Tracey M. Black, Heidi Gerard, Nancy Harvey, Kym R. Johnson, Maéva Marc, Paulene McCarthy, Savitha Moorthy, David Padilla, Cristina Ramirez Fonua, Mitch Sigman, and Robert E. Williams
1. Welcome & Call to Order Facilitator Dania Torres Wong will call this meeting to order at 6:00 PM.
2. Roll Call
3. Review Agenda & August 24, 2024 Orientation Retreat Minutes
4. Public Comment
This portion of the meeting is reserved for persons desiring to address the Community Advisory Council (CAC). The Public is invited to make any comments related to items not on the Agenda within the CAC’s purview, at this time. The Council will receive public comment in person or by Zoom utilizing the Q&A Box. Speakers are limited to two minutes. Public comment will be limited to 15 minutes.
5. Welcome & Introductions
6. Early Care and Education Landscape in Alameda County Presentation and Data Walk
7. Adopt the Measure C Child Care, Preschool and Early Education (CCPEE) Community Advisory Council Bylaws
8. Adjournment
CAC Meeting Agenda September 18, 2024
Information about access:
In compliance with the Americans with Disability Act (ADA) and upon request, if you need special assistance to participate in this meeting, including interpreter services, please contact Evelyn Navarro at evelyn.navarro@first5alameda.org or (510) 279-6350 as early as possible but at least 72 hours before the scheduled Community Advisory Council meeting so First 5 can make reasonable arrangements to ensure accessibility. Times indicated are estimates and subject to change.
Measure C Community Advisory Council Orientation Retreat Minutes
Community Advisory Council Members Present: Tracey M. Black, Nancy Harvey, Kym R. Johnson, Maéva Marc, Paulene McCarthy, Savitha Moorthy, Cristina Ramirez Fonua, Mitch Sigman, and Robert E. Williams
Community Advisory Council Members Excused: Heidi Gerard and David Padilla
First 5 Alameda County Staff Present: Kristin Spanos, Cally Martin, Ayano Ogawa, Vanessa Cedeño Geisner, Ana Apodaca
Facilitator: Dania Torres Wong
Guest Presenters: Alameda County Board President Nate Miley, Alameda County Supervisor Lena Tam, and James Harrison
Agenda Item
Speaker
1. Welcome & Call to Order
K. Spanos
Sup. Miley
Sup. Tam
D. Torres Wong
2. Roll Call
D. Torres Wong
Discussion
Dania Torres Wong called the Community Advisory Council orientation retreat to order at 9:08 am.
Community Advisory Council member Nancy Harvey arrived at 9:11am.
Ms. Spanos, First 5 Alameda County CEO, welcomed attendees and introduced virtual guest speakers Alameda County Board President Nate Miley and First 5 Alameda County Commissioner Supervisor Lena Tam to provide opening and welcoming remarks to the Community Advisory Council.
Ms. Spanos introduced Community Advisory Council facilitator Dania Torres Wong.
Facilitator Torres Wong introduced herself and shared information about her background and experience.
Facilitator Torres Wong led roll call at 9:27am.
Follow Up
None
None
Agenda Item
Speaker
3. Review Agenda
D. Torres Wong
4. Public Comment
D. Torres Wong
5. Introductions & Opening Remarks
D. Torres Wong
6. BREAK
7. Measure C Ordinance Review
a. Ordinance Overview
b. Conflict of Interest
Discussion
Council members Tracey M. Black, Nancy Harvey, Kym R. Johnson, Maéva Marc, Paulene McCarthy, Savitha Moorthy, Cristina Ramirez Fonua, Mitch Sigman, and Robert E. Williams indicated they were present.
Heidi Gerard and David Padilla were excused.
Facilitator Torres Wong reviewed the orientation retreat agenda.
Facilitator Torres Wong asked for public comment.
The Community Advisory Council members received Public Comment from:
(In Person)
Mary Hekl
(Virtual)
Clarissa Doutherd and Pastor Maria Reems.
Facilitator Torres Wong facilitated introductions.
Community Advisory Council members introduced themselves to each other, by sharing brief highlights about their background, experience, and why they chose to serve on the Council.
Community Advisory Council released for a 10-minute break at 9:58am.
Facilitator Dania Torres Wong reconvened the retreat at 10:18am and introduced James Harrison, Founding Partner at Olson Remcho.
J. Harrison presented the Measure C Overview Presentation (attached), including an overview of the Measure C ordinance,
None
Follow Up
None
None
None
J. Harrison, Olson Remcho follow-up responses to Council member questions:
Can [Community Advisory Council members] make recommendations based on what [they] know providers want?
Agenda Item
Speaker
Government Code 1090
c. Brown Act Requirements
d. Community Advisory Council Bylaws
D. Torres Wong
J. Harrison
Discussion
Conflict of Interest Government Code 1090, Brown Act requirements for members of advisory bodies, and the draft Community Advisory bylaws.
D. Torres Wong facilitated a Q & A session.
Follow Up
Members may make recommendations regarding funding priorities and timing and strategies to build capacity, improve efficiency and engage the public. They should refrain from making recommendations regarding contract processes, e.g., proposed Requests for Proposals (RFPs), criteria for evaluating applications, and any specific contracts or grants.
Is there a limit to the use of the [Brown Act’s] emergency clause?
Yes, two times per calendar year.
Will there be instances in discussions where one of [the Community Advisory Council members] will have to recuse ourselves?
Currently, members are not required to recuse themselves from discussions at the Community Advisory Council because they are not subject to the Political Reform Act and they are not acting as trusted advisors to First 5 Alameda County on contracting matters for purposes of Government Code section 1090. First 5 will refrain from soliciting input from the Community Advisory Council regarding contract processes or awards, and members must refrain from making recommendations regarding contract processes or awards. First 5 will monitor whether First 5 and the Alameda County Board of Supervisors routinely adopt the Community Advisory
Agenda Item
Speaker
BREAK
8. First 5 Alameda County and Administration of Measure C
K. Spanos
C. Martin
A . Ogawa
V. Cedeño Geisner
9. Business Matters & Next Steps
a. Terms by Lottery
Discussion
The Community Advisory Council released for 5-minute informal break at 10:50am.
