Tracey M. Black, Heidi Gerard, Nancy Harvey, Kym R. Johnson, Maéva Marc, Paulene McCarthy, Savitha Moorthy, David Padilla, Cristina Ramirez Fonua, Mitch Sigman, and Robert E. Williams
1. Welcome & Call to Order Facilitator Dania Torres Wong will call this retreat to order at 9:00 AM.
2. Roll Call
3. Review of Agenda
4. Public Comment
This portion of the retreat is reserved for persons desiring to address the Community Advisory Council (CAC). The Public is invited to make any comments related to Agenda items, or other items within the CAC’s purview, at this time. The Council will receive public comment in person or by Zoom utilizing the Q&A Box. Speakers are limited to two minutes. Public comment will be limited to 15 minutes.
5. Introductions & Opening Remarks
6. BREAK
7. Measure C: Ordinance Review
a. Ordinance Overview
b. Conflict of Interest Government Code 1090
c. Brown Act Requirements
d. Community Advisory Council Bylaws
8. First 5 Alameda County and Administration of Measure C
CAC Orientation Retreat Agenda August 24, 2024
Information about access:
In compliance with the Americans with Disability Act (ADA) and upon request, if you need special assistance to participate in this meeting, including interpreter services, please contact Evelyn Navarro at evelyn.navarro@first5alameda.org or (510) 279-6350 as early as possible but at least 72 hours before the scheduled Community Advisory Council meeting so First 5 can make reasonable arrangements to ensure accessibility. Times indicated are estimates and subject to change.
9. Business Matters & Next Steps
a. Terms by Lottery
b. Travel and Child Care Stipends
c. 2024 Meeting Calendar
10. Adjournment
CAC Orientation Retreat Agenda August 24, 2024
Information about access:
In compliance with the Americans with Disability Act (ADA) and upon request, if you need special assistance to participate in this meeting, including interpreter services, please contact Evelyn Navarro at evelyn.navarro@first5alameda.org or (510) 279-6350 as early as possible but at least 72 hours before the scheduled Community Advisory Council meeting so First 5 can make reasonable arrangements to ensure accessibility. Times indicated are estimates and subject to change.
WELCOME / ¡Bienvenidos! / 歡迎
The meeting will begin momentarily.
➢ Spanish and Chinese Interpretation is available
WELCOME / ¡Bienvenidos! / 歡迎
我們提供同步翻譯-請各位選擇 一種語言
用電腦參與視訊
· 點擊位於螢幕底部的地球圖標
· 選擇中文
用手機參與視訊
INTERPRETACIÓN SIMULTANEA AL ESPAÑOL DISPONIBLE - TODOS
DEBEN ELEGIR UN LENGUAJE
· 按螢幕右下角的三個點（更多）
· 點選語言翻譯
· 選擇中文
· 按螢幕右上角的完成
ENTRANDO A ZOOM POR COMPUTADORA
➢ Apriete el símbolo del Globo terráqueo ubicado en la parte inferior de la pantalla.
➢ Elija ESPAÑOL
➢ Apague el Audio Original (para solo escuchar una voz)
ENTRANDO A ZOOM POR TELEFONO
INTELIGENTE
➢ Presione los 3 PUNTOS sobre la palabra MORE o MAS y busque INTEPRETACIÓN
➢ Elija ESPAÑOL
➢ Presione DONE o FINALIZAR, arriba y de lado
derecho de la pantalla
MEASURE C COMMUNITY ADVISORY COUNCIL
ORIENTATION RETREAT
AUGUST 24, 2024 9:00AM – 12:00 PM
➢ Public comment for both agendized and non-agendized matters within the Council’s purview will be taken together.
➢ There is a 2-minute time limit for public comment. The timer will beep when time has expired.
➢ Public comment will be limited to 15 minutes.
➢ When submitting your request to make public comment, please share your name, affiliation (if any), and the agenda item you would like to comment on.
Instructions for virtual public comment:
➢ Submit your request to make public comment in the Q&A Box prior to the presentation and discussion of that agenda item.
➢ Virtual attendees are muted. When it is your turn to speak, the host will call your name and unmute you. You will also need to unmute your microphone.
Instructions for in-person public comment:
➢ Fill out a public comment card located at the table near the entrance. Give your card to the First 5 staff member prior to the Public Comment item at the top of the agenda.
