UCI GRAVEL WORLD SERIES
Summary
1. UCI Gravel World Series Events p 3
2. Participation Rights p 3
• License
• Age Groups
• Participation rights for the World Championships
3. Qualification for the UCI Gravel World Championships p.4
4. The Course p 5
• Length, Track, Start, Start Grid
• Feed Zone
• Display Panels, Opening vehicle
• Bikes allowed, jerseys allowed
• Mechanical assistance
• Timekeeping
• Authorizations
• Exceptions
5. Start-Finish-Village p.7
• Access Map, Registration Office
• Starting Grid/Boxes
• Announcer
• Toilets, Information park, Information boards
• Podium
• Sound system
6. Entries and Race Numbers p.9
• Means to be implanted
• Preparation
• Maximum number of participants
• Encouragement to register on-line
• Availability
• Information
• Participation of Foreign Cyclists
• Race Numbers
7. Award Ceremony p.10
• Space in front of the podium
• Ceremony for women and men
• Podium protocol
• UGWS Finisher Medal
• UGWS winner jersey
• Scheduling
• Commentary instructions
• Information and entertainment
• Role and skill of the announcer
8. Safety Regulations p.12
• Participants, course and first aid
9. Website and communication p.14
1. UCI Gravel World Series Events
The UCI Gravel World Series is composed of individual Cycling for All Gravel cycling competitions. A UCI Gravel World Series event is a competitive mass participation event with a mass start (or in waves with intervals between the start groups) which is fully timed for all participants and splits results per age group and gender. Riders are protected by a rolling road closure or fully closed roads during a certain time frame. The UCI Gravel World Championships is the last event of the series, open to riders qualified through the series.
2. Participation rights
Licenses
Riders can take part in the Gravel World Series if they hold any of the following licenses:
• No license, under conditions laid established by the organizer’s National Federation.
o Some national federations require a day license which can be bought on-site.
o Certain countries also require a medical certificate.
• Amateur license
• Master license
• Cycling for All license
• Elite license
Note: Riders qualified for the UCI Gravel World Championships, must hold a valid licence issued by their respective national federation (day licences being excluded), must hold a UCI ID and must be adequately insured against accidents and civil responsibility in the country in which the UCI Gravel World Championships are held.
Age groups
The UCI Gravel World Series event must provide results for the following different age groups, for both women and men:
• MEN ELITE
• WOMEN ELITE
• 19 – 34y
• 35 – 39y
• 40 – 44y
• 45 – 49y
• 50 – 54y
• 55 – 59y
• 60 – 64y
• 65 – 65y
• 70 – 74y
• 75 – 79y
Etc. (any further 5-year category for which riders have entered)
Age Groups applicable to the UCI Gravel World Series are defined by the rider’s age on December 31st of the year of the qualifier event. Riders who qualify past the World Championships for next year’s World Championships and change age group in the following year will automatically take their qualification to the next age group so don’t need to qualify again in their new age group in the year of the World Championships. As per the regulations applied for the UCI Gravel World Championships, medals and titles will be awarded for men and/or women as soon as 1 rider is registered in the respective 5-year age category. Riders registering for the elite category must hold an Eliteyearlicense with UCI ID which should be asked during registration.
3. Qualification for the UCI
Gravel World Championships
As per the official qualification system for the 2025 UCI Gravel World Championships, each UCI Gravel World Series event grants qualification rights for the UCI Gravel World Championships for those riders finishing in the first 25% of their category
The 25% is calculated based on the number of starters in each category, and not on the number of riders having finished the race.
Elite riders from a UCI registered team must always take part in the elite category. Elite riders with a national level license have the choice to start in the elite category or in their respective age groups but must make that choice prior to the race. Riders signing up for the elite category can only qualify for the elite category at the UCI Gravel World Championships. Riders signing up for the age group categories can only qualify for the age group categories at the UCI Gravel World Championships. If a rider who started with the elites didn’t qualify in the elite category, he can’t claim qualification in his age group if his finish time would be within the top 25% of his age category.
