Induction Checklist for New Staff in OROLSI New staff member’s tasks / responsibilities Information sources and information management tools identified and studied: UN Peace and Security external website UN at a Glance UN Charter
UN Peacekeeping external website
OROLSI external website
UN Police website UN DDR Resource Centre E-MINE Information Network
WEEK 1 & 2
UN Intranet (iSeek) New to the UN Learning and Development Calendar
UN Peace Operations Intranet New to Peacekeeping OROLSI page
OROLSI shared drive (T:drive). Parent unit’s shared drive (S:drive) Relevant Communities of Practice
Induction briefing materials read: Key OROLSI induction briefing materials Key briefing materials from parent unit Handover note with contact list (where applicable)
Supervisor’s tasks / responsibilities Arrival of new colleague announced to unit and OASG/OROLSI. Office, computer, e-mail, telephone and furniture obtained for new colleague. New colleague added to relevant email lists and groups and Communities of Practice. Roles and responsibilities of new colleague explained. Division of labor within the team and the unit, and OROLSI hierarchy explained. Induction briefing materials and reading time provided: Key OROLSI induction briefing materials Key briefing materials from parent unit Handover note with contact list (where applicable)
New colleague introduced to:
The unit, and IOTs as required His/her buddy OASG/OROLSI EO focal point for OROLSI
Flexibility shown for practical arrival issues (admin, finance, housing, childcare etc.) Introduced to fire warden on floor and emergency numbers provided (security, medical, fire).
WEEK 3 & 4
Part A of the e-PAS completed. Work plan Development plan
Learning activities Career development
Briefing(s) provided on unit’s workplan. Linkages with workplans of other OROLSI units and partners explained. Briefings with key DPKO/DFS counterparts organized. Performance Appraisal System (e-PAS) explained. Flexible work arrangements explained.
Opportunities to meet team colleagues organized.
MONTHS 1-3
Mandatory UN training courses completed: Integrity Awareness (on-line) Prevention of Harassment, Sexual Harassment and Abuse of Authority in the Workplace (on-line) Basic Security in the Field: Staff Safety, Health and Welfare (on-line) Advanced Security in the Field (prior to visiting a Security Phase I mission) (online) Working Together: Professional Ethics and Integrity in Our Daily Work (1/2 day) HIV/AIDS Orientation (1/2 day)
New colleague introduced to key external counterparts (e.g., UN entities, Member States). Opportunities for shadowing colleagues organized (i.e., learning by watching). New colleague requested to attend quarterly induction briefing by the ASG, OASG and all units. Periodic meetings held with new colleague to discuss progress made in achieving induction tasks.