MEASURE C COMMUNITY ADVISORY COUNCIL
AUGUST 24, 2024
ORIENTATION RETREAT
INTRODUCTIONS & OPENING REMARKS
BREAK
MEASURE C: ORDINANCE REVIEW
Presenters:
❖ JAMES C. HARRISON, FOUNDING PARTNER, OLSON REMCHO
❖ DANIA TORRES WONG, PARTNER, SLOAN, SAKAI YEUNG & WONG
➢ ORDINANCE OVERVIEW
➢ CONFLICT OF INTEREST GOV. CODE 1090
➢ BROWN ACT REQUIREMENTS
➢ COMMUNITY ADVISORY COUNCIL BYLAWS
CAC Orientation Retreat Measure C Overview
August 24, 2024
James Harrison
OVERVIEW
1. Measure C
• Child Care, Preschool, and Early Education Program (CCPEE Program)
• First 5 Alameda County
• Community Advisory Council (CAC)
2. Conflicts of Interest
• Political Reform Act
• Government Code § 1090
3. The Brown Act
4. Draft Community Advisory Council Bylaws
Measure C
• Imposes a ½ cent sales tax for 20 years.
• The tax revenue must be used exclusively to:
(1) Support a local Level 1 pediatric trauma center and emergency department in Alameda County
(2) Support the availability and accessibility of local health care services for pediatric patients
(3) Increase access to high quality child care, preschool, and early education services to benefit low- and middle-income children and families
(4) Improve wages and compensation for family child care providers and early educators
(5) Support the efficient administration of tax proceeds
Measure C Revenue
20% allocated to support a local Level 1 pediatric trauma center and emergency department in Alameda County
80% allocated to the Child Care, Preschool, and Early Education Program (CCPEE Program)
Purpose of the CCPEE Program
1. Provide additional support for, and to expand access to, high quality child care, preschool, and early education services for low- and middleincome children and families in Alameda County;
2. Improve wages and compensation for participating child care providers and early educators who provide services under this Ordinance so that they can earn at least $15 per hour; and
3. Promote wellness, kindergarten readiness, and school success
Administering Agency
First 5 Alameda County is responsible for administering the CCPEE Program, including:
(1) Allocating funds pursuant to the annual spending plan;
(2) Developing, implementing, administering, and overseeing all programs and services paid for by the CCPEE Account;
(3) Providing staff support for the CAC;
(4) Developing an evaluation to determine the effectiveness of investments and to inform the next five-year plan;
(5) Promoting transparency and public accountability, and maintaining good fiscal stewardship of public resources; and
(6) Awarding funds pursuant to the contracting requirements applicable to First 5 and the requirements of Measure C
Community Advisory Council (1/2)
Measure C establishes the Community Advisory Council (CAC) to provide recommendations to First 5 regarding:
1. The CCPEE five-year plan and annual spending plan
2. Initiatives to improve the quality and capacity-building of service providers
3. First 5’s approach to evaluating and improving the administration of programs, including through use of technology
4. Strategies to improve community engagement in the planning and implementation of services
Community Advisory Council
(2/2)
The CAC consists of an 11 members appointed by Board of Supervisors and the Alameda County Early Care and Education Planning Council:
• The first class of members will serve a combination of 2- and 4-year terms:
• 5 members will serve a 2-year term
• 6 members serving a 4-year term.
