet

Banquet Served

Boardroom

Cinema

Cocktails

Dance Buffet

Dance Served

Schoolroom

U-shape

800

1 800

1 000

800

1 000

Sibaya Drive, uMhlanga Rocks, 4320, KwaZulu-Natal sibayabanqueting@suninternational.com www.suninternational.com/sibaya

THE MEETINGS & EVENT PLANNER 2020 •

KZN

Pumula Beach Hotel

Umzumbe

MEETING SPACES 3 MAX PAX 130 ACCOMMODATION 66 ROOMS

PUMULA BEACH HOTEL, with its stunning views of the Indian Ocean, provides one of the best seaside locations on the KwaZulu-Natal South Coast. Charming and intimate, it provides the highest levels of personal service and excellent cuisine. Besides the obvious attractions of never-ending golden beaches, protected bathing, rock pools and excellent fishing opportunities, nearby amenities include a selection of well-known golf courses, tennis courts, deep-sea fishing charters, ocean safaris, hiking trails and much more. LOCATION Situated 100 km south of Durban and surrounded by indigenous coastal vegetation, Pumula Beach Hotel is an ideal venue for relaxed, stress-free conferences. MEETING & EVENT SPACES Conference rooms at Pumula are fully airconditioned with fixed screens. Available equipment includes overhead and data projectors, flip charts (with paper and pens) and a podium. Notepads and pens for delegates are also included.

VENUES AND CAPACITIES Room Name Intshambili Amawele

U-shape 50

Double U-shape 70

Schoolroom 100

Cinema 120

Round Tables (10-12 pax) 90

120

130

Lawn Dimensions

67 Steve Pitts Road, Umzumbe, KwaZulu-Natal +27 (0)39 684 6717 conference@pumulabeachhotel.co.za www.pumulabeachhotel.com

54 • THE MEETINGS & EVENT PLANNER 2020

28 m x 20 m

ACCOMMODATION Pumula Beach Hotel has 34 family rooms, of which 25 are interleading. In addition, it has 32 double or twin rooms with sea or garden views. All rooms come standard with a TV and guests have access to an oceanfacing saltwater swimming and paddling pool, beach sand volleyball court, nine-hole adventure golf course, table tennis, trampolines, ladies’ bar, original pub, and a TV and games room. CATERING Pumula Beach Hotel can tailor menus to give your conference, event or team-building experience that special touch. It can also provide catering for gala dinners, Mongolian barbeques, spit braais and traditional potjiekos. TEAM BUILDING Pumula can help you arrange specialist product launches or exotic themed evenings to complement your event. Extras such as competitions, pub evenings, discos, magicians, bands, comedians and just about anything your heart desires can be arranged with the assistance of Pumula’s dedicated team.

NORTH WEST WITH SOME OF the country’s best resorts and event escapes, finding an ideal experience in the North West is easy.

HOME TO ONE of the country’s most popular resorts, natural wildlife flourishes in the North West, which is vast and remains relatively untouched.

FROM ROLLING GOLF greens and picturesque hills, to leafy jungle vistas, you can choose your setting in the province.

IN ADDITION TO holding some of the world’s largest platinum deposits, the province has a thriving tourism sector.

FIND OUT ABOUT the North West’s fascinating history and its tribal roots that have helped shape the province to be what it is today.

NORTH WEST

Tau Game Lodge

Madikwe

MEETING SPACES 4 MAX PAX 150 ACCOMMODATION 30 LUXURY CHALETS BUILT IN 1995, the privately owned Tau Game Lodge overlooks a large waterhole, which attracts a variety of game species. The lodge was designed to reflect its surroundings and makes use of the natural textures and resources wherever possible. Tau Game Lodge is ideal for an authentic wildlife experience, wedding or conference. LOCATION

Tau Game Lodge is located in Madikwe Game Reserve, North West – 28 km from Botswana’s capital, Gaborone, 240 km from Sun City, and 380 km from Johannesburg. An airstrip offers easy access into the reserve, with daily flights scheduled to and from O.R. Tambo International Airport, which can be booked by the lodge.

MEETING AND EVENT SPACES

CATERING

Sumptuous meals are served around the boma or in the dining room, with the sights, smells and sounds of the bush to tantalise your senses, and warm African hospitality to make your experience a truly memorable one.

TEAM BUILDING

The Madikwe Reserve boasts 27 species of mammals, including the big five, black and white rhino, cheetah and wild dog, and is home to 250 different bird species. Let your expert guide take you on a game-viewing drive in an open 4x4 vehicle to let you experience the reserve’s many wonders. Tau’s South African Spa and Conference Venue is ideal for its facilities, privacy and beautiful surroundings, which provide your business team with an additional team-building opportunity in a relaxed and luxurious environment.

Tau’s convention centre is situated within walking distance of the lodge and can seat up to 150 pax. High-quality equipment has been installed in the three sub-halls and all systems have been integrated and configured to maximise performance. The centre offers specialist equipment designed with simple plug-and-play options for all presentation needs.

ACCOMMODATION

Tau offers accommodation for up to 60 people. The 30 luxury thatched chalets are spread out in U-formation on either side of the lodge and each chalet is equipped with both air-conditioning and ceiling fans, a tea and coffee station as well as a minibar, and is suitable for accommodating two adults. All chalets have their own wooden deck, which allows one to experience the bush in privacy, and are equipped with an en-suite bathroom and open-air shower.

VENUES AND CAPACITIES Room Name

Tau Conference Centre

Cinema

Schoolroom

Banquet

Cocktail

U-shape

Boardroom

120

190

56 • THE MEETINGS & EVENT PLANNER 2020

Madikwe Game Reserve, North West +27 (0)11 466 8715/7 taugame@mweb.co.za taugamelodge.co.za Tau Game Lodge

MEETING SPACES 36 MAX PAX 6 000 ACCOMMODATION 1 310 ROOMS

VENUES AND CAPACITIES Room Name Banquet Buffet Banquet Served Baratu Chawa Inzer Juveni Kings Ballroom 1 250 280 Kings Ballroom 2 380 450 Kings Ballroom 1+2 700 750 Konza Kratan Linus Linus & Juveni Lupata Manica Monomotapa (Exec Boardroom) Multipurpose 250 250 Venue Mur Rajun Samo Seers Court 1 90 100 Seers Court 2 90 100 Seers Court 1+2 180 200 Sena Shandru Shukan Sofala The Sunpark 900 1 100 The Superbowl 1 100 1 200 Warriors Hall 1 120 140 Warriors Hall 3 150 170 Warriors Hall 2 110 130 Warriors Hall 1+2 240 270 Warriors Hall 2+3 270 300 Warriors Hall 1+2+3 410 460 Zebe Zebe+Sena Zimbas -

Boardroom 12 16 12 64 64 96 16 24 12 20 24 24

Cinema Cocktail Dance Buffet Dance Served Schoolroom (x3) Schoolroom (x2) 35 -24 16 30 21 14 56 32 18 12 494 450 220 250 273 182 836 750 350 380 468 312 1 200 1 200 650 700 858 572 36 -24 16 154 63 42 32 18 12 72 42 28 140 63 42 90 42 28

U-shape 12 12 8 60 68 180 12 26 8 20 26 24

500

250

16 12 16 36 36 56 12 16 16 44 44 44 60 68 96 12 24 16

64 32 56 162 162 345 36 35 72 54 1 250 6 000 180 264 156 420 510 840 36 99 36

150 150 300 1 500 3 000 230 300 200 475 500 800 -

60 60 150 850 1 000 90 120 80 210 230 380 -

90 90 180 900 1 100 120 150 110 240 270 410 -

30 18 30 84 84 198 18 15 24 1 000 1 200 96 120 72 240 288 480 18 48 12

20 12 20 56 56 132 12 10 16 64 80 48 160 192 320 12 32 8

16 8 16 32 32 48 12 16 16 36 36 36 52 56 84 12 24 16

NESTLED IN THE rolling hills of the Pilanesberg, one of South Africa’s most scenic locations, the Sun City resort is a world unto itself and has earned its reputation. LOCATION Located on the border of the Pilanesberg National Game Park, just a two-hour drive from Johannesburg, or a short 40-minute flight, Sun City is the perfect getaway destination.

