2024 Get Ready Guide for Counselors

GET READY GUIDE

FOR COUNSELORS SUMMER 2024

TABLE OF CONTENTS

8

PACKING & CLOTHING

12

COUNSELOR PACKING LIST

2

WELCOME LETTER

13

FPC TERMINOLOGY

3

FORMS & PAPERWORK CHECKLIST

16

CAMP MAP

4

TRAVELING TO CAMP

17

GUIDE TO PRESCOTT

5

COMMUNICATION INFORMATION

6

FPC RULES & POLICIES

7

HEALTH POLICIES & MEDICAL INFO

ICON KEY: IMPORTANT! Pay close attention!

NEW for Summer 2024!

For International Staff

DEAR COUNSELORS, Welcome to Friendly Pines Camp! FPC is a place where both campers and staff discover greatness in many ways. This means not only will you contribute to the greatness of every camp day, you will also recognize and appreciate a new greatness inside of YOU. Exciting, right?!

To best prepare for your time at Friendly Pines, please carefully review this handbook. It provides important information and clarity on everything from transportation to weather, to rules, and more. The symbols in the key above will help you to navigate this handbook.

Please remember that we are available to answer any questions you may have, so please be in touch. We look forward to seeing you soon!

YOURS & S'MORES, MEGAN MAY CAMP DIRECTOR megan@friendlypines.com

2024 FPC COUNSELOR GET READY GUIDE

ADAM ESPOSITO

ELDON ORGILL

ASSISTANT DIRECTOR

PROGRAM DIRECTOR

adam@friendlypines.com

eldon@friendlypines.com

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SUMMER 2024

FORMS & PAPERWORK CHECKLIST

*PLEASE NOTE: YOU MUST COMPLETE/SUBMIT ALL PAPERWORK BEFORE ARRIVAL, AND YOU WILL NOT RECEIVE YOUR FIRST PAYCHECK UNTIL YOU HAVE COMPLETED ALL OF YOUR FORMS AND PAPERWORK.* WorkBright is an online platform we use to host all of the required pre-arrival paperwork for our staff. You will receive an email from WorkBright inviting you to activate your account soon (if you haven’t already received one). Once you log in, you will be prompted with a handful of questions before arriving at the main dashboard, where your to-be-completed paperwork will be located. The standard “deadline” for paperwork is set by WorkBright at 21 days, and you will receive email reminders for each incomplete form until it’s been submitted. Be sure to save your account information, as you will access your WorkBright dashboard frequently in the lead up to your arrival at camp.

INTERNATIONAL STAFF should submit ALL of the required forms, completed to the best of your ability. You will receive a Social Security number after arriving at camp. In the meantime, you may leave areas like this blank for now; when you create your WorkBright account, you can select the “I’ve applied for a SSN” option. If you already have a SSN, you should input that information during your account creation.

CONDITIONS OF EMPLOYMENT This outlines our expectations, policies, and requirements for our staff. You MUST read and acknowledge this document BEFORE you sign your SAF. STAFF AGREEMENT FORM (SAF) This outlines your dates & pay for the summer. Sign and upload ASAP! VOLUNTARY DISCLOSURE FORM (VDF) This form is used by us as supplemental information for when we perform your background check.

BACKGROUND CHECK INFO FORM Our background check company provides a simple form for you to input your information for background checks.

TAX WITHHOLDING ALLOWANCE CERTIFICATE (W-4) This federal tax form is required by law. It requires a physical signature.

EMPLOYMENT ELIGIBILITY VERIFICATION FORM (I-9) This federal form is required by our accountants. It requires a physical signature. ALL STAFF, regardless of returning status, will need to fill out this form.

There is the ability to perform a remote verification, and WorkBright will prompt you and provide instructions on how to do this.

2024 FPC COUNSELOR GET READY GUIDE

ARIZONA TAX WITHHOLDING ELECTION FORM (A-4) This state tax form is required by law. It requires a physical signature.

ARRIVAL & TRAVEL INFO FORM This online form informs FPC of your travel arrangements for your arrival at camp. You can access a link to the form in WorkBright.

PHYSICAL EXAM FORM This hardcopy form should indicate that you have had a physical exam within 12 months of your arrival at camp. It should be printed and completed by a licensed medical provider and requires physical signatures.

Internationals: the health form you submitted to your visa sponsor agency will suffice! Simply upload a PDF version of the form to the corresponding section in WorkBright.

HEALTH HISTORY FORM This online form is the place to include all information pertaining to your health background and needs. Immunization records can be submitted online via your WorkBright. This form can be accessed through the CampBrain staff portal.

CERTIFICATIONS If you are a lifeguard, have a First Aid/CPR cert, or a Wilderness First Aid cert, you will upload it via WorkBright. Only counselors in the Adventure, Challenge, Equestrian departments will need to be FA/CPR certified, and if you’re not already certified, we will do a training at camp after your arrival.

Reminder that all hired Waterfront staff should come to camp already Lifeguard certified.

EXPERT ONLINE TRAINING VIDEOS These videos will prepare you for camp. Your login information will be provided within your WorkBright account.

BABY PHOTO At the start of staff meetings, we do a fun “Guess the Staff” game using staff baby photos. You’ll be able to upload a pic of you as a youngster via WorkbBright!