Facilitator Dania Torres Wong reconvened the retreat at 10:59am.
Ms. Spanos, Ms. Martin, Ms. Ogawa, and Ms. Cedeño Geisner presented the First 5 Alameda County Overview: Building an Early Childhood System presentation (attached).
D. Torres Wong facilitated Q&A .
Ms. Apodaca led the term lottery for the first class of Community Advisory Council members as required by the Measure C ordinance. Community Advisory Council members
Follow Up
Council’s recommendations without significant change over time, such that the Community Advisory Council becomes subject to the Political Reform Act.
If someone were to have a disability and something comes up, does that qualify as just cause or emergency exemption to the Brown Act?
Yes, the Attorney General has advised that legislative bodies must permit members to participate remotely as an accommodation under the ADA. For disabilities that are not accommodated by the ADA, a member is limited to using the just cause exception two times per year, but if the member’s disability is covered by the ADA, there is no limit on the member’s reliance on the just cause exception.
None
None
First 5 staff have notified both of the Community Advisory Council’s appointing bodies about the results of the term lottery for their recording keeping.
Agenda Item
Speaker
b. Travel and Child Care Stipends
c. 2024 Meeting Calendar
A. Apodaca
10. Adjournment
D. Torres Wong
Discussion
whose names were pulled received a two -year term. All other Community Advisory members received a 4-year term.
Names pulled for 2-Year Terms from the Alameda County Early Care & Education Planning Council’s appointees:
1.Tracey Black
2.Paulene McCarthy
3.Savitha Moorthy
Names pulled for 2-Year Terms from the Alameda County Board of Supervisors’ appointees:
1.Kym Johnson
2.Cristina Ramirez-Fonua
A. Apodaca shared travel reimbursement and child care stipend information available to Council members; the draft 2024 Community Advisory Council Meeting Calendar; and which First 5 Alameda County staff member to contact if they receive a media or press inquiry about First 5 Alameda County or the Community Advisory Council.
Facilitator Torres Wong asked for final questions before adjourning the retreat.
Facilitator Dania Torres Wong adjourned the retreat at 12:06pm.
Follow Up
First 5 staff sent a follow up survey to poll Council members on their availability to attend the proposed Community Advisory Council meeting dates for the remainder of 2024; to request their preferred contact information for Council-related communications; and to identify Council members who require travel reimbursement and child care stipends to participate in Community Advisory Council meetings.
J. Harrison, Olson Remcho confirmed Ms. Spanos’ responses to the following Council member questions were correct:
Since this is an advisory council, do we still need to have a quorum present to hold the meeting?
Yes, because the Community Advisory Council meetings are governed by the Brown Act.
Is the Form 700 required?
No.
WELCOME / ¡Bienvenidos! / 歡迎
The meeting will begin momentarily.
➢ Spanish and Chinese Interpretation is available
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MEASURE C COMMUNITY ADVISORY COUNCIL
ORIENTATION RETREAT
AUGUST 24, 2024 9:00AM – 12:00 PM
➢ Public comment for both agendized and non-agendized matters within the Council’s purview will be taken together.
➢ There is a 2-minute time limit for public comment. The timer will beep when time has expired.
➢ Public comment will be limited to 15 minutes.
➢ When submitting your request to make public comment, please share your name, affiliation (if any), and the agenda item you would like to comment on.
Instructions for virtual public comment:
➢ Submit your request to make public comment in the Q&A Box prior to the presentation and discussion of that agenda item.
➢ Virtual attendees are muted. When it is your turn to speak, the host will call your name and unmute you. You will also need to unmute your microphone.
Instructions for in-person public comment:
➢ Fill out a public comment card located at the table near the entrance. Give your card to the First 5 staff member prior to the Public Comment item at the top of the agenda.
MEASURE C COMMUNITY ADVISORY COUNCIL
AUGUST 24, 2024
ORIENTATION RETREAT
INTRODUCTIONS & OPENING REMARKS
BREAK
MEASURE C: ORDINANCE REVIEW
Presenters:
❖ JAMES C. HARRISON, FOUNDING PARTNER, OLSON REMCHO
❖ DANIA TORRES WONG, PARTNER, SLOAN, SAKAI YEUNG & WONG
➢ ORDINANCE OVERVIEW
➢ CONFLICT OF INTEREST GOV. CODE 1090
➢ BROWN ACT REQUIREMENTS
➢ COMMUNITY ADVISORY COUNCIL BYLAWS
CAC Orientation Retreat Measure C Overview
August 24, 2024
James Harrison
OVERVIEW
1. Measure C
• Child Care, Preschool, and Early Education Program (CCPEE Program)
• First 5 Alameda County
• Community Advisory Council (CAC)
2. Conflicts of Interest
• Political Reform Act
• Government Code § 1090
3. The Brown Act
4. Draft Community Advisory Council Bylaws
Measure C
• Imposes a ½ cent sales tax for 20 years.
• The tax revenue must be used exclusively to:
(1) Support a local Level 1 pediatric trauma center and emergency department in Alameda County
(2) Support the availability and accessibility of local health care services for pediatric patients
(3) Increase access to high quality child care, preschool, and early education services to benefit low- and middle-income children and families
(4) Improve wages and compensation for family child care providers and early educators
(5) Support the efficient administration of tax proceeds
Measure C Revenue
20% allocated to support a local Level 1 pediatric trauma center and emergency department in Alameda County
80% allocated to the Child Care, Preschool, and Early Education Program (CCPEE Program)
Purpose of the CCPEE Program
1. Provide additional support for, and to expand access to, high quality child care, preschool, and early education services for low- and middleincome children and families in Alameda County;
2. Improve wages and compensation for participating child care providers and early educators who provide services under this Ordinance so that they can earn at least $15 per hour; and
3. Promote wellness, kindergarten readiness, and school success
Administering Agency
First 5 Alameda County is responsible for administering the CCPEE Program, including:
(1) Allocating funds pursuant to the annual spending plan;
(2) Developing, implementing, administering, and overseeing all programs and services paid for by the CCPEE Account;
(3) Providing staff support for the CAC;
(4) Developing an evaluation to determine the effectiveness of investments and to inform the next five-year plan;
(5) Promoting transparency and public accountability, and maintaining good fiscal stewardship of public resources; and
(6) Awarding funds pursuant to the contracting requirements applicable to First 5 and the requirements of Measure C
Community Advisory Council (1/2)
Measure C establishes the Community Advisory Council (CAC) to provide recommendations to First 5 regarding:
1. The CCPEE five-year plan and annual spending plan
2. Initiatives to improve the quality and capacity-building of service providers
3. First 5’s approach to evaluating and improving the administration of programs, including through use of technology
4. Strategies to improve community engagement in the planning and implementation of services
Community Advisory Council
(2/2)
The CAC consists of an 11 members appointed by Board of Supervisors and the Alameda County Early Care and Education Planning Council:
• The first class of members will serve a combination of 2- and 4-year terms:
• 5 members will serve a 2-year term
• 6 members serving a 4-year term.
