LCC eBrochure 2023

Longview Convention Complex Your Event. Our Location.

Let us help you plan your best event at The Longview Convention Complex encompasses 100 acres in the heart of Longview, Texas, just north of I-20. It is convenient to hotels, restaurants, clubs, shopping, and outdoor attractions such as golf courses, parks, lakes, The Green, and Arboretum.

Longview’s historic downtown Main Street area and Cultural District are only minutes away and feature 100 Acres of Heritage, Heritage Plaza, museums, a sculpture garden, specialty shops, arts, and dining.

With its 40,000 square­-foot modern Convention Center, versatile 25,000 square­-foot Exhibit Center and PRCA-Approved Rodeo Arena, the Longview Convention Complex has a facility for every activity.

No matter what your event is, the personalized and efficient service of our professional staff will help make it your best event.

our Longview Convention Complex!

Maude Cobb and Exhibit Center Max Capacities

––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––– Square Banquet Classroom Theatre Booths Footage (10x10) LONGVIEW EXHIBIT CENTER

Maude Cobb Main Hall

27,378

1,400

1,400

3,000

140

1/2 Hall

13,689

700

700

1,400

65

––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––– Eitelman Conference Room 2,160

120

96

200

-

––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––– Activity Rooms Robbins

728

32

27

72

-

Killingsworth

728

32

27

72

-

Cargill

832

40

36

84

-

Estes

728

32

27

72

-

Northcutt

624

32

27

60

-

––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––– Exhibit Center Bay ABC

24,640

1,250

1,200

1,890

106

Bay AB

17,600

800

880

1,750

75

Bay BC

15,840

720

790

1,650

65

Bay A

8,800

480

400

650

40

Bay B

8,800

480

400

650

40

Bay C

7,040

360

350

590

35

Maude Cobb Main Hall Eitelman Conference Room Activity Rooms Longview Exhibit Center PRCA-Approved Rodeo Arena Rodeo Pavilion Agriculture Pavilions RV Hookups J.R. Curtis, Jr. Memorial Garden for the Blind Operational Policies

FULL SERVICE RV HOOKUPS

FENCE PARKING ROADS FOR VEHICLES

LONGVIEW AGRICULTURAL PAVILIONS

RESTROOM

RESTROOM

RODEO PAVILION

LONGVIEW RODEO ARENA

A facility for every activity.

LONGVIEW CONVENTION COMPLEX OVERVIEW

ANNOUNCERS BOOTH

MAUDE COBB CONVENTION CENTER

MEMORIAL GARDEN FOR THE BLIND

LONGVIEW ARBORETUM

21842 12/2

MAUDE COBB CONVENTION CENTER CLASS I – REGULAR RATES* SECTIONS

RATE

One-half Hall

$1000 daily for non-ticketed events or $1500 daily for ticketed events

Full Hall

$1350 daily for non-ticketed events or $2025 daily for ticketed events

Full Hall & Rooms

$1700 daily for non-ticketed events or $2550 daily for ticketed events Kitchen, per event.............................................................. $ 300.00 Registration Booth/Ticket Office, per day............................ $

25.00

CLASS II – TAX EXEMPT RATES* 33% Discount off Class I Rates Kitchen, per event.............................................................. $ 300.00 Registration Booth/Ticket Office, per day............................ $

25.00

*If a move-in/out, rehearsal time, or setup day is required, then a minimum fee of one-half of the daily rates specified above shall be charged for such use, if such use is limited to 8 hours or less.

MAUDE COBB CONVENTION CENTER (located on Maude Cobb Convention and Activity Complex)

21841 9/2019

SEE MORE IMAGES

CLICK HERE

MAUDE COBB MAIN HALL

BACK

MAUDE COBB LOBBY

ACTIVITY ROOMS & EITELMAN CONFERENCE ROOM CLASS I – REGULAR RATES # of ROOMS

8 a.m. - 5 p.m.*

5 p.m.-12 a.m.*

8 a.m. - 12 a.m.