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SUMMER 2024

TRAVELING TO CAMP

EACH STAFF MEMBER MUST ARRIVE BY THE DATE INDICATED ON THEIR STAFF AGREEMENT FORM (SAF). PLEASE MAKE ARRANGEMENTS TO ARRIVE ON TIME SO YOU CAN CHECK IN BEFORE TRAININGS START.

BY CAR Many staff members choose to bring their own vehicles. We have space next to our Log House (staff lounge) for you to park for the summer. We will assign you a spot once you get to camp. Upon arrival, follow the signs to registration and check-in.

Address for GPS: Friendly Pines Camp 933 E Friendly Pines Rd Prescott, AZ 86303

BY PLANE The nearest major airport to Prescott & camp is Phoenix Sky Harbor (PHX). Many counselors either carpool with local AZ counselors, or they ride a shuttle up to Prescott. If riding the shuttle, we recommend using Groome Shuttles. You can book ahead, just make sure you specify the drop off point in Prescott as “Main Office” (740 N. Montezuma St.) Someone from FPC will pick you up at the shuttle station; just indicate your arrival time on your Travel Form (see “Forms & Paperwork Checklist” on page 3).

BY CARPOOL If you need a ride to camp, we recommend you post this request in Slack. Or if you are willing to offer a ride, post that as well.

CARS & PARKING Staff may bring cars to camp, at their own risk. A designated parking area is provided for staff vehicles at the Log House. This is the only area in which these vehicles may be parked; you must also only park in your designated area, and must reverse park into your spot.

BAGGAGE Regardless of how you travel to camp, baggage should be brought with you. Please do not ship baggage to FPC. Do not bring a hard-faced trunk.

SHUTTLE: GROOME TRANSPORTATION You can book your own shuttle at groomtransportation.com/prescott. Be sure to choose the drop off location as "Prescott Main Office" (on Montezuma St.)

FIRST-YEAR INTERNATIONALS: We will arrange for a shuttle to pick you up. Please be sure to fill out your Travel Form as SOON as you have your flight details!

2024 FPC COUNSELOR GET READY GUIDE

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SUMMER 2024

COMMUNICATION INFORMATION

WE UNDERSTAND THAT STAFF MEMBERS WANT TO MAINTAIN CONTACT WITH FRIENDS AND FAMILY WHILE AWAY FROM HOME. WITH THAT IN MIND, WE HAVE ESTABLISHED THE FOLLOWING GUIDELINES FOR COMMUNICATION: COMMUNICATION BEFORE CAMP It is ESSENTIAL you maintain proper communication in the lead-up to camp! We will be sending out lots of important emails and messages on Slack, and you must be able to reply or at least acknowledge these messages promptly!

TELEPHONE There is always a land-line telephone available for staff to use. Domestic calls are free. You can use the camp phone during normal duty hours, or basically whenever access to your personal device is not possible.

FPC STAFF SLACK WORKSPACE We have created a Slack Workspace for FPC staff only. This platform is a great place for staff members to meet, share ideas, ask questions, and get to know one another before the real fun begins! We will also share important information, documents, and announcements via this platform. Be sure you download the app so you never miss an announcement!

You're doing a great job! Thanks for really reading this manual, we so appreciate it. To show what an over-achiever you are, please send a direct message to Megan on Slack with the code phrase "LIKE! A! BANANA!", so she can write your name down for our prize list! Phrase must be sent before you arrive at camp. Please don't ruin this for anyone else, and keep this found "clue" a secret!

CELL SERVICE Cell service at FPC is dependent on the carrier. Verizon has the best service at camp, but it's not perfect. AT&T’s reception is inconsistent. Sprint and T-Mobile basically do NOT have service at camp. Please review our policies on cell phone use under Electronic Devices on page 7.

WIFI & INTERNET Wi-Fi is provided in the Staff Lounge.

However, there is only one router, so if everyone is streaming movies or video chatting, you may notice the connection is slower.There is also a computer available in main camp for staff, should you need to use one!

MAIL & PACKAGES Staff members may send and receive mail at camp. This includes deliveries from places like Amazon or other online retailers. Mail is collected and distributed everyday (except Sunday). You may also purchase postage in our Post Office.

When ordering something, please keep in mind you may not be able to access your locker until several hours later, and shouldn't open snacks or other contraband in front of the campers.

Family and friends should mail letters and packages via USPS, UPS, or FedEx to: FRIENDLY PINES CAMP ATTN: YOUR NAME 933 E FRIENDLY PINES RD PRESCOTT, AZ 86303 Family and friends may also send you emails, and we'll print them out and put them in the mail like a normal letter; keep in mind that the Post Office staff will be able to read these emails. Senders should put your first & last name in the subject line, along with “(STAFF)", and send them to: CAMPER@FRIENDLYPINES.COM

2024 FPC COUNSELOR GET READY GUIDE

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SUMMER 2024

FPC RULES & POLICIES

GENERAL POLICIES ALCOHOL ANYTIME you are on an evening off and/or are on camp property, alcohol consumption &/or possession is COMPLETELY PROHIBITED regardless of age or amount consumed. When you return to work from a 24-hour day off, you must be completely sober and ready to work. Any staff member violating this rule will be asked to leave.

