MEMBERSHIP RULES & REGULATIONS
RULES & REGULATIONS
INTRODUCTION
Welcome to Loch Lloyd Country Club. We are dedicated to providing a premier club experience with exceptional service, top-tier amenities, and a strong focus on Member satisfaction. Our facilities include dining, golf, fitness, racquet sports, and swimming, designed to meet diverse interests and needs
This handbook and the Club’s website are the official sources of information about your membership. Other representations are not binding.
OWNERSHIP
The Club is a privately owned country club. This structure allows it to continually reinvest in its facilities, enhancing the Member experience while providing top-tier services. This helps it maintain its high standards and ensures the Club stays a premier destination for all its Members.
MANAGEMENT OF THE CLUB FACILITIES
The Club manages and operates all facilities and may hire a professional management firm for daily operations. It has the exclusive authority to accept Members, set fees, establish rules, and oversee facility management.
BACKGROUND CHECKS
All incoming and current Members authorize the Club to perform a background check to ensure they meet the culture and Club standards.
MODIFICATION OF THE RULES & REGULATIONS HANDBOOK
The Club may amend this handbook at its discretion Members agree to abide by any updates or changes
DUES AND PAYMENTS
Dues and charges are reviewed regularly and adjusted based on market conditions and Member needs. The Club reserves the right to change dues and fees as it sees fit once within a calendar year, not to exceed 15%.
Annual dues and fees are determined by the membership type and are payable by the 25th of each month. Statements are sent on the 1st of the month which include the current month’s dues, the previous month’s charges, and any ongoing debts and fees Automatic payments are processed on the 12th. A late fee may apply for balances overdue by 25 days.
Effective January 2025, all new memberships are required to enroll in automatic ACH payments for their monthly dues and charges Additionally, the Club will require all Membership accounts that are 60-days past due to enroll in automatic payments (ACH or credit card) to regain Membership access and privileges. The Club reserves the right to charge any accounts that are 60-days past due using the payment method on file.
Failure to pay dues or fees can result in suspension or termination of Club privileges. Once a Member has been terminated by the Club or no longer in good standing, they are no longer able to access the Clubs facilities in any capacity
The Club reserves the right to assign all accounts payments.
Each membership account is allowed one payee per account Initiation fees paid before 2021 will not be credited towards a future membership type. However, all eligible credits are at the sole discretion of ownership.
All Member charge disputes must be submitted within 45 days of the original transaction date. Any dispute received after 45 days from the transaction date will be denied without exception.
MEMBERSHIP STATUS FOLLOWING DEATH
Upon a Member's death, the membership transfers to the spouse or partner listed on the account. If no spouse or partner is listed or they choose not to continue, the membership will terminate upon notification to the Club.
Inherited accounts assume any unpaid initiation fees associated with the membership. Additionally, if applicable, the inherited account is subject to adjustments to monthly dues based on the new primary account holder’s age
MEMBERSHIP MODIFICATIONS, TRANSFER, AND RESIGNATION
Any changes to a membership type or status will result in the forfeiture of any future credit toward membership upgrades or modifications. Members will be required to pay the current rate for their chosen membership type, regardless of any previous membership they may have held.
Members who transition from a golf membership to a social membership, or who cancel their golf membership, will not be eligible for future credit toward any golf membership or other membership type. However, a full golf member who has paid the full initiation fee and remains current on all dues, minimums, and incidental charges may request a transition to a social membership without a new initiation fee provided the original golf initiation fee was greater than the current social membership initiation fee and the transition occurs within three years of the Member’s original join date Members transitioning from a golf to a social membership are responsible for any outstanding unpaid golf initiation fees.
Memberships are non-transferable outside the Club. To resign, a Member must contact memberservices@lochlloyd.com to request the official Club issued resignation letter. Upon receipt, The Club will send the resigning Member the official resignation form to complete. The 60-day period will not begin until the form has been completed, received, and acknowledged by Loch Lloyd The official resignation date will be at the sole discretion of the Club. All initiation fees, incidentals, dues, and all other ongoing charges will continue during this 60-day period. No refunds or prorations will be provided. Membership will officially conclude at the end of the notice period as determined by the Club with all debt due on or before this date Any outstanding balances not settled by this date will result in the Member’s account being referred to a collections agency with accruing late penalties, fees, and interest.
