5 - Environment of Care (EOC) P and P 4-18-2024

Policies and Procedures Section 5 Environment of Care (EOC) as of April 18, 2024

Table of Contents ENVIRONMENT OF CARE (EOC) SECTION 100 – SAFETY AND SECURITY ........................ 6 EOC-100-GJRPA - Safety Committee Policy ...................................................................................................................7 EOC-100-001-GJRPA - Safety Committee Procedures .....................................................................................8 EOC-102-GJRPA - General Safety Policy.......................................................................................................................10 EOC-102-001-GJRPA - General Safety Procedures ........................................................................................11 EOC-102-002-GJRPA - General Safety for Secure Units Procedure ...............................................................14 EOC-102-003-GJRPA - Campus Speed Limit Procedure .................................................................................15 EOC-102-004-GJRPA - Responsibility for Work Area Safety Procedure ........................................................16 EOC-102-005-GJRPA - Counselor Parent Child Safety Procedure..................................................................17 EOC-102-006-GJRPA - Dangerous Chemicals, Toxins and Ingestible Agents Procedure ...............................18 EOC-102-007-GJRPA - Hazardous Materials Management Procedure ..........................................................19 EOC-102-008-GJRPA - Comfortable Temperature Procedure .......................................................................23 EOC-102-009-GJRPA – Vehicle Safety Procedure ..........................................................................................24 EOC-103-DA-GJRPA - Alcohol and/or Drug Impairment of Persons Served Policy ......................................................25 EOC-103-001-DA-GJRPA - Alcohol and/or Drug Impairment of Persons Served Procedure .........................26 EOC-103-002-DA-GJRPA - Drug and Alcohol Precautions Procedure ............................................................27 EOC-104-DA-GJRPA - 24 Hour Coverage Policy ...........................................................................................................28 EOC-105-DA-GJRPA - Full-Time Equivalent (FTE) Maximum Persons Served/Employee or Counselor Ratios Policy ..29 EOC-106-GJRPA - Restricted Items Policy ....................................................................................................................30 EOC-106-001-GJRPA - Items Restricted from Bedrooms of Persons Served Procedure ...............................31 EOC-106-002-GJRPA - Items with Restricted Access Procedure ...................................................................33 EOC-106-003-GJRPA - Prohibited Items Procedure .......................................................................................34 EOC-107-GJRPA - Safety of Physical Site Policy ...........................................................................................................35 EOC-107-001-GJRPA - Physical Site Procedures ............................................................................................36 EOC-107-002-GJRPA - Heating Procedures ...................................................................................................38 EOC-107-003-GJRPA - Open Flames and Combustibles Procedures .............................................................39 EOC-107-004-GJRPA - Boiler Rooms Procedures ..........................................................................................40 EOC-107-005-GJRPA - Hallways and Lighting Procedures .............................................................................41 EOC-107-006-GJRPA - Gasoline: Procuring and Storing Procedure ...............................................................42 EOC-107-007-GJRPA - Lawn Equipment Procedure ......................................................................................43 EOC-107-008-GJRPA - Furniture Use and Repairs Procedure........................................................................44 EOC-107-009-GJRPA - Garbage Collection Procedure ...................................................................................45 EOC-107-010-GJRPA - Laundry Services Procedure ......................................................................................46 EOC-107-011-GJRPA – Certified Pool Operator Procedure ...........................................................................47 EOC-107-012-GJRPA – Swimming Pool Chemical Procedure ........................................................................48 EOC-107-013-GJRPA – Swimming Pool Fecal Accident Procedure ................................................................49 EOC-107-014-GJRPA – Housekeeping and Cleaning Procedure ....................................................................52 EOC-107-015-GJRPA – Electrical Safety Procedure .......................................................................................56 EOC-107-016-GJRPA – Lock Out Tag Out Procedure .....................................................................................60 EOC-107-017-GJRPA – Pest Control Procedures ...........................................................................................67 EOC-107-018-GJRPA – Tire Maintenance and Repair Procedures ................................................................68 EOC-107-019-GJRPA – Tool Safety Procedures .............................................................................................72 EOC-108-GJRPA – Pool Management Policy ................................................................................................................81

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EOC-108-001-GJRPA – Pool Risk Management Prevention Procedures .......................................................82 EOC-108-002-GJRPA – Certified Pool Operator Responsibilities Procedures ................................................84 EOC-108-003-GJRPA – Pool Emergency Procedures .....................................................................................85 EOC-108-004-GJRPA – Pool Chemical Testing and Balancing Procedures ....................................................86 EOC-108-005-GJRPA – Pool Preventive Maintenance Procedures ................................................................87 EOC-109-GJRPA - Search and Seizure Policy ................................................................................................................88 EOC-109-001-GJRPA - Search and Seizure Procedures .................................................................................89 EOC-110-GJRPA - Use of Alarms and Video Policy .......................................................................................................91 EOC-110-001-GJRPA - Panic Alarms Procedure .............................................................................................92 EOC-111-GJRPA - Video Surveillance Policy.................................................................................................................93 EOC-111-001-GJRPA - Video Surveillance Procedure ....................................................................................94 EOC-112-GJRPA - Overnight Security Policy ................................................................................................................97 EOC-112-001-GJRPA - General Evening Security Worker Procedures ...........................................................98 EOC-112-002-GJRPA - Evening Security Worker Coming On and Off Shift Procedure ................................100 EOC-112-003-GJRPA - Evening Security Procedure: Missing Person Served ...............................................101 EOC-112-004-GJRPA - Evening Security Procedure: Reasons to Awaken Other Employees (open campus)102 EOC-112-005-GJRPA - Evening Security Procedure: Common Problems ....................................................103 EOC-112-006-GJRPA - Evening Security Procedure: Common Medical Concerns Encountered .................104 EOC-112-007-GJRPA - Evening Security Procedure: Inadvertent Alarm .....................................................105 EOC-112-008-GJRPA - Evening Security Procedure: Reporting of Problems ...............................................106 EOC-112-009-GJRPA – Evening Security Procedure: Ramadan ...................................................................107 EOC-112-010-GJRPA - Evening Security Procedure: Person Served Departure Prior to 7:00AM ................108

ENVIRONMENT OF CARE (EOC) SECTION 200 – EMERGENCY PLANNING AND MANAGEMENT ......................................................................................................... 109 EOC-200-GJRPA - Emergency Operations Policy .......................................................................................................110 EOC-200-001-GJRPA - Emergency Situations and Employee Safety Procedure ..........................................111 EOC-200-002-GJRPA - Tornadoes/High Winds Procedure ..........................................................................112 EOC-200-003-GJRPA - Winter Storms & Severe Cold Procedure ................................................................113 EOC-200-004-GJRPA - Lightning Procedure.................................................................................................114 EOC-200-005-GJRPA - Power Outage Procedure ........................................................................................115 EOC-200-006-GJRPA - HAZMAT Spill Procedure..........................................................................................116 EOC-200-007-GJRPA - Active Shooter Procedure ........................................................................................118 EOC-200-008-GJRPA - Bomb Threat Procedure ..........................................................................................120 EOC-200-009-GJRPA - Emergency Operations: Employee Roles and Responsibilities Procedure ..............121 EOC-200-010-GJRPA - Emergencies: Mass Notification System Procedure ................................................123 EOC-200-011-GJRPA – Emergency Showers and Eye Washes Procedure ...................................................124 EOC-200-012-GJRPA – Emergency Radio Placement in Treatment Locations ............................................126 EOC-201-DA-GJRPA - Fire Safety Policy .....................................................................................................................127 EOC-201-001-GJRPA - Life Safety Procedures .............................................................................................128 EOC-201-002-GJRPA - Fire Safety Procedures .............................................................................................129 EOC-201-003-GJRPA - Fire Drill Procedures ................................................................................................130 EOC-201-004-GJRPA - Purchase of Fire Safe Material Procedure ...............................................................131 EOC-202-DA-GJRPA - Fire Extinguishers Policy ..........................................................................................................132 EOC-202-001-DA-GJRPA - Fire Extinguishers Procedure .............................................................................133 EOC-202-002-GJRPA - Fire Extinguishers Maintenance and Inspection Procedure ....................................134

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ENVIRONMENT OF CARE (EOC) SECTION 300 – INFECTION CONTROL ...................... 136 EOC-300-GJRPA - Infection Control Policy .................................................................................................................137 EOC-300-001-GJRPA - Infection Control: Employee Physical Procedure ....................................................138 EOC-300-002-GJRPA - Infection Control: Employee Surveillance Procedure ..............................................139 EOC-300-003-GJRPA - Infection Control: Employee Education Procedure .................................................140 EOC-300-004-GJRPA - Infection Control: Employee Responsibility Procedures .........................................141 EOC-300-005-GJRPA - Infection Control: Communicable Disease Procedures ...........................................143 EOC-300-006-GJRPA - Infection Control: Hand Hygiene Procedure ............................................................144 EOC-300-007-GJRPA - Prevention of Sharps Injuries Procedure .................................................................145 EOC-300-008-GJRPA - Infection Control: Laundry Procedure .....................................................................146 EOC-301-GJRPA - Infection Control Nurses Policy .....................................................................................................147 EOC-301-001-GJRPA - Infection Control Nurses: Responsibilities Procedure .............................................148 EOC-302-GJRPA - Infection Control: Involvement of Persons Served Policy .............................................................149 EOC-302-001-GJRPA - Infection Control: Hand Hygiene of Persons Served Procedures ............................150 EOC-302-002-GJRPA - Hazardous Materials and Waste Procedure ............................................................151 EOC-303-GJRPA - Decontamination Process Policy ...................................................................................................154

ENVIRONMENT OF CARE (EOC) SECTION 400 – MAINTENANCE................................ 155 EOC-400-GJRPA - Building Standards Policy ..............................................................................................................156 EOC-401-GJRPA - Accessibility Policy .........................................................................................................................157 EOC-402-GJRPA - Utility Systems Policy ....................................................................................................................158 EOC-402-001-GJRPA – Utilities Management Procedures ..........................................................................159 EOC-402-002-GJRPA - Utility Systems Procedures ......................................................................................162 EOC-402-003-GJRPA – Air Filter Procedures ...............................................................................................163 EOC-403-GJRPA - Building Inspections Policy ............................................................................................................164 EOC-403-001-GJRPA – Building Inspection Procedures ..............................................................................165 EOC-403-002-GJRPA – Automatic Sprinkler System Inspection Procedures ...............................................169 EOC-403-003-GJRPA – Building Inspection Documentation Procedures ....................................................170 EOC-403-004-GJRPA – Roofing Inspection and Maintenance Procedures ..................................................171 EOC-404-GJRPA - Maintenance Portal Work Request System Policy ........................................................................173 EOC-404-001-GJRPA - General Maintenance Requests Procedure .............................................................174 EOC-405-GJRPA - Demolition, Renovation, and Construction Policy ........................................................................175 EOC-405-001-GJRPA – Facility Construction and Alteration Procedures ....................................................176 EOC-406-GJRPA - Preventive Maintenance Program Policy ......................................................................................181 EOC-406-001-GJRPA - Preventive Maintenance Program Procedures ........................................................182 EOC-406-002-GJRPA – Automotive Lift Safety Procedures .........................................................................183 EOC-406-003-GJRPA – Oil Change Procedures ............................................................................................185 EOC-406-004-GJRPA –Automotive Repair Safety Procedures .....................................................................186 EOC-407-GJRPA - Preventive Maintenance Contracts/ Building Inspections Policy ..................................................187 EOC-407-001-GJRPA –Building Maintenance Procedures ...........................................................................188 EOC-407-002-GJRPA - Preventive Maintenance Contracts/Building Inspections Procedures ....................189 EOC-408-GJRPA - Emergency Maintenance Policy ....................................................................................................190 EOC-408-001-GJRPA - Emergency Maintenance Procedures ......................................................................191 EOC-409-GJRPA - Snow Removal Policy ....................................................................................................................192 EOC-409-001-GJRPA - Snow Removal Procedures ......................................................................................193

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ENVIRONMENT OF CARE (EOC) SECTION 500 - PURCHASING ................................... 194 EOC-500-GJRPA - Purchasing Department Policy ......................................................................................................195 EOC-500-001-GJRPA - Purchasing Procedures ............................................................................................196

Contractual agreements may override policies and portions of procedures.

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ENVIRONMENT OF CARE (EOC) Section 100 – Safety and Security

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 100 - GJRPA Safety Committee Policy GJR Board of Directors 9/25/2019 9/25/2019

EOC-100-GJRPA - Safety Committee Policy It is the policy of the agency to sustain a Safety Committee to identify, analyze, and communicate safety concerns in order to address the safety needs of the organization according to the bylaws.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 100-001 - GJRPA Safety Committee Procedures GJR Administrators 8/3/2020 6/1/2023

EOC-100-001-GJRPA - Safety Committee Procedures The agency Safety Committee gathers and monitors information and makes recommendations for safety in order to consistently promote the safety of persons served, employees, and all stakeholders. The committee meets monthly. Employees with suggestions to make the campus safer are supported in giving them to their supervisor or a member of the Safety Committee. In addition, employees should immediately report any unsafe or dangerous situations or conditions to their supervisor. The supervisor should then refer the matter immediately to the department that can make the necessary changes to correct the situation.

A. Committee Member Duties The Safety Committee is comprised of the following employer and employee representatives. The duties of each position are listed also.

1. Committee Chairperson: a. Oversees the Safety Committee functioning and process b. Facilitates and arranges meetings c. Develops written agendas d. Reviews previous minutes as finalized and approved by the Committee e. Prepares materials for meetings f. Recommends training material for committee members g. Completes and submits the Annual Report of Accident and Illness Prevention Program Status and the Annual Application for Certification Renewal of Workplace Safety Committee to the PA Department of Labor h. Assures departmental representation as much as possible i. Oversees that required certification and committee member training occurs on an annual basis 2. Committee Secretary a. Maintains minutes and distributes to members b. Reports on recommendation status from prior meetings 3. Committee Membership a. Reasonably represented in membership by the major work activities b. Attends monthly committee meetings c. Establishes safety policies d. Reviews accident investigations and injury reports to determine corrective measures e. Participates for at least one year f. Participates by completing scheduled inspections and performs safety observations g. Acts on suggestions from prior meetings h. Analyzes accident trends and determines preventive measures i. Complete required annual training to aid in safety committee duties 8|Page

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j.

Reports back updates on action steps, current issues, and status of prior meeting suggestions

B. Safety Committee Functions and Procedures The function of the Safety Committee is to create and maintain active employee participation in developing a safe work environment. This goal will be accomplished by providing open communication between management and employees. The safety committee will provide a forum where personnel can discuss accident causes and means of prevention. The Safety Committee will: 1. Act in an advisory capacity to management 2. Develop safety policies and procedures to be recommended for adoption by the Board of Directors and the administrative team respectively.

3. Identify hazardous areas and suggest appropriate action to eliminate or minimize the hazards.

4. Conduct workplace safety inspections and recommend corrective measures.

5. Encourage feedback from all employees with regard to problems, ideas, and solutions related to safety.

6. Conduct accident investigations and develop appropriate recommendations based on root causes.

7. Recommend adoption of specific safety programs which supplement the general safety program's objectives (personal protective equipment, fire prevention program, etc.).

8. Communicate safety policies and procedures, training programs, and other safety related matters to employees.

9. Analyze accidents to determine trends and make recommendations based on the specific problems.

C. Committee Procedures The Safety Committee is committed to function with the utmost integrity and will abide by the bylaws. The Safety Committee will: 1. Be composed of an equal number of management and employee representatives, unless otherwise agreed upon.

2. Make all decisions by a majority vote.

3. Meet at least monthly (Last Wednesday of every month) 4. Develop written agendas and maintain minutes. Minutes will be communicated to the campus at large, to include Committee members’ names.

5. Members will be paid for reasonable time used to perform committee duties, without loss of pay.

6. Members will serve a continuous term of at least one-year; membership should be rotated, always having at least one experienced employee member.

7. Be reasonably represented by the major work activities.

8. Members will receive training at least annually by a qualified Accident and Illness Prevention person. Topics should address accident and illness prevention generally and the health and safety concerns specific to our business.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 102 - GJRPA General Safety Policy GJR Board of Directors 9/25/2019 9/25/2019

EOC-102-GJRPA - General Safety Policy It is the policy of the agency to promote the safety of persons served, employees, and visitors at all times and, as such, has implemented the following procedures regarding safety.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 102-001 - GJRPA General Safety Procedures GJR Administrators 8/3/2020 4/18/2024

EOC-102-001-GJRPA - General Safety Procedures Security and treatment are vital components of the program. Employees must be aware of safety procedures as follows: A. Panic buttons, keys, and fobs are to be carried by direct care and evening security workers at all times.

B. When on duty, staff must have their identification badges available to them at all times.

C. Any lanyard worn around the neck by direct care staff members must be a breakaway lanyard.

D. Ensuring the safety of the persons served is a vital component of the program. Employees must be aware of person served whereabouts at all times. a. Sight and sound checks are required to take place every 15 minutes. b. Sight and sound checks are required to be documented every 30 minutes using the Sight and Sound Check log for the designated program. c. Campus Supervisors and Campus Directors are to assess completion of the Sight and Sound Check Logs on a daily basis. d. Sight and Sound Check Logs are to be turned in to the unit secretary on a weekly basis.

These are to be turned in on Monday for the previous week.

E. Full supervision of each person served is expected at all times.

F. Employees must remain alert and take action as needed.

G. The exact count of persons served must be known at all times.

H. Employees must keep work keys on their person at all times, and lock and unlock doors as required. Personal keys may be locked securely in another location. They are not to be set down haphazardly in the unit. Never give keys to persons served for any reason.

I.

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Chemicals, medicines, tools and implements, such as scissors, must be locked up when not being dispensed or used. Employees must always issue and account for such items personally.

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J.

All staff must be informed daily of any new persons served placed in the home or any other issues persons served may have that pose a security or medical risk.

K. Shoe closets are to be locked at all times.

L. During the first 30 days of an admission of a person served, the person served must be under the direct supervision of employees when outside of the assigned building. Newly admitted persons served must not be given assignments together in areas where they may not be directly supervised by employees.

M. Employees must never leave their keys in their cars or GJR vehicles. All keys must always be removed from the ignition and from the car, and windows and sunroofs are to be closed. Failure to do so will lead to disciplinary actions for the involved employee. Remote car starters are not permitted to be used on grounds. Keys must be secured at all times.

N. Purses, wallets, and money must be secured at all times and are never to be left in a drawer, table top, or another area that is easily or freely accessible to persons served.

O. All offices must be locked when not in use.

P. Student funds/money is not permitted to be kept in the residential buildings. As soon as possible, the funds of persons served must be deposited in their accounts in the Finance Office.

Q. Employees responsible for supervision of persons served leaving campus during scheduled shifts must be authorized to do so by a supervisor.

R. When a home is closed or on an outing, all doors must be locked, curtains in the front windows are to remain open, and a light must be left on in the front area of the building.

S. Persons served, employees, and the children of employees, are not permitted to enter construction zones on campus.

T. Tools that belong to employees are to be locked away when not in use. Persons served are not permitted to use tools that belong to employees. No items should be left unsecure in the bed of trucks.

U. It is the responsibility of the employee to insure that persons served are wearing the proper sleeping attire to bed. They are not permitted to wear street clothes to bed.

V. Any time that persons served are in their rooms, employees are required to make room checks at 15 minute intervals or less.

W. Any secured doors must be alarmed at all times. Employees are not permitted to prop the doors open.

X. Desks, chairs and other furniture must not block entrances/exits.

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Y. Employees will not use personal computers or cell phones while assigned to supervise persons served.

Z. Employees will not step outside to take breaks while the persons served are active in the unit.

Employees must wait for “down time” such as study hour or quiet time.

AA. Persons served doing chores must be carefully supervised. This means that employees must be present with the person served while the chore is being completed.

BB. All persons served must shave with the bathroom door open. They may obtain their razors after they have showered. Persons served are not permitted to have razors in their possessions other than to shave. Employees are to check that the razor has been appropriately stored when persons served are finished shaving. Used sharps/razors must be disposed of in the sharps container provided in each unit. When the sharps container is full, staff should contact the warehouse to arrange for pickup and replacement.

CC. In the Open Campus program, at no time is an employee permitted to leave the home unless directed by a Campus Director or Campus Supervisor. Campus homes must have a minimum of two employees on duty and present at all times.

DD. Staff are to provide direct supervision of persons served at all times. Direct Supervision is defined by the proximity in which staff members are able to visualize and potentially intervene in an unsafe situation at any time. Direct supervision also includes maintaining a proximity between a staff members and persons served that allows you to hear conversations and view actions of persons served that may pose a risk to the safety of themselves or others.

EE. Indirect supervision of persons served through a security camera/footage or a glass office door does not permit hearing interactions and is not permitted.

FF. The use of electronic devices in a staff member’s ears, such as headphones, earphones, ear buds, air pods, etc., inhibits their ability to directly supervise persons served as they interfere with one’s ability to hear the interactions of persons served or other potential safety threats. The use of any audible device that is placed in staff member’s ears is strictly prohibited. These devices do not allow for adequate or proper sight and sound checks per policy.

GG. Sight and sound checks during sleeping hours must include direct sight of all persons served, which includes a visual of skin and/or movement. No items obstructing the view into the bedroom should be placed over a bedroom window.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 102 -002- GJRPA General Safety for Secure Units Procedure GJR Administrators 8/3/2020 7/1/2023

EOC-102-002-GJRPA - General Safety for Secure Units Procedure The following are security and safety concerns specific to Special Needs, Intensive Supervision, and Diagnostic Units A. In the Special Needs program, at no time is an employee permitted to leave the unit unless directed by a Campus Director or Campus Supervisor. Special Needs units must have a minimum of two employees on duty and present at all times.

B. In the Intensive Supervision program, at no time is an employee permitted to leave the unit unless directed by a Campus Director or Campus Supervisor. Intensive Supervision Units must have a minimum of two employees on duty and present at all times.

C. Special Need Units: Persons served who are on Level 1 and Disciplinary System must be escorted to the dumpster when taking out the trash.

D. The kitchen door and serving window must be closed and locked when not in use.

E. Persons served are not permitted in the classroom unsupervised when school is not in session.

F. One employee must supervise the medication line and the distribution of medications by standing at the serving window with the persons served.

G. Persons served are not permitted in the hallway leading to the TTC’s office or group room without an employee present. (Specific to Units with a floor plan that separates the office from the rest of the building).

H. In Special Needs Units that do not have a recreation or game room indoors, employees may permit persons served on higher levels to use the group room for privileges only under employee supervision.

I.

Special Needs Units: The door to the hallway leading to the TTC office/group room must be closed at all times when the Treatment Team Coordinator is not in the office. This door is not to be locked as it is a fire exit.

J.

Intensive Supervision Unit: One Behavioral Health Technician must observe persons served while they are in the school classroom. During school hours, staff are still responsible for supervision of persons served with the collaboration of the teacher.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 102-003 - GJRPA Campus Speed Limit Procedure GJR Administrators 8/3/2020 8/3/2020

EOC-102-003-GJRPA - Campus Speed Limit Procedure The speed limit on the agency campus is 20 miles per hour.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 102 -004- GJRPA Responsibility for Work Area Safety Procedure GJR Administrators 8/3/2020 8/3/2020

EOC-102-004-GJRPA - Responsibility for Work Area Safety Procedure Suggestions from employees to make the campus safer should be directed to their supervisor or a member of the Safety Committee. In addition, any unsafe or dangerous situations or conditions must be reported immediately to their supervisor. The supervisor will then refer the matter immediately to the department that can make the necessary changes to correct the situation.

Each supervisor is required to regularly inspect the work areas of their employees and identify any unsafe conditions. George Junior Republic expects supervisors to be familiar with safety and health issues.

Additionally, all employees must be familiar with the emergency policies and procedures of the organization.

The Emergency Management Flipchart must be posted in the unit/agency home.

Any employee finding a potentially unsafe situation must take steps to alert others to the situation. This may include, but is not limited to locking or blocking off an area, placing yellow caution signs in the immediate area, and informing the others of the concern verbally and in writing.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 102 -005- GJRPA Counselor Parent Child Safety Procedure GJR Administrators 8/3/2020 8/3/2020

EOC-102-005-GJRPA - Counselor Parent Child Safety Procedure The safety of Counselor Parents’ children living on campus is addressed as follows: A. Children must be within eyesight of their parents at all times when in the presence of the persons served regardless of location.

B. At no time are the persons served to supervise the Counselor Parents’ children.

C. Persons served are not to be assigned to clean up after the Counselor Parents’ children.

D. The bedrooms of persons served and adjoining hallway are off limits to the Counselor Parents’ children unless directly accompanied by their parents.

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REFERENCE CODE: EOC- 102 -006- GJRPA TITLE: Dangerous Chemicals, Toxins and Ingestible Agents Procedure APPROVED BY: GJR Administrators DATE APPROVED: 8/3/2020 DATE REVISED: 7/1/2023 EOC-102-006-GJRPA - Dangerous Chemicals, Toxins and Ingestible Agents Procedure In order to protect persons served by making various chemicals and cleaning items inaccessible, staff must ensure the following: A. Safety Data Sheets are located in documents published and in first aid cabinets.

B. Persons served are not permitted to have in their possession any aerosol cans or chemicals including but not limited to: spray deodorants, cologne, air fresheners, shoe polish, paint, paint thinner, rubbing alcohol and lighter fluid (this is to be reviewed with new persons served upon their arrival).

C. If persons served need to use any of the above items, it must be directly monitored by an employee, with the item(s) secured in a locked area when not being used.

D. Unit cleaning supplies are to be secured in a locked area. Persons served are not permitted access to this area without direct supervision and monitoring of the use of the cleaning supplies.

E. Kitchen items and supplies that contain alcohol, inhalants, cooking sprays, scouring pads and aerosol cans must be secured in a locked area when not being used.

F. Air fresheners cannot be kept in the bathrooms of the persons served. They must be secured with the other chemicals.

G. All chemicals must be kept in their original or labeled containers. Do not transfer chemicals.

H. Chemicals cannot be stored with or near food items.

I. At no time may an employee bring in their own cleaning supplies/air fresheners.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 102-007- GJRPA Hazardous Materials Management Procedure GJR Administrators 8/3/2020 8/3/2020

EOC-102-007-GJRPA - Hazardous Materials Management Procedure The Hazardous Materials Management Procedures are guidelines to ensure that all employees, contractors, and persons served receive adequate information relevant to the possible hazards that may be associated with the acquisition, utilization, storage and disposal of the various hazardous substances located on the campus of George Junior Republic in Pennsylvania.

A. Definitions: “Hazardous Materials” are defined as any item or agent (biological, chemical, and physical) which has the potential to cause harm to humans, animals or the environment, either by itself or through interaction with other factors. Hazardous materials are defined and regulated (primarily) by laws and regulations administered by the U.S. Environmental Protection Agency (EPA), the U.S. Occupational Safety and Health Administration (OSHA), the U.S. Department of Transportation (DOT), and the U.S. Nuclear Regulatory Commission (NRC). Each has its own definition of a hazardous material.

OSHA's definition of a hazardous material includes any substance or chemical which is a "health hazard" or "physical hazard". This includes chemicals which are carcinogens, toxic agents, irritants, corrosives, sensitizers, agents which act on the hematopoietic system, agents which damage the lungs, skin, eyes or mucous membranes, chemicals which are combustible, explosive, flammable, oxidizers, pyrophoric, unstable-reactive or water-reactive and chemicals which in the course of normal handling, use, or storage may produce or release dusts, gases, fumes, vapors, mists or smoke which may have any of the previously mentioned characteristics as listed in 29 Code of Federal Regulations (CFR) 1910.1200.

OSHA defines ‘hazardous chemicals’ as generic chemicals, paints, cleaning compounds, inks, dyes, and many other common substances. Chemical manufacturers and importers are required to determine if the chemicals they produce or repackage meet the definition of a hazardous chemical.

A chemical mixture may be considered as a whole or by its ingredients to determine its hazards. It may be considered as a whole if it has been tested as a whole and a Safety Data Sheet (SDS) has been issued accordingly. Otherwise, the mixture must be evaluated by its components. If the mixture contains 1.0 percent or more of a hazardous chemical or 0.1 percent of an ingredient listed as a carcinogen or suspected carcinogen, the whole mixture is assumed to have the same health and/or carcinogenic hazards as its components.

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B. Communication: Current and new hazardous materials will have associated Safety Data Sheets (SDS). Employees using outlined materials will have access to the associated SDS. All containers of hazardous chemicals or materials stored and used at George Junior Republic will be properly labeled and stored.

Employees will be trained on where SDS are stored and proper handling and storage of hazardous materials on an annual basis.

The 2012 Hazard Communications Revision requires the following 16 sections, in this order, for SDS: 1. Identification includes product identifier; manufacturer or distributor name, address, phone number; emergency phone number; recommended use; restrictions on use.

2. Hazard(s) identification includes all hazards regarding the chemical; required label elements.

3. Composition/information on ingredients includes information on chemical ingredients; trade secret claims.

4. First-aid measures include important symptoms/effects, acute, delayed; required treatment.

5. Fire-fighting measures lists suitable extinguishing techniques, equipment; chemical hazards from fire.

6. Accidental release measures list emergency procedures; protective equipment; proper methods of containment and cleanup.

7. Handling and storage lists precautions for safe handling and storage, including incompatibilities.

8. Exposure controls/personal protection lists OSHA's Permissible Exposure Limits (PELs); Threshold Limit Values (TLVs); appropriate engineering controls; personal protective equipment (PPE).

9. Physical and chemical properties list the chemical's characteristics.

10. Stability and reactivity lists chemical stability and possibility of hazardous reactions.

11. Toxicological information includes routes of exposure; related symptoms, acute and chronic effects; numerical measures of toxicity.

12. Ecological information 13. Disposal considerations 14. Transportation information 15. Regulatory information 16. Other information includes the date of preparation or last revision.