VAPING Vaping is allowed on camp property ONLY in the designated vaping area behind the Staff Lounge and ONLY on time off/R&R. Vapes must NOT contain any variation of marijuana or THC compound whatsoever during the entire term of employment; don’t forget that we will be conducting an initial drug test for all employees upon your arrival, as well as random drug tests throughout the summer. If vapes are used in the main camp area at ANY time (whether on or off duty), it will be grounds for immediate dismissal.

SUBSTANCES The use of cigarettes and/or drugs (including marijuana) while employed at camp is strictly prohibited. Any staff member violating this rule will be asked to leave. This policy extends to time and days off.

LANGUAGE As role models and mentors, staff should strive to be positive influences on all campers at all times. This includes displaying appropriate appearance, conversation, and language. Foul language from staff or campers is not tolerated.

HAZARDOUS ITEMS Knives, blades, and weapons of any type are strictly prohibited at Friendly Pines. Laser pointers, matches, lighters, and fireworks are also prohibited.

VISITORS FOR STAFF Friendly Pines does NOT have an open visitation policy. Please do not invite family members or friends to visit FPC without first seeking approval from the Directors. Typically, pre-approved visitors are allowed to visit camp on transition days or days off, if approved.

UNACCOMPANIED VISITORS If you see unaccompanied visitors, politely direct them to the office. Please notify the Program or Post Office immediately if you encounter any unaccompanied visitors.

CANDY, GUM, & FOOD We prefer no chewing gum at FPC. Food and candy may ONLY be stored in the Staff Lounge--you may not keep food in your cabin.

2024 FPC COUNSELOR GET READY GUIDE

PRANKS & PRACTICAL JOKES Behavior involving any kind of prank or practical joke is not tolerated at Friendly Pines. This is a form of bullying, and does not adhere to FPC’s HERO program.

MENSTRUAL PRODUCTS Due to the septic system at camp, NO menstrual products (tampons, pads, etc.) can be flushed down the toilet. Separate receptacles are provided in every bathroom for disposal of these items.

GRATUITIES FPC strongly discourages families from offering gratuities to counselors and staff, as our staff are already generously compensated for their work & we want to make things fair for all of our staff. Staff members are asked to graciously decline tips, but may accept small, non-monetary gifts.

TIME OFF BREAKS, OR "R&R" Every counselor is usually given one, 2-hour break each day, except for a few nights per session. This will typically take place after you have put your campers to bed, from 9-11PM. If you are scheduled for night duty, then your R&R will usually be made up earlier that day from 12-2PM. Sometimes, however, you may be scheduled for make-up R&R on a different day, or at a random time.

DAYS OFF We have three "types" of off-camp time off for staff.

There will not be a day off until the first week of campers in camp, so plan accordingly for training week. For the first two weeks of campers in camp, staff will have a day off that begins first thing in the morning, and ends later that night. Once our twoweek sessions start, staff members are scheduled two evenings off and one 24-hour day off in a 2week period that is marked by a start time and an end time. The start and end times must be strictly adhered to. Staff members who do not return by the end time are subject to making time up, or in the extreme, being let go.

OFF CAMP Staff members may sleep off-camp on their 24-hour off. Staff must organize their own transportation & accommodation. We recommend relying on fellow staff members with cars. There are many fun and easy day trips accessible around Arizona from camp.

ON CAMP Staff members may remain at FPC during their days off. Please see alcohol policy on this page. You must check in by 11PM at the Program Office if you will be staying on camp for the night of your 24-hour off.

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ELECTRONIC DEVICES We strive to provide positive experiences for all of our campers and staff. One of the ways we accomplish this is by providing a break from electronics while at Friendly Pines, thereby encouraging everyone to socialize and recreate in other ways. Our electronics policies further these goals, safeguarding and protecting both campers and staff. We thank you in advance for your cooperation and support.

SUMMER 2024

ALL STAFF Regardless of housing type, we ask ALL staff to leave unnecessary electronics at home. Any electronics at camp must be stored in the Staff Lounge at ALL TIMES, and should not be carried around, especially into Main Camp. Cell phones, tablets, and laptops may only be used discreetly in the Lounge so as not to draw attention from campers.

CABIN COUNSELORS Before camper arrival, Cabin Counselors (i.e. staff members living in the camper cabins, and not in staff-only housing) MUST store all electronic devices that place phone calls, access the internet, play music, or display TV/movies in the Staff Lounge. This includes but is not limited to: cell phones, game players, DVD players, e-readers, tablets, and laptops. Cabin Counselors may only access these electronics during break times. Simple point-andshoot or disposable cameras are allowed in the camper cabins. Please direct anyone needing to reach you in the event of an emergency during nonbreak hours to the camp phone line, +1 (928) 4452128.

PLEASE NOTE: Use, or even possession, of cell phones, tablets, or computers in ANY PART the Main Camp area (AT ANY TIME! i.e., on- OR offduty!) can be grounds for immediate dismissal.

MEDICAL INFO

MEDICAL CARE Friendly Pines Camp’s Worker’s Compensation Insurance takes care of certain expenses incurred by employees due to injury, if the injury is sustained while the employee is carrying out the responsibilities of their employment. If you are injured at FPC OR away from camp on your time-off, you must IMMEDIATELY notify the FPC Medical Staff and Directors, regardless of Worker’s Compensation situations.