(All Day)

1

$160

$160

$210

2

$185

$185

$240

3

$210

$210

$270

4

$235

$235

$300

5

$260

$260

$330

Conference Room

$320

$320

$425

* Half Day Rentals Only Available Monday - Friday

CLASS II – TAX EXEMPT RATES* 33% Discount off Class I Rates

TO MAIN HALL –––––––––––––– SCREEN

–––––––––––––– SCREEN

–––––––––––––– SCREEN

ACTIVITY ROOMS

TO PARKING LOT –––––––––––––– SCREEN

TO LOBBY

SCREEN ––––––––––––––

TO MAIN HALL

KITCHENETTE

EITELMAN CONFERENCE ROOM

–––––––––––––– SCREEN

MAUDE COBB ACTIVITY ROOMS

21841 9/2019

2,160 Sq. Ft.

LOBBY

SEE MORE IMAGES R.E. (BOB) EITELMAN CONFERENCE ROOM

CLICK HERE

EITELMAN CONFERENCE ROOM

BACK

EITELMAN CONFERENCE ROOM

LONGVIEW EXHIBIT CENTER

CLASS I – REGULAR RATES* # of SECTIONS

RATE

1

$600 daily for non-ticketed events or $900 daily for ticketed events

2

$800 daily for non-ticketed events or $1200 daily for ticketed events

3

$1000 daily for non-ticketed events or $1500 daily for ticketed events Kitchen, per event..................................... $

300.00

CLASS II – TAX EXEMPT RATES* 33% Discount off Class I Rates Kitchen, per event..................................... $

300.00

STORAGE

STORAGE

*If a move-in/out, rehearsal time, or setup day is required, then a minimum fee of one-half of the daily rates specified above shall be charged for such use, if such use is limited to 8 hours or less.

LONGVIEW EXHIBIT BUILDING

SEE MORE IMAGES

21841 9/2019

CLICK HERE

LONGVIEW EXHIBIT CENTER

FAIRGROUNDS

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PRCA-APPROVED RODEO ARENA & PAVILIONS

CLASS I – REGULAR RATES* AGRICULTURE PAVILIONS

RODEO ARENA

AREA

TIME

RATE

Full day

$1000/daily or 10% of gross ticket sales

RATE

Small Shed

$250/day $250/day Includes all three areas

Large Shed RODEO PAVILION

Ag Area

TIME

RATE

Full day

$300/day

General Use Area

$750/day

CLASS II – TAX EXEMPT RATES* 33% Discount off Class I Rates

GRAND STANDS

RODEO ARENA RODEO ARENA RODEO PAVILION RODEO PAVILION

RESTROOM RESTROOM RESTROOM RESTROOM

LARGE AGRICULTURAL PAVILION LARGE AGRICULTURAL PAVILION

GRAND STANDS

GRAND STANDS GRAND STANDS CONCESSION

ENTRANCE GRAND BLVD. ENTRANCE OFF GRAND ST. BLVD. COTTON OFF COTTON ST.

*If a move-in/out, rehearsal time, or setup day is required, then a minimum fee of one-half of the daily rates specified above shall be charged for such use, if such use is limited to 8 hours or less.