C. Labeling: No container or hazardous substance can be released or used unless the container is correctly labeled and the label is legible. All chemicals/substances in bags, drums, barrels, bottles, boxes, cans, cylinders, reaction vessels, storage tanks, or the like, will be checked by the receiving department to ensure the manufacturer's label is intact, is legible, and has not been damaged in any manner during

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shipment. Any containers found to have damaged labels will be quarantined until a new label has been installed.

D. Handling: 1. All employees should know the properties and hazards of a material before handling it. This information can be found in the SDS for the chemical.

2. Wear Personal Protective Equipment (PPE) when handling especially hazardous chemicals such as toxins, concentrated acids, or concentrated bases.

3. Wash hands immediately after using materials to avoid inadvertent contact with eyes, mouth, nose, or other sensitive skin areas.

4. Use Personal Protective Equipment (PPE) only for its intended purpose.

5. Inspect all equipment or apparatus for damage before using. Do not use if damaged.

E. Storage: Hazardous materials are broken down in four characteristics: 1. Ignitability (something flammable) 2. Corrosivity (something that can rust and decompose) 3. Reactivity (something explosive) 4. Toxicity (something poisonous) Storage procedures for George Junior Republic in Pennsylvania include the following: 1. All hazardous materials/chemicals must be stored in a closed, sturdy, and appropriately rated container. Refer to the SDS for proper storage information. If leakage is noted, the hazardous material shall be transferred immediately to a new container.

2. All containers are kept tightly closed except when material is being actively transferred into and out of the container.

3. All non-original containers must be labeled with the appropriate identification and hazard information.

4. Materials that are not being used must be stored in proper cabinets or on shelves and should be not be left out. Hazardous materials should be segregated into materials of similar chemical and/or physical attributes and hazards and incompatible materials are separated.

All hazardous materials shall be returned to their designated location after each use.

5. If a chemical is transferred from the original manufacturer container into a secondary container, the new container is to be appropriately labeled, including hazard information.

6. Chemicals should be stored based on their reactive nature, hazard level, flammability, and compatibility.

7. All areas where hazardous materials are stored must be locked when not in use.

Hazardous material (HAZMAT) storage refers to the storage of controlled chemicals and other hazardous materials. Types of storage varies depending on the hazardous material but may include 21 | P a g e

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vented cabinets, flammable liquid cabinets, gas cylinder cabinets and temperature controlled environments.

OSHA 29 CFR 1910.176 general standards for storage to determine requirements for storage areas will be utilized.

F. Disposal: To prevent injury, minimize environmental hazards, and meet regulatory requirements, the agency will dispose of all hazardous waste properly. Contracted hazardous waste companies will be used to dispose of any hazardous materials the organization possesses.

Employees must contact the appropriate departments when disposing of the following items: Type of Waste Copier Toner Fluorescent bulbs Bodily fluids Computers Batteries Television Medication Propane/Gas

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Department Warehouse Maintenance Health Services Information Technology Maintenance/Auto Shop Maintenance Health Services Maintenance

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 102-008- GJRPA Comfortable Temperature Procedure GJR Administrators 8/3/2020 8/3/2020

EOC-102-008-GJRPA - Comfortable Temperature Procedure A. As part of the Preventative Maintenance process, the Maintenance Department will monitor, through property management system and manual recording, bedrooms of persons served, dining rooms, and common areas to ensure comfortable temperature levels.

B. Should the persons served or staff be uncomfortable with the temperature of the area in which they are located, the staff need to do the following: 1. If the persons served are cold, staff should offer a sweatshirt or blanket.

2. If the persons served or staff are warm, staff should encourage cold fluids to decrease the chance of dehydration.

3. The Maintenance Department should be notified to adjust the temperature in the area if possible.

C. If the HVAC equipment malfunctions, the Maintenance Department will notify the staff so that steps can be taken to accommodate the needs of the persons served.

D. In the event of a facility-wide problem with the HVAC systems, such as loss of major utilities or major equipment failure, the following must be done: 1. Notify the Maintenance Director and on-call maintenance.

2. In the event of cold weather, offer extra blankets and sweaters to persons served.

3. In the event of hot weather, encourage persons served to dress lightly and increase fluid intake.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 102-009- GJRPA Vehicle Safety Procedure GJR Administrators 2/24/2021 3/1/2021

EOC-102-009-GJRPA – Vehicle Safety Procedure A. Do not ride in the bed of pick-up trucks.

B. Shut all doors and fasten your seat belt before moving the vehicle.

C. Maintain a 3-point contact using both hands and one foot or both feet and one hand when climbing into and out of vehicle.

D. Before leaving the vehicle, engage the parking brakes.

E. Do not approach any vehicle until the vehicle stops and the driver exits.

F. Walk behind the vehicle and remove any equipment, tools, or other pathway obstructions before getting into the vehicle. Sound the horn to alert nearby coworkers before backing the vehicle.

G. Stand clear of vehicles in motion.

H. Do not mount or dismount a moving vehicle.

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REFERENCE CODE: EOC- 103 - DA - GJRPA TITLE: Alcohol and/or Drug Impairment of Persons Served Policy APPROVED BY: GJR Board of Directors DATE APPROVED: 9/25/2019 DATE REVISED: 9/25/2019

EOC-103-DA-GJRPA - Alcohol and/or Drug Impairment of Persons Served Policy It is the policy of this facility to adhere to procedures when a person served may be under the influence of alcohol or other drugs.

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REFERENCE CODE: EOC- 103 - 001 - DA- GJRPA TITLE: Alcohol and/or Drug Impairment of Persons Served Procedure APPROVED BY: GJR Administrators DATE APPROVED: 8/3/2020 DATE REVISED: 8/3/2020 EOC-103-001-DA-GJRPA - Alcohol and/or Drug Impairment of Persons Served Procedure The following steps must be observed when an employee suspects that a person served is under the influence of alcohol or other drugs.

A. Call the Campus Supervisor immediately. Do not confront the person served until the Campus Supervisor has arrived.

B. The Campus Supervisor will calmly confront the person served with the employee present to determine the level of functioning of the person served.

C. The Campus Supervisor will notify Health Services staff of the need for evaluation. If Health Services staff believe the person served is impaired, an order will be obtained for them to be taken to the emergency room for testing. If after hours, or if Health Services staff are unavailable, the client should be taken directly to the emergency room.

D. The employee will notify the appropriate Campus Director of the incident and write an incident report.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC-103-002-DA-GJRPA Drug and Alcohol Precautions Procedure GJR Administrators 8/3/2020 8/3/2020

EOC-103-002-DA-GJRPA - Drug and Alcohol Precautions Procedure Recognizing the prevalence of drug and alcohol use and the ease with which such substances can be obtained, the following procedures are designed to maintain persons served in an alcohol and drug-free state.

A. Persons served are to be closely supervised while off-campus and employees are to be alert for the potential of a person in the community passing banned substances to persons served.

1. If this is suspected, the employee is to report to the Campus Supervisor who will search all persons served returning from an off-campus outing.

2. Other involved direct-care employees and Campus Director must be informed of the potential contraband.

B. All persons served returning from home visits will have their belongings and person searched thoroughly for illegal substances and those residing in the drug and alcohol facility will be required to provide a urine sample for drug screening directly upon return.

C. A drug screen may be ordered at any time by the physician should there be suspicion of usage.

D. All prescription and non-prescription medications must be kept locked.

E. Refer to procedures regarding hazardous solvents and materials within the unit.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 104 –DA- GJRPA 24 Hour Coverage Policy GJR Board of Directors 9/25/2019 9/25/2019

EOC-104-DA-GJRPA - 24 Hour Coverage Policy It is the policy of this facility to provide awake employee coverage 24 hours a day.

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REFERENCE CODE: EOC- 105-DA - GJRPA TITLE: Full-Time Equivalent (FTE) Maximum Persons Served/Employee or Counselor Ratios Policy APPROVED BY: GJR Board of Directors DATE APPROVED: 9/25/2019 DATE REVISED: 9/25/2019

EOC-105-DA-GJRPA - Full-Time Equivalent (FTE) Maximum Persons Served/Employee or Counselor Ratios Policy It is the policy of this agency to comply with the Department of Drug and Alcohol Programs client/staff and client/counselor ratio of 6 clients to 1 staff during primary care hours.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 106 - GJRPA Restricted Items Policy GJR Board of Directors 9/25/2019 9/25/2019

EOC-106-GJRPA - Restricted Items Policy It is the policy of the agency to restrict specific items from the environment in order to protect the safety of all persons served, employees, and visitors.

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REFERENCE CODE: EOC-106- 001 - GJRPA TITLE: Items Restricted from Bedrooms of Persons Served Procedure APPROVED BY: GJR Administrators DATE APPROVED: 8/3/2020 DATE REVISED: 6/4/2021 EOC-106-001-GJRPA - Items Restricted from Bedrooms of Persons Served Procedure

A. Items restricted from the bedrooms of persons served include all of the articles and substances listed below as well as any other article or substance determined by employees to be a threat to persons served, employees, or the property of George Junior Republic.

B. Staff must continually monitor the bedrooms for items that are safety and security risks, to include the risks of harming oneself or others, and absconding. This can be incorporated into the daily process of checking that room chores have been completed.

C. Persons served will be screened and searched for contraband upon returning to the unit after being off-campus in an unsupervised setting (i.e., home visit).

D. The following are examples of items that are restricted in all buildings at all times: a. Alcohol or illicit/non-prescribed substances b. Pornography, or indecent or provocative photos/materials c. Weapons d. Persons served having MP3 players with Wi-Fi capabilities and/or cameras E. The following are examples of items that may be used by persons served, but are not permitted in bedrooms due to safety risks. Supervision is required when using these items: a. Chemicals or toxic products of any kind such as cleaning or hygiene products b. Shoes or shoe polish c. White out or paint d. Tapes/CDs/DVDs, computers, portable DVD players e. Plastic bags of any size, shape, color, density, or design f. Clothes hangers; plastic or metal g. Food, snacks, pop, beverages or candy (Water is permitted in bedrooms.) h. Electric shaver or razor i. Scissors, nail clippers, pencil sharpeners, or other cutting utensils j. Glass bottles, plates, mirrors, other glass items k. Metal scraps, pieces, plates, wires (including any plastic or metal spiral bound notebook) l. Sewing supplies, pins, needles, scissors, seam rippers, etc. m. Glue of any kind

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n. Medications or drugs of any type (Nonprescription topical creams (lotions) may be kept with the hygiene of persons served.) o. Alcohol-based substances such as mouthwash, cologne, etc. p. Aerosol containers q. Flammable substances, lighters and matches r. Tools (i.e., hammer, screwdriver, etc.)

F. The following are examples of items that are restricted from use in bedrooms of Special Needs, Intensive Supervision, Diagnostic, and Crisis Intervention Units only due to increased safety concerns. These items are not restricted from bedrooms in the Open Residential setting: A. Cords or strings of any type (electrical, rope, shoe laces, hoodie strings) B. Regular pens and pencils for any person served not attending campus school C. Belts and suspenders D. Guitar straps and strings E. Jewelry F. Sharp objects of any kind including safety pins, tacks, push pins, and staples G. Headphones are permitted to be used in a bedroom unless the person served is on suicide watch.

H. Coats or jackets

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 106 -002- GJRPA Items with Restricted Access Procedure GJR Administrators 8/3/2020 8/3/2020

EOC-106-002-GJRPA - Items with Restricted Access Procedure The following items are permitted to be used on-site with the following safety procedures: A. Keys 1. Employees will carry one complete set of keys.

2. Keys will be kept on the employee’s person at all times.

3. Persons served are never permitted to have access to keys.

4. Personal keys must be kept in a secure place when employees are on duty.

B. Razors 1. Employees must closely supervise persons served who are using razors.

2. Persons served must shave with the bathroom door open.

3. Persons served may get their razors after their shower and return them promptly to an employee when finished.

4. Razors must be secured in a locked area when not in use.

C. Sports Equipment 1. Recreation equipment and yard tools must be locked in a closet or the shed when not in use.

2. These items may become a danger if not properly stored.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 106-003 - GJRPA Prohibited Items Procedure GJR Administrators 8/3/2020 8/3/2020

EOC-106-003-GJRPA - Prohibited Items Procedure A. Weapons 1. Weapons of any kind are prohibited on campus, to include, but not limited to the following: mace, pepper spray, guns, knives, hunting weapons, etc.

2.

It is not acceptable to store weapons in apartments, automobiles, offices, or anywhere on the campus. This includes both useable weapons and decorative weapons such as swords or knives.

B. Knives 1. Sharp knives are to be secured from persons served at all times.

2. Immediately after use, knives are to be put away and locked.

3. Do not place them in the dishwasher.

4. At no time is a person served permitted to handle a sharp knife.

5. Sharp knives in the building are to be accounted for by employees.

C. Alcohol 1. Alcohol is prohibited on the agency campus.

2. Household items containing alcohol are to be controlled by employees and locked when not in use.

D. Substances 1. Illegal or recreational drugs are prohibited on the agency campus.

2. Prescription drugs must be taken according to the packaging label and secured when not being administered.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 107 - GJRPA Safety of Physical Site Policy GJR Board of Directors 9/25/2019 9/25/2019

EOC-107-GJRPA - Safety of Physical Site Policy It is the policy of the agency to provide or arrange for such physical site accommodations and equipment as necessary to meet the health and safety needs of all persons served, employees, and visitors. Each supervisor is required to inspect the work areas of their employees regularly and identify any unsafe conditions. George Junior Republic expects supervisors to be familiar with safety and health requirements.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 107 -001- GJRPA Physical Site Procedures GJR Administrators 8/3/2020 8/3/2020

EOC-107-001-GJRPA - Physical Site Procedures The facility will provide or arrange for such physical site accommodations and equipment as necessary to meet the health and safety needs of all persons served.

A. Poisonous and hazardous materials will be kept in locked storage areas. Items such as household cleaning materials will be kept locked in storage closets within each building. Gasoline and similar materials will be stored outdoors in locked storage sheds.

B. Poisonous materials will always be stored in their original, labeled containers. All items delivered to campus facilities from the agency Warehouse will be in their original containers, clearly marked with the manufacturer’s label. No outside, unapproved chemicals are to be brought on agency property for use.

C. The agency provides adequate storage within each building for food items and approved chemicals. Poisonous materials will never be stored with food items.

D. The agency contracts with a licensed firm for insect and pest control services.

E. The agency contracts with a licensed firm for trash and refuse removal services on a weekly basis.

F. Covered trash and waste containers are provided for all kitchen and persons served restrooms within campus facilities. Covered trash containers or dumpsters are provided to each home/unit for outside refuse.

G. Adequate ventilation is provided to living, recreation, dining areas, bathrooms, bedrooms, and kitchens by operable windows or HVAC systems.

H. Adequate interior lighting is provided in buildings and residences throughout campus as a deterrent to accidents.

I. The agency Maintenance Department provides preventive and routine maintenance to ensure campus facilities are free of hazards.

J. Hot and cold water is provided under pressure to each building. Water temperature is set no higher than 120 degrees F. K. All buildings are connected to the Grove City Borough public water system.

L. Indoor temperatures are not less than 65 degrees F for waking hours and not less than 62 degrees F during sleeping hours.

M. All power equipment will be stored in the locked storage sheds. Employees will supervise the use of power equipment by persons served.

N. First aid kits will be maintained in a locked box within the staff office of closed units and the kitchen area in cottages. Each kit will contain at least a first aid manuals, nonporous disposable gloves, antiseptic, adhesive bandages, gauze pads, thermometer, tape, and scissors.

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O. The campus swimming pool will be locked when not in use. The agency requires a certified life guard to be on duty for all pool use.

P. All landscaping changes will be approved by the Campus Director and the Facility Manager.

Q. Stones and rocks are not permitted to be used as sidewalk edgings.

R. Holiday lighting decorations are not permitted to be attached to the building or gutter system.

S. Satellite dishes are not permitted to be installed on the buildings or in the yards.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 107 -002- GJRPA Heating Procedures GJR Administrators 8/3/2020 8/3/2020

EOC-107-002-GJRPA - Heating Procedures The following are to be observed to conserve heat: A. B. C. D. E.

Dress warmly, indoors and out.

Keep doors and windows closed.

Shut off ceiling exhaust fans when not needed.

Do not use ovens for heat, as this could be unsafe and cause damage.

Do not attempt to adjust heating equipment. This is the responsibility of the Maintenance Department.

F. No storage is permitted in boiler rooms as hot pipes could cause fires or burns. It is a violation of the agency’s insurance policy and regulations by the Department of Human Services to permit storage in the boiler rooms.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 107 -003- GJRPA Open Flames and Combustibles Procedures GJR Administrators 8/3/2020 8/3/2020

EOC-107-003-GJRPA - Open Flames and Combustibles Procedures A. Candles, oil lamps or any other devices that use flames are not permitted to be used within the living areas of the persons served.

B. Christmas trees must be artificial. It poses a fire hazard to use lighting decorations with live trees.

C. Campfires are not permitted anywhere on campus.

D. Lighter fluids must be kept locked away at all times.

E. Matches and lighters are to be stored in a locked area at all times.

F. Gas grills are prohibited.

G. Charcoal from grills must be disposed of properly and safely, immediately after cooling.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 107 -004- GJRPA Boiler Rooms Procedures GJR Administrators 8/3/2020 8/3/2020

EOC-107-004-GJRPA - Boiler Rooms Procedures Boiler rooms are to be locked and free of debris at all times. Nothing may be stored in the boiler room, as it is against the agency’s insurance policy and stipulations by the Department of Human Services regulations to permit storage in the boiler rooms.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 107 -005- GJRPA Hallways and Lighting Procedures GJR Administrators 8/3/2020 8/3/2020

EOC-107-005-GJRPA - Hallways and Lighting Procedures A. Bedroom hallways must be closely monitored at all times.

B. Hallway lights should be turned on at all times when persons served are in the home.

C. Outside lights must be turned on at dusk and turned off at daylight.

D. Lights must remain on in the main living areas when it is dark outside.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 107 -006- GJRPA Gasoline: Procuring and Storing Procedure GJR Administrators 8/3/2020 8/3/2020

EOC-107-006-GJRPA - Gasoline: Procuring and Storing Procedure A. The transportation, storage, and use of gasoline is the responsibility of employees and should never be entrusted to persons served. At no time may a person served handle gasoline or any other dangerous chemical unless directly supervised by an employee.

B. Gasoline will be distributed only to employees.

C. Gasoline may be obtained from the auto shop between the hours of 8:00am and 4:00pm.

D. Gasoline will be distributed in two or two and one half-gallon increments.

E. Gasoline must always be stored in the shed, which must be kept locked at all times when an employee is not present to supervise the persons served access to the shed. Any employee that unlocks a shed must re-lock it.

F. Gasoline is dangerous, extremely flammable and an extremely dangerous inhalant, which can cause serious injury or death. Handle gasoline the same way that any other dangerous chemicals are handled.

G. At no time may gasoline be stored in a home, or any company or private vehicle.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 107 -007- GJRPA Lawn Equipment Procedure GJR Administrators 8/3/2020 8/3/2020

EOC-107-007-GJRPA - Lawn Equipment Procedure A. When operating lawn equipment, persons served are required to wear protective clothing (long pants and shoes) and safety goggles.

1. Check fuel and oil before running mower.

2. Never fill fuel tank when engine is running or before it has cooled for at least two minutes.

B. Be sure that lawn is clear of stones, sticks, toys, or other objects which could damage the mower or cause injury.

C. Do not cut wet grass.

D. Do not put hands or feet near discharge opening or blade. Keep clear of the mowing blade at all times.

E. If discharge opening is blocked with grass, stop the engine and remove the spark plug wire before unblocking the opening. Never turn the mower upside down.

F. Stop the engine when crossing gravel drives, walks or roads.

G. Never touch the muffler or engine as it may cause a burn or severe injury.

H. Do not adjust the cutting height of your mower.

I. If a mower will not operate, or needs repair, take it to the GJR Auto Shop.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 107 -008- GJRPA Furniture Use and Repairs Procedure GJR Administrators 8/3/2020 8/3/2020

EOC-107-008-GJRPA - Furniture Use and Repairs Procedure A. In order to maintain the home furnishings and equipment, the persons served will be instructed to treat furniture and property appropriately. It is the employee’s responsibility to closely monitor persons served by setting appropriate limits and examples.

B. When furniture or other items are broken, employees should determine if persons served are responsible and the circumstances. Damages are to be reported to the Campus Director and the Maintenance Department. The Maintenance Department will determine if item(s) must be repaired or replaced.

C. Weak, broken or damaged furniture must be removed immediately to deter any further damage, saving any damaged or broken parts D. Contact Maintenance to repair broken dining and desk chairs, desks, sofas, bigger chairs, end tables, and similar furnishings. Maintenance will repair or arrange for repair of all items.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 107 -009- GJRPA Garbage Collection Procedure GJR Administrators 8/3/2020 6/1/2023

EOC-107-009-GJRPA - Garbage Collection Procedure Garbage service runs once per week. All buildings use dumpsters and should make sure all trash is placed in the dumpster on the evening prior to pick up. Dumpster areas should be kept clean and all trash should be placed inside, with doors and lids kept closed.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC-107-010- GJRPA Laundry Services Procedure GJR Administrators 8/3/2020 6/1/2023

EOC-107-010-GJRPA - Laundry Services Procedure Laundry services at the facility are under contract with a commercial laundry service. Linens should only be laundered in the unit on an emergency basis or when the laundry service cannot provide enough items. Dirty linens are picked up and clean linens are delivered weekly by the laundry service.

The following guidelines should be utilized: A. Persons served will remove linen from the beds on laundry day, turning in dirty sheets and pillow cases.

B. Linens should be in good condition.

C. Employees will make regular checks of bedrooms, drawers, and closets, for extra linens.

D. Warehouse staff will deliver the amount of linens requested by staff for their building. Soiled linens will be picked up by warehouse staff and they should be in a plastic bag with the same number of linens ordered the previous week.

E. Generally, no more than three extra sets of items should be part of your regular inventory (for use in special circumstances).

F. Shortages and/or unusual laundry problems must be reported to the Warehouse Manager.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC-107-011- GJRPA Certified Pool Operator Procedure GJR Administrators 2/24/2021 6/4/2021

EOC-107-011-GJRPA – Certified Pool Operator Procedure It is the responsibility of the Certified Pool Operator (CPO) to make sure that all State, County and National regulations/standards are met regarding George Junior Republic’s swimming pool, as follows: A. B. C. D. E.

Must be certified through an approved Association of Pool and Spa Professionals (APSP) facility Must have pesticide certification Oversee the general operation of the bathing facility (swimming pool) Ensure that life guards are certified and maintaining safety of swimmers Oversee the corrective actions required to maintain water balance, disinfection and preventive maintenance of the facility F. Maintain all of the records required by regulation G. Maintain all of the operating and maintenance manuals for each of the various pieces of equipment such as for pool circulation, filtration and chemical dosing H. Calculate and make adjustments using the chemicals approved for bathing facilities

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC-107-012- GJRPA Swimming Pool Chemical Procedure GJR Administrators 2/24/2021 6/4/2021

EOC-107-012-GJRPA – Swimming Pool Chemical Procedure George Junior Republic has implemented specific procedural guidelines to maintain a clean, safe and sanitized pool environment for all users, as indicated below.

A. The Taylor Reagent chemical testing kit will be utilized by the Certified Pool Operator (CPO) in the Maintenance Department to test the following chemicals; Total Chlorine, pH level, Total Alkalinity, Calcium Hardness and Cyanuric Acid.

B. Chemical testing by the CPO will be done upon arrival every morning for Chlorine, pH and Alkalinity. Temperature will also be logged.

C. Calcium Hardness and Cyanuric Acid levels are tested weekly by CPO. D. Test results will be logged accordingly.

E. Logs will be kept in a binder in the pump house.

F. Chemical adjustments will be made by CPO only.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC-107-013- GJRPA Swimming Pool Fecal Accident Procedure GJR Administrators 2/24/2021 6/4/2021

EOC-107-013-GJRPA – Swimming Pool Fecal Accident Procedure Guidelines which will be instituted immediately after this event has been detected.

Chlorine destroys germs caused by this contamination by fecal matter. It does not work right away. Diarrhea contamination will be treated differently from a formed stool accident. A diarrheal fecal accident has a higher-risk event than a formed-stool fecal accident.

Formed Stool Accident Response Responsible Person Campus Staff & Certified Pool Operator (CPO)

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Steps Involved 1) When accident is first reported/detected, direct everyone to leave the pool.

2) Communicate to patrons about the length and nature of closure.

3) Remove as much of the fecal material as possible using a net or scoop immersed in the pool during disinfection.

4) Clean and disinfect the net or scoop (e.g after cleaning, leave the net or scoop immersed in the pool during disinfection) 5) Raise the chlorine to 2 ppm (if less than 2 ppm). Combined chlorine level to less than 0.2 ppm by partial water changes.

6) Ensure that the pH is between 7.2-7.5 and the temperature is about 77 degrees Fahrenheit.

7) Maintain 5-10 ppm residual free chlorine concentration at 2 ppm, pH 7.2-7.5, for at least 30 minutes before reopening the pool.

8) Bring the water chemistry back to recommended operational levels.

9) Regulations may require higher chlorine levels in the presence of chlorine stabilizers (Cyanuric acid, dichlor, and trichlor.)

Special Concerns 1) All pools that use the same filter must be closed.

2) Vacuuming stool from the pool is not recommended.

3) This will have the pool closed for approximately 30 minutes.

Other concentrations or closure times can be used as long as the CT inactivation value is kept constant.

April 18, 2024

10) Log the events, date, remedial procedures, pH, and chemical levels used during enhanced treatment

Diarrhea Action Response Responsible Person Lifeguard, Bathing Place Manager, Certified Pool Operator (CPO)

Steps Involved 1) Direct everyone to leave the pool.

2) Communicate to patrons about the length and nature of closure.

3) Clean and disinfect the net or scoop.

4) Raise the free chlorine concentration to 20ppm (mg/L) and maintain the water’s pH between 7.2-7.5 and temperature at about 77 degrees Fahrenheit.

5) The chlorine and pH should remain at these levels for at least 12.75 hours to achieve the CT inactivation value of 15,300.

Or follow the recommendations in the following Table 2 (broadcasting calcium hypochlorite is the fastest way to reach high shock chlorination levels).

6) Check and record pH and free chlorine at least hourly during enhanced treatment and maintain at recommended levels.

7) Bring water chemistry back to recommended operational levels.

8) Ensure that the filtration system is operating while the pool reaches and maintains the proper chlorine level during disinfection.

9) If necessary, before attempting the hyper chlorination of any pool, consult an aquatics professional to determine the feasibility, the most optimal and practical methods, and needed safety considerations.

10) Backwash the filter thoroughly after reaching the CT value. Be sure the effluent is discharged directly to waste and in accordance with state or local regulations.

Do not return backwash through the filter.

Where appropriate, replace the filter media.

11) Reopen the pool(s).

Special Concerns

1) Crypto CT values are based on the inactivation of 99.9% of oocysts. Laboratory studies indicate that this level of Crypto inactivation cannot be reached in the presence of 50ppm chlorine stabilizer, even after 24 hours at 40ppm free chlorine, pH 6.5 at a temperature of about 77 degrees Fahrenheit.

Table 2: Cryptosporidia Chlorination Times 50 | P a g e

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Chlorine Level (ppm) 1.0 10.0 20.0

Chlorination Time (CT) at pH 7.5 15,300 minutes (255 hours) 1,530 minutes (25.5 hours) 765 minutes (12.75 hours)

To determine how long to disinfect for Cryptosporidia at a particular ppm, follow this formula: 15,300 Divided by X ppm = time in minutes 15,300 divided by 5 ppm= 3.060 minutes (51 hours) 15,300 divided by 10 ppm= 1,530 minutes (17 hours) 15,300 divided by 20 ppm= 765 minutes (12.75 hours)

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC-107-014- GJRPA Housekeeping and Cleaning Procedure GJR Administrators 2/24/2021 3/1/2021

EOC-107-014-GJRPA – Housekeeping and Cleaning Procedure George Junior Republic will maintain clean, orderly, sanitary, and safe work areas, materials, and equipment, and eliminate or control employee and persons served exposure to hazardous conditions according to the following procedures: A. Facility Manager Responsibilities 1. Implement the housekeeping program.

2. Enforce all safety policies and procedures in this Program.

3. The Facility Manager may designate and authorize other personnel (Designee), including managers and supervisors, to implement the requirements of this Program.

B. Maintenance Director or Designee(s) Responsibilities 1. Continually conduct safety checks of work operations.

2. Ensure that employees follow safety procedures and policies in the Plan.

C. Employee Responsibilities 1. Follow the procedures of this Plan and the instructions of their supervisor.

2. Report any unsafe or hazardous conditions or acts that may cause injury to either themselves, persons served, or any other employees.

3. Keep work areas uncluttered, orderly, sanitary, and free of other hazards that could result in personal injury or injury to others.

D. Cleaning Assessment: 1. The Maintenance Director or designee(s) will conduct a cleaning assessment of all areas.

2. Certain areas of the building will require different types of cleaning. For example, areas requiring differential housekeeping attention include: Entryways and lobbies, bathrooms, hallways and corridors, kitchen and cafeteria, offices, warehouse E. Housekeeping Safe Work Practices: 1. Floors a. Provide warning signs for wet floor areas. b. Clean up small spills immediately. c. Use no-skid waxes and surfaces coated with grit to create nonslip surfaces in slippery areas such as toilet and shower areas. d. Immediately make safe and report any holes in the floor or walking surface. e. Re-lay or stretch carpets that bulge or have become bunched to prevent tripping hazards.

2. Restrooms: Keep toilets and washing facilities clean and sanitary.

3. Entryways and Exits: All entryways and exits will be kept clean, dry, and clear of all obstructions.

4. Stairs: All stairways will be kept clean, dry, and free of debris.

5. Lighting: Ensure that all halls and stairwells are well lighted to help reduce accidents and promote safety. Report any lightbulbs and/or fixtures that are not properly working.