INFIRMARY The FPC Infirmary is staffed by at least one medical staff person 24-hours a day. We have many overthe-counter medications, like ibuprofen, acetaminophen, benadryl, etc., on hand. However, the Infirmary should first and foremost be a resource for campers. For health care outside of our Infirmary, we recommend staff visit a local Urgent Care Center. See below for suggestions:

MEDICATIONS Medications brought to camp must be reported on the Staff Health History Form (see “Forms & Paperwork Checklist”, page 3).

NEXT CARE URGENT CARE 2062 Willow Creek Rd. (928) 443-5103 Open 8AM-7PM M-F 9AM-4PM Sa & Su

Staff members living in a cabin with campers must store all over-the-counter and prescription medication in the Staff Lounge or preferably, the Infirmary, and NOT in the cabin.

Please note, staff are responsible for paying for their own visits to Urgent Care or a Hospital Emergency Room, UNLESS they were injured while on the job.

**ILLNESS IS NOT COVERED BY WORKER’S COMPENSATION.**

2024 FPC COUNSELOR GET READY GUIDE

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SUMMER 2024

PACKING & CLOTHING

WHILE SUMMER DAYS IN THE BRADSHAW MOUNTAINS CAN REACH INTO THE UPPER 80ºFS (30ºC), NIGHTS CAN COOL DOWN TO AS LOW AS 40ºF (4ºC). PLEASE REFER TO THE SUGGESTED LIST OF ITEMS TO BRING TO CAMP, AND KEEP THESE THINGS IN MIND WHEN PACKING: CLOTHING POLICIES See pages 9-11 for dress code expectations while at camp.

LABELING We strongly encourage you to permanently and conspicuously label all of your clothing and possessions with your first and last name. Things get lost all the time, so be sure to label ANYTHING you would like to make sure you go home with!

SAVE ROOM If traveling long distance to get to camp, several of the items on our suggested packing list can be bought in town during time off.

You're doing a great job! Thanks for really reading this manual, we so appreciate it. To show what an over-achiever you are, please send a direct message to Megan on Slack with the code phrase "Come, join the Rendezvous!", so she can write your name down for our prize list! Phrase must be sent before you arrive at camp. Please don't ruin this for anyone else, and keep this found "clue" a secret!

CAMP STORE We do have a small store that carries essentials, like toothpaste, stamps, shampoo, etc. We will keep track of anything you purchase at the store, and provide a statement at the end of the summer. You will need to pay your outstanding balance before you will receive your final paycheck.

VALUABLES We strongly recommend you not bring any valuables or expensive items to camp. You should keep money, passports, cell phones, tablets, laptops, plane tickets and other valuables in a safe place, such as a personal locker in the Staff Lounge. Every effort is made to safeguard money and other valuables.

However, Friendly Pines Camp cannot take responsibility for any missing, stolen, or damaged items.

STORAGE Everyone gets one shelf unit to organize their belongings, but you can also bring plastic bins or other storage containers to keep things under your bed!

2024 FPC COUNSELOR GET READY GUIDE

BEDDING For international staff, we do have some bedding available for loan. All domestic staff must provide their own bedding. ALL counselors MUST have a sleeping bag for the weekly overnight campout, but feel free to use sheets & a comforter in the cabin!

Our beds are standard twin-sized bunk beds.

RAIN GEAR It does rain in Arizona, we swear! So don’t forget to pack rain gear!

STAFF SHIRT Upon arrival at camp, staff will receive one collared FPC Staff Shirt. These are to be worn on camp Arrival and Departure days, as well as Cabin Photo days. You will indicate your preferred size when you complete your WorkBright account creation.

Other than this Staff Shirt, there is no uniform staff need to wear each day.

LAUNDRY THERE ARE TWO OPTIONS AVAILABLE FOR DOING LAUNDRY WHILE AT CAMP: SEND OUT WITH CAMPERS: Campers will have their laundry done in town once during a two-week session. Prices in the past have been about $1.65 per pound of laundry. If choosing this method, make sure your clothing is labeled! Also, please note that you will not receive your final paycheck at the end of the summer until your laundry/store outstanding balance has been settled.

DO IT YOURSELF: This is the most popular method for staff, as it is usually the cheapest option. There are several reasonably priced laundromats in town. Below are some that staff have had success with in the past: THE CLEANING MACHINE (Gurley St. & Pleasant St.)

IRON SPRINGS LAUNDROMAT (Iron Springs Rd. & Haining St.)

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SUMMER 2024

CLOTHING POLICIES & DRESS CODE

The purpose of the FPC Dress Code policy is to ensure that all campers and staff are able to have the best time at camp without having to worry about what they're wearing. Usual play clothes - jeans, tshirts, shorts - are what we wear at camp; Camp is not a runway or a place to show off your fancy clothes. Clothing that you can comfortably move in, participate in activities in, and feel confident and good about yourself in are all great things to wear at camp.

There may be some articles of clothing that we may ask you to bring that you maybe aren't used to wearing. This is mostly to do with safety and practicality concerns. For example, we require all campers and staff to wear t-shirts that have sleeves (i.e. no tank tops or spaghetti straps). This is for sun protection, as days in the mountains can be VERY sunny! We ask that swimming costumes are practical for high energy play: a one-piece bathing suit or comfortable-length boards shorts are better suited for attempting to stand up on the rolling log in the pool than a bikini or super short swim trunks would be. We wouldn't ask you to pack certain items if we didn't have a good reason for it!