MEMBERSHIP INCENTIVES
Primary Member Usage Compliance for Junior Golf members, as of January 1, 2025:
Incentives such as reduced initiation fees and monthly dues are valid only for the primary Member, defined as the individual utilizing 70% or more of the booked tee times.
Non-primary Members exceeding 30% of the booked tee times will lose their incentives and must transition to the appropriate membership type at the current market value.
Initiation fees previously paid at the incentive rate will be applied to the current full golf membership rate, with payment options including financing under the Club’s current financing plan
Manipulating names on the tee sheet is grounds for immediate suspension and/or termination.
MEMBERSHIP ACCOUNT CHANGES DUE TO SEPARATION, DIVORCE, MARRIAGE, OR DEPENDENT AGING
It is the primary Member’s responsibility to notify the Club within thirty (30) days of any changes to their account due to dependents aging out, separation, divorce or marriage as it relates to the primary account holder, secondary, or dependent children. Failure to notify the Club of any changes to their account could result in penalties, fees, fines, or suspension.
In the case of legal separation or divorce, membership privileges remain with the Primary Member unless specified otherwise in a formal agreement or decree, the pertinent part of which shall be provided to the Club. In the case of relinquish or transfer of a membership due to divorce:
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If the initiation fee has been paid in full, it transfers to the receiving spouse without additional initiation fees including removal from corporate, group, or junior membership classification.
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If the initiation fee has not been paid in full, the receiving spouse may opt to pay the balance in full or finance it under the Club’s current financing plan.
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The transferred membership will be adjusted to the current monthly dues, fees, and quarterly food and beverage minimums. Any transfer will also be subject to adjustments, including removal from corporate, group, or junior membership classification.
The Club will not mediate or otherwise get involved in disputes and may suspend all privileges until resolved.
DEPENDENT AGE LIMITATIONS
Children listed on a membership will age out of the membership upon turning 24 years old or upon getting married, whichever occurs first. At that time, they will no longer have membership privileges under the primary Member's account and must apply for their own membership if they wish to continue Club access
FAMILY AND GUEST PRIVILEGES
Immediate family (spouses and unmarried children under 24) can access the Club based on their membership type Guests are welcome but must adhere to guest policies Members are responsible for their guests’ conduct and ensuring Guests follow all established Club rules and regulations outlined in the General Club Rules section below.
GUEST POLICIES
Guests are subject to fees and Club rules. Guest privileges may be limited or revoked. Members must accompany their guests for the duration of their visit and are responsible for all fees and conduct. Golf Course: Guests are limited to six (6) visits per year, regardless of invitation source Club-hosted events: Guests are limited to four (4) Club-hosted events annually, regardless of invitation source.
Guests must provide a valid ID when checking in and may be tracked to enforce these limits Members associated with any Guest Policy violation will have their Membership privileges reviewed, suspended, and/or possibly terminated.
CAPITAL ASSESSMENTS
Members may be assessed for capital improvements. The Advisory Board provides recommendations, but the Club’s ownership makes final decisions.
ADVISORY BOARD
The Advisory Board, comprised of nine Members elected annually, facilitates communication between Members, management, and ownership. It offers feedback and advice but does not have decisionmaking authority.
MEMBER-HOSTED EVENTS AND MEETS
A Recurring Social Group is defined as four (4) or more members/guests meeting regularly (e g , weekly, bi-weekly, monthly) for a leisure or social activity within a revenue producing area on Club premises. These are not Club-sponsored events and must be reserved through Club associates.
All Member-hosted events or meetings at the Club will incur a room rental fee, determined by the space reserved (full or partial) and event requirements. Members must coordinate all event details through the Club’s Event Team and comply with Club policies on setup, catering, and guest access. Additional charges may apply for extended use, special requests, or added services. Events must occur during Club operating hours.