• New members will serve staggered 4-year terms
• Members are prohibited from serving on the council for more than 12 consecutive years
• Members are appointed based on their experience and expertise, but as CAC members, represent the citizens of Alameda County, not their employers
• Members may draw upon their experience to inform their guidance to First 5 but should refrain from explaining how a First 5 decision would affect their employer
CCPEE Program Plan and Budget and Annual Expenditure Plan
• First 5 will develop the CCPEE Program Plan and Budget, including an annual budget, on a 5-year cycle for the use of CCPEE Program funds, and will seek input from CAC
• The CCPEE Program Plan and Budget must be designed to meet the respective needs of regions throughout the County with respect to increasing, improving, and maintaining access to quality early care and education for families and children and improving workforce compensation
• First 5 Commission and the Board of Supervisors must approve the CCPEE Program Plan and Budget
• The Board of Supervisors then must appropriate funds necessary to carry out the CCPEE Program Plan and Budget
CAC is an Advisory Body, not a Decision-Making Body
• CAC’s role is to provide strategic guidance and advice regarding the 5-year plan and annual expenditure plan, capacity building, improvements in administration of the CCPEE Program, and community engagement
• Measure C designates the CAC as an advisory body, not a decision-making body
• This designation has important implications for conflict of interest purposes
Conflicts of Interest : Political Reform Act
• Members of the CAC are not currently subject to Political Reform Act conflict of interest rules, which prohibit public officials from participating in a governmental decision in which they have a financial interest (e.g., if public official’s employer is likely to benefit from a decision, then public official must recuse from decision)
• Under the Political Reform Act (PRA), advisory council members may become public officials subject to the Act if, over time, their recommendations are regularly approved without significant amendment or modification by another public official or governmental agency
• First 5 will work with CAC to evaluate potential conflict issues as the CAC progresses with its work
Government Code § 1090
• Prohibits public officials from being financially interested in any contract made by them in their official capacity, or made by a body or board of which they are members
• Making a contract includes participating in or attempting to influence it at any stage of the process
• Applies to advisory body members if they act as “trusted advisors” to public agency regarding contracts or qualify as public officials under PRA
Government Code § 1090
• CAC’s role is to serve as an advisor to First 5 on the strategic 5-year plan, capacity building, improvements in administration, and community engagement
• CAC members are not “trusted advisors” under 1090 because CAC’s role is to provide strategic guidance, not to provide input regarding RFPs, contract processes, or contract awards
• CAC members must refrain from advocating for funding on behalf of their employers and from intervening with First 5 on contract matters
• Compliance with conflict rules is a personal obligation of public officials, but First 5 will assist CAC to support compliance
The Brown Act
• The Ralph M. Brown Act (also known as the Brown Act) is a California law that guarantees the public's right to attend and participate in local government meetings
• The Brown Act applies to all legislative bodies of local agencies, including the CAC
• All CAC meetings must be open and public except when the Brown Act authorizes otherwise
Brown Act Requirements
• Notice for agenda posted in publicly accessible location 72 hours before a regular meeting; 24 hours before special meetings and one hour before emergency meetings
• All persons must be permitted to attend
• Public has the right to address the CAC via public comment with reasonable time limitations; cannot prohibit criticism but do not need to allow personal attacks or disruptive comment
• Prohibits serial meetings, i.e. a majority of members of a legislative body outside of a lawful meeting may not directly or indirectly use a series of meetings to discuss, deliberate or take action on any item of business within the subject matter jurisdiction of the body
Brown Act: Use of Social Media
• May use social media platforms such as Facebook and Twitter to engage in communications with the public regarding matters within CAC’s jurisdiction:
• Answer questions
• Provide information
• Solicit information
• Prohibited from using social media platforms to engage in communications with a majority of your colleagues regarding matters within CAC’s jurisdiction, including through the use of emojis
• Members are prohibited from using social media platforms to:
• Respond to a colleague’s post about matters within CAC’s jurisdiction (e.g., education, child care, etc.)
• Share a communication posted by another CAC member about a matter within the CAC’s jurisdiction
Brown Act: Remote Participation
• Members may participate from a remote location provided that their location is identified on the agenda and is accessible to the public
• A member may participate remotely without identifying their location if they have just cause or emergency circumstances:
• “Just cause” is defined as one or more of the following:
(i) a childcare or caregiving of need of a family member requires member to participate remotely
(ii) a contagious illness that prevents a member from attending in person
(iii) a need related to a physical or mental disability; or
(iv) travel while on official business of the legislative body or another state or local agency
• "Emergency circumstances" is defined as a physical or family medical emergency that prevents a member from attending in person
Draft CAC Bylaws (1/2)
Role of CAC:
• Developing policy recommendations related to the CCPEE program and its implementation, including but not limited to:
1. CCPEE Program Plan and Budget
2. Initiatives to improve the quality and capacity-building of service providers
3. Initiatives to evaluate and improve the administration of programs, particularly including through the use of technology to streamline and integrate services
4. Strategies to enhance community engagement in the planning and implementation of services
• Promoting and facilitating transparency in the administration of the CCPEE program
• Annually reviewing the audit of the CCPEE program
• May provide input on the program plan evaluation conducted by First 5
Draft CAC Bylaws
(1/2)
Quorum
• A quorum shall consist of a majority of appointed members
Amendment of Bylaws
• Bylaw may be altered, amended, or repealed and new Bylaws adopted by approval of the CAC at any duly-noticed regular or special meeting
QUESTIONS?