While our staff works hard to enforce our standard of dress, we try not to make it our only focus. All campers and staff should be able to dress comfortably for camp and engage in activities without fear of or actual unnecessary discipline or body shaming. What we don't want to happen is for our clothing requirements to reinforce or increase marginalization or oppression of any group based on race, sex, gender identity, gender expression, sexual orientation, ethnicity, religion, cultural observance, household income, or body type/size, and our dress code policy shall be enforced consistently.

At the end of the day, FPC expects all campers, staff, and visitors will dress in a way that is appropriate for camp & participation in our activities. The last thing we want is for both the individual and those around them to feel uncomfortable due to clothing choices. All campers and staff should understand that they are responsible for managing their own appearance without regulating another individual’s clothing/selfexpression. With all of us working together to uphold our standards, we hope to maintain a focus on what truly matters: having the best time ever at camp!

2024 FPC COUNSELOR GET READY GUIDE

TOPS All tops must have shoulder-covering sleeves--no spaghetti straps, tank tops, etc. They must also be long enough to cover the midriff--no crop tops.

SHORTS All shorts must be of a comfortable length to ensure full range of motion and participation in our activities. A good rule of thumb is to make all shorts at least finger-tip length. but wear the best fitting shorts for your body.

FOOTWEAR In order to prevent injuries, all staff are required to wear closed-toed shoes at ALL times. Open-toed shoes (i.e. flip flops, Tevas, Chacos) are only allowed inside the cabin, in the shower, and on days off. They must never be worn outside the cabin while on camp property. For days off, we ask that you wear closedtoed shoes until you are off camp property.

JEWELERY Refrain from bringing unnecessary jewelry. Earrings & nose rings must be straight studs/posts, no hoops or dangling jewelry allowed.

RENDEZVOUS Once a week, everyone will participate in our Rendezvous ceremony. This is one of the more “serious” things we do at FPC, where we recognize the campers for good deeds and for certain virtues they embody. There is a “uniform” that everyone wears to the ceremony. We’ve provided information on what counselors should wear for Rendezvous on the next page.

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SUMMER 2024

HOW TO DRESS FOR RENDEZVOUS

All campers and staff will participate in our Rendezvous ceremony, a recognition ceremony at the end of each week. Rendezvous is one of the oldest and most solemn traditions at Friendly Pines. We have a standard of dress for campers and staff to honor this tradition.

The theme of the ceremony is a mix of “Pioneer, ”Mountain Man”, “Old West”, and the like. See below our suggestions and required articles for proper Rendezvous attire. Don’t spend a fortune on the best Rendezvous duds, but we do expect everyone to adhere to our ceremony “uniform.”

RACCOONSKIN HAT

Counselors will receive a loaner raccoon-skin hat at the end of training week.

Campers will wear cowboy hats.

BANDANA

FPC will provide loaner bandanas; the color will correspond to the cabin’s village (i.e., age group).

“WESTERN” OR FLANNEL SHIRT

Not required, but a longsleeve shirt is nice to have on those cooler camp evenings.

LONG PANTS

Long pants are required, and we do not have loaners available. Staff should pack long pants (denim is preferable but not required).

COWBOY BOOTS

Completely optional, but why not round out the whole look!

Any shoe though must be closed-toed.

2024 FPC COUNSELOR GET READY GUIDE

PAGE 10 OF 18

GREAT CLOTHING ITEMS TO BRING TO CAMP: t-shirts

leggings

CLOTHING YOU SHOULD LEAVE AT HOME: or save foffr!

days o

spaghetti strap shirts

comfortablelength shorts

crop tops

Shorts that ride too high or too low

basketball shorts

Sleeveless shirts or tank tops

Shorts that won't be comfortable in a challenge harness

crocs & close-toe water sho d es

Hiking Boots

sandals, s, va lu inc ding te& s, o cha c birkenstocks

Sneakers & Tennis shoes

flip flops any open-toed shoes

ce one-pie its u swims

Tankinis & rash guards

bikinis

comfortablelength im sw or board shorts

2024 FPC COUNSELOR GET READY GUIDE

swim shorts th are too short at or tight

PAGE 11 OF 18

SUMMER 2024

COUNSELOR PACKING LIST

THIS LIST IS BASED OFF WHAT WE SUGGEST OUR CAMPERS PACK FOR A TWO-WEEK SESSION OF CAMP WITH ONE LAUNDRY DAY HALFWAY THROUGH. FEEL FREE TO ADJUST THE SUGGESTED NUMBER OF ITEMS AS YOU SEE FIT. BED & BATH

CLOTHING

BATH TOWEL (2)

CLOTHING FOR DAYS OFF

BEACH/POOL TOWEL (1)

HAT/BALL CAP (1-2)

BLANKET (1)

JEANS/PANTS (3-4)

COMB/BRUSH (1-2)

LIGHT JACKET/HOODIE (1-2)

COMFORTER/QUILT (1)

PAJAMAS (2)

LIP BALM (1)

RENDEZVOUS OUTFIT

MATTRESS PAD (1)

PONCHO/RAINCOAT (1)

PILLOW (1)

SHORTS/LEGGINGS (5-7)

PILLOW CASES (2)

SOCKS (10)

PLASTIC CUP (1)

SWEATSHIRT (1)

SHEET SETS (2) (TWIN-SIZED)

SWIMSUIT (1-2)

SHOWER CADDY/ORGANIZER (1)

T-SHIRTS (7-8)

SLEEPING BAG (1)

UNDERGARMENTS (10)

SOAP OR BODY WASH (1) SUNSCREEN (1) (V. IMPORTANT!)