MEETING AND EVENT SPACES Sun City resort is home to some of South Africa’s top conference venues and facilities. Offering organisers an abundance of elegant conference venues, meeting rooms, accommodation, and entertainment options, Sun City’s facilities leave you spoilt for choice. There is complimentary Wi-Fi found throughout the conference area, no matter where you are. Sun City’s conference venues offer guests everything they need and more, all situated in one resort.

ACCOMMODATION No other resort has as wide a variety of accommodation option as Sun City. If you are looking for unsurpassed, five-star luxury, something to suit the whole family, or your own comfortable unit away from the crowds, this resort has everything you need. Each of the four hotels has its own unique style, character and attractions. People with special needs are also catered for.

CATERING Sun City offers catering facilities for any size function upon request, and there are an unlimited number of menu options for every palate.

R556, Rustenburg, North West +27 (0)14 557 1000 scenq@suninternational.com www.suninternational.com/sun-city

THE MEETINGS & EVENT PLANNER 2020 •

NORTH WEST

Rustenburg

NORTH WEST

Protea Hotel by Marriott

Hammanskraal MEETING SPACES 6 MAX PAX 300 ACCOMMODATION 94 ROOMS FAMOUS FOR ITS candyfloss pink exterior, the Carousel is the perfect setting for a midweek break, casual weekend trip or spur-of-the-moment getaway. LOCATION The Carousel Casino is conveniently located on the border of the North West province near Johannesburg, Pretoria and Polokwane. The Carousel offers a fun and jaunty entertainment environment, with the added advantage of top-quality accommodation and natural surroundings.

MEETING AND EVENT SPACES The Carousel conference facilities cater to all your business needs, offering business travellers from Gauteng and Polokwane the best North West conference venues. These comprehensive venues include facilities to host everything from 10 boardroom

Hunters Rest

Rustenburg

MEETING SPACES 15 MAX PAX 500 ACCOMMODATION 98 ROOMS ACCOMMODATION

guests to 1 100 conference delegates. Other uses for the conference venues include training, weddings, birthdays, anniversaries, gala dinners, year-end functions and team-building events.

With 98 stunning bedrooms in different room categories appointed to ensure maximum guest comfort, each guest room has a patio overlooking the picturesque Magaliesberg mountains.

ACCOMMODATION Whether you’re escaping the big city for a weekend away or planning an impromptu midweek trip, the Carousel Hotel offers the best accommodation near Pretoria. Each of the 57 fully air-conditioned rooms and 37 self-catering units are tastefully decorated and furnished to ensure maximum comfort.

CATERING The Carousel offers diners a variety of restaurants. From buffet-style dining to great steaks and speciality coffees, the Carousel has something to satisfy any craving.

CATERING

Hunter’s Rest offers full catering services and special dietary requirements are catered for by local outsourced suppliers.

NEATLY TUCKED AWAY between the Magalies Mountains is the Protea Hotel by Marriott Hunters Rest – a picturesque subtropical country resort. A glorious visit for guests who are nature lovers or sports/active outdoor enthusiasts, this Rustenburg resort ensures a memorable experience.

TEAM BUILDING

With an incredible 9-hole golf course, putt-putt course, mini soccer field, volleyball court, spa and wellness centre, tennis courts, and 10-station kitchen for culinary team building, the hotel offers a number of unique team-building experiences.

LOCATION

The Protea Hotel by Marriott Hunters Rest in Rustenburg, North West, is nestled at the foot of the Magaliesberg mountains. Located 70 minutes from Lanseria International Airport and 90 minutes from O.R. Tambo International Airport, the location is the perfect distance from Johannesburg and Pretoria for a breakaway or meeting in the North West province.

MEETING AND EVENT SPACES

Hunter’s Rest boasts 15 event venues: from intimate boardrooms for eight guests, to a main venue for up to between 300 (schoolroom style) and 450 (cinema style) guests, as well as an open-air boma for 500 banqueting guests and various smaller break-away rooms – there’s something for every occasion.

VENUES AND CAPACITIES Room Name Orchards 1 VENUES AND CAPACITIES Room Name Acacia Place Lapa Blue Room Hotel Board Room Masakhane Pavilion The Nickelodeon

Banquet 50 100 50 50 500

Boardroom 18 20 -

Cinema 100 50 100 1 100

Cocktail 100 160 50 80 1 000

Schoolroom 500

U-shape 80 -

Old Warmbaths Road, Hammanskraal, Pretoria, 0407 North West +27 (0)12 718 7777 carousel.banqueting@suninternational.com www.suninternational.com/carousel

58 • THE MEETINGS & EVENT PLANNER 2020

+27 (0)14 537 8300 events@huntersresthotel.co.za R24, Rustenburg mariott.com/ntypr

Cinema

Classroom

Banquet

Cocktail

U-shape

100

Orchards 2

140

Orchards 3

100

Combined Orchards Suite

400

250

220

400

Nathan

Grove

150

Chapel

120

Alice Boardroom

Avi Boardroom

Clubhouse 1 Upstairs

120

Clubhouse 2 Downstairs

Clubhouse 3 Downstairs

Clubhouse 4 Downstairs

FREE STATE PACK YOUR PASSPORT and experience the local Basotho traditions with the Maluti Mountains, and parts of Lesotho, as your backdrop.

FROM QUAINT, ARTSY towns to bustling city centres that provide every urban comfort imaginable, the Free State has it all.

TRAVEL TO ONE of the country’s most popular national parks for an assortment of activities and things to do.

CHALLENGE YOURSELF TO some of South Africa’s toughest hiking trails, which offer unparalleled views of the province.

WITH MUSEUMS, landmarks and galleries on offer, there is so much to see and explore in the Free State.

FREE STATE

BON Hotel Bloemfontein Central

Bloemfontein

MEETING SPACES 6 MAX PAX 420 ACCOMMODATION 115 ROOMS

VENUES AND CAPACITIES Room Name

WHETHER TRAVELLING FOR business or pleasure, BON Hotel Bloemfontein Central provides an ideal base to work and play. The stylish three-star BON Hotel Bloemfontein Central is centrally located – the ultimate convenience for the overnight traveller or business executive. LOCATION Situated in the heart of Bloemfontein’s business district, BON Hotel Bloemfontein Central is rated one of the best hotels in the Free State.

MEETING AND EVENT SPACES Six conference venues, five of which can be opened up to accommodate 420 pax in a banquet style, form part of this venue’s offering. Polleys at reception can accommodate up to 15 pax and the hotel is equipped to assist with any conference or event needs, with its modern, open spaces for gala dinners, themed events,

60 • THE MEETINGS & EVENT PLANNER 2020

Cinema

Boardroom

Schoolroom

U-shape

Banquet

Cocktail

Forum 1 Forum 2

100 60

60 40

80 40

60 40

80 50

Forum 3

Forum 4 Forum 1+2 Forum 3+4 Forum 4+5 Forum 5+6 Forum 1-6 Forum 3-6 Polleys

80 160 160 160 80 420 300 20

50 100 100 100 50 10

50 120 120 120 50 420 300 15

50 100 100 100 -

60 130 130 130 60 420 300 20

product launches, trade shows, workshops and weddings.

ACCOMMODATION BON Hotel Bloemfontein Central offers 115 spacious rooms with five different room configurations, double rooms, family rooms, superior rooms, twin rooms and suites, each with separate en-suite bathrooms and uncapped Wi-Fi.

CATERING BON Hotel Bloemfontein Central has a wide variety of menus for any dining style, with offerings including free venue hire and standard linen, cutlery, crockery, glassware and waiters.

TEAM BUILDING BON Hotel Bloemfontein Central has a host of facilities and team building activities to keep your group entertained and can assist with further information or bookings.

+27 (0)51 403 8000 events@bhbloemfonteincentral.co.za Bloem Plaza, East Burger Street, Bloemfontein www.bonhotels.com/bloemfonteincentral

BONHotelBloemfonteinCentral/

FREE STATE

Bloemfontein MEETING SPACES 4 MAX PAX 250 ACCOMMODATION 80 ROOMS

HAILED AS A BONA FIDE hub of eclectic entertainment, where young ones and grownups alike will have an unforgettable time, Sun International Windmill is the home of family fun.

a cabaret night or a masquerade ball, or even a beautifully elegant wedding, Windmill can make your dream party, conference or function come to life.

