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ISSUE 697 25 MAR 2019 exepose.com @Exepose
THE UNIVERSITY OF EXETER’S INDEPENDENT STUDENT NEWSPAPER SINCE 1987
Potential breach puts uni data at risk Megan Davies, Katie Jenkins & Aaron Loose Editor, Deputy Editor & Music Editor
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ONFIDENTIAL documents detailing University Senate discussions were available to staff and students in a “potential data breach” that will be reported to the Information Commissioner’s Office (ICO). The folders were accessible on a Sharepoint site to all staff and students with a University of Exeter login. The shared folders were titled ‘2008-2009’ to ‘2018-2019’, and could have included reports from disciplinary boards and student survey results, according to minutes that Exeposé accessed through an FOI request. The University said they were “concerned about whether any personal information may have been disclosed”. The disclosure of this information constitutes a potential data breach. A University spokesperson said that “as soon as [they] were notified we changed the access rights to the documents and investigated any potential data breach to report to the Information Commissioner’s Office”. The Senate, the second most powerful governance body at the University, meets three times a year. It is a forum for academic representatives to discuss teaching strategy, scrutinise plans and identify areas of importance to the University. Its other powers include reviewing the University’s Education and Research Strategies, conducting disciplinaries of academic misconduct and overseeing students’ complaints. Presided over by the Vice-Chancellor,
Edd Church Online News Editor
Senate includes 70 members, including Deputy-Vice-Chancellors, Deans of the Faculties, the Pro-Vice-Chancellor & Executive Deans of Colleges, an Associate Dean for each College, the Director of Education & Student Experience, three Heads of Discipline from each College, elected representatives of the academic staff from each College, and student members including Sabbatical Officers. A University of Exeter spokesperson said: “We know that through human error some confidential documents discussed at Senate, the senior forum for academic staff and also attended by student representatives, were recently available online to all Exeter staff and students. As soon as we were notified we changed the access rights to the documents and investigated any potential data breach to report to the Information Commissioner’s Office. The documents were not available to those outside the University. “We are a transparent organisation and only keep information confidential to comply with the law, to protect the privacy of our staff and students, and to safeguard commercially sensitive data. In this case, we were concerned about whether any personal information may have been disclosed and the length of time during which certain individuals had access to the documents without notifying the University. “Clearly, we need to investigate further but it is a reminder to us all of the need to handle confidential information sensitively as we work together as a community.”
Girls on Film: The Extended Cut
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MIDST revelations that the University will need to pay to use The Student Room’s Enlitened app, and contradictory statements about consultation of academics, the CEO of The Student Room said he is “puzzled” by criticism. Students and sabbatical officers have aired concerns regarding a lack of disclosure that the new wellbeing-focussed app is being run by a third-party company rather than by the University directly. The University of Exeter would be paying The Student Room for services from the Enlitened app should the ongoing pilot be successful. However, there has been no exchange in funds in the pilot stage. Representatives from The Student Room and the University, told Exeposé that the amount of money Enlitened’s Exeter rollout will generate for the company is not yet known. They also held that the pilot was aimed at rectifying current problems around student mental health services being at capacity. Newson said: “Our partners (the universities) are not paying to be involved in this introductory phase, but have invested valuable time and expertise in terms of wellbeing, teaching and learning, data protection, legal, technical and students’ union colleagues.” “Our approach is based on decades of international research on student... Image: Chelsea Lee Image: Chelsea Lee Image: Searchlight, Stephanie Moreno, Fox
SCREEN Pages 30-31
Student Room CEO ‘puzzled’ by app criticism
CONTINUED ON PAGE 3
SPORT
Full coverage of Hockey Varsity
PAGEs 38-39