ACCESSORIES & EXTRAS

TOILET ARTICLES & PERSONAL ITEMS AS NEEDED (SHAMPOO, CONDITIONER, DEODORANT, ETC.)

BACKPACK (1)

TOOTHBRUSH (1)

CAMERA (1)

TOOTHPASTE (1)

FLASHLIGHT (1), HEADLAMP (1) & BATTERIES

FOOTWEAR HIKING BOOTS (1) SHOWER SHOES (1) SNEAKERS/TENNIS SHOES (1-2) WATERFRONT SHOES (1)

BELT (1)

ELECTRONICS & CHARGERS EQUIPMENT FOR ACTIVITIES AS NEEDED EMPTY 1" 3-RING BINDER FOR STAFF TRAINING LAUNDRY BAG (1) & LAUNDRY DETERGENT NON-ELECTRONIC ENTERTAINMENT: BOOKS, CARDS, SUDOKU/CROSSWORDS, PUZZLES, ETC. REUSABLE COFFEE MUG

= OPTIONAL ITEM, BRING IF YOU WANT!

= AVAILABLE FOR PURCHASE IN FPC'S CAMP STORE

REUSABLE FOOD STORAGE FOR OFF-TIME MEALS THEME CLOTHING FOR SPECIAL DAYS WATCH (1)

DON'T FORGET TO LABEL EVERYTHING!

2024 FPC COUNSELOR GET READY GUIDE

WATER BOTTLE (1-2) (V. IMPORTANT!)

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SUMMER 2024

FPC TERMINOLOGY

WHILE SUMMER DAYS IN THE BRADSHAW MOUNTAINS CAN REACH INTO THE UPPER 80ºFS (30ºC), NIGHTS CAN COOL DOWN TO AS LOW AS 40ºF (4ºC). PLEASE REFER TO THE SUGGESTED LIST OF ITEMS TO BRING TO CAMP, AND KEEP THESE THINGS IN MIND WHEN PACKING: ACA American Camp Association; the accrediting body for camps around the country. Friendly Pines is an ACA Accredited camp.

CAMPBRAIN The camp management software we use to register campers, make cabin assignments, & collect paperwork.

ACTIVITY CHANGE REQUEST FORM Form filled out by campers to request a schedule change. They are picked up in the Program Office and MUST be reviewed and signed by the counselor before submission. Each camper is allowed one activity change form per session.

CILTS Campers in Leadership Training. 14-year-old campers, who have to apply to come back for their last year of camp. They live in camper cabins and do regular activities, but will have one period of their activity schedule devoted to leadership development.

ACTIVITY GONG Bell outside the Program Office that is rung at the start and end of activities.

ACTIVITY OBSERVATIONS A requirement for ACA Standards & Accreditation. A member of the Program Office will occasionally make an unannounced visit and observe your activity. Nothing to stress about! Just a way we can maintain a level of observation for the activities and ensure they are being conducted in a safe and fun manner.

BABY MONITORS Used on Night Duty so counselors can cover several cabins at once; they should stay in the cabin, on the charger, when not being used.

BEAR TRACKS Markers on the floor of the Dining Lodge that help with the flow of meal-time traffic.

THE BENCHES Meeting and seating area in the center of camp.

Where the camp convenes after meals, before evening activity, for Re-Group, and in the event of an emergency.

THE BIG BELL Bell located in the center of camp used to wake up camp in the morning, meet at the benches for evening activity, and alert the camp in the event of an emergency.

CABIN CLEANUP Clean-up hour that takes place after breakfast every day. Campers are assigned a specific job. This is also when cabins can complete their daily assigned work projects. A reward is usually given for the cleanest cabins each day.

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CITS Counselors in Training. 16-year-old former campers that stay for 4 weeks. Are assigned to activities like regular counselors and can be used to assist. Should never be left alone with campers!

CLEAN-UP BELL Small bell outside of the dining lodge that is rung 1015 minutes before meals start. This signals that it’s time to wash up and/or head to flag raising or lowering.

COUNSELOR SHED Shed next to the pool entrance with storage lockers for various activities. You can find items such as cabin shields, volleyballs for Newcomb, and poster board for cabin signs here.

DAY-OFF SCHEDULE Made weekly by the Program Director and posted outside the Program Office. Includes the two evenings off and one, 24-hour day off owed to counselors, as well as Night Duty assignments.

EVENING ACTIVITY Daily scheduled activity that the whole camp participates in. Examples include the FPC Round Dance, Games in the Meadow, Talent Show, etc.

FIRST HELP For the first helping of food at meals, the entire dining lodge is silent. This allows for everyone to concentrate on their food and not forget to eat because they were talking too much. It’s also a nice break from the hustle and bustle of the day, and it’s one of Camp’s oldest traditions. Once the Head and Feet of the table agree that everyone has finished their first helping of food, they permit the campers to talk.