CONCESSION TICKETS TICKETS

SMALL AGRICULTURAL PAVILION SMALL AGRICULTURAL PAVILION

TO JAYCEE DRIVE TO JAYCEE DRIVE

PARKING PARKING

RODEO ARENA & AG OVERVIEW AREA RODEO ARENA & AG OVERVIEW AREA 21841 9/2019 21841 9/2019

SEE MORE IMAGES

CLICK HERE

LONGVIEW RODEO ARENA

BACK

LONGVIEW RODEO ARENA

EQUIPMENT CHARGES EQUIPMENT CHARGES CLASS I – REGULAR RATES $ PER DAY

33% Discount after first day

CLASS II – TAX EXEMPT RATES $ PER EVENT Chairs, each............................................................................... $ 1.00 Tables, each.............................................................................. $ 5.00 Staging (4’ x 8’), each................................................................ $ 15.00 Podium, each............................................................................. $ 20.00 Acrylic Podium, each................................................................. $ 50.00 Kitchen per event....................................................................... $ 300.00 Concession Stand per day.......................................................... $ 100.00 Ticket Office/Registration Booth er day...................................... $ 25.00 Microphone, each...................................................................... $ 25.00 Projectors, each with Screen...................................................... $ 75.00 Portable Screen, each................................................................ $ 100.00 TV with VCR/DVD, each.............................................................. $ 25.00 Easels, each............................................................................... $ 5.00 Stanchions, each........................................................................ $ 5.00 Flip Chart, each.......................................................................... $ 30.00 Dry Erase Board, each................................................................ $ 25.00 Coffee Service for 10, 1 Urn....................................................... $ 20.00 2-5 Coffee Urns, each................................................................ $ 15.00 6-15 Coffee Urns, each.............................................................. $ 12.50 16 or more Coffee Urns, each..................................................... $ 10.00 Bottle Water, each..................................................................... $ 1.00 60 amp Portable Power Station.................................................. $ 100.00 Metal Barricades, each.............................................................. $ 10.00 Office Supplies........................................................................... $Market Cost Portable Bleachers..................................................................... $ 100.00 Small Bar................................................................................... $ 150.00 Large Bar................................................................................... $ 200.00

ADDITIONAL CHARGES After Midnight Fee...................................................................... $ 300.00 (per hour or any portion thereof) Early Opening............................................................................. $ 100.00 (prior to 7:00 a.m./hour fee) Security...................................................................................... $ 50.00 hour/officer Fire Watch.................................................................................. $ 46.00 hour/firefighter EMS........................................................................................... $ 40.00 hour (EMT or paramedic - 2 personnel per unit minimum) Animal Control Officer................................................................ $ 30.00 hour/officer RV Hook-Up............................................................................... $ 25.00 night/hook-up Reset Fee................................................................................... .25% of equipment total Cleaning Fee.............................................................................. $ 100.00 (If hay, glitter, confetti, or sequins are used) Parties desiring to rent facilities at the Longview Convention Complex shall provide adequate security and proof of general liability insurance. Quotes for insurance can be provided.

A rental deposit in the amount of 25% of the rental fee shall be required to be paid at the time any facility of the Longview Convention Complex is booked for a Class I or Class II activity or event. This rental deposit is refundable up to 90 days prior to the booked date. The fee shall be nonrefundable as of the 90th day prior to the event or activity.

Refundable damage deposit in an amount varying from $100 to $2,000 shall be required. Amount of the damage deposit required is based upon the scope and nature of the proposed use of city facilities.

W. Marsh all

Ave.

Judso n Rd .

t.

S McCann

60

MILES

E. Marshall Ave.

Sabine River

Longview Convention Complex

. wy

45

Pk

18

tes

Es

FM

High St.

W. Cotton St.

BACK

East Texas Regional Airport Dallas 125 Miles

Shreveport 60 Miles

J.R. CURTIS, JR. MEMORIAL GARDEN FOR THE BLIND

OPERATIONAL POLICIES | LONGVIEW CONVENTION COMPLEX Maude Cobb Convention Center – Longview Exhibit Center – Longview Rodeo Arena – Longview Agricultural Pavilions The following list represents a summary of City policies and requirements for events. This list is only a summary and is not inclusive of all City policies and regulations.

We strongly advise the Lessee to contact the Longview Convention Complex (LCC) staff four weeks prior to the event to review the details of the plans for the event.

The LCC staff shall determine the classification of a particular event, whose decision shall be final, as it relates to determining such factors as insurance, police security, catering/concessionaire and/or ambulance requirements.

Advertisements – Lessee shall not circulate advertisements, tickets or any other written material in or on the LCC grounds, including the parking lot area, without written permission from the LCC Manager.

Alcohol Policy – No alcohol may be served or consumed at City facilities unless stipulated in the Lessee’s contract. Anyone using the facility and receiving a fee of any kind must have a catering/liquor license from the Texas Alcoholic Beverage Commission in order to sell or serve alcoholic beverages on premises. The amount of alcohol consumed by any guest will be the responsibility of the lessee and not the responsibility of the LCC. BYOB events are not permitted. For all questions about TABC compliance call 903-939-0481. The Lessee will be responsible for any liability arising as a result of allowing alcohol consumption. (See Security and Insurance Requirements).

Ambulance/EMS – (See First Aid).

Animals – No animals will be brought into the facility, other than as required by disabled persons or for an event designated as an animal show, circus, rodeo, etc. without written permission from the LCC Manager.