Full Room Rentals:
Full Room Rentals include access to a private event space for your event – no other parties have access to the event space.
Minimum rental fees apply and can be viewed by contacting the Clubs Event Coordinator.
Events with food service must order exclusively from the Club’s Catering Menu, which requires a minimum food and beverage spend of $34 per person Taxes and service charges are additional Policies & Fees:
Full Room Access subject to standard event booking requirements. Contact the Club’s Event Coordinator for up-to-date pricing and availability.
If the food and beverage minimum spend is not met, both the rental fee and all incurred food and beverage charges will be applied on one Member’s account.
A designated Member contact is required for each booking and will be responsible for all associated room rental charges
Outside food and beverage is not permitted.
Taxes and service charges are separate and will be added to all applicable spends.
No-shows or cancellations made within 24 hours of the event will incur a $25 per person charge, or the contracted minimum - whichever is greater - plus service charges and applicable tax
Cancellation and no-show fees do not count toward quarterly food and beverage minimums.
MEMBER-HOSTED EVENTS AND MEETS CONTINUED
Partial Room Rentals:
Partial Room Rentals includes access to a non-private space at the Club to host your event or meeting – other parties may have access to the same space if spaces are available.
Minimum rental fee of $150+ per occurrence, charged to one Member’s account and can count towards their quarterly food and beverage minimums
Food may be ordered from the Club’s regular dining menu.
Policies & Fees:
Partial Room Access has a $150+ flat rate per booking for space, setup, and basic service. Rental fees may be waived for Partial Room Rental events or meetings whose food and beverage spend exceeds the room rental fee (before tax and service charges.
A designated Member contact is required for each booking and will be responsible for all associated room rental charges
Groups of seven (7) or less are allowed to split their food and beverage checks among attendees. Larger groups will be required to place all event charges on the booking Member’s account.
Outside food and beverage is not permitted.
Taxes and service charges are separate and will be added to all applicable spends
No-shows or cancellations made within 24 hours of the event will incur a $25 per person charge, or the contracted minimum - whichever is greater - plus service charges and applicable tax.
Cancellation and no-show fees do not count toward quarterly food and beverage minimums.
FORCE MAJEURE CLAUSE
If unforeseen events beyond the Club’s control occur such as natural disasters or emergencies the Club may temporarily suspend its obligations. While refunds are not issued in such cases, the Club will work diligently to resume services as quickly as possible, adjusting payment requirements as necessary.
LIKENESS RELEASE
By becoming a Member of Loch Lloyd Country Club, the undersigned Member ("Member") grants the Club and its representatives, agents, and assigns the irrevocable, worldwide, royalty-free right and permission to use, reproduce, publish, distribute, and display the Member's name, likeness, image, voice, and/or appearance as captured in any photographs, video recordings, digital images, or other media taken on behalf of the Club for any promotional or marketing purposes, including but not limited to use in print publications, websites, social media, advertising, and press releases
The Member acknowledges that the Club may edit, alter, copy, exhibit, publish, or distribute these materials without the need for inspection or approval to promote Club activities or for any other lawful use. Members will not receive any compensation for the use of their likeness and hereby release and hold the Club and its representatives harmless from any claims, demands, or actions arising from the use of their likeness.
Members who wish to opt out of this release must inform the Club in writing.
CONFLICT OF INTEREST
Participation in any group, organization, or activity that attempts to cause harm to the Club, its operations, reputation, or membership will be considered a violation of the Club’s Bylaws.
CLUB CHARGES
Charges to a personal account are a privilege and may be reviewed or revoked. All charges must be signed legibly, with the Member's last name and account number. Only Members may sign. Members are responsible for charges incurred by their family and guests.
LOSS OR DESTRUCTION OF PROPERTY OR INSTANCES OF PERSONAL INJURY
Members are responsible for their own property. The Club is not liable for loss or damage. Members must maintain the cleanliness of locker rooms and will be charged for damages or injuries occurring on Club grounds.
