Catering Business Plan Financial Model Excel Template

Catering Business Plan Financial Model Excel Template

by Henry Sheykin - Financial Models https://finmodelslab.com/ Last version published: 27/04/2019

2

COVER PAGE The cover page is the name of your business project, company or Food Truck name. This name is put in a yellow cell and appears on every file page afterward.

3

TIME SERIES INPUTS

Go to the Time Series tab Financial year end in the model - input the last month of the financial year.

If you don't need to assume for the financial years, simply type in Dec. First Financial Year in the model - input the very first financial year you want to start from financial year.

If you have entered Dec in the Financial year end in the model, then, your calendar year equals the financial year.

DASHBOARD - CURRENCY, DENOMINATOR & TAX INPUTS Go to the Dashboard tab Input Currency - currency for the assumptions and inputs. Insert your currency sign $/€/¥/£ or type in USD/EUR/GBP or any other abbreviation.

Output Currency - currency for the outputs and graphs.

Insert your currency sign $/€/¥/£ or type in USD/EUR/GBP or any other abbreviation.

Currency exchange rate - enter your up-to-date exchange rate of the currency in which you want to display your financial report.

Denomination - use denomination if you want to show outputs in thousands, millions or billions.

Corporate Tax, % - enter the corporate tax rate.

4

DASHBOARD - WORKLOAD INPUTS Go to the Dashboard tab Here on the Dashboard tab, you can plan would-be income of your Food Truck.

The number of working days per week greatly influences your monthly and yearly profits.

Then, the model will multiply 52 weeks of the year by the number of 7 (open days input), and the total of Food Truck open days you get is 364.

Next, enter National Holidays and Weekends per year.

To calculate your Midweek per Year, the model will subtract weekends & holidays.

You will see, that the number of the days you work and the number of sales make the top two criteria that influence your total income.

5

DASHBOARD - AVERAGE SALES PER DAY INPUTS Then, go to Average Sales per Day section and fill it with your forecast of anticipated sales, including both midweek and holidays.

DASHBOARD – SALES MIX There is an option to choose percentages of sales for each of 5 product categories, as their margins differ. That’s what the Sales Mix and COGS sections are for.

DASHBOARD - COGS INPUTS COGS - you have the opportunity to input a percentage of the COGS for the products you sell.

For example, if your margin is 25%, it means that the cost of goods sold is 75%.

Gross margin is featured in the Income Statement.

6

7

SEASONALITY INPUTS

On this tab, you have the ability to input the percentage of deviation from monthly Average Sales Per Day. Specifics are key, so mind that different seasons will change the course of your profits.

Seasonality tab is to make sure every deviation is planned.

VARIABLE EXPENSES INPUTS Go to the V_Expenses tab Enter in the column Variable Expenses your wouldbe percentage of various spending from your total revenue.

Variable expenses tend to go up and down depending on sales.

Thus, variable expenses tab displays 6 placeholders, which is more than enough to calculate Food Truck variable expenses.

The tab shows you typed-in indexes and expenses based on them.

For instance, let’s calculate the bank fee, let it be 1%. Put the number in the “variable expenses” cell, press Enter and get exact calculations done

8

FIXED EXPENSES INPUTS Go to the F_Expenses tab On this tab, you can enter forecasted different fixed expenses in order to start running the business.

You have multiple options of when to start to accrue the expense and when to end accruing.

You may define periodicity of the accrue for each expense.

It could be one-time, daily, weekly, monthly etc..

This gives you the flexibility to manage expenses.

Other columns include launch and end date, accrue periodicity and amount of money spent.

Flexibility in planning is definitely an asset here!

You can find your key expenses on Top Expensive tab.

9

WAGES EXPENSES INPUTS Go to the Wages tab Wages tab contains the placeholder list. A placeholder can be a person, or position, or a group of people.

Each row specifies their hire and fire dates, annual salary and Full-Time Equivalent count.

Besides, there are also annual salary raise, monthly bonuses, and tax rate.

The wages tab easily allows you to calculate the expenses for the salaries of your personnel.

Use 1 line per employee/category and simply type in the hire date, fire date, and annual salary.

10

WAGES EXPENSES INPUTS Go to the Wages tab Next use the Number of Employees section to type in FTE count for each year.

An increase of FTEs means that you are going to hire additional FTE’s. In case of decrease FTEs means you fired some FTEs. New FTEs will be hired/fired on Jan of the relevant year.

If there are raises or changes in salaries, simply type in the Annual Salary Raise appropriate figures.

The program will automatically recalculate the changes made.

11

DEVELOPMENT EXPENSES INPUTS Go to the CAPEX tab On this tab, you can see a table of Food Truck capital expenses.

You have to name categories, choose payment delay, and input the cost.

Capital costs or investments are the Food Truck development expenditures (i.e. equipment, decoration, furniture etc.) that are to be amortized.

Each expense item has a purchase date, payment delay time and amount of money spent.

12

DASHBOARD - DEBT INPUTS Go to the Dashboard tab Debt - here you have to enter the interest rate, debt repayment period and the amount of debt.

There are two debt types: -

annuity (paid back in installments of the same size consisting of a loan repayment portion and an interest portion) and

-

usual (the same amount of money is paid for the debt principal, and the interest goes down every month).

In addition, there is also a grant or non-repayable funding. Usually, it is given by a government department.