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6. PPE: The Facility Manager or designee will ensure the appropriate PPE is provided to and worn by employees performing housekeeping activities and that the PPE is in good condition. a. PPE for housekeeping operations include: Eye protection, gloves, proper shoes, dust masks, and other items such as protective clothing, respirators, and hearing protection, depending on the hazards b. Employees involved in housekeeping activities will implement the following PPE use and care procedures: I. Inspect PPE before each use, checking for signs of wear or damage.

II. Keep PPE clean.

III. Store PPE properly according to instructions on labels or received during training to prevent damage or contamination from dirt or chemicals.

IV. Replace PPE when it is worn out, damaged, or no loner provides the protection that is required. c. When performing housekeeping tasks, employees will select the right equipment for the job, including the right PPE. Employees must consult with a supervisor concerning appropriate PPE when starting a new job or housekeeping task.

F. Inspections: 1. Housekeeping will be regularly monitored to ensure a high standard of sanitation and safety in all work areas, as well as to identify deficiencies. The Maintenance Director or designee(s) will conduct regular inspections to monitor hazards and ensure that housekeeping safe work practices are implemented.

2. The Maintenance Director or designee(s) will develop housekeeping inspection schedules and checklists for each work area with specific hazards or work processes that differ from those found in the facility as a whole.

3. Copies of inspection checklists or reports will be kept by the Facilities Department. Each report will be maintained for one year after the date of the inspection.

G. Housekeeping Training 1. Training will be conducted at Orientation.

2. Training will be documented with employee sign-in sheets at orientation.

H. Cleaning Process: 1. Trash a. Pick up debris on floor b. Empty trash: grasp the liner and tie or twist closed; remove the liner from the basket and replace with a new liner; place the used liner in the trash bag on the housekeeping cart. If basket is soiled, wipe clean.

2. Dusting a. Work in a counter-clockwise direction around the room using a treated high duster. b. Do not reach over people or dust surfaces above people. c. After dusting each room, brush the duster off into the trash bag on the housekeeping cart using the counter brush. Brush slowly and with a downward motion. Replace the duster head as necessary.

3. Damp wipe all surfaces. a. Work in a counter-clockwise direction around the room. b. Clean all surfaces using APC 2. Completely cover horizontal surfaces. Remove soil from glass, furniture, light switches, door frames and walls.

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a. Work in a counter-clockwise direction around the room. b. Spot clean surfaces using multipurpose cleaner and a dry cloth. c. Sanitize using microfiber cloths premoistened from sanitizing product. Sanitize

surfaces below shoulder height, including tables, desk tops, telephones (including ear and mouth pieces), and other contact surfaces. d. Use a clean microfiber towel for each room.

5. Vacuum carpet or Microfiber Cleaning of Floors a. For Carpet: I. Begin vacuuming the floor starting from the back of the room and working toward the door. Vacuum in the aisle and under the bed. Tables and chairs should be moved to permit passage of the vacuum and then placed back in their original position.

II. Avoid vacuuming any large objects or materials which may damage the vacuum.

III. Clean any spots.

IV. Empty the vacuum as needed to maintain good soil pickup. b. For Floors: Prepare the microfiber mop as follows: I. Open the bin filled with the solution appropriate to the type of cleaning being performed II. Mount a pad on the holder by placing the holder flat against the first pad in the stack. Replace the bin cover after mounting the pad.

III. Begin cleaning the floor starting from the back of the room and work towards the door. Use the 'S' stroke motion to catch dirt and debris on the leading edge of the microfiber pad IV. Collect dirt and debris at door with the Microfiber Pad Cleaning Brush and a dustpan.

V. Always maintain the same leading edge on the microfiber pad. If the microfiber pad is turned or reversed, debris may be left behind.

VI. Change the microfiber pad after every room. The microfiber pad should be used for one room only, and then laundered before reuse.

6. Spills a. Small to medium spills can be picked up using an additional microfiber pad. b. Heavy spills should be handled using mop and bucket, which can be kept in the custodial closet for emergencies. c. A wet vac may be employed for extremely large spills or floods.

7. Restroom Cleaning Steps in Detail: a. Restock supplies, empty wastebaskets. b. Restock all supplies: paper towels, toilet tissue, facial tissue, soap, and other supplies. c. Empty wastebaskets and sanitary baskets: grasp the liner and tie or twist closed, remove the liner from the basket and replace with a new liner; place the used liner in the trash bag on the housekeeping cart. If basket is soiled, wipe clean. d. Spray surfaces, wipe dry.

I. Work from clean surfaces (mirror, sink) to dirty surfaces (toilet, urinal), top to bottom.

II. Spray all cleanable surfaces with multipurpose cleaner. Clean mirror, sinks, dispensers, fixtures, ledges, pipes and other surfaces. Wipe dry. e. Clean toilets and urinals.

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Clean and sanitize the insides of toilets and urinals using the Bowl Mop and toilet bowl cleaner. The Bowl Mop should be worked around, making sure to get under the rim, and into all crevices.

II. Disinfect the sink and exteriors of toilets and urinals using a clean microfiber towel pre-moistened with Sanitizer.

III. Flush toilet after cleaning. f. Microfiber mop floors I. Damp mop floors using sanitizer and the microfiber mop.

II. Prepare the microfiber mop as follows: a. Open the bin and remove a clean, pre-moistened microfiber pad. Reclose the bin. b. Place the microfiber pad on floor, white side up. Press the pad holder onto the pad to attach. c. Begin cleaning the floor starting from the back of the room and work towards the door. Use the "S" stroke motion to catch dirt and debris on the leading edge of the microfiber pad. d. Collect dirt and debris at door with the Microfiber Pad Cleaning Brush and a dustpan.

III. Always maintain the same leading edge on the microfiber pad. If the microfiber pad is turned or reversed, debris may be left behind.

IV. Change the microfiber pad after every room. The microfiber pad should be used for one restroom only, and then laundered before reuse.

Inspect: This is perhaps the most often forgotten step and yet the most important. Look around the room for furniture out of place, trash receptacles not replaced, spray bottles left behind, etc.

Look for soiled areas missed earlier. The room should look clean and orderly when you leave.

I.

I.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC-107-015- GJRPA Electrical Safety Procedure GJR Administrators 2/24/2021 3/1/2021

EOC-107-015-GJRPA – Electrical Safety Procedure George Junior Republic will address electrical safety, as indicated by the following: A. Safety 1. Lock Out/Tag Out. a. All electrical circuit conductors and circuit parts should be considered energized until the source(s) of energy is (are) removed, at which time they should be considered de-energized. They should not be considered to be in a safe condition until all sources of energy are removed, the disconnecting means is under lock out/tag out, the absence of voltage is verified by an approved voltage testing device, and, where exposure to energized facilities exist, are temporarily grounded. b. Check for other sources of energy such as hydraulic, mechanical, thermal, etc. and lock out as necessary. c. Lock Out/Tag Out requires a written program, specific equipment procedures, and regular evaluation.

2. Personal Protective Equipment (PPE): Employees working in areas where there are possible electrical hazards should be provided with, and should use, PPE that is appropriate for the specific part(s) of the body to be protected and for the work to be performed. a. Head, Face, Neck, and Chin Protection I. Employees should wear nonconductive flame-resistant head protection wherever there is a danger of head injury from electric shock or burns due to contact with exposed, energized electrical conductors or circuit parts, or from falling objects.

II. Where there is potential exposure to arc flash burns, or to flying objects, the head protection should be supplemented by a cape, scarf, and full face shield or hood with a viewing window. b. Eye Protection I. Face shields, windows, and safety glasses should be used to protect the eyes from potentially flying or falling objects.

II. Where there is potential exposure to arc flash conditions, they should protect the eyes from the resulting thermal and luminous energy. c. Hand and Arm Protection I. Insulating rubber gloves with leather protectors and insulating rubber sleeves should be used as required where there is danger of hand and arm injury from electric shock or burns due to contact with exposed, energized electrical conductors or circuit parts.

II. Appropriate hand and arm protection should be worn where there is possible exposure to arc flash burns.

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d. Equipment Inspection: Safety and protective equipment and protective tools should be visually inspected for damage and defects before initial use and at intervals thereafter as service conditions require, but in no case should the interval exceed 1 year.

3. Testing Equipment: Test instruments and their accessories should be voltage rated for circuits and equipment to which they will be connected and should be suitable for the environment in which they will be used and for the conditions of use.

4. Confined Spaces Entry a. When work is performed in confined or enclosed spaces, such as manholes and vaults that contain exposed energized electrical conductors or circuit parts, precautions should be taken to avoid inadvertent contact with the energized parts. b. Items such as doors should be secured to prevent their swinging into an employee and causing the employee to contact exposed energized parts.

5. Safety Signs, Tags, and Barricades a. Safety signs, safety symbols, or accident prevention tags should be used where necessary to warn employees about electrical hazards that might endanger them. Such signs and tags should meet the ANSI requirements for signs and tags. b. Barricades should be used in conjunction with safety signs where it is necessary to prevent or limit employee access to work areas exposing employees to noninsulated energized electrical conductors or circuit parts. Conductive barricades should not be used where they might cause an electrical hazard.

B. Work Hazards 1. Alertness: Employees should not knowingly be permitted to work in areas containing exposed energized parts or other electrical hazards while their alertness is recognizably impaired due to illness, fatigue, or other reasons.

2. Illumination a. Employees should not be permitted to enter spaces containing exposed energized conductors or circuit parts unless adequate illumination is provided. b. Where lack of illumination or an obstruction precludes observation of the work to be performed, employees should not perform any task or operation that requires being within the limited approach boundary.

3. Conductive Articles Being Worn: Conductive articles of jewelry and clothing, such as watch bands, bracelets, rings, key chains, necklaces, metalized aprons, cloth with conductive thread, metal headgear, or unrestrained metal frame glasses, should not be worn where they present an electrical contact hazard with exposed energized conductors or circuit parts, unless such articles are rendered nonconductive by covering, wrapping, or other insulating means.

4. Conductive Materials, Tools, and Equipment Being Handled a. Conductive materials, tools, and equipment that are in contact with any part of an employee’s body should be handled in a manner that will prevent accidental contact with exposed energized electrical conductors or circuit parts. b. Such materials and equipment include but are not limited to long conductive objects, such as ducts, pipes and tubes, conductive hose and rope, metal-lined rules and scales, steel tapes, pulling lines, metal scaffold parts, structural members, bull floats, and chains.

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a. Employees should use suitably insulated tools and/or handling equipment when working where it could reasonably be anticipated to make accidental contact. b. Insulated tools should be protected from damage to the insulating material. c. Tools and their accessories should be insulated for a voltage not less than that of the conductors and circuit parts on which they will be used and should be suitable for the environment in which they will be used and for the conditions of use.

6. Portable Ladders: Portable metal ladders or ladders that have longitudinal metallic reinforcement should not be used when working within the limited approach boundary.

7. Testing Equipment a. Portable meters and instruments are necessary for testing and troubleshooting, especially on circuits of 600 volts or less. These include general purpose volt meters, volt-ohmmeters, and clip-on-type ammeters with multi-scale ranges. In addition, recording meters are useful for measuring magnitudes and fluctuations of current, voltage, power factor, watts, and voltamperes versus time values. b. Other valuable test equipment includes devices to measure the insulation resistance or motors and similar equipment in the megohm range and similar instruments in the low range for determining ground resistance, lightning protection systems, and grounding systems. c. Continuity testers are particularly valuable for checking control circuits and for circuit identification. d. Receptacle circuit testers are devices that, by a pattern of lights, indicate some type of incorrect wiring of 15 and 20 ampere, 125 volt grounding type receptacles.

C. Housekeeping 1. In the process of routine housekeeping, employees should be observant and report conditions that could cause electrical shock hazards.

2. Areas around electrical equipment such as circuit breaker panels, disconnects, and fixed power tools should be kept free from stored items, debris, and any liquids or material that could create slippery floors or obstruct access to the equipment for maintenance or emergencies.

D. Training 1. Employees will be trained to understand the specific hazards associated with electrical energy.

2. Training should include safety-related work practices and procedural requirements as necessary to provide protection from the electrical hazards associated with their respective job or task assignments and how to identify and understand the relationship between electrical hazards and possible injury.

3. Before starting each job, the employee in charge should conduct a job briefing with the employees involved. The briefing should cover such subjects as: hazards associated with the job, work procedures involved, special precautions, energy source controls, and personal protective equipment requirements.

4. Employees should be instructed to be alert at all times when they are working near exposed energized parts and in work situations where unexpected electrical hazards might exist. Employees should be instructed not to reach blindly into areas that might contain energized parts.

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5. A key concept to be covered is: "Do not become part of any electrical circuit."

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC-107-016- GJRPA Lock Out Tag Out Procedure GJR Administrators 2/24/2021 3/1/2021

EOC-107-016-GJRPA – Lock Out Tag Out Procedure A. General Definitions of Terms Used in the Plan: 1. Lock Out is the process of blocking the flow of energy from a power source to a piece of equipment, and keeping it blocked out. Lock Out is accomplished by installing a Lock Out device to the power source so that equipment powered by that source cannot operate.

(Types of Lock Out devices are padlocks, blocks/chains and other specific devices made for Lock Out.) 2. Tag Out is the placing of a tag on the power source. The tag acts as warning not to restore energy, but is not a physical restraint. Tags must be clearly marked stating “Do Not Operate” and must be applied by hand.

3. Authorized Employees are those who can physically Lock Out or Tag Out a machine or equipment to be serviced.

4. Affected Employees are those who operate equipment that can be Locked Out or Tagged Out or who work in the area where a Lock Out/Tag Out device may be used.

5. Other Employees are those who must know why Lock Out/Tag Out process is being used, and need to be knowledgeable about the process.

B. Responsibilities 1. OSHA has required employers to develop a plan for the control of hazardous energy or Lock Out/Tag Out. The plan is to be applied to the service and maintenance of any equipment, where an unexpected startup or accidental release of stored energy could injure employees.

2. This plan is accomplished by accepted engineering practices and control measures, more specifically through Lock Out/Tag Out devices. When a Lock Out device is not feasible, a Tag Out card will be used.

3. The Director of Maintenance is the Lock Out/Tag Out Coordinator and is responsible for the following: a. The administration of the overall plan for Lock Out/Tag Out. Implementation of the training for the Lock Out/Tag Out Program. b. Providing the technical assistance in determining the need for Lock Out/Tag Out devices and selection of appropriate types of devices. c. Providing educational materials to be used in training and as reminders of the program. d. Periodic evaluations as well as the annual audit of the program. e. Maintenance of all master keys to the various devices. f. Ensure that George Junior Republic policies and procedures include this program as a part of any procedure where applicable.

4. The Maintenance Supervisor as a part of the Lock Out/Tag Out process is responsible for the following:

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a. Using the Lock Out/Tag Out devices supplied to him/her in accordance with instructions, training and George Junior Republic’ policies and procedures. b. Ensure that Lock Out/Tag Out devices are available as needed. c. Ensure that Lock Out/Tag Out devices are used whenever maintenance is being performed on any equipment where an employee or other person could be injured by an unexpected start-up of equipment or release of stored energy.

5. The Authorized Employee as a part of the Lock Out/Tag Out process is responsible for the following: a. Using the Lock Out/Tag Out devices supplied to him/her in accordance with instructions, training and George Junior Republic’ policies and procedures. b. Maintain and care for his/her personal Lock Out/Tag Out device. c. Report any lost equipment or equipment malfunction. d. Report any incidents of near misses to the Maintenance Supervisor or program coordinator.

6. Contractors working on the property or facilities of George Junior Republic will be required to follow this procedure as set forth in this plan.

C. Selection of Lock Out Tag Out Devices 1. Lock Out/Tag Out devices are selected by the Lock Out/Tag Out program coordinator.

2. Lock Out/Tag Out devices will be capable of withstanding the maximum amount of exposure for the maximum period of time.

3. Lock Out devices will be substantial enough to prevent removal without the use of excessive force or unusual techniques, such as with the use of bolt cutters or other types of metal cutting tools. The type of devices would include but are not limited to the following: a. Keyed Padlocks used for the purpose of securing various types of lockout devices b. Valve Lockout Covers used on lock out gate, globe, & OS & Y valves c. Butterfly Valve Lock Out used to secure the handle of a butterfly valve d. Circuit Breaker Lock Out used to attach to circuit breakers to lock out individual breakers e. Ball Valve Lock Out used to secure the handle of a ball value f. Electrical Lock Out Plugs used to encapsulate an electrical plug to prevent it from being plugged into a receptacle g. Wall Switch Lock Out can be placed on a typical wall switch to lock out the switch h. Multiple Lock Out Hasp used on a lock out device with multiple keyed padlocks 4. Tag Out Devices shall be of the following: a. Tag Out devices are to be constructed and printed so that exposure to weather conditions or wet/damp locations will not cause the tag to deteriorate or become illegible. b. Tags will not deteriorate when used in corrosive environments. c. Tag Out devices, including their means of attachment, will be substantial enough to prevent inadvertent or accidental removal. d. Tag Out devices must warn against hazardous condition if the machine or equipment is energized and include a legend. e. Tag Out tags for George Junior Republic will have the following specifications: i.

The size of the tag will be 3” x 5.”

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ii.

The top of the tag will have a heavy-duty metal grommet to reinforce the tag from being torn off. iii.

Lettering on the tag is to be visible from 5’ away and read “DANGER – EQUIPMENT LOCKED OUT.” 5. Keyed Padlocks will be used to lock out equipment. This lock will not be duplicated and will not be master keyed. Each lock will be color coded and have the employee’s name printed on each lock to identify whose lock is on the locked out device.

D. Distribution of Lock Out/Tag Out Devices 1. The Director of Maintenance as Program Coordinator will be responsible for the distribution of all Lock Out/Tag Out devices. All Lock Out/Tag Out devices will be distributed in the following manner: a. Employees i.

Each authorized employee will receive at the cost of George Junior Republic, a keyed padlock. The keyed padlock will be color coded and have the employees name printed on the lock. ii.

The employee will be issued only one key and a second key will be kept by the program coordinator. Under no circumstances will the lock and key be loaned out nor will a duplicate key be made without the authorization of the program coordinator. b. Employee Work Carts i.

Each employee work cart will be equipped with the following Lock Out/Tag Out devices: A. Valve Lock Out Covers used to lock out gate, globe, OS & Y valve handles from 2 ½” – 5” B. Ball Valve Lock Out used to secure the handle of a ball valve C. Circuit Breaker Lock Out used to attach to circuit breaks to lock out individual breakers D. Electrical Lock Out Plugs used to encapsulate and an electrical plug to prevent it from being plugged into a receptacle E. Wall Switch Lock Out can be placed on a typical wall switch to lock out the switch F. Multiple Lock Out Hasp used on a lock out device with multiple keyed padlocks G. Lock Out cards to inform others that the equipment is locked out and by whom ii. It is the responsibility of the employees assigned to each work cart to report any malfunctioning lock out devices to the maintenance supervisor so that he/she will see that the devices are replaced. In addition, it is also the responsibility of the employee assigned to the work, to keep a stock of tag out cards available. Additional cards can be obtained from the program coordinator, or the maintenance supervisor of the Lock Out/Tag Out station in the Maintenance Shop.

2. Lock Out/Tag Out Station a. A Lock Out/Tag Out station is located on the wall in full view of the maintenance shop. The station has been supplied with all the various types of lock out devices which would be needed to perform service and maintenance of equipment.

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b. Listed below are the items which are available at the Lock Out/Tag Out Station. i.

Keyed Padlocks – Additional keyed padlocks are available with only one key. These locks are color coded and numbered and the one using these locks must sign out the lock. ii.

Valve Lockout Covers used on lock out gate, globe, & OS & Y valves iii.

Butterfly Valve Lock Out used to secure the handle of a butterfly valve iv.

Circuit Breaker Lock Out used to attach to circuit breakers to lock out individual breakers v.

Ball Valve Lock Out used to secure the handle of a ball value vi.

Electrical Lock Out Plugs used to encapsulate an electrical plug to prevent it from being plugged into a receptacle vii.

Wall Switch Lock Out can be placed on a typical wall switch to lock out the switch viii.

Multiple Lock Out Hasp used on a lock out device with multiple keyed padlocks ix.

Lock out tags – Additional Lock out tags are available. c.

It is the responsibility of the Maintenance Supervisor to supply/maintain and monthly audit the Lock Out/Tag Out station and give a written monthly report to the program coordinator.

E. How to Control the Hazardous Energy 1. The following procedures for equipment which would require Lock Out/Tag Out, shall cover the following elements and actions and will be done in the following sequences for servicing and maintenance of any equipment at George Junior Republic.

2. Preparation for shutdown: Before an authorized or affected employee turns off a piece of equipment, the authorized employee must have knowledge of the following: a. The type and the magnitude of the hazardous energy (electrical, mechanical, pneumatic, hydraulic, chemical, thermal, etc.) b. The hazards of the energy to be controlled (volts, Pressures, temperatures, etc.) c. Methods or means to control the energy (disconnects, blocks, valves, etc.)

3. Equipment Shutdown: The equipment must be turned off or shut down. An orderly shutdown must be done to avoid any additional hazards to employees as a result of the equipment being de-energized (equipment should be shut down according to the manufacturer’s recommendations when possible).

4. Equipment Isolation: All energy isolating devices that are needed to control the energy to the equipment will be physically located and operated in such a manner as to isolate the equipment from the energy source.

5. Lock Out or Tag Out Devices Application a. Lock Out/Tag Out devices will be affixed to each energy isolating device by authorized personnel only. b. Lock out devices, when used shall be affixed in a manner that will hold the energy isolating devices (disconnect, valve, etc.) in a SAFE or OFF position. c. Tag Out devices, where used, shall be affixed in such a manner as will clearly indicate the operation, start-up or movement of energy isolating devices from the SAFE or OFF is prohibited.

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a. When serving or maintenance is performed by an employee or group of employees, they must use a procedure which will afford all the employees a level of protection equivalent to that provided by the implementation of a personal Lock Out/Tag Out device. b. Group lock out or tag out devices must be used in accordance with the required energy control procedures, including, but not limited to, the following specific requirements: i.

When more than one individual is involved in a lock out or tag out situation, assignment of the overall control responsibility must be designated to an authorized person to coordinate the affected work forces and ensure continuity of protection. ii.

Each employee must affix a personal lock out or tag out device when he/she begins work, and remove those devices when he/she stops working on the equipment being serviced or maintained. iii.

Direct communication must be maintained between the authorized personnel during shift change to ensure continuity of Lock Out/Tag Out protection to minimize exposure to hazards from the unexpected start up or release of stored energy. c. Releasing of Stored Hazardous Energy i.

Following the placement of Lock Out/Tag Out devices to an energy isolation device, all potentially hazardous stored energy or residual energy will be relieved, disconnected, restrained, and otherwise rendered safe (bleed offs, grounding circuit, capacitors, etc.) ii.

If there is a possibility of re-accumulation of stored energy to a hazardous level, proof isolation will be continued until the servicing or maintenance is completed, or until the possibility of maintenance is completed, or until the possibility of such accumulation no longer exists. iii.

If the equipment to be worked on is powered by fluid, air or steam, the following sequence should be followed: A. Lock out supply line valve in OFF position.

B. Bleed or drain the line valve and the equipment to be worked on to ensure against any stored pressure in the line that could cause the equipment to operate or partially move. d. Verification of isolation: Prior to starting work on equipment that has been locked out or tagged out, the employee will verify that isolation and deenergizing of the equipment has been accomplished.

F. Removal/Release from Lock Out/Tag Out 1. Before Lock Out/Tag Out devices are removed and energy is restored to any equipment, the following procedures must be followed and action taken by the authorized employees to ensure the following: a. The work area(s) are to be inspected to ensure that non-essential items have been removed and to ensure that the equipment components are operationally intact. b. The work area must be checked to ensure that all employees have been safely positioned or removed from the equipment. c. Removal of each lock out or tag out device must be removed from the energy isolation device by the employee who attached the Lock Out/Tag Out device.

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d. After Lock Out/Tag Out devices are removed and before any equipment is started, all affected employees will be notified that the Lock Out/Tag Out device has been removed.

2. When an authorized or affected employee applies a Lock Out/Tag Out device and is not available to remove their lock out device and it is verified that the employee is not on site, the device may be removed under the direction of the Maintenance Supervisor. This exception can only be done in an emergency situation. A report must be filed with the Program Coordinator and he/she must investigate all circumstances to do with this incident.

3. Temporary Removal of Locks & Tags for Testing or Positioning of Equipment a. Lock Out/Tag Out devices may be temporarily removed from the energy isolating device and equipment re-energized only when necessary and under special conditions such as testing or positioning of equipment or components. b. The following sequence of action must be followed for re-energizing of any piece of equipment: i.

Clear the equipment of tools and materials ii.

Remove the lock out or tag out devices as specified in this standard iii.

Energize and proceed with testing or positioning iv.

De-energize all systems, isolate the equipment from the energy source and re-apply lock out or tag out devices as required by this standard.

G. Vendor/Outside Contractors 1. The Maintenance Department and outside vendors/contractors must inform each other of their respective Lock Out/Tag Out programs, and ensure that all parties understand and comply with all restrictions and/or prohibitions of the other employer’s energy control program.

2. Vendors/contractors notification is accomplished via the following: a. George Junior Republic standard service agreements require compliance with all of George Junior Republic’ policies. b. Standard AIA documents and specification manuals for construction/renovation contracts requiring contractors to comply with OSHA and George Junior Republic’ Lock Out/Tag Out requirements.

3. The Director of Maintenance or his/her designee will be responsible for ensuring compliance with the vendors/contractors provisions for Lock Out/Tag Out. The Director of Maintenance and the Maintenance Staff are permitted to stop outside contractors from working on George Junior Republic’ equipment or property if this plan is violated.

H. Training and Education 1. Employee training for all maintenance staff and others as determined by the program coordinator, will be performed at the time of initial hiring and annually thereafter.

2. Re-training will occur whenever there is a change in job assignments, a change in equipment, a change in the process or operation that presents a new hazard, or change in energy control procedures.

3. The training program will consist of the following: a. Authorized Employee Training: Authorized employees must receive training in the following: i.

The recognition of the applicable hazardous energy sources

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ii.

The type and magnitude of the energy available on the property and facilities of George Junior Republic iii.

The methods and means necessary for energy isolation and control b. Affected Employee Training: Each affected employee must be instructed in recognizing when the control procedure is being implemented and understanding the purpose of the procedure. c. Other Employees: All other employees must be instructed about the procedures and the prohibition relating to attempts to restart or re-energize equipment which is locked out or tagged out. Employees will be told not to attempt to restart a piece of equipment when there is a lock out device or a tag out card in place. d. Basic topics to be covered as a part of the training: i.

Reasons for the Lock Out/Tag Out devices ii.

When Lock Out/Tag Out devices should be used iii.

Procedures for application and removal of Lock Out/Tag Out devices iv.

Removal of energy controls v.

Storage methods vi.

Inspection procedures I.

Periodic Inspections: It is the responsibility of the Director of Maintenance in concert with the Facility Manager to conduct the following reviews/inspections: 1. Annual review/revision of all policies and procedures for this program 2. Review of responsibilities with each authorized and affected employee involved in a Lock Out/Tag Out situation.

3. Certification that the review/revisions have been performed. The certification will identify the equipment on which the energy control procedure was used, the date of the review, the employees included in the inspection, and the coordinator performing the review.

J.

Record Keeping: The following records are to be maintained by the program coordinator and retained in the Director of Maintenance.

1. Records of employees who have been trained in the program 2. Records of employees who have been assigned Lock Out/Tag Out devices 3. Records of all reviews/audits done by the program coordinator 4. Records of any incidents regarding improper use of Lock Out/Tag Out device

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 107 -017- GJRPA Pest Control Procedures GJR Administrators 2/24/2021 3/1/2021

EOC-107-017-GJRPA – Pest Control Procedures George Junior Republic will provide an environment that is free from common household pests including, but not limited to, roaches, ants, mosquitoes, flies, mice and rats as follows: A. Responsibilities 1.

The Maintenance Director will be responsible to oversee the contracting services of a certified professional pest control company to meet the regulatory compliance for DHS and Pennsylvania Department of Health.

2.

A certified company will be retained by the facility to perform a preventive pest control program that provides for a pest free environment and meets all the requirements of OSHA, the Pennsylvania Right-To-Know Act and all regulations relating to the EPA. 3.

A certified pest technician will perform monthly inspections of the facility both interior and exterior of the following areas: a. Central kitchen and all auxiliary areas of the dining services department b. Laundry area c. Boiler rooms & mechanical rooms d. Entrances and perimeter of all buildings on the campus. e. The technician will identify areas of potential problems and identify any active pest activity and provide a customized treatment program.

4. The Maintenance Director and the technician will provide ongoing monitoring and adjusting the treatment accordingly to maximize its effectiveness.

B. The contracted firm shall also be available on retainer basis in the event that their services are needed in areas not defined as part of the regular monthly inspection program.

C. A written service report will be completed and kept on file in the Maintenance office upon completion of both routine inspections and other call back services that might occur.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 107 -018- GJRPA Tire Maintenance and Repair Procedures GJR Administrators 2/24/2021 3/1/2021

EOC-107-018-GJRPA – Tire Maintenance and Repair Procedures The following procedures outline the tire maintenance and repair process.

A. Tire Service 1.

Use the positive lock-down device to hold the wheel on the tire machine before you attempt to inflate the tire. If tire is mounted on a machine that does not have a positive lock-down device, perform inflation in a safety cage.

2.

Use an extension air hose with an air pressure gauge to check the tire pressure. Do not inflate beyond 40 pounds of air pressure when trying to seat the beads. If both beads are not completely seated when pressure reaches 40 pounds, completely deflate the assembly, reposition the tire and/or tube on the rim, re-lubricate, and re-inflate.

3.

Inspect both sides of the tire to be sure that the beads are evenly seated.

4.

After the beads are fully seated, adjust the tire pressure to meet the operating pressure labeled on the tire sidewall.

5.

Replace a tire on a rim with another tire of exactly the same rim diameter designation and suffix letters.

6.

Do not mount or use tires, tubes, wheels or rims that are split, cracked, cut or contain signs of other structural defects.