Members altering landscaping, underbrush, or other areas on HOA or Club property without authorization will face immediate suspension or termination of membership and/or potential fines and legal consequences.
WAIVER & RELEASE
As a condition of Membership and use of the facilities at Loch Lloyd Country Club (the “Club”), all Members, their families, and guests voluntarily assume all risks associated with the use of the Club’s facilities, including but not limited to the golf course, clubhouse, fitness center, tennis courts, pickleball courts, swimming pool, and any other recreational or social activities provided by the Club. By participating in these activities or utilizing the facilities, Members and their guests release, discharge, and hold harmless Loch Lloyd Country Club, its owners, directors, officers, employees, agents, and affiliates from any and all claims, liabilities, damages, or injuries of any kind, including those resulting from negligence.
Members are responsible for ensuring that their families and guests are aware of and agree to this Waiver and Release as a condition of using the Club’s facilities. This Waiver and Release applies to all claims before, during, or after the Membership term and remains in effect even after Membership termination
To protect the integrity and resources of the Club, the Club reserves the right to terminate the membership of any member who, in the judgment of the Club’s ownership, files or pursues a frivolous lawsuit or legal action against the Club, its owners, directors, employees, or agents A lawsuit or legal action shall be deemed frivolous if it is determined, at the sole discretion of the Club, to lack legal merit, be filed in bad faith, or be intended primarily to harass or burden the Club. Termination under this provision shall be executed without the need for a refund of any membership dues, fees, or other charges paid to the Club. In the event of a termination under this section, the member will still be responsible for paying all outstanding amounts on the account. The member shall be provided with written notice of the termination decision, which shall be final and binding.
The Club encourages all members to engage in good faith discussions with the Club concerning any potential legal matters so that they may be resolved amicably.
GENERAL CLUB RULES:
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1. The club sets facility hours, which may vary by season Areas may close periodically for maintenance or other necessary purposes.
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Members are required to keep the Club informed of their current contact information, including, but not limited to, the address, phone number, and email for both primary and secondary account holders. The Club will not be held responsible for missed communications due to outdated or incorrect Member information
Members cannot frequently bring the same guest as a substitute for membership.
Underage drinking is strictly prohibited If an underage individual is caught drinking or purchasing alcohol under a Member’s account, the Member will be held responsible, and their membership may be suspended or terminated within the sole discretion of the Club. The Club strictly enforces all state and local alcohol laws. All alcohol consumed on Club grounds must be purchased from the Club.
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Members must observe proper attire, decorum, and consideration for others at all times.
Members, family, and guests are prohibited in restricted areas such as golf cart storage, maintenance, kitchen, or service areas
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Pets are not permitted on Club grounds without prior written approval. Approved pets must be leashed and fully controlled; the owner is responsible for any damages.
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Outside catering is prohibited, and all food and beverages consumed must be purchased at the Club unless otherwise permitted by the Club President
Each Member must meet a quarterly food and beverage minimum. Private events and Club-sponsored activities count towards this minimum, but taxes and gratuities do not.
Members and guests must not verbally or physically abuse Club associates. Requests to associates for personal tasks are prohibited during their duty hours
Parking is allowed only in designated areas It is prohibited to park on grass, in delivery areas, or block traffic flow
Posting advertisements on Club property requires prior written approval from the Club President.
Petitions can only be circulated on Club grounds with prior written approval from the Club President.
Solicitation on Club property is strictly prohibited
Use of the Club’s name or logo for solicitation or any other purpose requires prior written approval from the Club President.
Loud or offensive language is prohibited at all times.
Firearms and other weapons are prohibited on Club grounds at any time. 17.
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The Member roster and all membership documents, including this Handbook, are the property of the Club and cannot be shared publicly, including, but not limited to, social media, news outlets, and online forums Violations of this policy may result in suspension or termination of membership.
Members and guests are prohibited on the golf course and/or cart path outside of scheduled tee times.