BREAK
AUGUST 24, 2024 PRESENTATION BY FIRST 5 ALAMEDA COUNTY
PRESENTATION OVERVIEW
❖ FIRST 5 ALAMEDA COUNTY OVERVIEW: EVOLVING OUR EARLY CHILDHOOD SYSTEM
❖ MEASURE C READYING TO-DATE
❖ MULTI-LEVEL PLANNING
❖ QUESTIONS & DISCUSSION
Cally Martin Deputy CEO
Kristin Spanos
Chief Executive Officer
Ayano Ogawa
Chief of Programs
Chief of Staff
Vanessa Cedeño Geisner
EVOLVING OUR EARLY CHILDHOOD SYSTEM
PURPOSE AND INTENT OF FIRST 5 COMMISSIONS
As outlined in section 130100 of the Proposition 10 statute:
(a) It is the intent of this act to facilitate the creation and implementation of an integrated, comprehensive, and collaborative system of information and services to enhance optimal early childhood development and to ensure that children are ready to enter school. This system should function as a network that promotes accessibility to all information and services from any entry point into the system.
It is further the intent of this act to emphasize local decision making, to provide for greater local flexibility in designing delivery systems, and to eliminate duplicate administrative systems.
OUR NORTH STAR
Our “North Star,” the population result that guides our work, is that all Children Are Ready for Kindergarten; our work is to ensure that policies, systems, communities, and schools support families and children by creating the conditions that position all for success.
OUR ROLE
Within the Early Childhood System, our role is to:
● FUND organizations and initiatives that are mission- and vision-aligned, and part of a community-based, family-informed early childhood system
● PARTNER with parents, caregivers, communities, early childhood providers, organizations, and public agencies in service to an accessible, effective, and responsive early childhood system
● ADMINISTER programs for young children and families that offer services, navigation, and care coordination; support and connections to resources; and training and capacity building for providers
● ADVOCATE to scale and sustain effective programs and for public policies grounded in equity and justice
THRIVING NEIGHBORHOODS
● Neighborhoods Ready for School (NRFS)
○ Four NRFS grantee partners and sites: San Antonio Family Resource Center (Central Oakland), Lincoln (West Oakland), Roots Community Health (East Oakland), and Union City Family Center (Union City).
○ Cities & People Advisors facilitated a year-long strategic planning process with our NRFS grantee partners to guide the next phase of NRFS investments, which included the creation of new videos, strategic work plans, and data profiles for each of the NRFS sites.
● First 5 Investments and Impact
○ Over the last six years, First 5 Alameda has invested over $20 million in NRFS and has helped bring about impactful interventions in community infrastructure.
○ In Fiscal Year 2022-23, NRFS sites:
○ Connected ~2,900 families to services through their family navigators
○ Provided over 1,600 families regular basic needs supplies like diapers, food, and clothing
○ Engaged over 900 families in playgroups and story times
○ Engaged nearly 200 partners in collaboratives/coalitions
○ Hosted ~650 parents and providers in trainings
HEALTH & WELL-BEING
● Pediatric Care Coordination
○ Deepened partnership with the Alameda Alliance for Health (AAH) on pediatric outreach and care coordination through Help Me Grow. AAH's contribution increased from no contribution in FY20 to $1.6M in FY24
○ Created a new Pediatric Care Coordination division, secured philanthropic funds to hire a director to oversee that division, and expanded our Pediatric Care Coordination staffing by 9 FTEs adding capacity to reach even more Alameda County children and families in the coming years.
● First 5 Investments and Impact
○ In Fiscal Year 2022-23, over 3,500 children and families served through our Help Me Grow program and over 150 families from Highland Hospital's family birthing center enrolled and received enhanced support through Project DULCE.
FAMILY
● Family Supports and Parent Partnership
○ The Fathers Corps program celebrated its 10th anniversary, hosted a Fatherhood Summit event for over 400 fathers and father figures, rolled out a new set of Healthy Relationship Principles, and completed an evaluation to inform the evolution of the program.
○ As part of our Birth Equity agenda, ~1,300 children and over 1,400 parents benefitted from investments in lactation supports for African American mothers and birthing people, with leadership from Alameda County Public Health Department,
○ In FY23, we provided more than 50 trainings and learning opportunities for parents, caregivers, providers, and professionals in the ECE field.
● First 5 Investments and Impact
○ Providing $371,000 in funding for diaper distributions to community partners and sites and continuing policy advocacy to the State and County for deeper investments that address families' concrete diaper need as COVID funding expires and the state budget cuts available funds. In FY 22-23 10,097 diaper kits were distributed in collaboration with community partners.
○ Launched a partnership with Oakland Feather River Family Camp to provide FREE Family Camp experiences to parents and caregivers and their children to enjoy time outdoors with each other and with other community members. 220 campers and 51 families were assigned to OFRC camp sessions this summer.
LEARNING & CARE
● Early Care and Education System Building
o Oakland Children’s Initiative Early Education Fund implementation and Measure C readying.
o Evaluating the Early Education Apprentice Program administered by the YMCA East Bay, paid for tuition and permit fees for early care educators. The average apprentice wage of $19.13 per hour increased to $28.00 per hour upon completion of 12 units and receipt of their Associate Teacher Permit. 50 of the 53 Early Education Apprentice Program graduates secured positions in ECE programs or are in the process of being hired.
o This year, Quality Counts had the largest cohort of sites participating in the CA Teaching Pyramid series (CSEFEL - Center for the Social Emotional Foundations for Early Learning). This included 18 Quality Counts centers and over 160 educators.
● First 5 Investments and Impact
o Distributed $497,003 in professional stipends to ECE professionals.