In addition, the first three riders of each official category will qualify directly for the World Championships, independently of the number of starters in that age group. Riders must finish the race to gain qualification.
For all other methods of qualification (wild cards, masters national champions, etc.), please consult the official qualification system for the 2025 UCI Gravel World Championships. The names of riders having gained qualification through the UCI Gravel World Series will be communicated on the UCI Gravel World Series website and will receive an official email from the UCI inviting them to register for the UCI Gravel World Championships via the dedicated online registration portal.
4. The Course
To standardize all the events in the UCI Gravel World Series and render them accessible to all levels of cyclists, the UGWS has standard course formats for all qualifier events. In addition to providing maximum safety guarantees, each UGWS course must have the following features:
Format
Only single day gravel races can be part of the UCI Gravel World Series
The objective of the series being to allow both competitive and recreational riders (and riders with or without a license) to compete in a single mass participation event, it is therefore not possible to create a separate UCI wave within a single event.
Course distances
The length of the Gravel Races must be between 50 and 175 km with an advice to have a distance of 80130km. In case of a challenging course in the mountains, the distance should be shorter.
Qualifying distance : although one distance for all age groups is an option, events are advised to have two distances with a shorter mediofondo distance for the older age groups and a longer granfondo distance for the elites and younger age groups. In case two distances are on offer, the advice is to have elites plus men 19-59 years old and women 19-49 years old do the long distance to qualify and the men 60+ and women 50+ do the short distance to qualify.
There shall only be one official qualifying distance per age group. The organizer must confirm the qualifying distance applicable to each age group and publish such information before, both online and in briefings and communication materials shared with the riders.
Course formats
Two different types of courses may be applied:
• A course consisting of multiple laps on a circuit (min. 40km circuit and maximum 3 laps)
• A point-to-point race either with the same start and finish venue, or with different start and finish venues This point-to-point option is preferred and more widely applied across all UGWS events.
The race should be on existing paths and (gravel) roads with a majority of paths where a car can pass, single tracks are allowed but should be minimized. No new created paths or prairies are allowed. The course should have a minimum of 60% off road with cobbles being considered as off road.
Feed Zones
The local organizer must provide feed zones where participants have access to drinks and food every 25-30km. It is possible to hand out food and drinks as a private helper/team to your rider outside the official feed zones if you respect the following rules
- No feeding in downhills
- For events with less than 80% gravel: only feeding on paved sections
- For events with more than 80% gravel: feeding everywhere on the course
All feed zones must have:
• Beverages: water, isotonic drinks and, if the temperature is low, a hot drink
• Food: fruits, cereal bars, a food item with high nutritional content
• A sufficient number of mobile toilets must be provided. For races with on a circuit:
• There must be a feed zone delimited by signs at the start and end of the zone. For point-to-point races:
• Less than 90 km: minimum 2 feed zones are required.
• More than 90 km: minimum 3 feed zones are required.
• An additional beverage per rider at the finish line is required.
• Signs must be placed to indicate the presence of each feed zone at least 5 km ahead of each zone
Display panels
In addition to standard signs warning participants about dangers along the course or indicating the direction to follow, specific panels must also be installed on both sides of the road as follows:
For races with multiple laps on a circuit
• Panels must be placed to indicate the last 5km, 1km, and 500m before the finish line
• Panels must be placed to indicate the start and end of each feed zone
• Panels must be placed to confirm the number of laps remaining
For point-to-point races:
• Panels must be placed to indicate the last 50km, 25km, 10km, 5km, 1km, and 500m before the finish line
• The presence of the next feed zone must be indicated at least 5 km ahead of each zone
• All the technical characteristics of the climbs must be indicated at the bottom of all climbs; this includes: the average and maximum gradients and the length of the climb
Leading vehicules
The race must be preceded by a 5-minute moto to make sure that everything is in place to have a safe race: checking marshals are on spot, roads are clear and incoming traffic stopped. Then 300500m before the race, a second motorcycle with a visible red flag opens the race and is a guide for the front riders. Riders are then protected by marshals/volunteers and/or policemen during a certain time frame in which the race has priority and is closed for traffic. After that time frame (30 minutes, 1 hour,… to be discussed with local authorities and well communicated to all riders ahead of the race on website, in briefings and through the speaker at the start) riders are passed by a moto with a visible green flag after which they have to respect road traffic regulations. We also advice riders to sign a waiver at registration (in accordance with the country’s national legislation) so they are aware of this rule and know that they are not protected anymore by accident insurance after the green flag has passed. The last rider is followed by another motorcycle or sweep car to see that all riders are ok and to call for help in case of emergency
Bikes
Riders may use any type of bike (road bike, mountain bike, city bike, hybrid bike, cross bike, etc.) with the exception of tandem, E-bike or recumbent bike. time trial road bikes are also forbidden. During the UCI Gravel World Championships, all bikes should have dropped handlebars. It’s not possible to participate in the UCI Gravel World Championships with a mountain bike.