Smoking is prohibited indoors The Club reserves the right to designate smoking areas and/or ask Members to relocate
RESIGNATION, SUSPENSION & TERMINATION OF MEMBERSHIP/USE PRIVILEGES
The Club may suspend or terminate membership privileges or take other disciplinary actions, such as imposing fines if a Member, spouse, dependent, guest or representative: Submits false information on the Membership Application, tee sheet, and all other applicable documentation or reservations;
1. Allows unauthorized use of their Club account;
2. Displays unsatisfactory behavior, appearance, or action contrary to the best interests of the Club and its Members;
3. Makes false and/or defaming statements, including but not limited to verbal, digital, or written forms of communication, related to the Club, Club ownership, Club associates and contractors, and Club affiliations;
4. Fails to pay dues, fees, or other charges by stated due date;
5 Does not comply with the Club’s Rules and Regulations;
6. Treats Club associates unreasonably or abusively;
7. Fails to accompany a guest when required;
8. Engages in conduct that threatens the welfare, safety, harmony, or reputation of the Club or its Members.
9. Acts in a manner deemed detrimental to the Club, including causing or potentially causing financial harm
10. No refunds will be provided for membership deposits, fees, or other charges. Outstanding balances, including initiation fees, dues, and other charges, will be due within 60 days of termination.
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11. During any restriction or suspension, dues, and fees will continue to accrue and must be paid in full before reinstatement
RESERVATIONS & CANCELLATIONS
Reservations are on a first-come, first-served basis. Advance reservations for special events may be required.
Dining Reservation:
Reservations are held up to 15 minutes past the scheduled time or at the Clubs sole discretion based on demand.
A $25 minimum spend per guest is required (excluding children under 12)
Modifications or cancellations must be made at least 15 minutes before the reservation time.
Members must notify the Club of changes via the app, website, or phone, and will receive a confirmation email.
No-shows will incur a $25 per guest charge plus service charge and applicable tax, billed to the Member’s account. This fee does not count towards quarterly Food & Beverage minimums.
Club Event Reservations:
Cancellation policies vary by event.
No-shows or late cancellations may result in a full charge plus any service charges and applicable taxes to the Member's account based on the event’s policy.
GRATUITIES
Gratuity is automatically added to food and beverage purchases. Members can increase the gratuity amount and contribute to the Employee Holiday Fund anytime.
CHILDREN
Parents must supervise their children and ensure considerate behavior. Children under twelve must be accompanied by an adult in the clubhouse, and children under sixteen may only access locker rooms with an adult
GENERAL ATTIRE - ALL AREAS
Smart Casual Attire is preferred at Loch Lloyd Country Club. This professional dress style fuses fashionable items into a neat, modern outfit to attain a polished appearance.
Dress should always reflect the Club’s atmosphere, including in the clubhouse, on the golf course, at the driving range, in the pool, and during racquet sports.
At no time and no exception are clothes that are frayed, stained, cut, or excessively ripped allowed on the Club’s premises.
Clubhouse Attire
Smart casual attire is preferred, including, but not limited to:
Gentlemen: Collared or golf shirts, slacks or nice jeans, and appropriate footwear.
Ladies: Blouses, dresses, skirts, or tailored/fitted pants.
NO T-SHIRTS, ATHLETIC WEAR, OR OVERLY CASUAL ATTIRE SUCH AS BATHING SUITS OR BEACH COVER-UPS.
Golf Course and Driving Range Attire
Proper golf attire is required on the course and at the driving range at all times, including, but not limited to:
Gentlemen: Collared golf polos or mock turtlenecks, golf shorts or slacks, and belts.
Ladies: Crew neck or collared golf tops with acceptable skirts, skorts, shorts (appropriate length), or pants
NO DENIM, CARGO SHORTS, T-SHIRTS, CUT-OFFS, OR COVER-UPS.
Pool Attire
Appropriate swimwear is required in the pool area.
Cover-ups must be worn when outside of the pool deck.
Racquet Sports Attire
Proper tennis or pickleball attire, including tennis shoes, is required.
NO STREET CLOTHES, JEANS, BATHING SUITS, OR FLIP-FLOPS ARE ALLOWED ON THE COURTS OR IN THE FITNESS FACILITY.
