EM Scan Supplier Invoice Requirements

Invoicing

EM Scan Supplier Invoice Requirements To help you successfully capture and enter your invoice data through EM Scan, we have created a step by step guide to assist you and your team.

The guide will explain the minimum required fields expected on a supplier invoices to be successfully captured.

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1300 722 289

gapsolutions.com.au

sales@gapsolutions.com.au

1

STEP 1 Company name should be in clear text and not part of and image.

STEP 2 Clear distinctions should be visible between columns and rows within the invoice.

STEP 3 Unique item codes for each product should be listed within invoice.

MINIMUM SUPPLIER INVOICE DETAIL REQUIREMENTS •

The below information is the minimum invoice detail requirements for Ezi-Scan.

• • • • •

Invoice Number Invoice Date Supplier Name Supplier ABN Number Unique Item Code

• • • •

Description Quantity Total Incl.

Total Excl. (required if Total Incl. is not given)

* Examples of simplistic invoice supplier format Supplier Name - Clear and not part of logo visual

Supplier ABN Number Invoice Date

Invoice Number

Quantity per product Unique Item Code for each product

Clear product description within defined column area.

Total Incl.

1300 722 289

gapsolutions.com.au

sales@gapsolutions.com.au

2

DETAILED SUPPLIER INVOICE PROCESSED FIELDS * Examples of detailed supplier invoice format

•

The below indicated fields are able to be processed on more detailed supplier invoices

• • •

Freight Incl.

Freight Excl.

Total Quantity ( Can be used if Carton Quantity is given) Unit - Type of product Cost Incl.

Cost Excl.

• • •

Supplier Name - Clear and not part of logo visual

• • • •

GST GST Flag - True or False Flag APN - Product Barcode Carton Quantity

Supplier ABN Number

Invoice Number

Unit - Type of product

Invoice Date GST

Carton Quantity

Total Quantity

Freight Cost

1300 722 289

GST Flag

APN - Product Barcode

gapsolutions.com.au

Total Excl.

Total Incl.

sales@gapsolutions.com.au

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