Jerseys
Riders are free to wear any type of jersey in the qualifier events, with the following exception: Reigning World Champions are obliged to wear their official jersey in UGWS qualifier events
Mechanical assistance
All riders should bring their own tools and spare tire or tubular to the race. Tools must be foreseen in the feed zones to give riders the opportunity to fix other problems. Riders can change wheels during the event at every location, but have to use the same bike frame throughout the event
Timekeeping and ranking
The event must be timed for all the participants, for the entire length of the course. The timekeeping provider must produce a ranking per category and gender The timing of the event must start with the gun, and not when each individual rider crosses the starting carpet (GUN time principle)
Published results of qualified riders
The organizer must provide a full list of results to Golazo Sports within 5 days after the completion of the event. This list must be created in Microsoft Excel (or another spreadsheet program) and must contain the following details: category, full name, email and nationality of the rider (or country of residence if the nationality is not available, UCI ID for the elite categories men and women).
The timing company must use the following regulations to define the number of qualified riders per age group:
• ALL riders completing the qualifying distance, independent in which start wave they are starting, are eligible for the UCI Gravel World Championships and must be taken into account to calculate the top 25% list of qualified riders.
• For all categories, the first three finishers per category are always qualified, independently of the number of starters in that specific category. A five-year age group should be created from the moment that at least 1 rider from that age group participates.
• The top 25% is based on the number of riders effectively taking the start (not the number of pre-registered riders or riders finishing the race). The 25% is rounded to the highest number to determine the exact number of qualified riders per category (for instance: with 26 starters, 6.5 are eligible for qualification, meaning that the first 7 will be invited for the World Championships)
• As the minimum age to participate in the UCI Gravel World Championships is 19 years old, only riders born before 31 December 2006 can qualify for the 2025 UCI Gravel World Championships. For events organized in the same year and immediately following the World Championships (October-December), riders aged 18 at the moment of qualification may already qualify as they will turn 19 in the year of the 2025 World Championships.
• Lists of qualified riders may be published online or on-site at the qualifying event as long as it is clearly specified that the results are pending approval from the UCI. Only the list which is published on the www.ucigravelworldseries.com website can be considered as the official list of qualified riders.
Autorisations
• The event must obtain all necessary authorizations and support from the local authorities
• The course must be approved by the local authorities.
• The event must be registered on the UCI “Cycling for All” calendar, using the standard UCI calendar form, and be recognized and approved by the country’s National Federation
• Agreement with the concerned National Federation must be reached concerning the need for day or annual licenses, or medical certificates.
• The UGWS delegate must evaluate the event before it can be accepted in the UGWS calendar through a preliminary site visit. All the expenses of the UGWS delegate (return travel/flight, local transport, accommodation, meals) during the site visit are entirely borne by the organizer. All expenses of the UGWS delegate(s) – maximum 1 person - during the actual event are borne by the organizer
Exceptions to these rules
Organizers may ask UCI and UGWS for an exception to the rules relative to the course format and starting procedure if they provide sufficient justification. The UCI and UGWS will study each request and confirm whether the exception is approved or rejected. All such decisions are final and not liable for appeal.