• New members will serve staggered 4-year terms
• Members are prohibited from serving on the council for more than 12 consecutive years
• Members are appointed based on their experience and expertise, but as CAC members, represent the citizens of Alameda County, not their employers
• Members may draw upon their experience to inform their guidance to First 5 but should refrain from explaining how a First 5 decision would affect their employer
CCPEE Program Plan and Budget and Annual Expenditure Plan
• First 5 will develop the CCPEE Program Plan and Budget, including an annual budget, on a 5-year cycle for the use of CCPEE Program funds, and will seek input from CAC
• The CCPEE Program Plan and Budget must be designed to meet the respective needs of regions throughout the County with respect to increasing, improving, and maintaining access to quality early care and education for families and children and improving workforce compensation
• First 5 Commission and the Board of Supervisors must approve the CCPEE Program Plan and Budget
• The Board of Supervisors then must appropriate funds necessary to carry out the CCPEE Program Plan and Budget
CAC is an Advisory Body, not a Decision-Making Body
• CAC’s role is to provide strategic guidance and advice regarding the 5-year plan and annual expenditure plan, capacity building, improvements in administration of the CCPEE Program, and community engagement
• Measure C designates the CAC as an advisory body, not a decision-making body
• This designation has important implications for conflict of interest purposes
Conflicts of Interest : Political Reform Act
• Members of the CAC are not currently subject to Political Reform Act conflict of interest rules, which prohibit public officials from participating in a governmental decision in which they have a financial interest (e.g., if public official’s employer is likely to benefit from a decision, then public official must recuse from decision)
• Under the Political Reform Act (PRA), advisory council members may become public officials subject to the Act if, over time, their recommendations are regularly approved without significant amendment or modification by another public official or governmental agency
• First 5 will work with CAC to evaluate potential conflict issues as the CAC progresses with its work
Government Code § 1090
• Prohibits public officials from being financially interested in any contract made by them in their official capacity, or made by a body or board of which they are members
• Making a contract includes participating in or attempting to influence it at any stage of the process
• Applies to advisory body members if they act as “trusted advisors” to public agency regarding contracts or qualify as public officials under PRA
Government Code § 1090
• CAC’s role is to serve as an advisor to First 5 on the strategic 5-year plan, capacity building, improvements in administration, and community engagement
• CAC members are not “trusted advisors” under 1090 because CAC’s role is to provide strategic guidance, not to provide input regarding RFPs, contract processes, or contract awards
• CAC members must refrain from advocating for funding on behalf of their employers and from intervening with First 5 on contract matters
• Compliance with conflict rules is a personal obligation of public officials, but First 5 will assist CAC to support compliance
The Brown Act
• The Ralph M. Brown Act (also known as the Brown Act) is a California law that guarantees the public's right to attend and participate in local government meetings
• The Brown Act applies to all legislative bodies of local agencies, including the CAC
• All CAC meetings must be open and public except when the Brown Act authorizes otherwise
Brown Act Requirements
• Notice for agenda posted in publicly accessible location 72 hours before a regular meeting; 24 hours before special meetings and one hour before emergency meetings
• All persons must be permitted to attend
• Public has the right to address the CAC via public comment with reasonable time limitations; cannot prohibit criticism but do not need to allow personal attacks or disruptive comment
• Prohibits serial meetings, i.e. a majority of members of a legislative body outside of a lawful meeting may not directly or indirectly use a series of meetings to discuss, deliberate or take action on any item of business within the subject matter jurisdiction of the body
Brown Act: Use of Social Media
• May use social media platforms such as Facebook and Twitter to engage in communications with the public regarding matters within CAC’s jurisdiction:
• Answer questions
• Provide information
• Solicit information
• Prohibited from using social media platforms to engage in communications with a majority of your colleagues regarding matters within CAC’s jurisdiction, including through the use of emojis
• Members are prohibited from using social media platforms to:
• Respond to a colleague’s post about matters within CAC’s jurisdiction (e.g., education, child care, etc.)
• Share a communication posted by another CAC member about a matter within the CAC’s jurisdiction
Brown Act: Remote Participation
• Members may participate from a remote location provided that their location is identified on the agenda and is accessible to the public
• A member may participate remotely without identifying their location if they have just cause or emergency circumstances:
• “Just cause” is defined as one or more of the following:
(i) a childcare or caregiving of need of a family member requires member to participate remotely
(ii) a contagious illness that prevents a member from attending in person
(iii) a need related to a physical or mental disability; or
(iv) travel while on official business of the legislative body or another state or local agency
• "Emergency circumstances" is defined as a physical or family medical emergency that prevents a member from attending in person
Draft CAC Bylaws (1/2)
Role of CAC:
• Developing policy recommendations related to the CCPEE program and its implementation, including but not limited to:
1. CCPEE Program Plan and Budget
2. Initiatives to improve the quality and capacity-building of service providers
3. Initiatives to evaluate and improve the administration of programs, particularly including through the use of technology to streamline and integrate services
4. Strategies to enhance community engagement in the planning and implementation of services
• Promoting and facilitating transparency in the administration of the CCPEE program
• Annually reviewing the audit of the CCPEE program
• May provide input on the program plan evaluation conducted by First 5
Draft CAC Bylaws
(1/2)
Quorum
• A quorum shall consist of a majority of appointed members
Amendment of Bylaws
• Bylaw may be altered, amended, or repealed and new Bylaws adopted by approval of the CAC at any duly-noticed regular or special meeting
QUESTIONS?