7.

Wear leather gloves when removing rocks, glass and other foreign materials from the inside of the tire.

B. Tubeless Tires 1.

Demounting Procedures a. Place the tire in a horizontal position on the changer with the narrow ledge of the wheel facing up. b. Remove valve core and allow the tire to completely deflate. c. Center the wheel and securely fasten it onto the changer with the hold-down cone. d. Loosen both tire beads from rim flanges. If the beads do not readily separate from the rim flange, do not force or hammer. Use the rubber tire lubricant labeled "Non-Petroleum Based Lubricant" to lubricate the tire, rotate tire to another position and try again. Never use antifreeze, silicones or petroleumbased lubricants. e. After beads are loosened from rim flanges, lubricate the inside of the wheel and both bead areas of the tire.

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f.

Use a tire iron to bring the bead of the tire onto the rotating finger of the tire changer. Hold the tire bead in the center wheel well during this operation. Do not use a pipe or a makeshift bar. g. Start the tire changer to remove the top bead from the wheel. h. Again use the rubber tire lubricant labeled "Non-Petroleum Based Lubricant" to lubricate the tire beads and bead seat areas of the wheel including the dropcenter well of the wheel. i. Use a tire iron to raise the bottom bead and bring it over the rotating finger of the changer. j. Use your hip and hand to hold the side of the tire opposite the rotating finger down in the center well of the wheel.

2.

Mounting Procedures a. Do not mount a tire on a wheel rim that has molten metal scars or other signs that it has been repaired by welding or brazing. b. Remove any oxidized rubber, dried soap solution, rust or heavy paint from the rim flanges and bead ledges (especially hump and radius) using a wire brush.

Replace valve stems that are cracked, split, cut or are otherwise visibly damaged. c. Place wheel on changer with narrow bead-ledge up. Center wheel and securely fasten it onto the changer with the hold-down mechanism. d. Use the rubber tire lubricant labeled "Non-Petroleum Based Lubricant" to lubricate sides and bases of tire beads, rim flanges and bead ledge areas. Do not use antifreeze, silicones or petroleum-based lubricants. e. Remove any tools, foreign objects or liquids that may be present inside the tire casing. f. In mounting the tire, push the bottom bead first in the well of the wheel. g. Push the top bead down into the center well of the wheel. Hold the tire in this position while the rotating finger runs the bead onto the wheel. Center tire on rim. h. Install the valve core. i. Tighten the hold down cone before inflating the tire. Use an extension air hose with gauge and clip-on chuck to permit operator to stand clear of the tire assembly. Slowly inflate the tire until the beads "pop" on the bead ledge of the wheel. Prior to inflating the tire, loosen the hold down cone so that it and the tire assembly can be removed later. Inflate the tire to operating pressure labeled on the tire sidewall.

C. Tube Type Tires 1.

Demounting Procedures a. Remove all balance weights from the rim. Place tire in a horizontal position on changer with the narrow ledge of the wheel facing up. Remove valve core and completely deflate the tire.

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b. Center the wheel and securely fasten it onto the changer with the hold-down cone. c. Loosen both tire beads from rim flanges. If the beads do not readily separate from the rim flange, do not force or hammer. Lubricate only with rubber lubricant approved by the manufacturer and rotate tire to another position and try again. Never use antifreeze, silicones or petroleum-based lubricants. d. After beads are loosened from rim flanges, lubricate the inside of the wheel and both bead areas of the tire. e. Use a tire iron to bring the bead of the tire onto the rotating finger of the tire changer. Hold the tire bead in the center wheel well during this operation. Do not use a pipe or a makeshift bar. f. Start the tire changer to remove the top bead from the wheel. g. Starting at the valve area, remove the tube from the tire by hand. h. Again lubricate the tire beads and bead seat areas of the wheel including the drop-center well of the wheel. i. Use a tire iron to raise the bottom bead and bring it over the rotating finger of the changer. j. Use your hip and hand to hold the side of the tire opposite the rotating finger down in the center well of the wheel.

2.

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Mounting Procedures a. Use a wire brush to remove any oxidized rubber, dried soap solution, rust or heavy paint from the wheel well, rim flanges and bead ledges (especially hump and radius) so that interior surfaces are smooth and clean. If wheel is spoked, visually inspect drop center well rim strip for rips and cracks. If necessary to replace the strip, use one-inch wide plastic electrician's tape. b. Place wheel with the narrow bead ledge up on the changer. Center and securely fasten wheel to changer with changer hold-down cone. c. Insert the tube in the tire and partially inflate to round out tube. Use a brush or cloth to apply a solution of natural vegetable oil soap or rubber lubricant to the tube base and the base of the top and bottom beads. Do not let lubricant run between the tire and tube. Do not use antifreeze, silicones or petroleum-based lubricants. d. Mount the bottom bead on the wheel, being careful not to pinch the tube against the rim. e. After aligning the tube valve with the valve stem hole in the rim, insert and center valve stem through stem hole in the rim. f. Mount top bead of the tire on the rim so that the bead in the valve area will be the last part of the bead to go over the rim flange. Be careful not to pinch or disturb the tube. Re-center the valve stem if necessary, by rotating both tire and tube. Reinstall the valve core.

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g. Use an extension air hose with gauge and clip-on chuck to permit operator to stand clear of tire assembly. Inflate slowly to seat tire beads. Do not exceed 40 psi to seat beads. h. To prevent tube wrinkling or buckling, remove valve core to completely deflate the tube. Reinsert valve core and firmly seat it. i. Re-inflate assembly to the operating pressure labeled on the tire sidewall.

D. Wheel Mounting/Demounting On Vehicle 1.

Position the lift so that the axle hub of the vehicle is about waist height.

2.

Position the tire and wheel on the floor so that the inside of the tire faces you and the outside of the tire faces the car.

3.

Place hands on the side of the tire with the tire resting against your thigh just above the knee.

4.

With a continuous motion, straighten up using your thigh as a pivot point. Rotate the tire until most of the weight is resting on your thigh. The inside of the tire is now facing the car.

5.

Continuing the momentum, the tire and wheel goes toward the hub with a little guidance from the hands.

6.

Position the wheel and hub hole on the hub and align the lugs with the holes.

7.

Reverse this procedure when demounting.

E. Tire Handling 1.

When loading tires onto or unloading tires from a vehicle, do not throw the tires off of the truck; use the following procedure: a. Bend at knees, grasp tire with two hands, elevate tire to upright position and carry b. the tire to the end of the truck. c. Hand tire off to a co-worker.

2.

Do not stack tires above your shoulder level.

3.

When unstacking tires that are above your shoulder height, use two people to unstack down to shoulder height.

4.

Carry tires with your hands. Do not carry more than two tires at a time; Do not roll tires.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 107 -019- GJRPA Tool Safety Procedures GJR Administrators 2/24/2021 3/1/2021

EOC-107-019-GJRPA – Tool Safety Procedures Employees must learn to recognize the hazards associated with the different types of tools and the safety precautions necessary to prevent those hazards, as identified in the following procedure.

A. General Tool Safety Information a. Use the right tool for the job to be done. Also, use the tool in the manner for which it was intended. That means, according to the manufacturer's instructions. b. Use quality tools that are kept in good condition with regular maintenance. c. Examine each tool for damage before use. d. The appropriate signage should be posted where hazardous work is to be done to remind workers of the hazards. e. Appropriate Personal Protective Equipment (PPE) should be provided and worn when using tools. f. When maintenance is necessary, the machine should be completely shut down, its control switches locked and tagged in the "OFF" position using Lock Out/Tag Out procedures. g. Always follow the manufacturer's prescribed methods for equipment adjustment and use. h. Guards a. Hazardous moving parts of power tools need to be safeguarded if such parts are exposed to contact by employees (belts, gears, shafts, pulleys, sprockets, spindles, drums, fly wheels, chains, or other reciprocating, rotating, or moving parts). b. Guards, as necessary, should be provided to protect the operator and others from the point of operation, in-running nip points, rotating parts, and flying chips and sparks. c. Guards should be activated to ensure that they operate properly. d. Make sure all equipment guards are in place and functional before beginning work. e. Safety guards must never be removed when a tool is being used.

B.

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Shop Layout 1. Proper layout, spacing, illumination and arrangement of equipment, machinery, passageways, and aisles aid safe operations in the maintenance shop and help avoid congestion. a. Equipment and machinery should be arranged with sufficient space to handle the material with the least possible interference from or to workers, or other work being performed. Machines will be placed so it is not necessary for an operator to stand in a passageway or aisle. Additionally, machine positioning should allow for easy maintenance, cleaning, and removal of scrap.

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b. Consider marking clear zones of sufficient dimensions around shop tools to accommodate typical work. Mark the clear zones with yellow or yellow and black hash-marked lines, 2 to 3 inches wide. If pieces of stock to be worked exceeds workplace/clear zone floor markings, rope/stanchions may be used to temporarily extend the workplace.

2. Passageways/aisles should be provided and marked to permit the free movement of employees bringing and removing material from the shop. These passageways are independent of clear zones and storage spaces. They should be clearly recognizable.

3. Adequate illumination should be provided to ensure safe working conditions. a. Portable lamps should have UL approved plugs, handles, sockets, guards, and cords for normal working conditions. b. At least 50 foot-candles of illumination should be provided at all work stations.

However, fine work may require 100 foot-candles or more. This can be obtained with a combination of general lighting plus supplemental (localized/station) lighting.

4. Floors should be kept as clean and dry as possible to prevent accidental slips with or around dangerous hand tools. Trash and other waste materials should be kept in fire proof receptacles. Trash should not be allowed to accumulate and should be removed and disposed of as soon as practical to prevent possible fires from spontaneous combustion.

C. Training 1. Upon hire, maintenance staff will receive education on the safe use of tools.

2. Employees will learn: a. How to hold the tool for best control b. How to correctly install tool attachments c. Ways to ensure the work piece is held fast while the tool is running d. How to adjust the tool for various purposes and situations e. How to care for and clean each tool f. How to recognize signs that the equipment is working improperly g. Safety hazards associated with each type of tool 3. While employees may not be able to complete all repairs, they can complete some, and they must be trained in how to complete them safely.

4. Staff must report tool safety issues to a supervisor.

D. Hand Tool Safety 1. When personnel use hand tools while they are working on ladders, scaffolds, platforms, or work stands, they should use carrying bags or tool belts for tools. Workers should not drop tools when finished with them.

2. The Maintenance Director should routinely inspect all hand tools used in the operation under their supervision. Defective tools should be immediately removed from service.

3. Saw blades, knives, or other tools should be directed away from aisle areas and other employees working in close proximity.

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4. Around flammable substances, sparks produced by iron and steel hand tools can be a dangerous ignition source. Where this hazard exists, spark-resistant tools made from brass, plastic, aluminum, or wood provide for greater safety.

5. Screwdrivers a. Screwdrivers should never be used as a punch, wedge, pry bar or pliers. If the blade is bent, the handle broken or the tip twisted and dull, the screwdriver can slip out of the slot and cause injury. b. Select a screwdriver tip that corresponds to the screw. Workers may need to redress the tip to keep it sharp and square instead of allowing the tip to become rounded. This condition can cause injuries from the screw slipping out of the slot. c. Phillips screwdrivers have less tendency to slip out due to blade design. d. To enhance safety when using screwdrivers, workers should be instructed to hold the work piece in a vise or lay it flat. e. If working around current-bearing equipment, they should use a screwdriver with an insulated handle. This precaution reduces the chances of a short-circuit when working on electrical equipment.

6. Workers should wear eye protection when driving implements into surfaces.

7. Tag worn, damaged, or defective tools "Out of Service" and do not use them.

8. Do not use a tool if its handle has splinters, burrs, cracks or splits, or if the head of the tool is loose.

9. Do not use impact tools such as hammers, chisels, punches, or steel stakes that have mushroomed heads.

10. When handing a tool to another person, direct sharp points and cutting edges away from yourself and the other person.

11. Do not chop at heights above your head when working with a hand axe.

12. Do not carry sharp or pointed hand tools such as screwdrivers, scribes, aviation snips, scrapers, chisels or files in your pocket unless the tool or pocket is sheathed.

13. Do not perform "make-shift" repairs to tools.

14. Transport hand tools only in tool boxes or tool belts.

15. Wear safety glasses, goggles, or face shields when operating grinders.

E. Electrical Tool Safety 1.

Do not use power equipment or tools on which you have not been trained.

2.

Keep power cords away from the path of vacuum cleaners, floor polishers, and grinders.

3.

Do not carry plugged in equipment or tools with your finger on the switch.

4.

Do not carry equipment or tools by the cord.

5.

Disconnect the tool from the outlet by pulling on the plug, not the cord.

6.

Turn the tool off before plugging or unplugging it.

7.

Do not leave tools that are "On" unattended.

8.

Do not handle or operate electrical tools when your hands are wet or when you are standing on wet floors.

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9.

10.

Turn off electrical tools and disconnect the power source from the outlet before attempting repairs or service work. Tag the tool "Out of Service.”

Do not drive over, drag, step on, or place objects on a cord.

F. Portable Power Tool Safety 1. Operators must read and understand the manufacturer's operating manual.

2. Ground all tools unless double insulated or powered by a low-voltage isolation transformer or battery. Where a tool is equipped with a three-prong plug, it must be plugged into a three-hole electric receptacle known to be grounded. If an adapter is used to accommodate a two-hole receptacle, attach the adapter with a screw to a known ground. The third prong should never be removed from the plug.

3. Avoid dangerous environments. Do not use power tools in a damp, wet and/or explosive atmosphere; fumes, dust or flammable materials.

4. Be aware of all power lines and electrical circuits, water pipes, and other mechanical hazards in your work area, particularly those below the work surface, hidden from the operator's view.

5. Wear proper apparel. Do not wear loose clothing, dangling objects or jewelry. Long hair must be restrained. Gloves and safety footwear are recommended during use of electric tools, but should not be worn when operating certain power tools. Check appropriate tool manuals.

6. Never use a defective power tool. A defective tool can cause a fire resulting from electrical shorts or faulty power cords and switches. The power tool should be repaired immediately or discarded.

7. Be sure to visually inspect for frayed power cords and loose connections where the cord meets the power tool. Replace damaged or worn power cords immediately.

8. Personnel who are required to use portable power tools in their work should be thoroughly trained in safe operating practices. Safe operating procedures should be set up for each type of tool consistent with the manufacturer's instructions.

9. The following general precautions should be observed by users: a. Never carry a tool by the cord or hose. Do not use the electric cords on tools for hoisting or lowering tools. b. Never yank the cord or the hose to disconnect it from the receptacle. c. Keep cords and hoses away from heat, oil, and sharp edges. d. Disconnect tools when not in use, before servicing, and when changing accessories such as blades, bits and cutters. e. All observers should be kept at a safe distance away from the work area. f. Secure work with clamps or a vise, freeing both hands to operate the tool. g. Avoid accidental starting: Never hold a finger on the switch button while carrying a plugged-in tool. h. Tools should be maintained with care. They should be kept sharp and clean for the best performance. Follow instructions in the user's manual for lubricating and changing accessories. i. Be sure to keep good footing and maintain good balance.

10. Safety Switches a. The following hand-held powered tools must be equipped with a momentary contact "on-off" control switch: drills, tappers, fastener drivers, horizontal, vertical and angle grinders with wheels larger than 2 inches in diameter, disc and belt sanders, reciprocating saws, saber saws, and other similar tools. They also 75 | P a g e

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may be equipped with a lock-on control provided that turnoff can be accomplished by a single motion of the same finger or fingers that turn it on. b. The following hand-held powered tools may be equipped with only a positive "on-off" control switch: platen sanders, disc sanders with discs 2 inches or less in diameter; grinders with wheels 2 inches or less in diameter; routers, planers, laminate trimmers, nibblers, shears, scroll saws and jigsaws with blade shanks <inch wide or less. c. Other hand-held powered tools such as circular saws having a blade diameter greater than 2 inches, chain saws, and percussion tools without positive accessory holding means must be equipped with a constant pressure switch that will shut off the power when the pressure is released.

11. Grinders a. Do not use grinding wheels that have chips, cracks or grooves. b. Do not use the grinding wheel if it wobbles. Tag it "Out of Service". c. Do not try to stop the wheel with your hand, even if you are wearing gloves. d. Do not use grinder if it is not firmly anchored to the work bench. e. Prior to installing a new grinding wheel, inspect the wheel for cracks or other visible damage; tap the wheel gently with a plastic screwdriver handle to detect cracks that are not visible. If the wheel has a dead sound rather than a ringing sound, do not use the wheel. f. Do not install a grinding wheel whose labeled RPM speed is lower than the rated speed of the grinder. g. Do not grind on the side of an abrasive wheel labeled "Type 1.” h. Do not clamp a portable grinder in a vise to use it as a bench grinder. i. Always use eye protection. j. Turn off the power when not in use. k. Never clamp a hand-held (portable) grinder in a vise.

12. Portable Circular Saws a. Sharp blades should be used. Dull blades cause binding, stalling, and possible kickback. They also waste power and reduce motor and switch life. Use the correct blade for the application and keep blades maintained in good condition for use. b. Before starting a circular saw, be sure the power cord and extension cord are out of the blade path and are long enough to freely complete the cut. Keep aware of the cord location. A sudden jerk or pulling on the cord can cause loss of control of the saw and a serious accident. c. For maximum control, the saw should be held firmly with both hands after securing the work piece. Work pieces should be clamped down. Check frequently to be sure clamps remain secure. Small pieces that can't be properly secured and material on which the saw shoe can't properly rest should not be cut. d. When starting the saw, the blade should be allowed to reach full speed before contacting the work piece. e. When making a partial cut, or if power is interrupted, the trigger should be immediately released. Don't remove the saw until the blade has come to a complete stop.

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f.

Wood that is wet, knotty, pitchy or warped should not be used. Such conditions cause excessive friction on the blade, resulting in kickbacks. g. The blade should protrude no more than 1/8 inch to 1/4 inch beyond the thickness of the stock. When changing a blade, make sure the power tool is unplugged from the power source.

13. Portable drills a. Drill bits should be tightened securely using the chuck key, making sure the key is secured when finished. Never attempt to free a jammed bit by repeatedly stopping and starting the drill. Instead, shut off the power, loosen the chuck so the bit separates from the chuck, and use a pliers to remove the bit from the work piece. b. Be sure the chuck is tightly secured to the spindle, especially on reversible type drills. The chuck key must be removed from the chuck before starting the drill. A flying key can be injury-inflicting. c. Check auxiliary handles, if part of the tool. Be sure they are securely installed.

Always use the auxiliary drill handle when provided for added control of the drill, especially if stalled conditions occur. Grasp the drill firmly by insulated surfaces. d. Always hold or brace the tool securely. Brace against stationary objects for maximum control. If drilling in a clockwise (forward direction), brace the drill to prevent a counterclockwise reaction. e. Don't force a drill. Apply enough pressure to keep the drill bit cutting smoothly.

If the drill slows down, relieve the pressure. Forcing the drill can cause the motor to overheat, damage the bit, and reduce operator control. f. Use a bit that is the correct size for the job. A bit that is too small may loosen and separate from the chuck. Using a bit that is too large can result in jamming. g. Tighten the chuck before starting the drill. Use bits that are sharp and free of dust, and blow/brush out dust from the bit if it becomes clogged. Grabbing a bit or chuck when turning the power on can result in burns, abrasions and other injuries.

14. Sanders a. Portable sanders are normally single-feature sanders disc, pad, or belt. b. Avoid contacting the sanding medium or other moving parts. c. Adequate ventilation of the work area is very important when using any type of sander. The use of local exhaust type systems or bag collection is also recommended.

15. Miter box saws and chop saws. a. Because of the saw's downward cutting motion, stay alert to keeping hands and fingers away from the blade's path. All manufacturer's guarding must be in place. b. When installing or changing a blade, be sure the blade and related washers and fasteners are correctly positioned and secured on the saw arbor.

16. Cordless Power Tools a. Perform charging in a dry location, away from combustible materials. Always recharge a cordless tool and its battery with its own specified charging unit.

Never attempt to recharge a cordless tool in a recharging unit not specifically recommended for that tool or battery pack by the manufacturer. b. Do not operate cordless tools in or near flammable liquids or in gaseous or explosive atmospheres. Motors in these tools normally spark and the sparks may 77 | P a g e

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ignite fumes. Only intrinsically safe equipment that is approved for such environments can be used in these atmospheres. c. Be aware that a cordless tool can always be in an operating condition because it does not have to be plugged into an electrical outlet. Unless batteries are removed, the tool can function any time the switch is on. d. Do not expose the battery cartridge to moisture, frost, or temperature extremes over 100 C degrees or under -20 C. Follow the manufacturer's storage requirements.

G. Compressed Air and Pneumatic Tool Safety 1. Use compressed-air tools carefully. Make sure that hose couplings are secure, that the hose is built for the pressure involved, and that leaks in the hose are repaired immediately. Failure to do so can result in injection injuries, in which oil, air, or toxic substances are injected underneath the skin.

2. The improper or inadvertent connection of items not designed for shop air pressure, i.e., equipment, storage vessels, or containers, to a shop air supply may cause serious personal injury and more than likely will damage the item being connected.

3. The maximum air pressure approved for general use in the shops and laboratories is 30 psi (pounds per square inch). This pressure is sufficient for most shop and laboratory operations and is not significantly hazardous. Use discretion and good judgment when using compressed air, even at this low pressure.

4. The following rules and practices are suggested to avoid personal injury, equipment damage, and potential environmental impact: a. All personnel assigned to shops with air compressors should be familiar with compressor operating and maintenance instructions. b. Compressed air is not to be used to blow dirt, chips, or dust from clothing. c. Air compressors should be maintained and stored strictly in accordance with the manufacturer's instructions. d. Do not use compressed air to transfer materials from containers when there is a possibility of exceeding the safe maximum allowable working pressure of the container. e. Do not use compressed air to transfer materials from standard 55-gallon drums.

Use a siphon with a bulk aspirator on a pump. f. It is dangerous to pressurize any container not designed for that purpose. g. Never use compressed air where particles can be accelerated by the air stream. h. Do not use compressed air to clean machinery or parts unless absolutely necessary. Where possible, use a brush. If necessary, use a minimum pressure and provide barriers or clear the area of personnel. Wear goggles to protect your eyes. i. Never apply compressed air to any part of a person's body. j. Keep the hose length between the tool housing and the air source as short as possible. k. Where possible, attach a short length of light chain between the hose and the housing on air-operated tools. This keeps the hose from whipping should the hose-tool coupling separate. l. Inspect air supply and tool hoses before using. Discard and label unfit hoses.

Repair hoses where applicable.

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m. Turn valve off and vent pressure from a line before connecting or disconnecting it. Never work on a pressurized line. n. Do not connect air supply respirators or supplied-air suits to the compressed air supply system of any building. Such compressed air is unsafe to breathe. o. Do not attach pneumatic tools, process, or control instruments to breathing air lines. The potential contamination to personnel and systems is hazardous.

H. Pneumatic Tools 1. Pneumatic tools are powered by compressed air and include chippers, drills, hammers, and sanders. One of the main dangers is getting hit by one of the tool's attachments or by some kind of fastener the worker is using with the tool.

2. Check to see that pneumatic tools are fastened securely to the hose. A wire or positive locking device attaching the air hose to the tool is an added safeguard. A safety clip or retainer must be installed to prevent attachments from being unintentionally shot from the barrel.

3. Screens must be set up to protect nearby workers from being struck by flying fragments around chippers, riveting guns, staplers, or air drills.

4. Compressed air guns should never be pointed toward anyone. Users should never "deadend" it against themselves or anyone else.

5. The manufacturer's safe operating pressure for hoses, pipes, valves, filters, and other fittings should not be exceeded.

6. The use of hoses for hoisting or lowering tools should not be permitted.

I.

Fuel Powered Tools 1. All fuel powered tools should be stopped while being refueled, serviced, or maintained, and fuel should be transported, handled, and stored only in approved flammable liquid containers, according to proper procedures for flammable liquids.

2. When fuel powered tools are used in enclosed spaces, the applicable requirements for concentrations of toxic gases and use of personal protective equipment should apply.

J.

Shop Tools 1. General Safety Information a. Employees should not leave a machine running nor unattended. b. No one should attempt to clear, clean, or repair a machine while it is operating. c. All shop equipment should have periodic inspections. d. Chips or sawdust are never removed from machinery by hand. Use a brush or stick.

2. Table Saws a. Keep hands out of the line of cut when feeding table saws. Use a push stick when close to the blade. b. Adjust saw to expose the least amount of saw blade above table and material being cut. c. Always stand out of line of stock being ripped. d. Hold stock being cut against a gauge when cutting with a circular table saw.

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e. Always use the appropriate saw for the cut (it would be unsafe to rip with a crosscut saw or to crosscut with a rip saw). f. Avoid crosscutting long boards on a table saw. g. Never adjust the saw or fence gauge while the saw is operating. Designate the line of cut on the table top with a permanent mark when setting the gauge of a table saw without removing the guards.

3. Powered Abrasive Wheel Tools a. Powered abrasive grinding, cutting, polishing, and wire buffing wheels create special safety problems because they may throw off flying fragments. b. Before an abrasive wheel is mounted, it should be inspected closely and soundor ring-tested to be sure that it is free from cracks or defects. To test, wheels should be tapped gently with a light non-metallic instrument. If they sound cracked or dead, they could fly apart in operation and must not be used. A sound and undamaged wheel will give a clear metallic tone or "ring." c. To prevent the wheel from cracking, the user should be sure it fits freely on the spindle. The spindle nut must be tightened enough to hold the wheel in place, without distorting the flange. Follow the manufacturer's recommendations.

Care must be taken to assure that the spindle wheel will not exceed the abrasive wheel specifications. d. Due to the possibility of a wheel disintegrating (exploding) during start-up, the employee should never stand directly in front of the wheel as it accelerates to full operating speed. e. Adjust the tongue guard to 1/4 inch and the work rest to 1/8 inch.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 108 - GJRPA Pool Management Policy GJR Board of Directors 9/21/2021 5/1/2021

EOC-108-GJRPA – Pool Management Policy It is the policy of George Junior Republic to properly manage the swimming pool facility to reduce or eliminate the risks of accidents and injuries.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 108 -001- GJRPA Pool Risk Management Prevention Procedures GJR Administrators 4/22/2021 6/4/2021

EOC-108-001-GJRPA – Pool Risk Management Prevention Procedures A. Prevention of Drowning 1. There must always be a certified lifeguard on duty with a maximum of 25 swimmers per lifeguard.

2. The pool water must clear enough to visually see the drains at the deepest part of the pool/spa.

3. Pool area must stay locked with no access when the lifeguard is not present.

4. Entrapment measures must be in place: a. The velocity of water flowing from the pool through outlets will not exceed 0.5m/s. b. There must be a minimum of 2 outlets to each suction line. c. The outlets are sized and located such that they cannot be blocked by the body of a single bather. d. The grills on outlets will have gaps of less than 8mm. e. The pool will not be used if any covers are missing, unsecured or missing.

5. Staff must be able to perform CPR. 6. There must be education/public awareness provided regarding the hazards of drowning.

7. A shut off valve for the pump must be easily accessible.

8. Emergency access must be readily available.

B. Prevention of Spinal Injuries 1. Diving is prohibited.

2. General user awareness of the depth of the pool and various hazards related to spinal injury.

3. Poolside walls must be marked regarding depth of the pool.

4. Emergency access must be readily available.

5. A backboard must be located in the pool area.

6. A certified lifeguard must be on duty.

C. Prevention of Head Injuries 1. General user awareness of hazards and safe behavior.

2. Diving is prohibited.

3. Emergency access must be readily available.

D. Prevention of Fractures, dislocations, other impact injuries, cuts, lesions 1. General user awareness of hazards and safe behavior.

2. Pool deck must be kept free of trip hazards, i.e., rings, floats, etc.

3. Use of glass containers is restricted from the pool area.

4. Pool area is routinely cleaned, making sure that litter is controlled.

5. The number of bathers is limited according to regulation.

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E. Prevention of Disembowelment 1. All drains must have appropriately sized drain covers.

2. All drain covers must be anti-entrapment rated - have no opening on the top with water entering through a series of openings on the sides.

3. There must be dual suction drains.

4. The maximum flow rates meet those recommended by the manufacturer.

F. Prevention of Microbial Pool Hazards 1. Proper cleaning, maintenance, coagulation filtration and disinfection must occur as required.

2. User education is given - i.e., restricts bathers with diarrhea, don’t swallow water, etc.

3. Regular cleaning of pool facilities that are prone to contamination must occur.

4. Pets are restricted from the pool facility.

5. Occasional shocking dosing may be necessary.

6. Ensure staff is appropriately qualified and competent to operate the pool facility.

7. Follow guidelines for Fecal Accident Response.

8. Weekly bacterial testing by approved lab is required.

9. Chemical feed equipment and chemicals must be kept at optimal levels within state and local government regulations. (e.g., pH (7.2-7.8); alkalinity (80-120ppm); calcium hardness (200-400); and total dissolved solids (below 2500mg/liter) 10. Maintain disinfection at recommended levels.

11. Monitor water at pool side.

12. There must be regular/thorough maintenance of recirculation and filtration equipment to maximize filtration.

13. Related documentation is kept in a binder in the pool house.

G. Prevention of Chemical Hazards 1. Maintain disinfection, air quality, and water balance.

2. Follow handling guidelines for chemical handling.

3. Maintain current SDS sheets and have readily available to staff.

4. User education – i.e., do not swallow pool water, basic hygiene practices, etc.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 108 -002- GJRPA Certified Pool Operator Responsibilities Procedures GJR Administrators 4/22/2021 6/4/2021

EOC-108-002-GJRPA – Certified Pool Operator Responsibilities Procedures It is the responsibility of the Certified Pool Operator (CPO) to make sure that all state, county and national regulations/standards are met, including the following: A. Secure and maintain certification through an approved National Swimming Pool Foundation (NSPF) facility.