CLUB SERVICES & ACTIVITIES
Private parties require prior approval. The party sponsor is responsible for guest conduct, damage, and décor removal.
LOCKER ROOMS
Clubhouse lockers are available for annual rental with no refunds. Items left in non-renewed lockers will be collected and disposed of after thirty (30) days. Pool and Recreation Complex lockers are available for single day use while on premises, locks and items left overnight will be removed and collected.
The Club is not responsible for locks and items left in lockers. Clothing must be stored in lockers; items left will be collected and disposed of after thirty (30) days.
GENERAL GOLF RULES
Adhere to U S G A rules and etiquette Local rules may apply
HANDICAPS
Members and guests are expected to accurately post their scores after every round to the handicap index Handicaps shall be computed under the supervision of the golf staff in accordance with the current USGA handicap system. Falsified or missing scores may result in handicap adjustments, fines, suspension, termination, or disqualifications for tournament play. The Club reserves the right to monitor tee times and handicaps during peak periods to manage the pace of play.
CLUB-HOSTED TOURNAMENT PARTICIPATION
To participate in any Club-hosted tournament, a Member’s account must be in good standing, with no outstanding balance. All tournament participants must ensure their account is fully paid by the deadline outlined in the Club’s tournament communications. Failure to meet this requirement may result in removal from the tournament field.
GOLF CARTS
Cart operation is at the user’s risk. Members are responsible for any damage or injury caused by their cart use. Costs for repairs due to damage will be charged to the responsible party.
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1. Golf carts may only be used on the course during scheduled tee times and cannot be driven to residences.
Golf carts must be assigned and registered with the Golf Shop before use. Every cart will need to be registered and have a current registration sticker.
3 Operators must be at least sixteen years old and hold a valid driver’s license.
Depending on the course and weather conditions, carts may need to remain on cart paths Players will be notified of this policy before play. The golf professional must approve exceptions for handicapped golfers.
4. Club-provided carts are not allowed off the golf course
5 Only two-seater golf carts are permitted on the course.
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6. Adhere to all golf cart traffic signs.
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Remain on cart paths on Par 3 holes unless the Golf Shop makes an exception.
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Follow the ninety-degree rule and cross fairways at right angles when in effect.
Use cart paths near tees and greens. Avoid driving within forty feet of greens, tees, or bunkers. Follow special markers for no-cart areas.
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Do not drive through hazards
Be cautious of soft fairway areas, especially after rain. Use rough areas when possible.
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12. Private carts require an annual Trail Fee and must be removed from the Club property daily.
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Guests riding in private carts will be charged.
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b Members agree to indemnify The Country Club at Loch Lloyd, L.L.C., including its representatives, from any damages or losses arising from golf cart use.
Carts purchased after January 1, 2006, must conform to the Club’s current fleet appearance standards: Electric engine, traditional two-seat design, and color options of green, white, beige, black, platinum, or blue. Carts purchased before this date are exempt.
RETAIL REFUND POLICY
All sales are final. No refunds, credits, or exchanges will be permitted.
RACQUET COURT RULES
Wear tennis shoes and appropriate attire. Sweat clothes are allowed in cool weather. 1. Respect other players and avoid crossing courts during play. 2. Maintain proper etiquette and avoid excessive noise. Racquet throwing, ball slamming, and profanity are not allowed. 3.
Reserve courts in advance through the Member portal. 4. Check-in at the Recreation Complex front desk before playing. 5.
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Cancel reservations at least one hour in advance Failure to check-in ten minutes before play or cancel on time may incur a guest fee.
7. No-shows may incur a fine.
Vacate courts promptly after play.
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Children under twelve must be supervised Non-playing children are not allowed on the courts 9 Courts may close for maintenance or safety reasons without prior notification.
SWIMMING RULES
1. Register upon entering the pool area.
Behavior should maximize enjoyment for all.
2. Use the pool facilities at your own risk.
3. The Club is not liable for accidents, loss, or theft of personal belongings. 4. Guest fees apply, and guest numbers may be limited. 5.