5. Start and Finish Areas
Access map
The organizer must ensure that cyclists arriving by car are guided by event signs from the access roads to the parking areas provided by the organization. From the car parks, event signs will also be installed to guide the cyclists and their families as clearly as possible to the start and finish area(s)
A map must also be produced to illustrate the different means of accessing the race village(s) (by air, train, car or bus). This map must be featured on the event website, the latter which must also be sent to participants with their confirmation of registration
Starting procedures
For UCI Gravel World Series events :
OPTION 1
Elite men start In front, followed by elite women with a small interval (minimum 1 minute). Both elite starts should have a priority start box with maximum 25 riders. Only Elite riders can apply to be a candidate to be put in the priority start box with the organizer and it’s the organizer who allocates the 25 spots for the priority start box.
Age group categories must start with minimum 2 minutes interval to the elite women and can be combined in one big start or in separated starts per age category with small intervals (always minimum 1 minute), depending on the size of the total field.
OPTION 2
Men Elite start in front (with priority startbox) followed by men 19-34, 35-39, 40-44 and 4549 age categories with a minimum of 1 minute interval. Men age groups can start together or with small intervals depending on the size of the field, but always lined up per category.
Women elite (with priority startbox) start with the women age groups behind the men age groups 19-49.
All different starts will have different gun times.
Organizers may request to apply a different starting procedure if the given event has been run in a different way in previous editions. The technical delegate of the UGWS will study the request and confirm the procedure which will be applied
For the UCI Gravel World Championships
At the UCI Gravel World Championships, riders of the Elite category will be lined up at the start based on a points system which is a cumulation of the following points.
- Points won during the UCI Gravel World Series events in the elite result per race
o top 25 : 200-180-160-150-140-130-120-110-100-90-80-70-65-60-55-50-45-40-35-3025-20-15-10-5 points
- Points won during the UCI Gravel World Championships of the previous year in the elite category
o top 25 : 1000-750-600-500-450-400-350-300-275-250-225-200-180-160-140-120100-80-70-60-50-40-30-20-10 points
- 50% of the points in the UCI rankings road, mountain bike cross country (XCO), mountain bike marathon (XCM) and cyclocross
Riders of the age groups will be positioned on a first come, first serve base at the start of the World Championships.
A neutralized start is forbidden in a UCI Gravel World Series event and at the UCI Gravel World Championships. As these are mass participation events with often high number of starters, riders already want to move to the front of the group during neutralization which causes dangerous situations and often more crashes.
The start can be given 15 minutes past sunrise at the earliest to give good visibility to all riders in the race.
Finish line
The finish must consist of a straight line measuring at least 100 meters long and be marked with barriers on either side for at least the last 100 meters before and 50 meters after the finish line. These distances may be shortened in the event of a finish on top of a mountain, where the speed is lower.
The finish is preferably on a road section or better gravel section.
Official announcer
In the various presentations and instructions provided by the announcer before the start of the race, the use of the English language (in addition to the local language) is systematically required.
Mobile toilets in the start area
An adequate number of mobile toilets (which will be regularly cleaned) must be available to the cyclists close to the starting area and also in the village.
Information center
The organizer must set up an information center in the village where information can be obtained about the event. This center will be clearly indicated by “Information” signs provided for this purpose. These signs will also be posted in English and at least one person with a good knowledge of English must be present at all times at this information point.
Podium
The organizer must set up a podium with a podium backdrop listing sponsors for the awards ceremony according to the visual guidelines provided by the UCI.
Sound system
A sound installation must be provided in the village at the start and finish lines to entertain people with music and to keep them properly informed. The organizer must set up a system of adequate size and range to provide entertainment for spectators gathered around the start/finish areas and in neighboring areas. Ideally, some “hot spots” will be fitted with loudspeakers connected to the main commentary console.