B. Carry an active pest inspection.

C. Oversee the general operation of the bathing facility (swimming pool).

D. Ensure that life guards are certified and maintaining safety of bathers.

E. Oversee the corrective actions required to maintain water balance, disinfection, and preventive maintenance of the facility.

F. Maintain all of the records required by regulation.

G. Maintain all of the operating and maintenance manuals for each of the various pieces of equipment such as pool circulation, filtration, and chemical dosing.

H. Calculate and make adjustments using the chemicals approved for bathing facilities.

I. Conduct a daily walk through, assuring that all logs are in order according to national/state/county regulations.

J. Document all findings that require corrective action regarding water balance, disinfection, and all mechanical and electrical systems.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 108 -003- GJRPA Pool Emergency Procedures GJR Administrators 4/22/2021 6/4/2021

EOC-108-003-GJRPA – Pool Emergency Procedures A. In case of a life-threatening emergency: 1. The lifeguard should attend to the victim, yell for help, blow the whistle, and direct the nearest person to follow these instructions: a. Dial 911 and give the following information: i.

Facility name and phone number from which call is being made ii.

Specific location (i.e., George Junior Republic swimming pool, iii.

Site specific road entrance. iv.

Brief description of situation, e.g., cardiac event-no breathing/non-life threatening b. Stay on the phone with 911 and follow instructions. Hang up only when instructed to do so.

2. Only qualified personnel (those trained in basic CPR) would initiate cardiopulmonary resuscitation in case of a cardiopulmonary event until EMS arrives. An AED is available in the Fitness Center also. A back board may be used to transfer a large victim from water.

3. Should transport of the individual be necessary, the staff person in charge will provide the EMT’s with as much information as possible regarding the individual and the incident.

4. Once the individual is transported, the staff person in charge will notify the appropriate supervisor to make appropriate family or other contacts regarding the incident.

B. For accident or non-life-threatening emergency: The lifeguard should attend to the victim, yell for help, blow the whistle, and direct the nearest person to call the Switchboard to notify Health Services that assistance is needed at the pool.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 108 -004- GJRPA Pool Chemical Testing and Balancing Procedures GJR Administrators 4/22/2021 6/4/2021

EOC-108-004-GJRPA – Pool Chemical Testing and Balancing Procedures A. The Taylor Reagent chemical testing kit will be utilized by lifeguards and the Certified Pool Operator (CPO) to test the following chemicals; Total Chlorine, pH level, Total Alkalinity, Calcium Hardness and Cyanuric Acid.

B. Chemical testing by lifeguards will be done upon shift arrival for chlorine, pH, and alkalinity.

C. Calcium Hardness and Cyanuric Acid levels are tested weekly by the CPO. D. Test results will be logged.

E. Logs will be kept in a binder in the pool mechanical room.

F. Chemical adjustments will be made by the CPO only.

G. Balancing guidelines are coordinated by the Maintenance Department.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 108 -005- GJRPA Pool Preventive Maintenance Procedures GJR Administrators 4/22/2021 6/4/2021

EOC-108-005-GJRPA – Pool Preventive Maintenance Procedures The following procedures apply regarding pool preventive maintenance: A. Lifeguards and the Certified Pool Operator (CPO) share testing, record keeping, and reporting duties. All forms are kept in the pool Mechanical Room on clip boards.

B. The CPO has a Chemical Room Log that is maintained and kept on a clip board in the Mechanical Room.

C. Daily Maintenance: 1. Each morning, the CPO checks the pool/spa chemicals and other items in the Chemical Room. They sign off on the pool checklist daily and maintain the correct chemical balance in the pool/spa. Any concerns are to be discussed with both the lifeguards and the Facility Manager.

2. The Daily Checklist is completed daily by a lifeguard. This includes maintenance and chemical testing of water.

3. Lifeguards report all chemical concerns and problems to the CPO. 4. Safety and emergency protocols are put into place and are found in the Policy and Procedures Manual.

D. Weekly/Monthly: 1. Service provider performs weekly chemical check on pH and Cl/Br as well as bacteriology testing. Results are provided to the Facility Manager.

2. Use Pool Checklist audits daily.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 109 - GJRPA Search and Seizure Policy GJR Board of Directors 9/25/2019 9/25/2019

EOC-109-GJRPA - Search and Seizure Policy It is the policy of the agency to provide for search and seizure as defined and limited by Chapter 3800 Child Residential and Day Treatment Facilities Regulations of the Department of Human Services. This particular regulation reads as follows: “A child has the right to be protected from unreasonable search and seizure. A facility may conduct search and seizure procedures, subject to reasonable facility policy.” The following procedures define the search and seizure process within the agency.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 109 -001- GJRPA Search and Seizure Procedures GJR Administrators 8/3/2020 6/1/2023

EOC-109-001-GJRPA - Search and Seizure Procedures These procedures are in effect for all residential units and facilities operated by George Junior Republic and must be followed in all instances where an employee is conducting a search of the persons served room, person, or possessions. A search or seizure of the persons served property or person for the purpose of securing weapons, contraband or other illicit items must be conducted only under the following guidelines.

Searches and Seizures may be instituted for the purpose of confiscating illegal or dangerous substances or weapons. Searches are for the purpose of protecting the persons served and others.

A. No searches of buildings, rooms, possessions or persons may be conducted without prior permission of a Campus Director, Campus Supervisor, or other administrative staff.

B. Room and building searches may not be conducted without reasonable cause.

C. A search must take into consideration the privacy and the value of the possessions of the persons served. At no time may employees destroy or dispose of persons served possessions without the consent of the Campus Director.

D. Employees will maintain the integrity of persons served bedrooms, possessions, or property.

E. If the search of a person served is approved, for the purpose of security and safety, a second employee must be present to witness the search.

F. At no time is an employee of the opposite sex permitted to search or serve as the witness to the search of a person served, unless otherwise indicated on the PREA cross gender variant search form.

G. Searches requiring the removal of persons served clothing may only be conducted in the event that the person served is suspected of possession of an illegal or dangerous substance or a weapon.

H. Employees may not remove persons served clothing other than items containing pockets, cuff and liners.

I. Body searches are limited to Campus Supervisors who have been specifically trained.

J. All searches must be conducted in an area of the building which provides for privacy and security.

K. At no time may another person served be present during a search.

L. A person served must be informed why a search is being conducted. Prior to conducting a search, the person served must be given the opportunity of turning in the suspected item or items.

M. Persons served must be treated with dignity and respect during the search.

N. Illegal, dangerous or restricted items found during a search must be secured and locked until turned over to the Campus Director or other appropriate person. A Chain of Custody form will be utilized for prohibited items.

O. Under no circumstances may other persons served assist employees in a search of a room, building or person.

P. A search should be reasonable in nature. i.e., searching the possessions of a person served for a particular item. Searches of the other persons served are not reasonable unless there is reason to believe that the item may have been transferred to others prior to the search.

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Q. For purposes of safety, all persons served returning from a home visit will be processed through the Visitation and Check-in Center.

R. Employees should escort all persons served who are returned to the home to the Visitation and Check-in Center to complete the check-in procedure. Persons served must be escorted to the Visitation and Check-in and have their luggage searched after a home visit.

S. In searching the luggage of persons served after a home visit, clothing should be carefully checked for contraband, i.e., pockets, hems, collars and cuffs should be examined to locate small or concealed items.

T. Any person served that is outside of the direct supervision of GJR employees must be checked for contraband when returning to campus.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC-110-GJRPA Use of Alarms and Video Policy GJR Board of Directors 9/25/2019 9/25/2019

EOC-110-GJRPA - Use of Alarms and Video Policy It is the policy of the agency to provide alarm and video surveillance systems to protect the safety of all persons served, employees, and visitors.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 110 -001- GJRPA Panic Alarms Procedure GJR Administrators 8/3/2020 3/3/2021

EOC-110-001-GJRPA - Panic Alarms Procedure An emergency panic alarm system has been installed in each living unit to help ensure person served and employee safety. All employees working in a living unit must wear an alarm at all times they are in the building. The system consists of an alarm panel and wireless remote activators (triggers) which activate the emergency system to an alarm to the campus switchboard, which is staffed 24 hours a day, as well as to the Campus Supervisors’ cell phones. The switchboard operator will dispatch assistance to a living unit when an alarm is received.

A. All direct care employees are required to carry or wear their panic alarm at all times. It may either be carried in a pocket or attached to the body with the attachment clip or lanyard.

Employees must use a breakaway lanyard around the neck in order to access the alarm quickly.

B. All employees must pass the panic alarms over to the replacement employees that are coming on duty for the next shift or time period. Employees must give an alarm control to the Evening Security Worker coming on duty for the evening, and the Evening Security Worker must return the alarm control to the direct care employee at the end of their shift.

C. The Treatment Team Coordinators, Therapists, and Case Managers, when alone with a person served or in the office conducting therapy, must wear or carry alarm controls.

D. At all times, the employees on duty are responsible for securing the alarm controls that are not in use.

E. The alarm system is to be used in serious and potentially threatening situations, such as when a restraint is going to occur. For less serious circumstances, the emergency number, 2000, must be used.

F. The alarm system must not be used in place of calling the switchboard, to initiate a 15 second rule, or as a fire alarm unless there is an actual fire.

G. To deactivate the alarm, enter the building code into the keypad at the end of the hallway of the bedrooms of the persons served. Alternatively, the alarm can be deactivated by pressing the unlock button on the panic alarm key fob for two seconds.

H. For the safety of persons served and employees, the alarm will be tested several times per year by the IT department.

I. Employees may not remove an alarm activator from the residential unit.

J. Employees may not keep the alarm in a desk or other area. In the event of an emergency situation, they must be able to trigger the alarm system immediately. Keeping the alarm control on their person will enable activating the alarm sooner and from anywhere in the building.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 111 - GJRPA Video Surveillance Policy GJR Board of Directors 9/25/2019 9/25/2019

EOC-111-GJRPA - Video Surveillance Policy It is the policy of George Junior Republic to address the facility’s safety and security needs through video surveillance while respecting and preserving individual privacy.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC-111-001-GJRPA Video Surveillance Procedure GJR Administrators 8/3/2020 8/3/2020

EOC-111-001-GJRPA - Video Surveillance Procedure A. Purpose 1.

2.

The agency is committed to enhancing the quality of life of the campus community by integrating the best practices of safety and security through technology. A critical component of a comprehensive security plan is the utilization of a security and safety camera system.

To ensure the protection of individual privacy rights in accordance with agency policies and state and federal laws, this policy is adopted to formalize procedures for the installation of surveillance equipment and the handling, viewing, retention, dissemination, and destruction of surveillance records. The purpose is to regulate the use of the camera systems used to observe and record on the agency campus for the purpose of safety and security. The existence of this policy does not imply or guarantee that the cameras will be monitored in real time 24 hours a day, seven days a week.

B. Procedures 1.

2.

The agency Information Technology Department has the authority to select, coordinate, operate, manage, and monitor all campus security surveillance systems pursuant to this policy. All departments using camera surveillance are responsible for implementing and complying with this policy in their respective operations.

Unauthorized duplication or distribution a. Unauthorized duplication and or distribution of any video is grounds for immediate termination. This includes but is not limited to using cell phone, camera, screen capture, and printers to capture stills or video from the video surveillance system. b. Posting of any video or still images to website or social media is grounds for immediate termination.

C. Placement of Video Surveillance Systems 1.

2.

3.

4.

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Video surveillance cameras that have audio recording or listening capabilities must have the audio and listening features disabled.

The only exception is the door entry cameras which may transmit audio when called by the operator or when the button is depressed to request entry.

Installation of non-operational or “dummy” cameras is strictly prohibited.

All camera installations are visible.

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D. Storage and retention of recordings 1.

2.

3.

No attempt shall be made to alter any part of any surveillance recording. The surveillance system shall be configured to prevent camera operators from disabling, deleting, or duplicating recorded information. Designated operators have been assigned rights to burn video to disc for review purposes. The Chief Executive Officer (CEO) and Vice President (VP) of Operations are responsible for determining which operators have rights to burn archived video.

Surveillance records shall not be stored by individual departments with the following exceptions: I.T. Department building, Maintenance/Warehouse, which maintains their own NVR systems. All surveillance records shall be stored in a secure centralized location on campus for a period of five days and then erased or overwritten, unless retained as part of Pennsylvania State Police and ChildLine investigations.

Media should be burned for any event that has a ChildLine, police investigation, workplace injury, or court order, provided that the designated operator is informed during the five-day retention period. This media will be saved and filed in a secure location until the ChildLine investigation is complete at which time the media will be destroyed.

E. Access and Monitoring 1.

2.

3.

4.

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All restraint events are monitored by the Director of Secure Programs and Campus Security, Campus Supervisors, Campus Directors, and the Vice President of Operations.

Employee requests to review archived video in order to review events in buildings should be directed to their immediate Campus Director or a Campus Supervisor.

Request to review archived video by third parties must be approved by the CEO or Risk Officer. a. All recording or monitoring of activities of individuals or groups by agency security cameras will be conducted in a manner consistent with agency policies, state and federal laws, and will not be based on the subject’s personal characteristics, including age, color, disability, gender, national origin, race, religion, sexual orientation or identity, gender identity, or other protected characteristic. Furthermore, all recording or monitoring will be conducted in a professional, ethical, and legal manner. All personnel with access to agency security cameras should be trained in the effective, legal, and ethical use of monitoring equipment.

Appropriate Use and Confidentiality a. Personnel are prohibited from using or disseminating information acquired from agency security cameras, except for official purposes.

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b. All information and observations acquired from security cameras are considered confidential and can only be used for official agency, law enforcement, and regulatory purposes.

F. Release of records to third parties 1. All releases of media must be approved by the CEO or the Risk Officer. The third party or agency must sign for receipt of media. A copy of media distributed to third party must be made and stored in a secure filing location on campus. Third party is defined for this policy to include law enforcement and regulatory bodies. a. A single copy of the media will be provided to third party. The third party must also acknowledge their responsibility to maintain confidentiality of person served information and secure the media as well as receipt of media. b. The third party is strongly encouraged to access the burned media with their device while on the agency campus to verify compatibility with their device and media player should assistance be required. c. The release will be recorded in a database.

2. Media is to be labeled as follows: date of incident, location, and name of the person served (if applicable). Media is retained as long as records of the person served are kept or while litigation is pending. A signed release is filed with event media.

G. Definitions 1.

2.

3.

4.

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Dummy camera – Nonfunctioning camera or camera look alike device Media – CD, DVD, USB memory stick, thumb drive, or hard disk NVR – Network video recorder Third party is defined for this procedure to include law enforcement, regulatory bodies, and placing agencies. Third party does not include and media will not be released to persons served currently or historically placed at the agency or their representatives without a court order.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 112 - GJRPA Overnight Security Policy GJR Board of Directors 9/25/2019 9/25/2019

EOC-112-GJRPA - Overnight Security Policy It is the policy of the agency to specify procedures for Evening Security Workers to support the overnight security of the organization.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 112 -001- GJRPA General Evening Security Worker Procedures GJR Administrators 8/3/2020 8/3/2020

EOC-112-001-GJRPA - General Evening Security Worker Procedures A. Evening Security Workers must not attempt to resolve a crisis alone. Assistance of the Campus Supervisor is required.

B. Evening Security Workers must not leave the unit or home until relieved by the next shift.

C. Medications of any kind may not be distributed by Evening Security Workers for any reason.

They must contact nursing or the Campus Supervisor for any event requiring medication administration.

D. Phone calls are prohibited except in the case of emergencies. Phones are to be used for agency business only.

E. Cell phone use is prohibited while employees are on duty.

F. All Evening Security Workers must carry or wear the panic alarm activator for the entire shift.

G. Evening Security Workers must make at least one count of all persons served every fifteen minutes. The times should be staggered throughout the shift so that persons served will not be able to predict when it will be made.

H. Evening Security Workers must call the Switchboard to report the count every half an hour. Calls made within 10 minutes before or after the half hour mark are acceptable due to high traffic calling.

I. Counts must include a physical count. The Evening Security Workers must physically see each person served during each count.

J. Any suspicious, unusual, or inappropriate activity by persons served must be reported to the Campus Supervisor immediately.

K. Persons served are not permitted out of their bedroom without permission. This includes any activity, such as using the restroom or getting a drink.

L. Prior to entering a bedroom, Evening Security Workers must view the room through the window in the door.

M. At no time are persons served permitted to obstruct the view through the bedroom door by placing something (i.e. pillows, furniture) into the window.

N. Day room and living room curtains are to remain open and day area lights are to be on in all homes and units. All hallway lights must remain on.

O. Evening Security Workers must remain in an area in which they can easily monitor the bedroom hallway and other parts of the building.

P. Employee smoking 1. No smoking in company vehicles.

2. No smoking in homes and/or units.

3. Matches, lighters, cigarettes, and tobacco must be secured at all times.

4. At least one staff member must remain in the building, actively supervising the persons served at all times.

Q. Eating while on duty

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1. Evening Security Workers are not permitted to eat food from the home or unit, unless the day or afternoon employees save food and state specifically that it is for the Evening Security Workers.

2. Evening Security Workers may bring their own food and store it in the refrigerator and use the microwave to heat.

R. Video/Computer Games 1. At no time are employees to bring to work a video/computer game and play it while on duty. Employee responsibility is for the safety and security of the persons served and therefore attention must be directed towards accomplishing this goal.

2. Employees are not permitted to wear headphones.

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REFERENCE CODE: EOC-112-002- GJRPA TITLE: Evening Security Worker Coming On and Off Shift Procedure APPROVED BY: GJR Administrators DATE APPROVED: 8/3/2020 DATE REVISED: 6/1/2023 EOC-112-002-GJRPA - Evening Security Worker Coming On and Off Shift Procedure Evening Security Workers Arriving at work A. Evening Security Workers (ESW) must call into the time and attendance system when they arrive at their assigned home. Evening Security Workers may also use a computer to clock-in.

B. Receive from the afternoon employees or otherwise locate from Log Book: 1.

2.

3.

4.

5.

Correct count of persons served in the home Security system activator button Medical concerns for persons served Transportation information for any trips Update on the day’s events and behavior issues

C. First head count of the shift (must be concluded within 15 minutes after the start of shift, i.e., by 11:15 PM) 1. Shine light into room. Shining light on ceiling should illuminate room enough- do not shine light into the eyes of the persons served.

2. Make sure that you see “skin” of the persons served.

3. Close all closet doors that may have been left open.

4. Check all doors equipped with alarms. If there are any, make sure doors are closed and alarms activated.

5. Call Switchboard Operator with the number of persons served present.

Evening Security Workers Going off Shift A. Wait at home to speak to and see replacement employees.

B. Call in last count, but not before 10 minutes prior to the end of your shift.

C. If the employee you are replacing on the next shift is late arriving to work, you will have to: 1. Stay until they arrive.

2. Document the name of the employee you stayed late for.

3. Record the home or unit in which you worked.

D. Call the time and attendance system just prior to leaving. Evening Security Workers may also use a computer to clock-out.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 112 -003- GJRPA Evening Security Procedure: Missing Person Served GJR Administrators 8/3/2020 6/1/2023

EOC-112-003-GJRPA - Evening Security Procedure: Missing Person Served A. Quickly search the home or unit.

B. Call Switchboard Operator (2000).

C. The Campus Supervisor will arrive at home or unit for more information and to assist in searching.

D. Alert other employees as directed by the Campus Supervisor (Counselor/Parents, Relief, etc.)

E. Identify all missing persons served using the bed assignment sheet in the Evening Security Worker paperwork.

F. Continue to check persons served beds periodically, as they may return.

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REFERENCE CODE: EOC- 112-004 - GJRPA TITLE: Evening Security Procedure: Reasons to Awaken Other Employees (Open Campus Homes Only) APPROVED BY: GJR Administrators DATE APPROVED: 8/3/2020 DATE REVISED: 8/3/2020 EOC-112-004-GJRPA - Evening Security Procedure: Reasons to Awaken Other Employees (open campus) The following are reasons to awaken Counselor/Parents or relief staff: A. Persons served absconding B. Fire and health related emergencies such as natural disasters, utilities failure, medical crisis, bomb threats, or violent situations C. Emergency phone calls D. At direction of the Campus Supervisor

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 112-005- GJRPA Evening Security Procedure: Common Problems GJR Administrators 8/3/2020 8/3/2020

EOC-112-005-GJRPA - Evening Security Procedure: Common Problems Address the following concerns on a Non-Restraint Incident Report Form. Documentation must be completed by the end of the shift. Report to the Campus Supervisor persons served who are doing the following: A. Talking after hours B. Up out of bed C. In the bedroom of another person served D. Borrowing from another E. Horse playing F. Fighting with each other G. Arguing with each other or with an employee H. Two or more persons served occupying the same bed I.

Dressed in street clothes

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REFERENCE CODE: EOC- 112-006 - GJRPA TITLE: Evening Security Procedure: Common Medical Concerns Encountered APPROVED BY: GJR Administrators DATE APPROVED: 8/3/2020 DATE REVISED: 8/3/2020 EOC-112-006-GJRPA - Evening Security Procedure: Common Medical Concerns Encountered A. Medical complaints from persons served must be reported to the Campus Supervisor and nursing staff including the following: 1. Wetting the bed 2. Nightmares 3. Toothaches 4. Diabetic blood sugar checks 5. Headaches 6. Upset stomachs 7. Heartburn 8. Sore throats 9. Allergies - check colored bracelets 10. Flu symptoms 11. Breathing issues 12. Sleep Log – At times you will be required to fill this out. The Sleep Log is ordered by the physician and must be completed.

B. Check and know location of first-aid kit C. Call Campus Supervisor if medications are to be administered. The Campus Supervisor will log all medications that are administered.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 112-007 - GJRPA Evening Security Procedure: Inadvertent Alarm GJR Administrators 8/3/2020 8/3/2020

EOC-112-007-GJRPA - Evening Security Procedure: Inadvertent Alarm The following must occur if an alarm is mistakenly activated: A. Re-enter code at key pad. Alternatively, push the “unlock” button on the panic alarm key fob for two seconds or more to deactivate.

B. Call Switchboard Operator.

C. The Campus Supervisor will arrive at home or unit to confirm employee safety and assist.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 112-008 - GJRPA Evening Security Procedure: Reporting of Problems GJR Administrators 8/3/2020 8/3/2020

EOC-112-008-GJRPA - Evening Security Procedure: Reporting of Problems The following procedures are used to report problems during the overnight shift: A. B. C. D.

Call the Campus Supervisor.

Write the incident in the Log Book.

Tell the next shift about the event in the morning.

Write a non-restraint incident report for serious incidents as stated in the Reportable and Recordable Incident procedure.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 112 -009- GJRPA Evening Security Procedure: Ramadan GJR Administrators 8/3/2020 8/3/2020

EOC-112-009-GJRPA – Evening Security Procedure: Ramadan Persons served practicing the Islamic religion may choose to participate in Ramadan. Ramadan is a month of fasting in which observers do not eat from sunrise to sunset. During this time, the persons served will get up to pray and eat while Evening Security Workers are on duty.

A. Persons served may not get up prior to 5:30 AM. This will only be necessary when Ramadan occurs during a time of year when the sun rises early. During the rest of the year, they may get up at the normal time.

B. Persons served must pray individually in their rooms. They may not gather in a common room to pray.

C. If a day employee gets up with the persons served, they may get up earlier.

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REFERENCE CODE: EOC- 112-010 - GJRPA TITLE: Evening Security Procedure: Person served Departure Prior to 7:00AM APPROVED BY: GJR Administrators DATE APPROVED: 8/3/2020 DATE REVISED: 6/1/2023 EOC-112-010-GJRPA - Evening Security Procedure: Person Served Departure Prior to 7:00AM If persons served must leave for court hearings, home visits, medical appointments, or other activities, it will be the responsibility of Evening Security Workers to get them up. The regular afternoon employees will provide the information before going off duty. The clothing the persons are to wear and anything they are required to take should be given to Evening Security Workers by the afternoon employees.

Observe the following: A. B. C. D. E.

Persons served are up on time They have the opportunity to eat breakfast They are dressed appropriately They are ready to leave on time If you have any problems or concerns, call the Campus Supervisor.

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ENVIRONMENT OF CARE (EOC) Section 200 – Emergency Planning and Management

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 200 - GJRPA Emergency Operations Policy GJR Board of Directors 9/25/2019 9/25/2019

EOC-200-GJRPA - Emergency Operations Policy It is the policy of the agency to provide the protection of persons and property at “George Junior Republic in Pennsylvania” (GJR in PA) in the event of a natural, man-made or technological emergency or disaster, in accordance with the “Emergency Management Services Code, 35 Pa. C.S. §§7101 et seq."

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REFERENCE CODE: EOC- 200 -001- GJRPA TITLE: Emergency Situations and Employee Safety Procedure APPROVED BY: GJR Administrators DATE APPROVED: 8/3/2020 DATE REVISED: 8/3/2020 EOC-200-001-GJRPA - Emergency Situations and Employee Safety Procedure In the case of an incident that requires emergency personnel, employees must immediately call 911 to secure outside help. Dialing 911 from an agency phone automatically alerts campus supervisors and other oncampus staff of the location from which the call was placed so that they can assist in responding to the emergency.

If calling from a personal cell phone or other non-agency phone, staff should also dial ext 2000 from an agency phone, or instruct someone else to do so as soon as possible. This extension provides notification to other parties on campus who will support the arrival of emergency services, including Campus Supervisors and the switchboard.

Every residence is equipped with an alarm system. Employees should review the Panic Alarm procedure and contact their supervisor for more information concerning proper usage and operation of panic alarms.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 200 -002- GJRPA Tornadoes/High Winds Procedure GJR Administrators 8/3/2020 8/3/2020

EOC-200-002-GJRPA - Tornadoes/High Winds Procedure If the area is under a known tornado warning, the switchboard will issue an emergency telephone message.

Seek shelter immediately and instruct everyone to protect their head in case of flying debris.

If you are in: A structure (e.g., home, unit, activity building, school, the Administration building)

Then: •

•

• • • •

Persons served are to be guided to the room or area shown on the diagram in the unit on the main bulletin board as a safe area.

When off campus, go to the lowest building level. If there is no basement, go to the center of an interior room on the lowest level (closet, interior hallway) away from corners, windows, doors, and outside walls.

Put as many walls as possible between people and outside.

Instruct everyone to get under a sturdy table and to use their arms to protect their head and neck.

In a high-rise building, go to a small interior room or hallway on the lowest floor possible.

Put on appropriate shoes if time permits.

Do not open windows.

In GJR Secure (detention), use bathrooms and time out rooms.

Outside

•

Immediately get all persons served inside and go to a safe place as described above.

Outside with no shelter

•

Immediately get into a vehicle, buckle seat belts, and try to drive to the closest sturdy shelter, if safely able to do so.

If the vehicle is hit by flying debris while driving, pull over and park.

Stay in the car with the seat belts on. Instruct all to put their heads down below the windows and to cover their heads with their hands and a blanket, coat or other cushion if possible.

If it is safe to get to a noticeably lower level than the roadway, leave the car and lie in that area, covering heads with hands.

Do not get under an overpass or bridge. A low, flat location is safer.

Never try to outrun a tornado in urban or congested areas in a car or truck. Instead, leave the vehicle immediately for safe shelter.

Watch out for flying debris. Flying debris from tornadoes causes most fatalities and injuries.

• •

• • • •

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 200- 003-GJRPA Winter Storms & Severe Cold Procedure GJR Administrators 8/3/2020 8/3/2020

EOC-200-003-GJRPA - Winter Storms & Severe Cold Procedure Winter storms can range from a moderate snow over a few hours to a blizzard with blinding, wind-driven snow that lasts for several days. Many winter storms are accompanied by dangerously low temperatures and sometimes by strong winds, icing, sleet and freezing rain.

A. Stay indoors during the storm.

B. Walk carefully on snowy, icy walkways and in parking lots.

C. Avoid overexertion when shoveling snow. Overexertion can bring on a heart attack. If you must shovel snow, stretch before going outside.

D. Keep dry. Change wet clothing frequently to prevent a loss of body heat. Wet clothing loses all of its insulating value and transmits heat rapidly.

E. Watch for signs of frostbite, which include the following: loss of feeling and white or pale appearance in extremities such as fingers, toes, ear lobes, and the tip of the nose. If symptoms are detected, get medical help immediately.

F. Watch for signs of hypothermia. These include uncontrollable shivering, memory loss, disorientation, incoherence, slurred speech, drowsiness, and apparent exhaustion. If symptoms of hypothermia are detected, get the victim to a warm location, remove wet clothing, warm the center of the body first and give warm, non-alcoholic beverages if the victim is conscious. Get medical help as soon as possible.

G. Drive only if it is absolutely necessary. If you must drive: travel in the day, don’t travel alone, keep others informed of your schedule, stay on main roads and avoid back road shortcuts.

H. Let someone know your destination, your route, and when you expect to arrive. If your car gets stuck along the way, help can be sent along your predetermined route.

I.

Make sure all persons served are dressed appropriately for the temperature and wind chill. This must include hats, gloves, a winter coat, and appropriate footwear.

J.

Emergency generators are installed in all residential homes and units in addition to several other campus buildings. Staff should avoid using anything with a heating element (hair dryer, stove, etc.) when generators are running to avoid a power draw.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 200 -004- GJRPA Lightning Procedure GJR Administrators 8/3/2020 8/3/2020

EOC-200-004-GJRPA - Lightning Procedure If thunderstorms and lightning are occurring in the area, the following will occur: A. An alert will be issued by the switchboard over the campus phone paging system.

B. Make sure all persons served are inside and accounted for.

C. Avoid contact with corded phones and devices including those plugged into electric for recharging. Cordless and wireless phones not connected to wall outlets are OK to use.

D. Avoid contact with electrical equipment or cords. Unplug appliances and other electrical items such as computers and turn off air conditioners. Power surges from lightning can cause serious damage to equipment.

E. Avoid contact with plumbing. Do not wash your hands, do not take a shower, do not wash dishes, and do not do laundry. Plumbing and bathroom fixtures can conduct electricity.

F. Stay away from windows and doors, and stay off porches.

G. Do not lie on concrete floors and do not lean against concrete walls.

H. Avoid natural lightning rods such as a tall, isolated tree in an open area.

I.

