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AAPBase Software for AAP Planning Contract Compliance Internal AAP Auditing Diversity Reporting Management Information Compensation Analysis
Includes . . . Census 2000 Special EEO File Labor Force Analysis
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www.gerstco.com
AAPBase Software is Comprehensive and Easy to Use About AAPBase Software AAPBase was developed for use by AAP professionals who require a comprehensive and robust tool for developing AAPs in house. It was designed to meet the regulatory requirements of Affirmative Action Programs for small, medium and large federal contractors and sub-contractors. The core of AAPBase has been commercially available and marketed since 1993 as JOBase Special Edition and JOBase Professional Suite. It has a track record for being a reliable, proven, desktop tool that works quickly to organize and produce all the requirements of Affirmative Action Plans. AAPBase includes all of the previous capabilities in JOBase Professional Suite plus the new integration of Census 2000 data for headcount analysis, and the ability to generate an electronic AAP. Robust Software Platform Built on a robust Microsoft Visual Foxpro® platform, AAPBase software is highly flexible and scalable to accommodate companies ranging from small, single AAP sites to large, multi-site, multi-state organizations. AAPBase develops multiple AAPs, EO Surveys, EEO-1 and Vets-100 reports using a single data base. The relational database management feature saves time and ensures the accuracy of your data. Changes or revisions to data are immediately relayed to every applicable record. For example, if a job title is added, deleted, or modified, this action will affect every relevant record in the database, and, if the headcount changes, every report displaying these workforce numbers will reflect these changes. AAP Guide Helps First Time Users New users can become proficient with AAPBase very quickly with help from the AAP Guide. This step-by-step process clearly describes what is needed to enter required AAP information. The end result of the AAP Guide Process is that you can generate your company’s AAP in hard copy and electronic formats. AAPBase AAPBase File
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Setup
Employees
Applicants
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AAP Guide Company Details Location EEO-1 Info Consolidated EEO-1 Info
Final Result Electronic Version of the AAP(eAAP®)
Site RollUps AAP Sites Locations Organizational Units Departments Business Units
EQUAL EMPLOYMENT OPPORTUNITY AFFIRMATIVE ACTION PROGRAM OF NEWCO CORPORATION 1488 CORPORATE DRIVE SUITE 100 MEMPHIS, TN 38112-2738
Job Groups Job Titles Reclassify Titles/Groups
JANUARY 1, 2004 - DECEMBER 31, 2004
VOLUME I PROGRAM NARRATIVES
Pay Systems Performance Levels Applicant Settings Employee Exclusions
NOTICE: This material contains confidential and priviledged commercial/financial information or proprietary trade scecrets not generally available to the general public. Disclosure will be harmful to Newco Corporation’s competitive position. EQUAL EMPLOYMENT
OPPORTUNITY AFFIRMATIVE ACTION PROGRAM OF NEWCO CORPORATION 1488 CORPORATE DRIVE SUITE 100 MEMPHIS, TN 38112-2738
Pick List Values Options...
JANUARY 1, 2004 - DECEMBER 31, 2004
VOLUME II REPORTS AND ANALYSES NOTICE: This material contains confidential and priviledged commercial/financial information or proprietary trade scecrets not generally available to the general public. Disclosure will be harmful to Newco Corporation’s competitive position.
. . . or Generate Hard Copy 2
Getting Started • Standard File Formats Setting up your data for import is easy. More than 20 formats, including MS Excel, and ASCII can be used.
Microsoft Excel
Newco
71 04wk.xls
• Import Wizard Importing data is accomplished by using AAPBase’s straightforward Data Import Wizard. You are guided through the process of identifying the type of data you are importing, locating the import file, identifying the fields in your file, verifying the date format used, and finally, importing the data into AAPBase. AAPBase File
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Open Database Close Database Import Data Export Data Database Printer Setup Exit
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• Error Checking Ensuring that all data necessary for AAP development is complete and mapped correctly, is a critical step in the AAP process. If the Import Wizard finds problems in your import file, the issues are shown and you are allowed to quickly remedy them. After import, AAPBase compares the data entered to a required list. If elements are missing, they are highlighted to the user. Also, if there is any question about the mapping of the data to the correct field, it is presented in a list along with a direct way to access the data in question and apply a remedy.
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Mapping AAP Job Titles to Census 2000 Occupations Mapping Job Titles to Census Data AAPBase includes Census 2000 data for calculating the availability of minorities and women in relevant recruiting areas. To obtain the most accurate calculations, company job titles are mapped to standard occupations used in the 2000 Census. After mapping and recruiting areas are indicated, AAPBase can automatically calculate the availability data for all the Job Groups in your company’s AAP.