NEW LOCAL EARLY CARE AND EDUCATION FUNDING
OAKLAND CHILDREN'S INITIATIVE EARLY EDUCATION
FUND: KEY FINDINGS JANUARY – JUNE 2023
1,943 Children ages zero to five supported.
$2.5M
Invested in OUSD & COOHS
OAKLAND CHILDREN'S INITIATIVE FY23-24 HIGHLIGHTS
In the last fiscal year (FY 2023-2024), OCI investments supported the following outcomes to benefit an estimated 1,930 children:
1. Infrastructure: Built quality spaces for children and child-centered environments, including major renovations of all spaces at OUSD’s Kaiser Early Childhood Center ($4.8 million total)
2. Service Expansion and Capacity Building: Increased volume of direct services staff to provide early care and education; expanded professional development opportunities and supports in equity, curriculum, parent engagement, and nutrition
3. Family Supports: Hired family navigators and staff to improve community engagement, family access to care, and provision of basic needs
MEASURE C READYING-TO-DATE
AGENCY READYING TO DATE
AGENCY READYING TO DATE
AGENCY READYING TO DATE
Agency Infrastructure and Administration
• Hiring and agency restructuring to manage growth and build capacity
• Conducting finance activities i.e., cost allocation, drafting county contract, program budget, request for pay back of Prop 10 loan
• Building technology tools; released an RFP for a tech liaison to support the Child Care Pathways eligibility and enrollment system and data warehouse
Planning
• Established project management & planning structures
• Understanding the local landscape and gathering data i.e. the Local Planning Council, Parent Voices Oakland, Alternative Payment Agencies
• Coordinating national & state consultant experts to advise & support the system-building work
AGENCY READYING TO DATE
Programs
Engagement: Designing a community and provider outreach engagement approach to support program design and implementation promote the participation of families and providers.
Facilities: Procured the Low Income Investment Fund to serve as the facilities intermediary and are identifying short and long-term approach to investments
Workforce: Planning and funding workforce development strategies, including apprenticeship programs
Child Care Subsidies: Exploring what other cities and states have adopted to increase access
• Compensation: Planning for increased compensation for providers
AGENCY READYING TO DATE
Data & Evaluation
existing work:
Needs assessments, data profiles, mapping, dashboards, surveys
Kindergarten Readiness studies
Early Educator Apprenticeship Program Evaluation
Oakland Children’s Initiative RBA data reporting and evaluation
Identifying data needs, gaps, and developing a plan to get it
Conducting data analysis to inform planning and community partnerships
Planning for Measure C evaluation and implementation of Early Development Instrument (EDI)
AGENCY READYING TO DATE
Government Affairs
Meetings with State & County leaders on funding, data, and technology support (CDSS, CDE, Alameda County BOS, ACOE)
Setting up CAC structure, hired staff and facilitator, drafted Bylaws, and created an orientation binder
Communications
• Regular updates to community partners and staff, e.g., emails, newsletters, meetings, webinars, website updates, etc.
• Developing a strategic Measure C communications plan, including initial messaging and resources such as a webpage, one-pagers, FAQ, etc.
LOOKING AHEAD: BUILDING FOR TOMORROW
QUESTIONS?
BUSINESS MATTERS & NEXT STEPS
➢ TERMS BY LOTTERY
➢ TRAVEL REIMBURSEMENT AND CHILD CARE STIPENDS
➢ 2024 MEETING CALENDAR
WELCOME / ¡Bienvenidos! / 歡迎
The meeting will begin momentarily.
Spanish and Chinese interpretation is available
Please silence your cell phones
This meeting is being recorded
WELCOME / ¡Bienvenidos! / 歡迎
我們提供同步翻譯-請各位選擇 一種語言
用電腦參與視訊
· 點擊位於螢幕底部的地球圖標
· 選擇中文
用手機參與視訊
· 按螢幕右下角的三個點（更多）
· 點選語言翻譯
· 選擇中文
· 按螢幕右上角的完成
INTERPRETACIÓN SIMULTANEA AL ESPAÑOL DISPONIBLE - TODOS
DEBEN ELEGIR UN LENGUAJE
ENTRANDO A ZOOM POR COMPUTADORA
Apriete el símbolo del Globo terráqueo ubicado en la parte inferior de la pantalla.
Elija ESPAÑOL
Apague el Audio Original (para solo escuchar una voz)
ENTRANDO A ZOOM POR TELEFONO
INTELIGENTE
Presione los 3 PUNTOS sobre la palabra MORE o MAS y busque INTEPRETACIÓN
Elija ESPAÑOL
Presione DONE o FINALIZAR, arriba y de lado
derecho de la pantalla
MEASURE C COMMUNITY ADVISORY COUNCIL
MEETING – PUBLIC COMMENT
SEPTEMBER 18, 2024, 6:00 PM – 8:00 PM
Public comment for non-agendized matters within the Council’s purview will be taken during Agenda Item 4.
There is a 2-minute time limit for public comment. The timer will beep when time has expired.
Public comment will be limited to 15 minutes.
When submitting your request to make public comment, please share your name, affiliation (if any), and the agenda item you would like to comment on (when appropriate).
Instructions for virtual public comment:
Submit your request to make public comment in the Q&A Box prior to the presentation and discussion of that agenda item.
Virtual attendees are muted. When it is your turn to speak, the host will call your name and unmute you. You will also need to unmute your microphone.
Instructions for in-person public comment:
Fill out a public comment card located at the table near the entrance. Give your card to the First 5 staff member prior to the Public Comment item at the top of the agenda.
Community Advisory Council
September 18, 2024
PURPOSE & INTENT OF FIRST 5
As outlined in section 130100 of the Proposition 10 statute:
(a) It is the intent of this act to facilitate the creation and implementation of an integrated, comprehensive, and collaborative system of information and services to enhance optimal early childhood development and to ensure that children are ready to enter school. This system should function as a network that promotes accessibility to all information and services from any entry point into the system.
It is further the intent of this act to emphasize local decision making, to provide for greater local flexibility in designing delivery systems, and to eliminate duplicate administrative systems.