Avoid hilltops, open fields, or open water.

J.

Take shelter in a sturdy building. Avoid isolated sheds or other small structures in open areas.

K. Avoid contact with anything metal—sports equipment, gardening equipment, and bicycles.

L. If you are driving, try to safely exit the roadway and park. Stay in the vehicle and turn on the emergency flashers until the heavy rain ends. Avoid touching metal or other surfaces that conduct electricity in and outside the vehicle.

M. Do not walk persons served to school or an activity while there is lightning in the area. Keep all persons served inside of the building for at least 30 minutes after the last lightning is seen or the last thunder is heard.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 200 -005- GJRPA Power Outage Procedure GJR Administrators 8/3/2020 6/1/2023

EOC-200-005-GJRPA - Power Outage Procedure The following procedures must be observed during a power outage: A. Use only flashlights for emergency lighting. Each residential building is equipped with an emergency orange bucket supplied with essential items such as flashlights, glow sticks, emergency blankets, etc. NEVER use candles during a blackout or power outage due to extreme risk of fire.

B. Keep refrigerator and freezer doors closed to keep your food as fresh as possible. If you must eat food that was refrigerated or frozen, check it carefully for signs of spoilage.

C. Turn off or disconnect appliances, equipment (like air conditioners), or electronics in use when the power went out. Power may return with momentary "surges” or “spikes” that can damage computers as well as motors in appliances like the air conditioner, refrigerator, washer, or furnace.

D. The agency has installed generators outside of the buildings in case of a power outage. The generators will automatically turn on to restore power to the building.

E. When the generators are running, do not use appliances with a heating element such as irons, curling irons, dryers, dishwashers, toasters, and ovens as they may overpower the generators’ capacity.

F. Follow the directions of the Maintenance Department in regards to further use of generators.

G. Do not call 9-1-1 for information—call only to report a life-threatening emergency. Use the phone for emergencies only.

H. Take steps to remain cool if it is hot outside. Wear lightweight, light-colored clothing. Drink plenty of water, even if you do not feel thirsty.

I.

Put on layers of warm clothing if it is cold outside. Never use your oven as a source of heat.

J.

Eliminate unnecessary travel, especially by vehicle. Traffic signals will stop working during a power outage, creating traffic congestion.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 200 -006- GJRPA HAZMAT Spill Procedure GJR Administrators 8/3/2020 8/3/2020

EOC-200-006-GJRPA - HAZMAT Spill Procedure Listen to local radio or television stations for detailed information and instructions. Follow the instructions carefully. Stay away from the area to minimize the risk of contamination. Some toxic chemicals are odorless.

If you are:

Then:

Outside

•

Stay upstream, uphill, and upwind! In general, try to go at least one-half mile (usually 8-10 city blocks) from the danger area. Move away from the accident scene and help keep others away.

•

Do not walk into or touch any spilled liquids, airborne mists, or condensed solid chemical deposits. Try not to inhale gases, fumes and smoke. If possible, cover mouth with a cloth or mask while leaving the area.

•

Stay away from accident victims until the hazardous material has been identified.

•

Stop and seek shelter in a permanent building.

•

Remain in your car if necessary, keep car windows and vents closed, and shut off the air conditioner or heater.

•

Close all exterior doors and windows. Close vents and as many interior doors as possible.

•

Go into the pre-selected shelter room. This room should have the fewest openings to the outside.

•

Seal gaps under doorways and windows with wet towels or plastic sheeting and duct tape.

•

Seal gaps around window and air conditioning units, bathroom and kitchen exhaust fans, and stove and dryer vents with duct tape and plastic sheeting, wax paper or aluminum wrap.

In a motor vehicle

Requested to Shelter in Place

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•

Use material to fill cracks and holes in the room, such as those around pipes.

•

If gas or vapors could have entered the building, take shallow breaths through a cloth, mask, or a towel.

•

Avoid eating or drinking any food or water that may be contaminated.

April 18, 2024

REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 200- 007- GJRPA Active Shooter Procedure GJR Administrators 8/3/2020 6/1/2023

EOC-200-007-GJRPA - Active Shooter Procedure An active shooter is an individual actively utilizing a firearm to threaten or cause bodily harm in a confined and populated area. In most cases, there is no pattern or method to their selection of victims. Active shooter situations are unpredictable and evolve quickly. Typically, the immediate deployment of law enforcement is required to stop the shooting and mitigate harm to victims. Employees must be prepared both mentally and physically to deal with an active shooter situation because active shooter situations are often over within 10 to 15 minutes and before law enforcement arrives on the scene.

HOW TO RESPOND WHEN AN ACTIVE SHOOTER IS IN THE VICINITY: Quickly determine the most reasonable way to protect your own life and the lives of the persons served.

People are likely to follow the lead of employees and supervisors during an active shooter situation.

A. If the shooter is outside or in another location on campus: 1. Get all persons served inside and lock the building doors 2. Go to a safe room and stay away from windows 3. Call 911 to notify the police. Call 2000 to notify the Switchboard so that the rest of the campus can be made aware of the situation through the telephone warning system 4. Stay in the safe room until you are notified by supervisors that it is safe to exit

B. If the shooter enters the building: 1. Evacuate - If there is an accessible escape path, attempt to evacuate the premises. Be sure to: a. Have an escape route and plan in mind b. Evacuate regardless of whether others agree to follow c. Leave your belongings behind d. Help others escape, if possible e. Prevent individuals from entering an area where the active shooter may be f.

Call 911 and 2000 when you are safe

2. Do not use panic alarms. The people coming to help will not know that it is an active shooter situation and more people will get hurt.

3. Hide out - If evacuation is not possible, find a place to hide where the active shooter is less likely to find you. The hiding place should: a. Be out of the active shooter’s view 118 | P a g e

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b. Provide protection if shots are fired in that direction (i.e., an office or other part of a building with a closed and locked door) c. Not trap or restrict options for movement of individuals or groups d. To prevent an active shooter from entering the hiding place: i.

Lock the door

ii.

Blockade the door with heavy furniture

e. If the active shooter is nearby:

f.

i.

Lock the door

ii.

Silence your cell phone

iii.

Turn off any source of noise (i.e., radios, televisions)

iv.

Hide behind large items (i.e., cabinets, desks)

v.

Remain quiet

If evacuation and hiding out are not possible: i.

Remain calm

ii.

Dial 911, if possible, to alert police to the active shooter’s location

iii.

If you cannot speak, leave the line open and allow the dispatcher to listen

4. Take action against the active shooter. As a last resort, and only when lives are in imminent danger, attempt to disrupt and incapacitate the active shooter by: a. Acting as aggressively as possible against the shooter b. Throwing items and improvising weapons c. Yelling d. Committing to your actions 5. Do not enter the area where the shooter is. That is the job of law enforcement professionals that are trained to handle this type of situation.

6. When police arrive: a. Everyone must keep their hands visible b. Follow the instructions of any police officers c. Do not attempt to move wounded people 7. GJR Secure (detention) a. Let NO ONE through the fate/fence area.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 200 -008- GJRPA Bomb Threat Procedure GJR Administrators 8/3/2020 6/1/2023

EOC-200-008-GJRPA - Bomb Threat Procedure The following steps must be taken for a bomb threat received from a telephone call: A. Get as much information from the caller as possible. Try to ask the following questions: 1.

2.

3.

4.

5.

6.

When is the bomb going to explode?

Where is it right now?

What does it look like?

What kind of bomb is it?

What will cause it to explode?

Did you place the bomb?

B. Keep the caller on the line and record everything that is said.

C. Note the time on the phone that the call came in so that it can be traced.

D. Notify the police, Campus Supervisors, and your supervisor immediately by calling 911 and 2000 when using a cell phone.

E. Follow directions to evacuate or shelter in place provided by emergency personnel.

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REFERENCE CODE: EOC- 200 -009- GJRPA TITLE: Emergency Operations: Employee Roles and Responsibilities Procedure APPROVED BY: GJR Administrators DATE APPROVED: 8/3/2020 DATE REVISED: 6/1/2023 EOC-200-009-GJRPA - Emergency Operations: Employee Roles and Responsibilities Procedure A. The main responsibility of all employees is to make sure all persons served and employees are safe.

B. Campus Directors and Campus Supervisors are responsible for making sure that all emergency plans are followed and any issues are addressed as they arise.

C. All agency buildings are supplied with first aid and personal protective equipment (PPE) kits.

These kits are checked and refilled monthly. Extra supplies to replace used items are available from the Warehouse as needed.

D. Minor injuries of persons served requiring first aid can be addressed and documented by unit staff or through Health Services by contacting the nurse on duty.

E. In the case of an emergency, call 911 as soon as possible. When 911 is called from an agency phone, alerts are made to all Campus Supervisor cell phones indicating the location from which the call was made. Alerts are also forwarded to the switchboard, HR computer, school secretary, and several administrators. If using a cell phone to call 911, remember to call extension 2000 as well.

F. All employees are trained to provide first aid/CPR and should do so until medical personnel arrive.

G. In an emergency situation where persons served need to be relocated from their present location, agency vans or other arranged transportation will be used. Youth placed in the GJR Secure (detention) unit will be handcuffed per regulations.

H. Admissions personnel will coordinate any communications that need to take place with the parents/guardians and agency workers of persons served. Campus Directors, Treatment Team Coordinators, Residential Managers, and Case Managers may aid in this endeavor to relay communication in a time sensitive manner.

I.

The Switchboard Operator and the Campus Supervisors will have access to the phone numbers of all administrators and emergency personnel for use in an emergency situation.

J.

All new employees will be trained in Cardio Pulmonary Resuscitation (CPR) and basic First Aid during onboarding training before they begin working on campus. All employees will have a periodic refresher training in both CPR and First Aid. If a supervisor or trainer determines that an employee does not have the necessary knowledge to carry out the required response in an emergency situation, then the employee will be required to do additional training.

K. The following documents will be kept at the Switchboard and in the Campus Supervisors’ office for use in case of any of the emergency situations outlined above.

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1. Campus Map 2. Campus Hydrant Location Map 3. Phone Tree and Municipal First Responders Contact List 4. Juvenile Probation, Children and Youth Services, and other placing agency contacts lists, located in the Electronic Health Record 5. An emergency after-hours agency contact list, maintained in Documents Published

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 200- 010- GJRPA Emergencies: Mass Notification System Procedure GJR Administrators 8/3/2020 8/3/2020

EOC-200-010-GJRPA - Emergencies: Mass Notification System Procedure A. On-campus employees – The agency has a telephone alert system that will notify employees, persons served, and visitors of an emergency situation on campus. The alert will come through the telephones in all buildings on campus with a notification that informs employees of the emergency and instructs employees of the proper response. This alert will override all phone calls and MUST be taken seriously.

B. Off-campus employees - Employees who are off campus on trips will be notified of relevant emergency situations and instructions by the Transportation Department or the switchboard depending on the time of day and day of the week.

C. In a situation where employees cannot leave or enter campus the following will take place: 1. Roadways will be blocked by the Maintenance Department and/or Campus Supervisors.

2. If necessary assigned personnel will be posted at entrances to re-route people and answer questions when applicable.

3. Phone calls will be made to employees who are scheduled to come in to work on a later shift concerning whether they should come to work or not and what they need to know before entering campus. These calls will be made by their supervisor or a person designated by the supervisor.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 200- 011- GJRPA Emergency Showers and Eye Washes Procedure GJR Administrators 2/24/2021 6/1/2023

EOC-200-011-GJRPA – Emergency Showers and Eye Washes Procedure The first seconds following eye damage are often most critical in keeping eye injury to a minimum.

Emergency eyewash, shower, drench hose and combination units are not substitutes for proper Personal Protective (PPE). Workers should wear the appropriate PPE as needed.

A. A risk assessment of the workplace has been conducted to determine the need for emergency eyewash, as well the proper location of such units and type. The locations are as follows: 1. Pool Mechanical (Outdoor Pool) 2. Main Kitchen dish machine 3. Facilities Complex 4. BARJ B. The Safety Data Sheets (SDS) or label may indicate if flushing the eyes or showers are the appropriate first aid for chemical exposure to eyes and skin.

C. The following workplaces require an eyewash: 1. Chemical water treatment and/or testing 2. Chemical laboratories or central supplies 3. Handling or transferring gasoline and diesel fuels 4. Mixing concentrated or corrosive chemicals D. All types of units should meet the following requirements: 1.

If the eye wash unit is enclosed, there must be a minimum unobstructed area of 34 inches in diameter.

2.

The water temperature should be between 59 and 95ºF (15 & 35ºC). In circumstances where the chemical reaction is affected by water temperature, a medical advisor should be consulted for the optimum temperature.

3.

The units must be protected against freezing when possibility of a freezing condition exists.

4.

The units must be constructed of materials that will not corrode in the presence of flushing fluid.

5.

The units should leave the worker's hands free so that the worker can hold eyelids open, wash, remove clothing, etc.

6.

The unit must have valves meeting the following conditions: a.

Switch "off" to "on" in 1 second or less b.

Be easy to reach c.

Have a stay-open valve (no use of hands) d.

Remain on until the user shuts it off E. Eye Washes (Plumbed and Gravity-Feed): 124 | P a g e

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1. Heads must meet the following criteria: a. Be protected from airborne contaminants (This may be an airtight, but easily removed, cover) b. Be positioned 6" from wall or nearest obstruction c. Emit 0.4 gallons per minute (GPM) for 15 minutes for plumbed units d. Capability to flush both eyes simultaneously 2. Valves must meet the following criteria: a. Activate in 1 second or less. b. Have stay-open valve (leaving hands free) 3. Some faucet-mounted eyewashes meet the American National Standards Institute (ANSI) standard. a. The manufacturer must state whether a unit has been tested and whether it met the ANSI standard. b. The valve control should be adjusted to divert the water supply from the faucet to the eyewash. c. The correct flow and temperature of the flushing water are maintained by adjusting the taps.

F. Installation (ANSI) 1. Eyewashes/eye-face washes should be not more than 100 feet from the hazard.

2. An injured worker should be able to reach one within 10 seconds.

3. They must be on same level as the hazard and the path of travel must be free of obstructions that inhibit the immediate use of the equipment.

4. They should be in a well-lit area and identified with a highly visible sign.

5. All equipment should be assembled and installed per the manufacturer's instructions.

G. Maintenance 1. Preventive Maintenance a. All eyewash devices and emergency showers are added to the preventive maintenance binders to ensure that they are inspected yearly. b. Manufacturers' recommended maintenance should be followed.

2. Eyewashes/drench hoses (plumbed and self-contained units). a. These units should be activated monthly to verify correct operation. During the inspection, the following items should be evaluated: I. Ensure emergency areas are free from trash, debris or other obstructions; II. Leakage; III. Adequate water streams; IV. All parts are in good condition and operable.

V. Eye pieces on eyewashes are covered and clean.

VI. Drains are operational. b. It is recommended that annually, a more detailed inspection be conducted.

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REFERENCE CODE: EOC- 200- 012- GJRPA TITLE: Emergency Radio Placement in Treatment Locations APPROVED BY: GJR Administrators DATE APPROVED: 8/10/2023 DATE REVISED: 8/10/2023 EOC-200-012-GJRPA – Emergency Radio Placement in Treatment Locations Radios are provided to all treatment locations to be used during power outages or emergency events impacting standard communications via the campus phone system.

1. Radios are to be secured in the staff office on the charging station and turned off when not in use 2. In the Event of an emergency page or power outage, staff are to take possession of the radio, turn it on, and keep it on their person during the entirety of the emergency situation.

3. Radios are only to be used for communication of necessary information. a. Names of persons served are to never be broadcasted over the radio.

4. Once the emergency has ended the radio is to be turned off, placed back on the charging station, and locked in the staff office.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 201 - GJRPA Fire Safety Policy GJR Board of Directors 9/25/2019 9/25/2019

EOC-201-DA-GJRPA - Fire Safety Policy It is the policy of the agency to manage the risk of fire through employee and person served training, regular fire drills, and adhering to the established procedures.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 201 -001 - GJRPA Life Safety Procedures GJR Administrators 2/24/2021 3/1/2021

EOC-201-001-GJRPA - Life Safety Procedures George Junior Republic will work in accordance with the National Fire Protection Association (NFPA) Life Safety 101 to meet the minimum requirements that provide a reasonable degree of safety from fire in the buildings. While the code addresses other emergencies, the primary motivating forces behind this code is the need to counter the effect of a fire upon the occupants of the facility, the need for the occupants to find safety, and the need to provide the structural elements that will ensure safety. The focus will be as follows: A. To work with staff and outside contractors to ensure that the integrity of the structure and systems are maintained to provide safety for all the occupants.

B. To provide for the inspection, testing, and maintenance of all fire protection and life safety systems, equipment, and components on a regular basis in accordance with the Life Safety Code 101 and all NFPA criteria code referred to in this code.

C. The Facility Manager is responsible for reviewing proposed purchase of bedding, window treatment, wall finishes, cubical curtains, furnishings, decorations, wastebaskets, electrical equipment, and all other equipment for fire safety.

D. In the event that the facility is under renovations, an interim Life Safety Plan should be established with both the contractors and staff.

E.

In the event of failure of any of the required fire notification systems, the suppression systems or any structural problems, alternate plans must be made to assure the safety of all the occupants of the facility.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 201 - 002 - GJRPA Fire Safety Procedures GJR Administrators 8/3/2020 8/3/2020

EOC-201-002-GJRPA - Fire Safety Procedures Employees must practice all steps taught in annual fire safety training and follow the fire escape plan as posted in each facility.

Fire spreads quickly; so do not gather valuables or make a phone call. In just two minutes, a fire can become life-threatening and in five minutes, a residence can be engulfed in flames.

Heat and smoke from fire can be more dangerous than the flames. Inhaling the super-hot air can sear the lungs. Fire produces poisonous gases that cause disorientation and drowsiness. Instead of being awakened by a fire, persons may fall into a deeper sleep. Asphyxiation is the leading cause of fire deaths.

Monthly fire drills to practice with the persons served in as real a situation as possible are required by licensing regulations. The following steps must be followed: A. Crawl low under any smoke to the closest exit, as heavy smoke and poisonous gases collect first along the ceiling.

B. When the smoke alarm sounds, get all persons served and employees out fast. Time may be limited to seconds to escape safely.

C. If there is smoke blocking the door or first way out, use the second or an alternative exit.

D. Smoke can be toxic. Get low and go under the smoke to exit.

E. Before opening a door, feel the doorknob and door. If either is hot, leave the door closed and use an alternative exit.

F. If there is smoke coming around the door, leave the door closed and use an alternative exit.

G. Open doors slowly. Be ready to shut it quickly if heavy smoke or fire is present.

H. If someone needs assistance and there is no way to reach them safely, leave the building and call 911. Tell the emergency operator where the person is located.

I. If there is no safe way to exit, close the door, and cover vents and cracks around doors with cloth or tape to keep smoke out. Call 911 and George Junior Republic’s Switchboard Operator, x2000.

Indicate the location and signal for help at the window with a light-colored cloth or a flashlight.

J. If clothing catches fire, the person should stop, drop, and roll: stop immediately, drop to the ground, and instruct persons to cover their face with their hands. Roll over and over, or back and forth, until the fire is out. If unable to stop, drop, and roll, smother the flames with a blanket or towel. Use cool water to treat the burn immediately for 3 to 5 minutes. Cover with a clean, dry cloth. Get medical help right away by calling 911.

K. GJR Secure - Once clear and safe from fire, all persons served will be secured in mechanical restraints.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 201 -003- GJRPA Fire Drills Procedures GJR Administrators 8/3/2020 6/4/2021

EOC-201-003-GJRPA - Fire Drill Procedures The following procedures are to be followed for fire drills: A. Unannounced fire drills are to be conducted in each residential unit at least one time per calendar month.

B. During the course of a year, all three shifts will be responsible for conducting fire drills.

C. At least one fire drill every four months (3 per year) must be held during the normal sleeping hours, 10:30 p.m. to 6:00 a.m.

D. Fire drills must reflect the exit used and exit routes must be alternated. It is suggested that the employee temporarily block an exit during a fire drill to ensure that the persons served are able to respond in case an actual fire blocked that exit.

E. Fire drills must be held during normal staffing conditions and not when additional employees are present in the home.

F. The person who initiates the fire drill is the only one who can know the fire drill will occur. The person who initiates the drill cannot conduct the drill.

G. A written record of the fire drill must be completed immediately after the fire drill and submitted to the Campus Director’s secretary within 24 hours of the drill. The Campus Director’s secretary will record and file the fire record of the fire drill.

H. The persons served must be able to evacuate the unit within 2½ minutes. Time begins when the fire alarm sounds and ends when all persons served have assembled in the designated safe area.

I. If the persons served are unable to evacuate the unit within the specified time, the fire drill shall be repeated within 24 hours after the persons served have been retrained and instructed to respond immediately to the fire drill.

J. Fire drills must be held on different days of the week, and at different times of the day and night.

K. The persons served are to meet at the area designated on the evacuation plans identified on the main bulletin board, which must be documented on the fire drill record sheet.

L. All of the smoke detectors must be checked quarterly by the IT Department.

M. Any inoperable smoke detector must be reported immediately to the Maintenance Department or the switchboard and must be repaired within 48 hours. The repair of the smoke detector should be documented in the maintenance log and the fire drill record form as soon as the repair is completed.

N. In the event that the smoke detectors are inoperable, employees must immediately request from the switchboard that temporary smoke detectors be delivered to the unit. These temporary smoke detectors must be placed in the immediate area of the permanent smoke detector and must remain in place until the permanent detectors are repaired.

O. Drills are required in non-residential buildings at least once annually.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 201 004- GJRPA Purchase of Fire Safe Material Procedure GJR Administrators 8/3/2020 8/3/2020

EOC-201-004-GJRPA - Purchase of Fire Safe Material Procedure Prior to the purchase of bedding, drapes, wall coverings, and furnishings, George Junior Republic will ensure that these materials have a fire safe rating. All furnishings will have an A, B, or C flame spread rating.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 202 –DA- GJRPA Fire Extinguishers Policy GJR Board of Directors 9/25/2019 9/25/2019

EOC-202-DA-GJRPA - Fire Extinguishers Policy It is the policy of this facility to have and maintain fire extinguishers as mandated by licensing regulations in Chapter 705.10.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 202 -001-DA- GJRPA Fire Extinguishers Procedure GJR Administrators 8/3/2020 8/3/2020

EOC-202-001-DA-GJRPA - Fire Extinguishers Procedure It is the procedure of this facility to maintain portable fire extinguishers with a minimum of an ABC rating on each floor. If there is more than 2,000 square feet of floor space on a floor an additional fire extinguisher will be added for every 2,000 square feet.

One portable fire extinguisher with a minimum of an ABC rating will be maintained in each kitchen up to 200 square feet and be located near an exit away from the cooking area.

Fire extinguishers are inspected and approved annually by the local fire department or contracted fire extinguisher company. The date of the inspection shall be indicated on the extinguisher or inspection tag. If a fire extinguisher is found to be inoperable, it will be replaced or repaired within 48 hours of the time it was found to be inoperable.

All employees are instructed in the use of the fire extinguishers upon employment and annually thereafter.

This instruction will be documented by the facility.

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REFERENCE CODE: EOC- 202 -002- GJRPA TITLE: Fire Extinguishers Maintenance and Inspection Procedure APPROVED BY: GJR Administrators DATE APPROVED: 2/24/2021 DATE REVISED: 3/1/2021 EOC-202-002-GJRPA - Fire Extinguishers Maintenance and Inspection Procedure

A. Completion of Monthly Inspections 1. It is the responsibility of the trained Maintenance Worker doing the inspection to complete the Portable Fire Extinguisher Tag. 2. On the Fire Extinguisher Tag, the Maintenance Worker is responsible for filling out the sections for persons inspecting and date.

3. Upon completion, monthly work order is to be turned into the Maintenance Office.

4. Anytime an extinguisher is removed for service, a replacement extinguisher should immediately be provided.

B. Monthly Visual Inspection 1. Check to make sure that the extinguishers are in the proper place. a. Make sure that the appropriate extinguisher is provided for the area. b. The inspection forms identify the appropriate extinguisher for the area.

2. Check to make sure the access and visibility of the extinguishers are not obstructed.

3. Check to make sure the extinguisher is securely mounted and no higher than 5 feet from the top of the extinguisher to the finished floor.

4. Remove extinguisher and check for any physical damage, corrosion or blockage.

5. Check to make sure that the seals are intact. Give a light pull to the pin to make sure seal is not broken.

6. Check the pressure gauge to see if it is in the normal range. Tap the gauge lightly to make sure indicator is not stuck.

7. Check the nozzle and hose for cracks. Make sure that they are not clogged.

8. Check to make sure powder in the ABC Extinguishers is not hard or caked by turning the extinguisher upside down and listening for the powder to move toward the head of the extinguisher.

9. Once the inspection of the extinguisher has been completed, initial and date the tag located on the extinguisher. Place the extinguisher back on the wall or in a cabinet with the instructions and gauge facing outward.

C. Annual Maintenance Inspection 1. The annual inspection should be performed by a qualified outside agency. The agency should be qualified in portable fire extinguisher inspection and repairs.

2. The annual inspection should include all items for a monthly inspection.

3. Check for up-to-date hydrostatic tests. Hydrostatic test should be performed every 5 years.

4. Check the weight of CO2 extinguisher.

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5. Replace monthly sign-off tag with new tag. Make sure the outside service company punches the month and year of the annual inspection.

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ENVIRONMENT OF CARE (EOC) Section 300 – Infection Control

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 300 - GJRPA Infection Control Policy GJR Board of Directors 9/25/2019 9/25/2019

EOC-300-GJRPA - Infection Control Policy Infection control is the responsibility of all agency personnel. George Junior Republic will ensure the physical health and general well-being of persons served, employees and visitors by maintaining an infection control program. The program will include surveillance, education, consultation, performance improvement, the development/oversight of associated policies and procedures, infection control committee management/oversight, outbreak investigation and the identification and dissemination of resources surrounding issues, outbreaks or threats.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 300 001- GJRPA Infection Control: Employee Physical Procedure GJR Administrators 8/3/2020 8/3/2020

EOC-300-001-GJRPA - Infection Control: Employee Physical Procedure The agency is responsible for evaluating and controlling communicable diseases. Any employee who has direct contact with persons served, including those involved in food preparation, must have a physical every two years to rule out the presence of communicable disease. If an employee is identified with a communicable disease, that employee must follow precautionary measures to ensure that the disease is not transmitted to persons served or other employees.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 300 -002- GJRPA Infection Control: Employee Surveillance Procedure GJR Administrators 8/3/2020 8/3/2020

EOC-300-002-GJRPA - Infection Control: Employee Surveillance Procedure A. New employees must have a pre-employment physical (within 30 days of their start date), which documents that the employee is free of communicable disease. This examination should include: 1. Complete medical history including those related to communicable disease -- measles, mumps, rubella, tuberculosis, hepatitis, etc.

2. Physical examination - recognition of acute and chronic infections and conditions that predispose to infection.

3. Drug Screen 4. Screenings for LTSR staff include: a. Mantoux test for Tuberculosis b. HBV screening (HBV vaccinations offered to LTSR employees who test negative.)

B. Written records of biannual physical examinations are kept in the Human Resources Department separate from the personnel files.

C. Routine pre-employment exams and biannual diagnostic studies will be completed by the agency’s Occupational Health provider.

D. Employees who are sick should not report to work, and should follow established call of procedures.

E. When employees have been occupationally exposed, they are referred to Occupational Health for assessment, testing, prophylaxis/treatment, and/or counseling.

F. In the interest of protecting agency staff and persons served, an employee who reports off due to an illness of an infectious nature may be required to remain away from work for the duration of the disease’s estimated incubation period.

G. Prior to returning to work, the employee must present Human Resources written documentation indicating the employee is free from communicable disease and/or no longer contagious.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 300 -003- GJRPA Infection Control: Employee Education Procedure GJR Administrators 8/3/2020 8/3/2020

EOC-300-003-GJRPA - Infection Control: Employee Education Procedure Employees will receive education on infection control policies and procedures upon hire and annually thereafter.

A. The education of all employees on infection control will occur at initial training and annually thereafter. The agency will distribute infection control information as needed.

B. New employees will receive education in the following areas: 1. Hand washing 2. Safety Precautions including proper use of PPE 3. Blood Borne Pathogens 4. Exposure Reporting 5. Utilization of Spill Clean Up Kits 6. Location and Utilization of Eye Wash Sinks 7. Disposal of Infectious Waste C. Hand washing signs are posted at each sink within the agency.

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REFERENCE CODE: EOC- 300 004- GJRPA TITLE: Infection Control: Employee Responsibility Procedures APPROVED BY: GJR Administrators DATE APPROVED: 8/3/2020 DATE REVISED: 6/1/2023 EOC-300-004-GJRPA - Infection Control: Employee Responsibility Procedures The single most effective measure for the prevention of infection and cross-infection is hand washing.

Employees must thoroughly wash hands with soap and running water before and after each personal contact, before food preparation or handling, and after handling potentially contaminated equipment.

As employees will not always know if a person served is infected, they should use standard precautions when working with the person served. Employees should protect themselves against any exposure to blood and any other potentially infectious substances.

George Junior Republic’s policy is to ensure the following: A. Each employee is educated on the Bloodborne Pathogen Policy (BBP) during orientation.

B. Employees who have had exposure incidents report to Health Services and/or the Emergency Room for initial evaluation of a potential or real exposure and to Health Services for evaluation and follow-up.

C. The source of the BBP exposure will be evaluated in accordance with this plan if the source is still in residence at the time of the exposure.

Every employee or volunteer of the organization will: A. Use personal protective equipment so they do not become infected or spread infections to anyone else B. Use good personal hygiene practices C. Report or correct any unsafe practices that may lead to borne pathogen exposure D. Report all exposure incidents to their supervisor E. Consult their physician before reporting to work with any contagious disease, including, but not limited to, conjunctivitis, chicken pox, mumps, flu, measles, whooping cough, and COVID-19 Availability of Information and Protection Equipment A. Hand washing reminders are posted at each hand washing station.