6. Entries and Race Numbers
Race Numbers
Colored bib numbers are required to distinguish competitors in each age group, and not to indicate the start group; different bib colors must thus be applied for different categories, even if they are starting together, as per the UCI Gravel World Series visual guidelines.
Registration facilities
It is essential to provide adequate facilities for the registration room, i.e.:
• Enough space to accommodate all the participants without obstruction
• Heating (or ventilators depending on the temperature) for volunteers who often have to work very long hours.
• Lighting, because registration generally continues until the evening before the event and very early in the morning on the race day
• Power supply for the timekeeping company (activation of the transponders, resources such as computers which need a power supply, etc.).
Preparation
The organizer must prepare and check before opening the registration procedure that everything is in position for the registration of riders to take place rapidly: signs ready, full starter pack - containing the race number, frame number (if any) and transponder, pins and tie wraps - previously prepared, cash register with change available for on-site registration, etc.
Maximum number of participants
In case the maximum number of participants for the capacity of the event has not been reached, registration must be possible at least until the morning of the race. It is under each organizer’s responsibility to decide the maximum number of participants, based on the safety of riders
On-line registration
The organizer will encourage early on-line registration by offering benefits for early registration.
Race Numbers
The race numbers must be positioned according to the following options:
• On the back of the jersey (on the lower part of the back for better visibility)
• Optional : at the front, the race number must be visible by means of a small plate fixed to the handle bars or a sticker placed on the front of the helmet.
A back number is always required in UCI events and should have the colors per category as described in the UCI visual guidelines. The goal of the different colors is to show to participants who they are competing against in their category. A number plate is not mandatory.
Information is also required at the bottom or on the reverse side of the race number: The organizer must make sure that all the details which are marked as compulsory are included on the back side of every race number (see safety regulations).
7. Awards Ceremony
Space in front of the podium
A sufficiently clear area must be provided in front of the podium for spectators and behind the podium to place the podium backdrop, as per the UCI Gravel World Series Event System Visual Guidelines.
Podium ceremony protocol
The organizer must announce, both on the website and at registration, the precise timing of the podium ceremony. The top three finishers of each age group, in both genders, are expected to attend the podium ceremony.
The podium ceremony can be started with the younger age groups as they often finish earlier, thus giving the opportunity to older age groups to prepare while the ceremonies have already started.
The age group order of the podium ceremony is the following:
• ELITE MEN
• ELITE WOMEN
• 19-34 male
• 19-34 female
• 35-39 male
• 35-39 female
• 40-44 male
• 40-44 female
• 45-49 male
• 45-49 female
• 50-54 male
• 50-54 female
• 55-59 male
• 55-59 female
• 60-64 male
• 60-64 female
• 65-69 male
• 65-69 female and any further 5-year category for which riders have entered The speaker calls the number three to the podium, followed by the number two and number one, announcing them in the local language and in English. When all riders are on stage, the number three gets the UGWS medal, followed by the number two. Then the winner first gets the UGWS categories winner jersey followed by his/her medal. The jersey must be worn on stage and not be given in hand.
UGWS Medal
Every rider who finishes in the top 25% of his/her category in the UGWS qualifier events shall be given a medal. These medals will be provided to each organizer by Golazo Sports To ensure all concerned riders receive their medal and confirmation of qualification, the organizer must set up a desk where these medals can be distributed to the participants following the race The top 3 finishers per age group receive their medal on the podium. The desk where medals are collected by riders should clearly have a message mentioning : “Receiving a qualifier medal doesn’t give you automatically the right to participate in the World Championships as results are pending approval by the UCI”
UGWS Jersey
UCI Gravel World Series will provide a jersey for every winner in his/her category for both men’s and women’s races. A total of minimum 20 jerseys will be provided by Golazo Sports for an event. The elite category winners will get a special design
Scheduling
A rigorous schedule and presentation will be arranged to ensure the most efficient event. The established schedule must be maintained because riders like to know exactly where and when the prizes will be handed over, avoiding last minute searches.