NORTH STAR & ROLE IN SYSTEMS CHANGE
Our “North Star,” the population result that guides our work, is that all Children Are Ready for Kindergarten; our work is to ensure that policies, systems, communities, and schools support families and children by creating the conditions that position all for success.
THE IMPORTANCE OF ECE DATA
First 5 uses data to understand the needs and conditions around ECE in Alameda County…
…to build effective, high-quality programming based off findings
…to share with partners, parents, and policy makers to inform policy change
…and to shape, administer, and measure investments that improve the early childhood system.
MEASURE C MANDATES
Provide additional support for, and to expand access to, high quality child care, preschool, and early education services for low- and middle-income children and families in Alameda County;
Improve wages and compensation for participating child care providers and early educators who provide services under this Ordinance so that they can earn at least $15 per hour; and
Promote wellness, kindergarten readiness, and school success.
MEASURE C MANDATES: CCPEE MEASURE C REVENUE COLLECTION
● As of June 30, 2024, total Measure C revenue was $560.8M
○ 80% to the Child Care, Preschool, and Early Education Account ($448.7M)
○ 20% to the Pediatric Health Care Account ($112.1M)
● Annual revenue for the Child Care, Preschool, and Early Education Account is projected to be ~$154M
● According to the UC Berkeley Labor Center (2019), each dollar invested in ECE generates as much as $1.88 in increased economic activity.
UC Berkeley Labor Center (2019)
OUR LANDSCAPE: WHAT WE ARE LEARNING
DATA FRAGMENTATION: A CHALLENGE & OPPORTUNITY
• The complex fragmentation of Alameda County’s ECE system creates barriers to high quality, cohesive data collection.
• Measure C presents an opportunity to address some of these challenges.
“Factors predicting readiness are closely associated with socioeconomic conditions rooted in structural racism and classism and public disinvestment in neighborhoods”
COMMUNITY DATA & PRIORITIES
South Hayward Promise Neighborhood (2021)
• 625 residents replied to a survey about the impact of COVID.
• 32% of families reported child care needs prevented a member of the household from working or re-entering the workforce
• 61% reported that securing enough food was a need for their family
Parent Engagement Study: Informal Care in East Oakland (2017)
● 572 parents responded to a survey conducted by Parent Voices Oakland (PVO)
● The study found that families with the least stability are the most likely to have problems accessing child care.
● Most families used Family, Friend, and Neighbor (FFN) care, especially Latino parents, parents who are students, and parents with nontraditional or unpredictable work hours.
● The top three concerns about child care highlighted the intersectionality of housing, enrollment challenges, transportation, and employment, with care
COMMUNITY DATA & PRIORITIES
City of Oakland Early Childhood Ecosystem Opportunities (2023)
Oakland Starting Smart and Strong (OSSS) identified priority areas to increase access and opportunities for all young children and families in Oakland.
• Supporting families with young children with housing resources
• Protecting and investing in family friendly community infrastructure
• Cultivating early childhood champions
• Strengthening early childhood funding streams, leveraging public/private partnership, and centering equity
Black Californians United for ECE Policy Plan (2024)
• Racial Wage Justice: Remove compensation gap + expand workforce development
• Whole Child Whole Family Whole Community Approach: Mixed delivery system with culturally affirming care, expanding access, language justice
• Strengthening Data Systems for Black Californians : inform policy, timely data reporting, dismantle the use of anti-Black language
• Reparations: support CA Task Force recommendations, advocate to prioritize ECE with the CA Legislative Black Caucus
LOCAL ECE STUDY FINDINGS
Examples of local data sources that inform our planning
Alameda County SEQUAL
Unmet Need for Child Care in Alameda County Report
STUDIES SPONSORED BY FIRST 5
To prepare for the administration of local ECE ballot funding
Alameda County Child Care Data Report (2021)
Alameda County Early Care and Education CalWORKs Apprenticeship Brief (2022)
Alameda County Early Care and Education Licensed Facilities Assessment (2022)
Alameda County Urban Unincorporated Areas Early Care and Education Needs Assessment (2024)
Measure C
Family + Provider Surveys (in process)
MEASURING KINDERGARTEN READINESS:
CONVERGING ON A COMMON TOOL
• Common countywide policy tool that measures how well systems support children
• Validated tool conducted in over 90 communities
• Implementation in School Year 2025-26 for every kindergarten student in Alameda County
• Supported by UCLA Center for Healthier Children and Communities, the national licensee of the tool
DATA WALK ACTIVITY
Data Walk: Purpose
DATA WALK: PURPOSE
• Engage Community and Experts: Share knowledge, experiences, and expertise, promote a richer understanding of the data.
• Foster Collaboration and Dialogue: Exchange ideas, challenge assumptions, and collectively interpret the data based on unique perspectives.
• Highlight Key Insights and Trends: Identify patterns, trends, disparities, or areas of concern, understand challenges and opportunities.
• Promote Equity: Ensure that those directly impacted by the issues are a central part of the process to make meaning of their own data.
• Inform Action: Inform action steps based on diverse insights from community and experts.
DATA WALK: INSTRUCTIONS
• Stations with topics based on the Measure C legislative priorities
• 35 minutes total, ~5 min per station (listen for the chime)
• 2 colors of sticky notes to share your input
• Green for CAC members
• Yellow for general public/non-CAC members
• Rotate around the room
• Engage, reflect, provide your expertise:
CAC
Member
• What would you change? (what would you add? what needs context)?
• What is important? (what meaning do you make? what should be elevated?)
• Who or what is not reflected? (who/where/what is missing?)
ALAMEDA COUNTY
Early Care and Education CONDITIONS
ACCESS
Expanding access to high quality child care and education is a major goal of Measure C.
ACCESS
Source: Alameda County Early Care and Education Planning Council (2021) Alameda County Early Care and Education Needs Assessment.
ACCESS
Children under 6 (2022)
According to 2022 American Community Survey, there are an estimated 110,000 children under the age of 6 who live in Alameda County
ACCESS LICENSED CHILD CARE SITES
(2021)
According to 2022 American Community Survey, an estimated 42,000 children under the age of 6 (~ 40%) live in families earning less than 85% of the state median income (approx. $95,000 for a family of four)
Compensation and workforce WORKFORCE & COMPENSATION
A stable workforce and competitive wages are crucial for ensuring access to high quality care and education.