ACCOMMODATION

LOCATION Conveniently located within Bloemfontein, Windmill Casino is a one-stop destination for you and your family. Whether you’re just passing through or checking in for a holiday, you’ll find everything you need for a fun day out or a relaxing weekend away at Windmill.

MEETING AND EVENT SPACES With four separate spaces, Windmill houses some of the very best conference venues in Bloemfontein. Perfect for small events to grand affairs, there’s a conference venue, meeting room or reception venue that’s perfect for your event. At Windmill, you can tailor-make your event without breaking the budget. Whether it’s

An elegantly decorated boutique hotel, the four-star Windmill Lodge offers you and your family comfortable holiday accommodation in Bloemfontein. With 80 rooms and suites situated close to Windmill Casino and Entertainment Complex, Windmill Lodge is ideal for stopovers and family getaways.

CATERING Home to some of the very best restaurants in Bloemfontein, Windmill Casino offers a variety of taste adventures to suit every palate and desire. If you’re popping in for a quick bite to eat or keen on settling in for a fine feast, you’ll find what you’re looking for at Windmill Casino.

VENUES AND CAPACITIES Room Name Diamonds Lil’s Eiffel & Versailles Rooms Lodge Boardroom Windmill A & B

Banquet Buffet -

Banquet Served 25 16 150

Boardroom -

Cinema 40 20 250

Cocktail 180 25 15 200

Dance Buffet -

Dance Served -

Schoolroom 30 16 170

U-shape 25 14 90

Corner Jan Pierewiet Avenue and N1 Highway Pellissier, 9332, Musgrave, Bloemfontein, Free State +27 (0)51 410 2000 banqueting.windmill@suninternational.com www.suninternational.com/windmill

THE MEETINGS & EVENT PLANNER 2020 •

LIMPOPO FAMED FOR ITS conservation efforts, Limpopo’s diverse landscape remains largely untouched, with many areas that are protected.

FROM PHALABORWA to Polokwane, Limpopo is home to a range of exciting attractions and activities.

DON’T MISS AN opportunity to travel to this culturally rich part of South Africa and explore our early history.

TAKE A TRIP ON the back of an

CLOSE TO THE borders of South Africa’s

elephant and entrench yourself in some of the country’s best bushscapes.

neighbouring countries, the province is blessed with an abundance of venues and lodges offering the best amenities.

LIMPOPO

Polokwane

DISCOVER AN EXOTIC getaway in the heart of South Africa’s Limpopo province. This exquisite, Moroccanstyled complex boasts an array of exciting experiences for all ages and a number of excellent eateries that suit the palates of all types of patrons.

MEETING SPACES 10 MAX PAX 600 ACCOMMODATION 60 ROOMS

LOCATION Conveniently located in Limpopo’s capital city, Polokwane, Meropa is within easy reach of the province’s best attractions.

ACCOMMODATION The newly opened Meropa Hotel in Polokwane invites guests to escape to a world of Moroccan-inspired grandeur and exotic delight. Designed to ensure superior comfort and convenience, Meropa Hotel is set to become one of the most highly rated hotels in Polokwane. Comprised of 54 standard rooms and six suites, this is the perfect location for your next midweek conference or weekend getaway.

MEETING AND EVENT SPACES

CATERING

Meropa is a comprehensive conferencing facility for worldclass business and leisure events. Boasting a state-of-theart conference centre, along with a wide range of fully equipped venues, it is perfectly suited for any occasion.

Giving you a choice of fast food, fine dining or everything in-between, Meropa Casino and Entertainment World is home to some of the best restaurants in Polokwane.

VENUES AND CAPACITIES Room Name Meropa A+B Meropa A or B Meropa A1/A2 or B1/B2 Ndhumba Lugundhu/Mugubo Vele Jembe Tavern Meropa Gardens Jembe Gardens Cultural Village

Min 200 50 25 80 500 100 100

Banquet Cocktail Cinema Outdoor Events Schoolroom 400 500 600 400 150 250 300 200 60 100 150 80 10 10 20 30 30 20 25 100 200 100 1 500 3 000 2 000 4 000 200 250 100 500 200 300 500 -

U-shape 150 100 60 9 20 15 -

Plot 59, Sterkloop, Roodepoort Road, Polokwane, 0700, Limpopo +27 (0)15 290 5400 meropa.banqueting@suninternational.com www.suninternational.com/meropa

THE MEETINGS & EVENT PLANNER 2020 •

LIMPOPO

Monate Game Lodge Modimolle

in the gem

EXCLUSIVE CONFERENCES

OF THE BUSHVELD

MEETING SPACES 2 MAX PAX 140 ACCOMMODATION 40 ROOMS

Make work feel like a holiday at Monate Game Lodge

ACCOMMODATION

MONATE GAME LODGE offers a state-of-the-art conference centre for the discerning delegate to enjoy the tranquillity of the bush while conducting business in a productive atmosphere.

Monate Game Lodge offers luxurious accommodation in 38 modern double rooms and two luxury villas situated at the Main Lodge.

LOCATION

CATERING

Nestled in manicured natural gardens, the approximately 3 000 hectares of private game reserve in Limpopo province are within two hours’ reach of Pretoria and Johannesburg.

With a variety of menu options to choose from, your delegates can enjoy a blend of flavours during mealtimes.

MEETING & EVENT SPACES

In addition to its spectacular game drives, Monate Game Lodge offers various team-building activities that include a potjie cook-off, clay pigeon shooting, and bow and arrow shooting.

Monate Game Lodge has two conference venues seating 8 to 140 pax. The main conference venue offers a deck overlooking a waterhole for breakaways.

CONFERENCES | WORKSHOPS | TRAINING | SEMINARS | TEAM BUILDING

TEAM BUILDING

VENUES AND CAPACITIES Room Name

Cinema

Schoolroom

U-shape

Banquet

Small Conference Venue

Main Conference Venue

140

120

Monate Game Lodge Official

Quote code #MEP2020QUOTEME when booking a conference at Monate and receive 10% discount.

Monate Game Lodge +27 (0)14 718 7000 +27 (0)83 307 5733 info@monatelodge.com

S 24.74525, E 28.66750

64 • THE MEETINGS & EVENT PLANNER 2020

014 718 7000

conferences@monatelodge.com

www.monatelodge.com

P.O. Box 2968, Modimolle, 0510. GPS Co-ordinates: S24°44’42.89” - E028°40’003.00

LIMPOPO

Zwahili Private Game Lodge & Spa Modimolle MEETING SPACES 1 MAX PAX 20 ACCOMMODATION 10 LUXURY CHALETS WITH BREATHTAKING VIEWS of the bushveld and the most spectacular sunsets, Zwahili Private Game Lodge & Spa is the perfect backdrop for your next conference. Unrivalled game viewing and birdwatching can be enjoyed with Zwahili’s experienced rangers while the distant smell of campfire from the lodge’s open-air boma welcomes guests back from their evening game drive, who can look forward to an array of culinary delights to appease even the most discerning palates. LOCATION

Found in the heart of the Limpopo bushveld in the Modimolle District, Zwahili Game Lodge is a two-hour drive from Johannesburg. With a range of experiences for a variety of tastes and budgets, Zwahili is where you’ll find unsurpassed peace and tranquillity.

ACCOMMODATION

Zwahili offers 10 luxury suites across four different room categories. Furnished in true African style, its three rooms in the Main Lodge are spacious with en-suite bathrooms. The four canvas-walled Safari Suites also have en-suite bathrooms with an invigorating outside shower for two and a private sundeck. Zwahili’s two Executive Suites are king-sized with an open plan lounge area leading onto a private deck and plunge pool; however, for personal service and total privacy, opt for the opulence of the Presidential Suite.

MEETINGS AND EVENTS

An ideal venue for an intimate meeting, seating 20 delegates boardroom style in a comfortable, air-conditioned space. With complimentary Wi-Fi, a pulldown projector screen, data projector, flipchart, notebooks and pens, and copying and printing facilities, Zwahili is wellequipped for conferences.