Automobiles – Automobiles will not be permitted inside the building unless written authorization has been given. In the event any automobile is used for display, all fire regulations pertaining to exhibits must be strictly adhered to and followed. Liquid or gas filled vehicle fuel tanks or fill openings must be closed and sealed to prevent tampering. Under carriage protection for old and late model automobiles must be used at all times. There must be less than five (5) gallons or 1/4 tank (whichever is less) of gasoline in each automobile. Every battery must be disconnected once inside the building.

Banners, Posters, Signs – These items are prohibited for distribution either inside or outside the facility. No signs, flyers or banners may be hung with adhesives or adhesive tape on inside or outside walls. There is a low track and a high track that banners may be hung from. The LCC staff can provide groups with track hangers.

Outdoor signs and banners must be authorized by LCC Manager before installation. (See Outdoor Signage).

Building Disfiguration – No holes may be drilled, cored or punched in the building. Painting is prohibited anywhere on premises. In an instance where there is risk of damage to carpeting, a protective coating, such as plastic, must be used. Lessee is responsible for the repair or replacement of any damage or disfiguration to the facility.

Catering/Food – Lessee shall advise the LCC staff of caterer/concessionaire and setup time needed. All food brought into the LCC must first be approved by the LCC Manager. If a caterer is used, the Lessee and caterer will be required to enter into a catering agreement contract with the City of Longview, satisfying all Health Department provisions for permit, as well as liability insurance.

Cleaning – Lessee shall leave the facility in the same clean condition in which it took possession. All trash shall be removed immediately to the outside dumpster after the event is over. The time it takes to clean the leased area is part of the event time and if more time is needed an additional fee will be charged.

Confetti – Throwing rice, confetti, birdseed or rose petals is prohibited anywhere on the LCC premises. The use of loose glitter is also prohibited on the LCC premises. An additional cleaning fee of $100 will be charged for any of the aforementioned items.

Connecting to Any System – You must have written permission from the LCC Manager to connect to any of the facilities’ electrical or communication systems. Lessee will be responsible for having a licensed technician to make connection and disconnection. Accessibility to equipment rooms and utility boxes is prohibited without authorization from facility official. Use of splitters on plugs is prohibited. This will draw more power and cause the breaker to trip.

Contractor Requirements – It shall be the responsibility of the Lessee to submit to the LCC Manager, in writing and no later than 30 days prior to the first move-in day, a list of the service contractors the Lessee intends to use. All contractors must be properly licensed and permitted before they can enter the Complex facilities. A contractor’s certificate of liability insurance may be required to be on file in the LCC office.

Corridors, Lobby and Hallways – Corridors, lobby and hallways are common space and are not part of any leased area. They may be used only with written permission from the LCC Manager. Furniture and furnishings are permanent fixtures. They may not be moved and may be leased for individual events only with permission from LCC staff. It will be the responsibility of LCC staff to place the furniture, etc., in appropriate storage until after the event.

Damage Deposit (Refundable) – Lessee must furnish the City at least thirty (30) days prior to the event, a cashier’s check, credit card or bank draft in the amount specified in the contract as a damage deposit. This deposit will be refunded after the event should the facilities be returned in satisfactory condition and no additional charges accrue during the event.

Decorating – No decorations will be attached in or on the building or equipment without the approval of the Lessor. Decorations or signs may not be attached by nails, tacks, staples, screws or pressure sensitive tape. Decorations or signs may be hung from the hanging track at LCC. All decorations must be of non-flammable materials.

All equipment, decorations and personal items must be removed by the end of the contract period unless prior arrangements have been made with LCC Manager.

Dumpster – Extra pickup after event may require an additional fee.

Electrical Equipment – All electrical equipment must be U.L. and City of Longview approved. Accessibility to equipment rooms and utility boxes is prohibited without authorization from a facility official.

Equipment – Lessee must be prudent when stacking items or equipment on tables, stages or chairs. Lessee must use good judgment in weight distribution. Tables, chairs, and stages are designed for minimum amount of weight and items or equipment should be distributed evenly over them to prevent overloading.

Exit Doors/Aisle Space – A 10’ clearance on both sides (egress and ingress) with no physical obstruction must be maintained at all times. All Exit doors must remain unlocked during all show hours. Aisle space must be 5’ minimum.