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B. Bloodborne Pathogen Protection and Spill Clean Up kits are also available in every home and unit as well as activity areas located with the First Aid Kits.

C. Spill Clean Up kits are kept with the First Aid supplies in each residential building. Used kits should be replaced immediately.

D. Latex-free gloves are used for Standard Precautions and may be obtained from the Warehouse.

Housekeeping A. Each department, home, and unit has specific cleaning procedures, and supervisors will ensure that the work area is always clean and sanitary.

B. Homes and units will be cleaned on a regular schedule with appropriate disinfectants.

C. Contamination with blood or other potentially infectious materials requires immediate additional cleaning with the BBP spills kits provided.

1. The area will be disinfected with a fresh 1:10 solution of household bleach to water and allowed to air dry. It should remain wet for 15-20 minutes.

2. Bleach solution cannot be saved until the next spill; it must be made fresh each time using cold water as hot water makes it oxidize too quickly.

D. All cleaning supplies and disinfectants must be kept in their original containers and locked.

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REFERENCE CODE: EOC- 300 -005- GJRPA TITLE: Infection Control: Communicable Disease Procedures APPROVED BY: GJR Administrators DATE APPROVED: 8/3/2020 DATE REVISED: 8/3/2020 EOC-300-005-GJRPA - Infection Control: Communicable Disease Procedures As part of the agency’s ongoing Infection Control efforts, all communicable diseases will be reported, monitored, and tracked in accordance with all local, state, and federal requirements.

When discovered, employees will follow the guidance of the agency’s Infection Control Plan to minimize exposure of other persons served and employees to the disease. The Director of Health Services, in consultation with the administrative team and the identified infection control nurse(s), will have broad authority to take any and all necessary steps to prevent exposure and spread of the disease.

In instances of broad epidemic or pandemic, agency health employees will defer to the direction of local, regional, and federal emergency management personnel, and support them in their respective efforts towards identification, containment, and treatment. The agency also maintains an Infectious Disease Outbreak Response Plan (IDORP).

When a pandemic, epidemic, or state/ local emergency has been designated, all employees of George Junior Republic and Affiliates will comply with these guidelines and additional restrictions as determined by the Chief Executive Officer of George Junior Republic and Affiliates. Failure to follow these guidelines will result in disciplinary actions up to and including termination of employment.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 300 -006- GJRPA Infection Control: Hand Hygiene Procedure GJR Administrators 8/3/2020 8/3/2020

EOC-300-006-GJRPA - Infection Control: Hand Hygiene Procedure Employees are required to wash their hands: A. at the start of each shift B. before and after each treatment contact C. after sneezing, coughing, or blowing/wiping their nose D. before and after eating or preparing food E. before and after preparing, handling, or dispensing medication F. after using the restroom G. whenever they are soiled or otherwise potentially contaminated Hands should be washed for at least 20 seconds, or the time it takes to sing “Happy Birthday” twice.

If soap and water are not available, hand sanitizer may be used until the employee is able to wash their hands.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 300 -007- GJRPA Prevention of Sharps Injuries Procedure GJR Administrators 8/3/2020 8/3/2020

EOC-300-007-GJRPA - Prevention of Sharps Injuries Procedure A. Employees must close any container of used insulin needles or any other sharp objects that have blood or other body fluids on them before it is moved from the area of use. This is to prevent the container from spilling or the sharp objects from coming out.

B. If it is possible that the container might leak, the container must be placed in a secondary container that is closable and constructed to contain all contents and prevent leakage during handling, storage, transport, or shipping. The container must be labeled and red in color.

C. Each location on campus has a container labeled specifically for infectious materials that contain blood or other body materials. This is placed in the designated biohazard receptacle in each building.

When the bag requires changing, staff should contact the Warehouse.

D. When a diabetic person served must be taken off campus, and there is the likelihood that a needle must be used for insulin injection, a small sharps container will be sent with the employee accompanying the person served. Any contaminated material or used needle will be placed in the container by the person served. The container will remain in the possession of the employee and returned to Health Services for disposal as soon as possible.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 300-008- GJRPA Infection Control: Laundry Procedure GJR Administrators 8/3/2020 8/3/2020

EOC-300-008-GJRPA - Infection Control: Laundry Procedure A. B.

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Sheets, towels, clothing, and similar items that have blood or other body fluids will be kept separate at all times and handled only with gloves.

They must be machine washed and dried.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 301 - GJRPA Infection Control Nurses Policy GJR Board of Directors 9/25/2019 9/25/2019

EOC-301-GJRPA - Infection Control Nurses Policy George Junior Republic Infection Control Nurses will monitor employee and persons served related infection control issues in order to minimize employee and person served risk and exposure.

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REFERENCE CODE: EOC- 301 -001- GJRPA TITLE: Infection Control Nurses: Responsibilities Procedure APPROVED BY: GJR Administrators DATE APPROVED: 8/3/2020 DATE REVISED: 8/3/2020 EOC-301-001-GJRPA - Infection Control Nurses: Responsibilities Procedure George Junior Republic may assign nursing staff to assist with Infection Control efforts. The general responsibilities of the identified nurses include: A. Provide the organization with a continuous and ongoing system of prevention, identification, and reporting of infections via routine surveillance of employee illness reporting, review of person served medical records, graphic and laboratory data, as well as routine contact with all nurses, persons served and employees.

B. Collect, review, and analyze data on an on-going basis, as well as to follow-up on reported infections.

C. Orient all new employees to the Infection Control Program, as well as their responsibilities in the program.

D. Direct surveillance activities, consult on infectious diseases, and develop and implement infection control policies, procedures and practices.

E. Maintain records for monthly tracking and reporting that will be reported upon both internally within the organization and externally as mandated by regulation.

F. Utilize best practice infection control protocols as outlined by the Pennsylvania Department of Health, Center for Disease Control, and the Association for Professionals in Infection Control.

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REFERENCE CODE: EOC- 302 - GJRPA TITLE: Infection Control: Involvement of Persons Served Policy APPROVED BY: GJR Board of Directors DATE APPROVED: 9/25/2019 DATE REVISED: 9/25/2019

EOC-302-GJRPA - Infection Control: Involvement of Persons Served Policy It is the policy of the agency to involve persons served in infection control processes.

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REFERENCE CODE: EOC- 302 001- GJRPA TITLE: Infection Control: Hand Hygiene of Persons Served Procedures APPROVED BY: GJR Administrators DATE APPROVED: 8/3/2020 DATE REVISED: 8/3/2020 EOC-302-001-GJRPA - Infection Control: Hand Hygiene of Persons Served Procedures Persons served will receive education on hand hygiene. The organization will abide by the hand washing procedures outlined by the Centers for Disease Control.

A. All persons served will be educated on the appropriate mechanisms of hand hygiene upon admission to the organization.

B. George Junior Republic will educate persons served utilizing the following action steps as related to hand washing techniques.

1. Lather hands by rubbing them together with the soap.

2. Hands should be scrubbed for a minimum of 20 seconds.

3. Hands must be rinsed well under clean running water.

4. Hands should be dried using a clean paper towel.

5. The paper towel should be used to turn off the faucet.

6. After use, the paper towel should be discarded.

C. Persons served will be educated on practicing good hand hygiene.

1. When hands are soiled.

2. Before and after each treatment contact.

3. After use of toilet.

4. After sneezing, blowing or wiping nose.

5. Before and after eating.

6. After handling any object containing human secretions, discharge, or dressing.

7. Before taking medication.

8. When hands are visibly soiled.

D. Hand washing signs will be hung in each restroom and at other designated locations across campus.

E. There will be an appropriate and adequate level of hand sanitizer, hand soap, and towels across campus and at each location.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 302 002- GJRPA Hazardous Materials and Waste Procedure GJR Administrators 8/3/2020 8/3/2020

EOC-302-002-GJRPA - Hazardous Materials and Waste Procedure George Junior Republic is responsible for recognizing, collecting, and disposing of hazardous and infectious waste in accordance with the Resource Conservation and Recovery Act (RCRA) of 1976 and the Environmental Protection Agency (EPA).

A. B. C. D.

E.

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Universal Wastes – batteries, lamps with less stringent regulatory requirements Household Hazardous Waste – household cleaning solutions, paints, solvents, automotive waste, aerosol cans Recycling – computers, cell phones, TVs, and laptops Lamps – any bulb in a lighting fixture 1. Containers - Contact the identified company to obtain containers for disposal.

2. Labeling and Marking a. Maintenance staff removes or otherwise defaces all existing container labels attached to empty container. b. Maintenance attaches “Universal Waste-Lamps” label to the container. c. Mark on the label the date the first lamp is placed in the container. d. Mark the label with the final lamp count prior to disposal.

3. Storage a. Lamps must be placed inside containers. b. All containers must be kept closed at all times, except when adding lamps. Use tape to hold box flaps shut to prevent breakage. New lamp boxes should also be taped shut. c. A tally sheet is used to account for the number of lamps in the container.

4. Disposal a. Containers of lamps must not be stored for longer than 11 months. b. Contact the identified company for pickup not more than 11 months after the date the first lamp is placed in the container, whether the container is full or not. c. The identified company will pick up containers of lamps for disposal.

5. Broken Lamps a. Clean up broken lamps immediately. b. Place broken lamp, and broken lamp parts into a lamp container.

6. Contractors a. A contractor maintaining a piece of equipment that uses a universal waste lamp may take the lamp with them for recycling. b. Contractors performing and construction work are required to follow George Junior Republic procedures for containers, labeling, storage and disposal.

Batteries 1. Containers a. Any structurally sound, rigid container is acceptable b. Large batteries need not be placed into a container April 18, 2024

F.

G.

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2. Labeling and Marking a. Maintenance Staff attaches a “Universal Waste-Battery” label to either the container, or directly on large batteries. b. Mark on the label the date the first battery is placed in the container.

3. Storage a. Small batteries must be placed inside containers. b. Containers must be kept closed at all times, except when adding batteries to container.

4. Disposal a. Containers of batteries must not be stored for longer than 11 months. b. Contact the identified company for pickup not more than 11 months after the date the first battery is placed in the container, whether the container is full or not. c. For removal, submit a chemical waste pickup request to the identified company.

5. Broken/Leaking Batteries a. Clean up broken/leaking batteries immediately. b. Place into a separate container from non-broken/non-leaking batteries.

Mercury Containing Equipment 1. Containers a. Containers are selected based on the type and size of equipment and may vary. b. Small items of mercury containing equipment may be placed in a plastic bag, double bagged, and the bags tied closed. c. Bags must then be placed into a structurally sound, rigid container such as a cardboard box. d. Container must be capable of being closed so that no material can fall out.

2. Labeling and Marking a. Maintenance Staff attaches a “Universal Waste-Mercury Containing Equipment” label to the container. b. Mark on the label the date the first piece of equipment is placed in the container.

3. Storage a. Containers must be kept closed at all times, except when adding pieces of equipment to container. b. When appropriate use secondary containment to prevent spills.

4. Disposal a. Containers of equipment must not be stored for longer than 11 months. b. Contact Biohaz for pickup not more than 11 months after the date the first piece of equipment is placed in the container, whether the container is full or not.

5. Mercury Spills/Leaking Equipment a. Clean up mercury spills immediately. b. Contact Maintenance for questions on spill clean-up. c. Place mercury contaminated material into a separate container from nonbroken/non-leaking equipment. d. Spill residues are also hazardous waste. e. Label containers with hazardous waste labels.

Paints & Aerosol Cans 1. Containers a. Containers must be constructed of glass, plastic, or metal.

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b. Containers must have secure tops and be compatible with the waste(s) they are holding. c. Secure tops must be kept in containers at all times unless adding or removing waste.

2. Labeling and Marking - Maintenance Staff attaches a “Universal Waste-Paint or Aerosol” label to the container.

3. Storage - Store all paint and aerosol cans in designated collection area in maintenance department until disposal can take place.

4. Disposal a. Water-based Paint: Disposal of water-based paints that do not contain regulated metals can be accomplished by spreading the paint on a piece of plastic or cardboard (no thicker than one inch) and allowing it to air dry. For drying purposes, the paint should be dried in a well-ventilated area that is protected from rain. When completely dry, it can be disposed in the normal trash. Never place wet paint in the trash. When washing paint brushes, pans, and related materials that have been used with water-based paint, always use a drain that is connected to the sanitary sewer. Never wash paints to the storm sewer. b. Aerosol Cans Full or partially full aerosol cans must be collected and disposed of via maintenance. Cans that have been emptied and contain no residual materials or pressure are not regulated as hazardous wastes and can be put into the trash.

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Computers, Cell phones, TVs, Laptops 1. Storage - Store all computers, cell phones, TV’s, and laptops slated for recycling in designated collection area.

2. Disposal a. Computers, cell phones, TV’s, and laptops must not be stored for longer than 11 months. b. Contact the identified recycling company for pick-up of computers, cell phones, TV’s, and laptops to be recycled.

Automotive Waste 1. Containers a. Containers must be constructed of glass, plastic, or metal. b. Containers must have secure tops and be compatible with the waste(s) they are holding. c. Secure tops must be kept in containers at all times unless adding or removing waste.

2. Storage a. Containers must be kept closed at all times, except when adding pieces of equipment to container. b. When appropriate use secondary containment to prevent spills.

3. Disposal a. Automotive waste must not be stored for longer than 11 months. b. Contact the identified garage for pick-up.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 303 - GJRPA Decontamination Process Policy GJR Board of Directors 9/25/2019 9/25/2019

EOC-303-GJRPA - Decontamination Process Policy It is the policy of George Junior Republic to maintain the safety and security of the person served. In accordance, all items brought into the program by and for the persons served are subject to a heated decontamination process before being sent to a residential home.

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ENVIRONMENT OF CARE (EOC) Section 400 – Maintenance

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 400 - GJRPA Building Standards Policy GJR Board of Directors 4/1/2021 3/1/2021

EOC-400-GJRPA - Building Standards Policy It is the policy of the agency to comply with all state and local building ordinances. The agency also complies with applicable municipal zoning ordinances and local building codes. Applicable local, county, and regional planning agency requirements are also met. All agency buildings have Certificates of Occupancy issued by the Department of Labor and Industry or the Pine Township Code Enforcement Office.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 401 - GJRPA Accessibility Policy GJR Board of Directors 4/1/2021 3/1/2021

EOC-401-GJRPA - Accessibility Policy It is the policy of the agency that George Junior Republic and Affiliates' services are compliant with relevant federal and state regulations, including "Section 504" of the Rehabilitation Act of 1973 and Title III of the Americans with Disabilities Act. Any aspect of services that are not offered in a community-based setting will have physically handicapped accessibility.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 402 - GJRPA Utility Systems Policy GJR Board of Directors TBD 3/1/2021

EOC-402-GJRPA - Utility Systems Policy George Junior Republic maintains a safe physical environment through ongoing oversight and testing of utilities including drills to ensure emergency response when needed. The procedures address all forms of utilities in the physical environment.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 402- 001- GJRPA Utilities Management Procedures GJR Administrators 2/24/2021 3/1/2021

EOC-402-001-GJRPA – Utilities Management Procedures George Junior Republic will utilize the following regarding Utilities Management: Utilities: George Junior Republic defines a utility system as facility systems for life support; surveillance, prevention, and control of infection; environment support; and equipment support. This includes electrical distribution; emergency power; vertical and horizontal transport; heating, ventilating, and air conditioning; plumbing, boiler, natural piped gas and communication systems, including data exchange systems.

Managing the Equipment inventory is a two-step process. First, the Equipment is segregated into one of three major inventory groups; Utilities Equipment, Fire Prevention or Safety/Security/Other. Next, established risk-based criteria is applied to each asset to determine where the equipment will be ranked within its major category.

Equipment Categories. There are two distinct categories that support utilities: Utilities Equipment (such as Air Handling Equipment) and Fire Prevention (such as Fire Pumps). A third category is called “Safety/Security/Other.” The two directly related to utilities management are defined as: A. Utilities Equipment. Equipment that provides surveillance, environment support; and equipment support are examples of Utilities Equipment. These include: 1. Electrical distribution 2. Vertical and horizontal transport 3. Heating, ventilating, and air conditioning 4. Plumbing, boiler 5. Communication systems, including data exchange systems B. Fire Prevention. Equipment that supports life safety features of the building are known as Fire Prevention Equipment. These include: 1. Emergency Power (i.e. Generator) 2. Automatic Transfer Switches 3. Fire Pump 4. Sprinkler System 5. Fire Alarm System 6. Emergency Notification Equipment 7. Building Compartmentation 8. Operational Plans 9. Promote a safe, controlled, comfortable environment of care.

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10. Minimize the risks of failure.

11. Electricity 12. Fire Protection Systems 13. Water 14. Natural Gas 15. Communications 16. Heating, Ventilation, and Air Conditioning (HVAC) 17. Plumbing and Sewage Systems 18. Security C. Ensure operational reliability 1. There must be a reliable emergency power system, as required by occupancy classification that supplies electricity to alarm systems, exit route illumination, emergency communication systems, and exit sign illumination when normal electricity is interrupted.

2. There must be a reliable emergency power system that supplies electricity to specific areas when normal electricity is interrupted.

D. Maintenance, Testing, and Inspection 1. Scheduling of equipment, whether Utilities Equipment, Fire Prevention or Safety/Security/Other occurs based on the risk-based criteria. Frequency of Maintenance, Inspection and Testing is based on manufacturer recommendation, organization experience and best practice.

2. Risk Ranking is used to focus asset management efforts on the most critical equipment first and to prioritize the efforts on the remaining equipment.

3. Inspection, testing, and maintenance program that encompasses the relevant areas of NFPA Codes and related regulatory requirements. Critical components of each system are tested prior to initial use and at least annually thereafter 4. Maintain all documentation and records of inspections, testing, and maintenance.

Records should indicate the procedure performed (e.g., inspection, test, or maintenance), the organization that performed the work, the results, and the date.

5. George Junior Republic will demonstrate the emergency power system's reliability by conducting monthly testing of each generator and all automatic transfer switches.

E. Training 1. Personnel who use utilities must be able to describe or demonstrate: a. Capabilities, limitations, and special applications of utility systems; b. Emergency procedures in the event of a system failure; c. Location and instructions for use of emergency shutoff controls; d. Processes for reporting utility system management problems; failures, and user errors, to whom, and when.

2. Personnel who maintain utility systems must be able to describe or demonstrate: a. Capabilities, limitations, and special applications of utility systems b. Emergency procedures in the event of a system failure c. Information and skills necessary to perform assigned maintenance responsibilities d. Location and instructions for use of emergency shutoff controls 160 | P a g e

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e. Processes for reporting utility system management problems, failures, and user errors, to whom, and when 3. Annual training is required to ensure up-to-date knowledge of required safe work practices.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 402- 002- GJRPA Utility Systems Procedures GJR Administrators 2/24/2021 3/1/2021

EOC-402-002-GJRPA - Utility Systems Procedures A. Main electrical distribution panels are located in each building. Panels are inspected and breakers are tested accordingly by a qualified maintenance technician every six weeks.

B. Water entering each building is accompanied by a main shut off valve. These valves are exercised and maintained by the Maintenance Department.

C. Emergency lighting is present in some but not all buildings. These lights are maintained as needed. The emergency generators operate adequate lighting throughout the building in the event of power loss.

D. Natural gas is supplied to each building. A shutoff for the gas is located on the exterior of the buildings. These valves are maintained and exercised by the Maintenance Department.

E. Emergency generators are located at each building. The generators have automatic transfer capabilities that are utilized. The generators run on a scheduled exercise program weekly and are serviced accordingly by the Maintenance Department.

F. Fire Hydrants are located throughout the agency’s campus and are accessible for emergency use.

The hydrants are flow tested and inspected annually by the Maintenance Department accompanied by a Grove City Volunteer Fireman.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 402- 003- GJRPA Air Filter Procedures GJR Administrators 2/24/2021 3/1/2021

EOC-402-003-GJRPA – Air Filter Procedures Maintenance staff will match available air filters to facility needs in order to ensure proper Indoor Air Quality (IAQ) for occupant health and comfort, and to ensure efficient HVAC system operation.

A. General 1. There are two types of airborne contaminants targeted by air filters: a. Traditional paper or fiberglass filter particles. Filter efficiency governs the size of particles that are filtered. b. Absorbers, such as carbon filter gases, and filter media are available to filter most known contaminants.

2. To achieve indoor air levels suitable for human comfort, particles larger than 0.3 microns must be kept to a minimum, since they have an adverse effect on the human respiratory system.

B. Types of Filters 1. Panel Filters. Panel filters are usually discarded after one period of use. There are some permanent panel filters which may be cleaned and reused.

2. Dry-Type Extended-Surface Filters (Pleated, Pocket, Vs, Rigid Box, Bag, and Cartridge).

They may be used as final filters in some cases or even pre-filters. Bag filters are best suited for continuous operational systems that have a constant volume or little variation in air flow.

C. Air Filter Log 1. The filter log has been designed to provide a list of filters in the building in a standard format. The log is kept in a three ring binder and is available for maintenance staff.

2. The following is the process for checking the filters: a. Ensure filter housings have a minimal amount of bypass leakage. b. Check for damage to the filter, such as holes. c. Ensure filters are not clogged. d. Ensure filter frames/holders are not damaged. e. Ensure the correct size and type with the correct efficiency is installed. f.

Ensure that the filter is installed correctly for the direction of airflow. g. Whenever filters are changed, a notation must be made on the Building PM work order.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 403 - GJRPA Building Inspections Policy GJR Board of Directors 4/1/2021 3/1/2021

EOC-403-GJRPA - Building Inspections Policy It is the policy of the agency that staff within programs will inspect buildings and report any problems to the maintenance director via the online maintenance portal ticket system. Records are kept on file in the director's office. Requests can also be submitted by telephone to the director or the maintenance department.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 403- 001- GJRPA Building Inspection Procedures GJR Administrators 2/24/2021 3/1/2021

EOC-403-001-GJRPA – Building Inspection Procedures The following inspection procedure address common areas requiring attention during maintenance inspections: A. Identifying Concerns 1. Water a. Water penetration can cause efflorescence, cracking, spalling, deterioration of mortar and interior leakage and mold growth. Once any sign of deterioration becomes evident, the source of the water penetration should be determined and eliminated, and the masonry should be repaired. b. White staining of a facade (dusty salts called efflorescence or thick, grayish crusts called carbonates) is a sign of water movement through the masonry from above or behind. It indicates that the roof, cornice or gutter flashings may have gaps or that parapet coping joints have aged and shrunk, allowing water to enter. c. If there is evidence of mold on building materials due to water penetration, contact maintenance to determine a proper course of action. d. If deterioration or interior leakage is occurring and the source of the water penetration is not evident, testing or other procedures may be required. e. Once you determine water penetration sources, corrective actions must be performed.

2. Masonry will shift seasonally along a façade (1/2 inch for every 100 feet) and crack if expansion joints are not present every 30 feet to accommodate the movement. The cracks will grow over time and require intervention.

3. Non-structural metal pieces or elements must be inspected for damage and removed/repaired as needed.

4. Windows may be systematically maintained by routine painting, repair of balances, and tightening or adding weather stripping every 20 years or so.

5. Difficulties have occurred with exterior insulation and finish systems (EIFS). The system’s anchors sometimes pull out and require reattachment. The systems also can suffer from excessive admission and retention of moisture, which permits the growth of molds.

6. Vines and other vegetation can be damaging to masonry and allow water to penetrate.

They should be routinely removed. Trees planted close to the building can damage windows during high winds if their branches are not trimmed back far enough.

7. Seasonal Concerns a. Snow and Ice can be harsh on buildings. b. When snow begins to melt and refreeze, ice-dams can clog gutters and force water under the roof and into the eaves. This can damage a structure's wall and ceilings and lead to expensive repairs. c. Key drains to roofs and gutters need to be opened and kept opened to prevent flooding and refreezing.

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d. Some buildings may be constructed in such a way that certain overhangs may allow heavy accumulations of wet, compacted snow, ice, or icicles over sidewalks, entrances or exits. This could endanger pedestrians and must be removed. e. Falling leaves may clog gutters and drains and cause flooding. This could lead to water damage of the walls and must be removed.

B. Inspections 1. Maintenance personnel must monitor the condition of the exterior walls by performing examinations. a. Visual Inspections. Visual examinations should involve a careful study of exterior walls. As part of this examination, sight up the walls to detect waviness, undulations or bulges. b. Follow-up Inspections. If conditions warrant, a further investigation should be performed. This inspection permits hands-on examination and allows for probe openings through the wall to examine and evaluate underlying conditions.

Follow-up inspections also facilitate the collection of physical samples for laboratory studies that might be recommended if premature deterioration of an exterior wall component is observed.

2. Frequency. Every month a building and grounds inspection will be completed. a. Inspections should consist of a visual survey of interior and exterior walls. b. The interior survey should locate signs of water leakage, wall displacement or any damage to interior finishes. c. The exterior survey should locate any of the above-mentioned deterioration of the masonry, as well as problems with other components within and adjacent to the wall system. This would include a survey of the roof perimeter, sealant joints, copings and steel lintels.

3. Tools. The following address methods to inspect buildings: a. Cameras. Photographs annotated on building elevations drawings or overall photographs of the building can be used to document notable conditions that cannot be readily repaired or that require additional investigation and bring them to the attention of the Facilities Manager. These annotated drawings can be used to monitor new conditions or changes in existing conditions. b. Binoculars. i. Binoculars can aid in inspecting otherwise hard-to-see areas. At least annually, perform a binocular survey of exterior walls of taller buildings with no history of exterior wall problems. Spring is the best time to perform a binocular survey due to freeze-thaw cycles associated with winter. ii. Before conducting the inspection, document notable conditions at the interior side of the walls and correlate them with the elevation drawings.

Such conditions include: water stains on sills, floors, walls or ceilings adjacent to exterior walls; cracks through finishes applied directly to exterior walls; drafty, poorly operating windows; and broken window glass. iii. The binocular survey should be performed from grade level or other desirable vantage points. Depending on the height and width of a building, it might be easier to pan side to side or up and down. The building should be viewed at different times of day, since the angle of 166 | P a g e

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the sun will affect how shadows are cast on the wall. Besides items mentioned in the visual examination section, look for conditions not visible to the naked eye. c. Thermography. Infrared thermography can help locate problem areas in the building envelope. The images produced by the system show air that is escaping from a building as an intense pattern at the source of the leak. The images also will show irregular patterns that indicate specific problems, such as wet roofing insulation, an indicator of water leaks. Infrared technology is not destructive to the building in any way. It also provides documentation and images that can be kept on file and referred to as necessary when conducting future inspections.

C. Maintenance during inspections.

A. Clean out any clogged drains and gutters.

B. Cut back tree branches and remove vegetation as needed.

C. Schedule repairs soon after an inspection. Delaying corrective action can let small isolated deficiencies become expensive, difficult-to-repair problems.

D. Repairs. There are a wide range of maintenance/repair techniques that can be performed on masonry walls. Repairs should address water penetration into the wall system, as well as repair of any cracking, displaced or spalled units. Each problem should be addressed by type.

1. Water. Water penetration at horizontal copings, sills or cornices of masonry facades requires the sealing of all penetrations at joints between individual stones or at the sides; in some cases, the epoxy consolidation of wood is also required. a. Coatings can be used to reduce water penetration into the wall system. b. Penetrants, such as silanes, siloxanes and silicates, do not bridge cracks of any size. Rather, they coat the pores and voids in the masonry to depths up to threeeighths of an inch. Coatings require periodic reapplication, reducing the breathability of the wall system. They should be used only after other remedial techniques have been unsuccessful, particularly in freezing climates.

2. Flashing replacement: It is critical to seal flashings properly at laps and ends to prevent leaks. Flashing repair usually entails removing three to four courses of masonry, repairing or replacing defective flashing and replacing with new masonry.

3. Other building components: Repair other distressed building components, such as failed sealant joints, roof leaks, gutter or downspout leaks, and windows and doors as soon as possible to prevent water and air penetration into the wall system.

4. Cracks. When cracking occurs, identify the source and choose an appropriate repair.

Cracks are commonly repaired by tuckpointing, face grouting, or sealing. a. Tuckpointing, or repointing: Remove all mortar within the exterior threequarters of an inch of the masonry. It's critical that all mortar be removed from the bond surfaces of the brick to allow new mortar to bond to the brick units rather than to original mortar. Then clean and dampen joints, and pack new mortar tightly in layers to fill the joints. Prehydrated type N portland cementlime mortar is often used for repointing joints. Prehydrating means that new mortar should be mixed and left unused for 1 to 1.5 hours to reduce mortar shrinkage as it dries. The new mortar should not be stronger than the original. b. Face grouting consists of scrubbing a mortar slurry onto the dampened wall surface and into cracks and bond separations in masonry joints. This slurry typically consists of portland cement, fine sand and a small amount of lime. After the slurry has begun to cure or hydrate, rub it off the wall surface. Then, clean the faces of the masonry units to remove any staining.

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c. Sealing: This method of repairing cracks is typically performed on non-structural cracks that will continue to move. The repair consists of routing out the crack and installing a high-grade sealant with appropriate backing material. The size of the joint and the backing material depend on the sealant used. The sealant joint should be oriented along a straight line where practical.

5. Roof. Roof deterioration should be addressed as soon as possible since the roof is the structure’s main protection. This includes sealing open coping joints.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 403- 002- GJRPA Automatic Sprinkler System Inspection Procedures GJR Administrators 2/24/2021 3/1/2021

EOC-403-002-GJRPA – Automatic Sprinkler System Inspection Procedures The following should be completed when doing the quarterly inspections in identified buildings of the Automatic Sprinkler Systems to ensure reliability of usage: A. Inspect all control valves, making sure that they are open, exercised, liberated, and supervised.

B. Check all gauges to ensure that the static PSI on the system is within normal ranges and in good operating condition.

C. Check that the cabinet containing the spare sprinkler parts is properly stocked.

D. Inspect fire connections to ensure they are accessible and visible at all times. Caps should be in place and threads should be clean and lubricated. The connection should be drained through the ball drip from the check valve inside the facility to prevent freezing.

