How to Create an Effective Project Engagement Plan
It is often quite difficult to see the entire picture and gauge every risk and responsibility that you might face during a project’s consultative process in the beginning. Having a community relationship management tool can greatly assist in supporting step of your project’s engagement plan, delivery and reporting. What is a Project Plan? A project plan, or a living document of every action, activity and conversation that occurs during the project, is basically the epicentre of a project. It documents the scope, business case, stakeholders, strategies, actions and timeline of your project. Now, the project plan is drafted before the project even begins but as you move in implementing the phases of your project, you can make changes in it according to the demands of each phase. Remember that the project plan acts as a structure for all your team members as well as other stakeholders as they move forward in the project. It answers the three basic questions that every team encounter when moving forward in the project and while facing any challenges: 1. When to take actions and in what order? A plan should clearly state each step of the project along with the deadlines in order to create a sense of urgency among the team. Also, the goals should be divided between major and minor deadlines to ensure that everything is on track. How a community relationship management tool helps? A community engagement tool helps in ensuring that all the members are on the same page and are in loop with the progress of the project. Also, it enables regular engagement among the members. 2. Who will be responsible for which activity?