Gala dinners and entertainment can be arranged on request.

CATERING

All meals are included with Zwahili’s conference package rates. Full breakfast, mid-morning and afternoon tea or coffee, plated lunch and Table D’Hote dinner are offered, or enjoy a traditional culinary experience with dinner at the lodge’s boma around a crackling fire while immersing yourself in the clear African skies.

TEAM BUILDING

Zwahili can tailor team-building events specific to your guests or they can simply enjoy viewings of a wide variety of plains game, as well as excellent birdwatching. For complete restoration of body, mind and soul, the African Spa Collection provides the perfect sanctuary for delegates to relax and unwind between sessions.

Off the R33 towards Marble Hall, Boekenhout Road, Modimolle District +27 (0)12 653 4340 reservations@zgl.co.za www.zwahili.co.za Zwahili Game Lodge Zwahili Game Lodge

THE MEETINGS & EVENT PLANNER 2020 •

EASTERN CAPE

IT IS HOME to the southernmost major city centre in South Africa, Port Elizabeth, which stretches for 16 km along the coast.

SPOILING YOU FOR choice with its variety of venues, the Windy City is an ideal host.

STEEPED IN HISTORY and with a range of cultural and historical hotspots, the province is not to be missed.

FAMED FOR ITS epic surf spots, the Eastern Capeâ€™s shores offer the best waves for fans of the sport.

FROM ELEPHANTS to waterfalls, the province has an array of activities centred on its natural beauty.

EASTERN CAPE

Port Elizabeth MEETING SPACES 5 MAX PAX 1 600 ACCOMMODATION 140 ROOMS WITH ITS TURRETS PIERCING the indigo Eastern Cape skyline, the Boardwalk is one of South Africa’s most sought-after business and holiday destinations. From its stunning beachfront location to its charming classical architecture, evocative of ageold Victorian grandeur, the Boardwalk is the ideal resort for locals and tourists alike. LOCATION Located in Algoa Bay, along the coastal strip of the Nelson Mandela Bay, it’s only a few minutes away from Hobie Beach.

MEETING AND EVENT SPACES The Boardwalk is home to the International Convention Centre, the largest conference venue in Port Elizabeth. This multifunctional space is made up of separate conference and meeting rooms, which can be combined to host any size event. The Business Centre is equipped with desktop computers with internet access, printing and fax facilities. The Amphitheatre is also available for hire. It has hosted multiple live events and is an ideal location for your next corporate function.

ACCOMMODATION Voted one of the Top 25 Hotels in South Africa in the TripAdvisor 2015 Travellers’ Choice Awards, the Boardwalk offers five-star accommodation. All 140 sea-facing hotel rooms enjoy unrivalled views of the Indian Ocean. Situated close to the beach and Bayworld Oceanarium, the Boardwalk is the perfect holiday accommodation for families. And with its unmatched conference, meeting and convention centre facilities, it’s the ideal choice for corporate travellers looking for convenient Port Elizabeth accommodation.

CATERING The International Convention Centre has its own dedicated kitchen headed by a professional chef and offers in-house catering for events.

VENUES AND CAPACITIES Room Name Tsitsikama Ironwood Redwood Stinkwood Yellowwood 1 & 2

Banquet Buffet 800 -

Banquet Served 1 100 -

Boardroom

Cinema

Cocktail

15 15 15 10

1 600 30 30 30 -

1 300 30 30 30 -

Dance Buffet Dance Served 700 -

900 -

Schoolroom

U-shape

1 000 12 12 12 12

12 12 12 8

Beach Road, Summerstrand, Port Elizabeth, Eastern Cape, 6019 +27 (0)41 507 7777 conventions.boardwalk@suninternational.com www.suninternational.com/boardwalk

THE MEETINGS & EVENT PLANNER 2020 •

NORTHERN CAPE HOME TO THE Square Kilometre Array project, the Northern Cape offers some of the world’s best of stargazing.

EXPLORE THE Northern Cape and experience the unique and interesting attractions on offer in the region. TIME YOUR TRIP to the province during spring and watch the landscape transform into an ocean of flowers.

FROM A NATIONAL PARK that shares its borders with Botswana to a waterfall in one of South Africa’s most arid areas, the province is a natural gem.

TRAVEL BACK TO AN ERA, and a town, that produced some of the world’s best-quality diamonds.

NORTHERN CAPE

Kimberley MEETING SPACES 3 MAX PAX 240 ACCOMMODATION 90 ROOMS

RECREATING THE ENERGY and excitement of the historic diamond rush, the Flamingo offers a variety of entertainment and leisure activities in a unique setting. Named for the abundance of flamingos that make their home in the nearby Kamfers Dam, Flamingo is a destination that is synonymous with fun. LOCATION Ideally situated adjacent to the Kimberley Golf Club, Flamingo is an exceptional leisure and entertainment facility.

MEETING AND EVENT SPACES Expect superior conference facilities with state-of-the-art equipment and excellent service from the professional banqueting and service teams. The four-star rated conference facility offers a selection of superior conferencing and meeting venues in the modern and high-tech Flamingo Conference Centre.

ACCOMMODATION When looking for accommodation in Kimberley near the Flamingo Casino, the one-star Road Lodge hotel is ideally located. The perfect choice of Kimberley accommodation for business travellers, conference delegates or holidaymakers, the Kimberley Road Lodge offers 90 budget guest rooms, 24-hour service and convenience. The guest rooms are tastefully decorated and offer reasonable room rates, which remain constant whether for one, two or three persons sharing.

CATERING Flamingo is home to an excellent, family-friendly restaurant in Kimberley, which dishes up fantastic steakhouse fare and is one of the most frequented venues in the area.

VENUES AND CAPACITIES Room Name Flamingo Main Hall Teal & Sandpiper Boardrooms

Banquet Served 180

Boardroom -

Cinema 240

N12 Phakamile Mabije Road, Kimberley, 8301, Northern Cape +27 (0)53 830 2600 marthinus.nortje@suninternational.com www.suninternational.com/flamingo

THE MEETINGS & EVENT PLANNER 2020 •

MPUMALANGA FROM JUNGLE AND forest to deep gorges and canyons, there is something for everyone in Mpumalanga. TAKE A TRIP ACROSS the countryside and visit some of the charming towns and points of interest along the way.

OFFERING EVERY amenity and service, the city of Mbombela provides everything needed for your next successful meeting.

TRAVEL TO ‘where the sun rises’ and indulge in the best the province has to offer.

IMMERSE YOURSELF among South Africa’s wildlife in a game reserve that is larger than the island of Fiji.

MPUMALANGA

Ingwenyama Conference & Sport Resort

White River

MEETING SPACES 11 MAX PAX 1 000 ACCOMMODATION 133 ROOMS

VENUES AND CAPACITIES Room Name Chapel Ibhubesi

A BEAUTIFUL, TRANQUIL COUNTRY estate known for its great food, comfortable accommodation, superb facilities and immaculate gardens, Ingwenyama Conference & Sport Resort is a sought-after destination for those wanting to escape the city life. The resort is ideal for corporates seeking a unique business experience or for sporting teams looking for a pre-season camp facility. Ingwenyama has hosted many dignitaries and VIPs in the past but its greatest accolade to date is the privilege of being one of 32 venues in South Africa to host a World Cup squad; during the 2010 FIFA World Cup, it hosted the Chilean national team.

MEETING AND EVENT SPACES Recognised as one of the top conferencing venues in Mpumalanga, Ingwenyama has strived to make the resort the perfect place for work and play. The venue has a hands-on approach and can assist with any type of event – conferences, board meetings and strategy, training or brainstorming sessions. Ingwenyama has state-of-the-art conferencing facilities, with a fully equipped business centre. The resort offers delicious catering options and its professional support personnel will make your next event impeccable and memorable.