Event Accessibility – The LCC staff must have complete accessibility to all meeting areas, kitchen areas, corridors and hallways before, during and after all events. The LCC Manager must authorize in writing any exclusivity to an area.

Fees – Full payment is required at least thirty (30) days prior to event. MasterCard, Visa, or Discover credit cards, bank draft, money order or cashier’s check will be accepted for payment.

First Aid – At the discretion of the LCC Manager, Lessee may be required to provide certified first aid personnel during the lease term for an event. In that case, Notification of Ambulance Service (Attachment “D”) must be submitted thirty (30) days before an event. Any accidents or incidents requiring first aid treatment must have a written report and a copy filed with the LCC staff before close of business day.

Flammable Liquids – Flammable liquids such as, but not limited to, gasoline, kerosene, bottled gas and oil are not permitted inside the facilities of the LCC.

Flammable Liquids – Flammable liquids such as, but not limited to, gasoline, kerosene, bottled gas and oil are not permitted inside the facilities of the LCC. Flammable and Volatile Materials – All such materials, including materials under high pressure, are prohibited unless approved in writing by the Longview Fire Department and the LCC Manager.

Floor Plans/Diagrams – A diagram/floor plan must be submitted and approved, allowing adequate aisle space required by the Longview Fire Marshall (5’ minimum), at least thirty (30) days prior to the first day of setup. Floor plans must be drawn as close to scale as possible with service contractor equipment, aisle widths, primary entrance, concession area(s), and meeting area(s) on show floor or activity rooms indicated.

All LCC equipment not secured by contract is available on a first-served basis contingent upon the date of receipt of the setup diagram. Failure to have the setup diagram/ floor plan available as required absolves the Lessor of the responsibility to have adequate personnel scheduled for setup. Due to allocation of equipment and manpower, only minor changes can be made regarding the original diagram/floor plan once it is received by the Lessor. Requests for major changes in the setup may be subject to additional fees as outlined in the rental contract. Diagrams/floor plans are subject to review and approval of the Fire Marshal.

Freight – All pre-event freight must be signed for by the Lessee or designated person. Lessee or designated person is responsible for sending all post event freight out of the Convention Complex. Any freight left on premises after the specified lease time will be stored by the LCC staff and Lessee may be charged a storage fee of $100.00 per day. The City of Longview will not be held liable for any pre or post event freight.

Glass Containers – No glass beer bottles will be allowed inside the LCC facilities.

Hanging or Ceiling Rigging – Nothing may be hung, attached to or suspended from any part of the facility without the express written consent of the LCC Manager.

Insurance Requirements – Lessee must furnish the City, at least thirty (30) days prior to the event, a Certificate of Insurance proving that a public liability insurance policy is in effect in which the Lessee is named as insured. The City of Longview, LCC, must also be named as additional or co-insured party. The amounts and type of insurance are shown on Attachment “C” to the contract. Host liquor or liquor liability coverage must be included in the policy coverage if alcoholic beverages are going to be present at the event.

Lost/Damaged Articles – All items that are left after an event will be kept in the LCC office area for a period of thirty (30) days. The City of Longview will not be held responsible for these items in any way. The City of Longview is not responsible for vehicle damage or theft.

Marquee – Events scheduled for the LCC have sole use of the marquee. Information must be turned in thirty (30) days prior to an event. In the case of multiple events at the LCC, the marquee must be shared by the various events.

Music Franchise Fee – Lessee is responsible for paying any fees directly to ASCAP/BMI. Outdoor Signage – Only community events are allowed to have banners and signs. A community event is defined as an event that is open to the public for the purpose of amusement, recreation, or education. These signs may be installed twenty-one (21) days prior to and must be removed ten (10) days after the event.

Signs must be located on private property with property owner’s consent. Signs are not allowed in the right-of-way, which is property between the back of the curb and the property line. Signs are also not allowed on the telephone poles. Any signs found in the right-of-way or on telephone poles are subject to immediate removal by the City of Longview.

The maximum fine for a violation is $2,000 for each violation. Each day a violation exist shall constitute a separate offense. A violation of the City of Longview Sign Ordinance may result in a criminal prosecution in the City of Longview Municipal Court.