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FOOT OF THE TABLE Counselor seated at the ‘bottom’ of the table at meals, in charge of serving drinks and handing off the plates of food served by the Head to each camper. Also collaborates with the Head of the Table to decide when the table can talk after first help. Is usually a counselor, but can be a CIT, CILT, and in extreme cases an Upper Village camper.

FREE-TIME Usually the half hour before lunch and 45 minutes before flag lowering/dinner. Can be used to read mail, play a group game, and clean up for meals.

Doesn’t need to be structured, but it does need to be supervised!

HEAD OF THE TABLE Counselor seated at the ‘top’ of the table at meals, in charge of serving the food. Also collaborates with the Foot of the Table to decide when the table can talk after First Help. Must ALWAYS be a counselor.

HILLTOP The staff lounge, and sometimes staff housing.

MEAL BELL OR "COME-IN" BELL Small bell rung by someone from Kitchen Staff to let the camp know the meal is ready and it’s okay to come in to the Dining Lodge.

MORNING REPORT Report filled out by the cabin counselor several times during the session. This allows the Directors and the Post Office staff to fill in parents that call in to check on their camper.

NIGHT DUTY Duty that counselors are assigned to during R&R time. Typically 3 female and 3 male counselors, they provide coverage for a cluster of cabins while the rest of the staff is on their R&R. They are scheduled based on availability and in reference to the day/time-off schedule. Their R&R is usually made up earlier in the day, and coverage for their cabins is scheduled by the Program Office. Typically, R&R make-up for Night Duty counselors happens from 12PM-2PM. Cabins who need coverage during this time will report to the Pavilion to be managed by the assigned Rovers covering them.

HORSENGOGGLE A game to make things fair: think getting the last dessert, getting to go down the Zip Line first, etc.

On the count of three, everyone participating puts up either 1, 2, or 3 fingers. The counselor then goes around and counts up the total of everyone’s fingers.

Then, starting with the camper on their left, counts each person until the total number is reached. That person ‘wins’.

PACK RAT Where extra cleaning supplies are stored. You can find most cleaning supplies in the cleaning cabinets outside your cabin or village.

INFIRMARY Camp Medical Center. Over-the-counter medications are available here. There is always at least one of three med staff on duty, 24 hours a day.

Injured campers and staff should report here for medical help.

POST OFFICE Where the mail is sorted, as well as where the Director works throughout the summer. Packages are picked up here. Also the location of the camp store.

LITS Leaders in Training. 15-year-old former campers that stay for 2 weeks. Are assigned to activities like regular counselors and can be used to assist. Should never be left alone with campers!

LOG HOUSE OR LG Where the Horse Staff and Kitchen Staff live during the summer.

LOWER BUSINESS TRAILER Trailer located next to/below the Post Office.

Sometimes the meeting spot for the Videography activity, but also is also used by Post Office staff.

Lower Business Trailer or LBT MEADOW Large, grassy field on camp property where we hold some of our activities and evening activities. The Challenge Course is built amongst the trees that surround the meadow.

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PLACEMENTS On Arrival Day, campers wishing to place into a higher level for certain activities will “try-out” and show their experience for the staff activity heads.

You're doing a great job! Thanks for really reading this manual, we so appreciate it. To show what an over-achiever you are, please send a direct message to Megan on Slack with the code phrase "I am one voice and I am singing", so she can write your name down for our prize list! The phrase must be sent before you arrive at camp. Please don't ruin this for anyone else, and keep this found "clue" a secret!

PROGRAM OFFICE Office where Program Director and Assistant Program Directors work during the summer. This is the main hub of camp. Activity schedules, day-off schedules, evening activity information, sign-ups, etc. are all posted outside. For activities that require a radio or camp cell phone, this is where they are stored.

QUIET COYOTE Silent hand signal we use to quiet camp down. Much more effective than clapping or telling people to “Shh!”.

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QUIET PLACE Non-denominational ceremony that takes place during the morning of non-Arrival or Departure Sundays. Counselors read stories, poems, and lead songs. Based on a theme like friendship, honesty, integrity, etc. Major tradition at Friendly Pines Camp, and a serious and somber event.

RADIO OR WALKIE-TALKIE Used by Village Leaders and counselors leading activities that leave Main Camp (e.g. canoeing, riding, Challenge, hiking, etc.) that allows them to contact the Program Office or Infirmary in the case of an emergency.

RE-GROUP Takes place immediately after Activity Periods 2 and 4 and allows for cabins to ‘regroup’ together before going to free-time/cleaning up for meals. Members of Lower and Middle villages will meet at the benches, while Intermediate and Upper Villages will meet on the ball field. A counselor for each area will be assigned for every Regroup to manage the check-in board; this means that once a cabin has everybody present, they check in with the counselor managing the check-in board, who in turn checks them off, allowing them to leave. Cabins are not to leave without checking in first.

RENDEZVOUS Serious and somber traditional camper recognition ceremony that takes place weekly. Major tradition at Friendly Pines Camp.

STICK DEDICATION Closing ceremony for the session where campers and staff alike throw a stick into the campfire and dedicate it to something that made camp special.

Major tradition at Friendly Pines Camp, and a serious and somber event.

UPPER BUSINESS OFFICE Where the Executive and Program Directors work during the off-season.