U-shape 50 70

Double U-shape 70 120

Schoolroom

Banquet

100 130

100 150

Cinema Cocktail 140 200

100 170

Ingwe

Inyathi Imvubu Indhlovu Sports Lapa Gym Breakaway Room 1 Breakaway Room 2 Breakaway Room 3

50 145 450 45 450 15 15 15

60 215 650 70 650 -

70 350 600 80 600 25 25 25

45 400 500 80 500 25 25 25

80 500 1 000 100 1 000 45 45 45

60 450 600 100 600 30 30 30

or patios leading out to the venue’s gardens, with ample open space to enjoy. There is secure parking close to all rooms, which are connected by landscaped pathways to the main hotel and conference buildings.

team, based on what they would like to achieve. Discuss your needs with Ingwenyama and they will suggest some great ideas and programmes to run with your team.

CATERING

LOCATION

ACCOMMODATION

Ingwenyama offers a range of catering options for just about every occasion. In addition, its restaurant offers à la carte dining as well as a buffet that reflects the executive chef’s passion for the freshest seasonal produce available, and a wine list that will cater for most wine connoisseurs. Enjoy a traditional menu at one of Ingwenyama’s outdoor venues, or an Asian stir-fry experience, or just a simple and quick bite to eat next to the pool.

A mere 3.5 hour drive from the bustling city life of Johannesburg and Pretoria, Ingwenyama is nestled in the town of White River, Mpumalanga, on the outskirts of Nelspruit, otherwise known as the Lowveld.

Ingwenyama Conference & Sports Resort has 133 stylishly decorated rooms, which come standard with all the modern facilities. Rooms are detached and semi-detached and located in clusters around the estate, all with balconies

Ingwenyama specialises in team building and can custom design exercises to the wants and needs of every business’

TEAM BUILDING

Plot 64, White River +27 (0)13 750 7000 gm@ingwenyama.co.za www.ingwenyama.co.za Ingwenyama Conference and Sport Resort IngwenyamaConfe

THE MEETINGS & EVENT PLANNER 2020 •

MPUMALANGA

Country Boutique Hotel

White River

MEETING SPACES 1 MAX PAX 50 ACCOMMODATION 22 ROOMS VOTED ONE OF Africa’s Top 100 Boutique Hotels in 2018 by the Africa Travel Series, Country Boutique Hotel not only promises distinct quality and excellent service but also guarantees a memorable experience in style, grace and opulence. Once the original homestead of a local avocado farming family, this charming hotel has been entirely designed to offer exacting travellers an atmosphere of modern baroque style, with ornate chandeliers and mirrors to create a luxurious haven. Chic boutique finishes, a sparkling swimming pool with poolside seats, and formal colonial gardens complete this gem. LOCATION Situated approximately 10 minutes’ drive from Kruger Mpumalanga International Airport and within close proximity to both the Kruger National Park and Panorama Route, Country Boutique Hotel is perched on the outskirts of the quaint Lowveld in White River, Mpumalanga. MEETING SPACES Country Boutique Hotel offers a beautiful and unique space that is ideal for smaller and more intimate functions. Wooden arched doors that

open on to the garden allow ample natural daylight and fresh air to flood into the venue, which is fitted with state-of-the-art equipment such as a data projector, flat-screen TV with AV cabling. This space lends itself well to intimate events for around 50 pax, ranging from special occasion lunches and dinners to cocktail and tea parties, private functions or intimate weddings with a difference. Hiring the entire boutique hotel on an exclusive basis is also an option. ACCOMMODATION Country Boutique Hotel offers 22 elegantly appointed rooms. Boasting sleek materials and stark palettes with bold colour splashes, and each decorated with individual style, the hotel’s rooms provide exquisite views of the premises’ magnificently tranquil gardens, the country courtyard, or the breathtaking White River valley. Amenities include air conditioning, DStv and Wi-Fi, and guests can enjoy access to the pool, gym and shuttle services offered by the venue. CATERING Country Boutique Hotel Restaurant offers exquisite dining with exciting menu options, while clients can pre-select a set menu prior to their event or enjoy working with the chef to create their own bespoke menus. The hotel also has an ‘open kitchen policy’ where guests and clients can pop in to chat to the chefs about meal requests for those with special and particular dietary requirements.

Plot 64, White River, Mpumalanga +27 (0)13 750 7010 info@countryboutiquehotel.co.za www.countryboutiquehotel.co.za Country Boutique Hotel

72 • THE MEETINGS & EVENT PLANNER 2020

AFRICA VENTURE OUTSIDE of South Africa’s borders, where a world of meetings and event possibilities await.

WHITE SANDY BEACHES and clear blue waters teaming with marine life are an ideal escape from the boardroom.

FROM THE THUNDERING Victoria Falls to the sandy shores of Namibia, meet in a destination with a difference. EXPLORE THE CONTINENT, its diverse cultures, and all it has to offer.

BE SPOILT IN the lap of luxury with postcard views that just can’t be found at home.

THE MEETINGS & EVENT PLANNER 2020 •

INTERNATIONAL

Anantara Medjumbe Island Resort

Mozambique ACCOMMODATION 12 VILLAS

PART OF THE protected Quirimbas Archipelago that stretches along Mozambique’s northern coastline, Medjumbe is a small private island. Here, the horizon is an endless swirl of white sands, turquoise lagoon and blue Indian Ocean. LOCATION Medjumbe is one of the Quirimbas Archipelago’s 32 islands, which run along the northern coast of Mozambique all the way up to the border with Tanzania.

ACCOMMODATION Live in the lap of castaway luxury. With only 12 villas on the island, enjoy the exclusivity of your private slice of paradise. Thatched-roof simplicity meets vibrant African prints, with views of the ocean featured from every angle. Spend sunny days on your deck taking in the changing hues of the ocean. Cool off in your plunge pool or in the shade of the cabana. Bathe with a view, soaking in a tub or rinsing under your garden shower.

CATERING Savour the tastes of island life, away from it all. World flavours, local specialities and fresh seafood are served alongside extraordinary ocean views. Head over to the Jahazi restaurant for a setting of rustic elegance surrounded by wall-to-wall views. Dine on the catch of the day brought in by local dhow fishermen, and sample the spices and aromas of Mozambique – a rich blend of indigenous, Arab and Portuguese influences. Drink in the view at the Bahari Lounge Bar, where it all starts with the flow of a pristine ocean view, framed by iconic island architecture. Add tropical flavours and truly unforgettable refreshment will be yours.

ACTIVITIES Your private island getaway promises a wealth of adventure, on shore, at sea, or below the ocean’s surface. Stroll white sands to the island’s deserted lighthouse, keeping an eye out for sea turtle hatchlings. Explore some of the most beautiful reefs on earth, all within easy reach of the resort.

Medjumbe Island, Quirimbas Archipelago, Cabo Delgado, Mozambique +258 86 610 1477 +27 (0)10 003 8979 medjumbe@anantara.com reservations.africa@minorhotels.com www.anantara.com/en/medjumbe-island Anantara Medjumbe Island Resort medjumbe anantara_medjumbe

74 • THE MEETINGS & EVENT PLANNER 2020

INTERNATIONAL

Anantara Bazaruto Island Resort

Mozambique MEETING SPACES 1 MAX PAX 60 ACCOMMODATION 44 ROOMS

VENUES AND CAPACITIES Room Name Bazaruto Conference Room

Theatre 60

Schoolroom 60

U-shape 30

Boardroom 40

Banquet 60

Cocktail 50

H-square 40

ANANTARA BAZARUTO Island Resort brings authentic luxury to an African island hideaway. An escapist’s dream, this is a place to lose oneself in total seclusion, dazzling tropical beauty and protected ocean life. Signature experiences immerse travellers in their remote and captivating charms, embellished by world-class pleasures.

CATERING The resort’s cuisine is inspired by its surroundings, with locally sourced seafood and indigenous herbs and spices from the resort garden. Explore the complex layered flavours of Mozambique, Portugal and beyond, with the resort’s three restaurants that cater for tastes from around the world.

LOCATION Anantara Bazaruto Island Resort is located 30 km off the east coast of Mozambique, in an island archipelago of surreal beauty.

TEAM BUILDING There are a host of activities to explore on the island. Delve beneath the ocean’s surface, or sail into the sunset. Go horseback riding or on a thrilling dune boarding trip. Get wet snorkelling or diving as you explore Bazaruto’s underwater paradise; or for something with a more homely feel, take a Spice Spoons cooking class.