BREAK
AUGUST 24, 2024 PRESENTATION BY FIRST 5 ALAMEDA COUNTY
PRESENTATION OVERVIEW
❖ FIRST 5 ALAMEDA COUNTY OVERVIEW: EVOLVING OUR EARLY CHILDHOOD SYSTEM
❖ MEASURE C READYING TO-DATE
❖ MULTI-LEVEL PLANNING
❖ QUESTIONS & DISCUSSION
Cally Martin Deputy CEO
Kristin Spanos
Chief Executive Officer
Ayano Ogawa
Chief of Programs
Chief of Staff
Vanessa Cedeño Geisner
EVOLVING OUR EARLY CHILDHOOD SYSTEM
PURPOSE AND INTENT OF FIRST 5 COMMISSIONS
As outlined in section 130100 of the Proposition 10 statute:
(a) It is the intent of this act to facilitate the creation and implementation of an integrated, comprehensive, and collaborative system of information and services to enhance optimal early childhood development and to ensure that children are ready to enter school. This system should function as a network that promotes accessibility to all information and services from any entry point into the system.
It is further the intent of this act to emphasize local decision making, to provide for greater local flexibility in designing delivery systems, and to eliminate duplicate administrative systems.
OUR NORTH STAR
Our “North Star,” the population result that guides our work, is that all Children Are Ready for Kindergarten; our work is to ensure that policies, systems, communities, and schools support families and children by creating the conditions that position all for success.
OUR ROLE
Within the Early Childhood System, our role is to:
● FUND organizations and initiatives that are mission- and vision-aligned, and part of a community-based, family-informed early childhood system
● PARTNER with parents, caregivers, communities, early childhood providers, organizations, and public agencies in service to an accessible, effective, and responsive early childhood system
● ADMINISTER programs for young children and families that offer services, navigation, and care coordination; support and connections to resources; and training and capacity building for providers
● ADVOCATE to scale and sustain effective programs and for public policies grounded in equity and justice
THRIVING NEIGHBORHOODS
● Neighborhoods Ready for School (NRFS)
○ Four NRFS grantee partners and sites: San Antonio Family Resource Center (Central Oakland), Lincoln (West Oakland), Roots Community Health (East Oakland), and Union City Family Center (Union City).
○ Cities & People Advisors facilitated a year-long strategic planning process with our NRFS grantee partners to guide the next phase of NRFS investments, which included the creation of new videos, strategic work plans, and data profiles for each of the NRFS sites.
● First 5 Investments and Impact
○ Over the last six years, First 5 Alameda has invested over $20 million in NRFS and has helped bring about impactful interventions in community infrastructure.
○ In Fiscal Year 2022-23, NRFS sites:
○ Connected ~2,900 families to services through their family navigators
○ Provided over 1,600 families regular basic needs supplies like diapers, food, and clothing
○ Engaged over 900 families in playgroups and story times
○ Engaged nearly 200 partners in collaboratives/coalitions
○ Hosted ~650 parents and providers in trainings
HEALTH & WELL-BEING
● Pediatric Care Coordination
○ Deepened partnership with the Alameda Alliance for Health (AAH) on pediatric outreach and care coordination through Help Me Grow. AAH's contribution increased from no contribution in FY20 to $1.6M in FY24
○ Created a new Pediatric Care Coordination division, secured philanthropic funds to hire a director to oversee that division, and expanded our Pediatric Care Coordination staffing by 9 FTEs adding capacity to reach even more Alameda County children and families in the coming years.
● First 5 Investments and Impact
○ In Fiscal Year 2022-23, over 3,500 children and families served through our Help Me Grow program and over 150 families from Highland Hospital's family birthing center enrolled and received enhanced support through Project DULCE.
FAMILY
● Family Supports and Parent Partnership
○ The Fathers Corps program celebrated its 10th anniversary, hosted a Fatherhood Summit event for over 400 fathers and father figures, rolled out a new set of Healthy Relationship Principles, and completed an evaluation to inform the evolution of the program.
○ As part of our Birth Equity agenda, ~1,300 children and over 1,400 parents benefitted from investments in lactation supports for African American mothers and birthing people, with leadership from Alameda County Public Health Department,
○ In FY23, we provided more than 50 trainings and learning opportunities for parents, caregivers, providers, and professionals in the ECE field.