Availability Availability data is a key factor in developing accurate Affirmative Action Programs. AAPBase’s 2-Factor availability form provides all the automation and flexibility you need to quickly develop availability estimates. You may identify up to four internal and four external factors to fine-tune the availability for minorities and women - all independently weighted. By examining your promotion activities, Internal Factor 1 is automatically generated by AAPBase.
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AAPBase uses Census 2000 Data for Labor Force Analysis Census Data External availability estimates are calculated using Gerstco’s integrated census tool - CENSBase. A single click opens CENSBase and automatically identifies and weights the census occupations for AAP job groups. You need only indicate whether you want to focus on occupations, industries, education, or earnings, then identify your geographic recruiting area(s).
Automatic Headcount Calculations After selecting your Census Populations (above), headcounts are instantly calculated and can be streamed directly into the waiting 2-Factor Availability form in AAPBase. You are then ready to generate Incumbency to Availability reports and all other AAP reports.
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Applicant Tracking
Applicant Tracking Tool A unique feature of AAPBase is its ability to act as a powerful applicant tracking tool. Applicant support is built into the system so that analyzing hiring practices can be done in a single system rather than going back and forth between your AAPsoftware and your applicant tracking system.
Reconciling Your Applicant Data When an application results in a hire, a connection needs to be made between the two activities. This connection is required to produce the Impact Ration Analysis and Statistical Significance reports for hires. The process of connecting hires to their associated applications is call “reconciliation.�
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Reports Generated by AAPBase AAPBase Generates More than 200 Compliance Reports AAPBase produces all required reports and analyses for government-compliant affirmative action programs, and offers more than 200 types of reports for both compliance, management information, and internal auditing purposes. Compensation Analysis AAPBase can accurately test for pay equity using job group means, medians, job title, and Cohort Analysis methodologies. Special reports that satisfy OFCCP Desk Audit submission requirements are available at the job group, EEO-1 category, and job title level.
“eAAP” Gerstco’s Electronic Version of the AAP AAPBase can quickly generate an exact copy of your Affirmative Action Plan in electronic format (pdf) for submittal to the government or transmission to other AAP locations. The eAAP also offers a convenient way to send or archive your AAP each year.
Impact Ratio Analysis (IRA) To determine if there is any “adverse impact” in a selection process, the Impact Ratio Analysis requires the selection rates of minorities and women be compared to the selection rates for non-minorities and men. Using personnel activities in a specific time period, AAPBase accurately tests for adverse impact using the 80% Rule and other statistical formulas.
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System Specifications / 90-Day Warranty / Outstanding Customer Service System Specifications Single or Multi-User Access
AAPBase was designed so that the same company data cannot be worked on at the same time by multiple users. This was done to protect company confidentiality and data integrity. However, multiple users can open and view the same files, at the same time.
Installation AAPBase can be installed on a Server, Local Area Network (LAN), Wide Area Network Options (WAN), or workstation.
Each AAPBase database can support an organization of 1.4 million employees while retaining Large System a five-year running history of all activities. If a more typical three-year running history is kept, Capacity this can increase to 2.3 million employees. The number of sites, departments, job titles, etc. is
virtually unlimited. Industry Standard Upon installation, AAPBase’s security system permits the establishment of authorized users, System Security and their roles and privileges levels. System AAPBase can run on Windows 2000, or XP Operating Systems. You can download a file Requirements of complete system requirements from Gerstco’s website.
90-Day Warranty Gerstco software products come with a 90-day Warranty effective upon installation of the software. Hotline access is provided via telephone and email during normal business hours. The warranty also includes any software changes that are made. During the period, no support fees are incurred. Continued Software and Technical Support are covered under Gerstco’s Software Maintenance Program. Training Our Software Training Program is designed to flexibly respond to the specific training needs of each customer. AAPBase contains sophisticated yet very clear reporting tools that can achieve economies when the user is fully aware of all the features and functionalities available. Training courses are designed to ensure software proficiency at the end of the class. Gerstco recommends software training for all licensed users of its software products. Technical Service & Support Gerstco’s Software Maintenance Agreement (SMA) program is an annual subscription service that may be activated any time during the first year. When the 90-day Warranty period is over, acquiring the SMA provides users with uninterrupted service and software revisions. And if federal regulations change, our software will be immediately revised and made available to all SMA customers. Gerstco provides Hotline support via telephone, email, and web assistance during regular business hours, Monday through Friday, excluding Holidays. In addition, software bulletins are issued regularly to communicate best practices and software solutions to known problems.
We invite you to visit our web site to view video demonstrations about this amazing software or call us to discuss your company AAP needs.
For more information: Tel: 1-800-700-0937 • 20410 Town Center Lane, Suite 100, Cupertino, California 95014 • www.gerstco.com 8