MEETING AND EVENT SPACES Corporate retreats can enjoy productive meetings in the conference room, with state-of-the-art equipment and flexible seating for up to 60 guests, against the striking backdrop of Bazaruto. ACCOMMODATION Choose your setting, from beachfront rooms to rooms that offer spectacular views of the bay. Each room option comes standard with free Wi-Fi.

Ilha do Bazaruto, Inhambane, Mozambique +258 84 304 6670 / +27 (0)10 003 8979 bazaruto@anantara.com reservations.africa@minorhotels.com www.anantara.com/en/bazaruto-island Anantara Bazaruto Island Resort AnantaraBaz anantara_bazaruto

THE MEETINGS & EVENT PLANNER 2020 •

INTERNATIONAL

Avani Maseru Hotel Lesotho MEETING SPACES 8 MAX PAX 500 ACCOMMODATION 105 ROOMS

VENUES AND CAPACITIES Room Name Pula 1+2 Pula 1

LOCATION IS EVERYTHING! Situated in the heart of Maseru, along the Caledon River, Avani Maseru offers a large outdoor swimming pool, a thatched pool bar and restaurant. LOCATION This property is situated in a convenient location for first-time visitors to Lesotho, as it is neatly tucked in the middle of the city centre. Moshoeshoe I International Airport is a 30-minute drive from the hotel, with daily flights from Cape Town via Johannesburg.

MEETING AND EVENT SPACES At Avani Maseru, it’s easy to take care of business or host a special event in some of the best-equipped facilities in the city. Here, you will find multiple, flexible spaces for meetings or events of any size, with five different venues to choose from – definitely leaving you spoilt for choice!

76 • THE MEETINGS & EVENT PLANNER 2020

Cinema

U-shape

Boardroom

Banquet

500 250

300 150

400 200

Pula 2

200

150

Naledi Room Molepe Room Qiloane Room Khutso Ithute

100 40 30 50

80 30 20 35

40 30 15 20 28

80 40 40

ACCOMMODATION Wake up in an African paradise. At Avani Maseru, watch the sun dance across the water at dawn or enjoy the twilight as it glistens on the lush forest at night. Dine under shimmering stars and sink into a comfortable bed in one of the 105 rooms and suites. Enjoy the comforts of Avani Maseru while spending some quality personal time, making peace of mind all yours.

CATERING The Avani Maseru team members know guests come to eat, drink and be merry. That’s why Avani Maseru’s restaurants have something for everyone. Feast on a wide range of delicious snacks, must-try meals and African delicacies. Sip on a cocktail or dig into sweet treats. With three dining options to choose from, the only question is whether to order poolside or bedside.

12 Orpen Road, Maseru, Lesotho +266 2 224 3000 maseru@avanihotels.com reservations.africa@minorhotels.com www.avanihotels.com/en/maseru Avani Maseru

INTERNATIONAL

Avani Lesotho Hotel & Casino

Lesotho MEETING SPACES 8 MAX PAX 240 ACCOMMODATION 158 ROOMS

VENUES AND CAPACITIES Room Name Khanya Boardroom Khotla Room Pitso 1+2 Pitso 1 Pitso 2 Senqu Room Khotla Senqu + Khotla

Cinema

U-shape

Boardroom

Banquet

30 300 200 100 30 -

20 200 90 60 20 20 30

12 30 240 40 100 30 30 60

30 240 100 100 30 30 60

AVANI LESOTHO HOTEL & CASINO is situated on a hillside and is a great place to stay because of the stylish guest rooms and beautiful views of the city and the surrounding mountains. The hotel is equipped with premium comforts and facilities. From intimate meetings to large-scale affairs, Avani Lesotho Hotel & Casino has you covered with workspaces that are functional and flexible. LOCATION Ideally located in the capital city of Lesotho, Maseru, Avani Lesotho Hotel & Casino is an approximately 25-minute drive from Moshoeshoe I International Airport. Daily flights from Cape Town via Johannesburg are also available.

MEETING AND EVENT SPACES Meet with ease at Avani Lesotho Hotel & Casino. Here, you can find everything you need to hold an intimate meeting or a large-scale conference. Enjoy the ease of fuss-free planning and

execution by Avani Lesotho Hotel & Casino’s meeting venues, which offer a great spot to take care of work and get things done.

ACCOMMODATION Rise and shine in Avani Lesotho Hotel & Casino’s 158 rooms and suites. In these stunning rooms, watch dawn break over Maseru from your private balcony, found attached to every room. Marvel at the wideopen space and fall into bed at a hotel that offers genuine comfort and peace. You will find it hard not to make yourself at home.

CATERING Avani Lesotho Hotel & Casino’s restaurants have something for every whim and taste. The restaurants – Nala Café, Ying Tao Grill, Leifo Bar and Coffee Shop, and Letamong Pool Bar – offer a wide range of tasty nibbles, African delights, refreshing sips, cocktails and wonderful sweets. Dine where your heart desires, whether relaxing by the fireplace or enjoying in-room.

Hilton Road, Maseru, Lesotho +266 2224 3000 lesotho@avanihotels.com reservations.africa@minorhotels.com www.avanihotels.com/en/lesotho Avani Lesotho Hotel & Casino

THE MEETINGS & EVENT PLANNER 2020 •

INTERNATIONAL

Avani Windhoek Hotel & Casino

Namibia

MEETING SPACES 8 MAX PAX 140 ACCOMMODATION 173 ROOMS STAY IN THE HEART of Namibia’s capital city with access to all the action, culture and wildlife – perfect for business or pleasure. Avani Windhoek Hotel & Casino makes it easy to pursue both business and pleasure. Avani Windhoek Hotel & Casino has undergone a refurbishment; the hotel now has a grand entrance and porte-cochère to accommodate passenger vehicles and buses for self-drive guests and tour groups. The new lobby at Avani Windhoek Hotel & Casino also features Pantry at Avani, as well as uplifted guest and business facilities. LOCATION Situated in the Windhoek CBD in the Gustav Voigts Centre, Avani Windhoek Hotel & Casino is a 35-minute drive from Hosea Kutako International Airport and within walking distance of famous attractions. MEETING AND EVENT SPACES For inspiring city views, Avani Windhoek Hotel &

Casino offers eight meeting rooms with bright, natural light. Spaces are equipped for intimate gatherings or blowout affairs. ACCOMMODATION Avani Windhoek Hotel & Casino’s room rates are ideally structured for all budgets. The hotel offers a total of 173 rooms, ranging from the standard Avani Room right through the ultra-exclusive Avani Presidential Suite. Airport transfers are available through the hotel’s range of services, with on-site amenities including a casino and business centre. CATERING You are spoilt for gastronomical choice at Avani Windhoek Hotel & Casino. For a quick, light meal, Pantry at Avani has ideal options. Dunes restaurant serves up a delectable international buffet along with Namibian delicacies, while the recently opened Stratos Rooftop Restaurant and Bar caters for a more cosmopolitan affair.

VENUES AND CAPACITIES Room Name Sossusvlei Combo

Cinema 140

Schoolroom 84

U-shape 96

Boardroom -

Banquet 114

Cocktail 140

Naukluft Marula

60 -

30 -

40 -

48 -

50 20

Camelthorn

Fever Tree

Wild Olive Mopane Blackthorn

20 20 -

15 15 -

Stratos Rooftop

129 Independence Avenue, Gustav Voigts Centre, Windhoek, Namibia +264 61 280 0000 windhoek@avanihotels.com www.avanihotels.com/en/windhoek Avani Windhoek Hotel & Casino AvaniWindhoek avani_windhoek

78 • THE MEETINGS & EVENT PLANNER 2020

INTERNATIONAL

Avani Gaborone Resort & Casino Botswana MEETING SPACES 10 MAX PAX 500 ACCOMMODATION 199 ROOMS ENTRENCH YOURSELF in all things Botswana at Avani Gaborone Resort & Casino, Botswana. With access to all the city action, nearby wildlife and plenty of fun both on- and off-site, Avani Gaborone Resort & Casino offers it all. LOCATION

Within 15 minutes of the international airport and set in tranquil surroundings, Avani Gaborone Resort & Casino offers the perfect environment for your private functions. The resort’s central location means that guests have easy access to the city centre, while sport and entertainment options are also within easy reach.