● First 5 Investments and Impact
○ Providing $371,000 in funding for diaper distributions to community partners and sites and continuing policy advocacy to the State and County for deeper investments that address families' concrete diaper need as COVID funding expires and the state budget cuts available funds. In FY 22-23 10,097 diaper kits were distributed in collaboration with community partners.
○ Launched a partnership with Oakland Feather River Family Camp to provide FREE Family Camp experiences to parents and caregivers and their children to enjoy time outdoors with each other and with other community members. 220 campers and 51 families were assigned to OFRC camp sessions this summer.
LEARNING & CARE
● Early Care and Education System Building
o Oakland Children’s Initiative Early Education Fund implementation and Measure C readying.
o Evaluating the Early Education Apprentice Program administered by the YMCA East Bay, paid for tuition and permit fees for early care educators. The average apprentice wage of $19.13 per hour increased to $28.00 per hour upon completion of 12 units and receipt of their Associate Teacher Permit. 50 of the 53 Early Education Apprentice Program graduates secured positions in ECE programs or are in the process of being hired.
o This year, Quality Counts had the largest cohort of sites participating in the CA Teaching Pyramid series (CSEFEL - Center for the Social Emotional Foundations for Early Learning). This included 18 Quality Counts centers and over 160 educators.
● First 5 Investments and Impact
o Distributed $497,003 in professional stipends to ECE professionals.
NEW LOCAL EARLY CARE AND EDUCATION FUNDING
OAKLAND CHILDREN'S INITIATIVE EARLY EDUCATION
FUND: KEY FINDINGS JANUARY – JUNE 2023
1,943 Children ages zero to five supported.
$2.5M
Invested in OUSD & COOHS
OAKLAND CHILDREN'S INITIATIVE FY23-24 HIGHLIGHTS
In the last fiscal year (FY 2023-2024), OCI investments supported the following outcomes to benefit an estimated 1,930 children:
1. Infrastructure: Built quality spaces for children and child-centered environments, including major renovations of all spaces at OUSD’s Kaiser Early Childhood Center ($4.8 million total)
2. Service Expansion and Capacity Building: Increased volume of direct services staff to provide early care and education; expanded professional development opportunities and supports in equity, curriculum, parent engagement, and nutrition
3. Family Supports: Hired family navigators and staff to improve community engagement, family access to care, and provision of basic needs
MEASURE C READYING-TO-DATE
AGENCY READYING TO DATE
AGENCY READYING TO DATE
AGENCY READYING TO DATE
Agency Infrastructure and Administration
• Hiring and agency restructuring to manage growth and build capacity
• Conducting finance activities i.e., cost allocation, drafting county contract, program budget, request for pay back of Prop 10 loan
• Building technology tools; released an RFP for a tech liaison to support the Child Care Pathways eligibility and enrollment system and data warehouse
Planning
• Established project management & planning structures
• Understanding the local landscape and gathering data i.e. the Local Planning Council, Parent Voices Oakland, Alternative Payment Agencies
• Coordinating national & state consultant experts to advise & support the system-building work
AGENCY READYING TO DATE
Programs
Engagement: Designing a community and provider outreach engagement approach to support program design and implementation promote the participation of families and providers.
Facilities: Procured the Low Income Investment Fund to serve as the facilities intermediary and are identifying short and long-term approach to investments
Workforce: Planning and funding workforce development strategies, including apprenticeship programs
Child Care Subsidies: Exploring what other cities and states have adopted to increase access
• Compensation: Planning for increased compensation for providers
AGENCY READYING TO DATE
Data & Evaluation
existing work:
Needs assessments, data profiles, mapping, dashboards, surveys
Kindergarten Readiness studies
Early Educator Apprenticeship Program Evaluation
Oakland Children’s Initiative RBA data reporting and evaluation
Identifying data needs, gaps, and developing a plan to get it
Conducting data analysis to inform planning and community partnerships
Planning for Measure C evaluation and implementation of Early Development Instrument (EDI)
AGENCY READYING TO DATE
Government Affairs
Meetings with State & County leaders on funding, data, and technology support (CDSS, CDE, Alameda County BOS, ACOE)
Setting up CAC structure, hired staff and facilitator, drafted Bylaws, and created an orientation binder
Communications
• Regular updates to community partners and staff, e.g., emails, newsletters, meetings, webinars, website updates, etc.
• Developing a strategic Measure C communications plan, including initial messaging and resources such as a webpage, one-pagers, FAQ, etc.