E. Check all alarm devices to make sure they are free from damage and that all electrical connections are secured.

F. Inspect alarm valves to ensure there is no leakage from the retard chamber or alarm drains.

G. Inspect all sprinklers to make sure they are free of corrosion and obstruction to spray pattern.

H. Inspect sprinkler piping to make sure it is in good condition: free of any damage, no leakage, no misalignment, and subject to no external loads (i.e. items hanging from piping) I.

Every 5 years, an internal inspection of the piping should be made. When alterations are being done on the systems, an internal inspection should be made at the time and the record of the inspection should be on file.

J.

Flow tests should be done on the main drain and other test drain in the facility, and a record of those should be on file at all times.

K. Record of the quarterly inspections, testing and maintenance of the system will be kept in the Maintenance Department.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 403- 003- GJRPA Building Inspection Documentation Procedures GJR Administrators 2/24/2021 3/1/2021

EOC-403-003-GJRPA – Building Inspection Documentation Procedures The following documentation related to the Maintenance Department is required to be kept on-file: A. As-built specifications, addenda and any guarantees B. Structure plan(s) showing location of all equipment, penetrations, and deficient areas C. Reports on maintenance actions; dates, type and cost of repairs D. Photos of the roof and of all repair areas E. Documentation of inspections or evaluations, including photos 1. Use notes, sketches and any other means of documentation to monitor the deterioration since the last inspection.

2. Retain inspection checklists for three years.

F. Square footage of surfaces and thickness

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 403- 004- GJRPA Roofing Inspection and Maintenance Procedures GJR Administrators 2/24/2021 3/1/2021

EOC-403-004-GJRPA – Roofing Inspection and Maintenance Procedures Regular roof inspections and maintenance will be conducted according to the following procedure to protect George Junior Republic’s investment and significantly extend the useful life of roofing systems.

A. Preventive Maintenance 1. Determine the roof's type and construction. This might be determined from blueprints, as built documents, or on-site inspection.

2. Conduct a baseline roof system survey and inspection. a. The roof survey should include documentation of deficiencies requiring corrective action. b. Survey documentation should consist of a written report or checklist, photographs and notes on a roof plan indicating the conditions observed. c. The plan should supply enough data to support crews making repairs. d. Perform the baseline survey before the contractor’s warranty expires so repairs can be covered under the terms of the warranty.

3. Roof access must be limited to authorized personnel, minimizing foot traffic and its potential damage.

4. Pads and pavers should protect areas surrounding rooftop mechanical and telecommunications equipment.

5. Any new equipment installations that penetrate or are mounted on the roof should be reviewed and approved by the facility department and then inspected after completion.

6. Check and see if new installations affect the roof warranty and/or must be approved/inspected by the installer.

B. Inspections 1. Annual: For most roofing systems, an annual comprehensive inspection typically should be conducted in the in the spring.

2. Semi-Annual. a. At a minimum, a fall inspection must be done to ensure the roof is ready for winter. b. During fall, drains, gutters and scuppers require frequent cleaning of leaves and vegetation to maintain proper drainage. c. In-house maintenance staff members who are trained in roofing maintenance may conduct the semi-annual roof system inspections. d. Other times i.

Some situations may lead to additional inspections and associated repairs or maintenance. These situations include: Severe weather conditions, such as hail, high winds, tornadoes, and heavy rain/snow; installation of new rooftop equipment on the roof or adjacent areas; construction activities on the roof or adjacent areas; and, fire or other damage to the roof or adjacent roofs.

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ii.

Depending on roof conditions, additional housekeeping inspections may be warranted. iii.

Buildings adjacent to deciduous trees may have to be checked weekly.

3. Maintenance during inspections. a. Clean any clogged drains, and remove trash, leaves, branches and debris from the roof. Caution: Do not unclog drains blocked by ice or snow by chipping or breaking the ice, as this approach can damage the membrane. b. If vegetation is growing through or into the membrane, an inspector should not remove it without patching the roof. Failing to do so may leave a large hole in the roof when the roots come out. c. In general, if something is going to require membrane repairs, it should be done by a roofing professional to insure it is done correctly and without harming the membrane. Many warranties are voided if repairs are not made by authorized roofing contractors. d. Schedule repairs soon after an inspection. Delaying corrective action can let small isolated deficiencies become expensive, difficult-to-repair problems.

C. Documentation and Records: The Roof Log is to include the following: 1. As-built specifications and addenda 2. Roof plan(s) showing location of all rooftop equipment, penetrations, and deficient areas 3. Manufacturers specifications and brochures; date of installation; installing contractor; insulation and roof deck 4. Copies of warranties, (including warranty claims and their resolutions) roof bonds, and related guarantees 5. Reports on maintenance actions; dates, type and cost of repairs 6. Photos of the roof and of all repair areas.

7. Leak history 8. Documentation of roof inspections or evaluations, including photos 9. Documentation of changes made to the roof or new equipment installed.

10. Square footage of roof and thickness 11. Core analysis, if appropriate 12. Recommendations with estimated costs for repairs and replacement 13. Evaluation of the roof's condition and life expectancy 14. Re-roof recommendations, if appropriate, and contracts

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 404 - GJRPA Maintenance Portal Work Request System Policy GJR Board of Directors TBD 3/1/2021

EOC-404-GJRPA - Maintenance Portal Work Request System Policy It is the policy of the agency to utilize an electronic reporting and recording system to process maintenance needs.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 404 -001- GJRPA General Maintenance Requests Procedure GJR Administrators 8/3/2020 8/3/2020

EOC-404-001-GJRPA - General Maintenance Requests Procedure All maintenance work performed at George Junior Republic properties can be categorized by the source of the work. Each piece of work originates from a particular source -- an emergency, the routine maintenance schedule, the preventive maintenance schedule, a unit inspection, a unit turnover, or a person served request.

The Maintenance Department hours for normal business days are M-F 8:00 a.m. to 4:30 p.m. They can be contacted through the Maintenance Portal Work Request System. They can also be contacted through telephone at their extension, which can be reached through the switchboard.

A. During normal hours, employees will contact the Maintenance Department via phone, the online maintenance portal, or the Maintenance Supervisor directly.

B. For after hour maintenance emergencies, contact the switchboard who will notify the Campus Supervisors and the on call maintenance employee. Examples of emergencies include but are not limited to heating loss, power failures, water system failure, natural gas leak, sanitary drainage failure, and broken windows.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 405 - GJRPA Demolition, Renovation, and Construction Policy GJR Board of Directors 4/1/2021 3/1/2021

EOC-405-GJRPA - Demolition, Renovation, and Construction Policy It is the policy of the agency that when the agency plans for demolition, renovation or construction, a risk assessment is conducted to ensure that any hazards that could compromise care, treatment or services in the occupied areas are identified. Analysis of the assessment will result in actions that will serve to minimize the impact of the construction.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 405 -001- GJRPA Facility Construction and Alteration Procedures GJR Administrators 2/24/2021 3/1/2021

EOC-405-001-GJRPA – Facility Construction and Alteration Procedures George Junior Republic Facility Manager could be assigned responsibilities for overseeing construction related projects. Projects may vary in size and scope of work. Smaller less complicated projects may be based on simple line drawings. Other larger more complex projects will likely require the services of an architect to produce drawings and specifications.

A successful project will involve four (4) phases: defining, planning, implementation, and evaluation.

A. Define and Plan 1. Project Scope — Defining the project scope is typically done through a project team, task force and/or committee. Team members must agree about the project's definition and scope as well as the basic strategy for carrying it out.

2. Select Architect and Consult/Establish Fees —Price negotiation should follow the selection of the most qualified architect rather than allowing cost to drive the decision.

3. Define Owner Authority and Time Schedule — Managers may be given the responsibility for overseeing the construction or alteration projects. The authority for entering into contractual relationships and/or to obligate funds should remain with the facility administration or board. Time is usually of the essence with most projects. It must be clearly stated in terms of a completion date or length of the construction period.

Completion is generally referred to as the date of substantial completion as defined in AIA Document A201. This means that the work is sufficiently complete for the owner to occupy for its intended use. Additional work may be required after substantial completion to bring the project to final completion.

4. Estimate Probable Cost and Budget — Accurate construction costs are essential with any project in order to establish an accurate budget. Estimates need to include but are not limited to the following: Architectural/Engineering Fees, personnel time and production costs, cost of basic services, off-site utilities, on-site utilities, basic building and/or shell, tenant improvements, furniture/furnishings/equipment/owner-furnished equipment, allowances for art work, landscaping, carpet/brick/hardware, and other miscellaneous costs.

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5. Other Costs — Other costs may be incurred which may not be a part of the agreement with the architect. An awareness of these types of potential cost extras will need to be given consideration with any project. They are as follows but are not limited to: Legal fees, furniture/furnishings/ equipment, landscaping, adjacent building damage surveys, soil reports, full-time project representation, contingency, special consultants, interior design, rezoning, and real estate fees.

6. Select Design Phase 7. Design Development Phase — In this phase, a schematic design is selected and more detail is added. It is at this point that a budget projection is made and a project schedule established.

8. Construction Document Phase — During this phase, final architectural drawing and specifications are put together that fully describe the design the contractors will use to build or alter a facility from. Equipment and furnishing lists are also refined into detailed specifications for ordering. Also, the project's budget and schedule are confirmed.

9. Check Set Drawings — A final set of drawings and specifications furnished to the owner for the purpose of making any last minute changes prior to preparation of the construction documents.

10. Bidding — Except where legal requirements make unrestricted or “public bidding” mandatory, it is desirable to establish a list of contractors to be invited to bid. The number of contractors invited to bid on a project should be limited to the number required to ensure adequate price competition.

11. Letter of Intent — Where the owner may wish to save time required to assemble and execute the formal contract documents, the successful contractor may be given an interim authorization to begin the work by means of a written communication known as the letter of intent.

12. General Conditions — “General conditions” is the part of the contract document that describes the work to be completed by the contractor through his employees, representatives, delegates and agents, which must be delineated.

13. Contract Signing —Execution requires the signature of the owner and contractor.

B.Implement 1. Hold a pre-construction meeting to assure everyone’s on the same page.

2. Schedule of Values and Submittal — AIA Form G703 is used for evaluating the amount due the contractor. It must have enough detail to ensure that the project manager can easily verify the completion of each portion of the work and match that to a monetary value of work listed on the form.

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3. Time Lines — (Gantt Chart) An established schedule including completion dates for each phase of a project. Realistic parameters must take into consideration the size, cost and delivery dates. Because virtually every trade is used in altering and or constructing a building, special attention needs to be made in coordinating each trade with the other, keeping delays in work activity to a minimum.

4. Work Phasing — Depending on the size of your construction or alteration project, work phasing or sequencing may be necessary.

5. Change Orders —Although change orders do occur on most projects, they need to be minimized in order to stay on budget and to complete on time.

6. Licensure and permits a. Fire Marshall — Construction and alteration projects may require review by the Plan Review Division of your State's Department of Fire and Building Services. b. OSHA — Construction and alteration project sites may be visited by a representative of this agency. c. Other Agencies — Other agencies may include but are not limited to the following: Department of Environmental Management, Department of Transportation, Americans with Disabilities Act Commission, Zoning Board/Commission, and Planning Commission. d. Permits — Permits require the contractor to be responsible for ensuring that the work under contract is in compliance with the latest provisions of laws, codes and standards applicable to the work. e. Regulatory Waivers — In some cases it may be necessary to apply for a waiver or a variance from the intended code because of the impracticality of doing something, serious cost implications, etc.

C. SAFETY AND SANITATION

1. Safety & Emergency Management Committee Role and Responsibilities —Safety hazards and violators of safe work practices should be reported immediately.

2. Staging Areas — Establish a mutually agreed upon area for storing supplies, equipment, trailers, construction office setup, etc.

3. Smoking Requirements — The facility's policies regarding smoking must be made clear to the contractor and his sub-contractors.

4. Restroom Requirements — Mutually agreed upon restroom designations for the contractors to use while working in and around your facility.

5. Construction Safety Plans — Both the contractor and owner should have a construction safety plan.

6. Material Safety Data Sheets (MSDS) – MSDS should be required on every alteration or construction project.

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7. Clean Up — Every contract should include language about the extent of clean up to be provided and desired.

8. Utility Disruptions — Tying pipes and electrical circuits into an existing line can mean that major utility lines servicing other parts of the facility must be shut down temporarily.

D. Liabilities 1. Insurance — The contractor is to provide a certificate of insurance prior to the beginning of work. a. Workmen's compensation and employees' liability b. Comprehensive general liability, including bodily injury, personal injury and property damage c. Comprehensive automobile liability, including bodily injury and property damage.

A minimum of $1,000,000 coverage should be requested.

2. Surety Bonds — An agreement under which one party (called a surety) agrees to answer to another party (called the obligee) for debt, default, or failure of a third party (called the principal) to fulfill his/her contract obligations.

3. Performance Bonds — Performance bonds binding the surety to complete the construction contract are recommended for public and private work excluding small projects or those in which the financial responsibility of the contractor is beyond question.

4. Lien Waivers — Partial Lien Waivers need to be submitted with each application of payment for all liens and claims which may have arisen through the date of application for payment. Final Lien Waivers are to be submitted with the final application for payment. This waiver needs to release all liens and claims which might arise due to the furnishing of materials, equipment, fixtures, labor or services for the work.

5. Breach of Contract — Included (optional) as a part of the contract documents establishing penalties against the contractor for not completing the project on time and as stated in the contact documents. Penalties are typically set to cover the estimated dollars lost to the owner due to the project not being completed according to schedule.

In order to penalize a contractor for not fulfilling their obligation, there must be a corresponding award claim if they finish ahead of schedule.

E. Inspections and Evaluation 1. Retainage — Retainage can be looked at as a sort of “ransom” to encourage the contractor to finish the job completely. The amount to be withheld is normally 10% of the payment due each month.

2. Progress Meetings — It is recommended that regular meetings (weekly if possible) be held between the architect, contractor, sub-contractors and owner representatives.

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is designed to check/verify items which will be covered, enclosed and concealed as the project progresses.

4. Certificate of Substantial Completion — Establishes the substantial completion date which is generally the date on which the work is sufficiently completed to be used for the intended purpose.

5. Final Inspection— Is the owner/representative's opportunity to verify that the contractor has delivered what was contracted.

6. Certificate Occupancy — Once the architect receives notification from the contractor that your project is substantially complete, you will need to initiate a Life Safety and Sanitarian Inspection with the State Board of Health.

F. Payment 1. Payment Terms - As typically stated in the contract documents, this is the term that the facility establishes for payment. A common term arrangement is net thirty after the receipt of an invoice.

2. Cost Tracking — Begin tracking your project costs right from the start. In order to stay on budget, estimated costs must be tracked and compared with actual costs at every phase of the project.

3. Billing — A mutually agreed upon day each month that the architect, contractor, consultant, etc., will bill the facility.

4. Progress Payment — The contractor is to submit monthly progress payments using AIA form G702.

G. Manuals/Drawings/Warranties 1. Operation and Maintenance Manuals — At the completion of the project, the contractor should be required to furnish operating and maintenance manuals for all equipment and systems installed.

2. Warranty — The date of commencement of warranties is normally the date of the final payment unless otherwise agreed to in writing.

3. AIA Forms —AIA document 200, Project Check List, is an excellent guide for listing tasks that are normally performed in construction and alteration projects. Reference is made to the use of AIA documents as it relates to each individual task.

4. As Built Drawings — Contractors are usually required to maintain, at the project site, a copy of all documents marked to record all changes made during construction. Special interest areas would be the location and depth of all piping, conduit, or similar underground work outside the building. It is suggested that the architect/engineer be required to provide prints or reproducible sheets of the as-built records to the owner.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 406 - GJRPA Preventive Maintenance Program Policy GJR Board of Directors TBD 3/1/2021

EOC-406-GJRPA - Preventive Maintenance Program Policy It is the policy of the agency to utilize a Preventive Maintenance Program to anticipate and address related concerns in an efficient manner.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 406 -001- GJRPA Preventive Maintenance Program Procedures GJR Administrators 8/3/2020 8/3/2020

EOC-406-001-GJRPA - Preventive Maintenance Program Procedures The Preventive Maintenance Program is part of the planned or scheduled maintenance program of George Junior Republic. The purpose of the scheduled maintenance program is to allow George Junior Republic to anticipate maintenance requirements and make sure George Junior Republic can address them in the most cost-effective manner. The Preventive Maintenance Program focuses on the major systems that keep the properties operating. These systems include heating and air conditioning, electrical, life safety and plumbing.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 406 -002- GJRPA Automotive Lift Safety Procedures GJR Administrators 2/24/2021 3/1/2021

EOC-406-002-GJRPA – Automotive Lift Safety Procedures Prevention of incidents involving Automotive Lift equipment is a matter of good equipment, adequate training, and proper use. Automotive employees must learn to recognize the hazards associated with equipment operation and the safety precautions necessary to prevent those hazards, as follows: A. Remove all tools, cords, hoses, trash, and any other debris from the lift area B. Wipe up all grease and oil spills before driving a car or truck into the service bay.

C. Position the lift arms, adapters, and supports to the center of the lift out of the way of the car's tires before driving the vehicle into the service bay.

D. Do not stand in front of a vehicle being driven into the service bay.

E. Do not use any lift that has cracked contact pads, cracked lift arms, or any other visible damage.

F. Do not use wood or concrete blocks as a substitute for an extender.

G. Use wheel blocks to chock the wheels of any vehicle on a runway lift while the vehicle is on the lift.

H. Do not leave the controls unattended while the lift is in motion.

I. Do not block or "tie open" the lift's control while the lift is in motion.

J. Do not use the engine or transmission supports or stands as a substitute for jack stands.

K. If the vehicle begins to slip off of the lift, run in the opposite direction of the fall, but not toward a wall or work bench that might trap you between the object and the vehicle.

L. Before you lower the vehicle, remove tool trays, jack, engine and transmission stands, and any other obstructions from under the vehicle.

M. Before removing the vehicle from the service bay, position lift arms and supports to the center of the lift away from the wheels of the vehicles.

N. Do not "tie down" or override the air or control valves of the lift.

O. When raising a vehicle, ensure the following.

1.

Do not raise a vehicle with anyone inside it.

2.

Use the lift to raise the vehicle about one foot off the ground, then moderately push the rear or front bumper of the vehicle to ensure that the vehicle frame is stably mounted on the lift support's contact pads.

3.

If the frame of the vehicle is not firmly touching a support contact pad, or is slipping, immediately lower the vehicle and start over.

4.

Once the vehicle is secure on the lift, lift the vehicle to the desired work height and visually check those contact points for misalignment before going under the vehicle.

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locking device is engaging. If you do not hear the "clicking" noise, stop the lift, fully lower the vehicle and use another lift. Place an "Out of Service" tag on the control switch of the damaged lift and do not use it.

Q. If you will be working under a lift that will be positioned at a point below where the lift's locking device engages, place four jack stands under the vehicle's frame or suspension for additional support before working under the vehicle.

R. Wear safety goggles when working underneath vehicles.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 406 -003- GJRPA Oil Change Procedures GJR Administrators 2/24/2021 3/1/2021

EOC-406-003-GJRPA – Oil Change Procedures George Junior Republic maintenance staff will adhere to the following regarding oil changes for company vehicles: A. B. C. D. E.

F.

G.

H. I. J.

Normalize the engine operating temperature, which requires the engine to idle.

Pull the vehicle into the garage and place it onto the lift.

Gather the necessary supplies needed to complete the service.

Open the cap to break any minor vacuum created when the drain plug is removed. Place the drain pan slightly off-center of the drain plug.

Using a suitable wrench (preferably six- point), unscrew the drain plug to the end of the threads.

Slowly tip the plug upward and away to get a feel of where to place the drain pan to catch the oil. Be sure to place the pan so that, when draining slows, the pan is catching the oil.

While the sump is draining, remove the old filter and turn it over to drain. A filter wrench will be required if the filter is inaccessible by hand, if the filter was over-tightened or the engine was overheated.

Clean the filter seat surface of the filter housing. Be sure the rubber gasket from the old filter is not stuck to the filter seat surface. Clean the area around the drain plug and install; wipe area again and check for drain plug weep.

Coat the filter seal with new oil. Install the filter according to filter torque instructions Fill the crankcase with oil and check fill level.

After filling with the recommended amount, close the fill cap.

1.

Check and top off the following fluids. a. Windshield washer fluid b. Transmission fluid 2.

Complete Safety Inspection of the following and replace as needed a. Windshield wipers b. Turn signals c. Brake lights d. Tire wear 3.

Start the engine and check for leaks.

4.

Dispose of old oil in oil recycling drum.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 406 -004- GJRPA Automotive Repair Safety Procedures GJR Administrators 2/24/2021 3/1/2021

EOC-406-004-GJRPA –Automotive Repair Safety Procedures Follow these steps when handling hot automotive parts that have been removed from vehicles: A. Pick up the part using gloves, heat resistant pads, or dry rags.

B. Place hot parts such as loose pipes, mufflers, and shocks in metal containers that are labeled "Hot Metal Parts Only.”

C. Wear safety glasses when working in the shop area.

D. Use a flexible exhaust hose to vent engine exhaust to the outside when the shop bay doors E. are closed.

F. Remove dust and shavings from drum lathes with a dust pan and broom or vacuum cleaner G. on a daily or job by job basis. Do not use your bare hands.

H. Dump gasoline and other liquid chemical waste into containers labeled "Flammable Waste" I. from containers labeled "Flammable.”

J. Attach the pressure reducing nozzle that is labeled "Reduces Pressure to 30 psi" to the air K. hose when using compressed air to clean. Wear safety goggles when using compressed air L. to clean.

M. When lifting batteries or other heavy objects from the engine compartment of a vehicle, use N. the following procedures: 1.

Press your thighs against fender by leaning into vehicle.

2.

Grasp the object by lifting with both hands.

3.

Keep the object close to the body, with elbows close to body.

4.

Turn body using feet, not twisting at waist.

5.

Move the object to work bench and lower onto bench. Use arms to lower and do not bend at waist.

O. When examining under the dash, use inspection mirrors. Do not twist your body or P. maintain an awkward posture when trying to look under the dash.

Q. Drape a shop rag over the radiator cap before venting or removing the cap from the radiator.

R. Wear gloves, safety goggles, and a rubber apron when working in the battery charging area.

S. Direct engine hand tools away from rotating fan blades when the engine is running.

T. Before "running" the vehicle for an engine analysis, engage the parking brake and use wheel blocks to "chock" the wheels of the vehicle.

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REFERENCE CODE: EOC- 407 - GJRPA TITLE: Preventive Maintenance Contracts/ Building Inspections Policy APPROVED BY: GJR Board of Directors DATE APPROVED: TBD DATE REVISED: 3/1/2021

EOC-407-GJRPA - Preventive Maintenance Contracts/ Building Inspections Policy It is the policy of the agency to perform routine, recurring maintenance tasks according to specified procedures.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 407 -001- GJRPA Building Maintenance Procedures GJR Administrators 2/24/2021 3/1/2021

EOC-407-001-GJRPA –Building Maintenance Procedures A. Each building is assigned to a maintenance employee.

B. Baseline inspections should be performed by the Director of Maintenance or designee. Include documentation of deficiencies requiring corrective action.

C. Inspection documentation should consist of a written report or checklist, photographs (as necessary), and notes indicating the conditions observed. The inspection should supply enough data to support needed repairs.

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REFERENCE CODE: EOC- 407 -002- GJRPA TITLE: Preventive Maintenance Contracts/Building Inspections Procedures APPROVED BY: GJR Administrators DATE APPROVED: 8/3/2020 DATE REVISED: 8/3/2020 EOC-407-002-GJRPA - Preventive Maintenance Contracts/Building Inspections Procedures The agency has preventive maintenance contracts in certain areas to assist as needed. Maintenance employees shall perform routine, recurring maintenance tasks including minor repairs and replacements that are not a result of damage caused by employees or persons served.

A. George Junior Republic contracts with exterminating service to inspect and treat our buildings twice a month for pest control. The service also handles other pest control problems as they arise. Qualified maintenance employees also handle issues that may occur from time to time.

B. George Junior Republic contracts for annual inspections of fire extinguishers, and all fire suppression systems as needed. A qualified maintenance employee can handle problems as they arise.

C. George Junior Republic contracts for testing as required of the outdoor swimming pool. The swimming pool is operable from Memorial day thru Labor day yearly. A qualified maintenance employee monitors the water daily and makes sure the water is in a safe usable condition.

D. Safety and chemical companies are also under contract. George Junior Republic’s Facility Manager or Director of Maintenance contacts the above identified companies in regards to service or other contractual needs.

Repairs to all agency vacuum cleaners are done through the Warehouse. If a vacuum cleaner breaks, then it should be brought to the warehouse and employees will be given another vacuum to use in their home or unit. Other GJR equipment requiring repair should go through the Maintenance Department.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 408 - GJRPA Emergency Maintenance Policy GJR Board of Directors 9/25/2019 9/25/2019

EOC-408-GJRPA - Emergency Maintenance Policy It is the policy of the agency to prioritize the handling of emergency situations at all times.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 408 -001- GJRPA Emergency Maintenance Procedures GJR Administrators 8/3/2020 8/3/2020

EOC-408-001-GJRPA - Emergency Maintenance Procedures The agency will consider a work item to be an emergency if the following occur: A. The situation constitutes a serious threat to the life, safety or health of persons served or employee; or B. The situation will cause serious damage to the property structure or systems if not repaired within twenty-four (24) hours.

If employees are unsure whether or not situations are emergencies, they should contact the Maintenance Department, Director of Maintenance, Facility Manager, or Campus Supervisor.

For emergencies that occur after regular working hours George Junior Republic shall have a twenty-four (24) emergency response system in place. This response system includes the designation of a maintenance employee in charge for each day. The designated person can be contacted through the switchboard.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 409 - GJRPA Snow Removal Policy GJR Board of Directors 9/25/2019 9/25/2019

EOC-409-GJRPA - Snow Removal Policy It is the policy of the agency to specify procedures to address snow and ice removal.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 409 -001- GJRPA Snow Removal Procedures GJR Administrators 8/3/2020 8/3/2020

EOC-409-001-GJRPA - Snow Removal Procedures A. Snow removal is completed proactively throughout weather events to ensure the safety of employees, visitors, and persons served.

B. Each building on campus is equipped with ice melt and snow removal equipment to allow for periodic shoveling to ensure walkways are cleared and treated.

C. The Campus Supervisors may contact Maintenance anytime they believe the safety of employees, visitors, and persons served are at risk due to ice and snow removal needs.

D. When a winter forecast has been declared, Maintenance activates its snow removal process, as follows: 1.

2.

3.

4.

5.

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If salting/ de-icing is needed pending freezing weather, the Maintenance department will pre salt roads and walks. a. For asphalt roads, sodium chloride will be used (rock salt). b. For pathways and driveways, potassium chloride will be used.

The Maintenance department will begin clearing pathways and exits when the snow begins to accumulate 1/8”.

The Maintenance Department begins plowing roads when it is determined that at least 1 inch of snow can be measured on the road.

Plowing/Salting a. The first priority is to clear all primary (main) roads and entrances/exits. This work generally takes two (2) to three (3) hours after snow stops falling. b. Crews begin plowing/clearing sidewalks and exits after clearing and opening all primary roads. c. In most cases, both roads and sidewalks will begin at the same time d. During severe storms, crews may need to make multiple passes. These roads are the most heavily traveled roads on Campus and must be cleared and opened first to allow for the passage of emergency and general traffic. Plowing of the roads may have to continue until after the snow stops falling. e. All campus roads, sidewalks, and parking lots will be cleared of snow within 4-6 hours after snow has stopped falling.

Shoveling a. Throwing, shoveling or plowing snow from sidewalks into the street is strictly prohibited. b. A three-foot wide path of sidewalk must be cleared. c. All exits must be cleared for proper door egress and it is recommended that only shovels be used within 6’ of each exit/ doorway April 18, 2024

ENVIRONMENT OF CARE (EOC) Section 500 - Purchasing

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC- 500 - GJRPA Purchasing Department Policy GJR Board of Directors 4/1/2021 8/6/2020

EOC-500-GJRPA - Purchasing Department Policy It is the policy of the agency that all purchasing will be made through the Purchasing Department.

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REFERENCE CODE: TITLE: APPROVED BY: DATE APPROVED: DATE REVISED:

EOC-500-001 - GJRPA Purchasing Procedures GJR Administrators 8/3/2020 8/3/2020

EOC-500-001-GJRPA - Purchasing Procedures A. Purchasing 1. In general, no employee is authorized to purchase without approval.

2. Purchasing requests must be submitted on a Purchase Requisition Form.

3. Capital Budget requests must be signed and submitted by the Campus Director or the department head.

4. Non-capital requests must be signed by department head and submitted to the Purchasing Department.

5. No requests will be honored if they do not follow this procedure.

B. Warehouse Procedures 1. The Warehouse is open Monday through Friday from 7:30am until 4:30pm for employees to order supplies. Employees are required to have a Requisition Form filled out for the supplies needed and signed by a person of authority. Employees are to enter the Warehouse from the back door by the loading dock.

2. The Warehouse sends out a milk & bread order form every Monday to all the homes and units so they can order milk and bread. The order forms are due back to the Warehouse

by Wednesday of the same week and can be placed inside the green milk delivery bins once filled out and they will be picked up. Milk and bread are delivered from the Warehouse to homes and units Monday through Friday.

C. Homes and Units Big Supply Orders 1. Pantry supplies and household cleaning products are items that are in the Big Supply Order. Every home and Special Needs is given a Big Supply Order of these items to last them two weeks, which means they get at least two orders a month from the Warehouse. Inventory is done in every building on campus a week prior to their order being delivered to assess the stock level of all the items in their building. The Warehouse employees then complete the order with the proper amounts to be packed and the order is delivered.

2. Employees must keep supply closets organized and to rotate any stock to help in keeping inventory up to date and prevent waste and efficiency in doing inventory.

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