MEETING AND EVENT SPACES

Avani Gaborone Resort & Casino’s conference facilities boast one large conference room that can be partitioned into three rooms, with five smaller breakaway rooms for smaller group meetings. If you want to astound, entertain and surprise your guests with an extravagant party, Avani’s on-site team can create the perfect atmosphere and ambience to leave a lasting impression.

ACCOMMODATION

Unwind in one of Avani Gaborone Resort & Casino’s 199 spacious rooms after a hard day’s work and enjoy the comfort of the hotel’s beautifully decorated rooms.

the restaurants, or unwinding in the elegant privacy of your room.

TEAM BUILDING

In addition to the indoor facilities, Avani Gaborone Resort & Casino boasts lush gardens that can cater for any type of outdoor event such as team-building exercises. The Centre Court and Mopane Gardens offer the best venue for outdoor parties, with further options available on request.

SPA

In the heart of the Avani Gaborone Resort & Casino is a beautiful and rejuvenating spa that promises to melt away your troubles. Mosha spa offers a variety of spa treatments to satisfy any need. Relax and experience the calm and tranquil surroundings while you indulge in one of the many treatments.

4727 Chuma Drive, Gaborone, Botswana +267 361 6000 gaborone@avanihotels.com www.avanihotels.com/en/gaborone

CATERING

VENUES AND CAPACITIES Room Name

U-shape

Schoolroom

Theatre

Boardroom

Cocktail

H-square

Banquet

Conference 1

144

Conference 2

250

200

100

120

125

100

Conference 3

125

100

Conference 1+2+3

100

288

500

300

Seminar 1

Seminar 2

Seminar 3

Seminar 4

Seminar 3+4

Seminar 5

Avani Gaborone Resort & Casino’s five restaurants offer round-the-clock goodness, including tasty bites, refreshing tipples and international flavours that can be enjoyed as you are relaxing by the pool, networking in

Avani Gaborone Resort & Casino AVANI_Gaborone avani_gaborone

THE MEETINGS & EVENT PLANNER 2020 •

INTERNATIONAL

Avani Victoria Falls Resort

Zambia

MEETING SPACES 12 MAX PAX 400 ACCOMMODATION 212 ROOMS

VENUES AND CAPACITIES Room Name Kafue Boardroom Luangwa Boardroom AVANI VICTORIA FALLS RESORT connects the wild side of travellers to Zambia’s wondrous landscapes and big game thrills. With the iconic Victoria Falls on its doorstep, the hotel offers adventurers a peaceful reprieve with its contemporary vibe and essential comforts. The resort’s biggest drawcard is its impressive location, just a five-minute stroll from Victoria Falls, with all guests enjoying free, unlimited access to this famous attraction. Enjoy the view of either the lush African bush or the welcoming pool and gardens at the heart of the resort.

LOCATION Avani Victoria Falls Resort is located off Mosi-oa-Tunya Road in Livingstone, Zambia.

MEETING AND EVENT SPACES Make an impact with your next conference, seminar or special event with picture-perfect views of the stunning Zambezi River and Victoria Falls as your backdrop. Personal service from the dedicated convention team will ensure that every event is a memorable, world-class experience. Fully equipped with everything you need to take care of business, Avani Victoria Falls Resort’s creative spaces feature flexible layouts, set-ups and seating. The conference centre is awash with natural light and outfitted with the latest technology to ensure your success, whatever the event. Avani Victoria Falls shares 12 of its meeting spaces with its neighbour, The Royal Livingstone Victoria Falls Zambia Hotel by Anantara.

80 • THE MEETINGS & EVENT PLANNER 2020

ACCOMMODATION Ease into comfort in one of Avani Victoria Falls Resort’s 212 colourful rooms and suites. Make yourself at home and sprawl out with extra comfort that’s perfect for families or check out the added comforts of Avani’s suites, which have all been decorated with traditional African charm and local Zambian flair. Each room features a complete range of essential amenities, contemporary design and Wi-Fi access.

CATERING With everything from indulgent African feasts to casual cafe snacks, you’ll find what you’re craving at Avani Victoria Falls Resort, where the selection of international flavours and local specialities will satisfy the most particular palate. Dining options include The Theatre of Food, Teddy’s Restaurant and Bar, Shungu Pool Terrace or dinner at The Boma for the ultimate African dining experience.

TEAM BUILDING Marvel at the majesty of the Victoria Falls or explore a traditional Zambian village for a true slice of local life. Unleash your wild side by going out on a game tour or just relax and enjoy the on-site facilities offered at Avani Victoria Falls Resort. Take a cable car ride over Batoka Gorge or have an exhilarating trip white-water rafting down the Zambezi River. Fly across the breathtaking Batoka Gorge in a helicopter, soar above Victoria Falls in a microlight aircraft, or swim in the famed Devil’s Pool.

Lozi Meeting Space Tonga Meeting Space Lozi + Tonga Zebra Giraffe Elephant Lion Zebra + Giraffe Elephant + Lion Zebra + Giraffe + Elephant + Lion

U-shape

Schoolroom

Theatre

Boardroom

Cocktail

Banquet -

29 42 42 29 -

20 20 40 45 40 40 45 171 171 342

20 20 40 60 165 165 60 225 225 450

30 40 40 30 -

68 168 168 68 216 216 432

20 20 40 40 140 140 40 200 200 400

Farm no. 393/M, Mosi-oa-Tunya Road, Livingstone, Zambia +260 213 321 122 or +27 (0)10 003 8979 reservations.africa@minorhotels.com www.avanihotels.com/en/victoria-falls AVANI Victoria Falls AvaniVicFalls avani_victoriafalls

INTERNATIONAL

The Royal Livingstone Victoria Falls Zambia Hotel by Anantara

Zambia

MEETING SPACES 14 MAX PAX 450 ACCOMMODATION 173 ROOMS

BASK IN GRACEFUL safari style at the The Royal Livingstone Victoria Falls Zambia Hotel by Anantara, situated at the base of one of the Seven Natural Wonders of the World. The hotel offers sweeping views of the Zambezi River and savannah that stretch from every veranda as you relax in elegance.

VENUES AND CAPACITIES Room Name Kafue Boardroom Luangwa Boardroom Lozi Meeting Space Tonga Meeting Space Lozi + Tonga Zebra Giraffe Elephant Lion Zebra + Giraffe Elephant + Lion Zebra + Giraffe + Elephant + Lion Royal Livingstone Boardroom Stanley Boardroom

U-shape

Schoolroom

Theatre

Boardroom

Cocktail

Banquet

29 42 42 29 -

20 20 40 45 40 40 45 171 171 342 -

20 20 40 60 165 165 60 225 225 450 -

30 40 40 30 12 10

68 168 168 68 216 216 432 -

20 20 40 40 140 140 40 200 200 400 -

LOCATION The local name for the Victoria Falls, Mosi-oaTunya, means “smoke that thunders” and The Royal Livingstone Victoria Falls Zambia Hotel is located off Mosi-oa-Tunya Road in Livingstone, Zambia. The Royal Livingstone Hotel is located on the Zambian side of the Zambezi River in Mosi-oa-Tunya National Park, so guests enjoy direct and complimentary access to the Victoria Falls.

MEETING AND EVENT SPACES Business is a sophisticated pleasure at The Royal Livingstone Hotel. Combine inspiring corporate events with thrilling activities for your downtime. Let the staff at The Royal Livingstone take care of all your needs, whether it’s technical wizardry you require, or gourmet dining aboard a classic steam train travelling through the magnificent African wilderness. The Royal Livingstone has two boardrooms and shares 12 of its meeting spaces with the neighbouring Avani Victoria Falls Resort.

freely, offering unforgettable close-up encounters. Embrace the explorer’s life with indigenous design accents complemented by modern amenities and discreet butler service.

CATERING Celebrate the flavours of Europe and Africa at a number of locations around the hotel. Dine aboard the Royal Livingstone Express, a restored steam locomotive, on a journey across the Victoria Falls or experience an authentic African feast by firelight. Partake in a traditional high tea or take in magnificent sunsets and cocktails overlooking the Zambezi River.