Commentary & announcements
It is strongly recommended that the organizer communicate instructions and announcements during the event in a coherent order and manner. It is important to keep the announcers fully informed about local sponsors and their categories of products. During the awards ceremony, the speaker
should highlight that the 25% top ranked athletes in each age group have qualified for the UCI Gravel World Championships
Information and entertainment
Above all, the announcer must provide information and entertainment which are an integral part of the event and accompanying events for the spectators, media and participants. He/she must also highlight the value of the UGWS qualifier events and the title sponsors of the Series (if any).
Skills
The announcer shall have the following skills and provide the following services:
- English:
Considering the participation of foreign cyclists, the organizer must in every case find an announcer who not only speaks the local language but is also able to share all important race instructions in English
- Program:
The announcer shall obviously be perfectly familiar with all aspects of the races: start time, specific features of the courses, awards ceremonies, activities, last minute information, etc.
- Celebrities:
The announcer should obtain a list and information about any celebrities/VIPs present at the event in order to introduce them to the public, whether they are taking part in the event or simply visiting the village
- Sponsors:
To communicate clearly, the announcer must know the order of importance of the sponsors and the products they offer:
1° Title sponsors: a/ UGWS, b/ Organizer;
2° “Presenting” sponsors: a/ UGWS, b/ Organizer;
3° Other partners: a/ UGWS, b/ Organizer. Presentations of these sponsors must be made regularly.
- UGWS:
The official title is: “UCI Gravel World Series”. The announcer shall be aware of general information on the events within the series and give reminders throughout the event regarding the the Series’ website www.ucigravelworldseries.com and social media platforms. At least once during the event, he/she must communicate the full list of events in the Series, along with their respective dates
- Regulations:
The announcer shall be perfectly familiar with the rules of the event and the regulations governing the sport of cycling. He/she acts as a link between the event, the UCI and the public and must convey a positive image of the UCI Gravel World Series at all times
- Venue:
The announcer shall also share information on the features of the region: history, heritage, tourism, etc., as well as on the history and facts relating to the event and venue.
8. Safety Regulations
Participants
- Mandatory helmet: As per UCI regulation 1.3.031 , wearing a helmet is mandatory for all UGWS events, throughout the whole race. Participants are informed in advance by the organization that they will be barred from the start or that their race number will immediately be withdrawn if they are caught by a member of the organization without their helmet.
- Medical certificate: To confirm the physical capability of a cyclist to take part in a UGWS race, the organizer must provide one of the following guarantees:
a) Either that each participant holds a medical certificate of fitness to practice cycling, which has been issued by a doctor
b) Or that the organizer stipulates, in the conditions for entry, that the participant attests to (and signs) the fact that he/she is in perfect health and fit for the physical effort required for such a cycling race.
Options a) is advised in UGWS events.
- Accident and third-party liability insurance: The organizer must ensure that all cyclists who take part in a UGWS event possess appropriate medical and third-party liability insurance.
- Each rider is responsible for ensuring that they possess adequate medical insurance. This can be ensured either through an individual race license (from a National Federation affiliated to the UCI) covering races abroad or through a private insurance policy
Safety on the course
- Safety plan: The organizer must prepare a full safety plan, comprising in particular:
a) A detailed plan of the route or routes to be taken during the event with all the necessary instructions relating to the course, in particular the danger points (crossroads, turns, damaged road surface, etc.) and the methods used to make these danger points safe
b) The requirements laid down by the legislation of each country, namely obligations of the traffic regulations of the country or countries concerned, in connection with the organization of a cycling event on a public highway, and the rules of the national cycling federation affiliated to the UCI for organizing a cycling race
c) The number of road intersections and marshal / police positions
d) The emergency system implemented
e) The details of all the hospitals close to the event that have been notified of the fact that the event is taking place
f) All the important telephone numbers which must be known.
- Cones used to split the road are forbidden in the first 10km of the event as they usually cause more dangerous situations and riders use both sides of the cones anyway, often causing crashes. If the roads must be split from traffic, they should be fenced in full barriers, but not in cones.