13

DASHBOARD - SAFETY STOCK INPUTS Go to the Dashboard tab Safety stock shows the inventory safety level you should keep.

This indicator is applied to all production costs. If one gets 1000$ selling by net costs, we should maintain 1000$ safety stock and buy additional supplies to keep the safety level high. If you enter 20%, the algorithm will calculate how many supplies should be bought.

Safety stock level can be seen in the Inventory section in the balance sheet.

This way you’re all geared up to business!

14

CAPITALIZATION TABLE Go to the CapTable tab The CapTable takes you through multiple rounds of financings.

Showing how issued shares to new investors and cost per share impact the investment income.

After each round, you will see the ownership, % changes. This is how the dilution works.

The information to be given: shareholders’ names, investment round close date, and share price. The number of shares is distributed between shareholders.

All the investments influence both cash flow and income statement.

15

REPORTS - DASHBOARD

16

REPORTS - DASHBOARD Here you can see 4 charts and a table.

-

The left upper chart gives you yearly revenue breakdown, divided into midweek and weekends & holidays sales.

-

The right upper one shows your EBITDA, yearly profitability and EBITDA percent.

-

Left lower chart is for cash flow, which includes operating, investing and financing categories. Net Cash Flow is highlighted in green color.

-

Right lower one depicts cumulative cash flow.

The only difference from the ordinary cash flow is that it has an accumulative function starting from the first year and ending with the 5th one.

-

The table in the left lower part is called Core Financials. Basically, it summarizes the reports and gives us a profit and loss

17

REPORTS - FINANCIAL STATEMENTS SUMMARY

18

REPORTS - FINANCIAL STATEMENTS SUMMARY If you want to know more details about the financial state of your dental clinic plan, then you should open the Summary The summary presents 3 core reports: -

profit and loss

-

balance sheet

-

cash flow

You can review them in different ways: by each month of each year or check out 5 years altogether in the left upper table.

Of course, all the reports are designed for printing in PDF. Just press CTRL+P or Print, and get the summary on paper!

19

REPORTS - TOP REVENUE

20

REPORTS - TOP REVENUE Top Revenue is another useful category designed for your needs. As we have only five groups, the numbers are easy to understand. All the charts give you a thoroughly made analysis.

Top Revenue Summary enables you to choose a period to look at, e.g. 2018-2022, and shows the exact revenue numbers for each section.

Top Revenue Depth gives you an opportunity to dive deeper into the information concerning every year of your financial model.

Another cool feature is Revenue Bridge. You can literally go from the first year to the last year and make out which section gives you more money!

21

REPORTS - TOP EXPENSES

22

REPORTS - TOP EXPENSES

Top Expenses also cover the same categories, as in Top Revenue, but they regard your spending and are divided into 5 groups:Â

-

- "other" which is the rest of the expenses.

-

- biggest 4 expense categories ranked as a sum of 5 years andÂ

23

REPORTS - FINANCIAL CHARTS

24

REPORTS - FINANCIAL CHARTS Financial charts allow you to see some key figures, such as Revenue Breakdown for 24 months and 5 years.

You can see two options: the first one covers midweek and weekends & holidays levels, and the second one focuses on product categories numbers.

Then, scroll down and see Operating Cash Flow and Cash Balance sheets. Operating cash flow stands for the cash inflow and outflow, i.e. how much money you get and spend.

Cash balance signifies the amount of money accumulated.

EBITDA, or Earnings before Interest, Taxes, Depreciation, and Amortization, is the overall profitability index before paying all the aforementioned rates (interest, taxes, etc.).

25

REPORTS - OPERATIONAL REPORTS

26

REPORTS - OPERATIONAL REPORTS

Another tab is called Operational Charts.

Here you can check your productivity, that is revenue and operational expenses (OPEX) per day.

Average monthly revenue per employee calculates overall revenue generated per month divided by employees count in the particular month.

27

REPORTS - BREAK-EVEN ANALYSIS

28

REPORTS - BREAK-EVEN ANALYSIS

Additionally, you can use a break-even analysis feature. What does it mean?

Break-even signifies the sales level with zero profitability.

So, you get neither losses nor profits.

Every dollar above this level makes your project profitable, and every dollar below it creates losses

29

REPORTS - KPIs BENCHMARK

30

REPORTS - BREAK-EVEN ANALYSIS You have an option to compare your ratios with the industry ratios Simply fill in yellow cells with industry ratios and charts will be automatically updated.

Industry - you have to do some research to know: -

gross margin as a share of Revenue,

-

profit margin as a share of revenue,

-

wages as a share of revenue,

-

AVG weekly revenue and

-

AVG weekly net profit.

It makes possible to compare metrics calculated by the model and dental industry metrics.

31

REPORTS - VALUATION

32

REPORTS - VALUATION Calculate the cost of your company! The first thing that you see is the Cost of Capital.

The puzzling numbers, such as risk-free rate, inflation premium, and risk premium, are available on public sources, for example, Bloomsburg.

Growth after the end of the forecast is your personal prediction for the future of your project.

Below, you can see the results of these calculations in free cash flow and discounted cash flow sections.

33

Thank you very much for your interest in my tools!

If you enjoyed using my model, please let people know about your experience!

Give 5-star feedback here & share this page across social networks If you have any suggestions or ideas of how to make this model more useful, don't hesitate, just send me a PM - Henry Sheykin