VILLAGES The way we group campers of similar ages together: the youngest are in Lower Village, and the ages increase as you move through Middle Village and Intermediate Village. The oldest village is Upper Village.

VILLAGE LEADERS A male and female counselor in each of the four villages assigned to be a leader and resource for the rest of the counselors in their village. Collect paperwork, check-in with their fellow staff, and meet with someone from Program Staff to discuss issues or challenges in the village.

WORK PROJECTS Jobs like trash run, cleaning communal bathrooms, sweeping the tennis courts. Cabins are assigned a daily work project to complete during Cabin Cleanup,Rovers will also assist with various work projects throughout the day, during times like freetime.

R&R 2 hours each day devoted to time away from the campers. Staff must remain on camp grounds, must be able to hear the big bell should it ring, and must be able to be in the center of camp within 5 minutes in case of emergency. Typically, R & R takes place from 9-11PM, but in cases of Night Duty, make-up R & R is usually re-scheduled for 12-2PM. SIESTA Rest hour during the middle of the day. Campers can sleep, read, write letters, or do any other solitary, quiet activity.

SPECIAL DAY Day of special programming organized by members of Program Staff. Happens on the ‘off’ day for activities (i.e., non-Arrival or Departure Day Sundays). The whole camp participates, with counselors being assigned specific roles and duties relating to the day’s theme and activities.

STAYOVER Camper that stays for more than one, 2-week session. On Departure Day they sign up for afternoon activities and we play a movie in the Pavilion in the evening. Counselors are assigned to supervise groups of stay-overs for the activities and to sleep at night.

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SUMMER 2024

GUIDE TO PRESCOTT, AZ

PLACES TO EAT EL GATO AZUL Sit-Down Tapas Live Music on Sundays

LIMONCELLO Sit-Down Pizza, Italian Huge pizza menu

TARA THAI Sit down Thai Nice atmosphere

THE BARLEY HOUND Sit-Down Pub fare Excellent patio space

BILL'S PIZZA Counter Service/Sit-Down Pizza, Italian A Prescott favorite!

THE LOCAL Sit-Down Breakfast/Brunch Worth the wait

LAZYG BREWHOUSE Sit-Down Pub fare Nice outdoor space

FUJIYAMA Sit-Down Sushi, Japanese Nice atmosphere

LA PLANCHADA TAQUERIA Counter Service Mexican Cozy bar setting

THE RAVEN Counter Service Sandwiches & Salads Rooftop seating

THE COUNTY SEAT Counter Service Salads & sandwiches Nice views inside & out

SPICY STREATS Counter Service Street tacos Excellent variety

COCKY’S CHICKEN & BREWS Counter Service/Drive-thru Fried Chicken Cheap; best fries ever

LUCY DEES Counter Service BBQ Chipotle, but make it BBQ

MARK'S BEER GARDEN Counter Service Pub fare Trivia on Wednesdays

PARK PLAZA DELI Sit-Down Pub Fare Large menu

WILD IRIS Sit-Down Coffee & Tea Quaint coffee shop

TAJ MAHAL Sit-Down Indian High quality!

TORME Sit-Down European On the fancy side

FARM PROVISIONS Sit-Down Organic, Farm-to-Table Very popular!

SUSHI POKI Counter Service Poké, Asian Get your Boba fix!

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SUMMER 2024

GUIDE TO PRESCOTT, AZ

THINGS TO DO HIKING & POINTS OF INTEREST COURTHOUSE SQUARE Great place in the center of town. Grab a slice of pizza, browse the artisan markets, or lie in the grass and enjoy the sunshine!

COURTHOUSE SQUARE Sparkling jewel of a lake just 5 minutes from camp. Fishing, hiking, and kayaking are common activities. Great for a picnic or BBQ. *Parking fees*

THUMB BUTTE The iconic ridge of Prescott’s skyline makes for a great hike and gives you spectacular views of town. Paved, but steep. Bring water! *Parking fees*

LYNX LAKE Gorgeous lake with an equally gorgeous hiking trail encircling it. Shady trees and pavement makes this a quick but pleasant hike. *Parking fees*

WHISKEY ROW Historical street adjacent to Courthouse Square. Tons of restaurants, shops, and art galleries

WATSON LAKE Some of the most beautiful scenery in Prescott, if not Arizona; plenty of hiking trails, scenic lookouts, and a field for playing games or lounging. *Parking fees*

GRANITE CREEK PARK Quaint park just steps from Downtown Prescott. Great for picnics and pick-up games of wiffle ball.

GRANITE BASIN LAKE Beautiful reservoir in the Granite Mountain Recreation area. Hiking, fishing, and picnicking all welcomed! *Parking fees*

ENTERTAINMENT PICTURE SHOW AKA the “La-Z-Boy” Theater, this movie theater is conveniently located with wellpriced tickets & reclining seats.

SHARLOT HALL MUSEUM An impressive collection of buildings, artifacts & stories of territorial Arizona, particularly the Prescott area, as collected and curated by Sharlot Hall over a period of many decades.

HARKINS PRESCOTT VALLEY 14 This movie theater sometimes has more showtime offerings, but is a tad more expensive and farther away than Picture Show.

HERITAGE PARK ZOO Non-profit animal sanctuary that rescues mostly orphaned animals and provides them with a forever home

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