75%
Alameda County
COMPENSATION IMPACT OF STRUCTURAL INEQUITIES
Sources:
childhood educators worry about paying monthly bills 1 54% Worry about food security 1
ECE educators in Alameda County identify as women 3 79% Of ECE educators in Alameda County identify as women of color 3
Earnings of Black women early childhood educators when compared to White early childhood educators nationally. 2
Earnings of Hispanic women early childhood educators when compared to White early childhood educators nationally. 2 76% 85%
1. Center for the Study of Child Care Employment. Alameda County SEQUAL Report. University of California, Berkeley, 2016.
$47,630
Mean Annual Wage for Childcare Worker in the Oakland-Hayward– Berkeley Metro Division4
$55,081
Mean Annual Wage for Preschool Teacher in the Oakland-Hayward– Berkeley Metro Division4
$111,799
Mean Annual Wage for Kindergarten Teacher in the Oakland-Hayward –Berkeley Metro Division4
2. Center for American Progress analysis of workforce survey data from NORC, National Survey of Early Care and Education (NSECE), [United States], 2019
3. California Early Care and Education (ECE) Workforce Registry. (October 2020). Note: Self-reported data for 2,348 people registered in the Alameda County Workforce Registry as of October 2020. The Workforce Registry only represents a subset of the ECE workforce as it is a voluntary database. The registry includes an overrepresentation of those working at child care centers and Title 5 programs compared to other child care program types.
4. Employment Development Department. “OES Employment and Wages: Quarter 1, 2024.” State of California, https://labormarketinfo.edd.ca.gov/data/oesemployment-and-wages.html#DashB. Accessed 13 Sept. 2024.
ALAMEDA COUNTY ECE WORKFORCE
• Estimated 7,000 ECE educators at licensed sites and approximately 1,600 Family, Friend and Neighbor providers receiving a subsidy in Alameda County.
• Average of 2,000 early educator vacancies annually
• 40% of the workforce is over 50 years old
• In the Oakland Children's Initiative, we see a gap between enrollment and slots with OUSD and City of Oakland Head
Start operating at 73% capacity in part due to the lack of qualified teachers.
• Apprenticeship programs offer a promising strategy to grow our early educator workforce (estimated cost of $16,000$18,800 per participant).
facilities FACILITIES
Every child deserves to learn and grow in a high quality and safe space.
FACILITIES
• There are 500+ Licensed Centers, approximately 1,000 Family Child Care, and approximately 1,600 Family, Friend and Neighbor providers receiving a subsidy in Alameda County.
• Alameda County’s ECE infrastructure is on perilous footing, many sites lack the resources needed for basic maintenance, let alone improvements and expansion.
• Typical facilities needs include:
• HVAC/ventilation improvements
• Outdoor play spaces upkeep
• Mold and lead issues
• Security systems
FACILITIES: SIGNIFICANT NEED
• First 5’s 2022 facilities needs assessment study found that the facilities cost to build enough supply to meet demand for licensed child care in Alameda County is likely in the range
• of $2 billion to $4 billion.
• 61% of ECE sites had at least one urgent or inadequate property component
• 69% identified a lack of funding as a reason for not being able to expand
• 56% expressed interest in expanding if resources were available.
The study found that sites with existing access to capital, property ownership, and financial knowledge can leverage those resources to grow, expand, weather economic shocks, and pursue continuous quality improvement.
Source: First 5 Alameda's 2022 Facilities Needs Assessment
Sampling of Other Types of Investments
• TITLE SLIDE SAMPLING OF OTHER TYPES OF INVESTMENTS
Supports for families and providers contribute to children’s overall success.
SAMPLING OF OTHER INVESTMENTS TO
SUPPORT PRIORITY POPULATIONS
EXAMPLES from 2018 Measure A Program Plan (developed with community input and adopted by the Board of Supervisors)
• Targeted resources and family navigation for high-need families, e.g. families experiencing homelessness
• Expand and maintain quality in ECE settings
• Mental health supports
• Place-based grants
• Professional development and work supports for providers
STRATEGIES to meet intentions of Measure C priority for children who are:
• Five years and under
• Unhoused
• From historically underserved communities
• Have other high priority needs as designated in the plan
ADMINISTRATION: SYSTEM BUILDING
• TITLE SLIDE ADMINISTRATION: SYSTEM BUILDING
First 5 will administer based on the Measure C mandates and in service to the goals.
ADMINISTERING MEASURE C
Administering Measure C
Based on the Measure C legislative mandates, First 5 is preparing to Administer in the following areas:
Program and Administrative Design
• Develop 5-year program plan
• Implementation plans with detailed policies and procedures
• Integration across systems and programs
• Create system efficiencies and streamline administrative processes
Data & Tech Infrastructure:
• Technology to create transparency, improve access, and ease administration
• Data collection processes, analysis, and tools
• MOU agreements for data sharing and partnership
• Evaluation of investments to measure impact and inform future 5-year plans
Coordination
• Governing bodies: First 5 Alameda Commission and Alameda County Board of Supervisors
• Ensuring input from the Community Advisory Council (CAC)
Financial Infrastructure
• Procurement practices, contracts, compliance and reporting
• Audits to ensure and report on compliance
• Financial modeling of program costs and revenue performance
• Leveraging of existing resources and local programmatic assets
Partnership
• Community and provider partnership, facilitated participatory practices and project management
• Communications to support engagement, learning and storytelling
SYSTEM ACCESS: TECHNOLOGY
• The fragmentation of the ECE landscape is difficult to navigate for consumers and administrators
• There are over 35 agencies in Alameda County that support state and federal subsidies, each with separate application and enrollment processes
• Measure C legislation includes the use of technology to provide transparency for families and to ease administration
DATA & EVALUATION
Specific data and evaluation requirements in the Measure C legislation include:
Data:
First 5, with input from the CAC, shall develop data collection strategies in the Plan. These strategies shall be designed to support Plan transparency, program evaluation, design and decision-making. Measure C mandates data collection on:
• Subsidies and slots
• Wages and Compensation
• Retention of early care and education staff
• Professional development opportunities
Evaluation:
During the implementation period of each Plan, First 5 must conduct an evaluation to determine the effectiveness of investments and to inform the next Plan.