Parking Lots – The LCC parking lots may not be used for commercial exhibits, displays, promotions, etc. without the express written consent of the LCC Manager. If permission is granted, the Lessee must not drill, bore and/or punch any type of hole in the surface of the parking lot. Lessee will also leave the parking lot area clean and all trash removed. Any damage to the landscaping in and around the parking lot will be replaced at the cost of the Lessee. Lessee may not charge for parking per City ordinance. Consumption of alcohol is not permitted on parking lots without prior written permission.

Permits/Permission – It is the ultimate responsibility of the Lessee to obtain the necessary permits/permission for their event. This includes, but is not limited to, health permits, pyrotechnics, music licensing, etc.

Recreational Vehicle Parking – RV parking will be permitted to only those persons associated with a LCC event. Recreation vehicles and tow vehicles must remain on parking lot surface at all times and adhere to LCC rules and regulations relating to RVs. All fees will be collected in advance by LCC staff.

Room Set Fee – Each room rental fee will include one room set per event. Each additional room set will cost one-half of the original room rental price. Minor adjustments to a set will be judged on a case-by-case basis.

Security – The LCC Manager reserves the right to determine if police security is required during a scheduled activity. All security used in the LCC will be acquired through the Longview Police Department coordinated by the LCC staff. The LCC Manager, along with the Longview Police Department will determine the number of officers, and the hours and duties of officers. The Lessee is responsible for this expense at a rate of $50 per hour per officer. Private security will be allowed only with prior approval

by LCC Manager.

Smoking – The buildings that comprise the LCC are smoke-free facilities. Outside smoking is permitted in designated areas only.

Storage – Lessee may not store equipment of any kind in or on the grounds without written permission of the LCC Manager. (See Freight).

Tickets – Lessee is responsible for furnishing all tickets and for advance and performance date sale of tickets. Lessee shall not, under any circumstances, print more tickets for any one performance than there are seats available. Tickets at the event may be sold from the leased ticket office(s). LCC Manager may require, for commercial events, that tickets be numbered. If so, beginning and ending numbers must be reported prior to commencement of sales. Ticket stubs will then be presented to the LCC Manager prior to the release of the security (damage) deposit for verification. All tickets, including Class I and Class II events, may be subject to sales tax.

Questions may be directed to the Texas State Comptroller at 1-800-252-5555.

Use Restrictions – City of Longview management may refuse, modify or terminate event bookings when it is their opinion that the event may cause undue or unusual damage to the facilities or that may violate local, state, or federal laws, rules, or regulations. Management may refuse event bookings when it is their opinion that requested event conflicts with a similar event previously scheduled on the premises. Management reserves the right to refuse, modify, or terminate any individual or group the privilege of using the facilities due to abuse of any facility policy, including but not limited to: a) Past violations of the facility rental contract and/or policies at this or similar facilities. b) Past disregard for persons or property while using the facility or similar facilities. c) Past conduct in violation of local, state, or federal law, rules, or regulations. d) Failure to make full payment for any and all charges connected with renter’s use of facility or similar facilities.

Note: The Longview Convention Complex shall have the final discretion over disputes regarding all rates, rules and regulations.

MAUDE COBB October 9, 1880 - October 29, 1964 Maude Cobb, an industrious, genteel lady, sold newspapers at the post office corner in downtown Longview from the early 1930’s until her death in 1964. She was a friend and an inspiration to everyone in Longview, from the richest millionaire to the roughneck who just arrived to start work in the oil field.

Her constant companion was her beautiful granddaughter, Cecile, who helped her sell papers. From this humble beginning her granddaughter became an outstanding leader and benefactor in the business, cultural and civic life of Longview.

Only in the United States of America, which nurtures the freedom of individuals to work and accomplish, could such a facility as this be made possible through a grandmother and her granddaughter who sold papers only a few years ago.

The Maude Cobb Activity Center shall enhance the quality of life for all people in this community and shall be a focal point for all phases of cultural, civic, and community activities. But most of all, it shall be an inspiration to present and future generations to follow the example set by Cecile Moeschle—to do something that will make this world a better place in which to live.

Maude Cobb Convention Center - Dedicated January 1984

100 Grand Boulevard P. O. Box 1952 Longview, Texas 75606 p 903-237-1230 f 903-236-7845 ConventionCenter@LongviewTexas.gov www.LongviewTexas.gov/ConventionCenter

24008 3/2023