TEAM BUILDING Fly in a helicopter or microlight over the Victoria Falls or take a sunset cruise on the Zambezi River. Go white-water rafting or have a canoe safari... end it all off with a game drive in the Mosi-oa-Tunya National Park, or any of the other creative activities and excursions for conference and incentive groups, available both on and off the property.

ACCOMMODATION Experience the luxury of Anantara in an African paradise. Wildlife roam the hotel grounds

The Royal Livingstone Victoria Falls Zambia Hotel by Anantara RoyalLivHotel royallivingstone_anantara

Farm no. 393/M, Mosi-oa-Tunya Road, Livingstone, Zambia +260 213 321 122 or +27 (0)10 003 8979 reservations.africa@minorhotels.com

www.anantara.com/en/royal-livingstone

THE MEETINGS & EVENT PLANNER 2020 •

INTERNATIONAL

Sun International Royal Swazi Spa

Swaziland

MEETING SPACES 8 MAX PAX 600 ACCOMMODATION 351 ROOMS

LOCATION Located in Ezulwini Valley, a mere 15‐minute drive from Mbabane, the capital of Eswatini, the resort is approximately 4 to 4.5 hours from Johannesburg, 6 hours from Durban, and 3 hours from Nelspruit.

MEETING AND EVENTS SPACES The Royal Swazi Spa Convention Centre is a spacious facility with room for small and large groups, and its professional team of experts will help arrange an unforgettable conference or event for up to 600 people. The fully contained Business Centre offers secretarial services and is equipped with all the facilities you need to efficiently run your business affairs.

ACCOMMODATION The Royal Swazi Spa Valley is your best option when looking for Ezulwini Valley accommodation. Choose from luxury rooms situated at The Royal Swazi Spa. All the resort accommodation caters for a variety of requirements, from family holidays to travelling sports groups and conferences.

CATERING What would a journey to a kingdom be without a royal feast? The chefs at Royal Swazi are experts at transforming the freshest ingredients into mouthwatering cuisine catering for all dietary needs and preferences. The banqueting department can arrange custom menus, catering, decor and cake – all tailored to suit your budget for events up to 600 guests.

VENUES AND CAPACITIES Room Name

Cocktail

Banquet (buffet)

Banquet (served)

U-shaped

Cinema

Schoolroom

Auditorium

505

200

Banquet 1 Banquet 2 Banquet 1+2 Boardroom Emantini Libandla Gigi's

150 200 450 50 60 160

100 200 350 30 80 -

100 200 350 50 80 140

60 120 150 45 60 -

60 300 600 40 80 -

100 200 300 40 80 -

80 60 100 18 20 40 -

82 • THE MEETINGS & EVENT PLANNER 2020

Boardroom

Main Road Ezulwini, Lobamba H100, Swaziland +268 2416 5000 royalswazi.hotel@suninternational.com www.suninternational.com/ royal-swazi-spa

SERVICES The artists who bring it all together

SERVICES

Oyster King Food & Beverage THE OYSTER KING is South Africa’s premier food theatre group, offering innovative culinary experiences to spice up events with something unique and unexpected. Let the Oyster King entertain your guests in the language everybody speaks – the language of food. WHAT THEY DO The Oyster King is a culinary entertainment company. Clients can choose from the company’s nine culinary roving royals: the Oyster King, and the Biltong, Sushi, Caviar, Bubbly, Macaron, Cake Pop, Ice Lolly and Fortune Cookie Queens. Every one of these royals will entertain your guests while serving gourmet-inspired morsels.

WHY USE THEM Each brand activation is unique; a welltrained, personable promotional team serving oysters, sushi, caviar, macarons, bubbly, biltong, ice lollies, cake pops or fortune cookies to your guests makes its way around the crowd. All you do? Sit back and watch the beaming faces of your guests.

ACCOMPLISHMENTS AND ACCLAIM The concept first started with just the Oyster King, but nine culinary roving royals are available today. The company is also now able to deliver concepts based on different themes and as per the request of the client.

“CHALLENGE US” As the industry grows and needs change, so Oyster King finds the opportunity to change its concepts. “Challenge us to make your next event unique and unexpected!”

100 Strand Street, Cape Town 0860 697 837 info@oysterking.co.za www.oysterking.co.za

84 • THE MEETINGS & EVENT PLANNER 2020

SERVICES

Downings Marquee Rentals Marquee Hire

DOWNINGS MARQUEE RENTALS is the leading marquee infrastructure company in South Africa. Unmatched in creativity, innovation and technical capability, Downings event marquees and semi-permanent structures bring style, quality and 20 years of expertise to each project.

WHY USE THEM

WHAT THEY DO Downings offers state-of-the-art, tailored marquee structures that guarantee world-class sophistication to amplify any celebration, corporate event or commercial project. The company has done projects on golf estates, private residences, convention centres and airports, and works closely with venues to offer unique marquee solutions that can be installed on beaches, mountains and open fields.

ACCOMPLISHMENTS AND ACCLAIM Some of Downings’ projects have included installations at prestigious celebrity weddings and internationally acclaimed corporate events.

Downings SA

Downings Marquee Rentals has a footprint in both Cape Town and Johannesburg and has its own manufacturing division that means it can customise a structure for any requirement. All of its installations include the required fire safety equipment, engineer reports and all technical drawings in accordance with current OSH Act Regulations.

DIFFERENTIATOR Downings is proud to be involved in community-driven projects because of how it promotes the well-being of the community, enabling it to prosper. Downings’ vision is to be a well-respected South African brand amongst its market in Africa and the Indian Ocean Islands, and the leading rental solutions provider offering world-class innovation and manufacturing excellence through superior customer experience, leaving a legacy of skills and community upliftment.

96 Lourens Road, Somerset West, Cape Town Plot 82, Laezonia A.H., Centurion, Johannesburg

Downings_Marq downings_marquee

+27 (0)21 851 8844 | +27 (0)81 365 6777 planner@downings.co.za

www.downingsmarquee.co.za

THE MEETINGS & EVENT PLANNER 2020 •

SERVICES

Ukushisa Services Polystyrene Supplier

UKUSHISA SERVICES is a leading customised polystyrene supplier based in the south of Johannesburg. WHAT THEY DO Providing individualised solutions for events, exhibitions, corporates, conferencing, wedding organisers and companies in the entertainment industry, Ukushisa Services is a leading supplier of all things polystyrene.

WHY USE THEM Ukushisa Services specialises in polystyrene signage, large-format lettering, 3D logos, branded centrepieces, as well as unique exhibition displays. The company also offers various coating options, from plain or painted to resin and concrete coated. New product development and in-house production allow this specialist to provide tailored, cost-effective solutions for all requirements, as well as comprehensive support to its customers.

ACCOMPLISHMENTS AND ACCLAIM Ukushisa Services has worked with a diverse range of clients and has an extensive portfolio. The company has executed an array of projects, from giant 3D caps to turning an exhibition stand into a faux cave.

THE DIFFERENTIATOR Rising to the challenge is Ukushisa’s forte. The company prides itself on its excellent personalised and hands-on customer service and its ability to supply high-quality products at the most competitive prices. Ukushisa’s staff are always prepared to go the extra mile, with service that is fast, efficient and friendly, delivering solutions that fit within tight deadlines and budgets.

2 7th Avenue cnr Andries Pretorius St, Alberton North +27 (0)11 907 9305 derek@ukushisa.co.za | judy@ukushisa.co.za www.ukushisa.co.za

ukushisaservices

88 • THE MEETINGS & EVENT PLANNER 2020

KHOJA GROUP TROPHIES | AWARDS | MEDALS

www.khojagroup.net www.khojagroup.co.za

TROPHIES

+27 (0) 12 327 5885 info@khojagroup.net

65 Von Weilligh Street, cnr Charlotte Maxeke Street, Pretoria West, South Africa

AWARDS

MEDALS

3S Media

Published on Dec 12, 2019

The Meetings & Event Planner 2020

The Meetings and Event Planner is a lasting, beautiful and collectible publication to pore over, as well as show off on your shelf or coffee...

The Meetings & Event Planner 2020

Published on Dec 12, 2019

The Meetings and Event Planner is a lasting, beautiful and collectible publication to pore over, as well as show off on your shelf or coffee...

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