• What did you notice?
• What insights are you taking away?
• What feels important to share with the group?
THE MEASURE C CHILD CARE, PRESCHOOL AND EARLY EDUCATION
(CCPEE) COMMUNITY ADVISORY COUNCIL BYLAWS
Template Child Care, Preschool, and Early Education Community Advisory Council Bylaws
ARTICLE I. AUTHORITY
The Child Care, Preschool, and Early Education Community Advisory Council (the Community Advisory Council or CAC) is established in accordance with Alameda County Ordinance Code Section 2.08.304.
ARTICLE II. PURPOSE AND INTENT
The Child Care, Preschool, and Early Education Community Advisory Council was created by the “Children’s Health and Child Care Initiative for Alameda County.” (Measure C). Measure C imposes a half percent sales tax in Alameda County for twenty years. Measure C requires the revenues from this tax to be used to expand access to high quality early education and health care for children in Alameda County, particularly for low- and middle-income children and families.
The purpose of the Child Care, Preschool, and Early Education Community Advisory Council (the Community Advisory Council) is to assist First Five Alameda County, the administering agency of Measure C, by helping to develop policy and programmatic recommendations related to the expenditure of Measure C revenues to promote child care, preschool, and early education in Alameda County
ARTICLE III. ROLE AND RESPONSIBILITIES
The role and responsibilities of the Community Advisory Council shall include, but are not limited to, the following:
A. Perform any and all responsibilities imposed on them collectively or individually by law or by these Bylaws;
B Develop policy and programmatic recommendations related to the Child Care, Preschool, and Early Education account and its implementation, including but not limited to:
1. Recommendations to the named Administering Agency (First Five Alameda County) about the Child Care, Preschool, and Early Education Program Plan and Budget;
2. Initiatives to improve the quality and capacity-building of service providers;
3. Initiatives to evaluate and improve the administration of programs, particularly including through the use of technology to streamline and integrate services; and
4. Strategies to enhance community engagement in the planning and implementation of services.
C. Promote and facilitate transparency in the administration of the Child Care, Preschool, and Early Education account, including opportunities for public testimony and a community engagement process with parent, provider and early educator organizations and other
stakeholders to receive input and support robust involvement on program development and implementation.
D. Annually review the audit of the Child Care, Preschool, and Early Education account for the prior year.
E. Provide input, if requested, on the program plan evaluation conducted by First Five Alameda County to determine the effectiveness of investments and to inform the next Child Care, Preschool, and Early Education Program Plan and Budget.
F. Meet at such times and places as required by these Bylaws;
ARTICLE IV. OFFICES
SECTION 1. PRINCIPAL OFFICE
The principal office of the Community Advisory Council is located in Alameda County, State of California.
SECTION 2. CHANGE OF ADDRESS
The designation of the Community Advisory Council principal office may be changed by amendment of these Bylaws. The First 5 Alameda County Commission may change the principal office from one location to another within the named county by noting the changed address and effective date below, and such changes of address shall not be deemed, nor require, an amendment of these Bylaws:
1115 Atlantic Avenue
Alameda, CA 94501
ARTICLE V. MEMBERSHIP OF COMMUNITY ADVISORY COUNCIL
SECTION 1. APPOINTMENT OF COMMUNITY ADVISORY COUNCIL MEMBERS
The Community Advisory Council shall be composed of eleven members, including:
A. Two members of the child care workforce, one of whom is a worker from an early care and education center who works in the classroom, and one of whom is a family child care provider. At least one of these two shall be a member of a union;
B. Two parents and/or guardians, at least one of whom must have experience participating in a subsidized program or subsidy wait list;
C. Two employees or representatives of Alternative Payment agencies;
D. Two administrators and/or directors from an early care and education center participating in a subsidized child care program in the County, at least one of whom is an administrator or employee of a public agency; and
E. Three discretionary members, who may include but are not limited to representatives of the Alameda County Office of Education, higher education, parents, public agencies, and labor unions.
The child care workers, parent or guardians, and one representative from an Alternative Payment agency shall be appointed by the Board of Supervisors and the remaining six members shall be appointed by the Alameda Early Care and Education Planning Council (or its successor agency).
SECTION 2. TERMS OF OFFICE
Community Advisory Council members shall serve a four-year term, with the exception of the first class of members, five of whom shall serve a two-year term as determined by lottery at the first meeting of the Council with the remainder serving a four-year term. No member may serve on the Council for more than twelve consecutive years.
ARTICLE VI. MEETINGS
SECTION 1. PLACE OF MEETINGS
Meetings shall be held at the headquarters of First 5 Alameda County.
SECTION 2. REGULAR MEETINGS
Regular meetings of Community Advisory Council shall be held on a regular basis at a time and place to be specified by First 5 Alameda County staff. The Commission shall meet as needed to complete their work
SECTION 3. SPECIAL MEETINGS
Special meetings of the Community Advisory Council may be called by First 5 Alameda County staff. Such meetings shall be held at the place designated by First 5.
SECTION 4. OPEN MEETINGS
All meetings of the Community Advisory Council, except those closed sessions permitted by law, shall be open and public. All meetings shall conform to the Ralph M. Brown Act, including requirements for notice of meetings, preparation and distribution of agendas and written materials, teleconferencing, inspection of public records, closed sessions and emergency meetings, maintenance of records, and disruption of a public meeting. Those provisions of law which govern the conduct of meetings of this Community Advisory Council are hereby incorporated by reference into these Bylaws.
SECTION 5. QUORUM FOR MEETINGS
A quorum shall consist of a majority of the seated members of the Community Advisory Council
ARTICLE VII AMENDMENT OF BYLAWS
SECTION 1. AMENDMENT
Except as may otherwise be specified under provisions of law, these Bylaws, or any of them, may be altered, amended, or repealed and new Bylaws adopted by approval of the Community Advisory Council at any duly- noticed regular or special meeting.