- The timing carpet at the finish should be as thin as possible to ensure the safety of participants. It should be a flat carpet, with a system of wires on the ground or which ensure timing at either side, but preferably not a bumpy carpet as used in running events.
- Identification of danger points: The organizer must take care to indicate all the danger points, such as dangerous downhill bends, portions of road which may be damaged, etc. For this purpose, they will ensure the presence of signs or people to warn the cyclists of the danger at these points. Since crossroads are also high-risk points, they will be regulated by marshals wearing an official bib of the organization and carrying a marker flag and/or a
whistle. They will therefore manage, as effectively as possible, the smooth crossing of the cyclists and an adequate control of road traffic. In addition, and in order to warn drivers who are approaching any crossroads on the course, the organizer will position a sign indicating that a cycling race is in progress and position a marshal at all major crossroads.
- Following vehicles: To ensure sporting fairness and to avoid possible problems, the organizer must include a provision in the rules of the event specifying that cyclists must compete alone and will be eliminated immediately if they are caught benefiting from roadside assistance from a third party not belonging to the event organization.
- Radio or mobile telephone links: Radio or mobile telephone support is essential during the event. The organization will therefore put in place a system which permits rapid and efficient communication between the people involved in the organization. For the well-being of the cyclists (who are increasingly prone to carry a mobile phone during the race), their families and also the marshals spread out over the race, an emergency number will be available (and notified to everyone) throughout the event.
First aid
- Emergency system: The organizer shall ensure the following requirements are met:
For point-to-point races: at least 1 ambulance available for an event of up to 2’000 participants with 1 additional ambulance for each 2’000 additional participants These ambulances should be placed in strategic positions to easily reach dangerous points or be centralized on the course
For races with multiple laps on a circuit: 1 ambulances should remain on stand-by with 1 additional ambulance per 2000 extra participants.
The UGWS will accept an adapted emergency system created by the organizer for its event, different from the one listed above, subject to prior agreement having been requested from and granted by the UGWS
- The organizer must make sure that first aid is available to provide assistance to cyclists at the start and finish.
- Information on the back side of the race numbers: To deal as effectively as possible with accidents which may affect a participant during the event, and to facilitate the work of the doctors as much as possible, the organizer must produce race numbers which include on the back side a medical form which must be completed. The organizer must warn all participants of the imperative need to complete this form and inform doctors so that they are aware that this vital information is available. The minimum information required by the UCI, which shall be written on the back side of the race numbers, is as follows:
- Last name and first name
- Blood group
- Present physical condition (asthma, diabetes, allergy(ies), epilepsy, etc.)
- Any current medication
- Last name, first name and telephone number (with national dialing code) of the emergency contact.
9. Website and Communications
Mandatory on-line registration
On-line registration via each event website is mandatory. Registration must be possible both in the local language and in English. All participants must also confirm whether they consent to being contacted by the UCI and/or UCI partners regarding additional information and services, using the standard form provided by the UCI The organizer should also add a button “candidate for the front priority start box” Elite riders wanting to start in the elite category must provide a yearlicense with UCI ID.
Official event website
Every organizer must develop a specific website for their event. The homepage must contain the UGWS logo or banner with a direct link to the UCI Gravel World Series website www.ucigravelworldseries.com.
Branding
Any marks used in all local promotion of the event (such as posters, official programmes, flyers or official documents) must strictly comply with the graphic requirements and other conditions as included in the UCI Event System Visual Guidelines.
English translation
An English version of the website is mandatory for all UGWS events.
Accommodation
Hotels and campsites close to the race location must be listed on the website. The organizer must indicate several options for every type of budget, while listing direct links to the websites of the respective hotels.
Tourist Attractions
Photographs of the tourist attractions nearest to the event and the website links to the nearest tourist information centers must also be displayed on the website.
Transport
On its website, the organizer will provide a list and an access map for the means of transport which will be used for access to the venue: closest airport and train station (together with any other public transport options), access by motorway and road, etc.
